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INVITATION Dear Company Representatives, It’s a pleasure for us to invite you to “EPO 2014” which will be held in the Maritim Pine Beach Hotel in Antalya, Turkey between October 16 and 18, 2014. The topics for the scientific program have been selected carefully to attract your attention and increase the interdisciplinary information exchange. I hope that we will reach our aim together with your contribution. We would like to thank you in advance for your interest to our meeting and hope to see you in Antalya for the “EPO 2014”. EPO 2014 Head of Organizing Committee; Prof. Dr. Serap Alsancak ISPO Turkey

ISPO TURKEY

Serap Alsancak

Kamil Yazıcıoğlu

Kezban Bayramlar

Haydar Altınkaynak

Salih Angın

Mustafa Gültekin


ISPO EXECUTIVE BOARD 2013-2015 Bengt SĂśderberg President (Sweden/Thailand)

Jan H. B. Geertzen Immediate Past President (The Netherlands)

Rajiv Singh Hanspal President Elect (United Kingdom) Friedbert Kohler Secretary (Australia)

Nils-Odd Tønnevold Treasurer

Laura Burgess Member

(Norway)

(United Kingdom)

Takaaki Chin Member

Carson Harte Member

(Japan)

(United Kingdom/ South East Asia)

Rosie Jovane C. Member

Harmen van der Linde Member

(Panama/USA)

(The Netherlands)

Man-Sang Wong Member (Hong Kong)


GENERAL INFORMATION Congress Venue The congress venue of EPO 2014 is at Maritim Pine Beach Hotel – Belek - Antalya.

Language The official language of the congress is English. Speaker Centre Invited speakers, chairmen and oral abstract presenters must report to the Speaker Centre at least four hours prior to their presentation in order to check and deposit their presentation. Letter of Invitation Upon request, the Secretariat of the Congress will send a personal invitation to participants. This invitation is meant only to help visitors to raise travel funds or to obtain a visa, and is not a commitment on the part of the organizers to provide any financial support. Congress Badges all participants, accompanying persons and sponsors & exhibitors must wear the Congress identification badges. Entrance to meeting halls, poster and exhibition area will not be permitted to any person without badge. Certificate of Attendance Certificates of Attendance will be distributed from the registration desk on the last day of the congress. Registration and Information Registration and information desks will be open between 07:00 – 19.00 at the Maritim Pine Beach Hotel Convention Center will be take place on October 16, 2014 at 10:30


MAIN TOPICS Call for papers: Your contribution is requested Prosthetics Orthotics Foot and Shoe Robotic Technologies Rehabilitation Virtual Reality Biomedical Researches Rehabilitation Technologies (Seating and Wheelchairs) Open Topics (Developing Countries, Appreciate Technologies, Materials Researches and Measurement Techniques) Abstracts must be submitted online for review by 30 May, 2014. All abstracts will be assessed in a peer review procedure. Twenty selected abstracts will be published in POI.

IMPORTANT DATES DEADLINE FOR EARLY REGISTRATION & ACCOMMODATION: JUNE 15, 2014 DEADLINE FOR THE ABSTRACT SUBMISSION: MAY 30, 2014 ANNOUNCEMENT FOR THE ABSTRACT ACCEPTANCE: JUNE 10, 2014


REGISTRATION & ACCOMMODATION

Registration Types

Early Bird (until June 15, 2014)

Late (after June 15, 2014)

