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i nternati onal theologi calsemi nary



CONTENTS Chapter  1  Academic  And  Financial  Guidelines   Academic  Guidelines   The  Academic  Program   Grading  Policy   Th.M.  And  D.Min.  Procedures   Alumni  Society   Tuition  And  Financial  Aid  Guidelines   Tuition  Payment   Financial  Aid,  Grants  And  Scholarship   Withdrawal  And  Cancellation  Of  Enrollment   Student  Tuition  Recovery  Fund  (Strf)   Statement  On  Student  Fundraising  Efforts  

3 3   6   8   12   13   13   14   14   17   18   19  

Chapter 2  Student  Support  And  Resources   Library   Support  And  Counseling  

21 21   25  

Chapter 3  Student  Life   Spiritual  Formation   Leave  Of  Absence  Policy   Use  Of  School  Property   Residence  Guidelines   Communal  Behavior   Student  Grievance  Procedures  

26 26   27   27   28   29   30  

Chapter 4  International  Travel  And  Living  In  United  States   Entry  Documents  And  Procedures   Extensions,  Transfers,  And  Employment   Guidelines  For  Living  In  The  U.S.A.  

32 32   32   35  

Chapter 5  Student  Government   Student  Government  Constitution  And  By-­Laws  

38 38  


Chapter 1   Academic  and  Financial  Guidelines   Academic  Guidelines   English  Proficiency  And  TOEFL   Requirements   Non-­‐native  English  speaking  applicants   are  required  to  submit  TOEFL  score.  The   minimum  TOEFL  scores  are  500  (paper-­‐ based),  220  (computer-­‐based),  and  84-­‐85   (internet-­‐based).  The  TOEFL  ID  of   International  Theological  Seminary  is   CA0575.   The  TOEFL  requirement  is  waived  if   applicant  is  pursuing  a  non-­‐English  degree   program  (Chinese  or  Korean).  He/she  is   not  allowed  to  cross-­‐enroll  in  the  English   program  without  passing  TOEFL  exam.   Furthermore,  the  TOEFL  requirement  is   waived  if  the  applicant  presents  a   certification  from  the  last  school  attended   as  having  completed  the  latest  degree   program  in  English  language  with  GPA  of   3.0  or  B  and  higher.    Non-­‐submission  of   TOEFL  will  result  in  a  probationary  status.     A  minimum  TOEFL  score  is  required  to   continue  the  study.   ITS  offers  its  educational  programs  in   three  languages  known  as  ITS-­‐English   Program,  ITS-­‐Chinese  Program  and  ITS-­‐ Korean  Program.    Students  are  accepted   to  the  latter  two  (2)  programs  when   either  Korean  or  Chinese  is  their  first   language.    These  students  come  to  the   United  States  from  their  respective  

country of  origin  with  F-­‐1  visa.  ITS  does   not  have  ESL  program.    

Registration Using  the  school  catalog  and  the  current   schedule  of  courses,  the  student  and   advisor  will  meet  before  the  beginning  of   each  term  to  complete  a  registration   worksheet.  First-­‐year  M.A.  students  and   First-­‐  and  Second-­‐year  M.Div.  students   should  normally  take  all  the  courses  listed   in  their  categories  on  the  schedule  of   courses.  M.A.  students  in  their  second   year,  as  well  as  Third-­‐year  M.Div.   students,  however,  are  allowed  to  choose   electives  as  well  as  make  up  for  any  core   courses  they  may  have  missed  previously.   In  planning  courses,  all  international   students  should  remember  that  they  must   take  a  minimum  of  12  units  per  term  to   fulfill  their  visa  requirements.  A  student   who  needs  to  drop  below  this  level   because  of  illness,  accident  or  other   emergency  should  consult  with  the   Academic  Dean  immediately.   The  completed  registration  worksheet,   signed  by  the  advisor,  is  then  taken  to  the   school  financial  officer,  with  whom  tuition   is  calculated  and  settled.  Finally,  the  form   is  taken  to  the  registration  officer,  who   actually  enters  the  registration   information  and  gives  the  student  a   confirmation  notice.  


Academic Advisors  And  Planning   Every  graduate  student  is  assigned  under   the  mentorship  of  a  resident  professor  at   the  beginning  of  the  program.    For  Th.M.   and/  or  D.Min  student,  the  mentor  guides   the  student  in  developing  his/her   curriculum  related  to  his/her   concentration.  Mentor  also  serves  as   thesis  or  dissertation  advisor.        

Withdrawal From  Course  Or   Class  And  Cancellation  Of   Enrollment   A  student  has  the  right  to  withdraw  from   course  or  class  as  long  as  it  does  not   jeopardize  his/her  immigration  Full  course   study  Load  as  F-­‐1  student.  A  student  who   withdraws  from  course  or  class  on  or   before  the  first  class  session  shall  receive   100  percent  refund  of  the  amount  paid   for  tuition.     California  law  stipulates  that  a  student   has  the  32252receive  a  refund  for  that   part  of  the  course  not  taken  for  which  the   student  paid,  if  he/she  has  completed   60%  or  less  of  the  instruction.        

Withdrawal Or  Enrollment   Cancellation  Procedure   A  student  may  withdraw  or  cancel  his/her   enrollment  agreement  by  mail  or  in   person  with  a  written  request,   permanently  or  for  a  quarter.       a)   The  Intent  to  Withdraw  or  Cancel   letter  should  be  addressed  to  the  VP  for   Academic  Affair.    


b) If  the  student  has  1-­‐20  provided  by   ITS,  he/she  should  present  an  admission   letter  from  another  institution;  or  he/she   should  present  an  immigration  paper   showing  change  of  status.     c)   Students  with  F-­‐1  status  will  be   transferred  upon  the  receipt  of  a  copy  of   admission  letter  from  another  institution.   d)   Paper  work  will  be  forwarded  to  the   Registrar  to  process  refund  of  tuition  fee.   e)   For  non  F-­‐1  students,  he/she  should   proceed  to  the  Registrar  to  process   refunds  on  tuition  according  to  the   school’s  refund  policy.     f)   No  refund  will  be  granted  if  a  student   leaves  without  officially  withdrawing.  No   refund  will  be  given  to  a  student  who   leaves  under  discipline.    

Refund Policy   California  law  stipulates  that  a  student   has  the  right  to  cancel  his/her  enrollment   at  any  time  during  the  cancellation  period   and  receive  a  full  refund  of  any  money   paid  to  an  institution  minus  fee  not  to   exceed  $100.  A  student  also  has  the  right   to  withdraw  from  his/her  program  at  any   time.  If  a  student  chooses  to  cancel  or   withdraw,  he/she  must  notify   International  Theological  Seminary  in   writing.  The  withdrawal  or  cancellation   will  become  effective  as  of  the  date  the   seminary  approves  it.  If  a  student   withdraws  after  the  cancellation  period,   but  not  over  60%  of  the  instruction   period,  he/she  is  entitled  to  a  refund.   The  formula  for  refund  calculation  is  as   follows:  

ITS STUDENT  HANDBOOK  2014-­‐2016   If  a  student  paid  $920  tuition  and   withdraws  after  completing  10  hours  of  a   40-­‐hour  course,  his  refund  would  be:   $920  ÷  40  hours  =  $23.00  (hourly  rate   for  instruction)   $23.00  x  10  hours  =  $230.00  Partial   tuition  owed   Tuition  paid:  $920  minus  Partial   tuition  owed:  $230  =  Refund  Amount:   $690.00    

Course Attendance  Policy   Class  attendance  is  mandatory.  All   students  are  expected  to  attend  classes   regularly  and  punctually.  Normally,  three   absences  constitute  a  failing  grade  and   three  tardy  is  equivalent  to  one  absence,   but  the  professor  has  the  full  authority  to   determine  appropriate  consequences.     No  unexcused  absence  is  allowed.   Excused  absences  are  given  only  for   sickness  or  a  family  crisis.    A  student  may   ask  for  an  excuse  prior  to  the  class  by   explaining  the  circumstances  and   providing  a  plan  of  how  he/she  will  take   full  responsibility  to  make  up  the  work  (by   recording  the  lecture  and  discuss  the   content  with  another  student).     If  illness  or  other  emergencies  require  you   to  drop  one  or  more  classes  or  withdraw   from  school,  notify  the  seminary  office   immediately.  This  is  especially  important   for  international  students.    

Submission Of  Assignments   Course  assignments  should  be  turned  in   to  the  instructor  promptly  on  the  date   they  are  due.  Essays  and  other  writing   assignments  should  be  carefully  prepared   so  that  they  conform  to  the  latest  edition   of  Turabian.   The  seminary  deadline  for  all  course   assignments  is  4  p.m.  Friday,  the  last  day   of  the  exam  week.  Instructors  may  assign   due  dates  before  this  date,  but  they  may   not  accept  any  assignments  after  this   date.  Since  this  regulation  is  directly   related  to  the  ability  of  instructors  to   submit  final  grades  promptly,  please  do   not  ask  them  to  compromise  on  this   regulation.  

Academic Integrity   Students  are  expected  to  adhere  to  the   highest  standards  of  academic  integrity  in   all  their  written  assignments  and   examinations.  Except  for  items  explicitly   designated  as  group  projects  by  the   instructor,  all  work  submitted  should  be   one’s  own.  Academic  integrity  is  not   limited  to  one’s  own  actions  but  one’s   entire  environment.  For  example,  when   one  student  copies  answers  from  another   student,  both  the  one  copying  and  the   one  who  allows  him  or  her  to  copy  are  in   violation  of  academic  integrity.   A  failing  grade  will  be  the  result  of   violating  academic  integrity  in  any  form.   Serious  cases  and  defiant  behavior  are   investigated  by  the  Academic  Integrity   Committee.  Academic  probation,   suspension,  or  termination  will  be  the   consequences.  


The Academic  Program   Students  should  familiarize  themselves   with  the  seminary  catalog,  especially  the   requirements  for  the  degree  program   they  will  pursue.  For  the  first  quarter,  a   fairly  light  schedule  of  classes  (12  to  16   units  for  M.Div./M.A.  students)  is  advised,   in  which  you  believe  you  can  do  well— classes  for  which  you  have  at  least  some   previous  background.   A  typical  course  description  in  the  catalog   includes  the  number  of  units,  hours  per   week,  prerequisites,  and  a  short   description  of  the  course.  Generally  the   number  of  units  given  may  be  used  as  an   approximate  guide  to  the  amount  of   effort  you  may  be  expected  to  put  forth.   For  example,  a  four-­‐unit  course  requires   much  more  time  and  effort  than  a  two-­‐ unit  course.  The  course  description  is  a    

useful guide  into  what  is  covered  in  the   course.  A  prerequisite  is  a  course  which   must  be  taken  prior  to  enrollment  in   specific  course.   In  addition  to  courses  required  for   graduation,  there  is  often  room  in  a   student’s  program  for  elective  courses,   which  students  choose  to  broaden  their   knowledge,  develop  a  better  background   for  another  course,  or  improve  their  skills,   for  example,  in  English.  These  elective   courses  can  be  taken  in  the  second  year   of  the  M.A.  and  third  year  of  the  M.Div.   program,  and  are  included  in  the  total   number  of  units  required  for  graduation.       Below  is  a  summary  of  the  requirements   for  the  various  degree  programs  at  ITS.    

Summary of  Degree  Requirements       M.A.  


Th.M. (Thesis)  


Core Course   Requirements  

96 units  

144 units  

33 units*  

46 units*  

Dissertation/ Papers  

6 unit  dissert.  

9 unit     project   dissertation  

English Proficiency    (if  required)  

Rem. Eng.     (6  units)     Corr.  Eng.   (6  units)  

Rem. Eng.    (6  units)   Corr.  Eng.   (6  units)  

Corr.   English   (6  units)  









Minimum  GPA   Lowest  grade  


ITS STUDENT  HANDBOOK  2014-­‐2016   In  addition,  all  degrees  require  the   following:   1.   Pass  the  Bible  Knowledge  Test  (given   October,  April,  May)   2.   Settle  all  financial  obligations  with  the   school   3.   Complete  all  degree  requirements   within  five  years  of  initial  matriculation   Faculty  approval  of  overall  qualifications   Including  at  least  2  courses  (4   courses  for  graduates  of  non-­‐ Reformed  schools)  of  systematic   or  philosophical  theology.      

Full Course  Study  Load  For  F-­I   Students   A  student  with  F-­‐1  status  is  required  to   maintain  a  full  course  study  load  in  order   to  maintain  his/her  status.    A  student  with   F-­‐1  status  is  expected  to  finish  the  degree   he/she  is  accepted  within  the  specified   length  of  study  period  as  follows:  

M.A.               16  units  per  quarter  to   complete  the  program  in  two  (2)  years   M.Div.           16  units  per  quarter  to   complete  the  program  in  three  (3)  years   Th.M.         12  units  per  quarter  to   complete  the  coursework  and  thesis  in   two  (2)  years   D.Min.         15  units  per  quarter  to   complete  the  coursework  and  dissertation   in  two  (2)  years    

Duration Of  The  F-­1  Visa  For   Students  Writing   Thesis/Dissertation   1.    A  thesis  or  dissertation  should  be   completed  within  three  (3)  quarters.   2.  A  Fourth  Quarter  Extension  for   Thesis/Dissertation  (excluding  summer   term)  is  subject  to  a  penalty  which  will  be   categorized  as  “extension  penalty.”   3.  The  1-­‐20  Extension  is  only  for  six  (6)   months.  Every  application  has  a  fee.  (See   office  for  scheduled  payment.    It  may   increase  without  notice.)   4.  The  maximum  extension  in  writing  a   thesis/dissertation  is  TWO  (2)  quarters.    A   student  may  be  advised  to  finish  the   thesis/dissertation  in  his/her  home   country.    He/she  may  return  for   graduation.   5.  SEVIS  allows  students  to  return  home   for  research  and  be  away  from  school  for   no  more  than  120  days.    

