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Key Club

Lieutenant Governor Duties Workshop Hosted By: Irene Chon, Division 3 Lieutenant Governor Stella Tang, Division 4E Lieutenant Governor Claudia Park, Division 6 Lieutenant Governor

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

What is a Lieutenant Governor?  The Head Administrative Officer Within the Division

• Liaisons between the District and the clubs

 Member of District Board  A District Board Committee Member  District Trustee • The communication line between the district and the clubs

 A Leader From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

DIVISIONAL Responsibilities From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Divisional Council Meetings  Every month LTGs are to have a DCM. (AT LEAST 8)  What is a DCM?

• Divisional Council Meetings are designed to update, educate, and train Key Club officers and advisors, as well as potential club leaders within the geographic region concerning district and International events, scholarships, and programs. • Basically inform your club officers and members about updates from international, district, and divisional goals/events.

 The Trick: • To make people actually want to go to your DCMs!

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Newsletters  What to Include: • Divisional, District, and International Events • Ongoing Projects • District Board Actions News • Contact Information

 Optional Information

• Member/Officer/Club of the Month • Advice • Goals • Recognition/Divisional Points

 Must produce AT LEAST 10 NEWSLETTERS  THEY MUST BE IN GRAPHIC STANDARDS! From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Club Visitations  You are required to visit all the clubs in your division AT LEAST ONCE Two Options: •Their Club Meetings •Their Service Projects

 Once you’re done you evaluate the club you visited and send in a form to the District.

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Strengthen Ties With K-Family Attendance at Home Club Meetings Attendance at Kiwanis DCMs & Meetings

Member Training Conferences

 There are two training conferences that LTGs are in charge of organizing: • Officer Training Conference (OTC) •May take place from May to July •Primarily targets club officers • Must take place between April to August • Regional Training Conference (RTC) •May take place from September to November •Targets general audience From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Club Directory  Lieutenant Governors must compile a divisional directory of the following people: •President • Vice President • Secretary • Treasurer

 Bulletin Editor

• Kiwanis Advisor • Faculty Advisor

Must Record:

• Phone Numbers • Address • Emails

• Screen Name • Member ID

 Distribute your MRFs to your Secretaries quickly so that they can gather information sooner.  The club directory is a part of the monthly report form (MRF) that you submit every month. That way, if you encounter new information, you may update it every month. From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Divisional Budget  Make sure that your division is heavily funded

• Keep having fundraisers throughout your term • Ask your Kiwanis for donations • Remember that you start out with $50 per ACTIVE club •You vouch for this money

LTGs never hold the money themselves! The regional advisor is in charge of overseeing these funds. From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Communication  As Lieutenant Governor your primary job is to communicate with the needs of the division to the district and vice verso, this is the role of a liaison. You want to make sure that you have a very effective line of communication with your division. • Some methods: • Reflectors/Mails [Yahoo or Google Groups] • Websites • Snail Mail • Phone Tree • Meetings • (Surprise) Visits • PHONE CALLS AND VISITS ARE THE MOST EFFECTIVE! From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

DISTRICT Responsibilities From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Attendance  Board Meetings • May Board (May 22-24, 2009) • Summer Board (July 31-August 2, 2009) • Winter Board ( January 8-10, 2010)  District Convention (DCON) • DCON (April 2-5, 2009) • DCON (April 8-11, 2010)  Fall Rally South All LTGs are HIGHLY ENCOURAGED to go to International Convention From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Liaison  As a Lieutenant Governor you are to send the information from the district to your division. Such information includes: • District Project C.A.R.E. • Major Emphasis Project Live 2 Learn • Pediatric Trauma Prevention • UNICEF • Officer Training Conference • Regional Training Conference • Fall Rally South • District Convention

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

District Committees  When elected to be Lieutenant Governor you will be placed in one of the following committees: • • • • • •

Member Recognition District Convention District Project Policies, International, and Elections Kiwanis Family and Foundation Member Relations

 On top of your duties to your division you will be working with your committee.

• Conference Calls • Doing specified work for your committee • Responding to ALL emails sent out by your Chair

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Monthly Submissions  On the 10th of EVERY MONTH by 6:00 PM you are to submit: • • • • •

Newsletter DCM Agenda MRF AT LEAST one Article Photos of certain events

 HAS TO BE BEFORE OR EXACTLY ON 6:00 PM! 6:01 is considered late!

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Communication  You are to communicate with the following people: • Your Committee • Scheduled Conference Calls • Regularly Respond to Emails • Meetings for Some Committees • Region • Divisions make up a region, you will be working together with a couple other LTGs in your region to plan your RTC and other special events. • Regional Advisor • Call them at least twice a month to update them about the health of your division. From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

INTERNATIONAL Responsibilities From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Major Emphasis Project  Every two years the International Board comes up with a project that every Key Club is encouraged to promote and execute.  This year’s Major Emphasis Project is: • Live 2 Learn

Dues

 You are to make sure that all of your clubs turn in their dues to International’s Office by December 1st!

Club Directory  Once you have completed the Club Directory on your MRF, you will be sending them to the District Secretary to complete the District Directory. From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

How do you get it all done? From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

District Board Support System  Every

division is grouped together in a region. Every region has a Regional Advisor who will help you with any questions you may have regarding your duties and give you support.  Fellow LTGs and Past Lieutenant Governors are always there to help, so don’t hesitate to ask them for assistance!  Your District Administrators and Executive Board will be there to help you along the way. From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Divisional Board and Budget  You are allowed to appoint two assistants to help you do your job  You can form committees to help out with major events. i.e. Fall Rally  You get $50 per active club automatically when you are installed • $50 x per active club = Budget

 Ask your Kiwanis for financial support  Coordinate fundraisers to constantly fund your division through the proper process. From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


Key Club Lieutenant Governor Duties

Time Management Aids to Good Planning:

 Calendars: Get the big picture by using a yearly calendar to keep track of important dates, meetings, holidays, etc. Schedule weekly to do lists in your calendar and use it religiously!  To-Do Lists: Plan daily activities by listing everything you have to do, then assigning priorities to each task. Cross off items as you finish them. • Divide the list and prioritize:

• Fixed Commitments: Tasks you must do at a certain time, such as meetings appointments, classes, sleeping, meals, job • Flexible Commitments: Obligations you can meet on your own time, such as study times, homework, social events, and time spent with friends

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


HOW BY BEEING DO BEES THEREFORE WE WE WE LAUGH SERVE PLAY OBEEZE! PARTY? BEE!


Key Club See You At DCON District Board 09-10! Thanks for Listening! For more information or further help, don’t hesitate to email us: Irene Chon, div3kcltg@cnhkiwanis.org Stella Tang, div4Ekcltg@cnhkiwanis.org Claudia Park, div6kcltg@cnhkiwanis.org

From Sidekicks to Heroes, Bees in Training

Candidate Training Conference South 2009


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Lieutenant Governor DutiesLieutenantGovernorDuties Workshop Hosted By: Irene Chon, Division 3 Lieutenant Governor Stella Tang, Division 4E L...

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