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Council Presentation

2017 Capital Budget


The purpose of this presentation is for Council to begin the discussion of Capital project priorities for 2017. The projects identified in this presentation are based on Council priorities and staff recommendations. The following meeting dates are scheduled for further discussions subject to Council’s availability. January 10 – Operating budget preliminary discussions January 16 – Capital and Operating budget revisions presented for discussion February 14 – Possible public meeting for consultation TBD by Council February 28 – Presentation of Capital and Operating budget and discussion of impact on tax rate March 13 – First Three Readings of Financial Plan Bylaw March 20 – Legislated formal Public Meeting March 27 – Adoption of Financial Plan Bylaw April 10 - Property Tax Rate Bylaw first three readings April 24 – Property Tax Rate Bylaw adoption


FSJ reports TCA (Tangible Capital Assets) on annual financial statements as required by PSAB3150, TCA. “Fund Based” budget is built on full accrual accounting basis: 1. The Capital Fund is reported through the Tangible Capital Asset accounts in the Statement of Financial Position. 2. Reserves and Reserve Funds are reflected in the Statement of Financial Position as “Accumulated Surplus”.


Capital projects are funded by: Peace River Agreement Reserves Long term Borrowing. Grants Surplus Contributions from others Projects can be budgeted in one year or several years depending on the requirements of the project. The corresponding expenditures may materialize over several years as the project is completed. Upon completion, each project is closed and any Surplus/Deficit is transferred to/from the appropriate Reserve Funds or Reserve Accounts in accordance with Council approved policies.


Peace River Agreement Allocation

5

Peace River Agreement

23,976,174

24,455,697

24,944,811

25,443,708

25,952,582

Transportation, Roads, sidewalks, 35% etc. Facilities, buildings, parks, etc. 10% Equipment, vehicles, machinery,etc. 15% Operating costs (including staff) 10% Other capital, one-time projects, debt 30%

8,391,661 2,397,617 3,596,426 2,397,617 7,192,852 23,976,174

8,559,494 2,445,570 3,668,355 2,445,570 7,336,709 24,455,697

8,730,684 2,494,481 3,741,722 2,494,481 7,483,443 24,944,811

8,905,298 2,544,371 3,816,556 2,544,371 7,633,112 25,443,708

9,083,404 2,595,258 3,892,887 2,595,258 7,785,775 25,952,582


Peace River Agreement 2017 TOTAL BUDGETED PRA $23,976,174 Peace River Agreement PRA 2017 PRA Less 10% 2017 Funded Transfer To Allocation 10% Reserves allocation to by PRA Reserves

Adjusted Reserves

C1

Transportation, Roads, sidewalks, etc.

35%

8,391,661

839,166

7,552,495

12,082,850

(4,530,355)

3,691,189

44.0%

C2

Facilities, buildings, parks, etc.

10%

2,397,617

239,762

2,157,856

4,575,000

(2,417,144)

2,177,383

90.8%

C4

Equipment, vehicles, machinery, IT, etc. 15%

3,596,426

359,643

3,236,783

3,237,500

(717)

(358,926)

-10.0%

Operating costs (including staff)

10%

2,397,617

239,762

2,157,856

289,847

1,868,009

(2,107,770)

-87.9%

30%

7,192,852

719,285

6,473,567

1,318,360

5,155,207

(5,874,492)

-81.7%

23,976,174

2,397,617

21,503,557

75,000

(2,472,617)

Other Other capital, one-time projects, debt

6

21,578,557


2017 CAPITAL & OPERATING PROJECTS SUMMARY FINANCED BY

C1- Roads and related Infrastructure

C4- Equipment, C2- Facilities, C3- Water and Vehicles, C5- Operating Buildings Sewer Machinery Costs TOTAL

Conditional - Federal

(8,278,500)

(8,278,500)

Debenture Proceeds

(655,000)

(655,000)

Developer Contributions

(702,150)

(702,150)

Development Cost Charges

(671,500)

Donations/Sponsorships Transfer from Capital Reserves Transfer from Gas Tax Transfer from Operating Reserves Transfer from Peace River Agreement Reserve Transfer from Peace River Agreement Reserve - Carry Forward

(690,000)

(360,000)

(2,000,000)

(2,000,000)

(750,000) (1,385,000)

TOTAL PROJECTS COSTS

7

(1,440,000) (1,385,000)

(12,082,850)

(4,575,000)

(3,237,500)

(289,847) (20,185,197)

(2,530,000)

(1,810,000)

(916,000)

(5,256,000)

Transfer from Sewer Capital Reserve Transfer from Water Capital Reserve

(671,500)

(360,000)

(685,000) (17,345,000)

(9,495,000)

(6,135,000)

(6,135,000)

(2,112,500)

(2,797,500)

(17,197,500)

(4,153,500)

(1,674,847) (49,865,847)


Capital Projects 2016 vs 2017 2016 Budget C1- Number of Projects

Variance

% Change

10

29

19

16,285,000

17,345,000

1,060,000

C2- Number of Projects

22

28

6

C2 - Facilities, Buildings

7,168,000

9,495,000

2,327,000

C3- Number of Projects

8

8

0

10,598,000

17,197,500

6,599,500

21

17

-4

4,060,500

4,153,500

93,000

14

13

-1

4,088,760

1,674,847

(2,413,913)

(59.04)%

42,200,260

49,865,847

7,665,587

18.16%

C1 -Transportation, Roads, Sidewalks

C3 - Water and Sewer C4- Number of Projects C4 - Equipment, Vehicles, Machinery, IT

