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RESPONSE PETITIONS FINAL INFORMATION 45TH SESSION OF THE WEST MICHIGAN ANNUAL CONFERENCE THE UNITED METHODIST CHURCH ]hWdZhWf_Zic_©cWoHOC`kd[GBHFGI


300

2013

COMPLETE LEGISLATIVE ITEMS INDEX WEST MICHIGAN ANNUAL CONFERENCE 2013 ITEM

SUBJECT

PAGE

The following items have been placed on the Decision Calendar by the Reference Committee. D 12 Ministers’ Reserve Pension Fund (MRPF) – Pre-82 Past Service Rate ................. ........ 209 D 13 Annual Policy Recommendations for 2014 ............................................................ ........ 209 D 25-R Response to CLT report in Volume 1, 2013 Conference Journal, page 3: Change to “Plan of Organization” – Conference Council on Youth Ministries (CCYM) ........ 311 <><><> <><><> <><><> <><><> <><><> <><><> <><><> <><><>

The following items have been referred by the Reference Committee to the plenary session. 1 2 3 4 5 6 7 8 8-R

Clergy Retirement Security Plan Policy (CRSP) .................................................. ........ 201 HealthMiles Participation ....................................................................................... ........ 202 Health Insurance for Clergy in Extension Ministries ............................................. ........ 202 The Right of Workers to Organize and Form Unions ............................................ ........ 202 The Use of Inclusive Language in Annual Conference Worship ........................... ........ 204 Churches as Gun Free Zones .................................................................................. ........ 204 Women’s Health ..................................................................................................... ........ 204 Welcoming All Persons Into Local Church Community ....................................... ........ 205 Response to Item #8, p. 205, Book B, Welcoming All Persons Into Local Church Community: AMENDMENT .................................................. ........ 304 9 Cooperative Ministry Policy .................................................................................. ........ 205 9-R1 Response to Item #9, p. 205, Book B, Cooperative Ministry Policy: SUBSTITUTION 305 9-R2 Response to Item #9, p. 205, Book B, Cooperative Ministry Policy: AMENDMENT .. 306 10 Minimum Salary Support for 2014 ........................................................................ ........ 206 10-R Response to Item #10, p. 206, Book B, Minimum Salary Support for 2014: SUBSTITUTION ........................................................................................... ........ 306 11 Guidelines for Equitable Compensation Support ................................................... ........ 208 11-R Response to Item #11, p. 208, Book B, Guidelines for Equitable Compensation: AMENDMENT............................................................................................... ........ 307 20 West Michigan Budget Recommendation for 2014 ............................................... ........ 301 <><><> <><><> <><><> <><><> <><><> <><><> <><><> <><><> RULES OF ORDER and PLAN OF ORGANIZATION ITEMS 14 Rule 1.C.3.(c) – Committee on Rules, Duties and Responsibilities: Substitution . ........ 210 15 Rule 1.D – Changes in the Rules of Order: Substitution ........................................ ........ 210 15-R Response to Item #15, p. 210, Book B, Rule 1.D – Changes in the Rules of Order: SUBSTITUTION ........................................................................................... ........ 308 16 Rule 2 – Conference Secretary: Amendment ......................................................... ........ 210 17 Rule 8 B & C – Equalization of Lay and Clergy Members ................................... ........ 211 18 Rule 10 – Pre-Conference Reports Preparation: Amendment ................................ ........ 213 19 “Plan of Organization”: Board of Christian Camping – Substitution/Amendment ........ 213 19-R Response to Item #19, p. 213, Book B, “Plan of Organization”: Board of Christian Camping: SUBSTITUTION ............................................ ........ 309 <><><> <><><> <><><> <><><> <><><> <><><> <><><> <><><> GENERAL CONFERENCE PROPOSED CONSTITUTION AMENDMENTS 21 Proposed Constitutional Amendment - I ................................................................ ........ 216 22 Proposed Constitutional Amendment - II ............................................................... ........ 216 23 Proposed Constitutional Amendment - III ............................................................. ........ 217 24 Proposed Constitutional Amendment - IV ............................................................. ........ 217 Rationale for Proposed Constitutional Amendments ....................................................... ........ 218 <><><> <><><> <><><> <><><> <><><> <><><> <><><> <><><>

The following items have been referred by the Reference Committee to the corporate session. CS-I Discontinuation of Plainfield United Methodist Church … ................................... ........ 311 CS-II Discontinuation of East Lansing Chapel Hill United Methodist Church ............... ........ 312 CS-III Area Office … ........................................................................................................ ........ 312 <><><> <><><> <><><> <><><> <><><> <><><> <><><> <><><> REPORT OF THE COMMITTEE ON RULES OF ORDER ................................ ........ 313


2013 1

FINAL INFORMATION

301

ITEM #20

2 SUBJECT:

West Michigan Budget Recommendation for 2014.

3 MOTION:

The Council on Finance and Administration recommends the following:

4 5 6

1. The amount of $6,175,940 shall be the Conference budget in 2014 and the Ministry Shares Rate shall be 12.8%, which is a decrease from last yearâ&#x20AC;&#x2122;s rate of 12.9%, plus a 0.1% for Youth Ministry Staff Support.

7 8

2. District superintendents and cabinet level salary in the amount of $77,688 are calculated based on the formula approved by Annual Conference in 2011.

9 10

3. Support staff wages adjustment of 2.25% using a rate increase of 0.25% above inflation rate of 2%.

11 12 13

4. Health Care charge per employee is projected to increase by 8%. Additional amount of $1,500 is budgeted to fund the liability for the post-retirement health care of clergy and lay employees of the conference.

