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NATIONAL ICX MEETING MAY 14, 2010 | AIESEC OFFICE [Agenda as of May 11, 2010] Attendance: Agenda: ★ Introduction ★ Urgent ICX Concerns ★ JD Specification / Expectations ❖ MCVP ICX ➡ Assure the sustainability and growth of the ICX department of all LCs - Assess LC needs and address them • [Processes, leadership pipeline, membership education and activation] - Creating and implementing National/ Regional/ Local strategies - Provide support and coaching • Learning Seminars (Online and physical sessions) • Learning Materials - Provide department efficiency and efficacy - Foster and manage national exchange partners (NEPs) ❖ NST: X Coordinator ➡ Fosters and monitors partnerships ➡ Provides relevant X data (supply/demand analysis) ❖ LCVP ICX ➡ Constantly communicate and update the MC about ICX developments ➡ Deliver to LC/MC Partnerships established ➡ Implement strategies on a local level ➡ Coordinate national/regional strategies with the MC ★ AIESEC Philippinesʼ ICX Assessment ✤ Last yearʼs performance: 192 Xs ✤ Achievements and Bottlenecks ✤ Expectations for the coming year (Dept. Focus Area: X as source of financial sustainability) Focus Area

Strategy/Project

Action Steps

Person Responsible

Due Date

Assessment tools for ICX operations and performance

MCVP ICX / X Coordinator

May

National/LC Training Sessions

MCVP ICX / X Coordinator LCVP ICXs

June

HR Assessment

MCVP TM/LCVP TM

June

Internship Month

LC EB

June-July

Create National Product Sheets, Promo Materials and a Centralized Website

ICX PHES, MCVP COMM, LCVP ER

June

Market research on new industries (company database, clearing list, market segmentation)

X Coordinator, ICX directors

June

Create a database, contact alumni, meetings, close deals

ER PHES, Dir. TN Sales

PBOX Planning > Implementation

ICX PHES, PROJ PHES

JuneDecember

National Culminating Activity

ICX PHES, Dir. SnR

September /December

X Training and Education LC Capacity Building Member Involvement in X

Non-DT Raising Campaign

TN Diversification

Capitalizing on Alumni Network

August

ET PBOXes

AIESEC Philippines: 307 Unit 4J One Burgundy Plaza, Katipunan Avenue, Loyola Heights, Quezon City 1108 Philippines | +53 2 4338717 | www.aiesec.org/philippines JACQUELINE CRISOSTOMO | Member Committee Vice President for Incoming Exchange and Projects | +63916 6351131 | jacqueline.crisostomo@aiesec.net


NATIONAL ICX MEETING MAY 14, 2010 | AIESEC OFFICE [Agenda as of May 11, 2010] ★ Explanation of Tiers ✤ TIer 1: ADDU, UPD ➡ has a very competent and active set officers and members knowledgeable on the processes of X ➡ has an X culture in their local committee (focus on X) ➡ has a sufficient number of TNs ➡ produces a high number of exchanges ➡ Next step: GROWTH (focus on strategies for expansion) ✤ Tier 2: ADMU, DLSU, MiC, UAP ➡ has a few officers knowledgeable and active on the processes of X ➡ members are not yet well educated and immersed in X ➡ produces a reasonable amount of Xs ➡ has a reasonable number of TNs ➡ has the resources and the capacity to achieve X requirements ➡ Next step: SUSTAINABILITY (focus on member education and activation in X) ✤ Tier 3: DLSL, EC ➡ New/ expansion LCs who are yet to be educated on X ➡ Next step: FOUNDATION (focus on looking for people interested in leadership positions in X) ★ LCʼs ICX Assessment ✤ Last yearʼs performance ✤ Achievements and Bottlenecks ✤ LC Focus Area in terms of ICX (i.e-- member education/activation on ICX/specific function, TN raising etc.) • [Round robin on how each process (ra/ma/re) per LC] Strengths

Points of Improvement

ADDU

Leadership Pipeline Member/Trainee education and involvement X Culture Few TNs, but takes in lots of trainees Housing Partner (efficiency, income source) Matching and SnR

TN Diversification (develop directory) Project Development Financial Sustainability

ADMU

Leadership Diversified TN Pool Marketing Financially Sustainable Project Development & Implementation (PBOX)

Member education and involvement X Culture Matching Increase # of Trainees TNs are accepting SnR (Housing Partner)

DLSL

DLSU

EC

Leadership Member Education and involvement X Culture RA/MA/RE Efficient and effective matcher* (1) Number of TNs LC Partnerships (informal)

Member education and involvement X Culture Marketing More manpower in matching SnR (Housing Partner, Airport pick-ups) Financial Sustainability Project Development Leadership Member Education and involvement X Culture RA/MA/RE

AIESEC Philippines: 307 Unit 4J One Burgundy Plaza, Katipunan Avenue, Loyola Heights, Quezon City 1108 Philippines | +53 2 4338717 | www.aiesec.org/philippines JACQUELINE CRISOSTOMO | Member Committee Vice President for Incoming Exchange and Projects | +63916 6351131 | jacqueline.crisostomo@aiesec.net