C5- Number of Projects C5 - Operating Costs to Support Capital Projects

TOTAL BUDGET

8

2017 Budget

6.51%

32.46%

62.27%

2.29%


C1 Overview: Transportation, Roads, Sidewalks


2016 Highlights • •

• • • •

Third phase of major storm sewer completed in 2016 with the connection to the existing pipes on 100 St – this was the main focus Some projects deferred (108 St connection and 85 Ave by the Station), and some new ones completed (91 Ave, and Alaska Frontage Road 111 St – 112 St) as some developers opted to defer their project and others moved ahead Comprehensive five year Capital plan developed OCP review Subdivision and Development Servicing Bylaw with associated Bylaws reviewed Signage and infrastructure database capture


2017 Highlights Five year plan developed using input from: – Transportation Master Plan, – Continuation of reconstructing existing gravel streets to full paved urban standard, – Downtown Revitalization Plan, – Storm water Master Plan, – Initiating the replacement of old A/C water mains

OCP review inclusive of boundary expansion Zoning Bylaw review


List of Capital Projects Component 1-Transportation, Roads, Sidewalks 1

C1 - 86 St Frontage Road from 93 Ave to 98 Ave

2

C1 - Alaska Highway South Frontage Road - 111 St - 112 St

3

C1 - 100 St 4-laning

4

C1 - LAS - 101 Ave from 86 St to 88 St

5

C1 - LAS - 104 Ave from 101 St - 102 St

6

C1 - LAS - 104 St from 95 Ave to 97 Ave

7

C1 - LAS - 81 Ave from 89A St to 93 St

8

C1 - LAS - 86 St Frontage Road - (91 Ave - 93 Ave)

9

C1 - LAS - 87 Ave from 107 St to new subdivision

10 C1 -LAS - 98 Ave from 102 St to 104 St and 104 St from 98 Ave to 97 Ave 11 C1 - Road Overlay - Major Maintenance 12 C1 - Downtown - Lane south of 100 Ave from 98 St to 100 St 13 C1 - 102 Ave from 106 St to 108 St 14 C1 - 103 St from 112 Ave to 113 Ave

15 C1 - 111 Ave Cul-de-sac from Peace River Road to east end 16 C1 - 85 Ave (88 St - 91 St) 17 C1 - 87 Ave (76 St - 78A St) 18 C1 - 91 Ave (74-East Bypass Road) 19 C1 - 91 Ave (75 St - 78A St) 20 C1 - 92A St from 87 Ave to 94 Ave 21 C1 - 94 Ave from 100 St to 102 St 22 C1 - Downtown - Lane north of 100 Ave from 100 St to 102 St 23 C1 - Pre-Engineering for future projects 24 C1 - Sidewalk and Streetlighting - 98 St - 114A Ave to 117 Ave 25 C1 - Sidewalks and Streetlighting - 82 Street - 93 Ave to 100 Ave 26 C1 - Street Lights - Conversion to LED 27 C1 - Pedestrian Controlled Crosswalks 28 C1 - Railway Crossing Upgrade - 72 St 29 C1 - Traffic Signal Controller Upgrades

12


C1-Roads and Related Infrastructure 2017 Budget Debenture Proceeds Developer Contributions Transfer from Gas Tax Transfer from Peace River Agreement Transfer from Peace River Agreement Transfer from Water Capital Reserve

C1 - Bypass and Frontage Roads C1 - Major Street Network and Arterials C1 - Residential / Commercial LAS C1 - Road Overlay - Existing Paved C1 - Road Upgrading - Local and C1 - Sidewalks C1 - Storm Sewers C1 - Streetlights C1 - Traffic Signals

13

2018 Forecast

2019 Forecast

2020 Forecast

2021 Forecast

(655,000) (702,150) (690,000) (12,082,850) (2,530,000) (685,000)

(240,000) (490,000) (14,910,000) (1,750,000)

(1,580,000) (75,000) (14,020,000) (870,000)

(2,280,000) (11,395,000) (1,610,000)

(440,000) (11,155,000) (2,600,000)

(17,345,000)

(17,390,000)

(16,545,000)

(15,285,000)

(14,195,000)

305,000 3,350,000 3,335,000 750,000 8,510,000 550,000 25,000 520,000

2,450,000 2,835,000 2,120,000 500,000 8,920,000 350,000 25,000 190,000

3,400,000 5,915,000 500,000 6,680,000 50,000

4,830,000 500,000 9,955,000 -

1,370,000 500,000 12,325,000 -

17,345,000

17,390,000

16,545,000

15,285,000

14,195,000


C1 - 86 St Frontage Road from 93 Ave - 98 Ave 2017: Gravel to asphalt - Design – $75,000 2018: Construction $2,450,000 TOTAL : $2,755,000 This project is to upgrade the existing gravel frontage road to a paved urban standard, which includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt


C1 - 100 St 4-laning Phase 1 – 2017 - $3,350,000 Phase 2 - 2018 $2,835,000 Phase 3 – 2019 - $3,400,000 TOTAL - $9,585,000 • 4 lane 100 St from 110 Ave to 119 Ave (Bypass Road). • Identified in the Transportation Master Plan as a required major upgrade of existing infrastructure to support industrial growth and citizen traffic movements. • Phase 1 start at 110 Ave and work north to just beyond 112 Ave. • Phase 2 from the end of phase 1 to just north of 114 A Ave • Final phase completing the upgrade to the Bypass Road. • Includes the installation of traffic signals at 112 Ave and also 117 Ave.