14 15 16 17 18

Assumptions: Actual Income of all churches X Percentage Rate X Projected Pay-in Rate = Ministry Shares Revenue $55,090,200 x 12.8% x 87% = $6,134,845 Plus $55,090,200 x 0.1% x 87% = $41,698 (Youth Ministry Staff Support) MINISTRY SHARES REVENUE = $6,176,542

19 NOTE: The 2014 proposed line item budget shown here is not included in the Decision 20 It will be included in the Response Petitions Book, available online May 10 and 21 distribution at Annual Conference. 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53

Items Book. printed for

West Michigan 2014 Budget Recommendation 2012 Actual

2012 Approved

2013 Approved

2014 Proposed (plus Retiree Health)

Base Income from Table III Percentage Rate Pay-in Rate Anticipated Ministry Shares Revenue Plus: Youth Ministry Staff Total Anticipated Revenue Expenditures Budget A. Connectional Ministry DS Salary 1. District Superintendents Fund Salaries New Pastor Orientation Continuing Education Health Care Plan Workers Comp Insurance Pension Support Travel Expense & Intro Meetings BOM and Fall Retreat New Superintendent Transition Fund Renewal Leave Contingency

$5,759,683

$5,951,854 $45,000 $5,996,854

$6,038,215 $47,174 $6,085,389

55,090,200 12.80% 87% $6,134,845 $41,698 $6,176,542

$74,490

$74,490

$75,736

$77,688

$446,940 463 4,956 78,867 1,728 84,008 73,689 1,244 1,738 3,278 0 $696,911

$446,940 500 9,000 90,114 1,400 84,918 66,441 1,000 2,000 2,000 5,000 $709,313

$454,416 500 9,000 109,310 1,400 85,203 62,441 1,000 2,000 2,000 5,000 $732,270

$466,128 500 9,000 101,009 1,400 87,399 70,000 1,500 2,000 2,000 0 $740,936


302 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63

FINAL INFORMATION 2012 Actual

2013 2012 Approved

2013 Approved

2014 Proposed $67,038 66,638 67,468 68,038 67,458 56,498 59,186 16,228 $468,552 $1,209,488

District Office Expense Albion Heartland Grand Rapids Grand Traverse Kalamazoo Lansing District Office Rentals Misc. Exp/Office Equipment Total District Office Expense Total District Superintendents Fund

$62,510 64,982 60,712 61,493 61,270 46,090 59,950

62,769

$417,007 $1,113,918

$446,033 $1,155,346

$64,346 63,946 64,776 65,346 64,766 66,306 64,049 10,228 $463,763 $1,196,033

2. Episcopal Fund 3. Equitable Compensation Fund 4. Retiree Health Care 5. Ministerial Pension & Insurance Reserve 6. Bd. Of Ordained Min/Min Enhancement 7. Clergy Advocacy 8. Moving Expense Fund 9. Clergy Transition Fund 10. Abuse Prevention Team 11. Contingency Fund Total Connectional Ministry Funds

$272,890 176,344 46,443 4,700 52,037 0 179,311 0 17 0 $1,845,660

$272,890 180,000 50,000 5,000 65,000 2,500 165,000 0 500 0 $1,896,236

$248,299 180,000 50,000 5,000 57,500 2,500 165,000 0 500 5,000 $1,909,832

$248,299 200,000 50,000 5,000 57,500 2,500 180,000 0 500 5,000 $1,958,287

$23,528 102,319 $125,847 13,667

$23,528 102,319 $125,847 25,000

$22,995 103,392 $126,387 16,000

$22,995 103,392 $126,387 16,000

$38,494 96,543 800 3,324 $139,161

$44,000 88,000 800 3,500 $136,300

$48,232 124,844 800 3,500 $177,376

$37,751 110,833 800 3,500 $152,884

$9,511 162,418 30,621 12,194 0 0 6,398 42,222 0

$15,000 160,000 12,000 30,000 500 0 6,000 30,000 0

$15,000 163,200 5,000 32,000 500 0 6,000 42,000 0

$15,000 170,000 5,000 16,200 500 0 7,000 43,000 0

$227,400 19,184 1,445 43,046 $291,075 128 3,511 $558,078

$230,800 19,000 1,200 45,000 $296,000 500 4,500 $554,500

$245,800 22,000 1,200 40,000 $309,000 500 2,500 $575,700

$261,000 22,000 1,200 42,000 $326,200 500 4,000 $587,400

B. Administrative Funds 1. General Church Apportionments Interdenominational Cooperation General Administration Total General Apportionments 2. Jurisdictional Conference 3. Michigan Area Administration Area Expense Fund Area Assistant To Bishop’s Office Area Episcopal Committee Area Parsonage Committee Total Area Administration 4. Conference Administration Commission on Archives and History Conference Properties Program Committee Secretary Expenses Statistician Expenses Victim’s Fund Legal Contingencies-Conf Chancellor At Large Lay Members Expense U.M. Foundation of WMC Council on Finance & Administration Treasurer’s Office Auditing Expense CFA Meeting Expenses Administrative Services Total CF&A Conference Committees Nomination & Leadership Development Total Conference Administration


2013 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65

FINAL INFORMATION

303

2012 Actual 5. Administration Contingency Fund 6. Conference Budget Reserve 7. Camps Deficit Reduction Total Administrative Funds C.