On-Site

ISPO/TPOBD/OPODER Member

250 EUR

275 EUR

300 EUR

Non- Member / PH Student

300 EUR

325 EUR

350 EUR

Student

150 EUR

175 EUR

200 EUR

Accompanying Spouse

100 EUR

125 EUR

150 EUR

Exhibition Visitor-Only

100 EUR

125 EUR

150 EUR

Following services are included to the congress registration;  Attendance to congress sessions, opening ceremony and welcome reception, lunch, coffee breaks and congress bag who has booked through the congress website the accommodation.  The congress venue offers additional prices for the services including the energy cost, cleaning services, security, and special service personal for the congress programme as rental fee to the room prices. For this reason, you will be supposed to pay an extra fee if you have NOT reserved a room via official congress web site or TOPKON Congress Services.  Accompanying Person Fee Includes: Opening Lecture and Ceremony, Welcome Reception  18% VAT shall be added to all the prices.  *ISPO\National and international Prosthetics and Orthotics members. Cancellation Policy for Registration Registration payments will be refunded as %50 of the payment if a written cancellation is received by Topkon Travel before April 11th, 2014. Please note that there will be no refund for cancellations received after April 11th, 2014. All participants will receive a final confirmation letter upon their registrations. Please keep your final confirmation letter with you in order to show during the registration if it will be asked. To receive a final confirmation please be sure that your proof of payment is received by Topkon Congress Services. The applications made via e-mail or only by bank receipt alone will not be confirmed and will be placed on a waiting list. To confirm your reservation both documents must be received.


Accommodation Maritime Pine Beach Hotel     

  

Before June 15, 2014

After June 15, 2014

Single

Double

Single

Double

375 €

450 €

425 €

500 €

Package and services as explained below; The room rates are in Euro (€), all inclusive accommodation basis for 3 nights as check-in October 15, 2014, check-out October 18, 2014. Non-smoking rooms are available No refunds will be made for no-shows. TOPKON Congress Services will not take the responsibilities for the reservations and/or purchased services which are made via other media rather than official web site of EPO 2014 or TOPKON Congress Services, in case of any changes in the venue or unexpected sudden crisis There will be free of entry fee, 60 €, only if the service is ordered via official web site of EPO 2014 or TOPKON Congress Services. The congress venue offers additional prices for the services including the energy cost, cleaning services, security, special service personal for the congress programme as rental fee to the room prices. For this reason, you will be supposed to pay an extra fee if you have NOT reserved a room via official congress web site or TOPKON Congress Services ( 60 € per day ) 8 % VAT shall be added to the accommodation prices. This fee includes all meals and coffee breaks which will be served during the conference and the usage of the facilities of Maritim Pine Beach Hotel. For transfers arranged for the congress via mass transport, a 40 € + VAT fee will be charged per person for a one-way transfer. Participants who will stay outside the congress venue Maritim Pine Beach Hotel will need to pay 60 Euro/per day as an entry fee to the hotel, due to hotel's type of service (All Inclusive). This fee includes the lunches and coffee breaks which will be served during the conference, the energy cost, cleaning services, security, special service personal as rental fee for the congress programme. The participants will be supposed to pay the entry fee if they ordered the services through other media rather than via official web site of EPO 2014 or TOPKON Congress Services.

Cancellation Policy for Accommodation Accommodation on payments will be refunded as %50 of the payment if a written cancellation is received by Topkon Travel before April 15th, 2014. *Please note that there will be no refund for cancellations received after April 15th, 2014.


WHY SPONSOR?

“ORDINARY PEOPLE DO NOT MAKE A DIFFERENCE, BUT THE DIFFERENT PEOPLE DO.”

SETH GODIN

BECOMING A SPONSOR OF ISPO –EPO 2014 ISPO's Mission

ISPO aims to improve the quality of life for persons who may benefit from prosthetic, orthotic, mobility and assistive devices by: • Ensuring quality care and education of professionals for the benefit of patients around the world; • Promoting research and evidence-based practice; • Facilitating innovative and appropriate technology development; • Promoting international collaboration and consensus building; • Fostering exchange, high-quality knowledge and networking. ISPO- EPO is now seeking for its Business Partners enabling them to strengthen and add value on their relationships with potential clients and partners and expand into new markets. Your companies will rapidly growing high-tech community. With anticipated attendance of 500 participants, Ispo- Epo 2014 will be a perfect opportunity for sponsors and sponsors & exhibitors, especially for networking purposes. Sponsorshıp result in an increase in value of your brand, stronger relationships and ROI (Return on Investment) which will lead to higher conversion rates and repeat sales and investment in development of new products of your company. The following sponsorship programme packages offer our partners a great range of benefits. Workshops will be the best way of commercial Achieve your goals with sponsorships! Make your difference…

