F A Q L R E E T N U L VO K O O B D N HA
TABLE OF CONTENTS 1. Welcome 2. History & Mission 3. Board of Directors 4. LQAF Staff 5. Benefits 6. Policies & Expectations 7. Festival Parking 8. Emergency Information 9. Site Map 10. Questions & Contact
La Quinta Arts Foundation is happy to welcome you to our 37th La Quinta Arts Festival. Over the years, our team of dedicated volunteers, affluent patrons, and talented artists continue to lead with our mission to cultivate and promote the arts while achieving the status of a nationally ranked Fine Arts Festival. La Quinta Arts Festival is our annual fundraiser for local Visual Arts Scholarships. Today it takes over 200 volunteers and we hope that in becoming a member of the volunteer force, you will feel like part of the family. Thank you for choosing to join us! We want to be sure your passion and skill are exercised at full potential so you experience fun and fulfillment. Take a moment to familiarize yourself with the documents in the Volunteer Handbook. If you have any questions, please contact the Volunteer Coordinator.
With gratitude, La Quinta Arts Foundation
HISTORY The La Quinta Arts Foundation was formed in 1982 by a group of civic leaders who shared a dream that La Quinta might one day become the cultural and artistic center of the Coachella Valley. In the same year, with donations from local business leaders, La Quinta Arts Foundation was incorporated as a non-profit 503(c)3 organization. The very next year, 50 artists along with 1,476 patrons attended the first “Celebration of the Arts” at the Desert Club Resort in March 1983. Deemed an immediate success at its debut, the city’s first public arts show quickly evolved to become “La Quinta Arts Festival,” La Quinta’s premier annual event and primary fundraiser for La Quinta Arts Foundation programs. Today, La Quinta Arts Festival is ranked #1 Fine Art Festival in the Nation and continues to provide quality art and showmanship at the La Quinta Civic Center Campus.
OUR MISSION La Quinta Arts Foundation is a 501(c)(3) charitable non-profit organization incorporated in 1982 whose mission is, “Promoting and Cultivating the Arts.”
BOARD OF DIRECTORS
Phillip Waller Chairman
Frank Delany Secretary
Jim Parrish Board Member Emeritus
Kay Wolff Board Member Emeritus
Christi Salamone President/CEO
Jim Christian Chief Financial Officer
Myles Barter Staff Accountant
Marie Bobin Managing Director
Kathleen Hughes Events Manager
Executive Assistant & Programs Corrdinator
BENEFITS Volunteers of La Quinta Arts Festival receive complimentary entrance to all four days of the festival during regular operating hours! (1) Red t-shirt that embodies our brand and motto, "Art. Culture. Life" Complimentary snacks and refreshments during your shift at La Quinta Arts Festival in the Wellness Center Patio! Volunteer work expenses are tax-deductible. Please check with your tax accountant. Opportunities to win gifts from our sponsors! Letters of referral are provided upon request.
The Social Butterfly Benefit Many of our Volunteers have met friends through volunteering! If you are new to the Coachella Valley and are passionate about the arts, volunteer at La Quinta Arts Festival and quickly learn how many share interests and enjoy the benefits of the arts!
Good to Know: For the safety and comfort of all, animals are prohibited from La Quinta Arts Festival, except for Service Animals.
POLICIES & EXPECTATIONS ALL volunteers must complete a Volunteer Profile, Liability Agreement, and orientation. Volunteers must be at least 18 years of age. Volunteers are not to lift any work of art while on duty. Identification must be worn at all times while volunteering. No alcoholic beverage is to be consumed while wearing your red volunteer t-shirt. No personal phone calls - ask for a break.
Dress Code Each volunteer will receive a RED Volunteer T-shirt. Please dress appropriately for the event and for the weather. Tennis shoes, fanny-pack, sunglasses and a hat are recommended.
Check In and Record Keeping Every volunteer will check in with their Chairpeople to be marked in attendance. It is the responsibility of the volunteer to know where to report. It is your responsibility to be sure the Volunteer Coordinator has up-to-date contact information.
Don't forget to turn in your name badge once you complete your shifts!
Need to Cancel a Shift?
Please inform the Volunteer Coordinator when it is necessary to cancel your shift(s). LQAF staff will move their offices to the festival site the Monday before Festival until the Monday after Festival.
Call the Festival Helpline at 760-895-9858 to contact the Volunteer Coordinator.
PARKING Like so many large scale events, parking availability is essential to conducting successful events. Premier, close proximity parking is reserved for festival patrons and managed by a professional parking service. It is requested that Volunteers park or carpool to the locations designated on the map below. Notify the Volunteer Coordinator if you are in need of handicap parking
Parking Prices: Valet Handicap
Carpooling is encouraged! At the Volunteer Meeting, ask if anyone shares a day or shift that lives near you!
EMERGENCY INFORMATION As an outdoor festival, La Quinta Arts Festival is aware weather can change quickly. Please be prepared for sudden changes and be familiar with all emergency procedures. Should it be necessary, Volunteer Chairpeople will be notified of emergency protocol via text message and will inform volunteers of precaution. Please be sure the Volunteer Coordinator or Chairperson has your current phone number!!
CODE ORANGE - We are on high alert. Show remains open, but ticket sales cease. Make area safe for changing weather; put down umbrellas and store breakables. Staff will alert artists.
CODE RED - Dangerous conditions; show closes. Rainchecks are given at exit gates; Staff tell artists to seek shelter in Wellness Center Volunteers secure volunteer booths and seek shelter in Wellness Center.
Reporting an Incident? La Quinta Arts Foundation needs to know when there is an incident or accident on site. Please report any incidents to First Aid in the Wellness Center. Major accidents should be directed to the EMT on site.
QUESTIONS? La Quinta Arts Foundation staff is happy to answer your questions about the Foundation and ways to support! La Quinta Arts Foundation 78-150 Calle Tampico, Ste 215 La Quinta, CA 92253 La Quinta Arts Festival 78450 Avenida La Fonda La Quinta, CA 92253 LQAF Helpline March 4 - 10
760-564-1244 x112 760-895-9858
Jasmine Duran Volunteer Coordinator 760-564-1244 x106 Jasmine@LQAF.com
Did you know it takes 10 volunteers to layout the Festival site the Saturday before La Quinta Arts Festival? A few of those volunteers are our very own artists!
! U O Y K N A
The La Quinta Arts Foundation Volunteer Handbook 2018/2019