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DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 1

March 29, 2012 Dear Principals: Across the iZone, schools have focused on personalizing learning for students in a variety of ways based on which ideas, technology and tools work best for their school community. By meeting the needs, motivations and strengths of each child, students will be better prepared for success in K-12, college and career. A goal of the iZone is to support you in your efforts to innovate by addressing systemic issues that are considered barriers. I believe we can all agree that the work of innovation is very difficult, and that to move a system of the size of ours takes time and, above all, courage. We do not have the luxury of time as we seek to reform/innovate in our schools, as our students cannot wait. The iZone has engaged in efforts across the DOE to support innovation systemically, and we have made great progress. I want to share where we are in this effort. The iZone has created a resource for your use. This document was drafted in coordination with several divisions from DOE central as well as with input from several Network Leaders, iZone Principals, and various partners involved in this work. “Designing and Implementing Innovations at My School”, attempts to identify issues you and your colleagues have identified that would support your efforts to innovate. It provides rationales for the innovation, escalation points, and other key information to consider for each area. Within the document there are “Questions for Consideration.” These are a series of questions aligned to areas in the matrix. It has been designed to push your thinking as you consider innovating in your schools. Our intent is that these resources support you and your teams as you consider and plan for innovation. While I know that much work remains to be done to push the system to support innovation, I am pleased that the response from key departments within the system during the development of these resources has been overwhelmingly positive. I look forward to your feedback as we continue this journey to support innovation in our schools and on behalf of our students. Sincerely,

Tomas Hanna Chief of Innovation

Cc:

iZone Leadership Innovation Coaches


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 2

Table of Contents

Topic/Issue

Page

Calendar/Schedules

3

Student Scheduling and Grading Systems

4

Credit Recovery

4

Seat Time and Teacher of Record

4-5

Class Size

5

Attendance Reporting

5

Accountability Systems

5-6

Operations/Facilities

6

Space

6

NYSTL Funding

6-7

Questions for Consideration

8-9


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 3

When you need support or guidance in the following area: Calendar/Schedules Calendar Change Requests

Rationale Escalation Process

By using alternate scheduling strategies, schools can build learning experiences that by design are personalized, rigorous, engaging, and which promote self-pacing to meet individual learning needs. Scheduling time other than traditional periods allows for complex and performance-based work (interdisciplinary projects or internships during the school day) Periodic intercessions can give students choices for internships or personalized study.

1. Designated Network Staff (Operational Services) 2. iZone Staff (iCoach or Implementation Manager) for programmatic support 3. As principals prepare SBOs and contractual issues, engage CFN Counsel and/or the Office of Labor Relations (OLR) for additional support. 4. Office of School Support Instructional time and school day requirements - Lora-Lynn Byfield: lbyfield@schools.nyc.gov

Status/Notes

1. As schools engage in planning with iZone and Network staff, questions and issues related to implementation such as data/tech systems, food services, custodial support, staffing, transportation services, use of the building, and school climate and safety must be considered, including increased costs. Personnel issues may include tenure dates, pay cycles, work assignments, employee status (10 vs. 12month), exceptions to hiring freezes, and vacation schedules. 2. Schools will be responsible for any increased costs associated with busing, facilities and nursing costs for schedule changes that require school hours to be held after 6pm on schooldays and on weekends and holidays. 3. Schools must engage their key community partners and constituents who may be affected as planning moves forward. 4. SBOs are to be submitted per timelines established by OLR. 5. Calendar Change Request Application (CCR) – OLR to determine. 6. The iZone will work with the Office of Labor Relations to make available SBOs that support innovative practices. 7. Office of Student Enrollment must be aware of innovative schedules to facilitate the enrollment process. 8. STARS has the capacity to support schools in designing alternate schedules. Training is forthcoming for schools and Networks in the use of STARS. Training will include - interdisciplinary courses, block scheduling, differentiated session scheduling, start times etc. 9. Schools can add up to 4 terms throughout the year and up to 8 marking periods per term. Terms are divided evenly, but schools can adjust the start and end dates of trimesters and cycles.


