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Grand Island Central School District

Instructional Technology Department Information Packet For PC/Network Users 2013 – 2014 1


Table of Contents

Topic IT Department Contacts TIFS and Technology Support

Page (s) 3 3

Windows 7 Topics Logging onto a Windows 7 Machine Logging off (or shutting down) a Windows 7 Machine Changing Your Password on a Windows 7 Machine Windows 7 Desktop & Taskbar Customizing the Taskbar & Start Menu USB Flash Drives Home Folders Internet Browsers Adding a Printer Setting Default Printer

4 5 6 7 8 9 10 11 12-13 13

iNotes Topics iNotes Access Changing Your Password in iNotes iNotes Quick Reference Guide Room Reservation Request Tech Dept. & Custodial Workorders

14 15 16-19 20 21-22

GI Moodle Topics Access, Login & Navigating

23

Infinite Campus Topics Setting Preferences Taking Attendance

24 25

My Learning Plan Topics How to access & Login to MLP User Profile Guidelines My File Library

26 27 28

eDoctrina Topics Access, Login & Resources

29

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IT Department Contact Info Molly Marren

Director of Instructional Technology

x8887

Sue Nardozzi

Microcomputer Technical Support Specialist/Help Desk

x8887

Jamie Mancuso

Instructional Technology Teacher

x8811

Mark Gorton

Audio Visual Technician

x8821

Fran Olgetree

Microcomputer Decision Support Specialist

x8833

Becky Koyn

Data Control Processing Clerk

x5375

Brian Mardino

BOCES Senior Microcomputer Support Specialist

x6831

Paul Szafran

Microcomputer Repair Technician

x8887

Mike Wright

BOCES Microcomputer Support Specialist

x8887

Bob Braymiller

BOCES Microcomputer Support Specialist

x8887

Jon Licata

BOCES Microcomputer Support Specialist

x8887

The Technology Department is working hard to keep up with the workload, but it is often possible to get your problems resolved by utilizing Technology Integration Facilitators (TIFs) or building-level Technology Support.

HS

TIFs & Building-Level Technology Support MS

Sidway

Huth

Kaegebein

**Jeff Green Science Paul Thompson – Art

**Mary Howard – 6th Grade **Annalea Masiello - Music

***Barb Goldman – Kdg **Janet Balk Librarian

***Kathy Brown – AIS Kristin Pernick – 2nd Grade

Andrea Spinelli – Special Ed

Ben Gallegos – Special Ed

Karen Cassata – 4th Grade

Jeanine Scibilia - LOTE

Sheryl Sacco Reading

**Kristin Jordan Reading

*Freda Orosz Librarian

Christen Green - Sci

Tammi Vonwryeza-Ras – Special Ed TA Deanna MacDougall – 6th Grade Yianna Fantrazzo - Sci

Antoinette DiBellonia – Reading Alicia Szyprowski – Spec Ed/Reading Janine Schroeder – 1st Grade

*** Cyndi Booker – 2nd Grade ***Tricia McDonald – 4th Grade **Kathy Chadwick – 4th Grade

Stephanie Pritchard Librarian *Casey Steck – 5th Grade

*Carrie Earnst - SS *Nancy Pioli Math ****Terri Brown

****Kay Saunders

Eric Cohoon Technology

*Melissa Marciszewski – 5th Grade *Deanna Cannavo - Reading

****Jamie Mancuso

*1st Year TIF **Senior TIF (Years 4-6) ***Super Senior TIF (>6 years) ****Building Support 3


Logging onto a Windows 7 Machine

P lease note som e screen shots m ay look slightly different for you

When you turn on your computer, you will see the following dialog box.

Press Ctrl-Alt-Delete to begin.

Click OK to the District’s AUP (Acceptable Use Policy).

By clicking OK you are agreeing to be Respectful, Responsible and Safe while using the district’s network & resources.

Enter your username - Faculty & Staff usernames are a maximum of 8 characters long and typically first initial, last name. For example, John Doe’s network username would be jdoe. Enter your password and press enter or click on the arrow to the right of the password field. Note: Before entering your password, ensure that the caps lock function on your keyboard is disabled. Passwords are case-sensitive, so caps-lock should not be on when entering a password.