C1 - 100 St 4-laning – Phase 2 100 St - 112 Ave to 114A Ave Phase 2 – TMP Construction – 2018


LAS - 86 St Frontage Road (91 Ave-93 Ave) LAS - Gravel to asphalt 2017 $980,000 •

• •

LAS project to pave the frontage road on the west side of 86 St from 91 Ave to 93 Ave has been requested. Completes conversion of gravel streets in this area. Upgrade to a paved urban standard, which includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt


C1 -LAS - 98 Ave from 102 St to 104 St and 104 St from 98 Ave to 97 Ave LAS - Gravel to asphalt 2017 - Construction $1,310,000 • LAS project to upgrade the existing gravel road to a paved urban standard • Includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt


C1 - LAS - 81 Ave from 89A St to 93 St LAS - Gravel to asphalt 2017 - Design – $55,000 2019 - Construction $2,065,000 TOTAL - $2,120,000 • •

LAS project to upgrade the existing gravel road to a paved urban standard Includes base reconstruction, storm sewer installation, concrete curb and gutter, street lighting and asphalt


LAS - 87 Ave from 107 St to new subdivision LAS - Gravel to asphaltConstruction -$370,000

• LAS project to upgrade the existing gravel road to a paved urban standard • Includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt • This is a short section of road that is one lot in length to complete the asphalt paving in this area • A new subdivision was constructed that connects to this gravel road


C1 - LAS - 104 Ave from 101 St - 102 St LAS - Gravel to asphalt Construction -$565,000 • •

LAS project to upgrade the existing gravel road to a paved urban standard Includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt


C1 - LAS - 101 Ave from 86 St to 88 St LAS - Gravel to asphalt 2017 - Design – $30,000 2018 - Construction $1,125,000 TOTAL - $1,155,000 • • •

101 Ave - South of Surerus Fields LAS project to upgrade the existing gravel road to a paved urban standard Includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt


C1 - LAS - 104 St from 95 Ave to 97 Ave LAS - Gravel to asphalt 2017 - Design – $25,000 2018 - Construction - $915,000 TOTAL - $940,000 East of City Centre Trailer Park This is an LAS project to upgrade the existing gravel road to a paved urban standard, which includes base reconstruction, storm sewer installation, concrete curb and gutter, sidewalk, street lighting and asphalt


C1 - 85 Ave (88 St - 91 St) Gravel to asphalt 2017 - Construction $1,705,000 • Matthews Park • Pave 85 Ave from 88 St to 91 St, it is currently gravel. • Full reconstruct with base construction, storm sewer, LED streetlights, curb and gutter and asphalt • Completes the paving of all gravel streets in Matthews Park


C1 - 87 Ave (76 St - 78A St) Gravel to asphalt 2017 - Design – $35,000 2018 - Construction $1,100,000 TOTAL - $1,135,000 • South Anneofield – this will almost complete all paving in this area. • Paving of 87 Ave from 78A St to 76 St. • Streetlights are currently installed, this would be for an 11 m wide paved street built to full urban standard.


C1 - 94 Ave from 100 St to 102 St 2017 - Construction - $1,280,000 A/C Water Main Replacement Upgrade infrastructure, Repave This project is for the replacement of the A/C water main, installing proper storm sewer, adding sidewalk and LED street lighting. This area is currently deficient in this infrastructure

The street will also be completely reconstructed to current urban standard.


C1 - Downtown - Lane north of 100 Ave from 100 St to 102 St (Lido) 2017 - Construction $500,000 Downtown Plan As part of the downtown revitalization plan, the paving of lanes to improve drainage and accessibility was one of the key components


C1 - Downtown - Lane south of 100 Ave from 98 St to 100 St (CIBC) 2017 - Construction $500,000 Downtown Plan As part of the downtown revitalization plan, the paving of lanes to improve drainage and accessibility was one of the key components


C1 - Downtown - Lane south of 100 Ave from 100 St to 102 St (NPCC) 2018 - Construction $450,000 Downtown Plan As part of the downtown revitalization plan, the paving of lanes to improve drainage and accessibility was one of the key components


C1 - 92A St from 87 Ave to 94 Ave 2017 - Design – $130,000 2018 - Construction - $4,350,000 2019 – Construction - $1,530,000 TOTAL - $6,010,000

• The upgrading of this street was identified in the Transportation Master Plan • The last major component of the storm water master plan • Extension of the storm sewer along 92A St from 89 Ave to 94 Ave. • AC water main will be replacement, street lighting and sidewalks will be improved and reconstruction of the road base, curb and gutter and asphalt. • From 89 Ave to 94 Ave will be completed in 2017 and the portion from 87 Ave to 89 Ave will be completed in 2018.