Graduating Students   Immigration  Compliance     A  student  with  F-­‐1  visa  is  allowed  to  carry   less  than  the  minimum  units  in  the  last   quarter  of  the  last  year  of  study  ONLY.   The  minimum  full-­‐time  study  load  for  the   four  degree  programs  of  ITS  is  as  follows:    


12 units  per  quarter  


12 units  per  quarter  


9  units  per  quarter  

D. Min.    

10 units  per  quarter  

All F-­‐1  students  are  subject  to  annual   academic  review.    A  student  who  fails  to  


maintain the  required  cumulative  GPA  of   3.0  (B)  for  all  programs  is  on  academic   probation  for  one  (1)  quarter  and  a  Notice   of  Academic  Probation  is  issued  by  the   Registrar.    Failure  to  improve  the  GPA   above  the  required  level  may  result  in   dismissal  from  the  seminary.  Upon  the   recommendation  of  the  Faculty  members,   a  letter  of  dismissal  due  to  Academic   Incompetency  will  be  issued  to  the   student  signed  by  the  VP  for  Academic   Affairs.    Academic  Incompetency  will  be   noted  in  student’s  1-­‐20  (SEVIS).  

 Grading  Policy   Grade  System   Letter  grades  are  used  with  the  following   numerical  values  for  the  purpose  of   computing  the  grade  point  average:  

A student,  for  reasons  of  documented   illness  or  other  hardship,  may  request  an   extension  of  the  due  date  for  course   work.  The  professor,  with  the   concurrence  of  the  VP  for  Academic   Affairs,  may  give  an  “I”  grade  for  the   course.  This  grade  is  temporary  and  the   student  will  be  given  up  to  the  end  of  the   next  quarter  to  complete  the  course   requirements.    If  at  the  end  of  the  agreed   time  frame  the  “I”  grade  is  not  removed,   it  will  automatically  change  to  “F”.    The   grade  will  appear  as  such  on  the   permanent  record.  

B 3.00     (84-­‐87)  

B-­‐ 2.67     (80-­‐83)    

Transfer Of  Credit  

A-­‐ 3.67     (92-­‐95)    

AVERAGE C+   2.33     (76-­‐79)   C   2.00     (72-­‐75)   C-­‐   1.67     (68-­‐71)     POOR   D+    1.33     (64-­‐67)   D        1.00     (60-­‐63)  

Policy On  Incomplete  Grades  

GOOD B+   3.33     (88-­‐91)  

A 4.00     (96-­‐99)  

FAILURE F     0.00     (0-­‐55)  

When a  student  receives  an  “F”  grade,  the   course  will  have  to  be  repeated  if  it  is   needed  to  fulfill  course  requirements   (core  course)  for  a  degree  program.  An   “F”  grade  is  counted  in  computing  the   current  and  cumulative  GPA  until  a  new   grade  is  given  for  the  course.  However,   “F”  grade  will  appear  as  such  on  the   permanent  record.  

EXCELLENT       A+    4.00     (100)  


D-­‐    0.67     (56-­‐59)    

Requests for  transfer  of  credit  will  be   reviewed  only  after  a  student  has  applied   for  admission  into  a  degree  program  at   ITS.  The  maximum  credits  that  may  be   transferred  from  another  accredited   institution  to  ITS  may  be  up  to  20%  of   total  number  of  units  required  for    Master   of  Divinity  and  Master  of  Arts  in  

ITS STUDENT  HANDBOOK  2014-­‐2016   Theological  Studies  Programs.    A   maximum  of  30%  of  the  total  number  of   credits  may  be  transferrable  for  Master  of   Theology  and  Doctor  of  Ministry  programs   at  ITS  excluding  thesis  or  dissertation.   Courses  to  be  considered  for  transfer   must  have  been  completed  successfully  at   another  institution  with  a  grade  B  or   higher  for  the  M.  A  and  M.Div.  programs   and  B  or  higher  for  the  Th.M.  and  D.  Min.   programs  

Advanced Standing   Award  of  credit  for  prior  experiential   learning  is  quite  extraordinary  which  is   not  yet  practiced  at  ITS.    However,   accrediting  agencies  such  as  Association   of  Theological  Schools  in  United  States   and  Canada  (ATS)  allows  each  institution   to  exercise  discretion  on  this  matter   within  the  general  policy  as  follows:   A  student  granted  advanced  standing  may   be  exempted  from  some  courses  but  not   reducing  the  total  number  of  academic   credits  required  for  the  degree.    The  term   “advanced  standing”  is  distinct  from   transfer  of  credits.  The  Advanced   Standing  refers  to  student’s  competence   when  no  transcripts  of  graduate  credit  are   presented.  If  advanced  standing  is   granted  with  credit  on  the  basis  of   appropriate  evaluation,  not  more  than   20%  of  the  total  credits  required  for  a   degree  may  be  applied.   ITS  grants  award  of  credit  for  prior   experiential  learning  to  an  outstanding,   exemplary  and  promising  student  with   more  than  15  years  of  successful  church   or  mission  ministry  from  his/her  home  

country.  Proper  certification  of   ministerial  experience  from  one’s  home   country  and  recommendation  from   leadership  are  required  for  a  student  who   requests  an  evaluation  for  “award  of   credit  for  prior  experiential  learning.”     Upon  the  recommendation  of  the  Faculty,   a    student  may  be    awarded  for  up  to  a     maximum  of  20%  of  the  total  number  of   required  units  for  the  degree.    Advanced   standing  is  only  for  the  Master  of  Divinity   program.     However,  the  award  of  credit  for  prior   experiential  learning  may  be  granted  to  a   Doctor  of  Ministry  student  by   administering  necessary  written  and  oral   examinations  by  the  advanced  standing   committee.    Awarded  credits  not  more   than  20%  of  the  total  required  units   excluding  dissertation    will  be  recorded  in   the  transcript  with  a  notation   Passed(ADS)  without  counting  toward   GPA  .  

Procedure On  Advanced   Standing  Or  Award  Of  Credit  For   Prior  Experiential  Learning   a)  The  student  should  file  a  request  for   the  Award  of  Credit  for  Prior  Experiential   Learning  evaluation  from  the  VP  for   Academic  Affairs  office.  Certification  of   ministerial  experience  from  one’s  home   country  and  recommendation  from   his/her  home  country  leadership  should   be  filed  together  with  the  request  form.    b)  The  VP  for  Academic  Affairs  shall   appoint  the  members  of  the  Advanced   Standing  Committee  consisting    of  a   mentor  and  two  other  faculty  members.    


This committee  appointed  for  this   particular  student  will  also  serve  as  the   dissertation  committee.   c)  The  Advanced  Standing  Committee   (ASC)  will  administer  necessary  written   and  oral  examinations  as  the  basis  for   evaluation.    Upon  passing  the   examinations,  the  ASC  and  the  VP  for   Academic  Affairs  will  decide  the  number   of  award  of  credit  for  prior  experiential   learning,  not  exceeding  20%  of  the  total   number  of  required  units  for  the  degree   excluding  dissertation  of  a  D.Min.  student.   d)  The  ASC  will  recommend  a  student  to   faculty  members  for  certification.  Award   of  credit  for  prior  experiential  learning  will   be  forwarded  to  the  Registrar  for   recording  with  a  notation  Passed  (ADS)   without  counting  toward  the  GPA  .   e)  A  student  granted  the  award  of  credit   for  prior  experiential  learning  shall  pay   50%  of  the  tuition  fee  for  the  awarded   credit.    A  student  has  the  right  appeal  for   re-­‐evaluation.  

Transferability Of  Credits  And   Credentials  Earned  At  Our   Institution     The  transferability  of  credits  you  earn  at   ITS  is  at  the  complete  discretion  of  an   institution  to  which  you  may  seek  to   transfer.  Acceptance  of  the  degree  you   earn  in  Master  of  Arts  in  Theological   Studies,  Master  of  Divinity,  Master  of   Theology  and  Doctor  of  Ministry  is  also  at   the  complete  discretion  of  the  institution   to  which  you  may  seek  to  transfer.  If  the   credits  or  degree  that  you  earn  at  this   institution  are  not  accepted  at  the  



institution to  which  you  seek  to  transfer,   you  may  be  required  to  repeat  some  or  all   of  your  coursework  at  that  institution.  For   this  reason  you  should  make  certain  that   your  attendance  at  this  institution  will   meet  your  educational  goals.  This  may   include  contacting  an  institution  to  which   you  may  seek  to  transfer  after  attending   ITS  to  determine  if  your  credits  or  degree   will  transfer.   Students  may  apply  for  admission  to   credit  courses  on  a  non-­‐credit  or  audit   basis.    Applicants  must  meet  all  applicable   admissions  requirements.  .  In  order  to   audit  a  class,  the  student  has  to  obtain   the  permission  of  the  VP  for  Academic   Affairs,  complete  the  necessary   registration,  and  pay  a  non-­‐refundable  fee   ($100  per  course)  for  each  course.  The  fee   is  refundable  only  if  the  instructor  does   not  approve  the  class  attendance  of  the   audit  student.  A  grade  of  "AU"  will  be   given  to  denote  an  audit.    Students  must   declare  their  intention  to  audit  a  class  at   the  time  of  registration.       An  audit  student  who  wants  to  take  a   course  for  credit  is  subject  to  the   academic  policy  of  the  seminary,  including   tuition  and  class  assignments.  A  course   may  be  changed  from  Audit  to  Credit  no   later  than  the  end  of  third  week  of  the   quarter.    

Independent Study   Taking  courses  through  independent   study  is  strongly  discouraged.  Requests   for  independent  study  are  reviewed  and   granted  by  the  VP  for  Academic  Affairs  

ITS STUDENT  HANDBOOK  2014-­‐2016   under  special  circumstances.  M.A.  and   M.Div.  students  are  allowed  one   independent  study  per  quarter  during  the   last  year  of  study  only.    Th.  M  and  D.  Min.   students  are  allowed  to  enroll  one   independent  study  per  quarter  to  a   maximum  of  two  (2)  courses.  After   obtaining  an  agreement  between  a   professor  and  student,  an  independent   study  course  may  be  conducted  by  means   of  assigned  reading  and  reading  report   (M.A.  and  M.Div.  1200  pages;  Th.M.  and   D.  Min,  2800  pages);  writing  a  paper  (M.A.   and  M.Div.  20  pages;  Th.  M  and  D.  Min.   35-­‐40  pages  quality  research  paper);   and/or  an  examination.  A  student  taking   an  Independent  study  should  meet  at   least  three  times  with  the  professor  for   discussion.    In  the  four  degree  programs,   the  maximum  credit  hours  which  can  be   taken  through  independent  study  are  as   follows:  

required to  raise  his/her  GPA  in  the   following  quarter  above  the  minimum   GPA.  Failure  to  raise  GPA  above  the   required  level  may  result  in  dismissal  from   the  seminary.  

Readmission No  period  of  time  is  specified  before   students  who  have  been  dismissed  for   poor  academic  performance  are  eligible   to  petition  for  readmission.  The   Admissions  Committee,  however,  will   readmit  a  student  only  when  there  is  clear   evidence  that  the  difficulties  previously   encountered  have  been  overcome  and   that  eventual  completion  of  degree   requirements  can  reasonably  be   expected.  

Leave Of  Absence  

Regular class  attendance  is  expected  in   every  course.  Absence  from  class  for  a   legitimate  reason  will  be  excused  by  the   professor  if  the  reason  is  reported  to   him/her  promptly.    When  a  student’s   absence  from  the  campus  is  due  to  illness   or  some  other  causes,  he/she  is  expected   to  notify  the  Department  Dean  or  the  VP   for  Academic  Affairs  promptly  of  such   absence  and  its  cause.  Leave  of  absence   can  be  granted  under  extraordinary   circumstances.  

GPA And  Academic  Probation  


A student  may  be  placed  on  academic   probation  if  the  student’s  cumulative  GPA   does  not  meet  the  required  level  [3.0  (B)   for  MA  and  M.Div.  programs  and  3.3  (B+)   for  Th.M.  and  D.  Min.  programs].  A   student  placed  on  academic  probation  is  

Commencement exercises  are  held  once   each  academic  year  at  the  end  of  the  third   quarter.  All  students  who  are  eligible  to   receive  degrees  are  expected  to   participate  in  the  commencement   ceremony.  If  a  student  is  unable  to  be   present  at  the  ceremony,  he/she  must  


2 courses  (6-­‐8  credit  hours)  

M.Div.   hours)  

3 courses  (9-­‐12  credit  

Th.M.   2  courses  (maximum  of  6   credit  hours)  

D. Min.     2  courses  (maximum  of  10   credit  hours)  


petition the  faculty  to  receive  the  degree   in  absentia,  giving  the  reason  for  his/her   inability  to  attend  the  commencement   ceremony.   When  it  is  necessary,  a  graduation   ceremony  is  held  at  the  end  of  Fall   Quarter  to  celebrate  the  students’   graduation  before  they  return  to  their   respective  country.    

