JUNIOR LEAGUE OF GALVESTON COUNTY, INC. STANDING RULES BOARD OF DIRECTORS I. The Board of Directors shall consist of the President, President-Elect, Secretary, Finance Vice President, Community Vice President, Membership Vice President, Communications Vice President and Fundraising Development Vice President. II. Standing Rules may be changed by a majority vote of the Board provided that previous writtenwritten notice has been given to membership.
MEMBERSHIP RESPONSIBILITY I. All members shall notify the Secretary of any change of address, telephone number or name. II. No member of this League shall give out to the press any news item or any information concerning the League or its activities except the Public Relations Chairman or her designated representative or the President of this League. III. All Active members are expected to attend all meetings. A. Two (2) General meetings may be missed during a League year. Two occurrences of missing more than fifteen (15) minutes of the meeting will constitute one (1) missed meeting. This includes arriving late and leaving early. (Note: The Annual nd Meeting is not a general meeting.) After the second (2 ) meeting is missed, the Membership Vice President will contact the member to counsel her and explain other options. B. If a member is unable to attend a General meeting, she may receive credit by attendance at a meeting of the Board of Directors. The preference is for the member to attend the Board meeting prior to the General meeting she must miss. It is the responsibility of the member to notify the Membership Vice President of her intention to attend a Board meeting in lieu of the General meeting. The Board will not meet on Mondays. One other option to make up a missed meeting is to volunteer for 2 hours on a community project. The hours must be served prior to the third missed meeting else section III C. of Membership Responsibility will come into effect. rd C. If a member misses a third (3 ) General meeting, she will be fined twenty-five dollars ($25) and shall receive written notification, from the Membership Vice President, of the fine and the consequences of missing a fourth meeting. A meeting with the Membership Vice President, Placement advisor and the member will be held. If the fine is not paid within thirty (30) days of the date stated on the notice a one hundred percent (100%) penalty will be applied. If the fine plus penalty is not received within sixty (60) days of the date stated on the initial notice, the member shall be placed on Restrictive Status for one (1) year. If the fine plus penalty is not received within ninety (90) days of the date stated on the initial notice, the member may be removed from membership by a two-thirds (2/3) vote of the Board of Directors. 1. An absence waiver will be given to any member who must miss a third (3rd) general meeting due to a family/personal death or medical situation. This waiver would only be given after 2 meetings have been missed, and granted with board approval. th D. The fourth (4 ) missed meeting will result in an additional fine of twenty-five dollars ($25) and the member may be placed on Restrictive Status for one (1) year. The member shall receive written notification of such from the Membership Vice President. The situation will be handled in compliance with section IV. Nominating/Placement Committee Procedures. If the fine is not paid within thirty (30) days of the date stated on the notice, the member may be removed from membership by a two-thirds (2/3) vote of the Board of Directors. E. A member missing a subsequent meeting while on Restrictive Status may be removed from membership by a two-thirds (2/3) vote of the Board of Directors.
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F. The Membership Vice President shall then contact the member after she has missed two (2) meetings, and after each additional absence. IV. Restrictive Status shall be for a period of one (1) year from the date of the certified letternotification stating non- compliance with the membership responsibilities. A. Restrictive Status will result in the loss of the following membership privileges: 1. Good standing; 2. To hold or be slated for any elected leadership position, including membership on the Board of Directors; 3. To be a conference delegate; 4. To sponsor a prospective member for membership; 5.4. To vote; and 6.5. To resign in good standing. B. If while on Restrictive Status a membership responsibility is not fulfilled or a fine is not paid within thirty (30) days of the date stated on the notice, the member may be removed from membership by a two-thirds (2/3) vote of the Board of Directors. C. Restrictive Status will be recorded in the members Placement files. V. Each Active or Provisional Member may satisfy their minimum Fundraising Contribution with the purchase of a JLGC Holiday Ball ticket. Members who purchase a ticket and are unable to attend may not receive any remuneration for the value of the ticket. Member tickets are a financial obligation, and non-transferrable. Each Active or Provisional member not attending the JLGC Holiday Ball, including those on a leave of absence, shall be assessed the price of the minimum fundraising contribution. See Standing Rules Financial Procedures Section IV. Solicitations Procedures. Once the fiscal year has begun, in order to resign in good standing, each Active and Provisional member shall be responsible for meeting all financial obligations of membership. The Board of Directors may grant exceptions on a case by case basis. A member who relocates outside of Galveston County and who wishes to resign or transfer to another league before the annual JLGC Holiday Ball shall be exempt from this obligation. VI. Attendance at the Annual Meeting shall be required for all members including those on a leave of absence. A member absent from this meeting shall be fined twenty five dollars ($25.00). Those members not meeting the Reservations Deadline shall be assessed the cost of the dinner and the fine. Members who made and paid for a reservation but did not attend the dinner shall not be fined. VII. The Finance Vice President shall immediately notify members owing fines which shall be payable within thirty days. All fines unpaid after thirty days shall be reported by the Finance Vice President to the Membership Vice President and Secretary at the next Board Meeting for action. VIII. Each Active shall be required to serve on a committee during her first five years of membership in this League. After this period, the Placement Committee shall determine, by st April 1 of each year, whether all eligible members may be exempted from committee or placement work for the coming year. The Placement committee may make decisions on a case by case basis if necessary. Each Active, Active Associate and Provisional member shall be required to work four (4) hours at a Rummage Sale move, set-up, Preview Party, Sale Day, or clean up in years when Rummage sale is Active. See Standing Rules Financial Procedures Section V. Rummage Sale Procedures. IX. All active members shall complete at least 2 hours of volunteer service through a Community Commitment and 2 hours to of Fundraising, for a total of 4 hours. Community Commitment th and Fundraising hours not fulfilled by May 15 will result in a fine of twenty-fiveone hundred dollars ($10025) per hour not completed. The member will receive written notification, from the Membership Vice President, of the fine. If the fine is not paid within thirty (30) days of the date stated on the notice a one hundred percent (100%) penalty will be applied. If the fine plus penalty is not received within sixty (60) days of the date stated on the initial notice, the member shall be placed on Restrictive Status for one (1) year. If the fine plus penalty is not
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received within ninety (90) days of the date stated on the initial notice, the member may be removed from membership by a two-thirds (2/3) vote of the Board of Directors. X. The President, at her request, shall be excused from placement for one year following her term of office. XI. All members are expected to conduct themselves according to the Core Values and Standards of Behavior. XII. All members are subject to a background check.
MEMBERSHIP FINANCIAL OBLIGATIONS I. Dues and Fees Schedule 1.
$135 (AJLI $43, JLGC $62, $30 hospitality)
$105 (AJLI $43, JLGC $62)
$95 (AJLI $43, JLGC $42, $10 hospitality)
$85 (AJLI $43, JLGC $42)
Provisional, immediately upon Acceptance between Sept. 1 and Dec. 1………….
$141.25 (AJLI $43, JLGC $33.25, Provisional Fee $20, Hospitality $30, Background fee $15)
Provisional at March 1, Active effective July 1……………………………………………………….. Transfers (see Article V Section 1,D) Transfer in between July 1 and December 31: Active………………………………………………….
$135 (AJLI $43, JLGC $62, Hospitality $30)
$87 (JLGC $62, Hospitality $10, Transfer fee $15)
$81.75 (JLGC $16.75, Provisional fee $20, Hospitality $15, Background fee $15, Transfer fee $15)
Transfer in after December 31: Active………………………………………………….