WHY ATTEND ? Key Reasons to Attend • Learn from insightful discussion from the experts • Understand the full potential of new practices • Identify the potential of emerging markets of the sector • Network and explore business opportunities with global actors and key players • Develop your strategy in new high-tech market of Prosthetics, Orthotic, Robotic Technologies, Biomedical Researches, Technologies ‘Seating, Wheelchairs, Foot&Shoes’ • Re-define your corporate risk management according to the needs of the market • Learn about new techniques and opportunities in the sector


SPONSORSHIP ITEMS EXHIBITION AREA The exhibition will form an integral part of the congress. It will be located centrally and refreshment breaks will be held in the exhibition area to ensure a high level of attention from delegates. The exhibition will be open between October 16 - 18, 2014. The rental, assembly and dismantling of the structure will be at the sponsor’s account. Companies interested in renting modular stands or furnishing should contact the Organizing Secretariat. Space allocation will be made on “first come, first served basis”. A completed application form accompanied by advance payment should be sent to the Organizing Secretariat via email / fax to ensure reservation of a desired location. Upon receipt or the application form with payment, space will be confirmed and a proforma invoice for the balance due will be mailed. Space allocations will be made in the order of application and payment date. Exhibition space rental fee is given for space only and does not include “Basic modular booth construction” and equipment. 1 unit stand; 6sqm (3m x 2 m) 3.500.-EUR Minimum 1 unit stand = 6sqm

SUPPORT TO WELCOME COCKTAIL The Welcome Reception will be held at Convention Center on October 16, 2014. The sponsor will be able to position a banner, American services, in the reception area. Printed materials relevant to the dinner will also acknowledge the sponsor’s support…. Welcome Reception 8.000.-EUR (The sponsor will be given 1 unit of (6sqm) of booth space.) SUPPORT TO COFFEE BREAK During congresses, there will be coffee breaks throughout the conferences; two coffee breaks during the mornings and afternoon. One of the service stations can be located at the company booth. Acknowledgement as a sponsor in the final programme will be provided and sponsoring company will be able to position banners, American services during the breaks. Below mentioned price is given per day. Coffee Breaks / Daily 5.000.-EUR WORK SHOP -COMMERCIAL Workshops are placed within the framework of the scientific program. 1( one) hall will be allocated to firms for workshops and will promote the company's products here. The scientific committee approved the introduction of company materials and commercial equıpments. Approved sponsor will be able to take position an advertising

banner inside the hall where the workshop is held. Workshop topics and speakers are required for the approval of the Regulatory Board. Standard meeting room with standard technical equipment is included to the price. Simultaneous translation etc. is not included.

1 Workshop (1,5 Hour 40-50 pax hall)

2.000.-EUR

WORKSHOP – SCIENTIFIC Within the framework of the scientific program, the planned "Satellite Symposium" is required for the approval of the Congress Organizing Committee.Standard meeting room with standard technical equipment is included to the price.

Simultaneous translation etc. is not included. 1 Workshop (Prime time / Main hall)

10.000.-EUR


HOSPITALITY SUITE The Company will be given a room in the main building for free use to welcome its guests. Decoration of the subject room or caterings is not included. The location of the hospitality suites will be very close to the main meeting halls. The sponsor should decide for all the activities with Organizing Committee. 1 Hospitality Suite 7.500.-EUR SUPPORT FOR INVITED SPEAKERS Sponsorship of Speakers plays a major role in the Congress’ success. Sponsorship covers the speakers’ direct expenses like flight ticket, hotel accommodation and registration fee. Speakers will be notified of the name of their sponsoring company. For 1 national speaker 1.000. - EUR For 1 international speaker 1.500. - EUR (For 3 nights’ accommodation and travel expenses) DECORATION AND SIGNALISATION The logo of the company will be used on all of decoration and signalization material If

if necessary, this number will be increased. In this orientation, "EPO 2014" congress sponsorship routing ......... companies is provided by the statement "will take place in conjunction with the company and product logos.