D. E. F. G.

2012 Approved

500 20,000

0 20,000

$857,253

2013 Approved

2014 Proposed

$861,647

5,000 33,112 20,000 $953,575

5,000 40,000 20,000 $947,671

$895,886

$895,886

$856,829

$856,829

0

500 5,000 500 175,000 5,000 3,000 5,000 274,500 90,000 299,500 85,000 606,000 3,000 1,000 5,000 1,000 1,500 5,000 2,000 1,000 10,000 8,500 0 10,000 $1,597,000

500 500 500 175,000 500 500 5,000 260,000 90,000 308,000 100,000 618,000 3,000 1,000 500 500 500 500 500 500 35,000 12,000 25,000 7,500 $1,645,000

World Service & Conference Benevolences 1. World Service 2. Conference Benevolences Programs Commission on Christian Unity Commission on Religion & Race COSROW Board of Christian Camping Board of Church & Society Board of Discipleship Conference Council on Youth Ministries Board of Global Ministries Racial/Ethnic Local Church Higher Education & Campus Ministry Communications Commission Connectional Ministries Staff Board of Lay Ministries Conference Personnel Committee Board of Evangelism United Methodist Men Hunger Committee Prison Ministry Indian Workers Conference Disability Concerns Committee Congre Transformation (Vital Church Initiative) Hispanic/Latino Committee Pooled Ministry Fund CLT Contingency Total Conference Benevolences

168,172 2,107 1,906 4,099 277,024 90,606 304,062 81,952 556,324 1,237 1,317 1,086 425 216 2,596 1,315 362 7,503 2,383 0 0 $1,506,994

500 5,000 500 162,000 5,000 5,000 5,000 305,000 100,000 305,000 60,000 565,000 3,000 1,000 5,000 1,000 1,500 5,000 2,000 1,000 7,500 0 0 0 $1,545,000

WORLD SVC & CONF BENEVOLENCE

$2,402,880

$2,440,886

$2,453,829

$2,501,829

$198,296 297,238 118,555 26,533

$330,400 297,238 118,555 26,533

$330,400 294,446 117,446 26,282

$330,400 294,163 117,333 26,257

$5,746,415 $13,268

$5,971,495 $25,359

$6,085,389 $0 $113,894 1.91%

$6,175,940 $602 $90,551 1.49%

New Church Development Ministerial Education Fund Black Colleges Fund Africa University Fund TOTAL CONFERENCE BUDGET Excess Revenue Over Expenditure Budget Increase/(Decrease) vs. Last Year Percent Increase/(Decrease) vs. Last Year

2,302 0

West Michigan Conference Council on Finance and Administration, Susan Cobb, President / Pros Tumonong, Treasurer


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CORRECTIONS

2 The corrections which are to be made to the 2014 Proposed Conference Budget in light of the updated General 3 Church apportionment amounts, and the Final Table III income data that was received after the budget had been 4 prepared, are as follows: 5 6 7 8 9

Page 301: 1. Line 27 change to $55,018,096 2. Line 31 change to $6,126,815 3. Line 32 change to $47,866 4. Line 33 change to $6,174,681

10 11 12 13 14 15

Page 302: 5. Line 16 change to $251,363 6. Line 27 change to $1,961,351 7. Line 31 change to $23,102 8. Line 32 change to $103,887 9. Line 33 change to $126,989

16 17 18 19 20 21 22 23 24 25 26

Page 303: 10. Line 9 change to $948,273 11. Line 12 change to $860,836 12. Line 48 change to $2,505,836 13. Line 52 change to $295,538 14. Line 53 change to $117,882 15. Line 54 change to $26,380 16. Line 56 change to $6,185,660 17. Line 58 change to ($10,979) 18. Line 59 change to $100,271 19. Line 60 change to 1.65%

27 Any adjustments the Annual Conference chooses to propose to the budget will be provided in the final CFA 28 report given on Saturday June 1, 2013.

West Michigan Conference Council on Finance and Administration, Susan Cobb, President / Pros Tumonong, Treasurer

29 30

31

RESPONSE PETITIONS

32

ITEM #8-R

33 SUBJECT: 34

Response to Item #8, p. 205, Book B, Welcoming All Persons Into Local Church Community: AMENDMENT.

35 MOTION:

I wish to amend Item #8 by addition (in highlighted gray italics) with the following sentence:

36 37 38 39 40 41 42 43 44 RATIONALE: 45 46 47 48 49

The West Michigan Conference encourages all congregations to welcome into their congregational community gay, lesbian, bisexual and transgendered individuals and couples, welcoming them into full participation. We encourage our pastors and our churches to let it be known that full participation does not include certification as candidates, ordination as ministers or appointment to serve in The United Methodist Church. We encourage pastors to provide pastoral care to all individuals and couples, regardless of their sexual orientation. We encourage our churches to make this openness known in as many ways as possible. In the spirit of openness it seems reasonable to clarify to the GLBT community what is meant by full participation. The 2012 United Methodist Book of Discipline Âś304.3 is clear that full participation does not include the ministry of the licensed or the ordained as the practice of homosexuality is incompatible with Christian teaching. Ken Bremer, clergy member / pastor, Pilgrim UMC of the West Michigan Annual Conference


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ITEM #9-R1

2 SUBJECT:

Response to Item #9, p. 205, Book B, Cooperative Ministry Policy: SUBSTITUTION.

3 MOTION: 4 5 6 7

Substitution for Item #9: The 1993 West Michigan Conference Policy on Cooperative Ministry shall be replaced by the following:

Cooperative Ministry Policy West Michigan Conference of The United Methodist Church

8 9 10 11 12

The West Michigan Conference of The United Methodist Church affirms the value of all congregations, large and small, and acknowledges that connectionalism is central to our United Methodist identity. Therefore, the West Michigan Conference supports and encourages cooperative ministry as a way of doing ministry that is at the heart of what it means to be United Methodist. Cooperative ministry allows individual churches to share their strengths and accomplish things they could not do on their own.

