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ST. JOSEPH’S ACADEMY

P. Diego Cera Ave. Poblacion Las Piñas City Tel: 820-5454 Web: www.josephians.edu.ph www.sjalpc.blogspot.com email:sja_lpc@yahoo.com

Personal Data First Name

Middle Name

Last Name

Address

Grade/Year & Section:

Birthday (Date/Month/Year)

Adviser

Mother Office

Occupation

Father Office

Phone No

Occupation

In case of emergency, please contact: Name: Address: Phone Number:

Phone No


TIME

MONDAY TUESDAY WEDNESDAY THURSDAY

My Weekly Schedule FRIDAY

SATURDAY


Authorized Signatures

Note: Signatures other than the official signatures below will not be accepted Father

Mother

Guardian(s), in the absence of the parents Name

Signature

Name

Signature

Name

Signature


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Student Handbook School Year: 2010 - 2011


Table of Contents History of St. Joseph’s Academy .....................................................1 SJA Logo .................................................................................... 4 Organizational Chart of St. Joseph’s Academy ................................................................... 5 Vision/Mission ............................................................................ 6 Terminologies and Descriptions ...................................................... 7 DOPPSA Board of Trustees Director’s Council A. Center for Integral Evangelization Religion as the Core of the Curriculum Campus Ministry Pastoral Ministry Family and Life Ministry Religious and Education Ministry B. Guidance Counseling Services ..............................................15 C .Medical and Dental Services ................................................18 D. Library Services .................................................................. 21 E. Food Services ..................................................................... 21 F. School Supplies Store ........................................................... 21 Student Council ......................................................................... 22 High School Department Barkadahan Campus Disciplinary Officers (CDO) Dance Club Dramatic Arts Guild/ KADIPAN Glee Club Information Technology Club Math/Science Club Peer Counseling Group Programs and Reminders Organization Sports Club Visual Arts Group Young Journalistic Writers Group Young Librarians Club


Table of Contents Grade School Department ..................................................... 24 Arts Club Campus Disciplinary Officers (CDO) Computer Club Dance Club Dramatics Club Ecology Club Future Homemakers Club Glee Club Mathematics Club Sports Club Sunshine CLub Young Librarians Club Young Writers’ Club General Admission Policy ............................................................ 25 School Fees ........................................................................ 27 Payments Bad Check Policy Withholding of Report Card Policy Dropping out/Cancellation of Enrollment Policy on Refund Scholarship and Service Grants Student Diary Students’/Pupils’ Clearance Uniform Identification Card General Academic Programs ....................................................... 32 Code of Discipline ...................................................................... 35 Conduct Outside the School Conduct Inside the School Classroom Discipline School Discipline A. Suspension ............................................................................ 41 Major Offenses and their Corresponding Sanctions .................................................... 42 Other Major Offenses Applicable to Grade 4 to Fourth Year High School ......................................51 Exclusion .......................................................................... 53 Expulsion .......................................................................... 54 Absences ......................................................................... 54 Tardiness .......................................................................... 55 Procedure in Absences of Students/Pupils ............................... 57 Procedure in Tardiness of Students/Pupils ............................... 58 B. Status of Students ....................................................................61 Regular Status Conditional Status Reminders for Pupils with Conditional Status Bases for Non-readmission


Parent’s Copy Yearly Agreement with St. Joseph’s Academy This is to certify that we, the undersigned, have read and understood this Student Handbook and we are bound to conform to all the provisions contained in this Handbook.

Pupil/Student: Signature: Date:

Parent/Guardian: Signature: Date:

Class Adviser: Grade/Year and Section: Date Received:


School’s Copy Yearly Agreement with St. Joseph’s Academy

Please cut here and submit this copy to your Class Adviser

This is to certify that we, the undersigned, have read and understood this Student Handbook and we are bound to conform to all the provisions contained in this Handbook.

Pupil/Student: Signature: Date:

Parent/Guardian: Signature: Date:

Class Adviser: Grade/Year and Section: Date Received:


About the School

History of St. Joseph’s Academy

S

t. Joseph’s School, an institution situated at the heart of Las Piñas, was founded by the Belgian priests in 1914. Many years ago, Fr. Jose Van Runenkelen and Fr. Victor Zaniel, both CICM missionaries from Belgium conceived of establishing a school in Las Piñas, the primary objective of which was to foster literacy in the parish community. The St. Joseph’s School started initially with Grades 1 and 2 and in 1916, the first group of primary pupils graduated from Grade 4. Seeing the success of the first operational years and realizing the urgency of a complete elementary education, the priests sought from the government recognition and authority to operate and offer complete elementary education. St. Joseph’s School then became the first Catholic private elementary school in Las Piñas and its neighboring towns. St. Joseph’s School continued to graduate intellectually and morally upright pupils but unfortunately, the school was disrupted by the Second World War in1941. But, in 1946, after the liberation, St. Joseph’s School resumed its operation. There was an increase in enrolment then. So, the school administration requested the Mary Immaculate Conception Sisters of Canada to help administer classes in the elementary department. The first batch of Grade 6 pupils graduated in 1922. The school saw the need for high school education, then through the hard labor and dedication of Fr. Renato Vernacht, CICM, together with the administration, the faculty and some parishioners, more rooms were constructed thus the Boys High School Department began to operate. This development paved the way to renaming St. Joseph’s School to St. Joseph’s Academy, the school that we know today and now popularly identified with the Las Piñas Bamboo Organ. By 1949, Fr. Antonio Van Overweld, CICM was the new head of the school. To cater to the girls, he decided to establish the boys and girls high school (COED) in the First year level only. Unfortunately, the school could not accommodate the big number of students in one section. So, in 1950, for the second batch of First year students, the boys were separated from the girls. The boys were transferred to St. Andrew’s School of Parañaque. This explains why the first batch of sixteen (16) students who graduated in 1953 were all girls.

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Since then, the school continued to operate smoothly with a clear sense of direction and vision. There was an expansion of its physical structure. In the 1960’s, a three-storey building and a new gymnasium were built. This marked the beginning of a continuous expansion to meet the demands of a growing school population. From the time it was fully established as an institution of learning, it strived to attain its goals. Its concern for its parishioners did not just focus on the young and adolescents. The school has become sensitive to the needs of the adults who could not afford to attend regular classes in the high school. So, in 1969, SJA in cooperation with St. Joseph Parish, the High School Evening Classes for Adults (H.E.F.A.) was established. In the 1980’s major changes in the different aspects took place. The buildings were transformed and patterned after the structural design of the Las Piñas Bamboo Organ Church. The Diamond Building, which at present houses the auditorium was built in 1991. Later, the school insignia was changed into one featuring the world famous Bamboo Organ. These we owe with all gratitude to the selfless efforts of Fr. Mark Lesage, CICM, and Fr. Leo Reiner, CICM, who was then the parish priest of St. Joseph Parish. When Msgr. Allen C. Aganon took over as Director in the year 2000, renovations, improvements, expansions and changes were made. Facilities like comfort rooms, canteens, clinic, library, including the faculty rooms and different offices were renovated and improved. To meet the demands of technology, photocopying machines, computers, internet, communication lines (telephones and facsimile machines) were made available. In the year 2001, the logo was changed into one that features the image of St. Joseph with the Child Jesus and bordered on top by the famous Bamboo Organ. The school uniform was changed from blue to green to conform with the colors attributed to St. Joseph. The Drum and Lyre Band was established to hone talents in music and to represent the school in various programs. In December 2002, the department of athletics, under Msgr. Jovito M. Mejino supported by the SJA Alumni Association, unveiled the school’s official athletic logo “Hammerheads.” Under the auspices of Msgr. Albert A. Venus and Fr. Enrico S. Salazar, the School Year 2005-2006 swept off the record with numerous changes that occurred. One of these is the realization of the new building conceptualized by Msgr. Allen C. Aganon. The newly-built building is adjacent to the Diamond Building. This is a four-storey building which houses the canteen on the first floor, the high-tech Smart Room sits on the second floor, the Library occupies the third

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floor and the Science Laboratory is on the fourth floor. This is a major change after the construction of SJ Hall (formerly known as the SJA Gymansium) in August, 2004. The old High School Library in the Diamond Building was converted into classrooms, portion of it was allocated for the Publications Room and the Student Council Office. Inspired by the newly-erected magnificent modern Spanish architectural edifices, creative ideas conceived worth-noting succession of accomplishments from the School Director, Msgr. Albert A. Venus. In 2006-2007, the Sports field which has been the site of both the school’s and interschool’s activities was improved. The High School H.E. room was also built at the south wing area of the Sports field. For Msgr. Albert A. Venus, anything is possible with God’s will in His time. In 2007-2008, he thought of granting the less fortunate students education they truly deserve. Thus, High School Evening Classes for Adults (HEFA) at the Ascension of Our Lord Parish in partnership with its Parish Priest, Fr. Benjamin D. Molina, (SJA’s former Assistant Director) was extended. Moreover, a crown to the school’s glory was the Children’s World Championship earned by the Las Piñas Boys Choir (LPBC) in Graz, Austria held in the same year. As the school moves towards the achievement of its goals, the PAASCU application in 2008 is now a realization. An immense yet a gratifying task of providing education paved the way to open the Nursery level as an expansion of the Preschool Education in 2009-2010. It was also within that year that the G.S. and H.S. Computer Rooms were innovated. Besides that, the school’s Internet Café was installed. Demolished and constructed in November 2009, Building 5 that sheltered the Clinic, Grade two, Preschool, and LPBC Rooms, will soon tower into a four-storey building for Grade School classrooms and other administrative offices. We believe that quality education begins with quality population equipped with quality facilities. Today, SJA continues...