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Active and Active Associate……………………………….
$107 (JLGC $62, Hospitality $30, Transfer fee $15)
$45 (Hospitality $15, Transfer fee $15, Background Check $15)
$20 (Hospitality Transfer fee $15)
$20, Background check $15, Transfer fee $15 ) Transfer out between July 1 and December 31: Active, Active Associate Non Resident Active………………………………………………….
Sustainer and Non Resident Sustainer………………………………………………
Transfer out after 1………………………………………….. Miscellaneous Fees Reinstatement Fee………..……………………….
refund of $31 JLGC dues
refund of $21 JLGC dues
refund of $16.75 JLGC dues no refunds $50
In addition to the requirement to pay dues as provided for in Bylaws Article V – Dues and other Financial Obligations,above each member shall be accountable for the following financial obligations by the respective due date: Actives
Leave of Absence
Rummage Sale Preview Party Ticket
$10.00 $10.00 $10.00 $10.00 (applicable only in years when a rummage sale is held)
Annual Dinner Fee
Set Yearly $5.00 minimum
Set Yearly $5.00 minimum
Set Yearly $5.00 minimum
Set Yearly $5.00 minimum
*Note Sustainers are exempt from the above financial obligations unless in attendance.
LEAVE OF ABSENCE I. An Active member, upon written request to the Placement Committee, may be granted a leave of absence from all duties, at the discretion of the Board of Directors. A leave of absence may be granted for up to one (1) year; however the determination of the length of the leave shall be left up to the discretion of the Placement Committee, pending Board approval. One month prior to expiration of the leave of absence, the member shall be contacted by the Membership Vice President, who shall notify her specifically when her leave of absence terminates and will interview her for placement and committee assignment. One extension may be requested, if necessary. II. Requirement while on leave: A. Members must pay dues and all financial requirements;
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VI. VII. VIII.
B. Members must participate in Spring Placement Interviews; and C. Members must fulfill their obligations to JLGC Fundraising Contribution and Annual Dinner. Exemptions while on leave: A. Placement Committee; B. General Meetings (for the duration of the leave); and C. Rummage Sale. (applicable only in years when a rummage sale is held) While on Leave of Absence, a member has the option to participate in any or all activities. She may: A. Vote; b. Propose Prospective Members for membership; and c.B. Appear on a ballot. While on leave, a member may not: A. Serve on elected committee or in elected positions B. Serve on Board A Leave of Absence shall be granted to no more than five (5) percent of the active membership in any one year. Upon approval by the Board of Directors, the Membership Vice President shall give written notification to the member applying for the leave of absence. Time spent on Leave of Absence is not a part of a member’s 7 years of active service required to become a Sustainer.
TRANSFERS Each Active and Provisional transfer shall be assigned a liaison from the Membership Development Committee who shall be responsible for an orientation to this League. Each transfer shall also participate in the Provisional Spring Project within one year after her acceptance of transfer. A transfer fee of fifteen dollars ($15.00) will be charged. Within thirty (30) days of acceptance of transfer to this League, each Active transfer shall be contacted by the Placement Chairman to be assigned an available placement and an advisor. Formatted: Centered
I. Standing Committees – Standing committees are those committees whose activities are permanent in the program of the League.
II. Elected Committees- Elected committees are those committees whose members are elected by League membership via written ballot. Nominating/Placement A. There shall be a Nominating/Placement Committee whose members are elected by tenure and whose function shall include the interviewing of all Active members at regular intervals in order to plan their free choice of community service, to keep uniform records concerning the community service activities of their League's members, to prepare slates of candidates for election to various elected offices of the Junior League, shall select Active members to attend Association meetings, shall cooperate with the Area Nomination Committee and whenever possible, suggest candidates for Area slates.
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B. The Nominating Placement Chairman is selected by the Placement Committee to the Executive slate. When the Slate passes, the current Nominating Placement Chairman will then automatically be slated as the Membership Vice President for the next year. The Nominating Placement Chairman must be a current or past
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Placement Committee member. III.
Standing Councils- There shall be six councils of the League: Communication, Finance, Membership, Community, Planning, and Fund Development Each council shall study, discuss, evaluate and make recommendations concerning issues relating to committees represented on the council. Each council will conduct an annual review/evaluation of the committees assigned to the council.
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A. Communication Council The purpose of this council shall be to promote the goodwill of the Junior League of Galveston County in the community and within the League by increasing awareness of the League’s projects, fundraising events and programs. The Communication Council shall advise the Board of Directors and League leadership in the planning, development and execution of internal/external public relations/marketing activities. This Council will also manage the information management system for the league.
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B. Finance Council There shall be a Finance Council which shall function as the financial oversight committee to advise the Board on all matters relating to the finances of this League's own administration and that of its community program. Among its duties shall be the initial preparation of the annual budget for presentation to the Board. The Finance Vice President shall be the Chairman of the Finance Committee. The Finance committee shall be composed of the Finance Vice President, Finance Assistants, the President, the President Elect, Fund Development Vice President, and such other members as shall be designated by the Finance Committee Chairman.
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C. Fund Development Council There shall be a Fund Development Council whose function is to investigate, research, and evaluate possible money-raising activities as well as to maintain the successful conduct of the current money raising activities of the League. The Fund Development Vice President shall supervise, coordinate, and serve as liaison between various money raising activities and the Board of Directors. She shall serve on the Board of Directors and Finance Council. In addition to the Fund Development Vice President, a representative from each money-raising activity shall compose this council.
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D. Membership Council The purpose of this council is to coordinate, review and provide a forum for communication within the League. This council shall foster membership satisfaction. It will address and study issues pertaining to membership requirements. This council is responsible for slating the Board of Directors and the Nominating/Placement Committee to be elected by membership.
E. Community Council The purpose of this council is to facilitate communication and coordination of efforts in the area of the League Community Projects. The Community Council shall be responsible for attending community meetings as designated; serving as liaisons between the community and the League; and researching and evaluating future projects that help support the League’s mission of improving the community through voluntarism.
F. Planning Council The purpose of the council shall be to oversee the direction and the focus of the
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League. They are to evaluate and make recommendations regarding ongoing community-oriented projects.
Special Committees – Special Committees may be appointed by the President with the approval of the Board of Directors, which shall designate their powers and the term of the committee's appointment.
Vacancies - Vacancies of a chair or co-chair position shall be filled by the President with the approval of the Board of Directors. Persons so appointed shall serve until the expiration of the original term and will have preferably served on the committee previously.
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Community Project Procedures, Community Research/Project Development Procedures, Hospitality Procedures, Financial Procedures, Membership Development Procedures, Nominating and Placement Procedures and Fundraising Procedures shall be formulated by the Community Services, Community Research/Project Development, Arrangements, Finance, Membership Development, Nominating/Placement, and Fundraising Committees. With the following exception, any new procedure shall be approved by the Board and shall be binding on all members. Any new Fundraising procedures must be presented by the appropriate Chairman for approval by the FundraisingFund Development council and approved by the Board no later than the February Board Meeting. These new procedures must be presented and approved by a two-thirds (2/3) written vote of the membership present and voting, no later than the March or April General Meeting. The new procedures would then go into effect June 1 of that year.