13 14 15 16

Cooperative ministry exists in many forms, including, but not limited to, those identified in Âś206 of the 2012 United Methodist Book of Discipline (BOD). While formal cooperative ministry agreements may require approval by district superintendents, this policy is permissive rather than restrictive. Clergy and lay persons are empowered to initiate conversations and to implement cooperative ministry activities.

17 18 19 20 21 22 23 24 25 26

A Cooperative Ministry Committee (CMC) shall be established to assist the conference, cabinet, and the district superintendents in fulfilling the BOD requirements and the intent of this policy. The CMC shall report to the Conference Leadership Team. The CMC shall consist of 5 to 9 members and a cabinet representative. At least one half the CMC shall be members or pastors of a church which is: part of a cooperative parish; on a multi-point charge; or a part-time appointment. The Organizational Principles of the West Michigan Plan of Organization shall also be followed in membership selection. The CMC will develop tools, guidance and other training materials; recommend strategies to appropriate conference boards and agencies; and work in concert with the conference, cabinet, and district superintendents to integrate cooperative ministry with other initiatives and priorities. The CMC intends to make many of these resources available online.

27 28 29 30 31

The CMC shall meet throughout the year to achieve these goals, with a budget of $1,000.00 for 2014. The Director of Connectional Ministries, in consultation with the Conference Secretary and the Chair of the Rules of Order Committee, shall be empowered to make the necessary editorial changes to the Conference Plan of Organization to accommodate the inclusion of this committee and its structure as defined above and be printed in the 2013 Conference Journal.

32 RATIONALE: 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55

Cooperative ministry can be as simple as a few churches joining together to offer a local food pantry or community Good Friday worship services. It can be as complex as two or more local churches entering into a covenant, creating a ministry team, or combining committees to carry out the mission of the church. By its nature such ministry needs to be flexible and contextual. Paragraph 206 of the BOD outlines the variety of forms cooperative ministry can take and the various roles and responsibilities of local churches, annual conferences, and cabinets. The purpose of an annual conference policy is to create support and resources for cooperative ministry within the conference. A small committee would keep resources current and provide support to local churches, clergy, and district superintendents who wish to explore or further develop this vital ministry. As the task force studied the 1993 West Michigan Conference Policy on Cooperative Ministry, we determined that there was never full implementation of the policy. However, this did not block cooperative ministries from developing throughout the West Michigan Conference. We believe that this simplified policy, along with the increased development of online resources, will best facilitate this vital ministry model. Task Force Members: Representative from Equitable Compensation: Nancy Bitterling Representative from the Board of Ordained Ministry: Jodie R. Flessner Clergy, Part-time, Multi-point charge: Bryce E. Feighner Laity, Part-time, Multi-point charge: Betty Kusterer At Large: Mark Baker, laity; Lynn Grimes, clergy Cabinet Representatives: Tamara Williams and David Hills Jodie R. Flessner, Chair, Cooperative Ministries Task Force of the West Michigan Annual Conference


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ITEM #9-R2

2 SUBJECT:

Response to Item #9, p. 205, Book B, Cooperative Ministry Policy: AMENDMENT.

3 MOTION:

Following the end of the Cooperative Ministry Policy petition add the following: “Each district superintendent shall provide at least one cooperative ministry training event on their district during the year.”

4 5

6 RATIONALE: One of the driving forces for the petition that created the task force which presented the 7 Cooperative Ministry Policy petition is the need for training. 8 9 10 11 12 13

The Book of Discipline states in ¶206.5, “Bishops, district superintendents, conference staff, and other leaders shall become familiar through training with the benefits of cooperative ministries. They shall provide leadership and training opportunities for pastors and local church leaders as to the value of cooperative ministries in moving toward excellence in nurture, outreach, and witness ministries. They are to explore and develop meaningful ministries to persons in congregations, communities, and the global community.”

14 15 16

Don Buege, clergy member / pastor, Leslie/Felt Plains UMCs of the West Michigan Annual Conference

ITEM #10-R

17 SUBJECT:

Response to Item #10, p. 206, Book B, Minimum Salary Support for 2014: SUBSTITUTION.

18 MOTION: 19

The Commission on Equitable Compensation recommends the following Minimum Salary Schedule be adopted for 2014.

20 21 22 23 24

In addition, the commission asks that churches budget a mandatory minimum of $1,500 for professional expenses and continuing education, exclusive of mileage reimbursements, for each full time clergy person under appointment. In cases of less than full time appointment, it is recommended that the budgeted amount be prorated in accordance with the appointment (i.e., ½ Time = $750, etc.)

25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 YOS

2014 Minimum Salary Schedule Full-Time Local Pastor Associate Member 2013 2014 2013 2014 33,203 33,767 * * 33,536 34,106 * * 33,868 34,444 * * 34,200 34,781 * * 34,533 35,120 36,090 36,704 34,865 35,458 36,448 37,068 35,197 35,795 36,807 37,433 35,530 36,134 37,170 37,802 35,863 36,473 37,536 38,174 36,195 36,810 38,760 39,419 362 368 388 394

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 YOS

Provisional Member 2013 2014 37,052 37,682 37,422 38,058 37,793 38,435 38,163 38,812 38,532 39,187 38,903 39,564 39,273 39,941 39,644 40,318 40,014 40,694 40,384 41,071 404 411

Full Member 2013 2014 ** ** ** ** 39,536 40,208 39,939 40,618 40,339 41,025 40,741 41,434 41,097 41,796 41,537 42,243 41,938 42,651 42,338 43,058 423 431

$200 shall be added to the Minimum for a 2-Point Charge $350 shall be added to the Minimum for a 3-Point Charge


2013

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In accordance with ¶625.3 of the 2012 Book of Discipline, the Minimum Salary Schedule reflects the mandatory minimum cash salary which pastors shall be paid based on their status and years of service. While not mandatory, local congregations are strongly encouraged to give consideration to paying pastors with more than 10 years of service an additional 1% of the tenth year minimum for each additional year of service they have completed. As examples: A Full Member with 15 years of service must be paid a minimum of $43,058, but the congregation is encouraged to consider paying an additional $2,155 (5 x $431), for a total of $45,213 based on 5 additional years service. A Local Pastor with 20 years of service must be paid a minimum $36,810, but the congregation is encouraged to consider paying an additional $3,680 (10 x $368), for a total of $40,490 based on 10 additional years service.

