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STUDY ABROAD MANUAL School of Management and Governance

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Contents 1.

Why study abroad? .....................................................................................................................3

2.

What are the possibilities? ..........................................................................................................4

3.

Conditions...................................................................................................................................8

4.

Planning ......................................................................................................................................8

5.

Where to go? ..............................................................................................................................9

6.

When and how to apply? .......................................................................................................... 10

7.

How to prepare my stay abroad? .............................................................................................. 11

8.

Whom to contact? .................................................................................................................... 14

9.

Upon return .............................................................................................................................. 15

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1. Why study abroad? Study abroad gives you a perspective you can only get from a different intercultural experience. First of all, it enhances your common knowledge and personal development. The intercultural experience helps to get to know yourself and your culture better in comparison to other people and cultures. Besides, your capability of adapting to new situations will be improved. Moreover, you will gain more knowledge of another language and culture. Finally, the interaction with people from different cultures enhances your social coping skills. Secondly, research results state that graduates who went abroad during their studies, have better labour market prospects. They turn out to have higher graduation marks, were more often able to find a job on their level and get paid higher salary on average than graduates who did not go abroad during their studies. Last but not least, going abroad is a great and unforgettable experience! Generally, students have an interesting, challenging and splendid time when going abroad. Besides, your social network easily grows with the people you met during your stay and travels abroad. Thus: take this chance to experience different cultures, enhance your career opportunities and have a great time! Lets’s GO!

! This manual gives an overview of the possibilities, the procedure, information on how to prepare yourself step by step, possible partner institutions, selection and nomination. Please read the information carefully.

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2. What are the possibilities? The University of Twente, School of Management and Governance, offers several possibilities to go abroad as part of your study programme. This manual focusses on Study Abroad (following courses at a foreign University), but the other possibilities will be mentioned as well in this chapter.

Study abroad as an exchange student (20-60 EC) Within Europe The University of Twente participates in the Erasmus programme; a European student exchange programme. Through this programme you can study or execute an assignment at a foreign European partner university and in exchange a student from a foreign partner university can study at the UT. The School of Management and Governance has several exchange agreements with foreign partner universities. Please note that each agreement has a specified number of exchange places for students each year. You can either stay one or two semesters (20-60 EC), depending on the possibilities of your study programme. You can choose to do an individual minor (advisable for bachelor students), follow part of your curriculum courses abroad or take extra-curricular courses. Outside Europe In addition to the Erasmus agreements, the university cooperates with some universities outside Europe as well, for example RMIT (Australia) and Tec de Monterrey (Mexico).

! Please note that when you decide to take courses abroad you need approval from the exam committee (except in the case of extra-curricular courses)!

If you study abroad through an exchange programme, you do not need to pay tuition fee at the partner university.

Minor International Management (25 EC) The minor International Management is aimed at preparing you for an international job by stressing the economic, political and in particular, cultural differences between countries. Two courses (10EC) will explore these differences and their implications. This prepares you to the fullest for an internship abroad lasting three months (15EC), which you will carry out subsequently in a country with significant cultural differences. 

2 courses (10 EC)



Project of 3 months (15 EC) 4


Emphasis on cultural differences including reflection

More information: Mr. Martin Stienstra, m.r.stienstra@utwente.nl

Website: http://www.utwente.nl/majorminor/minorbrochures/themaminor_im.pdf

Minor Sustainable Development in Developing Countries The aim of the minor Sustainable Development in Developing Countries is to help students to develop a critical understanding of ‘sustainable development’, and to gain experience of sustainable development issues through either a period of field work in a developing country or elaboration of a paper. The minor looks at present and past links between Northern and Southern countries, creating understanding of the history, trends and future developments of issues related to environment, technology and sustainable development. 

Version A: 4 courses including writing report (20EC)

Version B: 2 courses and a field study in a developing country. Field study has a duration between 10 weeks and 6 months maximum and includes a research project (25 EC)

More information: Dr. Laura Franco Garcia (m.l.francogarcia@utwente.nl)

Website: http://www.utwente.nl/majorminor/minorbrochures/themaminor_awt.pdf

International exploration (20EC) The minor International Exploration is built around a study tour (group or individual) and aims to increase the international orientation of UT students. The student will learn to analyse his home and the host country/countries with regards to national, sectorial and organizational differences. The subject of analysis is related to the theme of the study-tour. 