C1 - 103 St from 112 Ave to 113 Ave A/C Water Main Replacement Upgrade infrastructure, Repave 2017 - Design – $50,000 2018 - Construction -$1,660,000 TOTAL - $1,710,000 •

• •

Replacement of the A/C water main, installing proper storm sewer, adding sidewalk and LED street lighting. This area is currently deficient in this infrastructure. Street will also be completely reconstructed to current urban standard. 112 Ave is proposed to be completed in 2019


C1 - 111 Ave Cul-de-sac from Peace River Road to east end A/C Water Main Replacement Upgrade infrastructure, Repave 2017 - Design – $40,000 2018 - Construction - $1,160,000 TOTAL - $1,200,000 •

Replacement of the A/C water main, installing proper storm sewer, replacing sidewalk and adding LED street lighting. This area is currently deficient in this infrastructure. Street will also be completely reconstructed to current urban standard


C1 - 102 Ave from 106 St to 108 St A/C Water Main Replacement, Upgrade infrastructure, Repave 2017: Construction $1,270,000 By Pickell Park • • •

Upgrade street with storm sewer, sidewalks, and improved street lighting. The base will be reconstructed, new curb and gutter, and asphalt. AC water main will also be replaced


C1 - Sidewalk and Street lighting 98 St - 114A Ave to 117 Ave 2017 - Construction -$200,000 This is to complete the sidewalk along 98 Street and improve streetlighting. There is currently no sidewalk from 114A Ave north to where the sidewalk starts north of 115 Ave. This will complete the sidewalk system in this area and is adjacent to Ambrose school


C1 - Sidewalks and Street lighting 82 Street - 93 Ave to 100 Ave 2017 - Construction - $350,000 2018 – Construction - $350,000 This is to construct a sidewalk along 82 St from 93 Ave to 100 Ave and improve the streetlighting. The first phase is from 93 Ave to 96 Ave. The second phase is from 96 Ave to 100 Ave.


C1 - Pedestrian Controlled Crosswalks 2017 - Construction - $140,000 In 2017 a pedestrian controlled signal is proposed to be installed on 89 Ave at 82 St, by Duncan Cran School.


C1 - Railway Crossing Upgrade - 72 St 2017 - Construction - $330,000

•

CN Rail has indicated that this level crossing must be upgraded due to the number of train crossings and the expected vehicle increase due to development in this area. The road authourity (City) is required to pay for this work.


2017 Budget C1 - Road Overlay - Existing Paved 2012-19 C1 - Road Overlay - Major Maintenance

C1 - Sidewalks

2016-108 C1 - Sidewalk and Streetlighting - 98 St - 114A Ave to 117 Ave

2016-109 C1 - Sidewalks and Streetlighting - 82 Street - 93 Ave to 100 Ave

C1 - Storm Sewers

C1 - Streetlights

C1 - Traffic Signals

2012-94 C2 - Storm Sewer - Future

2012-91 C1 - Street Lights - Conversion to LED

2018 Forecast

2019 Forecast

2020 Forecast

2021 Forecast

750,000

500,000

500,000

500,000

500,000

750,000

500,000

500,000

500,000

500,000

200,000

-

-

-

-

200,000

-

-

-

-

350,000

350,000

-

-

-

550,000

350,000

-

-

-

-

-

-

-

-

-

-

-

-

-

25,000

25,000

-

-

-

25,000

25,000

-

-

-

2012-23 C1 - Traffic Signal Controller Upgrades

50,000

50,000

50,000

-

-

2012-26 C1 - Pedestrian Controlled Crosswalks

140,000

140,000

-

-

-

2016-107 C1 - Railway Crossing Upgrade - 72 St

330,000

-

-

-

-

520,000

190,000

50,000

-

-

17,345,000 17,390,000 16,545,000 15,285,000 14,195,000


Questions about C1?


C 2 Overview: Facilities & Grounds


2016 Highlights • • • • • • • • • • • • •

Parks and Recreation Master Plan Charlie Lake Boat Launch Enhanced School Gymnasium Partnership ($2.5M) RCMP Feasibility Analysis PSC Acoustics Study completed New home for the Grounds department Refurbish PSC Fitness/Studio areas Cemeteries Master Plan Curling Rink Mechanical improvements Public Works Building Improvements City Hall Generator New Spray Park Development NPLP Building Envelope Remediation


2017 Highlights • • • • • • • •

Comprehensive Security Review Implementation security recommendations Public Art Policy RCMP Building Public engagement Cultural Centre Improvements Urban Tourism Sign Plan Sport & Rec Program Development Co-Host 2017 Under 17 Men's World Hockey Challenge


List of Capital Projects Component 2-Facilities & Buildings C2 - NP Arena Bleacher heaters & HVAC

15

C2 - Mathews Park Washroom

C2-Comprehensive Security Review

16

C2 - Future Trails

C2-Gymnastics Demolition

17

C2 - Rotary Spray Park Refurbishment

C2-New Recreation Facility

18

C2 - Skateboard Park - Washrooms

C2-North Peace Arena New Hockey Boards

19

C2-Parks Improvement - Existing Parks

C2-NPA Dehumidifier

20

C2-Surerus Park Upgrades

C2-Cemetery Upgrades (Master Plan)

21

C2-Cultural Centre Facility Remediation

C2-Centennial Park - Major Renovations

22

C2 - Land Purchase

C2 - Charlie Lake Boat Launch

23

C2 - Urban Tourism Sign Plan

C2 - City Hall Reno's

24

C2-Implementation of the recommendations of the Security Report

C2 - City Hall RTU and Boilers

25

C2-Pre-Engineering for Future Projects

C2-City Hall - Generator

26

C2 - PW Expansion

C2-Curling Club Facility Remediation

27

C2 - RCMP upgrades

C2-Kids Arena Facility Remediation

28

C2-New RCMP FMP

47


C2-Facilities & Buildings 2017 Budget Debenture Proceeds Donations/Sponsorships Transfer from Capital Reserves Transfer from Gas Tax Transfer from Peace River Agreement Transfer from Peace River Agreement

C2 C2 C2 C2 C2 C2 C2 C2 C2 C2 C2 C2 C2 C2

-

48

Arena Cemeteries Centennial Park Charlie Lake City Hall Curling Rink Kid's Arena Mathews Park Neighbourhood Parks North Peace Cultural Centre Other Projects PSC (Pomeroy Sports Centre) Public Works RCMP Building