If you have questions regarding your username or password, please call the IT Office at ext. 8887. 4


Logging off (or Shutting Down) a Windows 7 Machine When you are finished working at a computer, you must log off of the computer. Note: if you walk away from a computer and you are still logged on, the next person will have access to all of your files & anything else you leave open i.e. email, Infinite Campus etc. Do not leave a logged on machine unattended! There are a couple of different options for logging off of a Windows 7 computer: Option 1: • Press Ctrl-Alt-Delete • Click Log Off…

Option 2: • Select Log Off (Classic Start Menu) or Arrow Button next to Shut Down then select Log Off

Switch User – It is not recommended that you have more than one person logged on to a machine at once. Log off – ends your network session, but leaves the computer running and ready for the next person. Restart – This option logs you off of the network and then proceeds to power-down the computer & immediately start it up again (great troubleshooting technique)! Sleep – It is not recommended that you use this feature at school. If you will not be using a machine for a short period of time – lock the machine. If a longer period of time, log off. Shut down – ends your network session & then proceeds to “power-down” the computer so that it is totally off (use this option at the end of the day)

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Changing your Password on a Windows 7 Machine Note: Only teachers and high school students have the ability to change their network password at any time. Before you change your password you will need to think of a new one. New Password Requirements: • It must be between 5 and 14 characters long with no spaces • It should not be a word listed in the dictionary • It can have numbers and symbols Password Recommendations: • Never use your name, phone number, address, etc. as a password • Never give your password to anyone • Change your password once in a while • Do use several short words, a mixture of numbers and letters or the first letters of a phrase (e.g. stop3go, 99rules) Changing your Password 1. Log onto your computer with your current username and password. Do not open any other programs. 2. Press Ctrl-Alt-Delete just once. You should see a screen that looks like this: 3. Select “Change Password” 4. A new window will appear, make sure your username is listed in top field, something like GINET\jmancuso 5. Enter your Old Password 6. Enter your New Password 7. Confirm your new password, Press enter or click on the arrow 8. Click OK when your Password has been changed. *if you have any problems, please contact the IT Office at ext. 8887

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Windows 7 Desktop & Taskbar

The desktop is the area on your computer where you can put objects such as icons, folders and files so that you can access them quickly. The desktop also shows the Taskbar and window objects.

On your desktop you should have a folder labeled with your name/username and a Recycle Bin. You may or may not have other shortcuts. It is not recommended that you save files to the desktop. The Taskbar:

Start button – opens the Start menu Taskbar icons - Open and/or frequently used programs. An open program will have a square around it like Internet Explorer & Firefox above. A closed program will just show the icon like Excel. A program with multiple windows open will show layered squares like Word does above.

Task Tray – clock and other icons, including: • Safely Remove Hardware • Volume • Wireless connection etc.

Show Desktop – click on this rectangle to minimize all windows to taskbar & show your desktop.

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Customizing the Taskbar & Start Menu “Pin” a frequently used program or container like My Documents to the Taskbar 1. Open the program or container from the Start menu 2. When the icon appears on the taskbar, right-click on it 3. Select P in this program to Taskbar Moving & Resizing the Taskbar • To move, place the pointer over an empty area of the taskbar, click and drag the taskbar to the top or side of the desktop. • To resize, place the pointer on the upper edge of the taskbar (the pointer changes to a two-headed vertical arrow. Drag the edge. Other Taskbar Options: Right click an empty area of the taskbar, some of the most useful options are: • Show windows side by side – this option will take all maximized windows and show them next to each other so you can work in more than one program/window at a time. Works best with two programs/windows at a time so that the windows are still big enough to work in. • Start Task Manager – also accessible when you press control-alt-delete. This is where you can force close a program that is not responding (use applications tab) • Lock the Taskbar – This will ensure your taskbar doesn’t change “accidentally” - you won’t be able to drag it around or resize while the taskbar is locked. Highlights of Windows 7: -Please note if you have the Windows Start Menu (example shown in picture on page 5), some of these will automatically appear in it. If you have the Classic Start Menu or one or some of them don’t appear, you can locate them in Programs-Accessories • Snipping Tool – use this to take “grab” screen shots, part or whole screen, you define the area! Save the snip as an image file. • Sticky Notes – like having a post-it on your computer, great for making quick notes but you can’t save them. • Magnifier – allows you to magnify the entire screen and zoom in and out. • Narrator – reads on screen text • Connect to a projector – provides you access to the Projector options, s laptops will access this via Function-F8 (Dell) or Function F4 (HP) 8