Request For  Transcript  And   Diploma   Prospective  graduates  must  process  their   Clearance  no  later  than  the  last  day  of   classes  of  the  last  quarter  in  order  to   participate  in  the  commencement   exercises.  Neither  a  diploma  nor  a  final   transcript  will  be  released  to  a  student    

until his/her  financial  obligations  to  the   seminary  are  paid  in  full.  For  a  student   who  received  grant  or  Mission   Partnership  Scholarship  and  signed  a   Pledge  to  Return  to  his/her  country,  the   diploma  and  transcript  will  be  released  if   a  graduate  with  debt  has  returned  to   his/her  country  and  has  served  at  least  for   three  years.  (See  Scholarship  and   application  process).  

Th.M. and  D.Min.  Procedures   Students  enrolled  in  the  Th.M.  and  D.Min.   programs  should  pay  special  attention  to   the  special  requirements  and  procedures   described  in  the  catalog.  A  summary  of   these  procedures  is  as  follows:

Th.M And  D.Min.  Requirements  Timeline   Description  


Be assigned  (1st  year   students)/Petition  for  (non-­‐1st  year   September   students)  faculty  advisor  based  on     area  of  interest  



D.Min. September    

Arrive at   dissertation/papers/project   topic(s);  submit  proposal  

First Quarter   (Last  Fri.  of   Sept.)  

First Quarter  (Last   Fri.  of  Sept.)  

Undergo qualifying/candidacy  oral   examination,  begin  writing   dissertation  

First Quarter   (October)    

First Quarter   (October)    

Submit dissertation/papers  and   Abstract  to  mentor  &  readers  

2nd  Fri.  of   March      

2nd  Fri.  of  March      

Oral defense  

   1st  &  2nd        1st  &  2nd  week   week  of  April     of  April    

Submit final,  corrected  archive   copies  

Last Friday  of   Last  Friday  of  May     May    

ITS STUDENT  HANDBOOK  2014-­‐2016     Upon  arrival,  the  student  should  report  to   the  Academic  Dean  the  area  in  which  he   or  she  wishes  to  do  research  and  writing   (e.g.,  Church  History,  Missions,  Old  or   New  Testament,  Systematic,  Practical     Theology).  The  Dean  will  confer  with  the   faculty  and  appoint  a  mentor.   The  choice  of  a  topic  for  the  thesis  must   be  made  in  consultation  with  the  mentor,   and  a  dissertation  proposal  is  submitted   to  the  Academic  Dean.  A  qualifying   examination  is  held,  to  verify  that  the   student’s  abilities  and  chosen  topic  are   viable.   If  approved  for  candidate  status,  the   student  may  begin  research  and  writing,   following  the  guidance  of  the  mentor  at   all  steps  of  the  process.  Students  must   register  for  the  writing  of  their   dissertation  as  if  it  was  a  course,  and   tuition  is  charged  according  to  the   number  of  hours  designated  for  the   dissertation.   By  the  end  of  March  of  the  following  year,   the  complete  dissertations  should  be   submitted  to  the  school  through  the   student’s  mentor,  who  will  arrange  an   oral  defense  in  the  second  and  third   weeks  of  April.  If  the  dissertation  is   deemed  to  be  of  sufficient  quality  then   the  candidate  is  approved  for  the  degree.   Final  copies  of  the  dissertation,  including   any  required  revisions,  are  due  by  the   second  Friday  of  June.  Students  should   carefully  study  the  guidelines  on  academic   writing  in  a  separate  document.  

Alumni Society   Graduation  does  not  signal  the  end  of   one’s  relationship  with  ITS;  on  the   contrary,  it  is  just  the  beginning!  All   alumni  are  considered  a  part  of  the  ITS   family  worldwide,  and  are  one  of  the   main  avenues  through  which  ITS   continues  to  expand  to  different  areas  of   the  world.  We  look  forward  to  hearing   news  of  you  and  your  ministry.  We  ask   that  you  continue  to  partner  with  us  and   prayerfully  and  generously  support  the   seminary.  Continue  to  communicate  with   ITS  through  internet  forums,  our  visiting   professors  or  visit  the  campus.    

Tuition and  Financial  Aid   Guidelines   International  Theological  Seminary   neither  participates  in  Title  IV  nor  receives   any  state  or  Federal  fund.   The  International  Theological  Seminary   Grants  are  provided  to  prospective   students  who  demonstrate  their  promise   and  potential  for  leadership  in  the   churches  of  their  home  countries.  Grants   are  awarded  to  international  students   with  F-­‐1  status  and  students  who  are   already  serving  ethnic  churches  in  the   United  States.    Grants  from  25%  to  50%   tuition  fee  only  are  given  according  to  the   needs  of  each  student.     Generally,  international  students  with  F-­‐1   visa  are  granted  50%  tuition  fee  ONLY  in   the  form  of  an  interest-­‐free  forgivable   loan.  This  loan  will  be  automatically  


reduced by  25%  for  each  year  if  a  student   returns  home  or  either  serves  a  church  or   educational  institution  in  his/her  home   country  or  in  mission  field  after   graduation  from  ITS.  In  order  to  receive   tuition  fee  grant  from  ITS,  every  student  is   required  to  sign  a  “Statement  of   Commitment.”  However,  when  student     does  not  keep  his/her  pledge  to  return  to   his/her  countries  after  study,  he/she  will   be  obligated  to  pay  back  the  full  amount   of  grant  he/she  received  throughout  the   study  at  ITS.   All  grants  are  reviewed  and  renewed   annually  in  the  duration  of  the  study   within  the  designated  program  provided   the  recipient  remains  in  good    standing   and  must  maintain  an  average  GPA  of  3.0   or  B  for  M.Div  and  M.A  and  an  average   GPA  of  3.33  or  B+  for  Th.M  and  D.Min.    

Tuition payment   Payment  Schedule   Tuition  and  other  fees  are  payable  at  the   time  of  registration.  This  is  normally  on   the  day  before  the  beginning  of  classes   for  a  quarter.  Returning  students  who  did   not  take  advantage  of  Pre-­‐  registration   during  the  previous  quarter  will  be   charged  a  late  registration  fee  ($80).  

Payment  in  Full   Students  must  pay  the  whole  amount  of   the  tuition  and  fees  indicated  on  the   registration  paper  at  the  time  of   registration.  



Installment Payment  Plan   Students  who  want  to  pay  tuition  and  fees   in  installments  must  pay  one-­‐third  at  the   time  of  registration,  one-­‐third  on  the  first   day  of  the  following  month,  and  the  final   one-­‐third  on  the  first  day  of  the  next   month.  

Policy for  continuing  students   Failure  to  keep  accounts  current  will   render  students  ineligible  to  attend   classes  or  receive  grades  or  transcripts.   Students  will  not  be  permitted  to  register   for  courses  for  a  new  quarter  unless  all   financial  obligations  to  the  seminary  have   been  settled,  or  satisfactory   arrangements  have  been  made.  

Financial Aid,  Grants  and   Scholarship   When  the  admission  application  is   accompanied  by  a  scholarship  application,   the  scholarship  committee  shall  decide  on   grants.    Grants  or  Scholarship  are  for  Full-­‐ time  Students  only.  

Tuition Fee  Grant:    25%  Up  To   50%  Tuition  Fee  Only  

Description   Since  this  seminary  is  fully  dedicated  to   developing  and  training  future  church   leaders  for  developing  world,    all   prospective  students  are  encouraged  to   demonstrate  their  promise  and  potential   for  leadership  in  the  churches  of  their   home  countries.  The  grants  are  funded  by   mission-­‐minded  churches,  mission   organizations  and  individuals  who  are   concerned  for  the  strategic  mission  to  the   Majority  World  through  ITS.    

ITS STUDENT  HANDBOOK  2014-­‐2016   Grants  are  awarded  to  international   students  in  the  form  of  an  interest-­‐free   forgivable  loan.  This  loan  will  be   automatically  reduced  by  25%  for  each   year  if  a  student  serves  a  church  in  his/her   home  country  or  in  mission  field  after   graduation  from  ITS.     However,  when  students  do  not  keep   their  pledge  to  return  to  their  countries   after  study,  they  will  be  obligated  to  pay   back  the  full  amount  of  grant  they  have   received  throughout  their  study  at  ITS.   Grant  application  must  be  applied  for  at   the  time  of  application  for  admission.     (Download  admission  documents  online)  

Basis for  Grant  Award       The  following  are  considered  as  the  bases   for  the  awarding  of  grant.   1. Individual  financial  needs;     2. Ministerial  experience  and  special   merits;     3. Mission  strategy,  demonstrated   promises  and  potentialities  for   leadership  in  Third  World  churches,   4. Maintains  3.0  GPA  and     5. Designated  funds    

Duration of  Grant   All  grants  are  renewed  annually  for  the   duration  of  the  study  within  the   designated  program,  provided  the   recipient  remains  in  good  standing  and   must  maintain  an  average  of  3.0  GPA  or  B   as  stipulated  on  the  conditions  of  the   awarding  of  the  grant.  Renewal   application  must  be  submitted  no  later   than  May  1  of  each  year.  

The maximum  length  of  the  duration  of   grant  is  two  (2)  years  for  M.A.,  Th.  M.  and   D.  Min  and  three  (3)  years  for  Master  of   Divinity.  When  additional  courses  are   prerequisite  for  the  degree,  grant  may  be   extended  to  a  maximum  of  three  (3)   years.  There  is  no  grant  for  student  who   applies  for  second  degree  program  right   after  graduation.    In  order  to  avail  of  ITS   grant,  student  must  return  to  his/her   home  country  and  serve  at  least  4  years.       Students  must  pay  fee  and  tuition  for  any   credit  taken  to  repeat  a  course.  

Mission Partnership   Scholarship:    100%  Tuition  Fee   Only   Annually,  100%  tuition  fee  only   scholarship  is  awarded  to  incoming   students  who  are  highly  recommended   and  sent  by  either  their  academic   institution  or  denomination  for  further   study  in  order  to  prepare  for  leadership   responsibilities  in  their  home  country.  

Initial Qualification  For  Mission   Partnership  Scholarship     1. An  incoming  student  should   submit  Mission  Partnership   scholarship  application  together   with  Commitment  to  Return  Home   and  a  signed  job  contract  with   home  mission,  church  or  school.   2. Minimum  average  of  B+  or  3.5   GPA  from  the  last  school  attended   3. Certification  Letter  of  ministry   performance  from  either   supervisor  or  pastor   4. The  applicant  and  home  mission  or   church/school  should  sign  an  


agreement indicating  that  after   graduation  from  first  degree   program,  the  student  should   return  home  and  will  be  absorbed   by  the  denomination,  school  or   church  for  ministry.   5. Qualified  incoming  student  from   overseas  will  be  notified  of  the   scholarship.     6. Performance  will  be  reviewed   annually.    

Terms and  Conditions  for  ITS   Mission  Partnership  Scholarship   1. There  is  no  automatic  renewal  of   scholarship.  Mission  Partnership   scholarship  is  subject  to  annual   review.   2. All  applicants  should  maintain  Full   Course  Study  Load  prescribed  in   ITS  time  in  order  to  qualify  for   Mission  Partnership  scholarship.     3. Re-­‐application  for  Mission   Partnership  Scholarship:     Applicants  should  maintain  a   grade  average  of  3.33  GPA  (B+)  or   higher  and  have  submitted  the   Personal  Development  Goal.     4. Deadline  for  scholarship   application  renewal:  June  15.      

Presidential Scholarship     Every  year  ONE  $1000  Presidential   scholarship  will  be  given  to  a  student  who   has  the  most  financial  need.    To  be   qualified,  a  student  must  have  a  minimum   of  3.5  GPA    and    is  highly  recommended   by  supervising  pastor  or  faculty.    The   recipient  may  be  recommended  by  the   faculty  but  the  final  decision  will  be  from  



the President.    The  scholarship  will  be   credited  towards  tuition  fee.   Awarding:  Fall  Quarter  –  Convocation   Service  

Faculty Scholarship:   Every  year  ONE  $1000  Faculty  Scholarship   will  be  awarded  to  a  student  who   exemplified  academic  excellence,  has  the   highest  GPA  but  not  lower  than  3.80  GPA.   The  recipient  should  be  voted  by  the   Faculty  and  recommended  to   Administrative  Council  for  Awarding.    The   scholarship  will  be  credited  towards   recipient’s  account.  Awarding:  Fall   Quarter  –  Convocation  Service   ALL  applications  for  renewal  will  be   reviewed  by  the  Faculty  and  be   recommended  to  Administrative  Council   for  awarding.  Recipients  will  be   announced  during  the  Convocation   Worship  Service.    