2018 Forecast 2019 Forecast 2020 Forecast

2021 Forecast

(360,000) (2,000,000) (750,000) (4,575,000) (1,810,000) (9,495,000)

(8,250,000) (2,000,000) (100,000) (5,455,000) (15,805,000)

(27,000,000) (2,000,000) (750,000) (2,385,000) (32,135,000)

(52,500,000) (2,000,000) (100,000) (3,940,000) (725,000) (59,265,000)

(15,000,000) (750,000) (1,100,000) (16,850,000)

1,045,000 150,000 300,000 270,000 465,000 1,375,000 725,000 200,000 1,565,000 500,000 2,500,000 150,000 250,000 9,495,000

1,650,000 150,000 1,200,000 350,000 450,000 2,580,000 325,000 1,000,000 8,100,000 15,805,000

15,250,000 450,000 175,000 660,000 1,050,000 2,200,000 250,000 12,100,000 32,135,000

30,500,000 450,000 2,500,000 1,700,000 440,000 100,000 400,000 725,000 2,200,000 250,000 20,000,000 59,265,000

150,000 450,000 15,100,000 1,050,000 100,000 16,850,000


RCMP Upgrades - $130,000 • $30,000 is a carry forward from 2016 • Continued investment into this aging facility to meet operational requirements will be required until the facility is replaced or extensively renovated


RCMP – Building project - $120,000 • Phase 1 of this project is nearing completion and the feasibility study regarding whether to renovate the existing building or build new will be presented to Council for direction in January of 2017. • If Council chooses to debt finance this project, an alternative approval process or a referendum will take place in 2017. • Funding will allow for planning and legal costs once the AAP or referendum has been completed.


Charlie Lake Boat Launch - $270,000 • Funds and project carry over from 2016 • Transfer of ownership in progress • PRRD grant of $20,000 used to pay for expenses in 2016, preliminary design, tenure costs, and environmental permits • Construction targeted for spring of 2017


Matthews Park Washroom - $200,000 • Funds and project carry over from 2016 • Concerns regarding lack of washrooms in parks and trail throughout the city as noted in the consultations for the Parks and Recreation Master plan. • Standard design tender documents of washrooms. • Use of tender documents will insure common look and feel throughout all parks and trails.


Sign Tourism Plan $100,000 • Carry over from 2016 – recommend annual program • The Community Tourism Foundations Plan (2010) identifies the improvement of infrastructure (in this case, signage) • This strategy includes improving the flow of tourists and residents throughout the city, greater awareness about specific areas and features of the city; and a better visitor experience • The City’s welcome signs on the borders will be an initial priority through this program


Skateboard Park Washrooms $180,000 • Carry forward project • This project has been requested from the public and Council. • Add washrooms for the skate park that is across from the fire station at 93rd and 93rd. • Services for the site were installed in 2016 • The standard washroom design will be used to complete this project


North Peace Arena Bleachers and Heaters $245,000 • This is a carry over from 2016 Capital budget. • This will finish the heating project on the west side of the arena. • This project will also upgrade the HVAC as per the facility condition audits and increase ventilation to the arena and possibly for the lobby.


Rotary Spray Park - $115,000 • Project and funds is a carry over from 2016 • Refurbish the Spray Park in partnership with Rotary. • Building new features and amenities adjacent to the existing park: – Two age appropriate splash pad areas, Shade structures, Walking trail – skating loop, Lighting, Seating, Picnic area

• Rotary has agreed to support this project with $200,000 over 5 years for naming rights .


City Hall Renovations - $225,000 • Address security concerns to allow public access to the front counter area only. FOB or employee card access to rest of the facility. • Creation of a waiting area for citizens who may have meetings inside the building. • Integrate this into elevator for access to 2nd floor - This may have to be phased as it is currently an unknown cost. • Create a media area in front lobby and sound attenuation for the Council chambers. • There are a couple different options that will be presented to the Building Committee


City Hall Roof top units and boilers $60,000 • Replacement of roof top units and boilers at City Hall. • There are on going issues with heating and cooling for City Hall. • Units are at the end of their life cycle


Trails $750,000 • • • • • • •

Funded from Gas Tax Revenue $750,000 every two years is the program recommended. 116th St path will connect to existing path system to allow access from existing new developments and subdivisions. Cyclists will have easy and safe access to new schools and businesses. Path will also connect to a larger trail network throughout the city and eventually trails to Charlie Lake. Applied for 2017 Bike BC grant for $340,000 – Total project cost is estimated at $680,000 Note: the priority for 2018 could be to connect the 86 street trail to Toboggan Hill Park via North Peace Secondary School . This is estimated at over $800,000. Grant opportunities will continue to be a priority for pathway and trail development


Parks Improvement Existing Parks - $100,000

• • • •

Recommending annual program This will be used to replace equipment in neighbourhood parks Provide equipment into parks that currently have none 2017 identifies Tot Lot Park that was damaged last year


Public Works – Mechanics room improvements $150,000 • As part of the Facilities Master plan the Public Works facility is required to be expanded to include the requirements of the new ground department. • With the purchase of the new facility for the grounds department the expansion is no longer required. • However the mechanics room in the existing public works facility does require some upgrades. • This funding is to establish needs, plan, budget, and design with the upgrades to be constructed in 2018


Comprehensive Security Review - $75,000 • To perform a review of our existing Recreation Campus current security features and risk assess current procedures. • Inventory and document what is currently in place. • Recommend placement of cameras, security measures, process's and access to footage. The Cultural Centre would also be in scope for this review.