COMMUNITY PROJECT PROCEDURES I. COMMUNITY ASSISTANCE FUND PROCEDURES A. The Community Assistance Fund (CAF) deals with proposals which do not fall within our established criteria for project development and allows the Junior League of Galveston County, Inc. to respond to immediate community needs. This fund will provide the Junior League of Galveston County, Inc. with a way to respond to the short-term, immediate funding needs of eligible non-profit agencies in Galveston County, which meet specific criteria and guidelines. The CAF is a permanent project. B. Any agency requesting assistance from the Community Assistance Fund must meet all of the following Criteria and Guidelines. 1. Be a non-profit, tax-exempt agency, 501(c)(3) status with IRS. Proof of such status must be attached to the application form; 2. Each request must include a completed application form; 3. Each request must be for a specific purpose; 4. Funds must be used within the Galveston County Area; 5. Agency must have local representation; and 6. Monies funded must be committed to use within 90 days. 7. PRIMARY CONSIDERATION WILL BE GIVEN TO THE FOLLOWING TYPES OF REQUEST: a. Those of an emergency nature; b. Those which develop or expand a significant service to the community; and c. Those which are facing the possibility of disruption to their services. 8. THE FOLLOWING WILL NOT BE CONSIDERED FOR FUNDING:
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a. b. c. d. e. f.
D. E. F.
Religious instruction or teaching. Travel Expense. Fund-raising donations or expenses. Political activities. Request from individuals. An agency which has a project request pending or a project currently funded by the League. g. Any agency that has received a grant from the League within the last twelve (12) calendar months. (This does not apply to Leagueinitiated projects such as a Food Drive which involves many agencies.) The Community Assistance Fund Committee may give priority to requests made by agencies that have not been funded by the League in the previous twelve (12) month period. h. Any agency receiving CAF funds for three (3) consecutive years. i. No Community Assistance Fund Committee member may bring a proposal to the committee or be directly involved with any applying agency. j. Request for allocations of more than one thousand dollars ($1,000.00). k. The Ronald McDonald House as it receives funds from the endowment. The total amount of the Community Assistance Fund for any one (1) fiscal year should be based on fifteen percent (15%) or the net income from all fund raising from the preceding year, with a maximum allocation of ten thousand dollars ($10,000.00). In addition, there shall be a two hundred dollar ($200.00) allocation for administrative expenses. The Community Assistance Fund allocations shall be subjected to all budgeting requirements of other committees. The expenditures for any single program in any one (1) single year may not exceed one thousand dollars ($1,000.00). The timing or the expenditure of funds throughout the year should be decided by the Community Assistance Fund Committee. An agency follow-up evaluation report is due no later than six (6) months after any funds have been granted. The Committee shall obtain the evaluations and report the findings to the Board and Membership. The evaluation report will include the following: 1. An accounting of how the money was spent; 2. How the needs of the applying agency were met; and 3. What was achieved by the funding? If during the course of the year any of the above procedures become ineffective, the Committee may change the procedures with Board approval.
II. SCHOLARSHIP PROGRAM PROCEDURES A. Scholarships provide the Junior League of Galveston County, Inc. with a means of responding to the funding needs of young women in Galveston County who have demonstrated an outstanding active volunteer commitment, who plan to continue their education after graduating from high school, and who meet specific criteria and guidelines. Ten (10) scholarships will be awarded to ten (10) females from Galveston County High Schools. B. Any female student requesting funding from Scholarships must meet all of the following criteria and guidelines: 1. Be a graduating female high school student who is attending a Galveston County high school. (Proof of such status must accompany application.) 2. Each request for assistance must be accompanied by a completed application form. 3. Be accepted or planning to attend a university, college, junior college or
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vocational school. 4. Funds must be used during the post application school year. 5. Be available to attend a public relations session for photos on a mutually agreed upon date. Primary consideration will be given to graduating females who rank highest overall in the following areas: 1. Volunteer participation; 2. Narrative paragraph; 3. Reference letters; 4. Extracurricular activities; 5. Career goals; and 6. Awards/honors earned. The following will NOT be considered for funding: 1. Incomplete applications; 2. Applicants not planning to attend school in the school year immediately following the application year; 3. Applicants applying for funding purposes other than tuition, fees or books; 4. Family members of current and active League members 5. Requests received after the application deadline. All funding will will be sent directly to the Finance Department of the college, university, junior college or vocational schools to be attended, with instruction to be applied toward tuition, fees, and books only. , and toFunds should be returned to The Junior League of Galveston County, Inc. if: 1. The student does not attend school during the designated year; 2. The student withdraws or leaves school prior to the refund deadline; or 3. Student attempts to use funds for purposes other than those designated. The CAF/Scholarship Chair scholarship recipients will be notifyied recipients by email, telephone and or by registered letter. A JLGC scholarship recipient letter of acknowledgment will be sent to the high school and college, university, junior college or vocational school. Selection committee will consist of the following: 1. Scholarship Committee; 2. Community Vice President; 3. Public Relations Chairman; and 4. Community Advisors. Funding will come from endowment fund income and supplemented as needed from the general League budget.
III. RONALD MCDONALD HOUSE ENDOWMENT FUND PROCEDURES A. During the fiscal year 1990-91, the Junior League of Galveston County established a permanent endowment fund of twenty-five thousand dollars ($25,000) for the benefit of the Ronald McDonald House - Galveston with the stipulation that the income earned to be dedicated solely to the support of the Ronald McDonald House Galveston. B. The amount of twenty-five thousand dollars ($25,000) has been established as a permanent endowment. The corpus ($25,000) of the fund will always be held by the Junior League of Galveston County with the income pledged toward the support of the Ronald McDonald House - Galveston. C. When the Finance Vice President receives the actual amount of annual accrued interest on the Endowment Fund it will be announced at the general meeting. The Finance Vice President shall advise the President when such amount has been determined. The League President shall contact, in writing, the Executive Director of the Ronald McDonald House. The written correspondence shall announce the actual amount of annual accrued interest. The written correspondence should also include a formal invitation to attend the meeting at which the amount will be disclosed to the League and accept the gift.