Decoration and signalization

7.500.-EUR

DAILY CONGRESS PROGRAMME BOARD All the participants can see the scientific programme from the programme board. Sponsor company logo will be used on the programme board.And also will take place a thank you letter using by sponsor company name. Daily Congress Programme Board 2.500.-EUR WATER DISPENSERS Sponsoring companies are welcomed to sponsor 5 Water Dispensers located throughout the congress venue where participants will pick glasses of water. The prices do include the card board cups (glasses) having the sponsoring company image printed on. The water dispensers will have the corporate image of the sponsoring company. Water Dispensers 2.500.-EUR STAFF UNIFORM Sponsor company logo will be on back side of staff shirts. All the participants can see easily sponsor company’s logo at all congress area. Staff Uniform / For only one company 6.500.-EUR


COLUMN BRANDING 2 columns will be available for branding. Sponsor Company’s advertisement will be on the columns. For additional information about the size of the columns please contact organizing secretariat.

Column Branding / only 2 column

6.500.-EUR

MESSAGE AND ANNOUNCEMENT SYSTEM There will 10 plasma (42 inch) screens located at throughout the congress venue. Mentioned screens will be used for announcing messages to participants and also for announcing the daily programme. Sponsoring company image will appear on the screens during the whole period of the congresses Message and Announcement Systems 4.500.-EUR INTERACTIVE CD During the congress all session will be recorded. The interactive CD will be posted to all participants. (400 pax.) Interactive CD 5.000.-EUR ABSTRACTS CD All the abstracts will be submitted via the official congress website. Accepted abstracts will be distributed in CD format from the sponsoring company booth (with vouchers distributed during registration from registration desks). (400 pax.) Abstracts Cd 5.000.-EUR POSTING Mailing sponsoring company's name and logo will take place, all of the announcements as the label on the envelope when sending cargo (labels provided by the company). Also provided by the company which will be designed to exceed the size of A5 and at most 6-leaf brochures shipping envelopes shall be placed as inserts along with the announcement. Posting Sponsorship 2.500.-EUR OFFICIAL WEB SITE All the information and news related to the “EPO 2014” will be announced through the official congress website www.ispo-epo2014.org Official Web site 5.000.-EUR INTERNET SERVICES An Internet cafe with 8 terminals accessing internet will be provided for the free use of delegates. A presentation of the company will be available on computers and banners of company will be put at in the internet café…Coffee break services will be provided. Internet Services 6.000.-EUR E-MAILING Logo and the advertisement of the company will be used on the design of the newsletter. The size of the advertisement has to be 145x145 pixels. And the mailing will be made to 1200 address. E-mailing 3.000.-EUR


1.ANNOUNCEMENT & FINAL PROGRAMME BOOK COVER PAGE SPONSORSHIP Companies will be prepared and sent the company's advertisement. These will be published as a full page advertisement at the announcement’s & final programme book’s back cover page. Film, color separation costs are included the price. Any of these transactions sent by the company shall not be reduced the prices.

Back Cover Page Advertisement ( A4 veya A5 )

6.000.-EUR

2.ANNOUNCEMENT & FINAL PROGRAM BOOK INSIDE PAGE SPONSORSHIP Companies will be prepared and sent the company's advertisement. These advertisement will be published at the announcements & final programme books inside pages where the Organizing committee deemed to appropriate the places. Film, color separation costs are included the price. Any of these transactions sent by the company shall not be reduced the prices

Inside Page Sponsorship ( A4 veya A5 )

5.000.-EUR

ABSTRACT BOOK SPONSORSHIP All accepted abstracts and conference program will include 400 units will be prepared as books, to be distributed from the company's stand during the congress sponsors will be delivered to the company. Companies will be able to give full-page ads in the back pages of the book.

Back Cover Page Advertisement ( A4 veya A5 )

8.500.-EUR

POCKET PROGRAMME SPONSORSHIP The scientific program will be published for the participants easy use.The company advertisement or thank you letter will be placed full-page on the back cover.