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SJA Logo The history and culture, ideals and aspirations St. Joseph’s Academy has gained through the years are reflected in the school logo. The first School Insignia featured the initials SJA in the center, the words “Religion and Science” on top and the Lily of the Valley on the two sides.

In the mid 1980’s the blue logo featured the world famous Bamboo Organ.

At present, the logo features the image of St. Joseph with the Child Jesus and the Bamboo Organ emblem. The School name and a piece of bamboo encircle the image to signify strength and unity.

In 2003, “The Hammerheads” the official athletic logo of St. Joseph’s Academy was introduced.

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Inventory In-Charge

Bookstore In-Charge

Canteen Supervisor

Accountant

FINANCE OFFICER

Legal Retainer

Staff

HR OFFICER

HEFA

Faculty

Club Moderator

SC Coordinator

SCHOOL DIRECTOR

Librarian

Academic Non-Teaching

PRINCIPAL Teaching

Academic Team

REGISTRAR

Chaplain

External Auditor

BOARD OF TRUSTEES

DOPPSA

LPBC

Medical Team

CIE

Guidance Counselor

Staff

PAASCU TEAM HEAD

Prefect of Students

STUDENT SERVICES OFFICER

Faculty Club

Parent Representatives

SJA Alumni Association

ORGANIZATIONAL CHART OF ST. JOSEPH’S ACADEMY

Security

Warehousing/ Prop Custodian

Computer Technician

Maintenance Supervisor

GEN. SUPPORT SERVICES OFFICER


Vision / Mission VISION STATEMENT St. Joseph���s Academy, the home of the world-famous Bamboo Organ, is the oldest Catholic educational institution in the Diocese of Paranaque. It envisions itself to be the center for integral faith formation, academic excellence and servant – leadership for the members of the school community. Inspired by St. Joseph, its patron, it seeks to develop socially responsible and just Christian achievers for God and Nation. MISSION STATEMENT With the given vision, WE commit ourselves to: 1. Live up to the original intent of its founders as partner of evangelization and the promotion of BEC as a way of life. 2. Develop the core competencies of its personnel and stakeholders and to provide a well-balanced and challenging curriculum in the pursuit of excellence. 3. Mold its members to be agents of change who are actively involved in the social, moral and political issues affecting society and its environment. 4. Promote the local culture and heritage. CORE VALUES: I am SJA. I am a Simple, Jesus –centered, Achiever, available to serve. -6-


TERMINOLOGIES AND DESCRIPTIONS

Terminologies and Descriptions DOPPSA (Diocese of Parañaque Parochial Schools Association) – It is the educational arm of the Diocese of Parañaque and its task is to coordinate and promote coherence among its school members. Board of Trustees – It is the highest policy-making body of the institution, composed of a Chairman, a Vice-Chairman, a Secretary and a Treasurer. Director’s Council – It is the chief advisory body that assists the Director on matters affecting the whole operation of the institution. The Council is composed of the Director, the Assistant Director, the Principal, the Administrative Officer, the Finance Officer, the Student Services Officer, the Human Resources Development Officer, and the Research and Development Officer. Director - Chief Executive of the entire educational institution. He directs academic and administrative operations of the institution and makes final decisions and recommendations for the school. Assistant Director – Assists the Director in the attainment of the academic and administrative goals of the institution. Principal – In-charge of academic affairs and assists the Director in the attainment of the institutional goals and objectives and ensures the execution of functions and responsibilities explicitly stated by the school. Registrar – In-charge of the matters related to student’s/pupil’s records. He serves as a Liason Officer to the Department of Education in matters pertaining to curricula and enrollment and other related matters. Administrative Officer – Supervises non-academic personnel of the school and implements policies within his jurisdiction. -7-


Finance Officer - Implements financial business policies and generally supervises all the finances of the school including the salaries, revenues and expenditure of the school in general.

HRD Officer - Assists the administration in formulating Human Resource policies and programs for the development of the educational institution’s workforce and helps them to contribute in the attainment of the organizational vision, objectives and goals. Research and Development Officer – Reports directly to the School Director. He/She takes charge of the continuous assurance of the school through accreditation, certification, benchmarking and research. Student Services Officer - Takes charge of the management of programs and activities at the school level and ensures that the student services program is relevant, efficient and effective. *C.I.E. Coordinator – Takes charge of the spiritual and religious activities of the school. *Guidance Counselor – Implements the guidance program that is geared towards the realization of the objectives of the institution; provides guidance and counseling to students in coordination with the Prefect of Students. *Prefect of Students – Implements the Code of Discipline for students/pupils and gives sanctions based on the recommendation of the Board of Discipline.

Board of Discipline – Handles disciplinary problems and serious offenses of students/pupils and decides on the sanctions to be applied or makes disciplinary action for violations committed.

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Members of the Board of Discipline: 1. 2. 3. 4. 5.

Prefect of Students Homeroom Adviser Teacher/s concerned Principal Director

Student Services A. CENTER FOR INTEGRAL EVANGELIZATION (CIE)

• It is a body or center that institutionalizes the experiencing, knowing and witnessing the faith. • It is integral that looks after the total development of the human person which according to the Gospel of St. John 10:10 states: “I have come that they may have life to the full.”

The CIE envisions itself as a channel of grace in witnessing the priestly, prophetic and kingly mission of Jesus Christ. To realize this vision, we uphold the following: 1. Develop sense of commitment for the realization of Christian values. 2. Promote and enhance a Catholic environment where Faith is known, experienced, and shared. 3. Create pastoral strategies that dynamically respond to the interpersonal, intrapersonal and ecological dimensions of God’s creation. 4. Strengthen and deepen Religion as Core of the Curriculum for the integral formation and transformation of the academic community.

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RELIGION AS CORE OF THE CURRICULUM (RCC) Religious Education in its fundamental sense refers to the dynamic and mutually enforcing process of experiencing, knowing and sharing the Christian Faith in the light of integral evangelization. Religion as Core of the Curriculum serves as the underlying worldview or framework in achieving an authentic Catholic culture, especially when it is linked directly or indirectly, with the other subjects. Religion as Core of the Curriculum should enable the academic community — administrators, faculty, maintenance personnel and non-teaching staff, students/pupils, parents and alumni—to acquire a worldview that enables them to live out their Christian vocation. In summary, every Catholic school rests in its commitment to evangelize the Gospel of Jesus. Thus, activities are to be planned, implemented and evaluated in the light of Religion. CAMPUS MINISTRY The Campus Ministry is the arm of the Center for Integral Evangelization (CIE) for harnessing the extra or co-curricular activities of the school. It takes charge of the Faith component of Integral Evangelization. The target sectors of this Ministry are the students, faculty, nonteaching, maintenance, parents and alumni. The Ministry handles the regular celebration of the Sacraments and other liturgical services. Its task is also to train students and faculty, non-teaching staff and parents for lay ministries. The Ministry coordinates with the Religious Education, Community Outreach and Family and Life Ministries in providing basic information and instruction for celebration of religious festivities. - 10 -


Programs and Activities: 1. 2. 3. 4. 5. 6. 7. 8.