4 courses

3 weeks study tour

Emphasis on part of the professional field in another context

In total 20 EC

In a group or individually

More information: Mr. Tiago Ratinho, tiago.ratinho@utwente.nl or Mr. Jeroen Kraaijenbrink j.kraaijenbrink@utwente.nl

Website: http://www.utwente.nl/majorminor/minorbrochures/themaminor_ie.pdf

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Bachelor assignment abroad (15 EC) You can choose to execute your bachelor assignment abroad. Please note that searching for and finding an assignment (abroad) requires a lot of own initiative! Take into account that your research proposal and plan have to be approved of by your supervisors (internal and external, if applicable) before you go abroad. For more information about rules and regulations of the Bachelor assignment, enrol at Blackboard. For course codes, see: http://www.utwente.nl/mb/onderwijs/algemeen/bachelor_opdracht/bacheloropdrachten.doc/

Master assignment abroad (25-30 EC) To finalize your master programme, you need to carry out an assignment and write a Master thesis. You can choose to do this abroad. Before departure, your research proposal and plan have to be approved by your supervisors. Please note that searching for and finding an assignment (abroad) requires a lot of own initiative! For more information about rules and regulations of the Master assignment, enrol at Blackboard. For course codes, see: http://www.utwente.nl/mb/onderwijs/algemeen/master_assignment/

Combination minor/bachelor assignment (35-40 EC) In some cases it is possible for students to extend their international minor into a larger project of 35-40 EC by combining it with the bachelor assignment. For more information, please contact your study advisor or the minor coordinator for the possibilities and regulations. Note that (International) Business Administration students are not allowed to combine the minor and the bachelor assignment!

Study tour (10-15 EC) Another possibility to go abroad during your studies is to attend or organize a study tour. In general, a study tour is organized by the study association (e.g. Stress). The study tour consists of three parts: 

theme-related contract-research within a company before departure (e.g. entrepreneurship)



actual study tour (approx. three weeks)



reflection, presentation and writing report afterwards

More information: contact your study association

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Double degree Master programmes After finishing your bachelor degree, you can choose for a double degree master programme. A double degree consists of a programme taught at two different institutions. The School of Management and Governance offers two options for a double degree: 

European Studies with the Westfälische Wilhelms-Universität Münster (90 EC)

Business Administration, Innovation and Entrepreneurship with the TU Berlin (120 EC), start in February of September

European Studies Master’s degree programme (90EC) The 1,5-year programme consists of 90 European Credits (1 EC = 28 hours) divided over three semesters. The first semester consists of six courses (30EC) of the master programme European Studies of the UT. During the second semester, you complete six courses at the Westfälische Wilhelms-Universität Münster (30EC). You spend the third semester completing your master thesis. During this master’s thesis you will be supported by a Dutch and a German lecturer. Graduates are awarded the title of ‘Master of Science’ (MSc) in Twente and Master of Arts (MA) in Münster. For more information see: http://www.graduate.utwente.nl/mes/masterprogramme/

Master ‘Innovation Management and Entrepreneurship’ (120EC) Double degree TU Berlin and UT The master ‘Innovation Management and Entrepreneurship’ is a double degree master programme. This master is a cooperation between the University of Twente (UT) and the Technische Universitat Berlin (TUB) with regards to the topic Innovation and Entrepreneurship. Completing the master programme (120 EC) will results in two master-degrees: 

MSc. in Business Administration from the UT (60EC)

MSc. in Innovation Management and Entrepreneurship from the TUB (60EC)

The duration of this master programme is two years, which entails a total of four semesters. Students are supposed to stay two semesters at each university. For more information, see: http://www.utwente.nl/mb/en/education/educationma/ba/studyprogramme/double_degree_programmes/berlin.doc/

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3. Conditions To be able to study abroad, you need to fulfill the following conditions: 

Be enrolled as a regular UT student and pay UT tuition fee



Pre-requisite Bachelor students: 80 EC registered at 1 August



To be eligible in reserving a place in a partner university, you must have passed courses with at least 60 EC registered at 1 March 2012 (Bachelor students)

When you study abroad for your minor programme, make sure that you pass each and every course so that upon your return to UT, you can immediately use these credits for further progress in the third year (especially starting you bachelor thesis and getting ready for graduation on time).

4. Planning Always discuss your study planning with your study advisor or track coordinator (Master students). For bachelor students the most convenient time to study abroad is during the 1st semester of the 3rd year, as an individual minor. Other options are to exchange courses from the curriculum and transfer the credits or to follow extra-curricular courses. If you wish to exchange courses from your regular curriculum, please first discuss this with your study advisor. The exam committee needs to approve the courses chosen. It might lead to a delay if you are not able to pass all courses abroad. Following extra-curricular courses leads to a study delay.