Pocket Programmme

3.500.-EUR

LANYARD & NAME BADGE SPONSHORSHIP Name Badges given to the participants during the registration process will be done with the approval of the Congress Organizing Committee. Company logo will be placed on the Lanyard& Name Badges.( 500 unit) To be noted that this name badges using by all participant during the hall

Lanyard & Name Badges

3,500.- EUR

CONGRESS BAG 1-All rights Purchases A total of 400 unit, as well as the name of the convention on the congress bag will include company name and the bag will only sponsor company will supply promotional materials such as notepads and pens will be placed

7.500.-EUR

2-Bags and Partial Sponsorship The sample bags will be presented to Congress Organizing Committee. Total 500 congress bags which was chosen from the Congress Organizing Committee production will be done by the company. The company that sponsors the bag will have its logo & congress logo printed on the outer flap of conference bags. Note pads and pens have to be provided by the company.

6.000.-EUR

3-Partial Sponsorship This sponsorship covers; company brochure (6-sheet is limited to) will be able to put inserts in to congress bags which will be given to all delegates along with other company brochure 1,000.-EUR


AIRPORT-HOTEL-AIRPORT TRANSFER Please contact with Organizing company for all the transfer arrangements.

VAT of 18% is not included.

BANKING DETAILS Account Name Bank Branch Code TL Account No Euro Account No Euro IBAN SWIFT Code

TOPKON TURİSTİK HİZ. YAT. İNŞ VE TİC. LTD.ŞTİ. Garanti Bankası 150 1299754 9088388 TR43 0006 2000 1500 0009 0883 88 TGBATRIS


ISPO-EPO 2014

SPONSORSHIP & EXHIBITION AREA BOOKING APPLICATION FORM Please select the activities in which you are interested and send the form to Topkon Congress Services

via e-mail epo2014@topkon.com or fax +90 216 330 90 05.

NAME/ADDRESS Last/Surname:

Address:

First Name:

City:

Job Title:

State/Country:

Company / Organization:

Zip/Postal Code:

Phone:

Fax:

Email:

EXHIBITION BOOTH AREA (STANDARD) 1 Unit Stand Area ( min 3mx2m) 6 sqm

3.500- € 

SPONSORSHIP ITEMS SUPPORT TO WELCOME COCKTAIL *The sponsor will be given 1 unit of (6sqm) of booth space

8.000 €

SUPPORT TO COFFEE BREAK

5.000 €

WORKSHOP Commercial Workshop(1,5 Hour 40-50 pax hall)

2.000 €

10.000 €

7.500 €

For 1 National Speaker

1.000 €

For 1 International Speaker

1.500 €

10.000 €

WATER DISPENSER

2.500 €

STAFF UNIFORM

6.500 €

Scientific Workshop(Prime time / Main hall) HOSPITALITY SUITE SUPPORT FOR INVITED SPEAKERS

MAIN HALL DECORATION AND SIGNALISATION


MESSAGE AND ANNOUNCEMENT SYSTEM

4.500 €

INTERACTIVE CD

5.000 €

ABSTRACTS CD

5.000 €

DAILY CONGRESS PROGRAMME BOARD

2.500 €

CONGRESS BAG

3.500 €

POSTING

2.500 €

OFFICIAL WEB SITE

5.000 €

INTERNET SERVICES

6.000 €

E-MAILING

3.000 €

1.ANNOUNCEMENT & FINAL PROGRAMME BOOK COVER PAGE SPONSORSHIP

6.000 €

2.ANNOUNCEMENT & FINAL PROGRAM BOOK INSIDE PAGE SPONSORSHIP

5.000 €

ABSTRACT BOOK SPONSORSHIP

8.500 €

POCKET PROGRAMME SPONSORSHIP

3.500 €

LANYARD & NAME BADGE SPONSHORSHIP

3.500 €

1-All rights Purchases

7.500 €

2-Bags and Partial Sponsorship

6.000 €

3-Partial Sponsorship

1.000 €

6.500 €

PRINTED MATERIALS

CONGRESS BAG

COLUMN BRANDING

Hereby I authorize that I’m in charge to confirm the selected services in the name of my company. Date:

Sign:


