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e-Procurement

e-Procurement

Companies are streamlining purchasing and processing, increasing cost-savings and gaining greater visibility with Apptricity e-Procurement Maximize efficiency with automated purchasing, requisition and invoicing Apptricity’s dynamic e-Procurement software suite automates your company’s core purchasing functions. From solutions for requisition to purchase orders and order to invoice management, our e-Procurement system fits your business needs. Apptricity centralizes e-Procurement into a single sign-on platform. Users access the entire suite or individual applications you designate, based on roles, departments or locations. Requisition & Order Management Your organization’s procurement requires ordering from suppliers be a fast and painless process while maintaining control from order to fulfillment. The simplicity is with configurable rules that allow you to set specific vendors as the go-to source for orders, electronically route approvals to appropriate managers and minimize off-contract spending.

Make the most of your negotiated contracts and capture time-sensitive discounts by taking control of the buying process with Jetstream eProcurement. It’s as simple as choosing from a catalog of approved vendor’s available items, creating an online requisition in a secure website, routing it through your pre-set approval process and watching as the system flips the requisition into a purchase order that is forwarded to the vendor for order fulfillment. It’s that simple.

Catalog Management Gives companies insight into vendor discounts, combined shipping rates, real-time specials and close-outs. Supports secure access to on-line vendor catalogs without leaving the Apptricity environment, providing instant pricing and availability in a simple interface. Buy with confidence via built-in spend limits and pre-approved vendors. Contract Management Add, delete, upload, view or search contracts for multiple criteria. Associated contracts can be linked together and grouped into dozens of different categories, making them easier to sort and search. Grant access to specific users, ensuring legal, accounting, management or others responsible for contracts are able to retrieve information on-demand. About Apptricity Solution Technology All Apptricity solutions are built upon an advanced Service-Oriented Architecture (SOA) that uses common components and open standards to deliver: • Enhanced business performance through streamlined processes • Maximum implementation flexibility • Improved adaptability and performance • Elimination of information silos • Greater information exchange throughout the enterprise

Invoice Management Provides comprehensive reporting and analysis that reduces administrative expenses and boost ROI by facilitating additional cost savings through vendor discounts, duplicate invoice detection and integrated three-way matching against purchase orders and receiving documents. Supplier Connect Expedite order delivery, minimize errors and submit timely payment of invoices with a unique, secure website that allows for electronic competitive bidding as soon as a purchase order or requisition is posted. Easily monitor open orders, product availability and shipment status in real-time by linking with your vendors.

www.apptricity.com/e-procurement

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e-Procurement

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How it Works Our proprietary technology integrates easily with existing ERP software and legacy systems for speedy implementations. Apptricity e-Procurement runs on any OS or web browser and simplifies the process: PURCHASE WITH CONFIDENCE Use our fast and easy online ordering with autopopulated screens. Choose from pre-approved vendors and contain maverick spending through pre-set spending limits. REQUEST Electronic requisition requests allow companies to take advantage of discounts, reduce maverick spending, eliminate human error and apply pre-set spending limits on all items. APPROVE AND FLIP Automatic workflow provides quicker response from approvers and turns the approved requisition into a purchase order via Apptricity’s PO flip. APPLY BUSINESS RULES Predefined business rules are applied, enforcing compliance with corporate policies. Invoices are matched against PO’s and other documents to prevent duplicates.

FOUR TENETS OF APPTRICITY SOLUTION DEVELOPMENT HIGHLY ADAPTABLE Apptricity applications are highly adaptable. They can run on any OS, RDBMS, web server or application server technology platform. Apptricity supports a N-tier configuration. U

HIGHLY CONFIGURABLE Apptricity provides a business rules engine for unrestricted configuration. Solutions adapt to business logic, rules, established best practices and compliance. SUPERIOR INTEGRATION The Apptricity integration engine provides the ability to integrate into any third party data source, dynamically or batch (EDI, XML, ORM). Apptricity also provides pre-built integration connectors for Oracle, SAP, PeopleSoft, Epicor, JD Edwards, GEAC, Great Plains and many others. MINIMAL-COST MIGRATION You configure the solution to meet your needs once. Our solutions’ migration capabilities eliminate future costs associated with upgrading to new versions. Why repeatedly pay for professional services every time ERP vendors send you a new version of software? With Apptricity, you configure once and migrate forever.

ROUTE FOR APPROVAL Configurable, built-in workflow routes invoices to managers for approval and re-routes denials. Escalation is triggered according to your pre-set time lines.

PERFORM AUDIT Exception and rules-based audits can be performed pre or post-processing, providing real-time visibility and a permanent transaction history. PROCESS PAYMENT Approved payments are forwarded to your AP system. Notifications of payment are submitted to suppliers, capturing early payment discounts and reducing disputes. FOLLOW US

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PURCHASE AND TRACK Approved payments are forwarded to your AP system. Notifications of payment are submitted to suppliers, capturing early payment discounts and reducing disputes.


Companies are increasing cost-savings and gaining greater visibility with Apptricity