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D. At the Annual Meeting in May or at a Ronald McDonald House Board of Directors meeting, the outgoing President and Community Vice President shall present the gift to the Executive Director of the Ronald McDonald House. IV. PLANNING COUNCIL PROCEDURES A. The overall purpose of the Planning Council is to support the goals and purposes of the Junior League of Galveston County, Inc. including, but not limited to: 1. Ensure that each community project is accomplishing goals in accordance with information presented to and approved by general membership; 2. Ensure that League funds are utilized responsibly; 3. Ensure that League members are being used as stated in the community project contract; 4. Evaluate the timetable for termination of League projects; 5. Evaluate contracts annually to ensure that the League and the community agency are fulfilling stated goals; and 6. Determine the continuation of each project. B. The council will evaluate community placements from the standpoint of the volunteers and the community organization to determine if these placements meet the goals and objectives of the project as approved by the general membership and stated in the placement brochure. This will aid in a smooth relationship between League volunteers and the community agencies which are served. C. The council will reach a decision on each community placement up for evaluation within the current year to determine if: 1. The project should be presented for approval for continuation with no changes (i.e., program staffing, budget, etc.); 2. The project should be presented for approval for continuation subject to changes in program, staffing, budget, etc.; or 3. The project should be terminated. D. If a Community Project demonstrates deficiencies that must be addressed before being evaluated, either within the League or within the Community Agency, the Planning Council must present these findings to the Board of Directors for appropriate actions. Should the Board of Directors decide that the deficiencies cannot be resolved within the best interest of the League and the Community Agency, then, the Planning Council may reconsider the termination date. This will require Board approval and a two-thirds (2/3) majority vote of General Membership. E. If a Community Agency demonstrates deficiencies such that a contract cannot be signed, the Planning Council may reconsider the contract/termination date. The Planning Council must present these findings to the Board of Directors Reconsideration of the contract will require Placement Committee approval. Should the Placement Committee and Board of Directors decide that the deficiencies cannot be resolved through a reconsideration of the contract, then the Planning Council may reconsider the termination date. Termination will require Board approval and a twothirds (2/3) majority vote of General Membership. F. If the General Membership should approve the termination of a project, the Planning Council, in conjunction with the Board of Directors, shall be responsible for initiating the actions to notify the community agency of such decisions. The Termination Letter shall be signed by the President. V. TASK FORCE COMMITTEE PROCEDURES A. A “Task Force Committee” is defined as a temporary grouping under one chairman for the purpose of accomplishing a definite objective. The “Task” is project development in one area. The “Area” shall be identified by the Community Research/Project Development committee as a project which will require more investigation, research and development than Community Research/Project Development can do in one (1) League year. Recommendations for proposed establishment of a Project Development Task Force(s) will be made at the same time
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new project proposals are submitted to the Board in January for approval. Project Development Task Force Committee(s) will operate as sub-committee(s) under the Community Research/Project Development Committee. B. PROJECT DEVELOPMENT CRITERIA FOR TASK FORCE: Would follow the same criteria as for any proposed League project. (See B under CR/PD Policies). C. PROCEDURES: 1. Development process: shall follow same procedures as CR/PD Committee See C under CR/PD Committee. 2. Reviewing Proposals: The Task Force Committee shall review the project proposal after it has been formally prepared on an official project request form by requesting individual/agency or developed by the Task Force for League initiated projects. 3. All members of the Project Development Task Force Committee will receive placement credit for their work on the Task Force. 4. The chairman of the Project Development Task Force Committee will: Submit yearly AMP plans and evaluation ; Monthly committee reports and newssheet information to the CR/PD chairman; Will serve as a voting member of the CR/PD Committee; and Will be responsible for presenting proposed project to the Placement and Finance Committees, Board and membership for approval. (Following the same schedule as CR/PD Committee). See C (3-8) under CR/PD Committee Policies.
IN-LEAGUE PROCEDURES I. COMMUNITY RESEARCH/PROJECT DEVELOPMENT A. A “Project” is defined as a planned undertaking approved by the membership and organized to serve the community in the health, welfare, recreational, educational or cultural fields. A project requires the League to assume volunteer, administrative and, usually, financial responsibility, all of which are specified in a contract or written agreement with organizations. A project must support one of the components of the League purpose. B. Any project or new placement opportunity should consider the following Project Evaluation Criteria: 1. The degree to which a program supports the purpose of the Junior League; 2. Community need and relationship to established national or community priorities; 3. Membership interest; 4. Current League commitments and former projects; 5. Constructive opportunity for volunteer training and participation by League members; 6. Opportunity for administrative/operational responsibility; 7. Availability of funds within the League and the community and/or the potential of the League to raise such funds over a specified time period; 8. League potential to carry out money-raising activities necessary for the planned, continuing operation of the project; 9. Evidence of community support and ongoing impact in the community; 10. Professional interest and resources; 11. A written contract between the League and requesting organizations; 12. Provisions for professional guidance, to insure the maintenance of high standards in all phases of the project; 13. The formulation of adequate plans for the termination of the project by the League; 14. Ascertains if, and makes certain that, the requesting organization can sustain
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and continue the development of services or project once League participation is phased out; 15. Involves clients, other organizations and key individuals in the planning stages; 16. Has built-in accountability; 17. Uses League assets of money, time and personnel to maximum advantage; 18. Assures that sufficient numbers of volunteers are committed to the project to obtain success; 19. Has a positive effect on the image of the League; and 20. Does not involve any agency funded by the League as a Community Assistance Fund allocation within a previous 12 month period. (Exceptions may be a League-initiated project involving many agencies.) C. Development process: The committee will be available to consider project possibilities and placement opportunities as they relate to: community needs, quality training and membership interest. These project ideas may be submitted by individual League members, individuals in the community, community agencies and task forces. 1. Reviewing Proposals: All project proposals will be due on or before September 1st. The committee will review all project proposals after they have been formally prepared on an official project request form. Members of the CR/PD committee will be assigned to investigate each new project request. Persons submitting project requests may be asked to appear before this committee on behalf of their proposals. 2. The committee will research each project: a. The committee may make any recommendations for changes which would improve the quality of the project. b. The committee will evaluate each project as to League criteria. c. The committee shall have the authority to decide whether or not a particular project proposal has been sufficiently researched and set forth clearly enough so that the membership can make a decision for or against the proposal as written. d. All proposed projects shall include a reconsideration date, League phase out plan and a contingency plan. 3. In November/December, the committee votes on projects to be proposed. Proposed projects will then be presented to the Placement and Finance Committees for approval. 4. Proposed projects will be presented to the Board in January for approval. 5. In February, the Board-approved projects will be presented to the membership for discussion. 6. In March, the proposed projects will be voted on by the membership. All projects will be presented to the membership on ballots that will require a signature and a double vote. Each voter will indicate: (a) a written vote for or against (b) whether or not she will be willing to work on said project. In order for a new or current project to pass, it must be approved by a two-thirds (2/3) written vote of members present and voting, and by a sufficient number of signatures indicating a willingness and availability to work on the project. The ballot is the responsibility of the Project Appraisal Committee with the aid of the CR/PD Chair. 7. In April, placements will be assigned to approved projects; applicants will be informed and contracts/ agreements drawn up. 8. June 1st, volunteers and funds are available for new projects. II. MEMBERSHIP DEVELOPMENT PROCEDURES A. Admissions policies 1. The Board of Directors encourages the membership to sponsor qualified women from all segments of our community to join our League.
