SINDH GRADUATES ASSOCIATION Workshop on Capacity Building of SGA-Branches Workshop Report Phase-II Countryside Chalet Resort, Karachi 19th to 21st April 2019 Report Prepared by: Imam Ali Detho General Manager Sindh Graduates Association
Table of Contents
Executive Summary Objective of Workshop
Branch wise list of Volunteers attended workshop
Profile of Trainers
Day One: 1. Registration of Participants
2. Inauguration of Workshop
3. Inauguration Speech
4. Amis and Objectives of Workshop
5. Introduction of SGA and its Working Mechanism
6. Volunteerism, Concept & Goal
Day Two: 7. Advocacy & Human Rights
8. Responsibilities of SGA Branches in light of SGA Constitution
9. How to move towards paperless Environment in SGA Branches
10. Report Writing
11. Leadership and Management
12. Record Keeping, Budgeting and its importance at branch level
13. Social Night
Day Three: 14. Resource Mobilization & Social Develop0ment
15. Importance of Planning at how to plan activities
16. Effective ways of achieving success happiness
Certificates distraction ceremony
Executive Summary Sindh Graduates Association is working since around half of the century wherein 81 active branches are engaged with community development and welfare activities. It was observed that the SGA members do perform allot of activities in different sectors at a time, actually it is their passion and commitment they perform but most of the activities need skills and relevant experience. Feeling this kind of lacking , the SGA management decided to train volunteers to enhance their skills they need to utilize while performing activities on SGA platform. In the pursuance of such decision a list of professional trainers was finalized and their availability was made confirmed. In the comparison of first workshop few new topics were added and included more professional trainers. This was made possible in the compliance and suggestions given by the participants of the first event.
The Objectives of Workshop The objective of the workshop was to build the capacity of office bearers / COM of SGA Branches on different areas they need to be mastered on those skills. Sindh Graduates Association is a non-political Humane Social Organization recognizing inter-cultural and inter personal interaction for national harmony and peace among all sections of the population. In the pursuance of its objectives the SGA Volunteers use to get children of school going age in to Schools (RTS), they organize medical camps for the poor communities who are living in backward areas, where people are deprived of their basic right of access to qualitative education and health services. For the provision of such services the volunteers need to have knowledge and few skills of reporting writing, the concept and clarity of Volunteerism passion, Human Rights Laws and the knowledge about the bodies structured at district, taluka and Union Council level.
This was the first time ever in the history of SGA to arrange such a capacity building workshop for the office bearers of the SGA Branches. The Association has 81 active branches for the period of 2019-2021. SGA-branches are the main stream of volunteer portfolio of the Association. Council of Members is the supreme body of the Association. After CEC, all the major decisions and planning are made through this competent forum. It has been observed that there was acute need of capacity building of responsible office bearers of SGA branches for the promotion and development of the Association through effective networking of the branches. As per the decision made by the SGA management in first attempt the main officials of the branches (President and General Secretary) were trained. The Association decided to conduct the workshop in three different phases in 2019. In the first phase total 46 COM members participated from 23 branches. In this regard, as the above mentioned two office bearers from each branch were invited and their participation was confirmed first for the training in phase-II. In the continuity of series of workshops 2 nd workshop held at same place, i-e Countryside Chalet Karachi from 19-21 April-2019, where 42 COM members of 21 branches attended the workshop. The Workshop was facilitated by senior management of SGA , Mr. Rafique Ahmed Jaffri Chairman SGA, Mr. Khalid Hussain Channa Secretary General SGA, Mr Noor Muhammad Siyal Secretary Finance, Mr Abdul Latif Kartio, Secretary Information and other academic professionals, and development sector specialists / experts in accordance with the area of their expertise and exposure.
There were in total 12 sessions including last session on feedback and certificate distribution ceremony. The sessions were divided into the days and timings as allocated to make sessions more convenient and more productive. The last session of the three-day workshop was graced by Mrs Shehla Raza, Provincial Minister for Women Development Department, Government of Sindh The workshop covered various topics such as vision and future strategy of SGA, brief history and working mechanism of SGA at policy level, Resource Mobilization and Social Sector Development, Leadership, constitution of SGA, Report writing, Volunteerisms, Community Organizations and their role in Community Development and other topics were included The participants were provided print of all presentation slides, handouts and other material. The participants were accommodated for two nights at Countryside Chalet Resort and three-day sessions, during their two nights stay at the Resort, first night, they were given exposure of work hard as a Team through movie / documentary in the training hall, and the second night, there was an arrangement of Music, a nationalist great singer Beejal Sindhi performed in Social Night. The entire workshop was coordinated by a joint team of SGA head office, Mr. Misri Chaniho as workshop coordinator, along-with team members namely Mr. Qurban Ali and Mr. Ashfaque Ahmed Memon who really put their passionate efforts to managed the event professionally. The whole event was supervised by Mr. Khalid Hussain Channa (Secretary SGA) and Mr. Imam Ali Detho (General Manager, SGA).