Renewal Seminars Retreats Recollections On-going Formation Sessions Vocation Promotions Lectors and Commentators Formation Altar Servers Training Music Ministry / Choir

PASTORAL MINISTRY The love of God impels the Catholic school community to serve those in need and to work actively for integral emancipation. It is a powerful gift that invites all believers to treasure the values of truth, freedom, human dignity, justice, peace, and integrity of creation. Our faith-response is to go beyond the purely academic concerns and to reach and care for the least, the lost, and the last among our brothers and sisters, the protection of the environment and to preserve our kinship with all of God’s creation. This aims to: • Witness the faith dimension of evangelization. • Promote the school’s mission of becoming the Church of the poor. • Provide venues for social involvement and consciousness among students, faculty and parents. • Contributes to the transformation of society when they reach out to others for the development of the people’s life and endures the promotion of their dignity. Programs and Activities: 1. Outreach/Immersion Program 2. Pondo ng Pinoy 3. Alay - Pasko - 11 -


4. Feeding Program (Hapag-Asa) 5. Community Service / Parish Involvement 6. Bukluran / Munting Kristiyanong Kapitbahayan (MKK / BEC) FAMILY AND LIFE MINISTRY The SJA, through its Family Life Program, as one of the functions of the CIE, helps develop a community whose values are communicated through the interpersonal and sincere relationships of its members as well as those people with whom they have close encounter. This aims to: • help the parents realize their irreplaceable duty of rearing their children to become spiritually, morally, emotionally and socially mature. • help teachers and parents become conscious of their Christian commitment to be witnesses to Christ in the process of helping one another in bringing up disciplined and responsible adults. • guide teachers in the process of evangelization so that they would become effective evangelizers of students. • help students develop values and Christian attitudes. Programs and activities: 1. Kasalang Bayan sa Eskwela 2. Family Day / Parenting Seminar 3. Marriage Encounter / Parents’ Retreat RELIGIOUS EDUCATION MINISTRY The education and formation in the Faith are the main tasks of this Ministry. These are the ways we can help fulfill the mandate given to the Church by our Great Teacher, Lord Jesus Christ. Religious Education seeks to deepen the initial proclamation by providing catechesis that is: faithful to God, humanity, and to the Church. - 12 -


B. GUIDANCE AND COUNSELLING OFFICE RATIONALE: The Guidance Program is designed according to the needs of the students/pupils. It promotes the efficient and happy lives of individuals by helping them adjust to social realities. It is geared towards faith formation through human development GENERAL RESPONSIBILITIES The Guidance Counselor gives assistance in the implementation of the Guidance Program which is aligned with the Vision-Mission of the school. GUIDANCE SERVICES 1. Individual Inventory/Analysis 2. Information • Homeroom Guidance Program • Career and Vocation Guidance 3. Counseling • Individual • Group • Academic • Career 4. Research • Student Evaluation of Teachers • Development seminars for Faculty and Counselors. 5. Testing • Ottis-Lennon School Ability Test • Diagnostic Tests • Scholastic Aptitude Tests • Personality Tests - 13 -


• Interest Tests • Entrance Examination for Preschool, Grade School and High School 6. Referral •Affiliation with professional clinical psychologists, therapists and other health professional agencies and organizations. 7. Follow-Up • Progress Reports • Linkages with Colleges and Universities 8. Consultation • Teacher-Counselor Conference • Parent-Counselor Conference 9. Program Development • Needs Assessment Survey 10. Public Relations-explanation of guidance roles and functions, programs and services and benefits to outsiders. • Faculty Orientation • Students’ Orientation 12. Other Services • Admission • Enrollment GENERAL POLICIES OF THE GUIDANCE AND COUNSELING OFFICE 1. Conferences Parents who should like to have a conference with the Guidance Counselors must drop by the Guidance and Counseling Office and request for appointment. The Counselors would then give a letter with reply slip indicating the time and date of the conference. The - 14 -


reply slip must be returned a day before the scheduled conference, through their child. The letter shoul be presented to the guard on duty on the day of the conference. 2. Graduating Students Recommendation forms coming from the colleges and universities which need to be filled up by the Guidance Office should be submitted during break time from Monday to Wednesday only. Release of forms will be every Friday, during recess time in the afternoon. In cases of shortened periods, when there is no recess in the afternoon, forms will be released during recess in the morning of the same day. Forms submitted on a Thursday will be released on Friday of the following week. Recommendation forms to be signed by the Guidance Counselor and the Principal are submitted to the Guidance Office. Secondary School Records are to be submitted to the Registrar’s Office. Request for Certificate of Graduation and Form 137 should be filled up in the Registrar’s Office and will be released every Friday. Within the school-year, cut-off time is afternoon recess on a Wednesday. At the end of the school year, release of these forms will be one week after the time the request was made. Request for Form 138 (Report Card) - should be filled up in the Registrar’s Office. 3. Exit Interview As a requirement for clearance, Students/Pupils who wish to drop or transfer to other schools, with valid reasons should go to the Guidance Office for exit interview. Otherwise, clearance forms will not be signed by the Guidance Counselors. 4. Issuance of the Good Moral Certificate A student/pupil who would like to request for good moral certificate should follow these guidelines: - 15 -


• Fill up request form in the Guidance Office. • Pay P25.00 (for enrolled students during the current school year) and P50.00 (if request is made after the school year) at the cashier. • Present official receipt at the Guidance Office and get claim stub wherein the date of release is indicated. • Release of Good Moral Certificates : For fourth year high school students. Good Moral Certificates will be released every Friday. Within the school year, is afternoon recess on a Wednesday. This is only applicable during the school year. At the end of the school year, release of these forms will be one week after the time the request was made. For graduates and other grade and year levels. Release of good moral certificates will be one week from the time the request was made. • Present claim stub for the release of Good Moral Certificate. C. MEDICAL AND DENTAL SERVICES Clinic – It monitors and maintains the health and hygiene of the students/pupils and employees The clinic renders the following services: 1. First Aid and Emergency Treatment 2. Annual Physical Examination 3. Annual Dental Examination 4. Immunization Program 5. Water Analysis 6. Flouridation 7. One year Accident Insurance (applicable to accidents in school) Cases beyond the capability of the school clinic are referred to hospital for further evaluation and treatment. Patients with infectious diseases like sore eyes, mumps, measles, chicken pox, and other contagious diseases are sent - 16 -


home or referred to the hospital whenever required. Students/ Pupils inflicted with infectious diseases during periodic exams are not allowed to take the tests. Hence, parents are advised not to send their children to school if they are infected with any of the above-mentioned diseases Students/Pupils who are advised by the school nurse to go home should present to the Prefect of Students the slip signed by the nurse. Exit slip is issued by the Prefect of Students before the student/pupil can go home. Policies: 1. Every student is given a Health Information Sheet to be filled out by his/her parent or guardian. It should be returned back to the clinic and will become part of his medical record during his/her entire stay in SJA. 2. Any student with diagnosed illness/disease or under medication that may affect his school activity/performance is required to submit a medical certificate from his Attending Physician for reference purposes or as the need arises. 3. Prior to enrollment, students/pupils are required to submit the following diagnostic examination results: Baseline CBC, Chest X-ray (every 2 years), yearly routine Urinalysis and Fecalysis. This will be used as part of his records of annual medical check-up. 4. Parents/Guardians of students who are positive with illnesses will be informed. A medical certificate (if with treatment or medically cleared) from Attending Physician should be submitted. 5. Students/Pupils should undergo Annual Medical and Dental Check-up. Referrals are given to those who need further evaluation and management. Dental referral should be returned after three (3) months. 6. A studen/pupil, who is sick, should secure a clinic pass from the subject teacher before going to the clinic.] 7. In case where the sick student is advised to go home, the parent/guardian after being notified by the school nurse, should fetch the student. High School students who is able to commute by himself must inform his parent/guardian that he is advised to go home. A Medical Clinic Pass is first issued to - 17 -


the student/pupil who request for an Exit Slip from the Prefect of Students. The Exit Slip should be presented to the guard on duty. 8. The School Clinic gives first aid treatment for injuries, health care and treatment for illnesses that need immediate treatment while the student/pupil is in school. Cases that may require further management are transferred to a nearest medical facility. 9. Initial dose of emergency or over the counter medicines are available at the clinic and are given free for the subsequent doses. 10. Sick students/pupils are advised not to report to class but instead stay at home to rest for faster recuperation. The parent/guardian is required to inform the clinic for purposes of documentation. The student/pupil should secure a medical clearance from the school clinic before attending classes. 11. Students/Pupils afflicted with any highly infectious disease like conjunctivitis (sore eyes), German measles, chicken pox, mumps, pertussis, hepatitis and the like, are advised to stay at home to avoid spread of the disease. A medical certificate must be presented to the school nurse before he reports back to class. 12. Any student/pupil who was absent for more than three (3) days due to a medical illness, should submit a medical certificate with a letter from the parents. He is required to go to the clinic or Prefect of Students before he is re-admitted to class. 13. Treatment of injuries caused by accidents within the school premises is charged to an affiliated insurance at a maximum benefit limit not exceeding to thirty thousand pesos (Php 30,000.00).