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2. The Junior League of Galveston County, Inc. uses nondiscriminatory admissions criteria based on age, residency and criteria related to our purpose: interest in voluntarism, commitment to community service and interest in developing potential for voluntary participation. B. Admissions procedures 1. All admissions guidelines shall be in agreement with the Bylaws of this League., as outlined in Article IV, Section 2 A-D. 2. Members must be in good standing in order to sponsor a prospective member. A member may sponsor two prospective members per provisional class; a member may be a secondary sponsor for up to three additional prospective members. 3. No member of the Membership Development Committee may sponsor a prospective member for membership. 4.1. An annual review of admissions procedures is imperative to League education. At a General meeting, the Membership Development Committee shall inform the membership regarding Admissions Policies, Standing Rules, Criteria, AJLI philosophy and proposal deadline. 5. Each Main Mentor will receive a mentor packet including a membership application. The Main Mentor is required to attend a Mentor orientation. Specific dates and times will be determined yearly by the Membership Development Committee. Main Mentors must complete the application in full and return to the Membership Development Admissions Co-Chairman by the date determined by the committee. 6. Each member of a sponsor group shall be equally responsible for her prospective member's qualifications. 7.2. The Membership Development Committee shall verify criteria for each prospective member. 8. The Main Mentor for each prospective member will be required to attend the Provisional orientation. The specific date and time will be determined each year by the Membership Development Committee and announced at the mentor orientation. 9. The entire mentor group should stay intact until the prospective member is approved for Active membership by the Board of Directors. If a mentor moves out of the JLGC geographic area, resigns or is unable to fulfill her commitment, a new mentor should be designated immediately. 10.3. Prospective members, invited to membership, shall be notified in writing. 11.4. Prospective members approved for Provisional membership must respond to the Membership Development Committee by the date specified by the Membership Development Committee. Failure to do so shall be considered a declination and the prospective member must go through the admissions process again if she wishes to become a member of this League. 12.5. A list of prospective Provisional members will be announced to the general membership at the monthly membership meetings. III. PROVISIONAL PROCEDURES A. The Provisional course will run during the League year. The option of running two provisional courses during one League year will be at the discretion of the Membership Development committee and the Board of Directors. Each course will consist of an administrative and a â€œKnow Your Communityâ€? portion. B. The administrative portion of the course will consist of League education in the following areas: 1. History of the League 2. AJLI 3. JLGC Board of Directors 4. JLGC community and in-league placements/projects 5. JLGC committees
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6. Placement 7. AMP and parliamentary procedures 8. By-laws C. The "Know Your Community" portion of the course will consist of community education in the following areas: 1. Youth services 2. Collaborations 3. Community Health 4. County-wide government 5. Education D. Provisionals will be required to: 1. Attend Provisional administrative meetings as scheduled by the Membership Development committee. a. 2 absences will be allowed. b. 2 late arrivals (defined as arriving more than 15 minutes after the scheduled time) will constitute 1 missed meeting. c. The Provisional is responsible for obtaining any information/handouts missed. . 2. Attend 5 KYC events. Tardiness to a KYC event will be counted as an absence. 3.2. Fulfill all financial obligations including dues, JLGC Fundraising Contribution, Cookbook, Rummage Sale and Annual Dinner outlined in the standing rules. 4.3. Attend the League's monthly general meeting which is held the second Monday of each month (September through April). The daytime proxy meeting, when applicable, shall either be held on the morning of the evening meeting, or on an alternate day and time to be designated by the PresidentElect. Meeting location is posted in Tropical Topics each month. (NOTE: The Annual Dinner is not a general meeting.) Two (2) absences from general meetings will be allowed. 5.4. Participate in placement interviews by April. Date and time will be determined by the Membership Vice President and Placement Chairman. 6.5. Fulfill any and all obligations to the JLGC Fundraising and Holiday Ball Chairmen. These requirements shall be approved by the Membership Development Chairman and announced at the Provisional orientation meeting. 7.6. Attend and participate in other activities as designated by the Membership Development Chairman such as the Provisional Party by Sustainers and Dickens on the Strand. 8.7. Rummage Sale (applicable only in years when a rummage sale is held) (a) Each Provisional member shall be required to work four (4) hours at a Rummage Sale move, set-up, Preview Party, Sale Day, or clean up (“Time Requirement”). (b) In addition, each Provisional member shall be required to work two (2) hours at a Rummage Sale drop off, Rummage Sale move, set-up, Sale Day or clean up (hereinafter, 9a and 9b together shall be referred to as “Time Requirement”). (c) Each Provisional member shall be encouraged to donate items to the Rummage Sale (“Rummage Sale Donation”). (d) Any Provisional member failing to complete her Time Requirement at a Rummage Sale move, set-up, Preview Party, Sale Day, clean-up or drop off will be fined $100.00. (e) Once the fiscal year has begun, in order to resign in good standing, each Provisional member shall be
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responsible for meeting all obligations of membership; exceptions to this may be made on a case- by-case basis by the Board of Directors. A member who relocates outside of Galveston County and wishes to resign or transfer to another league before the Rummage Sale, shall be exempt from this obligation. See Standing Rules Financial Procedures Section VI. Rummage Sale Procedures. Each Provisional shall be required to sell one (1) ticket to the Rummage Sale Preview Party. The money for the ticket(s) must be turned in prior to the Preview Party.
. 9.8. Each Provisional shall complete at least 4 hours of volunteer service in any of our Community Placements. 10.9. Attend the Annual Meeting. E. Failure to successfully fulfill Provisional requirements will result in a conference with the Provisional, Membership Development Chairman, Provisional Co-Chairman, President of the League and/or Membership Vice President. The following consequences may be considered: 1. The Provisional is required to successfully complete all or part of the Provisional course with the next Provisional class before becoming eligible for active membership in the JLGC. 2. The Provisional is not recommended for active membership in the JLGC. IV. PLACEMENT COMMITTEE PROCEDURES A. The Placement Information Sheet, Part I and Part II, shall be presented to the General Membership in the fall. B. The Placement Committee shall prepare a slate of Officers. See By-Laws Article VI Officer, Section 2 - Nominations. C. The Placement Committee shall single slate these positions. D. Members ineligible for slating to the Placement Committee shall be: members of the current Placement Committee including the Advisor, incoming officers, members who have completed less than one year of Active membership, members who have transferred to this league for less than two Active years, as of May 31st of the year in which the election is held. E. Any vacancy on the Placement Committee which occurs prior to September 30 shall be filled by the person receiving the next highest vote in the same group. If Placement has single slated the committee members, the Membership Vice President shall select a replacement with approval by the Board of Directors. F. Up to three (3) Sustaining members, who have previously served on the Placement Committee as an Active member, who are willing to serve, may be submitted to the Placement Committee by the Chairman of Sustaining members. One (1) non-voting Sustaining member will be elected to the incoming Placement committee. These slates should be completed in February and voted upon in March. The Membership Vice President can select an additional non-voting Sustaining member to serve as an advisor to the Placement Committee, if she desires. G. On the Placement slates for committee members, additional nominations with the consent of the nominee may be made in writing by ten percent of the Active membership. They should be received by the Membership Vice President within ten (10) days after the slate is published and shall be sent out in writing immediately. H. If any close relative (defined as aunt, sister, daughter, niece, 1st or 2nd cousin, in-law and step-relatives) of a Placement Committee member are slated on any ballot, that committee member shall be required to abstain from discussion and vote on that particular candidate. (This includes officer ballot, Placement ballot, Membership Vice President ballot and conferences.) I. Any current member of the Placement Committee wishing to be considered for any