SINDH GRADUATES ASSOCIATION Branch wise list of SGA Volunteers attended workshop S# 01 02
Branch Name Badin
Name Mr. Abdul Karim Soomro
Mr. Abdullah Turk
Mr. Khalillah Soomro
Mr. Masood Ahmed Sathito
Mr. Dr. Ghulam Mustafa Khuhro
Mr. Mohammad Shairf
Mr. Mohammad Azam Memon
Mr. Gulzar Ali Kalhoro
Mr. Aftab Ahmed Panwhar
Mr. Ahmed Hassan Panhwar
Mr. Sirchand Ramsinghani
Mr. Allah Bux Narejo
Mr. Ashfaque Ahmed Memon
Mr. Mohammad Suleman Khaskheli Mr. Mohammad Aslam Khoso
Mr. Abdul Sattar Bhutto
Mr. Nabi Bum Mangnejo
Mr. Khalid Jameel Bhand
Mr. Kaleeque Rehman
Mr. Jamalluddin Samejo
Mr. Anwar Ali Samejo
Mr. Arbab Akber Adil
Mr. Zahiruddin Shahani
Mr. Ghayasuddin Shahani
Mr. Malik Dino Ansari
Mr. Abdul Hameed Ansari
Mr. Noor Mohammad Sahito
Mr. Ghulam Murtaza Bhanbhro
Mr. Abdul Hakeem Mallah
Mr. Sheer Mohammad Shah
Mr. Akhtar Hussain Sahito
Mr. Naimatllah Nahrio
Mr. Kamaluddin Nohario
Mr. Arbab Haji Mohammad
Mr. Arbab Aijaz Ali Mr. Badaruddin Palh
General Secretary President
Mr. Mohammad Azam Panhwar
Mr. Javed Ahmed Khaskheli
34 35 36 37 38 39
Mr. Imtiaz Ahmed Memon
Mr. Khair Mohammad Mangi
PROFILE OF TRAINNER'S Topic: Inaugural Speech
Rafique Ahmed Jaffri
He has 40-year voluntary association with Sindh Graduates Association and currently with the position as its Chairman, since last 6 years. Apart from the current status as Chairman Sindh Graduates Association from 2013 to date, holding honorary positions with other social and humanitarian organizations as Vice Chairman, Pakistan Red Crescent Society Sindh Province since last 9 years, and Director on the Board of Rural Support Programme Network (RSPN), Islamabad since the last 6 years.
Topic: Aims and Objectives of the event
Khalid Hussain Channa
He is one of the senior members of the Association. Presently, he is Secretary General of the Association for the tenure 2019-2021. He also remained as Secretary Education SGA 2012-2015, and then Executive Member of CEC SGA 2016-2018. He also worked as General Secretary and President of SGA Shahdadkot Branch. He works as Assistant Professor at Government Commerce Science College, Hyderabad.
Topic: Volunteerism, Concept and Goal
Prof. Aijaz Qureshi
Professor Aijaz A. Qureshi is a Development Professional with a vast and diverse experience of over 40 years with Community Development and Participatory Management. He has been organizing rural communities in whole of Sindh to make them stand on their own feet. Prof. Qureshi worked for many years with Dr. Akhtar Hameed Khan, the legend of Pakistan patron of Orangi Pilot Project (OPP) which is a prime organization for the poor communities for their upliftment and raising their status so that they are able to organize themselves for the future development. He travelled to various countries of the world to Study the community development programes. These include India, Sirilanka, Cambodia, Turkey, and U.S.A. He has lectured on various issues of poverty alleviation, micro finance, social development social mobilization, and upliftment of the communities and volunteerism. He has written more than 20 books on Economics, History and Social Development, His recent book on the Economy of Modern Sindh has been published by Oxford University Press in joint authorship with Dr. Ishrat Husain and Nadeem Hussain.
Advocacy and Human Rights
Mr. Iqbal Ahmed Detho
Mr Iqbal Ahmed Detho is Human Rights activist and freelancer trainer and consultant. He is post graduated from USA. He is Ex Secretary General of Amnesty International Pakistan for many years. Mr Iqbal have extensive experience of working with National and International NGOs, Government departments, Civil Society organizations and other agencies. Since many years he has been attached with government departments as consultant, particularly he is working for police reforms in Sindh. He has been working for the concept development of Community Owned Policing system through his policy papers, manuals development and training of police higher officials of Sindh. He has been attached with legal aid firms and organizations working for basic human rights particularly of deprived of basic human rights groups of the society. Mr Iqbal is also a . He is member of many Government and Non-Government initiated bodies and forums. Mr Iqbal is post graduated from USA.
Topic: Event Management, Advocacy and Leadership
Prof. Iftekhar Ahmed
He is extensive experience with skills in human resources management with leadership qualities in Business and Business Education field. Worked with private entrepreneurs and participate in the establishing five Business and computer science Institutes. All are now chartered and recognized by the Government of Pakistan. He is a Phd – Scholar, University of Karachi. MPhil University of Karachi. Master in Business Administration from Western International University, London (UK) with major in General Management & by major in Marketing. Post Graduate Diploma (Honors Degree) in “Management” from “City Business College – London”, affiliated with City University – London.