SPONSORSHIP & EXHIBITOR TERMS and CONDITIONS Sponsors and exhibitors are advised the sponsor or exhibitor enters into a binding agreement to participate in the event and to abide by the Topkon Congress to read the contents of these terms and conditions carefully before submitting a Booking Form. By submitting a signed form in writing or electronically, Services Terms and Conditions and any supplementary conditions or instructions provided. 1. Sponsors&Exhibitors and Products Manufacturers, producers and sellers of the products and services specified in the product groups of the event or their authorized representatives as well as organisations and publishers in the field are eligible to participate as sponsors & exhibitors. Only products approved by the Topkon Congress Services (here in after “the Organizer”) may be exhibited. The Organizer shall have the right to remove other items as well as items or services that may cause a threat or inconvenience to other sponsors & exhibitors or the public. 2. Reserving Exhibition Space A binding reservation is made by submitting an application form in writing or electronically to the Organizer. Upon approval of the application, the Organizer shall send confirmation to the exhibitor in writing or electronically. The Organizer reserves the right to reject exhibitor applications. The exhibitor shall not have the right to sublet or transfer a stand or part of a stand to another party without the Organizer’s written permission. 3. Location of Stands The Organizer shall determine the final location of stands, taking into consideration the effective use of hall space, event-specific branch grouping and, where possible, sponsors & exhibitors’ wishes. The Organizer shall have the right to increase or decrease the amount of reserved space by a maximum of 10% without consulting the exhibitor. 4. Payment Payment in full (including VAT) must be made within 30 days of receipt of the Organizer’s VAT invoice. Where 30 days from the date of the Organizers VAT invoice would equate to a date within four weeks of the date of the Event payment for the full amount of the booking will be due on the date falling four weeks in advance of such Event. In the event of an application not being accepted by the Organizers, any payments received will be returned to the Exhibitor. 5. Cancellation or Reduction of Stand Space If an Exhibitor cancels or reduces stand space after an application has been accepted by the Organizer, they must immediately inform the Organizer in writing or electronically and shall become liable for the following cancellation/reduction charges: - 10% of the total value if the cancellation is made more than 5 months prior to the Event; - 50% of the total value if the cancellation is made between 3 and 5 months prior to the Event; - 100% of the total value if the cancellation is made up to 3 months prior to the Event. 6. Stand construction The exhibitor shall be responsible for erecting, decorating, dismantling, removing and cleaning his own stand as well as waste management. Attaching anything to the ceiling, a pillar or the wall structures of the halls is strictly forbidden. The price of a package stand rented from the Organizer includes the erection and dismantling of the technical structures specified in the package. The exhibitor shall be responsible for all supplies and work related to the stand ordered by him/her and any costs incurred by the Organizer as a result of the stand, including subcontractors, etc. The Organizer shall have the right to collect advance payment for services ordered by the exhibitor. The Organizer shall have the right to limit the size of a stand. The following shall always be subject to prior approval by the Organizer: - The placement of any exhibition item weighing more than 1,000 kg; - Structures and decorations higher than 250 cm; - The erection of two-store stand constructions; 50% of the basic rent per square meter shall be collected for floor space on the upper level. Sponsors & exhibitors wishing to undertake any of the above measures must apply for approval from the Organizer in writing or electronically no later than 45 days prior to the event in question.