D. LIBRARY SERVICES Library – It provides information in different subject areas through a wide range of books, visual aids and other learning materials to supplement and support the school curriculum.

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The following are the services of the Library: 1. 2. 3. 4.

Lending of books and materials Computer rentals Internet access Printing

Library hours: Monday to Friday: 7:00 a.m. to 4:00 p.m. (Grade School) 6:30 a.m. to 5:30 p.m. (High School) 8:00 a.m to 12:00 nn (Every Tuesday of Summer) E. FOOD SERVICES The canteen provides the students/pupils and all school employees meals based on nutritiona program. A feeding program for the Preschool is monitored by the Food Services Department F. SCHOOL SUPPLIES STORE The store takes charge of school supplies, materials and other merchandise needed by the students/pupils. The store is open from Monday to Friday from 7:00 a.m. to 1:00 p.m. and from 2:00 p.m. to 3:00 p.m. STUDENT COUNCIL Student Council Student Council – It is the official student government. It aims to promote programs for the welfare of the students to foster goodwill among them and to keep the Josephian spirit of discipline among different classes, year/grade levels, and student clubs and organizations. - 19 -


•Officers of Students/ Pupils Organizations – They are the official elected representatives of the duly recognized organizations. They make sure that the activities of their organizations are wellcoordinated; their programs are effectively implemented and their goals are accomplished. The Student Council aims to promote unity and harmony among students by: A. spearheading or supporting school programs B. enhancing the students’ talents and capabilities C. supporting the different organizations HIGH SCHOOL DEPARTMENT The following are the organizations headed by the Student Council: BARKADAHAN – to promote brotherhood among students, to strengthen group spirituality and to link faith and life through words and actions. CAMPUS DISCIPLINARY OFFICERS – to assist the Office of the Prefect of Students in implementing rules and regulations in the campus. DANCE CLUB – to help students developand share their talents and skills in dancing. DRAMATIC ARTS GUILD / KADIPAN – to develop acting ability, to enhance communication skills to the fullest and to stimulate them to develop self-confidence. GLEE CLUB – to improve and develop musical abilities and talents, to promote unity and friendship among students and to build selfconfidence.

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INFORMATION TECHNOLOGY CLUB – to facilitate technological advancement that may be used by the students in their everyday life and to render Information Technology-relatedservices in school activities. MATH / SCIENCE CLUB – to make students aware of their surroundings and to give the latest information and happenings in the world of Science and Technology. PEER COUNSELING GROUP – to create support groups who will listen and render helping hands to provide an opportunity for personal growth and understanding of self and others. PROGRAMS AND REMINDERS ORGANIZATION – to disseminate information on programs and reminders to the student body, to improve the speaking ability of every member and to enable its members to communicate effectively. SPORTS CLUB – to enhance the students’ athletic capabilities and talents. VISUAL ARTS GROUP – to develop expression of ideas through creative arts and to improve students’ skills and creativity. Young Journalistic Writers Group - to hone the

students’ skill in expressing their thoughts and feelings through writing and to encourage students to creative writings that will help them broaden their moral perspective and become honest, responsible campus writers and journalists

YOUNG LIBRARIANS CLUB – to promote sharing of knowledge among the members of the group, to stimulate every member to read, to encourage the use of the library and assist the librarian in serving students, to be a model in promoting good reading habits and to promote the proper use of the library.

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GRADE SCHOOL DEPARTMENT The following Organizations:

are

the

Grade

School

Department

ARTS CLUB – to help in decorating venues for programs and to train and prepare pupils for drawing and painting contests. CAMPUS DISCIPLINARY OFFICERS – to assist the Office of the Prefect of Students in implementing rules and regulations in the campus. COMPUTER CLUB – to improve knowledge in different computer softwares and to enable its members to use information technology as a means of improving social and communication skills. DANCE CLUB – to develop unity and promote camaraderie among members through dancing and to develop a graceful rhythmic coordination of body movements that will improve posture and maintain body fitness. DRAMATICS CLUB – to enrich the pupil’s experience in acting and drama and to provide them appreciation for drama. ECOLOGY CLUB – to develop fondness for discovering and learning things about the environment, to make the pupils aware of the present condition of the environment. FUTURE HOMEMAKERS CLUB – to provide training for pupils to be effective homemakers in the future and to develop a wellrounded personality and to learn proper social graces. GLEE CLUB – to develop God-given talent in singing. MATHEMATICS CLUB – to help pupils become good mathematics problem solvers, to encourage pupils to think and express mathematical ideas in pictures and in words.

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SPORTS CLUB – to promote the optimum development of the individual physically, mentally and emotionally through sports. SUNSHINE CLUB – to enliven the liturgical celebrations through maximum participation in singing and prayer responses, to develop servant leaders among pupils and to show joy in serving fellow pupils. YOUNG LIBRARIANS CLUB – to stimulate the pupils’ interest and appreciation for reading and to encourage the use of the library. YOUNG WRITERS CLUB – to explore talents in writing brilliant ideas.

General Admission GENERAL ADMISSION POLICY

Policy

A. Requirements for Admission 1.Original and a photocopy of: a. Birth Certificate b. Baptismal Certificate c. Marriage Contract of the parents under the Catholic rites (Single parents should provide a certification of guardianship) d. Medical Record – history of past and present illnesses including vaccination records. 2. Two (2) recent ID pictures (2 x 2 black and white or colored). 3. Photocopy of Form 138 (Report Card) with the latest grades and must have an average of at least 80% both in academics and conduct. 4. Certificate of Good Moral Character signed by the Principal of the school last attended. 5. If alien, Study Permit/photocopy of Unified Alien Certificate of Registration (ACR). 6. For first year high school – a) interview with the Guidance Counselor b) a certification from the Office of the Principal stating that the applicant is a candidate for graduation. - 23 -


Transferees from other schools may be admitted to any grade/ year level provided that they pass the entrance test, have good academic records (no failing or incomplete grade in any subject) and have a satisfactory rating in conduct. The school does not accept: a. new enrollees for the fourth year level b. returning pupils/students whose average grade was lower than 80% in academic and in conduct during his last year of attendance in SJA. c. applicants whose parents are non-Catholics d. applicants who were baptized in non-Catholic Church Note: Students/Pupils must be participating authentic Catholics. The school does not tolerate dishonesty and anyone who misrepresents himself/herself or gives wrong information regarding his/her faith and in religion shall not be re-admitted for the next school year. In case a student/pupil is found out to be a non-Catholic he shall be allowed to finish the current school year provided he does not assert in any way of the Catholic activities of the school. Our school is a Catholic institution. We do not allow students/pupils to practice or initiate non-Catholic activities inside the school premises. B. Registration Procedures 1. Present requirements at the Guidance Office for screening, verification and issuance of application form. 2. Proceed to the Cashier for payment. 3. Submit the accomplished form and receipt at the Registrar’s Office for the issuance of the test permit. C. Enrollment Procedures 1. Present Report Card for screening and verification and secure an application form 2. Proceed to Assessment Section for assessment and issuance of receipt of payment. 3. Proceed to the Cashier for payment. 4. Present the application form and receipt of payment to the Registrar’s Office to secure the admission card. - 24 -


D. Financial Transactions All financial transactions should be done at the Accounting Office. Parents and/or guardians should pay all necessary fees directly to the Cashier.

School Fees SCHOOL FEES Tuition fees, books, supplies and miscellaneous fees may be paid in one of the following options: 1. Full payment upon enrollment 2. 50% down payment – The remaining 50% is payable in nine (9) monthly installments 3. 20% down payment – The remaining 80% is payable in nine (9) monthly installments Note: The school implements the “NO PERMIT, NO EXAMINATION” policy therefore all accounts should be settled at least one day before any scheduled periodic exams. In case of failure to pay any of the fees that are due as indicated in the current schedule of payment, the student/pupil shall only be re-admitted upon payment. The student/pupil shall be solely responsible in keeping up with the lessons, assignments and examinations given during the school days that he was not allowed to attend classes. Students/Pupils should be cleared of their monetary obligations from the previous school year before they will be enrolled for the next school year. Old students/pupils are required to pay a reservation fee of P1,000.00 for the next school year. Such reservation fee is nonrefundable but will be credited as part of the tuition fee. New students/pupils are required to pay a special fee of P1,000.00 aside from tuition and miscellaneous fees.