USB Flash Drives (aka Memory Stick, Thumb drive etc.) Flash Drives allow easy transfer of files from computer to computer, home to work, Mac to PC etc. Insert the key into any open USB Port on a PC. Newer model computers tend to have USB Ports on the front of the tower while older models will only have them on the back. USB Ports all display the same symbol as seen on the Flash Drive and below. To access objects on the flash drive – Whenever new media is inserted, a window usually opens asking you what you would like to do with the media (As shown to the right). For a flash drive you will likely select Open folder to view files and click OK. If the window shown doesn’t open, click on the folder icon on the taskbar and look for the removable drive in the list on the left side of the window. To save directly to the flash drive – With the flash drive inserted, Save As and navigate to the removable drive. Click Save. Note - You can also drag objects from the desktop or a window into an open Flash Drive Window (and vice versa). To remove or eject a flash drive 1. In the Task Tray, click on the icon that looks like a USB plug (has green check mark on it). You may have to click on Triangle for more options to see the icon. 2. Click on the removable device you would like to eject. 3. When the safe to remove hardware pop up appears, remove the flash drive. You can also safely remove a flash drive from a machine that has been shut down. Note – Removing the flash drive without stopping it may result in lost data and/or files. 9


Home Folders What is my Home Folder?

Your Home Folder is personal disk space on the district’s servers that you can use to access and store documents, picture or sound files, or anything that needs to be securely and reliably stored. Below is a breakdown of the size of home folders by user, note these are general guidelines, some specific groups i.e. Project Lead the Way students etc. have larger home folders: • Teachers – 4GB each • HS Students – 750 MB each • MS Students – 500MB each • Elementary Students – 300MB each

Why should I use my Home Folder?

The advantage to your Home Folder is that all data is stored on an external server that is backed up every night.

How do I access my home folder?

Log on to any network computer. From the desktop open the folder labeled with your name/username. Open the folder My Documents. Your home folder is always your H drive or your My Documents. Always use My Documents in this folder to access your home folder. All folders named “My” i.e. My Pictures, My Videos etc. are shortcuts to the same folders inside your My Documents.

How do I save to my home folder?

1. Save As and navigate to Computer - Select the H Drive and click Save. 2. Or – Save As and navigate to Libraries - Documents and click Save. 3. Or - Drag objects from the desktop or a window into an open Home Folder Window (and vice versa).

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Internet Browsers All machines in the district have 3 Internet Browsers – Google Chrome (found on Taskbar), Internet Explorer (found on Taskbar), Mozilla Firefox (found in Start Menu). Captions from: Using M ultiple Brow sers: Benefits of Surfing the W eb in M ore than