7. Exhibiting The following measures by the exhibitor are subject to prior approval by the Organizer: - Displaying the name of any other party besides the exhibitor, his principals and representatives at a stand. The registration fee or minimum participation fee shall be collected for such a display except in the event that the exhibitor and Organizer have agreed on a joint stand at the time of registration or the event-specific terms of participation specifically allow this practice; - Distribution of any products or marketing materials other than the exhibitor’s own; - Distribution of any materials or undertaking any other activity outside the boundaries of the exhibitor’s own stand. Stands may not be emptied or dismantled before the start of the official dismantling period. The time for this shall be specified for each event by the Organizer. Any exhibitor found in breach of this condition shall be charged a contract penalty at the amount of two hundred and fifty (250.00-€) Euros. 8. Damage and Insurance The Exhibitor shall be liable for any damages caused to the structures, equipment, exhibition items and other property in his stand through breakage, theft or other causes. The exhibitor shall be liable for any personal or material damages which may be caused by his/her stand’s structures, equipment, exhibition items or the exhibitor’s or his/her subcontractor’s activities to third parties (such as visitors or other sponsors & exhibitors), the Organizer, the exhibition halls or the fair grounds. The exhibitor shall be responsible for arranging appropriate liability insurance to cover any damage to people or property. The Organizer shall be liable for the actions of Its own personnel and for any damage caused to sponsors & exhibitors or third parties by the Organizer’s equipment or facilities. 9. Risk Assessment The Organizer reserves the right to require an Exhibitor to complete and submit an accurate risk assessment form; where necessary and/or where demanded by the Venue owners or other recognized authorities. Failure to comply with this provision is a repudiatory breach of the contract which may result in the cancellation of this Contract without any entitlement to a refund of fees paid 10. Electricity and Electrical Work The Organizer shall be responsible for general lighting. The exhibitor shall order electricity as well as the necessary installation work for his stand from the Organizer. The exhibitor is responsible for electrical equipment brought by him/her to the stand. Electrical installations at the Istanbul Convention & Exhibition Center shall be performed by an electric contractor authorised by the Organizer. The Organizer shall not be responsible for any damage caused by a power outage. 11. Security, Fire and other Safety The Organizer shall be responsible for fire security and general order at the Istanbul Convention & Exhibition Center, but not for any damage to or loss of the exhibitor’s goods, structures, etc. With regard to fire safety and the structures and materials used at the stand, sponsors & exhibitors must comply with current legislation and decrees as well as the Istanbul Convention & Exhibition Center security guidelines. Permission must be obtained from the fire department or law enforcement authorities in advance to display any equipment, structures or performances which are subject to permission. In demonstrating machines and other technical equipment, sponsors & exhibitors must comply with the provisions of the Occupational Safety and Health Act and the Maritim Pıne Beach Hotel Convention & Exhibition Center security guidelines. 12. Passes The sponsor’s & exhibitor’s staff and subcontractors must have personal passes provided by the Organizer during construction and dismantling work as well as during the fair itself. Passes must be visibly displayed. 13. Force Majeure The Organizer shall not be liable for delays and damages caused by cancellation or postponement of the event due to force majeure. Force majeure conditions include all circumstances beyond the Organizer’s control which the Organiser could not have reasonably anticipated at the time of signing the Agreement and whose consequences the Organizer could not have reasonably avoided or overcome. Force majeure conditions include, amongst others, interruptions in general power supply, fire or other event preventing normal use of the venue facilities, natural disasters, earthquake, terror, acts of war or riot. Strikes, lockouts, boycotts and other labour disputes are considered force majeure even when the Organizer itself is the target of or a participant of said actions. Force majeure conditions affecting a subcontractor hired by the Organizer shall also be grounds for absolution of the Organizer’s liability.


14. General Conditions The Organizer will be responsible at all times for the control of the exhibition area. The Exhibitor is responsible for their materials, equipment and other possessions as well as for the supervision of their promotional activities and their employees, contractors, suppliers and agents. The Organizer’ decision must be accepted as final where the requirements for the correct conduct of the Exhibition make an immediate decision imperative. The Exhibitor must comply with any requirements imposed on the Organizer by the local authority or any other competent authority. 15. Variations These Terms and Conditions may only be varied by the written agreement of both parties, with such variation needing to be signed by a duly authorised signatory of each party. 16. Waiver Failure or neglect by the Organizer to enforce at any time any of the provisions hereof shall not be construed nor shall it be deemed to be a waiver of their rights hereunder nor in any way affect the validity of the whole or any part of the Contract nor prejudice the Organizer’s rights to take subsequent action. 17. Confidentiality The Exhibitor undertakes not to disclose to any third party, other than to its professional advisers or as required by law or as agreed by the Organizer, any confidential information relating to the business or affairs of the Organizer.

CONGRESS ORGANIZING SECRATARIAT

TOPKON Congress Services Zühtüpasa Mah. Rifatbey Sok. No: 24 34724 Kalamis – Kadikoy Istanbul – TURKEY Phone +90 216 330 90 20 Fax +90 216 330 90 05 E-mail epo2014@topkon.com Web www.topkon.com

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