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Conducting Internal Investigations TASB HR Services Webinar May 9, 2012 Moderator: Cindy Clegg, Director, TASB HR Services Presenters: Dr. Elaine Langston, Director of Personnel Services Carroll ISD Gema Padgett, Director of Human Resources Duncanville ISD

Agenda • • • • • •

Need for investigating Who should be involved How to plan an investigation How to control an investigation How to handle interviews How to conclude an investigation

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Why do HR leaders conduct investigations? • • • • •

Duty to protect school community State disciplinary rules for educators Federal anti anti-discrimination discrimination statutes Employer liability for harassment Types of investigations

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Audience Quick Poll #1 Have you ever had to conduct an investigation yourself?  Yes  No

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When should HR seek outside help? • Depends on who is accused and nature of the accusation • Internal resources available • Who to call for help

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How to plan an investigation • • • •

Inform those who need to know Gather the issues Develop a witness list Identify sources for information and evidence • Create a file for evidence retention • Obtain and review evidence documents • Develop targeted interview questions 6

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How to control an investigation • • • • •

Remove the accused from school property Use of administrative leave Disable access to computer and network Secure document files and office space Dealing with social media

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Audience Quick Poll #3 Administrative leave for at-will employees is usually:  Paid  Unpaid  Don’t know

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How to handle the interviews • • • •

Who should be interviewed Where to conduct the interviews How to focus the interviews What documentation is needed

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Audience Quick Poll #3 Do your teachers usually bring representation to the interview?  Yes  No  Don’t know

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How to conclude an investigation • Prepare the investigative report and evidence file pp p action • Recommend appropriate • Communicate with all parties • Protect retaliation and confidentiality • Report to SBEC

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Audience Quick Poll #4 How many of your investigations have ended with a resignation or termination?  Most  About half  Less than half

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Audience Questions

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Contact Information

hrservices@tasb.org 800-580-7782 800 580 7782

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Conducting Internal Investigations Copyright 2012 Texas Association of School Boards

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Internal Investigations