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ballot or conference shall excuse herself from the Nominating portion of each Placement meeting where ballots or conferences are being discussed. Upon announcement of the ballot by the committee to the Board of Directors, the member will then be required to participate in the Nominating portion of all meetings thereafter. The status of a member for purposes of the Nominating/Placement Leadership Resource Sheet shall be as of June 1 of the next calendar year. (Example: for resource sheet to be distributed in Spring of 1988, the status shall be as of June 1, 1989). The status for categories on the Placement Committee ballots shall be as of June 1 of the year in which the election is being held. The calendar for elections shall be by the following: November - Slate of officers shall be announced by November, this includes President, President-Elect, Secretary, Finance Vice President, Community Vice President, Membership Vice President, FundraisingFund Development Vice President and Communications Vice President. January â€“ By January, Determine and publish in Tropical Topics the slate for the election of the Placement Committee. February March â€“ By FebruaryMarch, Election of the Placement Committee. Determine and publish the slate for the election of the Placement Committee and the Placement Committee Sustaining Advisor. April â€“ By April, Participate in the Placement Interview. Pursuant with the Bylaws, Article X, all members have the option to hold a face-to-face interview. Only Provisionals, First-year actives, and transfer members are required to meet in person, but all members should complete the Placement Resource Sheet, and Advisors shall obtain from all members their choices for future leadership positions. If a member is unable to participate in her scheduled placement interview when requested, she must arrange an appointment at the earliest possible time. For valid reason, and at its discretion, the Placement Committee may consider granting a change of placement to a member upon request by that member. Placement credit for Junior League moneyraising activities will be determined by the Placement Committee. Active members are urged to serve no longer than three consecutive years on the same placement, thus broadening the member's perspective and introducing new placement ideas. Each year every placement/committee shall submit in writing to the Membership Vice President Placement Chair its criteria for satisfactory placement. The criteria for satisfactory placement shall be determined by all members of a placement/committee at their first meeting. These criteria should be submitted by October 1. Regardless of the member signing the Criteria for Satisfactory Placement, the assigned member is responsible for fulfilling the committee/placement obligations. (i.e., member is nonresponsive to calls and emails or never attends a meeting.) It is the obligation of each member to contact her Placement advisor and the Membership Vice PresidentPlacement Chair if she is having difficulty meeting the established criteria for satisfactory placement. When a Placement advisor has been notified of a member's difficulty meeting the established criteria for satisfactory placement, she shall confer with the Membership Vice PresidentPlacement Chair and the member in person to discuss any problems and to specify what duties are required for the member to be in compliance within a specified time frame. When deemed necessary by the Placement Chair Membership Vice President or in the event of disciplinary action, this conference shall be documented by the Placement committee advisor Chair with a certified letterwritten notice to the member and to the Membership Vice President that shall include: 1) a summary of the conference, 2) a copy of the criteria for satisfactory placement and 3) a copy of the nominating/placement procedures. If the Membership Vice President Placement Chair feels that a member has failed to
comply with any required duties established by that placement/committee or by the above Nominating/Placement Procedures, she shall immediately notify the Placement advisor. A second conference with the member, Pplacement/committee Cchairrman, Placement advisor and Membership Vice President shall be held as soon as possible to determine if the member is in arrears of her duties and, therefore, not in good standing, or to determine whether a member is able to return to good standing. If it is determined that the member is not in good standing, the Placement Committee shall meet as soon as possible to determine what is required of the member to return to good standing. The Placement Chair or Membership Vice President shall notify the member by certified mail , in writing, of such requirements and the time frame in which they must be completed. A member who chooses not to comply with the requirements established by the Placement Committee or is determined to be unable to return to good standing shall be notified by certified letter of status and referred to the Board of Directors for removal from membership. R. Self-Placement is designed for an Experienced Member (as defined as a member having two (2) or more Active League years of service) who, because of special interest, wishes to fulfill her League placement for one (1) year by establishing a program which would adhere to the League purpose. 1. The proposed program: a. Must be one of distinct value to the community and one in which this League would be proud to have representation. b. Could provide prospects for growth and training in her career development. c. Should be one in which the volunteer is a recognized representative of this League. 2. To apply for Self-Placement, the applicant: a. Should have been an Active member in the League two years (exclusive of leaves of absence). b. Should submit a written application to the Placement and Finance Committees by March 15th and come for a personal interview if requested by the Placement Committee. 3. The Placement Committee must take into account: a. That no more than five percent 5% of the Active membership (as of February 1st) will be granted Self-Placement in order that existing placements would be insured adequate staffing. The Placement Committee is under no obligation to grant Self-Placement to any member in any League year. b. That the member should have a high record of placement performance and attendance. c. That extensions after one (1) year of Self-Placement shall be granted only if the work is vitally important to this League and only the most rd extenuating circumstances should lead to a third (3 ) year extension in order to allow other members the opportunity to Self-Placement. d. That such placement should either significantly expand an existing community service or demonstrate new use of volunteers, even to the extent of opening up new placement opportunities to the entire membership in the future. e. The overall League picture, the worth of the proposed program and the individual needs of the applicant. f. If Self-Placement is granted, the member would be required to submit written reports regularly to the Placement Committee. S. If it is discovered that a member failed to complete her assigned duties from the previous year, the current Placement Committee may make a recommendation to the Board of Directors as to the duties required for this member to be in compliance within a specified timeframe. After approval by the Board of Directors, the Membership Vice President shall contact the member by certified mailby email or
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phone, or arrange a conference to discuss the duties and required timeframe for this member to be in compliance. If a member fails to comply with the specified time frame, she will be placed on restrictive status for one year. V. FUNDRAISINGFUND DEVELOPMENT COUNCIL PROCEDURES A. The FundraisingFund Development Council determines League membership moneyraising interests and the ability of the community to support the activities under consideration. B. The FundraisingFund Development Council thoroughly investigates the proposed activity, estimates the budget and manpower, and recommends a date for each activity. C. The FundraisingFund Development Council utilizes the following adoption process: 1. The council researches projects and presents an interest indicator to the membership for preferential ranking. 2. The council prepares a formal project proposal based on the results of the interest indicator. A formal project proposal must be researched and include requirements for Placement, Finance, an approximate start and termination date and a signed agreement with applying agencies, as needed. 3. The council chairman presents the formal project proposals to Placement, Finance, and Project Appraisal for approval to present them to the Board of Directors. The Board has the responsibility to consider the project as a whole, including financial and placement aspects, and the overall welfare of the League. 4. The Chairman presents to the General Membership all formal project proposals no later than the February general meeting. Voting takes place on or before the March general meeting. Formatted: Centered
FINANCIAL PROCEDURES I. GENERAL FINANCIAL PROCEDURES A. Requests for donations: 1. All requests for token gift donations for public relations purposes (up to $100.00) may be approved by the Board. 2. All requests for donations, other than token gifts made for public relations purposes, must go through the Community Assistance Fund. B. All budget requests over $50.00, including JLGC Appreciation Event, Hospitality and Solicitations, shall be presented in writing to the Finance Committee. C. Increases in budget: 1. Increases in the budget of over $50.00 and under $2,500.00 must be approved by the Finance Committee and the Board. 2. Increases in the budget of over $2,500.00 must be approved by the Finance Committee, the Board and 2/3 active members present and voting. (Note: Emergencies should be covered by Article VIII Section 2a) D. Expenditures from the Building Reserve Fund, set up in 1979, must be approved by the Board of Directors. These funds shall be accumulative and added to yearly, the amount to be determined by the Board of Directors.