1 2 3 4 5 6 7 8 9 10 11

Counting Years of Service To Determine Minimum Compensation Pastors serving under appointment full or part time will have years of service counted equally for the purpose of moving through the salary schedule. Pastors serving more than six months under appointment in a year will be credited with a full year’s service for the purpose of moving through the salary schedule. Pastors serving six months or less under appointment in a year will remain in the year of the salary schedule they are in. When an additional full year of service is completed, pastors will move to the next year in the salary schedule. For salary schedule purposes, years of service are carried over equally from one category to another as clergy status changes. 21 RATIONALE: The proposed salary schedule for 2014 reflects a 1.7% increase to the 2013 minimum 22 compensation rates. This is slightly less than the increase in the CPI for the Midwestern US during 23 2012. 24 The minimum budget amount for Professional Expenses is requested in an attempt to balance 25 allocations from church to church, to help guide SPRCs and congregations in adequately equipping 26 clergy to meet the Disciplinary requirements for continuing education, and to adequately maintain 27 a professional library, journal subscriptions, office equipment (i.e., software, computers, cell 28 phones, etc.), and other expenses related to the conduct of ministry. 12 13 14 15 16 17 18 19 20

Nancy Patera, Chair, Commission on Equitable Compensation of the West Michigan Annual Conference

29 30 31

ITEM #11-R

32 SUBJECT: 33

Response to Item #11, p. 208, Book B, Guidelines for Equitable Compensation: AMENDMENT.

34 MOTION: 35

Following the line “7. Congregations receiving Equitable Compensation shall pay Ministry Shares in full.” insert a new number 8 which would read as follows:

36 37 38 39 40

“8. If a congregation develops a pattern of failing to pay Ministry Shares in full, the commission, the local church, or the pastor of the church may request that the bishop and cabinet review the continued viability of the current appointment and/or parish alignment, using the “Process for Assessment of Local Church Potential” as outlined in ¶213 of the 2012 Book of Discipline.”

The remaining paragraphs of the Guidelines for Equitable Compensation Support shall be renumbered. 43 RATIONALE: Previous policies contained references to ¶213 of the Book of Discipline. 41 42 44 45 46 47 48 49

Currently, many churches are struggling under such extreme financial effort to pay for pastoral support that very little resources are left to address outreach ministry. Church consultants predict a “death tsunami” or a dramatic increase in the death rate which could financially devastate many churches, forcing many churches to close. It would be wiser to recognize this problem and deal with it before churches pass the point of no return. The study task force listed in ¶213 provides a resource that could help churches redefine the way they do ministry.

50 51

Don Buege, clergy member / pastor, Leslie/Felt Plains UMCs of the West Michigan Annual Conference


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2013

ITEM #15-R

2 SUBJECT: 3

Response to Item #15, p. 210, Book B, Rule 1.D – Changes in the Rules of Order: SUBSTITUTION.

4 MOTION: 5

I move to amend Item #15 [2012 Conference Journal, page 252] in its entirety by substitution as follows:

6 D. CHANGES IN THE RULES OF ORDER: 7 1. These Rules of Order may be amended or changed by an affirmative vote of 2/3 of the members of the 8 Conference present and voting. 9 10 11 12 13 14 15 16

a. All proposals for petitions requesting changes in the Rules of Order shall not be referred to Legislative Committees for consideration, but referred directly to the Committee on Rules of Order for its recommendation and report at the opening session of Annual Conference recommending either concurrence or non-concurrence with the petition. The Committee’s recommendation shall be advisory only. Each petition shall then be presented for action. If he/she elects, the petitioner shall have the opportunity to present and speak to the petition before discussion and debate as provided in Rule 12G. Any changes, when voted by the Annual Conference, are effective immediately.

17 18 19 20 21 22

b. When the proposed change is referred to the Committee on Rules of Order for its recommendation. (When the Conference is in session the Committee on Rules of Order shall report its recommendation to the Conference within twenty-four hours), and If the Committee recommends non-concurrence with a petition to amend or change the Rules of Order, the petitioner shall be notified as soon as possible in writing of this fact and the rationale for the non-concurrence recommendation.

23 24 25 26

c. When 2/3 of the members of the Conference present and voting, vote in favor of the amendment or change. When the Conference is in session any proposed changes or amendments to the Rules of Order shall first be referred to the Committee and it shall report its recommendation to the Conference within twenty-four hours.

27 28

d. All changes to the Rules of Order shall conform to The Book of Discipline. Any changes, when approved by the Annual Conference, shall be effective immediately.

29 NOTE: 30

Deletions to the current text of Rule 1-D appear as strikethroughs. Additions to the current text of Rule 1-D appear as highlighted gray italics.