Work Study       Limited  availability.  Upon  the  approval  of   the  VP  for  Operations  and  Finance,   student  is  allowed  to  work  between  6-­‐  15   hours  each  week,  depending  on  two   factors,  funding  and  work  availability.   Payments  are  automatically  credited   towards  tuition  fee.  Submit  application  to   the  Office  of  the  VP  for  Operations  and   Finance.  

Teaching Assistantship:     Limited  availability.  Upon  the  approval  of   the  VP  for  Academic  Affairs,  Teaching   Assistants  (TAs)  are  allowed  to  work   between  6-­‐  15  hours  each  week,   depending  on  two  factors,  funding  and  

ITS STUDENT  HANDBOOK  2014-­‐2016   work  availability.    Payments  are   automatically  credited  towards  tuition   fee.  Inquire  from  the  Office  of  the  VP  for   Academic  Affairs.      


Withdrawal and  Cancellation  of   Enrollment   Withdrawal  From  Course  Or   Class  And  Cancellation  Of   Enrollment   A  student  has  the  right  to  withdraw  from   course  or  class  as  long  as  it  does  not   jeopardize  his/her  immigration  Full  course   study  Load  as  F-­‐1  student.  A  student  who   withdraws  from  course  or  class  on  or   before  the  first  class  session  shall  receive   100  percent  refund  of  the  amount  paid   for  tuition.     California  law  stipulates  that  a  student   has  the  right  to  cancel  his  enrollment  at   any  time  and  receive  a  refund  for  that   part  of  the  course  not  taken  for  which  the   student  paid,  if  he/she  has  completed   60%  or  less  of  the  instruction.        

Withdrawal Or  Enrollment   Cancellation  Procedure   A  student  may  withdraw  or  cancel  his/her   enrollment  agreement  by  mail  or  in   person  with  a  written  request,   permanently  or  for  a  quarter.       1. The  Intent  to  Withdraw  or  Cancel   letter  should  be  addressed  to  the  VP   for  Academic  Affair.     2. If  the  student  has  1-­‐20  provided  by   ITS,  he/she  should  present  an  




admission letter  from  another   institution;  or  he/she  should  present   an  immigration  paper  showing  change   of  status.     Students  with  F-­‐1  status  will  be   transferred  upon  the  receipt  of  a  copy   of  admission  letter  from  another   institution.   Paper  work  will  be  forwarded  to  the   Registrar  to  process  refund  of  tuition   fee.   For  non  F-­‐1  students,  he/she  should   proceed  to  the  Registrar  to  process   refunds  on  tuition  according  to  the   school’s  refund  policy.     No  refund  will  be  granted  if  a  student   leaves  without  officially  withdrawing.   No  refund  will  be  given  to  a  student   who  leaves  under  discipline.    

Refund Policy   California  law  stipulates  that  a  student   has  the  right  to  cancel  his/her   enrollment  at  any  time  during  the   cancellation  period  and  receive  a  full   refund  of  any  money  paid  to  an   institution  minus  fee  not  to  exceed  $100.   A  student  also  has  the  right  to  withdraw   from  his/her  program  at  any  time.  If  a   student  chooses  to  cancel  or  withdraw,   he/she  must  notify  International   Theological  Seminary  in  writing.  The   withdrawal  or  cancellation  will  become   effective  as  of  the  date  the  seminary   approves  it.  If  a  student  withdraws  after   the  cancellation  period,  but  not  over   60%  of  the  instruction  period,  he/she  is   entitled  to  a  refund.   The  formula  for  refund  calculation  is  as   follows:  


If a  student  paid  $920  tuition  and   withdraws  after  completing  10  hours   of  a  40-­‐hour  course,  his  refund  would   be:   $920  ÷  40  hours  =  $23.00  (hourly  rate   for  instruction)   $23.00  x  10  hours  =  $230.00  Partial   tuition  owed   Tuition  paid:  $920  minus  Partial   tuition  owed:  $230  =  Refund  Amount:   $690.00  

Student Tuition  Recovery  Fund   (STRF)   A  student  must  pay  the  state-­‐imposed   assessment  for  the  Student  Tuition   Recovery  Fund  (STRF)  if  all  of  the   following  apply:     1. A  student  in  an  educational  program,   who  is  a  California  resident,  or  are   enrolled  in  a  residency  program,  and   prepay  all  or  part  of  his/her  tuition   either  by  cash,  guaranteed  student   loans,  or  personal  loans,  and     2. Total  charges  are  not  paid  by  any   third-­‐party  payer  such  as  an  employer,   government  program  or  other  payer,   unless  the  student  has  a  separate   agreement  to  repay  the  third  party.     A  student  is  not  eligible  for  protection   from  the  STRF  and  therefore  not  required   to  pay  the  STRF  assessment  if  either  of   the  following  applies:     1. Not  a  California  resident,  or  are  not   enrolled  in  a  residency  program,  or     2. Total  charges  are  paid  by  a  third  party,   such  as  an  employer,  government  



program or  other  payer,  and  he/she   has  no  separate  agreement  to  repay   the  third  party.     The  State  of  California  created  the   Student  Tuition  Recovery  Fund  (STRF)  to   relieve  or  mitigate  economic  losses   suffered  by  students  in  educational   programs  who  are  California  residents,  or   are  enrolled  in  a  residency  program   attending  certain  schools  regulated  by  the   Bureau  for  Private  Postsecondary   Education.     You  may  be  eligible  for  STRF  if  you  are  a   California  resident  or  are  enrolled  in  a   residency  program,  prepaid  tuition,  paid   STRF  assessment,  and  suffered  an   economic  loss  as  a  result  of  any  of  the   following:     1. The  school  closed  before  the  course  of   instruction  was  completed.     2. The  school’s  failure  to  pay  refunds  or   charges  on  behalf  of  a  student  to  a   third  party  for  license  fees  or  any   other  purpose,  or  to  provide   equipment  or  materials  for  which  a   charge  was  collected  within  180  days   before  the  closure  of  the  school.     3. The  school’s  failure  to  pay  or   reimburse  loan  proceeds  under  a   federally  guaranteed  student  loan   program  as  required  by  law  or  to  pay   or  reimburse  proceeds  received  by  the   school  prior  to  closure  in  excess  of   tuition  and  other  costs.     4. There  was  a  material  failure  to  comply   with  the  Act  or  the  Division  within  30 days  before  the  school  closed  or,  if  the   material  failure  began  earlier  than  30-­‐

ITS STUDENT  HANDBOOK  2014-­‐2016   days  prior  to  closure,  the  period   determined  by  the  Bureau.     5. An  inability  after  diligent  efforts  to   prosecute,  prove,  and  collect  on  a   judgment  against  the  institution  for  a   violation  of  the  Act."     However,  no  claim  can  be  paid  to  any   student  without  a  social  security  number   or  a  taxpayer  identification  number.     It  is  important  that  enrollees  keep  a  copy   of  any  enrollment  agreement,  contract,  or   application  to  document  enrollment,   tuition  receipts  or  canceled  checks  to   document  the  total  amount  of  tuition   paid  and  records  which  will  show  the   percentage  of  the  course  which  has  been   completed.  Such  records  substantiate  a   claim  for  reimbursement  from  STRF,   which,  to  be  considered,  must  be  filed   within  one  year  following  school  closure.     For  further  information  or  instruction,   contact,  Bureau  for  Private  Postsecondary   Education,  2535  Capitol  Oaks  Drive,  Suite   400  Sacramento,  CA  95833  or  P.O.  Box   980818,  West  Sacramento,  CA  95798-­‐ 0818    P  (916)  431-­‐6959;  F  (916)  263-­‐1897.     Website:    www.    

Statement on  Student   Fundraising  Efforts   Because  one  of  the  founding  principles  of   ITS  is  to  provide  education  to  those   students  who  normally  would  not  be  able   to  afford  it,  the  school  is  constrained  to   set  out  the  following  policy  concerning   fundraising  efforts  on  the  part  of  students   who  are  attending  ITS  on  scholarship.  

The school  is  well  aware  that  many  of  its   students  have  promising  ministries  at   home,  which  could  benefit  greatly  from   any  support  commitments  developed  in   the  United  States  through  contacts   provided  by  the  church  or  school  setting.   However,  the  students  are  reminded  that   the  reason  for  their  presence  in  this   country,  made  possible  by  the  school’s   scholarship  support,  is  solely  for  the   pursuit  of  their  intended  degree  program.   This  scholarship  support,  furthermore,  in   and  of  itself,  is  completely  adequate  for   the  purpose  specified,  and  the  student   should  therefore  accept  this  gift  in   gratitude  to  the  school  and  its  supporters.   In  view  of  this  situation,  for  students  to   carry  on  active  efforts  to  solicit  funds  for   their  own  personal  support,  or  for   pastoral,  missiological,  or  educational   ministry  in  their  home  countries  while   they  are  here  as  ITS  students  presents   serious  problem:  not  only  does  such   solicitation  have  the  potential  to  divert   funds  which  would  normally  have  been   given  to  ITS  in  order  to  support  future   students,  but  more  immediately,  it   reflects  an  attitude  on  the  part  of  the   student  of  not  being  satisfied,  of  always   seeking  more.  In  addition,  it  undermines   the  determination  by  the  school  of  the   amount  of  funds  necessary  to  carry  on  a   lifestyle  consistent  with  ministers  in   training.  This  attitude  and  the  perception   of  this  attitude  by  others,  we  believe,  is   detrimental  to  the  core  mission  and   purpose  of  ITS.    


Therefore, in  view  of  this  situation,  it  is   expected  that  students  will  not  actively   seek  support  from  outside  sources  in   addition  to  their  normal  ITS  support.  For   funds  which  are  offered  to  the  students   unsolicited,  the  students  should   graciously  encourage  the  donors  to  give   to  the  school,  instead.  If,  despite  the   students  adherence  to  these  guidelines,    



funds are  still  given  to  the  student,  he  or   she  is  required  to  report  the  amount  to   the  school  in  written  form,  including  date,   donor’s  name  and  address,  amount,  and   nature  and  circumstances  of  the  gift.  For   gifts  larger  than  a  set  amount,  which  is   currently  $450,  the  school  may  reduce  the   student’s  scholarship  accordingly.  

Chapter 2   Student  Support  and  Resources   Library   The  ITS  library  collections  consist  of  books   (English,  Chinese,  Korean,  etc.),   periodicals,  cassette  tapes,  CDs,  and   Videotapes.  At  present,  more  than  40,000   titles  of  books  (approximately  51,000   volumes)  are  cataloged  and  classified   using  the  Library  of  Congress  (LC)   Classification  system.  Beside  that,  there   are  4,000  Chinese  collections  and  2,500   Korean  collections  that  are  located  on  the   open  shelves.     International  Theological  Seminary  has  a   membership  of  the  American  Theological   Library  Association  (ATLA)  and  Southern   California  Area  Theological  Library   Association  (SCATLA).  ITS  website  is     ITS  is  a  SCATLA  (Southern  California  Area   Theological  Librarians  Association)   Member,  and  therefore  students  may  use   the  libraries  of  other  member  schools,  for   example,  Fuller  Seminary,  Talbot   Seminary,  and  Claremont  Graduate   School  of  Theology.  Please  request  an   identification  card  from  the  librarian.    

Library Hours   Monday-­‐Friday  8:00  a.m.-­‐4:00  p.m.   Closed  on  Saturday  and  Sunday.      

Closed during  chapel  time  11:45  a.m.-­‐ 12:30  p.m.  (Mon-­‐Fri)   At  the  chapel  time  [during  chapel],  all   students  are  encouraged  to  attend  the   worship  service.  No  one  is  allowed  to  stay   in  the  library.  

Library  Services   Reference  Desk:  Ask  (or  call  626-­‐448-­‐ 0023)  librarian  for  help  in  finding   information  or  using  the  library’s   resources.    

Computer Lab   Computer  lab  is  for  any  student  who   needs  a  word  processing  and  Internet   access.   Regarding  the  use  of  computer  for   completing  paper  work,  knowing  how  to   use  program  is  mandatory.  However,   students  can  find  assistance  for  computer   technology  from  students  who  are  on   duty  in  the  lab.  Students  should  bring   virus  free  diskette,  thumb  drive  or  CD  to   save  own  work.  Students  are  not  allowed   to  alter  any  programs/settings;  any   attempt  to  do  so  will  result  in  the  loss  of   his/her  right  to  use  computer.     Use  Internet  discriminatively.  Do  not   access  inappropriate  websites  that  violate  

school ethics.  Violators  will  be  reported  to   school  officers  for  proper  sanction.    

Maximum number  of  items  is  8  books  for   current  students  and  5  books  for  non-­‐ current  students.  

Hold Request:  The  circulation  desk  staff   can  put  a  hold  on  any  circulating  book   except  for  reserve  materials.  You  will  be   contacted  when  the  book  is  available  for   check  out.  

Circulations books  may  be  checked  out  for   two  weeks  and  may  be  renewed  once   unless  there  is  a  no-­‐hold  restriction  on  the   material.  Renewal  through  the  phone  is   acceptable.  

Any overdue  fine  on  checked  out  material   must  be  paid  before  the  item  can  be   renewed.  