Implementation of Security Review recommendations - $300,000 • Implement recommendations from the Comprehensive Security review. Given the sensitivity around security in our recreational campus area and the Cultural Centre work would begin to implement as soon as possible. • Implementation of the recommendations has been split over 2017 and 2018. • Providing a safe environment for citizens and staff to work and play is a fundamental responsibility for service providers and employers. • There have been many thefts and assaults over the last two years. Concerns from residents and staff alike about not feeling safe while inside our facilities and campus area is a concern. • The age and ease of use of the existing equipment causes issue with video storage footage and takes significant IT staff resources to download.


Cemetery Upgrades (Master Plan) -$150,000 • Suggested annual program • For phased construction for the cemeteries per the recommendations in Cemeteries Master Plan • 2017 funding is for: – – – –

Improvements in the maintenance yard Drainage improvements with culverts Tree planting Creation of an operations manual


Centennial Park Major Renovations - $300,000 • Conduct community consultation, plan and design reconstruction of Centennial park. • Construction costs are budgeted for 2018. • Supported by recommendations in the Parks and Recreation Master Plan and the Downtown Revitalization project. This park is tired and in need of refurbishment. • As the City's main event park, it hosts, High on Ice, Canada Day, the Santa Claus parade and other events throughout the year.


Surerus Park Upgrades - $60,000 • This is for phased reconstruction of the playing fields at Surerus Park. • Current infields and outfields need leveling and addition of irrigation.


Kids Arena Facility Remediation-$725,000 • Replace roof, decking and some mechanical work including boilers and an air handler. • This is for recommendations made by IRC Building Sciences Group as per the facility condition audits in 2016. • Community Services have reviewed in detail the IRC audit and have only included what works that should be considered mandatory to insure continuity of services.


Curling Club Facility Remediation - $1,375,000 • Further to recommendations made by IRC Building Sciences Group in 2016: – Re-roof over the existing metal roof with a new 2-ply SBS – Replace the refrigeration plant (including separate room) – Replace ventilation and air conditioning units within the mechanical room.

• Community Services have reviewed in detail the IRC audit and have only included the work that should be considered mandatory to insure continuity of services.


Cultural Centre Facility Remediation -$500,000 • This project and remediation aligns with a grant that the cultural centre has applied for so the $500k could be matched. • This will see an extended work program that aligns with the recommendation in the IRC audit as well as the downtown revitalization project.


Gymnastics Demolition - $325,000 • The gymnastics centre sustained fire damage in 2015. • The external walls need to be secured or the entire building removed. • There is currently security fencing around the facility that incurs a monthly cost. • The insurers will not continue to pay for the temporary security fencing.


Pre-engineering for future projects $100,000 • This funding is required to develop budget estimates and tender packages for various facilities and grounds projects for tender and construction in following year. • Short construction window requires tenders to be released as soon as budget is approved. Funding is required to prepare these tenders. • It is also beneficial to have projects "shelf" ready for grant opportunities. Typically grant opportunities have short response time. This ensures that we are proactive and in a position to take advantage of grant opportunities.


Plan for possible Recreation Facility - $50,000 • •

• •

• •

The Parks and Recreation Master Plan proposes for a new multi purpose facility. These funds will allow for a detailed needs analysis to be completed and presented to Council for direction. 2017 will establish a framework for partnerships, grants and overall facility development planning. If Council is favourable to proceeding, the project would be implemented as a multi year project addressing funding partnerships, detailed design and voter approval though either an Alternative Approval Process or referendum with Class D cost estimates. We anticipate that these steps would occur over 2018, 2019 and 2020. This will likely have to be debt financed. Partnership opportunities and negotiations with neighbouring municipalities and other levels of government will be required. Potential for a P3.


North Peace Arena Dehumidifier - $100,000 • Replacement of the North Peace Arena Dehumidifier. This unit is at the end of its lifecycle and is required to be replaced. • Project is currently being worked on to insure tender documents are ready to go upon budget approval. • The pre work is funded from the Pre- Engineering account.


North Peace Arena Hockey Boards$250,000 • This is to replacement of the rink boards, stations, and glass, at the North Peace Arena. • These boards are past the end of their normal life cycle. • The present board system is very ridged in some locations and very flexible in other locations. • The very flexible areas are a concern because of the amount of movement in the boards; the ice will break out around bottom of the boards (the kick plate).


C2 – Land Purchase - $2,000,000

• Annual budget line • To purchase lands for future facility development and strategic land assembly


C2-Facilities & Buildings

76


Questions about C2?


C3 Overview – Water & Sewer


List of Capital Projects Component 3-Water and Sewer

79

1

C3 - Resource Recovery Centre

2

C3 - S2 - Sewage Lift Station Upgrades

3

C3 - Sewage Lagoons - Fencing

4

C3 - West Side Off-site Water and Sewer Servicing

5

C3 - High Lift Pump Station - Well Rehabilitation

6

C3 - HLPS - Refurbish 500 HP Pump

7

C3 - Water Main Looping and Fire Hydrant Installations

8

C3-Reservoir Cleaning


C3-Water and Sewer Projects (Funded by user fees) Conditional - Federal Development Cost Charges Transfer from Sewer Capital Reserve Transfer from Water Capital Reserve

C3 - Sewer Capital Projects C3 - Water and Sewer Joint Projects C3 - Water Capital Projects

80

2017 Budget 2018 Forecast 2019 Forecast 2020 Forecast 2021 Forecast (8,278,500) (671,500) (6,135,000) (112,500) (65,000) (67,500) (70,000) (2,112,500) (1,315,000) (1,207,500) (1,145,000) (732,500) (17,197,500) (1,427,500) (1,272,500) (1,212,500) (802,500) 10,585,000 5,330,000 1,282,500 17,197,500

112,500 1,315,000 1,427,500

65,000 1,207,500 1,272,500

67,500 1,145,000 1,212,500

80,000 722,500 802,500


Project

2017

Description

C3 - Water Main Looping and Fire Hydrant Installations

$1,000,000

These funds are designated for Water Main Looping and the installation of fire hydrants in areas that are require a higher density of fire hydrants.