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PAYMENTS All financial transactions should be done at the Finance Department and payments should only be made directly to the cashier. Note: No SJA employee, student/pupil is allowed to collect any amount for whatever purpose and/or in behalf of any office, club or organization without the explicit and written permission of the School Principal or Director. BAD CHECK POLICY A P500.00 penalty is charged for every unhonored check returned to St. Joseph’s Academy. WITHHOLDING OF REPORT CARD POLICY Report cards of students/pupils with unpaid fees shall be withheld and may only be released upon payment in full. DROPPING OUT/CANCELLATION OF ENROLLMENT Application for the cancellation of enrollment should be done by the parents at the Principal’s Office.(The parent should present a valid Identification Card for recognition purposes). However, if for compelling reason/s parent/s cannot personally process the cancellation, the guardian can do the same but with an authorization letter from the parent of the student/ pupil. The guardian should also present a valid Identification Card together with that of the parents’ Identification Card. Procedures: Step 1 The parent/guardian must present a valid Identification Card before securing a cancellation form from the Registrar. - 26 -


Step 2 Present the accomplished form to the Principal for his/ her approval and signature. Step 3 The student/pupil, accompanied by his/her parent/ guardian, should see the Guidance Counselor for exit interview. Step 4 The student and his/her parent/guardian should seek clearance from the Adviser and Librarian. Step 5 The student /pupil should surrender his/her Identification Card to the Prefect of Students. Step 6 The parent/guardian should seek clearance from the Cashier and Finance Officer. Step 7 The Cancellation of Enrollment form should be presented to the School Director for his approval and signature. Step 8 The parent/guardian should finally submit five (5) copies of the accomplished cancellation form to the Registrar who takes charge of furnishing the Student, the Principal, Adviser and the Finance Officer each copy of the cancellation form. All cases of dropping out should be done officially. (Please refer to Section 66 – Tuition Charges). A student/pupil who fails “to drop” officially will continue paying the required fees. POLICY ON REFUND We follow the Department of Education Policy on refund which is stipulated in the 1992 Manual of Regulation for Private Schools, 8th edition which is as follows: Section 66. TUITION CHARGES - A student who transfers or otherwise withdraws, in writing, within two weeks after the beginning of classes and who has already paid the pertinent tuition and other school fees in full or any length longer than one (1) month may be charged 10% of the total amount due for the term if he withdraws within the first week of class or 20% within the allowed time regardless of whatever or not he has actually attended the classes. The student may be charged all the school fees in full if he withdraws anytime after the second week of classes. However, if - 27 -


the transfer or withdrawal is due to a justifiable reason, the student shall be charged the pertinent fees only up to and including the last month of attendance. SCHOLARSHIP AND SERVICE GRANTS Graduates in the intermediate level who ranked first or second in their graduating classes are granted scholarship discounts on tuition fees only. a. Valedictorian - 50% b. Salutatorian - 30% STUDENT DIARY It is the responsibility of parents or guardians to know the performance and status of their children in school. Students/Pupils are given a diary which provide a continuous link of communication between parents and school authorities. It should be signed by their parents and be brought to school every school day. Parents who want to seek an appointment with the teacher, must fill out the Special Correspondence Form included at the latter part of the Student Diary. The concerned teacher will set the appointment. Teachers are allowed to entertain parents during their vacant periods only. STUDENTS’/PUPILS’ CLEARANCE High school students/pupils Grades 4-6 pupils are required to accomplish the student/pupil clearance at the end of the school year as a pre-requisite in getting their Report Card. UNIFORM The SJA uniform shows identity of a bonafide student of St. Joseph’s Academy. All students/pupils must always be in clean and complete uniform whenever they are in campus during class days, unless exempted by the Principal or the Prefect of Students. - 28 -


GRADE/YEAR LEVEL

BOYS

Nursery, Kinder, Prep green shorts white polo shirt

GIRLS checkered jumper skirt, white blouse, ribbon

Grades I, II, III

khaki shorts white polo shirt

Grades IV, V, VI

khaki pants white polo shirt

checkered skirt white blouse, ribbon

First to Fourth Year

khaki pants white polo shirt (straight cut, no side slit, no polo jacket)

checkered skirt (3” below kneecap) white blouse, tie

checkered skirt white blouse, ribbon

- Haircut for boys: Barber’s Cut (Proper Haircut is 2x3)

The uniform for boys and girls consists of the following: Undershirt for boys and girls should be white. Black leather shoes and white socks with SJA logo PE Uniform: jogging pants with SJA shirt and rubber shoes. CAT Uniform: PE shirt and denim pants of standard cut.

IDENTIFICATION CARD (ID) The school observes the “No ID, No Entry” policy. 1. A student should wear his/her ID card properly inside the campus and during off-campus activities 2. Tampering of ID should be avoided. No stickers should be attached to it and must be worn solely. 3. The ID card is NON-TRANSFERABLE. (Borrowing or lending of ID card is an offense) 4. In case of loss or when ID is misplaced, forgotten, or destroyed, the bearer should immediately inform the Office of the Prefect of Students about the loss of the ID. If the ID is not recovered, the student must apply for a new ID in the Registrar’s Office. To secure a new ID: a. pay a processing fee to the Cashier; and b. present the receipt to the Registrar’s Office.

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General Academic Programs

There are four major examinations scheduled by the school as indicated in the school calendar. No student/pupil is exempted from any of the four major examinations. No special examinations shall be given to a student/pupil who was absent. Students/Pupils who will represent the school in offcampus academic and non-academic activities and have missed a quiz in a particular subject should be given the highest score obtained in a particular quiz. The score/grade of a student/pupil who was sick or will go out of the country shall be computed by ratio and proportion. SELECTION OF HONOR STUDENTS The following are the bases for the selection of honors in accordance with DepEd Order No. 92 S, 2009: 1. Candidates for honors, at any grade or year level, shall be drawn from the top ten (10) pupils/students of the school. They must not have a final grade lower than 80% in any subject. 2. To determine the top ten (10), pupils/students shall be ranked using the 7-3 point scheme (7points for academic performance and 3 points for co-curricular activities) as contained in Enclosure Nos. 1 and 2. 3. The students’/pupils’ grades in the previous curriculum level shall not be considered in the ranking of honors for graduating pupils/students. 4. Only the grades in current curriculum year shall be considered in the ranking provided they are enrolled not later than the second week of classes of the current School Year. 5. The final rating shall be computed up to three decimal places. In case of a tie, candidates shall both be declared in the same honor ranking (both as valedictorians, salutatorians and so on). 6. All candidates for honors must be of good moral character and have not been subjected to any disciplinary actions within the current school year. - 30 -


Honor cards are given after every quarter to students/pupils who meet the aforementioned requirements. COMPUTATION OF ACADEMIC GRADES For Grade School and High School, grade computation is based on the following: 50% Quizzes (oral tests in English and Filipino are included) 30% Periodic Test 20% Class Standing (recitation, assignments, book reports, themes, experiments, projects) SJA, being a Catholic School, considers religion, a core of the curriculum and as such, it is considered a special subject with a different rating system. Grading System for Prep to Grade 3 Quizzes

25%

PERIODIC TEST

25%

CLASS STANDING Homework 5% Seatwork 5% Recitation 10%

20%

SPECIAL PROJECTS

10%

RELIGIOUS ACTIVITIES

20%

(Classroom settings in-line with the monthly CIE activities e.g. Month of the Holy Rosary, Advent and Lenten Season, Angels and Saints, Play and Pray, Recollection, Feast Day and the like) TOTAL RAW SCORE

100%

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Grading System for Grade 4 to Fourth Year High School Quizzes

25%

PERIODIC TEST

25%

CLASS STANDING Homework and Seatwork Recitation

20%

SPECIAL PROJECTS

10%

MEMBERSHIP AND PARTICIPATION IN THE RELIGIOUS AND PASTORAL PROGRAMS OF THE PARISH AND THE SCHOOL COMMUNITY

20%

SUNDAY MASS ATTENDANCE

10%

TOTAL RAW SCORE

100%

5% 5%

(Annual Retreat, Recollections, Feast Day, Family Day, Outreach Program, Religious activities for parents, Antioch, Luke 18 and the like)

TUTORING Procedures: 1. Read the Terms and Conditions and Guidelines 2. Sign the Agreement 3. Get the Acknowledgement Form from the Principal 4. Enroll to the Subject Coordinator 5. Pay the fee/s to the Cashier Guidelines: A. Students/Pupils who wish to be tutored should enroll accompanied by their parent to the designated officer. (The designated officer takes charge of the enrollment, screening and scheduling of fees.) - 32 -


B. Students/Pupils should report to the tutor or proceed to the tutoring room on time pursuant to the schedule provided to them. Unless on valid grounds, no time extension will be given to students who arrived late at the tutoring room. C. In case a student/pupil misses tutoring day/s due to valid reason/s the parents should request for make-up lessons as scheduled by the tutor and approved by the Principal. D. Schedule of fees: Payment for tutoring services shall be per session and on a monthly basis.