one Brow ser

Browsers are free to anyone who wants to download them. There are several popular Internet browsers out there, and each has its pluses and minuses. Benefits of Each of the Popular Browsers • Internet Ex plorer was the most popular browser for so many years that most people are familiar with it and [some] websites are designed specifically for it. All of the popular plug-ins work in Internet Explorer, so the user is unlikely to experience a problem. • Firefox this browser renewed the browser wars when it seemed that Internet Explorer had won. It opened the door for other new browsers and for standardsbased browsing. One great feature in Firefox is the add-ons that give it extra functions. So many add-ons are available for Firefox that it's hard to find two users who have the exact same setup. • Chrom e is made by the well-known search engine company, Google. The biggest advantage Chrome gives its users is speed. It is also standards-based and designed to work well with popular websites and apps run by Google, including Gmail and Google Docs. Reasons to Use Multiple Browsers Many users just pick one browser and use that. But there are good reasons to use two or more internet browsers. One person may like the add-ons offered in Firefox but also the speed of Chrome. Another person may like the innovative features in Opera but still rely on Internet Explorer when browsing sites designed for that browser. Website developers often have all of the popular browsers on their computer so they can test the sites they develop and make sure they work in all browsers. Which is Best? The best choice is the one that is right for each individual, and that may be a different choice for each person. Using more than one browser on a regular basis is a great way to take advantage of the best features of each browser. Read more at Suite101: Using Multiple Browsers: Benefits of Surfing the Web in More than one Browser | Suite101.com http://suite101.com/article/using-multiple-browsers-a172840#ixzz22ydO8JmO

What are the recommended browsers for district resources?

While it’s not possible to say “always use this browser for this site”, our recommendation is that if you are on site and experiencing difficulty, try a different browser! Below are a few examples (known to us at the publishing of this guide) of specific sites to be aware of. • • •

If you are using the new Gradebook in IC you CANNOT use Internet Explorer. IEP Direct - Internet Explorer eDoctrina – DO NOT use Internet Explorer (try Chrome, Firefox or Safari on a Mac) 11


Adding a Printer on Windows 7 Machine (Windows Start Menu) *Note – only faculty and staff w ill have the rights to add a printer using the directions below . Also, these directions are intended for users w ho have the W indow s M enu (not the Classic M enu) 1. Using the Start Menu, select Devices & Printers. From the resulting window, select Add A Printer 2. Select Add a network, wireless or Bluetooth printer. Scroll through the list to find desired printer (you can click where it says printer name to sort alphabetically). Click on desired printer and click Next.

3. Or click on The printer I want isn’t listed and Select Find a printer in the directory, click next. In the Find printers window, change In: to be ginet.org and click Find Now

4. A List of Printers will appear printer (you can click where it says name to sort alphabetically). Scroll through the list and highlight the printer you would like to add and Click OK. (***Note – that you will see all printers in the district, be sure to select the appropriate printer in your building!) If prompted, install driver. 12


5. Click Next then, if prompted, check or uncheck box for setting default printer (doesn’t always ask). Click Finish.

To set or change your default printer: 1. Using the Start Menu, select Devices & Printers. 2. From the resulting window you will see all installed printers. The current default printer has a checkmark inside a green circle as shown below for the TD Color Copier.

3. Right-click on the printer you would like make your default and select Set as Default Printer.

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iNotes Access Go to the Grand Island Web Page at: http://www.k12.ginet.org and click on District E-mail button. You can also go directly to the Notes login page by typing in http://notes.ginet.org

When you get to the iNotes login screen type in your full first and last name in the box for Username: and then enter your Lotus Notes password. Click on Sign In. The next screen you see will be the iNotes Welcome Page, note the Document Libraries tab which has links to most of the district’s document libraries.

Buttons on Welcome Page & their Uses: • Staff Email – opens a new tab/window to access email/calendar/contacts etc. • Computer & AV Support Center – submit a computer & A/V work order • Custodial Work Orders – submit a building & grounds/custodial work order • Room Reservation Request Calendar – view only of availability of room in a building/location • Employee Bulletin Board – for all users to share items for sale and/or post information • Mail Meter – access to archived email • Grand Island Logo/Website – launches district website. 14


Changing your iNotes Password & Opening email to Inbox 1. Log onto iNotes & Click on the Staff E-mail button 2. Click on Preferences

3. When the preferences window opens the Basics Tab displays. Under display options, display this tab when starting - use the drop down field to select Mail (this will save you a click every time you open your email!!!!) 4. Click on Security Tab. 5. When the new screen displays, click on Change...

6. Fill in the boxes requesting your old and new password. Click OK

7. Click on OK to password submitted.

8. Click on Save and Close in the top left of the Preferences screen to return to iNotes.

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iNotes – Quick Reference Guide Getting Started Access iNotes via http://notes.ginet.org or by clicking on the District E-mail link in the Quick Links section of www.k12.ginet.org Note the first time you access you may have to Install Active X & Always Allow Pop Ups from this site! Look for the banners along top of window or icon in address bar!

