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ITS Skyward News

July 2009

Saint Lucie County Public Schools—Information Technology Services

Volume 1, Issue 7

July—Business systems are live!

Inside this issue:

archive:

take place in Skyward. Remember, If you would like to view the home page in our portal for user training, please click the link below:

June Update

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ITS Newsletter Archive

Student data convert

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ITS Tech Svc Desk

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As of July 1, 2009, we are now live on Skyward for all Financial and Human Resources systems. The first payroll for July was completed on time. We also completed our first accounts payable run on time in midJuly. All accounting and payroll functions for 09/10 will now

Skyward registered logo

Other ITS news

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This is our seventh issue of Skyward News. If you missed any of our previous issues, here is a link to our newsletter

User Training Portal When you view training on the calendar on our portal link above, you will find links to the agenda as well as training tutorials just prior to the training.

Student data from TERMS is now converting to Skyward Skyward Systems 

Student Information System

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Parent Portal

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Financial Accounting

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Payroll/Personnel Systems

Conversion of the TERMS Student Management System to the Skyward Student Management System, will begin on Thursday, July 23, 2009 through Monday, July 27, 2009. We have created a specific timeline of events that will occur over this 5 day period. Click below to view this timeline. Student FINAL data conversion timeline.

During this process, both systems with be unavailable to ALL users. Once the conversion has been completed, we will start the data verification process to validate that the conversion was successful. This process will continue through Monday. Please be patient, we will notify all users once the data verification process has been completed.

REMINDER: All student information for the 2009 - 2010 School Year MUST be entered into the Skyward Student Management System.

Thank you for your patience. We are looking forward to a successful future with the Skyward Student Management System.


Volume 1 Issue 7

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ITS Begins new Technical Service Desk Operations The first few days of activity on the new ITS Technical Service Desk have certainly been eventful. The TSD technicians are still undergoing training on the use of the phones and the incident management software all the while taking and resolving support calls. The technicians are already experts on their technical areas, now they must work at becoming experts on a state-of-the-art automated call distribution system, CallCenterWorx by NEC and a brand new version of Unicom’s IT PowerPAC Service Management Suite software. That’s a pretty tall order, but our dedicated team is up to the task. They are excited about our new and improved method of providing you technical support. In early July, construction was completed on our new TSD workspace. We’re proud of our new area, equipped with the latest in computer and telephone equipment that allows us to best serve the support needs of our customers the administration, faculty, staff and students of the school district. We’re still in the “moving in” stages, but if you’d like to come by ITS and take a look at where we do our work, come on down. As you enter ITS, we’re immediately on your left. You can check out

the action through a large window along the wall. We’re happy to have you come by and check us out. Go around the corner and come through the door to take a closer look if you’d like. As long as we’re not on the phone, you can even say hello or ask a question. If you need our support services, just call 429-HELP (4357) or drop us a detailed email at support@stlucie.k12.fl.us. During the summer, TSD hours are the same as everyone else in the district. In August, when the 10 month employees return to work, our hours will expand to 6:30 AM until 6:00 PM on every working day on the 12 month employee calendar. The TSD is available to resolve problems that you have with your technology hardware and/or software applications. If your problem is related to the data within the software application, we also know which Data Steward is responsible and can route and track your issues with the correct Data Stewards at the district office. If you know your issue is data related, you may also contact a Data Steward directly. Click here for a link to the Data Governance Organization:

FAQ: Is Comp time handled through time-off in Skyward? Compensatory Time is a reason code in Skyward’s TimeOff module. Employees can

request it and have an administrator approve it just as we had done previously using the

Lotus Notes online leave system.

ITS Technical Services Desk If you need our support services, just call 429-HELP


David Jasa, ITS Program Manager

Other great happenings in ITS…. ITS has also been working over the summer to move equipment from our closed schools to existing schools. This allowed two schools with problematic phones to get upgraded phone systems that are consistent

with latest standards. We also placed computer technology throughout the district based upon equity of existing equipment needs.

Visit our Portal http:\\portal

Saint Lucie County Public Schools—Information

Information Technology Services 4204 Okeechobee Road Fort Pierce, FL 34947

Phone: 772-429-7540 Fax: 772-429-7563 jasad@stlucie.k12.fl.us

Do you still have questions? Please don’t forget that we have an FAQ section in our ITS news portal. If you have a question that is not already posted, please send an email to jasad@stlucie.k12.fl.us or contact David Jasa at 429-7540. You may click here now to view our FAQ portal.

Since Okeechobee and Saint Lucie’s selection of Skyward, many other school districts are making the decision to select this software.

In our next issue As questions come in about the skyward project, we will continue posting them to our FAQ site and we will highlight the common questions in our next newsletter. We will send you newsletters monthly.

Please consider your environmental responsibility before you print this newsletter.


Skyward News July 2009