Code of Discipline CODE OF DISCIPLINE Students and Pupils of St. Joseph’s Academy are bound to comply with the rules and regulations of the school. They are expected: 1. To be aware of their responsibility of upholding and projecting a good image of St. Joseph’s Academy; 2. To value self-discipline based on self-respect and respect for others; 3. To manifest their Catholic faith through active participation in the liturgical celebrations and spiritual formation program of the school and the parish. Provision Exclusive for the Grade School Pupils (Preschool, Grades 1 to 3) SJA as an institution endeavors to provide the necessary values which would prepare the children to become independent, responsible and be able to adapt with the changing conditions of the environment. To realize such endeavor, the school formulated special provision exclusive for the Grade School pupils, Prep to Grade 3.

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Approach: It has been an observation that children in the Grade School commit the same violations as the High School students. The difference lies in their intention. Because of the children’s level of maturity or understanding, the approach should be more of parenting/counseling and will consider the context or situation of the Grade School pupils as follows: 1. Psychology of the child 2. Historical or family background 3. Role of parents which will be highly recommended 4. Concepts of collaboration and coordination between the school and the home which will be highly employed The very end of which will not be punishment but forming them. The value of the child’s total development will always be taken into consideration. Procedure: As stated in the Manual of Regulations for Private Schools on the authority to maintain school discipline, school officials and teachers shall have the right to impose appropriate and reasonable disciplinary measures on children who commit infractions of good discipline. However, no cruel or physically harmful punishment shall be imposed against any pupil. In consonance with the Manual of Regulations for Private Schools, St. Joseph’s Academy requires its pupils who violated rules and regulations to undergo regular counseling sessions/ formation with their parents. Parents shall be informed of their children’s offenses. By the collaboration of the Prefect of Students, Guidance Counselor, Center for Integral Evangelization (C.I.E.) and the School Chaplain. Pupils’ violation shall be treated more like a child to a father/mother approach.

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Steps: A. For offenses which are not very serious in nature: 1. The class adviser / subject teacher talks to the child about the offense committed. 2. Parents will be informed of the conduct of their child. B. For persistent offender (a child who commits an offense five times or more), a formation/counseling program is designed by the Guidance Counselor, Center for Integral Evangelization (C.I.E.), School Chaplain and Prefect of Students. The stages for implementation are: 1. A special agreement is signed by the parent and the school represented by the Prefect of Students. 2. The parent and child attend the counseling program 3. Conference with the Prefect of Students will be held. The parents’ failure to comply, collaborate or cooperate in the on-going formation/counseling session and the persistent offenses made by the child may be a cause for the child’s low grade in conduct or conditionally enrolled status or recommendation for transfer. CONDUCT OUTSIDE THE SCHOOL Students and Pupils of St. Joseph’s Academy are expected to: 1. perform civic duties in as far as the activities they engage in are not in conflict with and are without prejudice to the policies and objectives of the school. 2. keep away from bars, gambling joints and other places of illrepute and to refrain from joining immoral activities. 3. refrain from associating with men and women of questionable character and mean conduct or joining fraternities, sororities, or gangs. Membership to fraternities, sororities or gangs is not allowed inside or outside the school. 4. secure permit to hold outside-the-school activities as excursions, field trips or picnics. 5. refrain from possessing and/or using prohibited drugs. 6. avoid going to malls and amusement centers, computer - 35 -


shops/café in school uniform unless accompanied by parents/ guardians. 7. comply with the academic requirements and school policies before joining beauty contests, show business and the like. 8. wear school uniform properly and with dignity. 9. behave properly in public utility vehicles and public places. CONDUCT INSIDE THE SCHOOL The students and pupils are expected to: 1. observe silence and decorum during line formation and flag ceremonies, when going up or down the stairs and when passing along the corridors. Same should be done in the Library, Chapel, Clinic and Conference Rooms where sessions are going on and in other areas on campus where silence is required. Pupils/Students are expected to form their lines when they hear the 1st bell and observe silence after the 2nd bell. 2. sing the National Anthem and the SJA Hymn and to recite the Panatang Makabayan, Vision-Mission and the Josephians’ Prayer with reverence during the morning ceremonies and other school functions. 3. pray before and after class. 4. stand in attention and join in the recitation of Angelus and the Divine Mercy Prayer at 3 o’clock 5. be courteous, respectful and obedient to priests, teachers, administrative personnel, visitors, schoolmates and helpers in school. 6. report immediately to the Class Adviser or Prefect of Students any conflict and untoward incidents between students/ pupils. 7. practice modesty in words and in actions. Speak well of others. Edify them by your good examples. 8. keep the school campus, clean, tidy and orderly. 9. practice the value of industry. 10. value and protect school properties by handling them with care. 11. wear the ID card at all times in the campus. 12. bring personally all required projects, assignments, books, notebooks, uniform and the like. Parents are not allowed to bring such requirements to school (Students/Pupils should be - 36 -


trained to be responsible for their things). 13. observe curfew hours starting 5:30 P.M. Anyone caught staying beyond curfew time will mean I.D. confiscation. For important activities/practices beyond curfew time or those held on Saturdays and Sundays, a written permit should be secured from the Principal or from the Prefect of Students. 14. seek the approval of the Principal or Prefect of Students or Student Council Adviser before posting/circulating any information inside or outside the school campus. 15. refrain from buying in the canteen or making phone calls during class hours. For emergency cases, a written permit from the Principal or from the Prefect of Students must be secured. 16. transact official business with proper school authorities only. 17. refrain from going out of the campus without a written permission from the Prefect of Students. Note: Violation of the said rules will mean minor or major offense as stated in the Code of Discipline. CLASSROOM DISCIPLINE Effective classroom discipline provides an atmosphere conducive to the teaching-learning process. 1. Each student/pupil is assigned a seat according to the seat plan made by the Class Adviser. However, for valid reasons, the subject teacher in coordination with the Class Adviser may change temporarily or permanently the seating arrangement during his/her class. 2. Students/Pupils should give due respect to teachers and classmates. Making insulting remarks, name-calling and laughing at the mistakes of others should be avoided. 3. Students/Pupils are expected to stand when a teacher enters the classroom or during the opening and closing prayers and whenever a visitor enters the room. 4. Students/Pupils should wait for their teacher quietly inside the classroom. If the teacher fails to report to his class five (5) minutes after the bell, the Class President should notify the Principal or anyone among the Subject Coordinators. 5. Students/Pupils should avoid roaming around the room and transferring seats. - 37 -


6. Students/Pupils should avoid howling, shouting and making unnecessary noise. 7. Students/Pupils should sit properly and keep their feet off the walls and back of chairs. 8. Students/Pupils should not write anything on the blackboard or bulletin boards without the permission of the teacher. The teacher’s desk is “private” and nobody is allowed to use or read anything on it without permission. 9. Students/Pupils Students should maintain cleanliness and orderliness in the classroom at all times. Note: Violation of the said rules and regulations will affect the conduct grade (6 accumulated violations for H.S. and 12 for G.S. will mean a grade of 75% in Conduct) SCHOOL DISCIPLINE The three (3) categories of administrative penalties as stipulated in Sec. 77 of the Manual of Regulations for Private Schools are the following: Suspension, Exclusion, and Expulsion. Each of the following MINOR OFFENSES shall be dealt with suspension, based on the frequency of the offense: 1. Petty quarreling 2. Playing rough games involving physical contact 3. Repeated bullying which also includes giving of alias or namecalling or name dropping 4. Wearing double earrings, fashion earrings and watches, anklets, wristbands or friendship bands, and baller 5. Non-participation in school programs and activities 6. Use of foul/obscene language and remarks 7. Going to malls, amusement centers, computer shops or café in uniform 8. Joining off-campus contests without notifying the school 9. Loitering during class hours or standing by at restricted areas during non-class hours 10. Excessive use of gel for fad or spiked hairdo, application of hair dye and nail polish, wearing make-up, lipstick lip gloss, long nails and colored contact lenses - 38 -