2

1 3

1. Navigation Bar - Contains shortcuts for logging out, setting preferences, and getting help. 2. Shortcut Bar – Contains shortcuts to the Welcome, Mail, Calendar, To Do List, Contacts and Notebook features of iNotes Web Access. 3. Action Bar – Contains tools for use in each of the six sections of iNotes Web Access. Customizing the Home Page 1. When viewing the Home Page, click the Edit Layout button on the Action Bar. 2. Select the numbers of panels you want displayed on your page. 3. For each panel, select the type of content you want the panel to contain. 4. Make changes to the corresponding titles, if desired. 5. Select display options from the Options field, when applicable. 6. Click the Save & Close button when done. Note - You can set preferences to have the mail page display automatically from iNotes Welcome Page (and skip Home Page) by going to Preferences – Basics. Be sure to Save and Close! Setting Preferences Set up Lotus iNotes to best meet your needs. Click the Preferences button located on the Navigation Bar. You can set mail and calendar options, as well as access privileges, archive options, and date and time format. 16


Mail Creating a message 1. Point to the Mail icon on the Shortcut Bar. 2. Click on New on the Action Bar. 3. Click on To to use the directories to locate email addresses of recipients or type them in separating multiples with commas. 4. Enter a subject in the Subject field 5. Enter your message in the message area. 6. Click the Send button when done. Deleting a Message 1. Select the message you want to delete. 2. Click the Delete button (Trash Can)

Forwarding a Message 1. Open or select the message you want to forward. 2. Click the Forward button. 3. Click on To to use the directories to locate email addresses of recipients or type them in separating multiples with commas. 4. Enter additional text in the message body, if desired. 5. Click the Send button when done. Printing a Message 1. Open the message you want to print. 2. Click the Print button 3. Select print options in the Print dialog box. 4. Press the Enter key or click Print when done.

Selecting an E-Mail Address 1. Open a new message 2. Click To, cc or bcc 3. Select the desired directory from the Search In field: a. Contacts (your personal address book) b. GrandIsland’s Directory (every individual or group setup in Grand Island. Search for individuals by their last name, groups by name i.e. Sidway will return Sidway Faculty, Sidway Staff etc.) c. Regional Directory (every individual and group setup in WNYRIC. Search for individual by their first name.) 4. Select a contact name from the list box or search via the Search For field. 5. Click the To, cc or bcc buttons to add the contacts to the To, cc, or bcc field, respectively. 6. Click OK. Adding a Signature 1. Click on Preferences (Navigation Tab) 2. Click on Mail (left-hand side of the Preferences tab). 3. Click on Signature from resulting sub-menu. 4. Enter signature text in the Signature Plain text box. 5. Check the Append a signature to the bottom of your outgoing mail message box if you want the signature to appear in every message you send out (near the bottom of tab) 6. Click Save and Close. 17


Cutting, Copying and Pasting Text 1. To cut or copy text, select the text. 2. To cut text, press Ctrl + X 3. To copy text, press Ctrl + C 4. Click the mouse pointer where you want to paste the text. 5. Press Ctrl + V to paste the selection. Use the Formatting Bar to perform any of the following actions, slowly run the mouse over the buttons to determine what they are: Formatting Text 1. Select the text you want to format by clicking and dragging the mouse over it. To select all text, press Ctrl + A. 2. To change the font, click the arrow on the Font box and select a font from the resulting menu. 3. To change the size of the font, click the arrow on the Font Point Size box and select a size from the resulting menu. 1. To add bold, italic, or underline, click the Bold, Italic or Underline button. 2. To change text color, click the Text Color button and select a color from the resulting menu. Aligning Text 1. To align text, select the paragraph you want to align. 2. Click the Align button to align the text to the left, center, or right. Select the alignment you desire. Indenting Text 1. To indent text, select the text you want to indent. 2. Click the Indent button

Note: To remove the indent, select the indented text and click the Outdent button. Creating a Bulleted or Numbered List 1. Select the text you want to make into a bulleted or numbered list. 2. Click the Unordered List or Numbered List button.