Printer or  Copier:  Printouts  are  available   from  the  black  and  white  laser  printer  for   5  cents  per  page.  Copying  is  allowed  only   on  one  side,  not  on  both  sides.  Each  page   of  copying  is  5  cents.  All  pages  must  be   paid  for,  even  if  a  copy  was  made  by   mistake.      

Library Procedures     Locating  Materials   Book  search  is  made  through  the  use  of   computer  catalog.   Search  can  be  by  author,  title,  keyword,   or  subject  in  bib-­‐base,  on  our  computer   catalog   Periodicals  are  arranged  alphabetically  by   title  in  the  periodical  department.   Back  issues  are  located  in  storage.  (Ask   the  librarian).  

Checking Out  Materials   Valid  library  card  is  required  to  check  out/   renew  books.  



Videotapes may  be  checked  out   (maximum  of  2  copies)  for  two  days.   Overdue  charge  is  $1.00/tape/day.   Overdue  period  in  excess  of  one  month  is   considered  as  lost.  Lost  video  material  will   incur  $50  replacement  charge.     Audio  tapes  may  be  checked  out   (maximum  of  1  set)  for  one  week.   Overdue  period  in  excess  of  one  month  is   considered  as  lost.  Lost  video  material  will   incur  $50  replacement  charge.     CD  may  be  checked  out  (maximum  of  2   copies)  for  two  days.  Overdue  charge  is   $1.00/CD/day.  Overdue  period  in  excess   of  one  month  is  considered  as  lost.  Lost   video  material  will  incur  $50  replacement   charge.    

Overdue, Fines  And  Lost   Materials   Fines:  overdue  books  are  charged  at   $0.50/book  per  day  to  the  maximum   replacement  cost  of  books   Lost  book/s  must  be  replaced  with  the   same  or  similar  materials,  plus  charge  of   $30.00  per  soft  cover  item  or  $50  per   hard  cover  item.  

ITS STUDENT  HANDBOOK  2014-­‐2016   Three-­‐months  overdue  is  considered  as   lost.   Past  due  item(s)  or  unpaid  fines  in  excess   of  one  month  will  result  in  the  revocation   of  borrowing  privileges  until  the  issue  is   resolved.    

Reference Books,  Reserved   Books  And  Periodicals     These  resources  are  strictly  for  on-­‐site  use   only,  and  not  to  be  taken  out  of  the   library.  However,  special  arrangement  can   be  made  for  some  materials  to  be   checked  out  overnight  (to  be  returned  the   next  morning  by  9:50).    Library  items  for   on-­‐site  use  (not  to  be  checked  out)  should   be  left  on  the  desk  or  in  the  assigned   bookcase  for  re-­‐shelving  purposes.      

Library Conduct   Silence  should  be  observed.    Turn  off  all   mobile  phones.   Students  are  expected  to  remove  all  litter   from  the  tables  and  desks  they  have  been   using.  Keep  the  library  clean  at  all  times.     No  food  or  drink  is  allowed  inside  the   library.   Do  not  lie  down  to  sleep  on  the  sofa  and   chairs.    

Computer Laboratory   The  ITS  computer  laboratory  provides   approximately  twelve  up-­‐to-­‐date  pc   workstations  capable  of  word-­‐processing   and  basic  email  and  internet  applications,   as  well  as  theological  and  Biblical  

research. The  lab  is  located  within  the   library,  has  the  same  open  hours.  In   addition  to  the  general  Library  usage   regulations,  above,  students  should  take   time  to  understand  and  follow  the   guidelines  for  computer  usage  which   follow.  These  regulations  apply  not  only   to  the  computer  laboratory,  but  also  to   the  use  of  any  computers  belonging  to  the   school,  whether  on  campus  or  in  the   dormitories.  

System modifications   Students  are  reminded  that  no  one,  with   the  exception  of  Computer  Service   personnel,  is  allowed  to  make  any   hardware  or  software  modifications  to   the  current  computer  workstations,   including,  but  not  limited  to,  the  following   actions:   ! ! ! ! !

installing any  program   deleting  any  program   changing  system  preferences  or   options   changing  internet  options  or   preferences   clicking  “yes”  to  internet  dialogue   boxes  asking  to  install  programs  

If  a  student  needs  to  use  a  certain   program  which  is  not  already  installed  on   the  computers,  then  he  or  she  may   petition  the  System  Administrator  to   include  it  on  the  list  of  installed  programs.   The  decision  to  accept  or  reject  this   petition  will  be  based  on  the  necessity   and  utility  of  the  program,  as  well  as   overall  system  security  considerations.  


Usage limits   In  order  to  make  the  facilities  available  to   all,  students  are  asked  to  be  reasonable   and  sensitive  in  their  use  of  the  lab   computers.  If  others  are  waiting,  then   work-­‐processing  and  quick  email   checking,  for  example,  would  take   precedence  over  extended  internet   sessions.  

Questionable and  prohibited  internet   sites   The  internet  makes  available  a  wide   variety  of  materials,  some  of  which  fall   into  the  categories  of  the  illegal,  or  the   morally  reprehensible,  or  against  the   Christian  life-­‐expectations  of  ITS,  or  a   combination  of  two  or  more  of  the  above.   Students  are  expected  not  to  use  the   internet  in  such  ways.  Any  student  found   to  have  done  so  will  be  expelled   permanently  from  the  computer  lab  and   also  subject  to  the  appropriate  school-­‐ wide  disciplinary  procedures.    

Other Computer  Services  

School email   Students  are  assigned  to  use  an  email  address  while  they  are   at  ITS.  This  single  email  address  suffix   simplifies  communication  between   current  faculty,  students,  and  staff  and   will  also  allow  you  to  make  our  school   more  known.  All  students  are  expected  to   check  their  email  at  least  once  per  week   and  are  responsible  for  any  official   communications  disseminated  through   this  medium.  We  cannot  guarantee  that  



you can  keep  your  address  indefinitely,   but  you  will  be  allowed  to  use  it  for  at   least  three  months  after  graduation.   The  email  addresses  assigned  to  students   are  actually  virtual  email  addresses:  they   are  not  final  destinations  for  messages,   but  actually  forward  all  incoming   messages  to  an  actual  email  address  of   your  choice.  If  a  student  does  not  already   have  an  email  address,  he  or  she  should   sign  up  for  a  free  email  address  at  any  of   three  providers:     Yahoo  (   Hotmail   (   Google  (     The  email  address  which  is  listed  on  the   student’s  file  will  be  the  one  to  which   their  ITS  email  is  forwarded.  If  you  have  a   new  or  changed  email  address,  please   notify  the  Webmaster  and  request  that   your  ITS  mail  be  updated.  

Student computers   ITS  realizes  that  it  is  important  for   students  to  have  access  to  computer,   even  at  night,  and  will  try  to   accommodate  these  needs  as  much  as   possible.  In  addition  to  computers  in  the   campus  Computer  Lab,  there  are  some   public  computers  available  in  the   dormitories.  Students  who  do  not  own   their  own  computer,  but  have  a  real  need   for  one,  may  speak  to  the  IT  Manager  and   request  to  be  placed  on  a  waiting  list  to   be  assigned  a  refurbished  computer   should  one  become  available.  Once   assigned,  the  computer  should  be  treated   as  school  property  and  used  responsibly,  

ITS STUDENT  HANDBOOK  2014-­‐2016   so  that  upon  graduation,  the  unit  may  be   passed  on  another  student.    

Computer software  and  hardware   assistance   Basic  instruction  in  word  processing,   email,  and  internet  usage  is  provided   once  or  twice  yearly  at  special  orientation   sessions.  In  addition,  assistance  is   available  from  the  on-­‐duty  student   assistants  in  the  computer  lab.  Also,  help   can  be  found  informally,  from  other   students.   Also,  students  having  hardware  or   software  problems  with  their  own   computers  can  come  to  receive  advice   and  repair  of  simple  problems  at  the   “clinic,”  usually  held  one  afternoon  a   week.  Check  the  Computer  Lab  bulletin   board  for  more  information.    

Support and  Counseling   Faculty  Advisors  And  Advisor-­ Based  Small  Groups   Upon  admission,  each  student  is  assigned   a  faculty  advisor  with  whom  he  or  she  can   work  through  academic  procedures,  for   example  degree  planning,  registration,   and  performance,  as  well  as  psychological   and  spiritual  concerns.  

Other Sources  Of  Support   In  addition  to  the  faculty  advisor  program,   the  seminary  allocates  up  to  10  hours  per   quarter  per  student  for  out-­‐of  –class   faculty-­‐student  interaction  and  academic   counseling.  Students  may  come  to  the    

relevant individual  faculty  members   whenever  they  need  tutoring  or  academic   guidance.  Normally,  one  should  check  the   instructor’s  schedule  and  make  an   appointment  when  he  or  she  is  available.   In  addition,  the  Dean  of  Students  and   Academic  Dean  are  available  during   normal  school  hours  to  meet  the  needs  of   students.     For  those  suffering  in  special  mental  and   emotional  situations,  arrangements  will   be  made  for  a  limited  number  of   counseling  sessions..  Please  inquire  first   with  your  assigned  advisor  or  with  the   Dean  of  Students.  

Physical Health   Whether  or  not  one  has  health  insurance   (international  students  are  required  to   have  it;  see  chapter  6),  students  may  find   the  cost  of  health  care  intimidating.   However,  in  case  of  an  emergency,  one   should  not  hesitate  to  enter  a  hospital   emergency  room,  or  call  911,   immediately.    

Student Government     Each  year  the  student  body  elects  officers   to  serve  the  ITS  in  various  capacities,   including  representing  student  opinion   before  the  faculty  and  administration,  and   organizing  student  activities.  Moreover,   the  student  service  officers  are   responsible  for  supervising  all  the  campus   service  duties,  to  make  sure  that  they  are   satisfactorily  fulfilled.  Students  with   initiative  and  imagination  are  strongly   encouraged  to  participate  in  order  to   continually  make  ITS  a  better  school.


Chapter 3   Student  Life   In  fulfilling  its  mission,  it  is  the   responsibility  of  ITS  to  ensure  a  balanced   academic,  spiritual  and  social  life.  The   following  regulations  shall  serve  as  a   general  guideline  for  reference.  Further   questions  can  be  addressed  to  the  Dean   of  Students.  

Spiritual Formation   ITS  is  committed  to  see  our  students   develop  in  all  areas  of  their  lives—Biblical   knowledge,  leadership  skills,  and   character.    In  regard  to  the  latter,  various   approaches  are  used  to  foster  spiritual   formation:  

Chapel Attendance   Worship  and  prayer  meetings  are  part  of   ITS  family  daily  schedule.    The  chapel   times  play  an  important  role  in  molding   Christian  characters  and  promoting  unity   among  students,  staff  and  faculty.   Student  life  at  ITS  is  evaluated  based  on   the  student’s  participation  in  chapel   services  and  small  group  prayer  meetings.   Local  pastors,  faculty,  and  visiting  alumni   are  invited  to  speak  at  the  chapel.   Students  are  given  opportunity  to  lead   worship  and  sing  in  their  mother  tongues   to  share  with  others  the  diverse  cultural   aspects  of  Christian  worship.    



Community Prayer  Groups   Every  Wednesday,  faculty,  staff  and  the   entire  student  body  are  formed  into  small   groups  to  spend  time  in  prayer.  Small   groups  meet  to  nurture  one  another  with   their  testimonies  and  to  pray  for  concerns   shared  among  them.    

Church Attendance  &   Participation   All  students  are  expected  to  attend  and   participate  in  a  local  church  for  their  own   spiritual  growth.    Students  also  gain  the   opportunity  to  build  a  network  of   relationships  for  their  own  spiritual  well-­‐ being.    We  believe  that  experiential   learning  is  a  significant  part  of  the  overall   learning  process  while  in  seminary.        

Important School-­Wide   Functions   In  view  of  the  importance  of  the  unity  of   the  ITS  community,  all  students  are   expected  to  be  present  at  all  official   gatherings  and  functions  of  the  school.   Those  with  urgent  extenuating   circumstances  should  seek  to  be  excused   by  the  Dean  of  Students  and  properly   record  their  permitted  absence  in  the   Leave  of  Absence  Log.  Two  seminary   functions  of  utmost  importance,  and  from   which  students  will  normally  not  be  

ITS STUDENT  HANDBOOK  2014-­‐2016   excused,  are  Fall  Orientation  (for  new  and   continuing  students)  and   Commencement.  Students  should   examine  the  yearly  ITS  Calendar  and  plan   accordingly.    

Leave of  absence  policy   Any  absence  from  school  for  more  than   48  hours,  or  any  absence  which  causes   the  student  to  miss  an  important  school   function,  should  be  cleared  with  the   school  through  the  Leave  of  Absence   Logbook,  available  at  the  Academic   Dean’s  office:  fill  in  the  required  spaces   for  name,  dates,  reason  for  leave,  and   contact  information,  and  signature.  An   administrative  approval  signature  is  also   required.  Failure  to  properly  petition  for   and  report  absences  from  school  may   lead  to  disciplinary  action,  and  in  some   situations,  suspension  or  termination  of   the  student’s  visa.    