11. Improper use of uniform (unbuttoned shirt or blouse), not wearing the prescribed school ID or undershirt (boys and girls), or flat black shoes, or SJA socks, or PsE./C.A.T. uniform 12. Wearing cap inside the campus 13. Shouting and laughing boisterously during line formation or when classes are going on or when going up and down the classroom or anywhere in the campus 14. Attaching stickers, drawings, pictures, and the like on the Student Handbook and Diary, and school I.D. 15. Not following the prescribed haircut. (Haircut inspection for the boys is every first Monday of the Month). 16. Borrowingor lending books, notebooks, ID, rubber shoes, P.E. uniform or any school materials from classmates/ schoolmates 17. Eating inside the classroom 18. Spitting on the grounds, classroom and corridors 19. Ignoring Library, Laboratory, Computer, SJ Hall, Sports field, Auditorium and AV Center rules and regulations 20. Failure to submit a letter of excuse to the Prefect of Students. 21. Staying in the classroom, corridors and staircases during break time. 22. Staying in the campus beyond curfew time. Unless with written permission duly signed by the Principal and the Prefect of Students Sanctions on Similar or Varied Minor Offenses (Per Grading Period) 1. First to Fourth Offenses: The student is required to sign the Student Conduct Report (SCR). 2. Fifth Offense: A warning letter is issued by the Prefect of Students thru the Class Adviser. Parents/Guardians are called for a conference. 3. Sixth Offense: This is considered major offense. A. SUSPENSION: A sanction which allows the school to prevent or deprive an erring student or pupil to attend classes for a period not exceeding twenty (20) percent of the prescribed school days for the school year. - 39 -


MAJOR OFFENSES AND THEIR CORRESPONDING SANCTIONS MAJOR OFFENSES

NUMBER OF OFFENSE

SANCTIONS

1.Cheating a. during periodic examination b. during quizzes (the act of cheating also includes unauthorized possession of notes related to the examinations whether the student/ pupils uses them or not)

First Offense

a. 3-day suspension, 70 in that particular subject and in Conduct and conditionally enrolled for the next school year. b. 3-day suspension, no score in that particular subject and Conduct is computed on the 70%-30% basis and conditionally enrolled for the next school year. For Grades 4 to 6 a.1-day suspension, 70 in that particular subject and in Conduct, and conditionally enrolled for the next school year. b.1-day suspension, no score in that particular subject and Conduct is computed on the 70%-30% basis and conditionally enrolled for the next school year.

Second Offense

a. Dismissal b. 3-day suspension, 70 in that particular subject and in Conduct and non-readmission for the next school year. For Grades 4 to 6 a.1-day suspension, 70 in that particular subject and in Conduct, and non-readmission for the next school year. b.1-day suspension, 75 in that particular subject and in Conduct, and conditionally enrolled for the next school year.

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Third Offense

b. Dismissal For Grades 4 to 6 a. Dismissal b. 1-day suspension,70 in that particular subject and in Conduct, and non-readmission for the next school year.

2. Vandalism, destruction or defacing of school property or property of others.

First Offense

For Grades 4 to 6 1-day suspension, 75 in Conduct, replacement of the vandalized item and conditionally enrolled for the next school year Second Offense

3. Assault upon administrators, teachers,employees, and students as well as writing or uttering defamatory or libelous statements against them

First Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct, replacement of the vandalized item and conditionally enrolled for the next school year 3-day suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Second Offense

4. Using threats on another pupil/student and/or provoking others to commit misconduct

3-day suspension, 70 in Conduct, replacement of vandalized item and conditionally enrolled for the next school year

First Offense

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Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year 3-day suspension, 70 in Conduct and conditionally enrolled for the next school year


For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year Second Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

5. Stealing, extortion (intentionally or unintentionally)

First Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Second Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

6. Insubordination, disobedience, disrespect, dishonesty, discourtesy and/or unbecoming of a student to any school official, faculty member or non-academic employee (including maintenance and canteen employees) especially when such act tends to put any of the above mentioned persons in a bad light

First Offense

3窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1窶電ay suspension, 75 in Conduct and conditionally enrolled for the next school year

Second Offense

3-day suspension 70 in Conduct and non- readmission for the next school year For Grades 4 to 6 1-day suspension 70 in Conduct and conditionally enrolled for the next school year

Third Offense

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Dismissal


For Grades 4 to 6 1-day suspension 70 in Conduct and non-readmission for the next school year 7. Falsification, all forms of forgery, reproduction and altering of documents such as signature in the Student Diary and Handbook, notebook, assignment, quizzes/ test papers, school records or credentials forms/admission/exit slips letters and other similar documents

First Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension 70 in Conduct and non- readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

8. Act of lasciviousness, possession of pornographic materials/adult magazines, participation in immoral activities and other similar acts

First Offense

3窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6

1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension 70 in Conduct and non readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense - 43 -

Dismissal


For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year 9. Engaging in public display of affection intimacy (PDA /I) which scandalize or tend to offend the sensibilities of members of St. Joseph’s Academy and Parish Community.

First Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension, 70 in Conduct and non readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct andnon-readmission for the next school year

10. Habitual disregard or willful violation of establishment policies and regulation

First Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

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3-day suspension, 70 in Conduct and non readmission for the next school year


For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year Third Offense

Dismissal* For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

11. Taking part in fights or inside or outside the school

First Offense

3 窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension, 70 in Conduct and non- readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

12. Misbehaving (noisy and disrespectful) during celebration of the Eucharist recollections, and other similar services

First Offense

3 窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

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Second Offense

3-day suspension, 70 in Conduct and non- readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

13. Possession and/ or use of gambling paraphernalia.

First Offense

3 窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension, 70 in Conduct and non- readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

14. Going to gambling joints and bars

First Offense

3 窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

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Second Offense

3-day suspension, 70 in Conduct and non readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

15. Smoking and drinking liquor inside and outside the school premises

First Offense

3 窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension 70 in Conduct and non readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

16.Behavior that disrupts

or interferes with the school disciplinary process, including, but not limited to , harassment and/or intimidation of any

First Offense

3窶電ay suspension, 70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct,

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member of the Board Of Discipline or a witness or a school personnel before, during or after the investigation or attempting to coerce or influence any person in order to discourage participation in any disciplinary investigation.

and conditionally enrolled for the next school year Second Offense

3-day suspension, 70 in Conduct and non readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

17. Unauthorized access to the computer system network, software password, account or data of the school or any of the members of SJA Faculty and Staff, and giving of foul comments in any type of Social Networking Sites (SNS) to the members of SJA Faculty and Staff.

First Offense

3 窶電ay suspension,70 in Conduct and conditionally enrolled for the next school year For Grades 4 to 6 1-day suspension, 75 in Conduct, and conditionally enrolled for the next school year

Second Offense

3-day suspension 70 in Conduct and non readmission for the next school year For Grades 4 to 6 1-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Third Offense

Dismissal For Grades 4 to 6 1-day suspension, 70 in Conduct and non-readmission for the next school year

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OTHER MAJOR OFFENSES APPLICABLE TO GRADE 4 TO 4th YEAR HIGH SCHOOL 18. Chewing gum inside the classroom or in the school premises.

19. Truancy (cutting classes)

20.Littering and/or dispersing litter in any form inside the campus. This includes,but not limited to leaving used cups, spoons, forks, plates cans, bottles, candy wrappers, papers and other similar trash.

First Offense

1-day suspension, 79 in conduct and conditionally enrolled for the next school year

Second Offense

2-day suspension, 75 in Conduct and conditionally enrolled for the next school year

Third Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year

First Offense

1-day suspension, 79 in conduct and conditionally enrolled for the next school year

Second Offense

2-day suspension, 75 in Conduct and conditionally enrolled for the next school year

Third Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year

First Offense

1-day suspension, 79 in conduct and conditionally enrolled for the next school year

Second Offense

2-day suspension, 75 in Conduct and conditionally enrolled for the next school year

Third Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year

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21.Bringing to school, cell phone, compact disc (IPod, MP3, MP4, MP5), PSP, Gameboy, digital camera and other electronic gadgets (intentionally and unintentionally)

22.Wearing tattoos (for both boys and girls) and permanent eyebrows (for girls)

23. Accessory to any of the above offenses

First Offense

Second Offense

1-day suspension, confiscation of the item for one (1) day, 79 in Conduct and conditionally enrolled for the next school year 2-day suspension, confiscation of the item for one (1) day, and 75 in Conduct

Third Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year

First Offense

1-day suspension, 79 in Conduct and conditionally enrolled for the next school year

Second Offense

2-day suspension, 75 in Conduct and conditionally enrolled for the next school year

Third Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year

First Offense

1-day suspension, 79 in Conduct and conditionally enrolled for the next school year

Second Offense

2-day suspension, 75 in Conduct and conditionally enrolled for the next school year

Third Offense

3-day suspension, 70 in Conduct and conditionally enrolled for the next school year

Regarding Suspension: Students/Pupils (Grade 4 - 4th year) will not attend classes but will report to school to do community service.

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B. EXCLUSION: A penalty which allows the school to exclude or drop from the school list an erring student or pupil for being undesirable. In such case, transfer credentials are immediately issued after a summary investigation shall have been conducted. No prior approval by the Department of Education is required on the imposition of the penalty. The following offenses are dealt with exclusion: 1. 2. 3. 4.