Note: To remove the bullets or numbers, select the text and click the Unordered List or Num bered List. Checking Spelling 1. After creating your e-mail message, click the Spell Check button. 2. Misspelled words will appear in the Replace: box of the spell check window. a. To select one of the Suggestions, click once on the word as it appears in the list and click the Replace button. b. To type a new word to replace the misspelled word, type the new word in the With: box and click the Replace button. c. To leave the word unchanged, click the Skip button. 3. Click OK when done. 18


Mail Extras Attaching a File 1. Create your e-mail message as usual. 2. With the cursor in the body of your message, click on the paper clip icon on the Action Bar 3. Locate and select the file you want to attach. Click the Open button to add the document to the list. Repeat for more attachments. 4. Click the Send button when done.

Note: To remove an attached file, click once on the file as it appears in the bottom pane of the M essage window. Click on trash can. Inserting Links (Also available on the Formatting Bar) 1. Create your e-mail as usual. 2. In the message body, highlight the text you want to be the link. 3. Click the Insert Link button. 4. Enter the URL or Web address in the Internet Address box. 5. Click Insert. *You can also copy/paste or type in a URL and hit return and it will automatically become a link. Contacts Entering a Contact 1. Click on the drop-down Contacts button on the Shortcut Bar 2. Select New Contact from the resulting menu. 3. Enter the title, name, and suffix info as needed in the spaces provided. 4. Enter an e-mail address in the Default E-mail box. 5. Click the Work, Home, or General tabs to enter additional information about the contact. 6. Click the Save & Close button when done. Finding a Contact 1. Click the Contacts button on the Shortcut Bar 2. Click the letter tab that matches the first letter of the contact’s last name. 3. Double-click the contact name to open the contact. Deleting a Contact 1. Click the Contact button. 2. Select the contact you want to delete. 3. Click the Delete button (Trash Can).

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Room Reservations How-To via iNotes Log in to iNotes via the GI Web Page or go directly to the Notes Login Page 1. From the Grand Island Welcome Page, click on Staff Email. If you get an error message, click Install. 2. Click the Carrot next to New and select Meeting. B

3. The new meeting tab will open, From this window you can schedule a meeting, invite attendees, reserve a room, attach agendas and more! a. Enter a Subject, Date, Time and Duration b. Click on Find R oom or R esource & Select Find Room.

A D

E c. From the resulting window, select a Site to search & enter the # of attendees. Click Search. Select desired room from list and click ok. (May have to repeat a couple of times till you find the desired room) C d. Click on Invite, locate attendees in directory and add them to Invite, Optional, FYI and Presenters as necessary. Click OK. (this is optional in case you want to reserve a room but not actually send an invite) e. Click on Attachments and Details as desired to add more info or attach documents like an agenda. f. Click on Save & Send. You will receive an e-mail regarding your request and indicating that it needs to be approved. You will then receive an e-mail approving or declining your request for the room. If approved, you don’t need to do anything. If declined, you need to open the meeting entry on your calendar and find a new room or resource. Note – attendees will receive an e-mail inviting them to the original request. They will not receive an e-mail indicating the reservation was declined. However, when you edit the request for a new room they will receive an e-mail updating the location of the meeting. 20


Tech Dept. & Custodial Dept. Work Orders Please follow these generic directions for entering both Tech Dept. & Custodial Dept. work orders. Both systems operate in the same manner and can be accessed from the Grand Island Welcome Page by clicking on the Computer & AV Support Center and Custodial Work Orders buttons respectively. Welcome Page Once you have opened the User Support Center, you will be viewing the Welcome page. This provides key information called the “Important System Status Messages”. Please review these messages to determine if they pertain to your support call. You may enter the User Support Center by clicking the “Enter the User Support Center.” The USC Main Menu Now you are viewing the Main Menu. This provides you the ability to perform the primary functions that are available. These are: • Creating a Help Desk Support Request • Creating a User Support Survey • Viewing My Help Desk Support Requests • Using the Knowledgebase to solve your own problems Creating a Help Desk Support Request To create a call, click “Create New Request.”