E. Any financial request that does not receive Board approval may be brought to the general membership at the next General Meeting if placed on the agenda in advance on request of ten percent (10%) of the membership. F. Committee Chairmen should not approve any contracts through signature. All contracts must be presented to the Finance VP for approval and review by the Finance Committee. Board Approved Nov. 2, 2010 G. Travel request for training purposes will be submitted in the form of an estimated expense report to the Finance VP and President Elect for prior
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approval. Reimbursement requests for training expenditures and travel should be submitted immediately following the expense/trip, not to exceed 30 days after the expense/trip date. No reimbursements will be approved after May 15. II. ENDOWMENT FUND PROCEDURES A. The Junior League of Galveston County, Inc. Endowment Fund was established on June 2, 1980 and is a permanent fund to encourage the giving of money and other gifts of value and to provide a degree of financial security to the League. It also provides a charitable and educational fund designed to increase the effectiveness of the League's voluntary support in the community and to increase the financial support of its charitable and educational purposes. B. Income earned from this account is utilized towards the funding of scholarships. The income earned should be transferred prior to May 31 each year. C. The corpus (principal) shall not be disturbed except under extraordinary circumstances and then only upon a two-thirds vote of the members. D. Income earned by the fund during each fiscal year constitutes spendable income. But, income which is not appropriated at the time the League adopts its budget will be added to the corpus. III. UNDERWRITING AND GRANT INCOME A. When will the standing rules be applicable The following standing rules will apply to funds received under the following circumstances: 1. The Junior League of Galveston County, Inc. (JLGC) directly solicited underwriting and/or grant funds for a current project(s) or program(s) of JLGC, or 2. The JLGC received funds from another entity to be used for a current project(s) or program(s) of JLGC. B. Definitions or abbreviations: 1. JLGC - Junior League of Galveston County, Inc. 2. Solicited entity - The corporation, foundation, individual, or other legal entity from which funds have been solicited either verbally or in writing by an underwriting or grant proposal. 3. Recipient entity - The entity receiving the funds, responsible for disbursing the funds in accordance with the proposal, and returning unused funds if so required. 4. Reporting entity - The entity responsible to the solicited entity for reporting the progress of the program or project. 5. Financial collaboration - A joint project between JLGC and another non-profit organization recognized under IRC 501(c) (3), where JLGC provides financial support and/or volunteer support. 6. Restricted income - Income received by JLGC to be used for an express purpose. 7. Grantor - Solicited entity from which underwriting/ grant income is received. C. When may JLGC members be involved in funds solicitation When the JLGC solicits underwriting and/or grant funds as the recipient entity for a current project(s) or program(s), it should be clearly understood by both the entity being solicited and the entity for whom the funds will be used via the JLGC project/program, that the funds will be controlled by JLGC and utilized in accordance with the underwriting/grant proposal and the doneeâ€™s intent. When the JLGC is involved in a financial collaboration where the other organization is the recipient entity, and if JLGC members, in the course of their volunteer duties for JLGC, are enlisted to write underwriting/grant proposals in the name of the recipient entity, such proposals should in no way lead solicited entities to believe that the JLGC wrote the
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proposal or will have significant financial control over the recipient entity. The main premise of these standing rules is that the JLGC: 1. Is the recipient entity, 2. has financial control over the expenditure of the underwriting/grant funds, 3. has a budgeted project/program under direction of the JLGC for which the funds were solicited, and 4. Is the responsible reporting agency to the solicited entity. When acting for the JLGC, members should only be involved in the writing of proposals when it is part of their volunteer duties as specified in their committee or placement procedures. Special care should be exercised when more than one committee of JLGC has members involved in the writing of proposals since it would not be appropriate to solicit the same entity for multiple proposals. This would also apply in the event of financial collaborations, except that the JLGC will not be automatically precluded from soliciting finds from an entity just because the other organization involved in the collaboration has made or has plans to make a proposal to the entity. D. The nature of the underwriting or grant income Generally, all income derived from underwriting or grant proposals will be considered restricted, unless, under the terms of the proposal, the funds were not restricted by the solicited entity. Restricted funds must be reported separately in the monthly and annual financial statements of JLGC, but are not intended to require a separate bank account, unless specifically required under the final grant agreement or at JLGC Board request. Grant income solicited and received must be designated as to which project/program is benefited. All grant income, whether or not restricted by the solicited entity, is considered Ways and Means by JLGC, and is therefore deposited in accounts held by the Finance Vice President. A copy of every successful underwriting/grant proposal and subsequent agreement should be forwarded to the Finance Vice President for purposes of determining the appropriate income designation, budget allocation, and for audit documentation. The Finance Vice President must keep accurate accounting records regarding underwriting/grant funds received and specific expenditures of the funds. If at the end of the JLGC's fiscal year (May 31), funds received for a project(s) or program(s) have not been completely expended, remaining funds will be reclassified as deferred income to be utilized in a subsequent year. If, however, the agreement with the grantor required that unexpended funds be returned to the grantor, the remaining funds should be reclassified as a current liability of the JLGC. E. Effect of underwriting/grant income on JLGC project/ program budget Except in extraordinary circumstances, the request for or receipt of funds as a result of underwriting or grant proposals will have no effect upon the planned and budgeted expenditures of the JLGC with regard to any project or program. The JLGC annual budget is planned after an extensive review of projects and programs, their placement and financial requirements, and the resources of the JLGC. The course of action is first to plan the budget and then to seek funds to accomplish the goals of the JLGC. Therefore, any effort to seek outside funding from underwriting or grant income is intended to provide the necessary funds to operate the program or project for which funding was requested. Since the project or program
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is not dependent upon the success or failure of the proposal, the budget for the project or program will remain as approved by the JLGC. F. Procedures for Underwriting and Clarification for Chairs involved. The committee reviewed the process for underwriting and requested that each fundraising event chairman be sure to keep record in their handbooks for next year’s chairman to use as reference. Underwriting is allowed. However, chairs must understand that if underwriting is added to their budget and approved by Finance and Board, it must be noted that it will not carry over into the next year so that it is not assumed for the following year. If underwriting is added to the budget with an approved income amount, the committee must understand that they will have to secure at least that amount or funding for the league’s programs will ultimately be reduced. Two forms of underwriting may exist: 1. Unrestricted (favorable) underwriting income- this must be added to event’s budget as income and can be used for anything within that event’s budget. Does not have to be expensed out. This does not carry over to next year. Requires footnote indicating received. 2. Restricted underwriting: Must be added to event’s income with exact amount included in event’s expense for that specific purpose. This does not carry over to next year. Requires footnote indicating received. If underwriting is obtained, it does not mean that the committee has “additional” funds to spend. Each expense must not go over initial budget approved. Individuals may donate to a specific purpose for the event directly to a vendor. However, it must be clearly indicated that the individual may not claim the donation on taxes for a non-profit donation. It is preferred that the individual donate directly to the league to be properly utilized and documented for chairman and league records.
In the event that funds are offered to the JLGC by an entity, with the stipulation that the funds given must be expended in addition to the present budget, the decision to accept the funds must be that of the Finance Committee and the Board of Directors. These bodies must decide if the acceptance of the funds are in the best interest of both the JLGC and the project or program for which the funds are intended.
COOKBOOK PROCEDURES All Active, Active Associate, and Provisional members are required to earn Cookbook points during the League year based on the following scale tiered to length of Membership: a. Provisionals/First-year Actives: 10 Points (at least 6 points must be earned through retail sales/purchases, establishment of a new wholesale account, or reorder for a personal business wholesale account; b. 2-4 2-4 years Active Member: 6 points (at least 2 points must be earned through retail sales/purchases, establishment of a new wholesale account, or reorder for a personal business wholesale account;
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5 & 6+ years Active Member: 4 Points (at least 2 points must be earned through retail sales/purchases, establishment of a new wholesale account, or reorder for a personal business wholesale account; c.d. 7+ years Active Member: 0 Points 2. Points may be earned as follows: a. Establish a new wholesale account 10 points b. Reorder on a wholesale account for personal business of a member or the spouse of a member per case 5 points c. Cook in a pre-arranged cookbook demonstration 2 points d. Arrange for a demonstration or promotion 4 points e. Bake for a JLGC event or general meeting (double batch) 2 points f. Participate in a Cookbook event (2 hour shift) 1 point g. Purchase/Sell one cookbook (at retail price) 1 point These point requirements are only applicable in years when a JLGC cookbook is in production. 1.