Use of  school  property   All  school  property  is  made  available  by   donations  of  friends  and  supporters  of  the   seminary.  They  have  made  sacrificial   donations  to  ensure  the  continuous   operation  of  the  seminary.  Please  take   good  care  of  them  as  “consecrated   entities”.  You  should  not  move,   rearrange,  or  remove  them  without  prior   permission  from  seminary  authority.    

Daily Lunch   Lunch  is  prepared  daily  by  students   and/or  through  outside  sources.  This  is  a   unique  provision  for  the  ITS  community.   Nevertheless,  the  expense  is  high  even   with  our  minimal  budget.  Students  are   expected  to  partake  of  what  is  offered   with  gratitude  and  without  waste  or  over-­‐ consumption.    

Interpersonal Relations   ITS  students’  conduct  toward  one  another   should  be  directed  by  our  Christian   outlook:   Because  we  are  all  made  in  the  image  of   God,  we  have  to  treat  everybody  with   respect.   Because  we  are  all  in  the  process  of   maturity,  we  make  allowances  for  each   other  without  rationalizing  or  excusing   our  sinful  behavior.   Our  freedom  in  Christ  is  not  a  license  to   do  what  we  want,  but  to  do  what  will   glorify  God  and  edify  others.   Integrity  should  characterize  us—our   deeds  should  match  our  words.   Love  should  motivate  our  actions.   Special  care  should  be  exercised  in  our   behavior  toward  leaders  and  students  of   the  opposite  sex:      

Leadership and  submission   In  Christ  we  are  all  equal,  whether  young   or  old,  man  or  woman,  rich  or  poor.  While  


equal in  God’s  sight,  God  has  given   leaders  to  whom  we  should  submit  and   give  honor  to.  All  of  us  are  leaders  in  our   communities;  we  need  to  practice  servant   leadership:  doing  what  needs  to  be  done   for  God’s  glory.    The  student  body  elects   individuals  to  the  Student  Executive   Committee.        

Relations with  the  opposite  sex   Since  students  are  expected  to  focus  on   studies  and  return  to  their  own  countries,   dating  and  courtship  are  discouraged.   Instead,  ITS  encourages  true  friendship   among  the  servants  of  the  gospel  so  that   the  Kingdom  of  God  may  be  furthered  by   cooperation.  Students  should  avoid   circumstances  where  wrong  public   perceptions  may  be  formed  regarding   their  social  behavior.    

Student Hygiene  And  Dress   ITS  recognizes  that  its  students  come  from   a  wide  range  of  cultures,  each  with  its   own  conventions  of  personal  hygiene   based  on  geographical,  traditional,  and   practical  considerations.  However,   inasmuch  as  the  school  is  situated  in  an   urban  setting  in  the  United  States,  and   also  for  the  sake  of  other  students  and   staff  who  may  be  from  different   backgrounds,  students  are  asked  to  bathe   or  shower  at  least  every  other  day,  and   launder  their  clothing  regularly  so  as  not   to  cause  discomfort  to  others.  Also   smoking  is  not  allowed.    



Although ITS  does  not  have  a  formal  dress   policy  for  students  and  much  is  left  up  to   individual  preference  and  taste,  students   are  expected  to  adhere  to  a  sensible   standard  of  dress  in  normal  campus  and   dormitory  life.  Clothing  should  be  clean   and  functional;  that  which  is  overly   revealing  or  distracting,  reflects  a   disrespectful  attitude  toward  others,  or  is   of  a  conspicuously  luxurious  nature,   should  be  excluded.  Some  examples  of   unacceptable  clothing  include  tight  or   semi-­‐transparent  shirts,  tank-­‐tops,  or  very   short  skirts.   Outside  of  normal  campus  life,  students’   choice  of  clothing  should  show  good   judgment  and  evaluation  of  the  situation,   so  that  the  reputation  of  the  school  is   upheld.  Public  ceremonial  events  such  as   Commencement,  for  example,  require   more  formal  attire,  such  as  shirt,  tie,  and   jacket  for  men  and  dress  for  women.  At   more  informal  events  (such  as  a  seminary   picnic),  a  t-­‐shirt  and  jeans,  or  even  shorts,   would  be  more  appropriate.      

RESIDENCE GUIDELINES   ITS  provides  housing  for  single  students   only.    It  is  limited  in  space,  so  it  is   available  on  a  first-­‐come  first-­‐serve  basis.   Dormitory  rental  rates  are  listed  by   quarter  per  person  based  on  the  number   of  occupancy.  Rates  are  subject  to   change.    Since  all  dormitory  rooms  are   first-­‐come,  first-­‐served,  students  are   encouraged  to  look  for  roommates  before   applying  for  a  particular  dorm.      

ITS STUDENT  HANDBOOK  2014-­‐2016   There  are  adequate  housing  facilities   within  2  mile-­‐radius  from  the  physical   location  of  the  seminary.  Prices  are   ranging  from  $  500-­‐  $1,200  per  month.     Renting  a  room  -­‐  $650  -­‐  $800  per  month   (including  utilities  except  phone)   One  bedroom  apartment  -­‐  $1000-­‐  $1,200   per  month   Two  bedroom  apartment  -­‐  $1,300  -­‐  $   1,400  per  month   ITS  has  no  responsibility  to  find  or  assist  a   student  in  finding  housing.   Married  students  who  come  with  their   family  must  secure  their  own  housing.   Due  to  immigration  requirements,   students  on  F-­‐1  visa  may  not  arrive  earlier   that  one  month  prior  to  the  beginning  of   classes,  but  married  students  must  plan  to   secure  housing  one  month  before  the   beginning  of  Fall  Quarter.  If  they  have   children,  they  should  plan  even  earlier.    

Room and  furniture  assignment   Students  living  in  residence  are  assigned   room  and  bed  space  with  much   deliberation.  Please  do  not  change   assignments  among  yourselves  without   permission.  All  furniture  has  been   arranged  with  much  care.  You  should  not   rearrange  them  on  your  own  before   consulting  with  the  Dorm  Manager.  In   general,  students  with  special  needs,  for   example  a  physical  disability,  have   precedence  for  choice  of  accommodation,   followed  by  others  ranked  by  age  from   oldest  to  youngest.  

Maintenance of  room  and  personal   property   All  rooms  and  public  spaces  should  be   kept  neat  and  free  of  rubbish.  Please  do   not  use  tape  or  nails  to  hang  anything  on   the  walls.     Students  should  not  keep  valuables,  such   as  jewelry  or  large  sums  of  money  in  their   room.  Students  who  lose  their  room  keys   will  be  charged  a  replacement  fee.   Students  are  not  authorized  to  duplicate   room  keys  on  their  own.   Students  leaving  their  rooms  in  the   summer  months  must  clean  up  their   rooms  and  return  keys  to  the  Vice-­‐ President  for  Operations  &  Finance.   Failure  to  this  will  result  in  their  normal   room  rate  being  charged.    

Communal behavior   Students  are  required  to  keep  voices   down  during  quiet  hours,  and  no  visitors   are  allowed  during  the  morning  quiet   time  hours.  The  private  space  and  times   of  others  should  be  respected.    

Residence Dining   The  Student  Vice-­‐President  oversees  the   lunch  program.    Lunch  is  available  at  the   dorm  Monday  through  Friday.  Students  in   residence  shall  take  care  of  their  own   meals  on  Saturday  and  Sunday.  Students   should  prepare  their  own  breakfast  with   the  bread,  jam,  milk,  and  other  supplies  


provided. Please  be  sure  to  clean  up  after   yourselves.    

Guests Your  guests  are  ITS’  Guest.  ITS’  guests  are   your  guests  too.  All  students  are  to  be   courteous  to  our  guests  and   visitors.    Dorm  students  should  not  bring   guests  of  the  opposite  sex  to  their  rooms.   Also,  no  guest  is  allowed  to  stay  overnight   in  the  dorms  without  prior  permission   from  the  Dean  of  Students.  All  guests   should  leave  by  10:30  p.m.  

2.    Non-­academic  grievances   a.  Among  students.    

Whenever a  grievance  among  students   arises,  a  threefold  process  will  be  utilized:  


Students are  expected  to  settle  the   grievance  among  themselves.  

Student Grievances  

If the  grievance  among  the  students  is   unable  to  be  resolved,  the  grievance  is  to   be  taken  and  addressed  by  the  members   of  the  Student  Executive  Council  (EXCO).   After  making  their  decision,  they  will   address  the  involved  students.  

There are  two  types  of  student   grievances:   1.        Academic  grievances   Students  who  have  an  academic   complaint  are  encouraged  to  contact  the   instructor  directly  to  resolve  the   complaint.  In  the  event  that  this  contact   does  not  resolve  the  academic  complaint,   the  student  is  encouraged  to  make  an   appointment  with  the  Vice-­‐President  for   Academic  Affairs  so  that  the  complaint   may  be  officially  registered  and  solutions   discussed.  Students  who  have  serious   grievances  should  submit  his/her   complaint  in  writing  to  the  Vice-­‐President   for  Academic  Affairs.  The  Administrative   Council  (President,  Vice-­‐President  for   Academic  Affairs,  Vice-­‐President  for   Students’  Life  and  Vice-­‐President  for  


Operations and  Finance)  shall  discuss  and   act  on  the  matter  in  its  next  available   meeting.  A  written  response  will  be   developed  and  forwarded  to  the  student   within  ten  days  after  the  meeting.  The   decision  of  Administrative  Council  is  final.   Issues  regarding  questions  and  disputes   about  grades  must  be  finalized  within  two   weeks  of  the  issuance  of  the  grades.  


If the  student  grievance  is  still  not   resolved,  the  grievance  will  be  taken  to   the  Vice-­‐President  for  Student  Life  who   will  make  a  final  decision  to  resolve  the   grievance.   b.    With  staff  and/or  faculty.   Whenever  the  student  has  a  grievance   with  a  staff  and/or  faculty  member,  the   student  should  put  the  grievance  in   writing  and  present  the  written  grievance   to  the  Vice-­‐President  for  Student  Life.   He/she  will  subsequently  take  the  letter   of  grievance  to  the  Administration  Council   who  will  respond  to  the  grievance  by  

ITS STUDENT  HANDBOOK  2014-­‐2016   communicating  with  both  the  staff  and/or   faculty  member  and  the  student(s)  in  an   appropriate  manner  to  resolve  the   grievance.   A  student  or  any  member  of  the  public   may  file  a  complaint  about  this  institution   with  the  Bureau  for  Private  Postsecondary    

Education at  2535  Capitol  Oaks  Drive,   Suite  400,  Sacramento,  CA  95833,  by   calling  telephone  number  (888)  370  -­‐7589   toll-­‐free  or  by  fax  (916)  263-­‐1897,  or  by   completing  a  complaint  form,  which  can   be  obtained  on  the  bureau's  internet  web   site  


Chapter 4   International  Travel  and  Living  in  United  States   International  Theological  Seminary  (ITS)   cordially  welcomes  our  new  students  to   the  United  States  of  America.  It  is  our   hope  that  you  will  enjoy  your  time  with   us.  Following  are  answers  to  questions   frequently  asked  by  international   students.    

Entry Documents  and   Procedures   Passport  And  Visa   Your  passport  is  the  identification   document  issued  by  your  government.   You  should  keep  your  passport  valid  at   least  six  months  from  the  expiration  date.   The  passport  is  stamped  with  a  visa  by  the   US  Embassy  or  Consulate  to  permit   entrance  to  the  United  States  of  America.   Most  visas  are  marked  “single  entry”,   which  means  that  you  may  enter  only   once  with  that  visa.  Some  visas  are   marked  “multiple  entry,”  which  means   that  you  may  enter  and  leave  as  often  as   you  like,  provided  the  visa.  Be  sure  to   keep  your  passport  in  a  safe  place  at  all   times.   NOTE:  It  is  strongly  advised  that  you   obtain  your  F-­‐1  visa  before  you  come  to   the  United  States,  rather  than  enter  the   U.S.  with  a  visitor  or  tourist  visa  and  then   try  to  change  their  status  to  F-­‐1.  



Other Documents   The  I-­‐20  Form  is  an  official  document   issued  to  you  by  the  seminary.  Upon  your   arrival,  the  immigration  officer  will  put  a   stamp  on  your  I-­‐20  form  with  a  notation   of  D/S  and  return  it  to  you.  You  must  keep   it  in  your  passport  together  with  the  other   documents.   The  official  name  of  the  I-­‐94  Form  is   “Arrival-­‐Departure  Record.”  This  is  the   card  that  is  stapled  to  your  passport  at   the  time  you  arrive  at  the  port  of  entry  in   the  US.  It  indicates  your  status  as  F-­‐1   students  it  will  have  either  an  expiration   date  or  the  notation  “DS,”  which  means   “duration  of  status.”  If  it  has  an  expiration   date,  you  must  have  it  extended  to  that   date.  If  it  is  marked  “DS,”  you  are   permitted  to  remain  as  long  as  you  are  in   status,  that  is,  as  long  as  you  are  a  full-­‐ time  student,  making  formal  progress,   and  attending  the  school  you  are   authorized  to  attend.  You  should  keep   your  I-­‐94  form  inside  your  passport  at  all   times.  