! Start at least 9 months before departure with preparing your study abroad stay.

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5. Where to go? The School of Management and Governance has several bilateral agreements with European universities. You can find list on blackboard (Documents). The amount of places available per university is limited. The number of places available per academic year is listed on blackboard. Please note that this number represents the total amount of students that is allowed to go during that academic year (both semesters, bachelor and master students). If needed, a selection of students will be made by drawing lots. To make sure your name is included when the lots are drawn, hand in the application form before the faculty deadline (see ‘when to apply’). The UT has some university wide agreements with universities outside the EU as well, you can find a map with these universities on; http://www.utwente.nl/internationaloffice/dbase2/

Make sure that you select a University that is a partner University from your study programme, that offers courses that match with your study programme and do check the language of instruction of courses. You may request course information directly from the partner Universities website, of by sending them an email (for example to their international office).

? Can I go to a University that is a partner from another study programme of faculty? It is not recommended, as the partner universities of your study programme have been carefully selected, but it is possible in some cases. You will need approval from the other study programme / faculty and approval from the partner University. Send an email with the name of University and study programme you are interested in to i.vanhaare@utwente.nl. Take into account that it might take some time before you receive the final answer.

? Can I go to a University that is not a UT partner? It is possible in some cases, but you will need to show a lot of own initiative. You will have to arrange the place and application by yourself. Take into account that the foreign university might ask for a (high) tuition fee. You will need to proof the quality of University towards exam committee (show that is a research University). It is wise to choose a UT partner as well (as back up plan)

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6. When and how to apply? Several deadlines are important when you think about going abroad. Faculty application deadline As mentioned earlier, the places for exchange are limited. When more students apply than there are places available, lots will be drawn in order to select students. The faculty has set a deadline for which you need to apply, if you want to be included in the selection. 

First semester abroad: 1 February



Second semester abroad: 15 September

You can find the application form on blackboard (Information), or go to: https://docs.google.com/spreadsheet/viewform?hl=en_GB&formkey=dDdDaWxua0lpRFRIdkx2b2Nf ODF6Zmc6MQ#gid=0 Deadline Host institution Every host institution has its own deadlines. Please check their websites for more information. In general, our faculty deadlines precede the deadlines of our partner institutions. However, it is important to check the deadlines of the partner institutions. Late applications might result in problems with your accommodation or, if applicable, visa. Scholarship deadline The UT has several types of scholarships available for students. Check the International Office website for the application deadlines: http://www.utwente.nl/internationaloffice/study/files/2/ Educational issues If you choose to do your minor abroad (individually or the faculty coordinated international minors), you have to take into account the minor deadline. Moreover, when planning to attend courses abroad (e.g. individual minor or regular curriculum courses) and transfer them to your curriculum, you need the approval of the exam committee in order to transfer your credits.

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7. How to prepare my stay abroad? Start on time! Several issues need to be arranged before you can actually go abroad. Therefore, make sure that you start in time to arrange everything (e.g. application deadline, scholarship deadline, approval of exam committee, housing, visa). Study plan While figuring out where you want to go to, what you want to do and when you want to do it, please contact your study advisor regarding your individual study plan. Staying abroad might cause some delay. Your study advisor can help you make a plan to finish the rest of your programme as efficient as possible. Please take into account that the academic calendar differs from one university to another. For instance, the German semesters start in October and March, whereas the Swedish semesters start in late August and January. This will influence your study plan, especially with regards to the exams that you plan to take. Make sure that you obtain all relevant information in time. Select courses Select courses that match with your study programme and do check the language of instruction of courses. You may request course information directly from the partner Universities website, of by sending them an email (for example to their international office). It is not always possible to follow courses in another field of study, as most universities require pre-knowledge. Approval of exam committee If you choose to do part of your curriculum abroad, you need approval of the exam committee. Take into account that this procedure can take up to six weeks. However, you need this approval to transfer your credits after your stay abroad! ES Bachelor students can ask Mr. Reussing for advice on courses selected, IBA Bachelor students can ask Ms. Huijs. Master students can ask their track coordinator for advice. Their advice can be send together with your request to the exam committee. For more information: http://www.utwente.nl/smg/education/common/infoexcom.doc/ Register your stay abroad (SMS) When you decide to go abroad (for courses, assignment, minor, internship, thesis), you need to register your stay at our Student Mobility System (SMS). https://webapps.utwente.nl/srs/en/srsservlet 11