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 4

When you need support or guidance in the following area: Student Scheduling and Grading Systems

Rationale Escalation Process

For schools that are personalizing learning for students, assessment and data systems such as STARS, ATS, and Galaxy should reflect student course schedules and final grades.

1.

Credit Recovery

Credit Recovery is an opportunity to help students who fail a course make up the course to get back on track.

1.

Network Academic Policy Point and/or Operational Services

Seat Time & Teacher of Record

Seat time has been identified as a barrier to innovation.

1.

Network Academic Policy Point and/or Operational Services iCoach or Implementation Manager

2.

3.

2.

Network Data/Application Specialist Network Academic Policy Point and/or Operational Services iCoach to support implementation plan

Status/Notes

1. 2.

1.

Student scheduling and grading systems generally have functionality to support required flexibilities. Training will be provided to support schools and Networks in the use of STARS, ATS, and Galaxy.

A comprehensive audit of the NYC DOE, which included credit recovery, found inconsistent practices in the implementation of credit recovery courses in our High Schools. As a result, and to ensure that City high schools’ credit recovery programs award credit only for rigorous work, the use of credit recovery has been limited. View the High School Academic Policy Resource Guide for more information. 2. The CAO and staff from the DOE’s Policy Department (RPSG) will provide further clarification, including a toolkit, via the Clusters and the Networks. 1. The iZone advocated SED to consider regulations that would support schools in developing innovations. The result was the current regulation, Credit for Online and Blended Coursework. This regulation addresses the issue of seat time. As such, a separate regulation addressing seat time will not be required. Broader guidance with regard to credit for online learning by SED: http://www.p12.nysed.gov/technology/Online/qa.html.


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 5

When you need support or guidance in the following area: Class Size

Rationale Escalation Process

Innovation strategies may warrant a teacher/student ratio not aligned to contractual requirements.

1. 2.

Network Labor Relations Point Person iZone Central/Office of Labor Relations

Status/Notes

1.

2. 3. 4.

Attendance Reporting

Accountability 1. 2. 3.

PPR and CEP Quality Review Progress Report

Flexibility is necessary for schools with programs in which students attend in an off-site facility, such as internship programs, or are engaged in blended and online learning which could be offsite. As schools innovate, it is critical that schools are able to clearly articulate how these innovations benefit student learning.

1.

Designated Network Staff (Operational Services)

1. 2.

1. 2. 3.

Principal and School Community (CEP) Network Staff DAPS/Office of Quality Review

iZone has facilitated conversations with principals and the Office of Labor Relations with regard to contractual issues and the impact on innovation. The iZone and the UFT are partners in innovation and have jointly hosted activities in support of the iZone. It is clear that any changes in class size would be as a result of collective bargaining. Schools can submit SBOs to address contractual provisions per the timelines established by the Office of Labor Relations. There is an ATS attendance code that schools may use to indicate offsite attendance (e.g. in an online course or at an internship). Documentation requirements for offsite attendance are in development.

PPR and CEP - Principals are encouraged to work with the iZone coach/Implementation Manager to incorporate iZone plans into CEP and PPR goals and/or actions. Quality Review – The iZone has aligned the QR rubric to the iZone Framework, as it was important that the work of the iZone could be identified within the rubric. Quality Reviewers will become familiar with the range of innovation strategies they encounter in schools. Progress Report - iZone team, PR team and principals have engaged to


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 6

When you need support or guidance in the following area:

Rationale Escalation Process

Operations/Facilities: Transportation, Food Service, Custodial, Staffing, Technology Support, and Electrical and Bandwidth Upgrades

Innovations may require increased costs for schools in the areas of transportation, food services, and custodial.

1.

Innovative practices that focus on personalization may require flexibility with how human resources are managed.

3.

Space

To allow for flexibility in programming, innovations may require space that exceeds the established footprint

1. 2.

In a change long advocated by the NYC Department of Education, and the iZone, beginning FY’ 12,

1.

NYSTL Funding

2.

3.

2.

Designated Network Staff (Ops Services) – Facilities and HR. iCoach, Implementation Manager, or School Readiness. Staffing questions may require escalation to the Office of Human Resources or the Office of Labor Relations.

