Power School Gradebook Guide – Module 7 Preface: In creating this guide, it is assumed that Powerschool is already installed on the computer you are using. The setup for entering the Powerschool Gradebook will be different if the user is on a Mac vs. a PC. Powerschool has issues with Macs because of Java. As this tutorial will show you, it is recommended that you install the gradebook completely to your computer if you are on a Mac, vs. being able to run the gradebook over the internet as a person can if they are on a PC. Lastly, we are asking teachers to hold off on entering grades for the first two weeks of the quarter – this way, they can use some of the time during the PD opportunity to practice entering their grades using Powerschool Gradebook. Younger teachers will possibly have used Powerschool or a similar program before. 1. Your opening Screen should look like this for Power school:
2. After you sign in, your screen will look like what is shown below. You need to look to your left where it says “Gradebook” and click on that.
3. You will see a screen like what is shown below. This is where things will be different, depending on whether you are using a PC or a Mac. A PC will allow a person to run the Gradebook off the internet. Macs do not do well with Java. While they will occasionally work in the same way a PC will, it is recommended that a person downloads the program as is described in the Yellow Line at the bottom. The “click here” link within the yellow line will allow for the gradebook program to be downloaded to your computer. Please note: Those people who have to run the Gradebook program from their computers as a separate program, still save back to the Master Powerschool program that the district works from. You won’t have to do anything special once you save your grades as everyone else does.
4. If a person needs to install Gradebook as a stand-‐alone program, please let me know and I will do it for you; The screen below is what should be on your computer now. The Username is your first initial and last name (jbruce) and the Password is ps1314 (stands for Powerschool1314 – the school years). Please let me know if your password is not working.
5. This next screen is what should appear once you have logged into the Gradebook. To protect students names, I have only taken a picture (below) of the top part of the page
6. Going across the top, starting with the highlighted tab, it says from left to right: A. Scoresheet – this will be one of two tabs we will deal with today B. Assignments – this will be the other tab we will deal with today. -‐-‐-‐ Other tabs will be dealt with in further training include: C. Student Info D. Grade Setup E. Class Content F. Reports
As You can tell, I have also already created some assignments. That is what we will be showing you how to do today: How to create your score categories, and see your entered scores. 7. Please click on the Assignments tab on the top, left of the page. When you do that, you should see a page that looks like what is below:
The “+” in the lower left-‐hand corner is what you want to pay attention to. Click on it and a screen like what is shown below will add an area to type your assignments in.
8. Now you are going to create your own assignment. Please follow these steps: A. Under Name in the top left of the screen above, type “assignment”. The same name will show itself on the top right under “Abbreviation” up to a certain amount of characters. B. For right now, click on “Category”. There will be many things your could choose from including “Assessments”, “Homework”, etc. For right now, just click on where it says Assignments. C. Below “Category”, it says “Score” – change that to reflect how many points you want the assignment worth. D. Hit “save” in the lower right-‐hand corner. E. That’s it !!! You should now see an assignment added named “assignment” on the screen we demonstrated in #7. 9. Now you need to go up to the top and click on the “Scoresheet” tab. It will show you a screen that looks like the one below.
This is what the screen will look like for now because of hiding the names. An added assignment, like what you just did will show up as a blank column on the far right. It will display the following. A. The Name of the assignment (“assignment”) B. The point total C. The color of the tile will show you what type of category you chose for it (Ex. – Yellow is Assignments). Please see the example on the next page.
10. An empty Assignment category will look like what is above. For right now, please do not attempt to change categories or weigh grades. I left a score in it to show how all a person has to do is type the score in. When finished, type the “Save” button in the lower right-‐hand corner. It will look like the picture below.
11. That’s it !!! You are now ready to start entering your grades. For details on what to do with certain categories, we will be having another PD opportunity tomorrow to further what you have already learned on using Powerschool Gradebook. Please see me if you have any issues, questions, or concerns. The question of weighted grades I’m sure will come up. That is an administrative questions, and I will follow their lead. Until I hear something from them, we will not be setting that up. We want to try to be proactive with this: It is new for everybody. Thank-‐you !!!