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Best Western Royal Beach Hotel, Southsea Hampshire 27th March 2011

Wedding Show Media Pack

“Ensuring your business is professionally presented at our extensively advertised wedding shows�

An itsadoddle wedding show publication Itsadoddle Limited | Registered Company No: 7250103


itsadoddle Wedding Shows After speaking and listening to hundreds of wedding industry suppliers, we have put together a wedding show package that we know you are going to want to attend. After intense searching, we have chosen to work with a select few venues that we know will offer a professional and inviting location for our wedding shows. Our concept is quite unique although very simple, we organise professionally run shows at affordable prices that get results for our advertisers. We believe it standard to take care of our exhibitors and make sure they are promoted on the day. With this philosophy in mind we invite you to come along to our show and see the difference. To make sure we entice brides to our events, along with a well structured advertising campaign, we offer luxury bride welcome bags to the first 50 brides visiting the shows filled with luxury items, samples and offers. All other brides visiting will receive a welcome bag with offers and samples.

What is itsadoddle? Itsadoddle wedding shows are run by itsadoddle limited the owners of the fastest growing wedding directory in the UK with 1000s of listed suppliers. Our staff have been involved in the wedding industry for many years and have attended many good and many not so good wedding shows so you can be sure you are dealing with people that understand your business.


How do we advertise? With any wedding show it’s important to get the advertising right so we have set a large advertising budget for each wedding show; we ensure that potential brides in the surrounding area will hear of our wedding show and what is on offer. We have adverts running on the itsadoddle wedding directory leading up to the event and also using advertising avenues including Radio, Newspapers, road signage, leaflet drops and other local outlets. We distribute during the months leading up to the event, we ensure a constant stream of brides will be visiting the show and more importantly your stand.


Best Western Royal Beach Hotel Wedding Show Sunday 27th March 2011 Carefully restored in 2003, period elegance combines with modern comfort in this Victorian seafront hotel. Situated adjacent to the beach in Southsea, Portsmouth, the Best Western Royal Beach Hotel offers superb views across the Solent and is just a few minutes by car from many of the historic attractions in Portsmouth. With Comfortable bedrooms, friendly service and extensive conference and banqueting facilities, the Best Western Royal Beach Hotel is ideal for business and pleasure. The Royal Beach Hotel is one of the premier wedding venues in Portsmouth with a choice of function rooms suitable for wedding receptions and civil weddingg ceremonies. ceremonies show With 3 spacious exhibition rooms this classic location makes it the perfect setting to hold our wedding show. es to make sure our visitors get the full impact of your work and have advertising We offer a choice of stand sizes options for all business sizes. s. We also offer options for leaflet/brochure display so you can reach our visitors vi without actually having to be at the show. Our exhibitors xhibitors are invited to start setting setti up from 09:30 on the day of the event nt and must be complete by 10:45. 10:45 The doors to the public will be opening ing at 11:00 and will be close at 16:00. Packing down of your stand may start at 16:00 and must be complete by 17:30. We will have itsadoddle representatives available during the setup and packing down times to assist you so please feel free to ask for a helping hand if you have anything heavy or difficult to move. We have also arranged for complementary tea and coffee for all vendors and have limited the number of vendors in each industry to ensure a good mix of stands for both the advertisers and also the public visitors.


Room Layouts To give you an idea of the room layouts for our wedding show, please see below some plans of the stand layouts in each of the suites in the Hotel. These layouts may be subject to slight changes based on stand requirements. The Invincible Room With space for 27 stands, this room allows for round table displays perfect for chair cover companies, chocolate fountains and any other type of exhibitor requiring a round table based stand

The Fearless Room With space for 7 stands, this room allows plenty of access for visitors as well as ample room for exhibitors.


The Intrepid Room With space for 7 stands, this room allows plenty of access for visitors as well as ample room for exhibitors.