Please enter as much information as possible. All of the fields that have a next to them are required fields. You will not be able to submit your support requests without providing information in the required fields. The required fields are: • Requestor Name-Pull your name out of the address book. Do not type it in. • One Line Description • Category • Severity (please note the descriptions button to determine severity) 21


The Form

Required Fields

You will also see the green approver field but it may not be necessary for your call. When you have completed providing all the necessary information, press the Save & Exit button to submit the incident into the system. Viewing one of my existing Help Desk Support Requests Click the “My Open Requests” or “All of My Requests” Hotspots to view your calls. Viewing submitted call If you double click on a particular request, you may view the details of that individual request, including information provided by the Help Desk personnel. Notice that the Help Desk Section is color coded in Light Blue while the information that you entered is in Light Yellow. The approval field is green and it may or may not be used depending on the nature of the call.

Using the Knowledge Base to solve your own problems Someone else may have had this problem in the past. For this reason, it is often useful to search the Knowledgebase for additional information. Enter the knowledgebase by clicking the “Knowledge Base.”

Note that you will receive an email when the work is completed and a link to the work order is in the email. Click on the link to view more info about the work order and resolution. 22


Grand Island Moodle The GI Moodle is linked on Educational Resources – Teacher Resources – Professional Resources or you can navigate directly to it at http://gimoodle.wnyric.org Moodle is an open source learning management system. It is often used to deliver online courses or online content as part of a course. Grand Island uses it’s Moodle as a professional learning space. The GI Moodle should not be confused with the WNY Student Moodle which a number of HS teachers currently use with students. There is no student access to the GI Moodle. The graphic organizer below illustrates how the GI Moodle is organized:

To log in, click on the login link in the top right hand corner. Username = first initial, last name. The default password is changeme and you will be prompted to change it upon logging in. Once logged in you can access your building Moodle(s) or a collection of Moodles related to Curriculum i.e. Digital Storytelling, Instructional Technology, iPads, eDoctrina etc. Navigating the Moodle – whenever possible, use the Crumb Trail as shown here Editing user profile – Forums are used often across the Moodle, depending on your settings you might get an email for EVERY post to a forum. Use the directions below to edit your profile and receive one email at 5pm each day with a summary of all forum posts. – Note – currently there is a ‘bug’ in the system resulting in 2 emails every day at 5pm, they are identical just delete one. When logged in, go to administration -my profile-edit profile you will want to change the email digest type to be “Subjects…” and change forum tracking to “Yes: highlight new posts for me” as shown in image 23


Infinite Campus – Teacher Preferences Setting Preferences: Needs to be done once a year, for each course/section/term. 1. From the Index, click on Instruction – Admin – Preferences 2. Click on Mass Assign to multiple classes and place a check mark in the Check all box for your courses/sections. 3. Place a check mark in the following boxes: Use Canned Comments, & Remove percentage… Note - you can also check or uncheck other boxes depending on how you would like to customize your class (es). 4. Click Save.

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Taking Attendance Step 1 – Login to IC Go to www.k12.ginet.org – Educational Resources – Teacher Resources – Professional Resources • Username = the same user id you use to login to the computer e.g. mjones • If you do not know your username or password, please submit a Computer & AV work order Step 2 – Locate class to take attendance There are 2 possible ways to locate the class 1. On the Main Screen (what displays when you first login or when you click on your name in the Index), scroll down to find Process Inbox and click on the period you wish to take attendance for. 2. Use the drop down fields at the top of the window for year, building, section then using the Index go to Instruction – Attendance Step 3 – Mark attendance 1. Click the radio buttons next to the names of those students who are Absent (A) or Tardy (T). By default, all students are marked Present (P) 2. Record any comments in the field Step 4 – Save 1. At the very top of the attendance window click on SAVE. If you do not click on Save, all changes you made will be lost. You may receive a warning if you do not save. 2. You will receive a pop-up verification window Use the Index to log out or click on your name to return to main screen.