Other points may be negotiated with the cookbook committee for special circumstances. Points may not be transferred from one member to another. Any cookbooks sold while working a cookbook event do not count towards the memberâ€™s personal cookbook point total. This requirement applies to members who take a leave of absence and members who resign during the League year. In the event of resignation the member shall be assessed 1 cookbook point per month active, August through May. Any date after the first of a month shall be a full month. Members who transfer in, transfer out, or resign are responsible for a prorated number of cookbooks based on the JLGC year. Members, who have not earned their required points by April 1, will be notified of their status by letter from the cookbook chairman. All members failing to complete cookbook requirements by April 1 will be billed by the Finance Vice President. The bill will reflect the retail price of books for the deficit number of points. All cookbook requirements must be completed by April 30. All members failing to complete requirements by April 30 shall be assessed a $25 fine in addition to cookbook assessment and shall be placed on restrictive status. The member will be sent a letter from the Membership Vice President notifying them of the fine and the change of status. Those members not completing their cookbook requirements by the August Board meeting may be removed from membership by 2/3 vote of the Board of Directors. When considering a reprint of a JLGC cookbook, the cookbook Chairman must obtain permission from the following groups in the order given: a) Finance-for approval of the reprint cost: b) Board-for approval to ask membership for the reprint: c) membership-for approval to reprint.
2. 3. 4.
Arrangements Committee and Cookbook Committee shall coordinate the tracking of cookbook points for those who cook for meetings. FUNDRAISING PROCEDURES A. The Fundraising Committee has the sole responsibility of soliciting donations, sponsorships and project underwriters for the JLGC Holiday Ball and League projects. B. The amount of fifteen percent (15%) of the net income from sponsorships and ads will be used (along with 15% of other JLGC fund-raisers) to fund the Community
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F. G. H.
Assistance Fund for the following year with a maximum allocation of ten thousand dollars ($10,000). Each Active and Provisional member is required to make a minimum JLGC Fundraising Contribution with the amount determined by the Fundraising Committee each year with approval of the Board of Directors and the General Membership.20es Members must make their minimum JLGC Fundraising Contribution twenty one (21) days before the scheduled date of the JLGC Holiday Ball. Any Active or Provisional member, including those on a leave of absence, who has not made their minimum JLGC Fundraising Contribution by this date will be assessed a twenty five dollar ($25.00) fine in addition to the minimum contribution. If minimum contribution plus fine is not received in thirty (30) additional days the Membership Vice President shall be notified and the member shall be place on restrictive status. The levels and benefits of sponsorships and the levels and benefits of project underwriting will be determined annually by the FundraisingFund Development Council with final approval by the Board of Directors. Procedures will be submitted to the Board for approval at the February meeting and voted on by the membership at the March General and Proxy meetings. All financial matters of the Fundraising Committee shall be addressed to the FundraisingFund Development Vice President. The Junior League Fundraising/Sponsor list is for the use of the Junior League only and cannot be used for promotion of any activity unrelated to the Junior League. It shall not be used for personal gain, or made available for commercial or public purposes.
V. RUMMAGE SALE PROCEDURES (applicable only in years when a Rummage Sale is held) A. Each Active, Active Associate and Provisional member shall be required to work four (4) hours at a Rummage Sale move, set-up, Preview Party, Sale Day, or clean up (“Time Requirement”). B. In addition, each Provisional member shall be required to work two (2) hours at a Rummage Sale drop off, Rummage Sale move, set-up, Sale Day or clean up. C. Each Active, Active Associate and Provisional member shall be encouraged to donate item(s) to the Rummage Sale (“Rummage Sale Donation”) and price each Rummage Sale Donation according to an approved Price List for all Rummage Sale Donations. D. Each Active, Active Associate, and Provisional shall be required to sell one (1) ticket to the Rummage Sale Preview Party. The money for the ticket(s) must be turned in prior to the Preview Party. Any member attending or working the Preview Party shall be required to purchase a Preview Party Ticket. E. E. Any member failing to complete her Time Requirement and/or sell the Rummage Sale Preview Party ticket will be fined $100.00, payable within thirty (30) days after conclusion of the Rummage Sale. F. F. If any fine is not paid within thirty (30) days, the Membership Vice President shall be notified and the member shall be placed on restrictive status. G. Once the fiscal year has begun, in order to resign in good standing, each Active, Active Associate, and Provisional member shall be responsible for meeting all obligations of membership; exceptions to this may be made on a case- by-case basis by the Board of Directors. A member who relocates outside of Galveston County and wishes to resign or transfer to another league before the Rummage Sale, shall be exempt from this obligation. H. Each Active, Active Associate, and Provisional shall be required to sell one (1) ticket to the Rummage Sale Preview Party. The money for the ticket(s) must be turned in prior to the Preview Party. I. All rummage sale requirements shall be applicable only in years in which the
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Formatted: Numbered + Level: 3 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 1.38" + Indent at: 1.63"
Formatted: No bullets or numbering
FundraisingFund Development Council and Board of Directors vote to hold a rummage sale.
Core Values and Standards of Behavior Mission The Junior League of Galveston County, Inc. is an organization committed to promoting voluntarism, developing the potential of women and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively education and charitable.
Core Values We believe that our core values accurately communicate the things that drive us as an organization. As members of The Junior League, we are expected to live the values and embrace the spirit of our behavior standards. Living the values is essential to create an environment that reinforces our dedication to our mission. The importance of core values: Core values are part of the ideology so deeply held that they will never be compromised The core ideology does not change, even in the changing environment of nonprofits The core values of our organization will withstand any change in leadership Future board members are appointed with similar values – they are not expected to adapt to our values These values guide all behaviors, guidelines and standards We continually ask ourselves if decisions or activities are in alignment with our core values Our core values: Teamwork: Respectfully caring for each other and those we serve Respect: Humility in our successes and grace in our challenges Integrity: Honesty and integrity in all our interactions Generosity: Being thankful for and sharing our opportunities and blessings Learning: Passionately pursuing making a difference in JLGC by being a lifelong learner
Standards of Behavior Commitment to Members Conduct ourselves with the idea that the result of great teamwork is success for our organization If serving on a team, hold yourself trustworthy and accountable Be flexible and supportive – set an example of cooperation Always greet each other with a smile and verbal acknowledgment Recognize the value of each individual Be respectful of our members privacy Respect diversity, treat each other with fairness and equality
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Be honest in dealing with others Always keep your word, others are depending on you
Commitment to the Public Maintain integrity with fiduciary duties Strive to ensure safety for ourselves and others Professional Conduct/Attitude Be tolerant of each other and offer professional courtesy to members Create and participate in a team environment where honest feedback is seen as valuable and not criticism Respect each other’s time by being on time for all meetings Be honest and kind during all interactions Use appropriate language at all times when you are speaking or sending emails. Never use profanity Never interrupt a presentation, demonstrate respect for all speakers, regardless of situation Display a professional and positive attitude at all times Be friendly and helpful to all members Do the right thing – even when no one is watching Conduct yourself with compassion for everyone you come in contact with Use positive body language and present yourself professionally: make eye contact Be mindful of the confidentiality of all Board and Placement Committee members. Never ask a member to break confidentiality. Communication Do not send excessive emails– please place only those who are directly related to the issue or those you would like a response from in the ―To line. If you would like to inform someone of the issue and do not want a response, please ―cc them. Send your response emails within 24 hours only to the person sending the note unless it is necessary or asked for all to read your response Use adult conversations to resolve issues – go directly to the member involved Confront and manage conflict while maintaining dignity and respect for others Recognize different communication styles – compromise when needed. Look for ways to communicate effectively with each other Mentoring Welcome, mentor and receive new members with energy and spirit―What can I do for you? Teach and role model the characteristics of excellent adult learners When presentations are occurring: Be totally present; engage Listen as if you were going to teach it Take notes write/draw/diagram Relate vs. compare Own it Share information learned with your committees/placements. Allow others to benefit from your expertise, listen to others and determine best practices Gather feedback from others, have a mentor, be a mentor
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