31 As amended Rule 1-D would read as follows: 32 D. CHANGES IN THE RULES OF ORDER: 33 1. These Rules of Order may be amended or changed by an affirmative vote of 2/3 of the members of 34 the Conference present and voting. 35 a. All petitions requesting changes in the Rules of Order shall be referred to the Committee on Rules 36 of Order for its report at the opening session of Annual Conference recommending either 37 concurrence or non-concurrence with the petition. The Committee’s recommendation shall be 38 advisory only. Each petition shall then be presented for action. If he/she elects, the petitioner shall 39 have the opportunity to present and speak to the petition before discussion and debate as 40 provided in Rule 12G. 41 b. If the Committee recommends non-concurrence with a petition to amend or change the Rules of 42 Order, the petitioner shall be notified as soon as possible in writing of this fact and the rationale 43 for the non-concurrence recommendation. 44 c. When the Conference is in session any proposed changes or amendments to the Rules of Order 45 shall first be referred to the Committee and it shall report its recommendation to the Conference 46 within twenty-four hours. 47 d. All changes to the Rules of Order shall conform to The Book of Discipline. Any changes, when 48 approved by the Annual Conference, shall be effective immediately. 49 RATIONALE: 50 51 52 53 54

In the past there has been uncertainty and sometimes the inability of persons presenting petitions for changes to the Rules of Order the opportunity to speak to his or her petition without first having to make a separate motion and receive approval by annual conference action. That past practice is not consistent with current Rule 12G, which allows any petitioner (including those asking for changes in the Rules of Order) the opportunity to present and speak to his or her petition before discussion, debate and action by the annual conference.


2013

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1 2 3 4 5

This response petition to amend Rule 1-D clarifies and confirms the intent of current Rule 12G that petitions for changes to the Rules of Order are to be treated in the same manner as all other petitions and allow a petitioner asking for changes in the Rules of Order the same privilege provided in Rule 12G to all other petitioners to present and speak to his or her petition before discussion, debate and action by the annual conference.

6 7

This proposal also rearranges other provisions of current Rule 1-D without changing their substance but rather simply making Rule 1-D more consistent editorially.

8 9 10

The proposed amendments to Rule 1-D in Item 15 should not be approved because, as stated above, the opportunity to speak to a petition to change the Rules of Order is already assured in Rule 12G. This response petition should be approved as a substitute for Item 15. David Lundquist, Conference Lay Equalization Member of the West Michigan Annual Conference

11 12 13

ITEM #19-R

14 SUBJECT: 15

Response to Item #19, p. 213, Book B, “Plan of Organization”: Board of Christian Camping: SUBSTITUTION.

16 MOTION:

Substitute the following for Item #19.

17 18

Amend the “Plan of Organization,” under the description of the Board of Christian Camping [2012 Conference Journal, page 231 and 247] as follows:

19 20

ƒ Amend III.B.4.d.1.a. by substituting the following (additional changes appear in highlighted gray italics):

21 22 23 24 25 26 27 28 29 30 31 32 33

a. Board of Christian Camping 1) Accountability: a) The board shall be accountable to the Conference Leadership Team in matters of program and budget and shall annually le a written report with the Annual Conference. b) The executive director reports to the Board of Christian Camping, which holds the executive director responsible for operating within the boundaries of board policy, and for the achievement of measurable goals. The executive director may be a Conference Program Staff person assigned to the role. c) Each site director reports directly to the executive director. d) Each site has a site committee that assists the site director. e) All sites use the Conference Treasurer’s ofce to manage payments received and due.

34

2) Purpose: We are outdoor ministries, making disciples of Jesus Christ.

35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51

3) Membership: The board will provide a proposed slate of nominees in consultation with and to the Conference Nominating Committee for approval and for inclusion in the conference nominations report. Term limits and renewals shall be in accord with The Discipline of The United Methodist Church and the Rules of Order of the West Michigan Conference. Membership of the board is as follows: a) a chair; b) a strategic planning coordinator; c) a fiscal officer, who provides leadership for the board in financial goal-setting and evaluation, including projections and budget setting, accounting policy development, and who assists in communicating board financial processes and goals to staff; d) a development coordinator, who organizes and manages fundraising projects; e) a development director, who provides leadership, training and guidance in capital fund development for the many needs of the sites and their programs; f) a recruitment training coordinator, who provides leadership for promotion training for site committees, site promotion task forces, district camping promoters, local church camping ministry boosters, and volunteer deans;


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1 2 3 4 5 6 7

g) a properties coordinator, who provides leadership in the management of properties, and who works with the directors and the executive director to identify needs and objectives for property maintenance and improvement; h) a vice-chair, who will be designated from the above members (b-i) i) a representative of the Appointive Cabinet; j) at least one youth member; k) other members as needed.

8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

4) Organization: The organizational goal of the board is to approximate a governance model by 2017. 5) Meetings: The board meets at least four times annually. 6) Responsibilities: a) Of the camping ministry 1. Growth of the ministry. Any site should not fail to grow in ministry in at least 4 of any 5 years. 2. Net revenue maintenance. Any site should not fail to produce a net revenue of not less than 3% in at least 4 of any 5 years. 3. Policy. All camping ministry components shall comply with conference policies and State regulations. Further, the BCC shall provide policies under which all camping programs will be operated and all sites owned by the West Michigan Conference will be maintained and utilized. The BCC is a program agency of the conference, directly accountable to the Conference Leadership Team (CLT). 4. Promote awareness of camping, and registration for events, throughout the conference, in individual churches, and beyond to the public at large. 5. Ensure that leaders, servant workers, funding, training, and vision are available for the success of the whole camping ministry.