C3 - High Lift Pump Station - Well Rehabilitation

$125,000

These funds are required to rehabilitate the wells. There are five active wells and one or two are done on an annual basis

C3 - Sewage Lift Station Upgrades

DCC’s-$671,500 Grant-$3,278,500 Reserves-$60,000

This is a DCC (Development Cost Charge) project for the upgrading of the existing lift station. This station will be 19 years old in 2017 and will need corrosion repairs and other upgrades. A grant application was submitted to fund the rehabilitation and expansion of the existing South Sewage Lift Station. This work is required and will be partially funded through DCC's. If the grant is not approved then the project will be scaled back in 2017 and limited to design work.

C3 - HLPS - Refurbish 500 HP Pump

100,000 in 2017 50,000 in 2018

These funds are required to rehabilitate the high lift pumps. There are three pumps and one is done on an annual basis


Project

2017 Value

Description

C3 - Sewage Lagoons - Fencing

2017 - $75,000 2018 - $50,000

Installation of chain link security fence at the lagoons. By 2018 both sets of sewage lagoons will be enclosed in 6' chain link fencing.

C3 – Water Recovery Centre

Grant - $5,000,000 Reserves - $1,500,000

Construct an effluent reuse facility and truck fill station, a gas tax grant of $5,000,000 has been received for this project

C3-Reservoir Cleaning

2017 - $100,000 2018 - $175,000

It is required by Northern Health to clean the interior of the reservoirs. One reservoir done in 2017 and the other in 2018.

C3 - West Side Off-site Water and Sewer Servicing

Install a sanitary sewer main along the Alaska Highway from 108 Street to 100 Ave, then south along Old Fort Road to Tahltan Road. This is to provide service to the development proposed west of the West Bypass Road (XJ Evergreen Estates), as well as the Canadian Tire, Troyer, and Steve's Sand and Gravel developments.


C3-Water and Sewer Projects

83


Questions about C3?


C4 Overview Equipment, Vehicles, Machinery & IT


List of Capital Projects

86

1

C4-Bylaw Truck

2

C4- Fire Dispatch Radio & Notification Systems Upgrades

3

C4- Pick up replacing 10 year old vehicle

4

C4- Rescue Tools

5

C4- Self Contained Breathing Apparatus Phase 2

6

C4-Fire Apparatus - Pumpers, Quints & Aerials Long Term Replacement - Carry Forward

7

C4 - AD - eTimesheet/HRMS/Employee Self Portal

8

C4 - IT Infrastructure

9

C4 - Office Technology - Replacements/Additions

10

C4-IT Software/Systems Development

11

C4 - PW - Pickup Trucks

12

C4-Cone Crusher

13

C4-Hook Lift Truck

14

C4-Medium Duty Single Axle Truck

15

C4-Bat Wing Mower for Trackless

16

C4-Service Vehicles

17

C4-Trackless


C4 - Equipment, Vehicles, Machinery, IT 2017 Budget 2018 Forecast 2019 Forecast 2020 Forecast 2021 Forecast Transfer from Peace River Agreement Reserve Transfer from Peace River Agreement Reserve - Carry Forward

C4 - Bylaw Services C4 - Fire Department Equipment C4 - Information Technology C4 - Public Works Equipment C4 - Recreation Equipment

87

(3,237,500)

(4,420,000)

(2,260,000)

(1,650,000)

(870,000)

(916,000)

-

-

-

-

(4,153,500)

(4,420,000)

(2,260,000)

(1,650,000)

(870,000)

50,000 1,456,000 1,527,500 890,000 230,000

805,000 1,775,000 1,685,000 155,000

50,000 525,000 1,250,000 405,000 30,000

450,000 700,000 470,000 30,000

75,000 700,000 95,000 -

4,153,500

4,420,000

2,260,000

1,650,000

870,000


C4 Capital Projects 2017 C4 - Bylaw Services

2017-15 C4-Bylaw Truck

C4 - Fire Department Equipment

2013-36 C4-Fire Apparatus - Pumpers, Quints & Aerials Long Term Replacement Carry Forward 2017-18 C4- Pick up replacing 10 year old vehicle 2017-19 C4- Self Contained Breathing Apparatus Phase 2

2017-22 C4- Fire Dispatch Radio & Notification Systems Upgrades 2017-23 C4- Rescue Tools

C4 - Information Technology

2013-1 C4 - Electronic Records Management System 2013-2 C4 - Office Technology - Replacements/Additions 2013-3 C4 - AD - Bylaw ticketing units and software 2013-5 C4 - IT Infrastructure

2013-6 C4 - AD - eTimesheet/HRMS/Employee Self Portal 2014-13 C4-IT Software/Systems Development