NATIONAL ICX MEETING MAY 14, 2010 | AIESEC OFFICE [Agenda as of May 11, 2010] Strengths

Points of Improvement

MIC

Leadership NEP: LRC Housing Partner

EB/LC focus on X Member education and involvement X Culture Increase and diversify TNs RA/MA/RE Project Development Financial Sustainability

UAP

Loyal TNs

Leadership Member Education and involvement X Culture RA/MA/RE Financial Sustainability Project Development

UPD

Leadership Pipeline Member/Trainee education and involvement X Culture TNs - GK, SEE (quality and sustainable TNs) LC Partnerships Marketing Project Development

X synergy with other departments SnR - coordinate trainee arrivals and events

★ Goal Setting • Only AdMU has reached its voting status for 2010: ATTN: AdDU, DLSL, MiC, UAP (non-voting) • Raising fee for DT TNs: P300 - where are you getting your funds? ★ National Initiative 1: ICX Centralized Website ✤ For LCs: ➡ Clearing List ➡ Contact List - AIESEC PHES Team - International LCVP/MCVP ICX ➡ Forms Tracker -- keep track of performance ➡ SnR Tracker -- to merge certain trainee events (pick-up, welcome event, tours) ➡ Partnerships Tracker -- for LC/MC Partnerships of an LC or the MC ➡ Training Tools -- for newies/applicants to be more informed on X - Raising TNs - Matching TNs (myaiesec.net) - SnR Toolkit (Visa/DOJ Processing) ➡ Important Documents Accessible - National Marketing Portfolio and Proposal - TN JQ / TN Contract / MOA - TN AN - TN Raising Collection Slip - LC/MC Partnership MOA ❖ For TNs: ➡ National Marketing Portfolio ➡ Online portal to access an LC / MC (if interested to accommodate trainees) ➡ TN JQ ➡ Inquiry desk (FAQ) ➡ Current Partners: View suitable EPs -- access CV, EP Form, Contact Information ❖ For Trainees/EP Managers: ➡ Available Forms Tracker - TN ID/TN Type/TN Name/Background of Work/Starting Date/Ending Date/Duration ➡ Promotional Materials for ICX Opportunities ➡ Track LC Partnerships AIESEC Philippines: 307 Unit 4J One Burgundy Plaza, Katipunan Avenue, Loyola Heights, Quezon City 1108 Philippines | +53 2 4338717 | www.aiesec.org/philippines JACQUELINE CRISOSTOMO | Member Committee Vice President for Incoming Exchange and Projects | +63916 6351131 | jacqueline.crisostomo@aiesec.net


NATIONAL ICX MEETING MAY 14, 2010 | AIESEC OFFICE [Agenda as of May 11, 2010] ➡ SnR Toolkit - Message from AIESEC Philippines - The Country and its People - Culture - Necessary preparation (Visa?) - What to bring in the country (essential everyday articles) - Weather - Transportation information - Telecommunication information (mobile phone, networks, internet) - Food (What to expect?) - Handy Expressions - Main Attractions (Tourist Spots) ★ National Initiative 2: National Marketing Portfolio (with COMM) ❖ What is AIESEC? What is GIP? ❖ What are the benefits of this program to the organization/company? ❖ What are the processes involved? ❖ What costs are entailed? ❖ What expectations do we have of each other? ❖ Who are our other partners? ❖ What can others (TNs and Trainees) say about the program? (Testimonials) ★ National Initiative 3: AIESEC Philippines Promotional VIdeo (with COMM) ❖ Potential TNs ❖ Potential Trainees to be MA/RE ★ National Initiative 4: Training Sessions [FUNCTIONAL TRAINING ON JUNE 14, AdMU] ❖ Per tier/region/LC -- will be tailor-fit according to need ❖ General ICX Process (for introduction to applicants/new members) ❖ Marketing -- creating proposals, targeting companies, doing marketing calls etc. (w/ ER) ❖ Matching/ Partnership creation-- using aiesec.net, other online utilities (w/ X Coordinator) ★ National Initiative 5: Non-DT Raising Challenge ❖ Create incentives per realized trainee -- subsidy for conferences/LC Activities ★ National Initiative 6: New Zealand Partnership ❖ 90 trainees to the Philippines ❖ DT, preferably accommodations and food are included ❖ Start TN raising now! ★ Regional Initiative 1: Housing Investments ❖ Get an Trainee House available for leasing for trainees for ALL LCs ❖ Share accommodation contacts with various LCs ❖ Potential Source of Income ★ Regional Initiative 2: AIESEC Trainee Night (A Culminating Activity) ★ Homework: ➡ Assess LC needs ➡ Edit TN Forms Tracker / SnR Tracker ➡ Fill up Clearing List

AIESEC Philippines: 307 Unit 4J One Burgundy Plaza, Katipunan Avenue, Loyola Heights, Quezon City 1108 Philippines | +53 2 4338717 | www.aiesec.org/philippines JACQUELINE CRISOSTOMO | Member Committee Vice President for Incoming Exchange and Projects | +63916 6351131 | jacqueline.crisostomo@aiesec.net


Agenda