Proven theft Inflicting physical injury to a person Shoplifting Immoral act (pre-marital sex, extra-marital sex, live-in pregnancy, abortion, engaging in prostitution, acts of lesbianism/homosexuality) 5. Acts that bring the name of the school into disrepute such as public malice, crime, vice and the like 6. Sacrilegious acts (profanation, desecration, misuse of sacred things and other similar acts)

C. EXPULSION: An extreme penalty on an erring student or pupil consisting of his exclusion from admission to any public or private school in the Philippines with the prior approval of the Secretary of Education. The decision of the school on every case involving expulsion, together with the supporting papers, shall be forwarded to the Regional Office concerned within ten days from the termination of the investigation of each case. The following offenses are dealt with expulsion: 1. Possessing and/or use of prohibited drugs 2. Possessing deadly weapons and explosives of any kind 3. Organizing or joining fraternities/sororities or gang of affiliation with any of the said groups. 4. Joining any form of hazing committed within or outside the school. 5. Instigating or leading illegal strikes or similar concerted activities resulting in the disruption of classes.

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ATTENDANCE: Absence and Tardiness ABSENCES: 1. Students/Pupils should attend classes starting the first day of school. Class days missed due to late enrollment should be considered absences. 2. Absences of more than 20% of the required total number of class in a given time are not given credit. 3. A student/pupil who was absent for ten consecutive days without valid reason and without notice to the Prefect of Students is dropped from the enrollment list. 4. Before a student/pupil reports to class after an absence, he must report and present to the Prefect of Students (Grades 4 to 6 and High School students)/and Class Adviser (Pre-school and Grades 1 to 3) an excuse letter in the diary signed by the parent or guardianfor an admission slip. 5. Excused absence does not exempt students/pupils from accomplishing and submitting the requirement/s of the subjects during the absence. a. 3 unexcused absences – Parents are informed through a letter b. 4 unexcused absences – The student/pupil is suspended for one (1) day and is required to render school community service. He shall be given a grade of 75% in Conduct and will be conditionally enrolled for the next school year. If he/she is absent during his/her suspension period he will be given the same sanction as soon as he reports to school. c. 3 unexcused half day absences – Warning d. 4 unexcused half day absences – Suspension for one (1) day 6. Students/Pupils who leave the class without permission from the teacher in a particular subject shall be marked absent. 7. The score for a missed quiz shall be computed using ratio and proportion provided the absence is excused.

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TARDINESS: 1. A student/pupil is considered tardy when he is not in the line formation at the start of the morning ceremony or after recess in the morning and in the afternoon or after lunch break. He is then required to secure an admission slip from the Prefect of Students. Tardiness starts after 7:20 A.M. 2. Habitual tardiness in coming to school (per grading period) a. 3 unexcused tardiness – Parents are informed through a letter. b. 4 unexcused tardiness – The student is suspended for one (1) day and is required to render school community service. He will be given a grade of 75% in Conduct and will be conditionally enrolled for the next school year. If he is absent during his suspension period he/she will be given the same sanction as soon as he reports to school. 3. If a student/pupil accumulates ten (10) counts of tardiness (excused and not excused) within the school year he will be conditionally enrolled for the next school year.

Note: The school does not entertain anonymous letter, phone calls and text messages. All complaints must be put to writing and duly signed.

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Procedure in Dealing with Absences of Students Routines

Persons In-Charge

Filling Out of Admission Slip (A student should present an excuse letter signed by his parents)

Prefect of Students

Validating the excuse letter

Prefect of Students

Recording of the absence in the Record of Attendance

Prefect of Students

Issuance of Admission Slip to the student

Prefect of Students

Presentation of Admission Slip

Subject Teacher

Recording of details of absence and attendance

Class Secretary under the close supervision of the Subject Teacher

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Procedure in Dealing with Tardiness of Students Routines

Persons In-Charge

Logging in at the Gate

Guard-on-duty

Filling-out of Admission Slip at the Office of the Prefect of Students

Prefect of Students

Recording of Tardiness in the Record of Attendance

Prefect of Students

Issuance of Admission Slip signed by the Prefect of Students

Prefect of Students/ Guidance Counselor

Presentation of Admission Slip to the Teacher

Subject Teacher

Recording of details in the Record of Students

Prefect of Students

If a student accumulated tardiness on 3 occasions in any grading period, he/she will be given a warning letter

Prefect of Students

If a student accumulated tardiness on 4 occasions in any grading period, he/she will be suspended for 1 day

Prefect of Students

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Depending on the weight of the offense, any of the following sanctions shall be imposed: 1. Oral reprimand/warning. 2. Issuance of written warning on the pupil/student Conduct Report (PCR/SCR) for minor offenses. This is to be signed by the parent/ guardian and has to be returned to the Prefect of Students. 3. Issuance of Violation Report (VR) or suspension letter for major offense or series of minor offenses to be signed by the parent/ guardian and must be returned to the Prefect of Students. 4. For every twelve (12) accumulated minor offenses in the Grade School and six (6) accumulated minor offenses in the High School, a student/pupil will get 75% in Conduct. 5. Community Service (for Grades 4 to 6 and High School) a. one-to-three-day service is to be rendered in the school office/s. 6. Suspension (for Grades 4 to 6 and High School) a. Suspension deprives a student/pupil from attending regular classes but demands him to do tasks in the Prefect of Students Office. 7. Non Participation in school functions such as commencement exercises if a student/pupil commits serious offense or series of minor offenses warranting such sanction during the school year. 8. Disciplinary Probation (DP) or Conditionally Enrolled (CE) status is a restraining measure imposed for one (1) calendar year on a pupil/student who has been found guilty of consistent misbehavior or a single grave breach of conduct. This status primarily meant to help the student develop self-discipline and improve his conduct.

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9. Students/Pupils who commit major offenses are barred from any student organization position or from any athletic or academic competitions. 10. Recommendation for transfer – Students/Pupils unable to cope with school work shall be recommended to transfer to other school. 11. Exclusion/Dismissal – A penalty which allows the school to exclude or drop the name of erring and undesirable students from the school rolls. DISCIPLINARY PROCEDURES The Class Adviser and/or the Subject Teachers shall handle minor offenses on the school’s rules and regulations. A Record of Students (ROS) is issued to the Adviser to record minor infraction, absence or tardiness of students/pupils. The Class Adviser through the Class Secretary submits the ROS to the Office of the Prefect of Students at the end of each class day. The class secretary records the offenses of the students at the Office of the Prefect of Students. For major infractions or series of minor offenses, the Class Adviser/ the Subject Teacher/the student/pupil or any of the members of the SJA Community should report the offense to the Prefect of Students. After validating the report and a complaint has been made, the following procedures shall be followed: 1. The Prefect of Students notifies the student/pupil of the complaint against him. 2. The Prefect of Students sets a conference with the student/pupil to give him opportunity to explain his side verbally to make a narrative of his case. 3. After the conference with the student/pupil, the Prefect of Students issues a letter to the parents - 57 -


4. After the conference with the parents, a letter of suspension is served. The Prefect of Students shall initially handle offenses that warrant exclusion or dismissal. He convenes with the Board of Discipline. STATUS OF STUDENTS A. REGULAR STATUS Students/Pupils who do not have any academic or conduct deficiencies B. CONDITIONAL STATUS 1. Academic Deficiency – students who are admitted as repeaters 2. Conduct Deficiency A student/pupil who: 2.1. gets a grade lower than 80 in any two grading periods 2.2. gets a grade of one 75 in any grading period due to minor offenses caused by tardiness or absences that resulted to suspension 2.3 gets a grade of one 75 or 79 in any grading period due to suspension 2.4 gets a grade of 70 due to suspension caused by major offenses 2.5 accumulates a total of ten (10) counts of tardiness (excused and unexcused) within the school year Reminders for Students/Pupils with Conditional Status 1. Students/Pupils placed on Conditional Status at the beginning of the school year: a. are required to sign together with their parents a written agreement. - 58 -


b. are disqualified from any elective position in the class, school organizations and Student Council. c. shall be dismissed if he commits a violation within the school year. 2. Students/Pupils in conditional status due to poor conduct grade must report to the Prefect of Students for conference and followup on their conduct performance. 3. The decision not to re-admit students/pupils on conditional status for the next school year is determined during the school yearend deliberation. BASES FOR NON-READMISSION 1. Poor Academic Performance Students/Pupils who have failed twice in the same grade/year level will not be readmitted. 2. Incorrigibility A students/pupil who frequently violates any regulation of the school or has become incapable of being corrected like: a. being suspended twice in a year b. receiving conduct grade lower than 80 in any three (3) grading periods 3. Failure to pay financial obligations at the end of the school year.

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SJA E-Handbook