2018

50,000

2019 -

2020

50,000

2021 -

-

50,000

-

50,000

-

-

1,116,000

600,000

450,000

450,000

-

75,000

75,000

75,000

-

75,000

130,000

130,000

-

-

-

95,000

-

-

-

-

40,000

-

-

-

-

1,456,000

805,000

525,000

450,000

75,000

-

-

-

-

-

137,500

-

-

-

-

-

-

-

-

-

1,055,000 1,075,000

750,000

400,000

400,000

-

-

-

70,000

-

265,000

700,000

500,000

300,000

300,000

1,527,500 1,775,000

1,250,000

700,000

700,000


C4 Capital Projects 2017 C4 - Public Works Equipment

2012-11 C4 - PW - Snowblower 2012-2 C4 - PW - Pickup Trucks

2019

2020

2021

365,000

-

400,000

-

185,000

70,000

70,000

70,000

70,000

2013-12 C4 - PW - Grader

-

-

310,000

-

-

2013-8 C4-PW - Sidewalk Machine with Attachments

-

290,000

-

-

-

2014-10 C4-Medium Duty Single Axle Truck

C4 - Recreation Equipment

2018 -

130,000

-

-

-

-

2014-61 C4-Hook Lift Truck Attachments

-

-

25,000

-

25,000

2016-105 C4-Tandem Axle Truck (Vacuum)

-

395,000

-

-

-

2016-41 C4-Skidsteer with Attachments

-

-

-

-

-

2016-44 C4-Cone Crusher

25,000

-

-

-

-

2017-7 C4-Hook Lift Truck

550,000

565,000

-

-

-

890,000 1,685,000

405,000

470,000

95,000

2014-49 C4-Service Vehicles

2017-4 C4-Trackless 2017-5 C4-Bat Wing Mower for Trackless

60,000

30,000

30,000

30,000

-

60,000

30,000

30,000

30,000

-

125,000

125,000

-

-

-

45,000

-

-

-

-

230,000

155,000

30,000

30,000

-

2,260,000 1,650,000

870,000

4,153,500 4,420,000


Questions about C4?


C5 Overview Capital expenses related to one-time projects


List of Operating Projects Component 5-Projects 1

C5-Festival/Frostival Market Planning and Development

2

C5-Lands - acquisition and disposal

3

C5 - Development of Fire Training Area

4

C5- Fire Dispatch Transition Project

5

C5 - OCP Review

6

C5-Zoning Bylaw 5 year review

7

C5 - Northeast Resource Municipalities Coalition

8

C5-Public Art Policy

9

C-5 Gymnastics Partnership

10 C5-Sport & Rec Program Development 11 C5-Under 17 World Men’s Hockey Challenge 12 C5 - Economic Development Strategy 13 C5-Community Development Institute

92


C5-Projects 2017 Budget 2018 Forecast 2019 Forecast 2020 Forecast 2021 Forecast Transfer from Operating Reserves Transfer from Peace River Agreement

C5 - Administration C5 - Charlie Lake C5 - Fire C5 - Planning C5 - Projects C5 - Recreation C5 - Strategic Services

93

(1,385,000) (289,847)

(785,000) (289,847)

(419,000) (289,847)

(316,000) (217,386)

(219,000) -

(1,674,847)

(1,074,847)

(708,847)

(533,386)

(219,000)

325,000 75,000 130,000 389,847 240,000 515,000

350,000 25,000 339,847 360,000

100,000 19,000 289,847 300,000

100,000 217,386 216,000

75,000 144,000

1,674,847

1,074,847

708,847

533,386

219,000


Project

2017 Value

Description

North East Resource Municipalities Coalition

289,847 (Funded from PRA)

This is multi year project which Council has committed to in partnership with other municipalities in the region. Its primary focus is to address issues that support sustainable communities.

Economic Development Strategy

155,000 Carry forward funds from 2016 included

Includes the Social Environmental and Economic Impacts study, Brown Fields Strategy, Winter Cities Strategy and permanent art collection

Official Community Plan Review

30,000

Funding to complete the 2016 OCP project

Public Art Policy

100,000 in 2017 50,000 in 2018

The development of a Public Art Policy to enhance economic, social, and cultural development within the City and encourage and enhance local business and tourism plans.

Sport and Recreation program development

40,000

To develop Disc Golf and ‘virtual’ promotion of trails as recommended in the Recreation Master Plan


Project

2017 Value

Description

Under 17 World Men’s Hockey Challenge

100,000

Co-host the U17 World Hockey Championship with the City of Dawson Creek as approved by Council Resolution No. 329/16

Zoning Bylaw 5 year review

100,000

To complete a review of the zoning bylaw including recommendations and relevance to the new OCP

Festival (Frostival) Market

125,000 in 2017 100,000 in 2018

Site selection, design and engineering, land acquisition and preparation costs

Lands – Acquisition and Disposal

Multiyear 200,000in 2017

Develop principle based criteria, write associated RFPs and tender the lands currently held for development in a strategic and targeted way. While investigating opportunities to acquire lands for future development.

Fire Dispatch Transition Project

25,000

Consulting costs to oversee a transition of regional dispatch.


Project

2017 Value

Description

Development of a Fire Training Area

50,000

Consulting costs to develop a project scope and description

Community Partnership

100,000

To investigate partnership opportunities for facilities development

Community Development Institute

Multiyear 360,000 in 2017

Funding for a four year collaboration between the City of Fort St. John and the Community Development Institute at UNBC.


C5 – Five Year Plan


Discussion


2017 capital budget presentation version 01 06 2017