Status/Notes

discuss modifications for future PRs. As a result, the Progress Report for the 2012-13 school year will include changes to the Peer Index and Demographics section of the Progress Report. 10. Schedule changes must go through the SBO process. See Calendar/Schedules section. 11. iZone School Readiness will assess school’s electrical, wireless, and bandwidth capacity. 12. Schools will be made aware of upgrade status. 13. Guidance on technology deployment and implementation will be provided by the iZone School Readiness Team to Networks and schools.

Designated Network Staff Director of Space Planning and Facilities Referral to the Facilities Portfolio Committee

1.

The iZone will partner with the Office w/ Portfolio Management and the Operations Division's Office of Space Planning to determine the type of guidance schools will require based on school implementation plans.

Network Staff (Operational Services) iZone Operations Staff

1.

The iZone Operations Team will work with the Budget Office and Network operational services staff to provide additional guidance to schools. Although the distinct allocation categories are being maintained in Galaxy in the initial allocation given to schools, schools can modify the

2.


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 7

When you need support or guidance in the following area:

Rationale Escalation Process

NYSTL Textbook, Hardware and Software funds can be used interchangeably to provides schools with greater flexibility to purchase texts, technology and software.

Status/Notes

auto-scheduled items in these allocation categories into any of the other NYSTL titles.


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 8

QUESTIONS FOR CONSIDERATION Calendars and Scheduling: 1. What are the operational implications of calendar and schedule changes, including bussing, facilities costs, enrollment, grading, school safety, data systems, etc? 2. Have you considered how this may impact personnel issues such as tenure dates, pay cycles, work assignments, employee status (10 vs. 12month), and vacation schedules? 3. How can STARS allow more flexibility with scheduling? Examples: interdisciplinary block scheduling; augmented days; staggered teacher start times; staggered teacher start dates; augmented 10 month calendars; and mini-term/intensives 4. How can schools alter term dates, report card periods, and data drops for learning experiences that do not align with the traditional start/end dates of terms? Student Scheduling and Grading Systems 1. What does your school need DOE systems for recording/reporting grades to look like? 2. What is the timeline for implementing new systems? Credit Recovery 1. Is credit recovery the best strategy for your students to make up necessary courses? 2. How does the credit recovery policy impact programming at your school? Seat Time & Teacher of Record 1. If students are not in a course in a school building for the full 180 minutes, what will they be doing that ensures they receive an equal, if not more, rigorous learning experience? 2. How will you determine that a course is the equivalent of 180 minutes?

Class Size 1. Are there any situations in which I hope to increase my class size maximum? And if so, how would the students in these classes receive the rigorous learning experience you seek to provide all students? Attendance Reporting 1. What systems and supports will you need as you create environments to engage students in valuable learning experiences outside of the building? 2. How can we ensure attendance tracking/reporting system considers students engaged in off-site online learning and internships or co-op programs? 3. What additional guidance is required regarding seat time, safety and security, curriculum requirements, and transportation as schools engage opportunities outside of the building?


DESIGNING & IMPLEMENTING INNOVATIONS AT MY SCHOOL Policy Support and Escalation pg. 9

4. What are the implications of increasing the number of adults with regard to CBO partnerships, team teaching, rules about volunteers, labor regulations etc.? Accountability: PPR and CEP; Quality Review; Progress Report

1. How do my PPR and CEP goals align with my iZone implementation plan? And, how can I leverage the work done on one to lessen the work for the other documents? 2. How do I explain what I’m doing through the iZone to my Quality Reviewer? And, how do I align my iZone planning to the instructional priorities of the DOE? Operations/Facilities: Transportation, Food Service, Custodial, Staffing, Technology Support, and Electrical and Bandwidth Upgrades 1. Does your school have a full or part-time computer technician? 2. What are training and technical assistance needs? NYSTL Funding 1. How can you leverage the new flexibilities in the NYSTL funding regulations to support and sustain your innovative strategies? 2. What other funds are available to support innovation?


Policy Overview