27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48

b) Of the Board 1. Communicate with the executive director, including receiving reports and input, and giving directives in terms of both policy and ad hoc decisions; a significant tool in this communication is the BCC Handbook, which is continually edited and updated. 2. Communicate with other conference leadership on behalf of camping ministries, including CFA, CLT, Trustees, Communications, Treasurer, and Cabinet; 3. Design an annual ministry plan, which reflects a four or five year ministry plan, and which includes goals for each site with regard to programming balance, attendance, revenue, and budget; and present this plan annually to a gathering of the representatives of site committees, district promoters, the executive director, and site directors in time for each part of the plan to be implemented. Components of the annual ministry plan are: a) a broad outline of programming goals b) a specific outline of major maintenance and facility improvement tasks for each site, as part of an ongoing facilities plan; c) an annual budget for both revenue and expenses, both operating and capital. 4. At least annually, host a gathering to include all site committee members, district coordinators, and site directors, for the purpose of gathering input and sharing ministry objectives.

49 50

Â&#x192; Amend III.B.4.f.7.g [2012 Conference Journal, page 247] by adding a new numeral 5. as follows:

51 52 53 54

5. There shall be the following exception in (1) above: For the nominations of members of the Board of Christian Camping (BCC), the BCC will consult with the Conference Nominating Committee as the BCC develops a slate of officers for approval and inclusion in the conference nominations report.


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1 RATIONALE: The policy of the Board of Christian Camping is constantly under revision. 2 The original motion did not properly refer to the Plan of Organization formatting. Also, there 3 were three additional changes. 4 1. (in reference to point a.2) When the first motion was submitted, the board had already 5 decided to finish editing our mission statement at the February meeting, which was after the 6 deadline for motion submission. The new mission statement (Purpose) is the result of the 7 editing process. 8 2. (in reference to point a.3) The board hopes that these words will do a better job of 9 expressing the constructive relationship we hope we will continue to have with the 10 Conference Nominating Committee. 11 3. (in reference to point a.3.j) Recognizing that youth members often have difficulties with 12 transportation and conflicting commitments, yet affirming that we consistently want to 13 include the perspectives of youth in our work, we want to allow there to be more than one 14 youth member, each able to vote. 15 West Michigan Conference Board of Christian Camping, 16 Jeremy Williams, Chair 17 ITEM #25-R 18 SUBJECT: 19

Response to CLT report in Volume 1, 2013 Conference Journal, page 3: Change to “Plan of Organization” – Conference Council on Youth Ministries (CCYM).

20 MOTION: 21 22 23 24 25

We move that the “Plan of Organization” be amended to include the Conference Council on Youth Ministries (CCYM) as a council accountable to the Conference Leadership Team (CLT). The Director of Connectional Ministries, in consultation with the Conference Secretary and the chair of the Rules of Order Committee, shall be empowered to make the necessary editorial changes to the conference “Plan of Organization” to accommodate the inclusion of this committee and its structure as defined by the CCYM.

26 RATIONALE: 27 28 29 30 31 32 33 34 35 36 37

Our “Rules of Order” allow for petitions in response to reports in Volume 1 of the Conference Journal. The CCYM is currently accountable to the Board of Discipleship (BOD). One effect this has is to remove the CCYM from any visible status in the “Plan of Organization” and leaves them one layer removed from the encouragement and oversight of the CLT. One interim action the CLT has taken to help alleviate this “invisibility” is to provide the CCYM with its own line item in the conference budget, in place of inclusion in the Board of Discipleship budget. There is no mention made of the CCYM in the BOD report nor is there a report by the CCYM in Volume 1. The report of the CLT points to the area of youth ministry as an overall weakness in the conference ministry plan. This proposed direct accountability to the CLT may help us all take steps to improve this ministry area. Benton Heisler, Director of Connectional Ministries; Madi Stagner, CCYM member; Anne Soles, Lay Leader; Joy Mills, Conference Youth Coordinator; Naomi García, Ministry Consultant

38

CORPORATE SESSION

39

ITEM #CS-I

40 SUBJECT: 41 MOTION: 42 43 44 45 46 47 48 49 50 51 52 53

Discontinuation of Plainfield United Methodist Church. The following motion is presented for approval by the West Michigan Annual Conference Corporate Session regarding the discontinuation of Plainfield United Methodist Church in the Grand Rapids District. In accordance with ¶2548.2a, the West Michigan Conference Cabinet moves that the West Michigan Annual Conference declares the Plainfield United Methodist Church discontinued, effective June 30, 2013. The Plainfield United Methodist Church building is located at 214 Spencer Street NE, Grand Rapids, Michigan 49505. The Plainfield congregation voted at a Church Conference on February 10, 2013 (attended by 12 members) to discontinue as a worshipping community and to give their assets to the West Michigan New Church Committee for the purpose of a “restart” ministry in the Creston neighborhood of Grand Rapids. The building located at 214 Spencer Street NE, Grand Rapids, Michigan 49505, will be held by the West Michigan Conference Trustees until such time as the West Michigan Conference


312

3 4 5 6 7 8 RATIONALE: 9 10 11

The Plainfield congregation, recognizing themselves unable to effectively reach the neighborhood in which their building is located, took the bold move to vote to discontinue as a congregation in order to give birth to a new “restart” of ministry in the Creston neighborhood under the guidance and direction of the New Church Committee. Rev. William Haggard, Superintendent of Record, Grand Rapids District of the West Michigan Annual Conference

ITEM #CS-II

15 SUBJECT: 16 MOTION: 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47

2013

New Church Committee is ready to begin the “restart.” Maintenance and care for the building will be the responsibility of the New Church Committee. The bishop and cabinet approved the discontinuation action on April 15, 2013. The Grand Rapids District Board of Church Location and Building approved the discontinuation action on May 1, 2013. The final worship service as a United Methodist congregation will be held on Sunday, June 9, 2013.