Language test One of the requirements for participating in an exchange programme is that the student has sufficient skills in the language in which the courses are taught at the host university. To prove this you might need to take a language test that consists of writing, listening, speaking and reading ability. Sometimes the requirements differ from one university to another, so please check the application requirements carefully. If you need to take a language test, you can contact the Language Coordination Center (TCP) for more information (www.utwente.nl/tcp). Note that you will have to pay for the language test yourself! Another possibility to increase your language skills is to attend an intensive summer course at the host university, through an Erasmus Intensive Language Course (EILC, for more information, see: http://www.utwente.nl/internationaloffice/practical/languageculture/) Housing In most cases the host organization (university, company) is willing to help you find accommodation. Most often these rooms are furnished to some extent. Therefore the accommodation costs might be somewhat higher than your current rent. However, making sure that everything is arranged is your responsibility. Insurance You have to arrange your own health insurance. You can choose to extend your current health insurance to include European/worldwide coverage (depending on your destination). The UT has entered into a liability and travel insurance for all its students and employees. This insurance is for free and can applied for through: https://webapps.utwente.nl/reisverzekeringen/en/rvservlet A few days after your application you can pick up the insurance policy at the Service Desk of the Ravelijn. Keep in mind that the UT travel insurance is only valid for the duration of your study-related stay abroad. Registration The UT has an online system that is designed to keep track of the students, in case of an emergency. When you apply for the UT-insurance you will be registered in this system as well. If you do not apply for this insurance, please make sure that you register your stay abroad! Health and safety Before departure, check whether you need vaccinations or other medical preparations for your stay abroad. Contact your family doctor or the GGD (the Dutch health service with centres across the Netherlands) about this. Moreover, make sure that you take sufficient medications with you to cover 12


your stay abroad. When choosing a destination, keep the official travel advice in mind. The Ministry of Foreign Affairs publishes an overview of all recent official travel recommendations. Visa and passport Depending on your destination, you might need to arrange a visa. Explore how to apply for a visa and which documents are needed and which institutions you need to contact (e.g. the embassy or consulate of the country of your destination). Apply for a visa on time! Besides, make sure that your travel document (ID-card or passport) is valid for at least three months after your planned arrival to the Netherlands. Financial matters and money affairs As mentioned earlier, students who plan to stay abroad during their bachelor can apply for a scholarship. For more information, check: http://www.utwente.nl/internationaloffice/study/files/2/ Moreover, you can choose to convert your public transport card (OV-kaart) into a financial compensation during your stay abroad. For more information and to apply check the DUO website. Make sure that you have enough financial resources to pay for your travels and stay abroad. Consult your bank on how to most easily and inexpensively access your money while being abroad. In most cases, a credit card with PIN-code will be sufficient. Student experiences For more specific information about your desired destination, you can check the student reports. These reports are written by your fellow students during their stay abroad. You can find this information at: http://www.utwente.nl/internationaloffice/experiences/

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8. Whom to contact? For more information: 

Blackboard -> Organizations -> Study Abroad

Coordinator Internationalization: Ms. Drs. Inge van Haare (i.vanhaare@utwente.nl)

For information on scholarships, and practical issues: International Office: http://www.utwente.nl/internationaloffice/

For general questions regarding your stay abroad you can come to the walk-in hour, every Tuesday from 12.30-13.30h with the Coordinator Internationalization (Inge van Haare) at Ravelijn 2351. Other useful links 

Wil Weg : www.wilweg.nl

ESN Twente: www.esntwente.nl

Study Association STRESS: www.stress.utwente.nl

Study Association SIRIUS: www.sirius.utwente.nl

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9. Upon return When you get back to the Netherlands after your stay abroad, there are certain issues that you need to take care of. Issues regarding your scholarship If you received a scholarship (TMF, Erasmus) during your stay abroad, you have to fill out some forms (e.g. written report about your stay abroad) and hand in some documents (e.g. transcript of records, statement of host institution) to receive the last part of your scholarship. Before your departure you received an e-mail from International Office with the specific requirements. If you have any questions regarding this matter, send an e-mail to: beurzenIO@so.utwente.nl Credit transfer Once your transcript of records from the host institution has arrived, containing courses that the exam committee approved of, your credits can be transferred. Your grades will not be translated. If you receive the transcript at home, please hand it in at BOZ.

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Study abroad manual 2012