Extensions, Transfers,  and   Employment   Extension  Of  Stay   If  your  I-­‐94  has  an  expiration  date,  you   must  fill  out  the  I-­‐538  form,  available   through  the  INS,  and  send  it  together  with   the  I-­‐94  to  the  nearest  INS  office.  The  I-­‐ 538  must  be  signed  by  a  designated  

ITS STUDENT  HANDBOOK  2014-­‐2016   official  at  the  school,  certifying  that  you   are  a  full-­‐time  student  making  normal   progress.  This  means  that  if  you  have   dropped  below  a  full-­‐time  load  (normally   12  units/quarter  for  the  M.A.  or  M.Div.   and  9  units  for  Th.M.),  the  seminary  must   state  that  fact,  and  you  may  be  called  in   to  the  INS  to  explain  your  failure.  

Transfer To  Another  School   To  attend  a  school  other  than  the  one   written  on  your  I-­‐94  Form,  it  is  necessary   to  fill  out  a  I-­‐538  Form,  requesting   permission  to  transfer  to  another  school.   This  form  must  be  signed  by  an  official  of   the  school  you  were  last  authorized  to   attend  (the  one  written  on  the  I-­‐94  Form).   You  must  send  the  I-­‐538,  the  I-­‐94,  and  the   I-­‐20  forms  from  the  school  to  which  you   intend  to  transfer,  to  the  INS  office  that   controls  the  last  school  you  were   authorized  to  attend.  If  that  school  is  in   the  Los  Angeles  area,  you  should  send   these  materials  to  the  Los  Angeles  office   of  INS.  If  not,  you  will  have  to  find  out   from  the  school  that  signs  the  I-­‐538  Form   which  office  to  send  it  to.  

Employment For  International   Students   Approval  by  the  INS  is  not  required  in   order  to  work  on  campus.  If  it  is  necessary   for  you  to  work  and  if  you  are  in  your   second  quarter,  you  may  be  authorized  to   work  on  campus  for  no  more  than  twenty   hours  per  week.  Availability  of  on-­‐campus   jobs  is  limited,  however.    

Off-­‐campus employment  is  authorized  by   the  INS  under  one  of  two  conditions:  1)   for  practical  training;  2)  economic   necessity.  In  any  circumstance,  students   may  not  seek  employment  before  their   second  year  in  the  U.S.  

Practical Training   After  completion  of  your  course  of  study,   in  some  cases  students  may  apply  to   remain  and  accept  employment  for   practical  training  in  their  major  field   before  returning  to  their  homeland.  To   qualify,  it  must  be  shown  that  the   employment  will  provide  training  not   available  in  the  student’s  home  country.   Permission,  if  granted,  is  for  one  six-­‐ month  period,  and  in  some  cases  can  be   extended  to  another  six  months.  

Economic Necessity   To  be  eligible  for  employment  because  of   economic  necessity  you  must  show  that   there  was  an  unforeseen  change  in  your   financial  after  you  entered  the  United   States,  for  example,  caused  by  change  of   government  in  your  home  country,   decrease  in  the  sponsor's’  income,  or   drastic  change  in  exchange  rates.  If  the   Academic  Dean  supports  your  request,   you  may  submit  an  application  for   permission  to  work.  Normally,  such   applications  are  not  accepted  until  the   student  has  been  at  the  school  for  a  year   or  more;  otherwise  the  INS  may  order  the   student  to  leave  to  the  country.   A  work  permit,  which  is  a  note  on  the   student’s  I-­‐94  stating  that  employment  is   authorized,  allows  the  student  to  work  up  


to twenty  hours  per  week  during  the   school  year  and  full-­‐time  during  vacation   periods.  Students  having  ITS  full   scholarship  may  not  work  without  special   permission  from  the  Seminary.  Also,  ITS   full  scholarship  students  should  always   report  to  the  Seminary  their  grant  aid   from  other  source(s)  or  from  work.  In   such  case  their  scholarship  amount  may   be  reduced  to  allow  the  Seminary  to   allocate  assistance  to  others  who  are  in   need.  

Travel Outside  The  United   States   Students  are  reminded  that  any  travel   away  from  campus  needs  to  be  cleared   with  the  Dean  of  Students  or  Academic   Dean  and  recorded  on  the  Student  Leave   of  Absence  Log.  International  students   should  be  especially  careful  to  read  to   following  guidelines  and  confer  with  the   Academic  Dan  about  their  travel  plans.    

Travel To  Canada  Or  Mexico   If  you  have  a  multiple  visa,  you  may  visit   Canada  or  Mexico  for  less  than  thirty  days   during  your  stay  in  the  USA.  You  should   first  check  with  the  consulate  or  tourist   office  of  the  country  you  plan  to  visit  to   determine  whether  or  not  you  will  need  a   visa  to  enter  that  country.  You  will  also   need  to  take  with  you  a  valid  passport   (make  sure  that  it  is  6  months  before   expiry),  a  valid  I-­‐94  Form  and  your   stamped  I-­‐20  Form  which  was  also   endorsed  and  signed  by  an  INS  authorized   officer.  



When you  enter  Canada  or  Mexico,  keep   your  I-­‐94  Form;  you  will  need  it  to  be   readmitted.  When  you  re-­‐enter  the   United  States,  you  will  need  to  show  your   passport,  I-­‐94  Form,  and  I-­‐20  Form.  

Travel To  Other  Countries   Make  plans  to  stay  in  the  United  States  of   America  for  the  full  duration  of  your   studies.  Should  you  make  plans  to  leave   the  USA  for  a  short  period  of  time,  which   is  permitted  only  in  emergency  situations,   you  must  bring  the  I-­‐20  Form  with  you  as   well  as  your  passport.  Make  sure  to  have   a  seminary  authority  sign  your  I-­‐20  before   you  leave  the  country.  Without  the   signature  you  will  not  be  able  to  return.   The  signature  should  be  attained  at  least   one  week  before  you  plan  to  go.       When  you  leave  the  United  States,  you   will  be  asked  to  return  in  your  I-­‐94  Form;   you  will  receive  a  new  one  when  you  re-­‐ enter.  If  your  visa  is  still  valid,  that  is,  if  it   is  a  multiple-­‐entry  visa  and  it  has  not   expired,  and  if  your  passport  is  still  valid,   you  will  need  only  the  signed  I-­‐20  Form  to   re-­‐enter,  as  proof  that  you  are  in  good   standing  and  will  be  continuing  your   studies.   If  your  visa  is  a  single-­‐entry  visa  or  if  it  has   expired,  you  will  need  to  obtain  a  new   one  from  a  U.S.  consulate  or  embassy.   While  it  is  possible  to  do  this  in  any   country,  consular  officers  are  sometimes   suspicious  of  students  who  apply  for  visa   renewal  outside  their  own  country,  and  it   may  be  necessary  for  you  to  explain  why   you  are  applying  outside  of  your  country.  

ITS STUDENT  HANDBOOK  2014-­‐2016   Try  to  avoid  this  situation  of  uncertainty   and  waiting.   Whether  you  apply  for  visa  renewal  in   your  country  or  in  another  country,  it  is   usually  a  good  idea  to  have  someone  in   that  country  contact  the  embassy  or   consulate  to  find  out  exactly  what   documents  are  required  and  how  long  it   might  take  to  issue  the  visa.    

Guidelines for  living  in  the   U.S.A.   Housing     Full-­‐scholarship  international  students   normally  live  in  one  of  the  school   dormitories;  however,  for  some  students   with  families  or  in  other  special  situations,   private  accommodations  need  to  be   found.  Often  word-­‐of-­‐mouth  from  other   students  or  church  can  be  the  best  source   of  housing  leads.  Local  newspaper   advertisements  may  also  be  helpful.   Discuss  housing  problems  with  the  Vice-­‐ President  of  Finances  &  Operations.  

yard work,  housework,  babysitting,  etc.   Sometimes  board  (meals)  and  room  are   provided  in  exchange  for  household   duties,  or  a  small  weekly  or  monthly   allowance  may  be  paid,  depending  on  the   duties  required.   A  private  home  offers  both  economic  and   social  advantages.  Before  entering  into   such  an  arrangement,  however,  it  is  very   important  to  determine  in  advance   exactly  what  your  role  will  be,  what  you   will  be  provided  and  what  will  be   expected  of  you,  not  only  duties,  but   other  responsibilities,  such  as  being  on   time  for  meals,  informing  the  family  of   plans  to  go  out  of  town  on  the  weekend,   and  other  such  events.    


Private Home  

Many students  live  in  apartments  simply   because  they  are  more  readily  available   than  other  accommodations.  Before   looking  for  an  apartment,  you  should   decide  whether  you  want  to  live  alone  or   with  roommate,  whether  you  want  to   rent  or  lease,  and  whether  you  want  a   furnished  or  unfurnished  apartment.  

There are  many  different  arrangements   involved  in  living  in  a  private  home.  Often   the  student  will  simply  rent  a  room,   usually  with  a  private  bath.  He  or  she  pays   rent  but  lives  entirely  apart  from  the   family,  with  no  other  responsibilities  to   the  family.  In  other  cases,  the  student   may  become  more  or  less  a  part  of  the   family,  having  meals  with  them  and   having  assigned  responsibilities,  such  as  

Rent is  usually  paid  in  advance  by  the   month.  If  you  decide  to  move,  you  are   normally  expected  to  give  one  month’s   notice.  A  lease,  on  the  other  hand,  is  an   agreement  to  rent  the  property  for  a   specific  period  of  time,  usually  one  year.   The  tenant  agrees  not  to  move  and  the   landlord  is  prohibited  from  increasing  the   rent  during  the  period  of  the  lease.  In   some  areas,  there  are  laws  significantly  


favorable to  the  tenant,  covering  items   such  as  maximum  allowable  increase  in   rent  and  deposit  requirements.  

of ITS  is  available  in  the  upstairs  clothing   rack.  

Utilities include  gas,  water  and  electricity.   In  some  apartments  utilities  are  paid  by   the  landlord;  in  others  the  tenant  pays.   Before  renting,  find  out  who  is  expected   to  pay  for  what  utilities  (telephone  is  not   considered  a  utility;  it  is  always  paid  by   the  tenant).  

Immigration laws  do  not  allow   international  students  to  work  while   studying  in  the  United  States  without   USCIS  authorization.  Full-­‐time  students   who  suffer  from  economic  hardship  may   apply  for  a  work  permit  from  the  USCIS   after  completing  one  full  academic  year  of   study.  ITS  does  not  guarantee  nor  promise   jobs  for  students.  (contact  immigration   officer  for  detail).  

A security  deposit  is  an  amount  of  money   paid  by  the  tenant  and  refunded  to  him  if   he  leaves  the  premises  in  good  condition.   It  is  not  uncommon  for  a  landlord  to   require  a  minimum  of  additional  month’s   rent  as  well  as  a  cleaning  or  damage   deposit  of  $50.00  to  $200.00  or  more.  The   landlord  needs  to  receive  adequate  notice   when  you  move.  To  be  safe,  make  sure   you  give  written  notice  one  month  before   you  move.  While  a  security  deposit  is   refundable  if  you  leave  the  apartment   clean,  a  cleaning  fee  is  not.  If  you  pay  a   cleaning  deposit,  find  out  in  advance  how   clean  you  are  expected  to  leave  the   apartment.    

Food And  Clothing   There  are  many  possibilities  for  good  and   clothing,  but  expect  to  pay  significantly   more  than  in  your  home  country.  In   general,  larger  quantities  at  larger  shops   are  less  expensive  than  smaller  ones:  for   example,  a  liter  of  orange  juice  may  cost   $3.00  at  a  small  store,  $1.50  at  a  “Ralphs”   market,  and  $.75  (i.e.  $6  for  2  gallons)  at  a   Costco.  Some  used  clothing  from  friends  




Health Insurance   All  full-­‐time  students  are  required  to  have   healthcare  coverage.  The  seminary  does   not  pay  for  health  insurance.  The  student   is  responsible  in  securing  health  insurance   for  himself,  and  for  family  members  living   with  him.    

Transportation ITS  is  located  near  the  public   transportation  which  in  many  instances   will  be  adequate  for  the  student.  A   monthly  student  pass  which  covers  all  the   major  bus  and  subway  routes  in  Los   Angeles  area  can  be  purchased  for  a  low   price,  and  is  normally  the  best  option  for   most  students.  More  information  is   available  from  the  receptionist.  Ride-­‐ sharing  with  those  who  have  cars  is   another  solution.     If  a  student  is  certain  that  driving  is  an   absolute  necessity,  that  he  can  afford  to  

ITS STUDENT  HANDBOOK  2014-­‐2016   buy  and  maintain  a  car,  and  that  he  is   willing  to  take  on  the  responsibility  of   automobile  ownership,  then  the  following   items  are  required.  

DMV. In  some  cases,  possession  of  a   Social  Security  Card  may  be  helpful,  but  it   is  not  readily  available  to  international   students.  

Driver’s License  

Auto Insurance  

An international  Driver’s  License  is  not   recognized  in  the  U.S.  If  you  plan  to  drive,   you  will  need  to  secure  a  California   Driver’s  License  by  passing  a  written  test   and  a  driving  test  at  the  local  Department   of  Motor  Vehicles  (DMV).  A  study  booklet   to  prepare  for  the  test  is  available  free  at   the  DMV  office.  