1 2

12 13 14

FINAL INFORMATION

Discontinuation of East Lansing Chapel Hill United Methodist Church. In accordance with ¶2548.2a, the West Michigan Conference Cabinet moves that West Michigan Annual Conference declare the East Lansing Chapel Hill United Methodist Church (located at 7501 Coleman Road, East Lansing, MI 48823) discontinued effective June 28, 2012. Chapel Hill United Methodist Church was founded in 1879 as the South Bath Methodist Episcopal Church. Congregation members faithfully followed God’s call to make disciples, grow in faith, and reach out to their community in the Haslett area for over one hundred years. Due to the aging of its membership and the declining size of the congregation, members felt they could no longer be effective witnesses to Christ in their present configuration. After prayerful conversation and deliberation, the members decided that the most faithful action would be to distribute their resources – both human and financial – to other vital ministries. On March 8, 2012, the Lansing District Board of Building and Location reviewed the property and the potential sale. They unanimously concurred with the decision of the congregation to discontinue and to sell the property. The Chapel Hill membership voted at a Church Conference on May 21, 2012, to disband the congregation, sell the buildings, and distribute to ministries and local charities that were meaningful to the members. The buildings were sold in 2013 and the monies distributed to the New Church Establishment and Development Committee, and the Board of Ordained Ministry to establish a scholarship fund for those studying for the ministry in seminaries or through course of study, the Haslett Schools Enrichment Foundation for Ralya Elementary School, the Haslett Food Bank, the Open Door Ministry in Lansing, the Vital Church Initiative of the Lansing District, and UMCOR. The final worship service was held on June 28, 2012. The church property was sold on February 1, 2013 (church and out lot). The parsonage was sold on March 18, 2013. Therefore, after 133 years of faithful worship and service to the Lord, the West Michigan Annual Conference is asked to discontinue the East Lansing Chapel Hill United Methodist Church. Rev. Dr. Robert Hundley, Lansing District Superintendent of the West Michigan Annual Conference

ITEM #CS-III

48 SUBJECT: 49 50 MOTION: 51 52 53 54

Area Office. [Motion for both Corporate Sessions at the Detroit and West Michigan Annual Conferences.] To authorize the Trustees of the Detroit and West Michigan Annual Conferences to locate and jointly purchase property and structure for a Michigan Area Ministry Center which will house the Michigan Area Episcopal offices and other ministry offices, as well as space to enhance ministry in the Michigan Area; and, further, to borrow a sum not to exceed $825,000 from the Michigan Area Loan Fund for a period not to exceed 15 years; and, further, to


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authorize the trustees of both conferences to form the appropriate legal entity to carry out this transaction and perform other acts allowed by law and authorized by the trustees.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

RATIONALE:

18 19 20 21 22 23 24 25

Additional information offered for consideration: We have located a building on the north of Lansing which is ideal for our purposes and is featured in the pre-conference information about this proposed action. However, we have not included the location in the motion because we want to be sure that this space will allow for future expansion or growth if the space is needed; information we do not have at this time. If the featured property is not an option going forward, the language of this motion will allow the trustees to move on to other property in the Greater Lansing area. Board of Trustees of West Michigan Annual Conference Board of Trustees of Detroit Annual Conference

26

Report and Recommendations of the Rules of Order Committee

27 28

Under Rules 1.C.3(b) and 1.D.1(a) regarding 2013 Petitions for Changes in the Plan of Organization and Rules of Order

ƒ The lease for the current episcopal office space will end in July of 2014; and ƒ the 3,500 sq. ft. of space is already insufficient for area needs; and ƒ both conferences will need to take action this year if replacement property is to be ready by the end of the current lease. ƒ The Lansing area is ideally located for these facilities as it is located in an area that is within 100 miles of 80% of Michigan’s population; and ƒ the bishop and the area offices are intended to serve the Michigan area equally. ƒ At the current rent expense the two conferences have invested more than $900,000 in the site over the last twelve years; and ƒ good stewardship of conference dollars would invite the trustees to invest in space that will serve the Michigan area well into the future with an equity benefit; and ƒ the trustees can purchase and furnish more than double the present leased space for an amount near the present rent expense. The $825,000 loan payments amortized over 15 years would have payments at the level of our current rent expense.

Rules Committee Recommendation Committee on Rules, Duties and Responsibilities: Concur Substitution Item 15 Page 210 Rule 1.D Changes in Rules of Order: Substitution Non-concur Item 15-R Page 308 Rule 1.D Amendment by Substitution for Item 15 Concur For consistency with the intent of Item 15R and the provisions of Rule 12G, we recommend the following amendment by substitution to Rule 22-C-2c: c. The Reference Committee may report petitions as non-concurrence. The Committee’s recommendation shall be advisory only. Each petition shall then be presented for action. If he/she elects, the petitioner shall have the opportunity to present and speak to the petition before discussion and debate as provided in Rule 12G. Said petitions will not be before the Annual Conference unless so requested by 10% of the Annual Conference. Item 16 Page 210 Rule 2 Conference Secretary: Amendment Concur Item 17 Page 211 Rule 8B&C Equalization of Lay and Clergy Members Concur Item 18 Page 213 Rule 10 Pre-Conference Reports Preparation: Amendment Concur Proposed Plan of Organization Changes: Item 9-R1 Page 305 Substitution for Item 9: West Michigan Conference Cooperative Concur Ministry Policy Item 19 Page 213 Plan of Organization: Board of Christian Camping Non-concur – Substitution/Amendment Item 19-R Page 309 Substitution for Item 19: Plan of Organization: Board of Concur Christian Camping Item 25-R Page 311 Change to the Plan of Organization CCYM Concur Judy Coffey, Chair, Rules of Order Committee

29 30 Proposed Rules of Order Changes: 31 Item 14 Page 210 Rule 1.C.3(c) 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54

2013 Response Petitions  

AC Response information

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