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M y Learning P lan Guide: How to Access & Login MLP is linked on the District Website – Educational Resources – Teacher Resources – Professional Resources or navigate to www.mylearningplan.com

1. Enter your username = district email 2. Enter your password provided by Personnel or use the Login Help to have it emailed immediately to you. 3. Click Login Learning Plan Tab –where you can see or access all of your activities.  Along the left side of the screen is a menu including “My Info” (Portfolio and File Library), “Activity Catalogs” (GI Calendar), “Fill-in Forms” (GI Forms like Conference & Travel), “Activity Proposals” (Study Group Form) and Account Options (My User Profile & Change Password). Click the arrow to drop down the menus.  Down the center/right side of screen provides the status/progress of your activities. Each section with a blue header indicates a step in the process. Note the Attention Required section. Click on items to open them and view more details. Most recently completed items are also in your Portfolio with all completed items.  Use the Help and Logout features in the top right of window.

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M y Learning Plan Guide: M y User Profile for Teachers Please review your profile for accuracy at least once a year but update as often as necessary!

1. Login to MLP @ http://www.mylearningplan.com 2. From the Learning Plan Tab – click on My User Profile under Account Options. 3. Update/verify the following sections as necessary: Basic Information: Last & first name are updated & spelled correctly Email Notification Preferences: You will receive 1 email each day I F there is any activity. You must mark yes to each option to have that section included in your daily email. 1. Pending Approval Notification – Items you have requested that are waiting to be approved 2. New Activity Notification – New activities to the district catalog that may be of interest to you. 3. Approval Status Changes – Activities that have changed in status (from Awaiting Prior Approval to Approved & In Progress etc.) 4. Upcoming Activities Reminder – Will send one email each day (for the number of days you enter) reminding you about upcoming activities. 5. TeamRoom Postings  Email Address – make sure your school email address is updated & accurate.  HTML Formatted Message – Select NO to avoid possible display issues. Building:  Select ALL buildings you have an assignment in to ensure routing to appropriate administrators  Select District Office only if you are a TOSA. Department:  Select only the department(s) relevant to you. DO NOT select Special Education unless you are a special education teacher or TA. Some examples below: o Elementary Librarian would select Elementary & Library Media o Elementary special ed teacher would select special ed & elementary o HS Guidance Counselor would select Guidance o MS Technology Teacher would select Business & Technology Grade(s):  Only select a grade if you are K-6 classroom teacher! Otherwise leave blank! 4. Click SAVE! 27


M y Learning P lan Guide: M y File Library Files must be uploaded BEFORE you can attach it! From the Learning Plan Tab – My Info – click on My File Library To Upload: 1. Click on Add Personal File 2. Follow the on-screen steps *Be sure to provide a friendly name for the file as shown so that you can easily identify it when attempting to attach. All files in library will be visible so it may be hard to differentiate without a friendly file name.

It is recommended that you archive old files each year to keep your file library manageable! To Archive: 1. Click on the box next to the file(s) you wish to delete or archive. 2. Click Archive 3. Confirm if prompted.

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eDoctrina eDoctrina is linked on the District Website – Educational Resources – Teacher Resources – Professional Resources or navigate to www.edoctrina.org and click on Login.

1. Select Grand Island Central School District 2. Select your school 3. Login = first initial, last name e.g. jmancuso 4. Password = if you don't know your password, use the "Forgot Your Password?" link. You get 2 emails! One to confirm you want to change your password and another to actually change it. You have to click the link in the 1st email to get the 2nd email! This is for security purposes! If you don't get an email or it tells you no email matches an account then your email address isn't setup properly in the system. Please submit a Computer and AV work order for assistance. After logging in - update/verify your profile by clicking on the carrot next to your login id in the top right hand corner and selecting My Account. Setting your default grade and/or subject will help

with filtering on some screens!

For help, login in to the GI Moodle and access Curriculum – eDoctrina. Here you will find a variety of resources including videos!

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GICSDTechnologyUsersGuide13-14  
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