Rate Card Option 1 – 6x6 ft Stand

£175

Option 2 – 5x6 ft Stand

£155

Option 3 – 4x6 ft Stand

£125

Option 4 – 12x6 ft Stand

£270

Option 5 – 4x4 ft Stand (Round table)

£175

Option 6 – 6x6 ft Stand (Round table)

£195

Wedding Car option (max 2 cars)

£175

Leaflet only stand

£60

Leaflet inclusion in our bride bags

£30

Payment options We accept payment by cheque, credit or debit card. Full payment secures your stand when sent with a completed booking form. You can make a card payment by telephoning our sales team on 0800 1588 188

Contacting us You can contact us via email sales@itsadoddle.com or by phone on 0800 1588 188 or visit our website for more details www.itsadoddle.com/wedding/ TO AVOID DISSAPOINTMENT, WE RECOMMEND BOOKING YOUR SPACE AS EARLY AS POSSIBLE AS SPACE PER CATEGORY IS LIMITED.


Wedding Show Advertising Order Form Company Details First name

Company Name

surname

Telephone

Address

Mobile No email Post code

Business Type

Event Details Show Venue

Best Western Royal Beach Hotel

Setup start time

09:30

Sunday 27th March 2011

Setup end time

10:45

Date of Event

Order Details Qty

Item Description

Unit Price

Total

6ft x 6ft Stand

£175

£

6ft x 6ft Stand (Round Table)

£195

£

4ft x 4ft Stand (Round Table)

£175

£

5ft x 6ft Stand

£175

£

4ft x 2ft Stand

£125

£

12ft x 6ft Stand

£270

£

Wedding car location

£175

£

Leaflet only stand

£60

£

Leaflet inclusion in our bride bag

£30

£

Stand Requirements Electric Socket

Yes

No

Assistance with setup

Yes

No

Table Required

Yes

No

Special requirements

We cannot guarantee special requirements.

Payment Options Tick one

Cheque Payment – Made payable to Creative Experiences Ltd, post to 18 Claire Gardens, Waterlooville, Hants PO8 0JH Debit / Credit Card Payment by phone – Please telephone our office on 0800 1588 188 Debit / Credit Card – Enter card details below and send this form to 18 Claire Gardens, Waterlooville, Hants PO8 0JH e.g. Visa / MasterCard / Switch / Maestro

Card Type Card Number

-

Start Date

/

(mm / yy)

Expiry Date

/

(mm / yy)

-

-

Card Holder’s Name (if different from address entered above)

Card Holder’s Address Post code I am authorised to make payment using the card details entered above.

Signature Date

Office Use Only Room Assigned Invoice sent Invoice No

Stand Number /

/

Payment Processed by Payment processed date

/

/


Terms & Conditions 1. Reservation of your stand can only be made by payment of the due amount in full and by returning your booking form fully completed, signed and dated. All payments must be made to itsadoddle Limited. Payment methods accepted are by Debit Card, Cheque or Credit Card 2. Table placements are decided by itsadoddle. This is to ensure there is a correct mix of vendor types in each area of the wedding show. 3. Refunds will only be made if the cancelled stand can be re-sold. 4. Although itsadoddle invests a large budget on advertising for each wedding show, itsadoddle cannot guarantee numbers of visitors on the day of the wedding show. 5. All companies using electrical equipment are required to ensure their equipment is fully PAT tested. Proof of testing may be requested on the day of the event. Any untested equipment will not be permitted in the wedding show. 6. It is strongly recommended that each vendor ensures they have adequate insurance for any equipment used at the wedding show. Itsadoddle accepts no responsibility for loss and/or damage to any items used at any of its wedding shows. 7. Any special requests made by the vendor will where possible and practical be permitted. However, in the event of any dispute, the decision of itsadoddle’s representatives is final. 8. No guarantee of any product or service sold or booked at an itsadoddle wedding show is made by itsadoddle. 9. Any voucher offers made by itsadoddle for beverages and/or snacks are only valid on the day of the wedding show. These voucher offers are subject to availability. 10. Any damage caused by the exhibitor, his agents or contractors to the premises, fixtures and fittings belonging to the venue owners shall be made good to the satisfaction of the venue owner’s satisfaction at the cost of the exhibitor. 11. The stand price includes the area detailed below, tables and chairs and electricity (where required). Usual table size is either 6ft x 2.5ft, 5ft x 2.5ft or 4ft x 2.5ft although this can be subject to change depending on table availability at the location. Table coverings are not included. 12. We activity encourage feedback from our customers so please feel free to send any complaints or feedback from any of our wedding shows by emailing customerservice@itsadoddle.com or by telephoning 0208 144 8901.


Best Western Royal Beach March 2011 Media Pack