California law  requires  public  liability  and   property  damage  (PL/PD)  insurance  on   your  car,  to  pay  for  any  personal  injury  or   damage  that  may  result  from  an  accident.    

Even if  one  does  not  plan  to  drive  an   automobile,  one  should  obtain  a   California  Identification  Card  from  the    

Currently basic  PL/PD  annual  premium  is   about  $1,000.  Driving  without  insurance   coverage  is  subject  to  a  fine  which   exceeds  $1,350.  Shop  around  for  the  best   rates.


Chapter 5   Student  Government     Student  Government   Constitution  and  By-­laws     Organization   ITS  students  are  organized  into  an   association  called  ITS  Student  Body,  which   is  structured  as  follows:  the  Student  Body   Council  and  the  Student  Body  Executive   Committee.  Its  purposes  are:     To  foster  the  integration  of  all  ITS   students  in  the  community,  and  giving  the   members  of  the  institution  a  sense  of   belonging  as  a  spiritual  family,     1. Develop  strong  Christian  character,     2. Maintain  the  vision,  and  the  calling  of   God  in  ministry,  and     3. Address  the  day-­‐to-­‐day  needs  of  its   members.     Its  jurisdiction  extends  to  matters   pertaining  to  on-­‐campus  life.  Its  goal  is  to   help  the  ITS  Student  Body  to  abide  by  the   rules  and  guidelines  as  provided  in  the   Student  Handbook  and  all  subsequent   and  additional  instructions  given  by  the   ITS  administration.    

Article 1      Definitions   The  different  organs  of  ITS  Student  Body   are  defined  below:  



The Student  Council   The  Student  Council  is  the  meeting  of  all   ITS  students,  when  the  required  quorum   is  met.  It  is  the  decision-­‐making  organ.  Its   jurisdiction  extends  to  the  extra-­‐curricular   activities  of  the  students,  and  matters  of   minor  importance  pertaining  to  their  life   together  on  campus.  It  shall  not  concern   itself  with  issues  related  to  the  legal   status  or  the  academic  standing  of  a   student,  matters  that  belong  to  the   Administration  of  the  seminary  and  the   officers  rightly  appointed  to  handle  them.   The  Student  Body  Executive  Committee   The  Student  Body  Executive  Committee  is   the  executive  branch  of  the  students’   organization.  It  concerns  itself  with  the   day-­‐to-­‐day  functioning  of  the   organization,  implementing  and  following   up  on  the  decisions  of  the  Student  Council   and  instructions  from  ITS  Administration.    

Article 2  Structure  Of  And  Rules   Governing  The  Different  Organs  

A.  The  Student  Body  Council   The  Student  Body  Council  comprises  all   I.T.S.  students  who  are  duly  registered  in   a  course  every  quarter.  A  meeting  of  the   students  shall  be  considered  a  Student   Body  Council  when  it  meets  the  following   criteria:    

ITS STUDENT  HANDBOOK  2014-­‐2016   1)    It  is  called  by  the  Executive  Committee   at  least  a  week  before  the  due  date   2)    It  is  chaired  by  the  Student  Body   President     3)    The  number  of  the  students  attending   represents  50%+1  (i.e.  50%  of  the  total  of   students  plus  one  student,  which  is   different  from  51%).   The  discussions  are  conducted  according   to  Robert’s  Rules  of  Order.   The  decisions  of  the  Student  Council  are   made  by  a  simple  majority  vote  (50%+1).   In  the  event  that  the  vote  is  pared  at  50-­‐ 50,  the  Student  Body  President  shall  cast   the  last  vote  to  determine  the  issue.   The  meetings  of  the  Student  Council  shall   be  held  twice  per  quarter.    

B.  The  Student  Body  Executive   Committee   1.  The  Executive  Committee  is  composed   of  the  following  officers  elected  by  the   Student        Body  Council:    a)    President    b)    Vice-­‐President    c)      Chaplain    d)      Secretary     e)      Treasurer   f)      The  dorm  managers   All  officers  of  the  Executive  Committee   shall  be  elected  for  a  one-­‐year  non-­‐ renewable  term.     These  officials  shall  be  elected  in  the   spring  quarter  and  be  sworn  in  the  same   quarter.      

The new  Executive  Committee  assumes   responsibility  immediately  after  the  ITS   graduation  and  until  the  next  ITS   graduation  in  the  following  year.     2.        Responsibilities  of  the  President  of   the  SBEC   The  President  is  the  overall  supervisor  of   the  rest  of  the  Student  Executive.   Moreover,  the  president   a. Represents  the  student  body  to  the   administration   b. Provides  reports  to  the  Student  Body   and  to  the  administration   c. Organizes  with  the  SBEC  students’   extra-­‐curricular  activities   d. Organizes  and  monitors  the  cleaning   assignments  of  students   e. Oversees  student   complaints/concerns  with  the  rest  of   the  SBEC   f. Provides  regular  feedback  to  the  Dean   of  Students   g. Presides  over  the  meetings  of  the   Student  Council  and  SBEC   h. Authorizes  all  student  expenditures   i. Provides  leadership  in  the  day-­‐to-­‐day   student  activities   j. Accountable  to  the  ITS  administration   3.  Responsibilities  of  the  Vice-­‐President   a. Replaces  the  President  in  case  of   vacancy     b. Assumes  all  his  responsibilities  in   absence  of  the  Student  President   c. Performs  any  duty  as  assign  by  the   president   d. Oversees  the  students’  kitchen  duties     4.    Responsibilities  of  the  Chaplain  


a. Prepares chapel  programs  and   preaching  roster       b. Helps  to  plan  and  promote  creative   chapel  programs   c. Supervises  the  day  to  day  operations   of  chapel   d. Meets  regularly  with  those   responsible  for  the  musical  and   technical  aspects  of  chapel   e. Serves  as  chaplain  for  the  Seminary  by   assisting  the  student  body  president   with  matters  relating  to  spiritual   formation   f. Provides  spiritual  counseling  for   students   g. Conducts  pastoral  functions  in  the   chapel  as  the  need  may  be   h. Other  duties  as  assigned  by  the  Dean   of  the  Student  Affairs   i. Accountable  to  the  president  of   student  body   5.    Responsibilities  of  the  Secretary:   Documents  minutes  of  all  meetings   a. Writes  and  publishes  all   correspondence,  decisions,  and   instructions  under  the  supervision  of   the  student  body  president   b. Reads  minutes  during  meetings   c. Collects  and  distributes    incoming   letters   d. Assigns  mail  boxes  to  students     e. Calls  for  SBEC  and  General  council   meetings  in  consultation  with  the   Student  President   f. Performs  other  duties  as  assign  by  the   Student  President     6.    Responsibilities  of  the  Treasurer  



a. Keeps records  of  all  incomes  and   expenditure  of  the  Student  Body   b. Collects  lunch  money  from  the   Account  Officer  and  disburse  to  those   cooking   c. Gives  quarterly  financial  reports   d. Co-­‐signs  with  the  president  all   expenses   7.  Responsibilities  of  the  Dorm  Manager   a. Oversees  the  maintenance  of  the   school  property   b. Makes  duty  roster  for  cleaning  of  the   dormitory   c. Provides  essential  amenities  in  the   dorm  including  the  kitchen  and  the   restrooms     d. Allocates  accommodations  to  new   students  and  beddings   e. Reports  any  major  repairs  to  the   school  administration   f. Supervises  the  cleaning  of  the  school   premises   8.  Responsibilities  of  the  Director  of  Sport   and  Social     a. Organizes  sporting  activities   b. Arranges  students’  quarterly  retreat   c. Promotes  social  interaction  between   the  school  and  church  communities   d. Organizes  the  ITS  Cultural  Day   e. Coordinates  Inter-­‐departmental  sport   competitions   f. Serves  as  the  PRO  of  the  Student   government   g. Be  in-­‐charge  of  sport  equipment  of   the  school    

ITS STUDENT  HANDBOOK  2014-­‐2016   Article  3    Student  Elections   In  order  to  provide  an  intentional  election   process,  the  following  steps  will  be  taken   in  order  to  appoint  students  to  the   Student  Executive  Committee:   1.    The  EXCO  will  serve  as  the  nominating   committee  by  convening  a  meeting  in   order  to  nominate  students  for  particular   positions  on  EXCO.    The  selection  of   students  will  be  based  on  the  following   criteria:   a. Mature  Christian  character   b. Gifting—the  aptitude  and  skills  for  the   related  position   c. Residence—in  most  cases  (President,   Vice-­‐President,  Facilities  Manager),   students  who  are  eventually   nominated  should  be  living  in   residence  at  ITS   d. Academic—elected  students  must   have  and  maintain  a  3.0GPA  grade  to   be  on  EXCO.  

the election,  the  student  who  took  the   initiative  will  present  the  name  of  the   nominee  to  the  student  body  during  the   elections.     5.      On  the  day  of  the  elections,  the   following  steps  will  be  followed:   a. A  member  of  EXCO  will  present  the   names  of  the  candidates  chosen  by   EXCO   b. The  floor  is  open  for  further   nominations  by  students.    Only  names   of  students  who  were     previously   contacted  and  agreed  to  allow  their   names  to  stand  for  nomination,  can  be   presented    to  the  student  body.    No   nominations  from  the  floor  without  a   student’s  prior  consent  will  be     allowed.   c. Once  the  nominations  close,  elections   will  be  held  for  each  position.    The   student  who  receives    the  majority  of   votes  is  elected  to  EXCO.    

2.    The  EXCO  will  approach  selected   students  who  are  asked  to  seriously   consider  allowing  their  names  to  stand  for   the  student  elections.      Those  who  are   asked  to  consider  being  nominees  give   their  decision  to  the  members  of  EXCO.      

6.    The  names  of  the  new  EXCO  officers   will  be  posted  on  the  bulletin  board.  

3.  One  week  before  elections,  the  names   of  the  nominees  are  posted  on  the   bulletin  board  for  the      student  body  to  be   informed.    

Article 4  Student  Grievances  

4.  Students  may  take  the  initiative  by   approaching  and  asking  other  students  to   allow  their  names  to  stand  for  particular   positions  on  EXCO.    If  a  student  agrees  to   allow  his/her  name  to  be  presented  for    

7.      Newly  elected  EXCO  officers  begin   their  responsibilities  after  the  ITS   graduation  in  June.      

Student Grievances   There  are  two  types  of  student   grievances:   1.        Academic  grievances   Students  who  have  an  academic   complaint  are  encouraged  to  contact  the  


instructor directly  to  resolve  the   complaint.  In  the  event  that  this  contact   does  not  resolve  the  academic  complaint,   the  student  is  encouraged  to  make  an   appointment  with  the  Vice-­‐President  for   Academic  Affairs  so  that  the  complaint   may  be  officially  registered  and  solutions   discussed.  Students  who  have  serious   grievances  should  submit  his/her   complaint  in  writing  to  the  Vice-­‐President   for  Academic  Affairs.  The  Administrative   Council  (President,  Vice-­‐President  for   Academic  Affairs,  Vice-­‐President  for   Students’  Life  and  Vice-­‐President  for   Operations  and  Finance)  shall  discuss  and   act  on  the  matter  in  its  next  available   meeting.  A  written  response  will  be   developed  and  forwarded  to  the  student   within  ten  days  after  the  meeting.  The   decision  of  Administrative  Council  is  final.   Issues  regarding  questions  and  disputes   about  grades  must  be  finalized  within  two   weeks  of  the  issuance  of  the  grades.  

be taken  and  addressed  by  the  members   of  the  Student  Executive  Council  (EXCO).   After  making  their  decision,  they  will   address  the  involved  students.  

2.  Non-­academic  grievances  

Article 5  Review  Of  The   Constitution  And  By-­Laws  

a. Among  students.     Whenever  a  grievance  among  students   arises,  a  3-­‐fold  process  will  be  utilized:   Students  are  expected  to  settle  the   grievance  among  themselves.   If  the  grievance  among  the  students  is   unable  to  be  resolved,  the  grievance  is  to    



If the  student  grievance  is  still  not   resolved,  the  grievance  will  be  taken  to   the  Vice-­‐President  for  Student  Life  who   will  make  a  final  decision  to  resolve  the   grievance.   b.    With  staff  and/or  faculty.   Whenever  the  student  has  a  grievance   with  a  staff  and/or  faculty  member,  the   student  should  put  the  grievance  in   writing  and  present  the  written  grievance   to  the  Vice-­‐President  for  Student  Life.   He/she  will  subsequently  take  the  letter   of  grievance  to  the  Administration  Council   who  will  respond  to  the  grievance  by   communicating  with  both  the  staff  and/or   faculty  member  and  the  student(s)  in  an   appropriate  manner  to  resolve  the   grievance.  

This Constitution  may  be  reviewed  at  any   time.    The  reviewing  committee  shall  be   constituted  of  five  elected   members.    Amendment  to  the   Constitution  and  By-­‐Laws  require  a  75%   majority  vote.

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ITS Student Handbook 2014-2016  
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