Topic: How to move towards Paperless Environment in SGA Branches and Utilization of Android Mobiles for official purpose
Dr. Khaleelur Reshman Khoumbati
He received his PhD from the School of Information Systems, Computing and Mathematics, Brunel University, UK, MSc in Computer Technology and BSc in Electronics from IICT, University of Sindh, Jamshoro, Pakistan. Currently, he is a Professor in IICT, University of Sindh, Jamshoro, Pakistan. He has worked in National Bank of Pakistan in IT division and worked four years as a Professor in Qasim University Saudi Arabia. His current research focus is on enterprise systems, e-health and e-government applications. He has supervised many PhD and M.Phil students. He is also the member of various International and National professional organizations.
Topic: Responsibilities of branches in light of SGA Constitution
Mohammad Aslam Shaikh
Mr. Muhammad Aslam Shaikh serving as Member Judicial of Sindh Human Rights Commission Govt. Of Sindh, he served as Teacher, Judge and Secretary Law, Parliamentary Affairs and Human rights. Before joining service of Government of Sindh he was Advocate of High court, he is Member of Sind Bar Council, and Karachi Bar Association, life member of SGA, remained as President and General Secretary of SGA Shahdadkotâ€™ branch. He has expertise in law as practicing Advocate and legislative drafting. He is author of 6 books. Participated and spoken in various seminars, conferences and symposiums in Pakistan and abroad. He is Human Rights and social activists, serving as honorary Chief Election Commissioner of SGA.
Topic: Resource Mobilization and Social Sector Development
Mr Ghumam Mustafa Zonr
Ghulam Mustafa Zonr is a development professional with vide experience and exposure of working with national and international donors and organizations. His areas of expertise are Resource Mobilization, Fund Raising, Project proposal Development and liaison and coordination. Presently he is serving as Chief Services at HANDS. He has proven record of best performance and professionally sound in the field of social sector development
Topic: Importance of Planning and how to Plan activities
Abid Hussain Channa
Mr. Abid Hussain Channa I Chief Executive Officer (CEO) of Sindh Sukaar Foundation, an NGO working for community development in Tharparkar. Mr. Abid have got masters in Sociology, being a development professional possessing experience of around thirty years, having sound background in the field of social development with professional background in social mobilization, community development, primary education, livelihood, child rights, enterprise development, institutional development and policy advocacy on human rights with senior level experience in managing various projects and excellent documentation, analysis, management skills and coordination (working with Government skills)
Topic: Effectives ways of achieving success and happiness in social sector activism/ initiatives
Dr. Ghulam Ali Buriro
He works as Assistant Professor at Institute of English Language & Literature, University of Sindh, Jamshoro. Dr. Ghulam Ali successfully completed One-year In-service Certificate Course in English Language Teaching from Cambridge University, U.K through SPELT in Pakistan. Dr. Buriro is also Editor, International Research Journal of Arts and Humanities (IRJAH), lifetime member of Global Research and Development Society (GRDS), USA and Global Association of Humanities and Social Science Research
(GAHSSR), Thailand. Currently, Dr. Buriro is also supervising thesis projects of 02 PhD, 06 M.Phil. and 11 Master degree programs candidates.
Topic: Report Writing Muhammad Suleman Wassan is Chief Manager at Sui Southern Gas Company. He is MBA (Marketing), B.Sc. (Stat.). He has worked in Billing, Customer Relation, Sales and Surveillance & Monitoring Departments. He is Managing Editor (Hon.) of Sindhsalamat.com (world largest Sindhi forum and Sindhi website on internet). Mr. Mohammad Wassan is managing Sindh Salaamat Kitabghar (Online Sindhi Suleman Wassan Library Contains 1800 Sindhi books), Sindh salamat Lafzikar (Lughat), Sindh salamt Quran (Online Sindhi Quran Translations), Sindh salamt font server (Collection of all Sindhi fonts). He is Chairman Creative Committee of Sindh Fankar Welfare Trust, Spokesman of Sindhi Adabi World Association of Facebook and General Secretary of SGA Sachal Goth Branch. Muhammad Suleman Wassan is a free-lance writer. He writes books, reviews profiles of Sindhi Iconic Personalities, Event Reports and columns in different newspapers and Social Media. He is very active on Social Media and possess excellent skills in writing Event Reports.
Registration of the participants A facilitation desk was set up at entrance of workshop hall, where all the participants of the training were registered and provided with SGA-Official Card for three-year (2019-2021), printed bags of workshop were distributed to the participants with reading material inside the bag, which included. 1. SGA Sahaee 2. SGA’s Annual Reports for the period 2016-2017 and 2017-2018 3. A book titled “Muhenji Dunya” – by Dr M. Suleman Shaikh 4. A Book titled “Jihen Dil Peeta Ishq da Jaam” this book is about the life and efforts of one of the SGA legend worker and leader Late Prof. Mazharuddin Memon 5. Copy of Constitution of SGA 6. SGA Smachar (Magazine) and SGA At A Glance.
Inauguration of the Workshop Mr. Rafique Ahmed Jaffri, Chairman SGA inaugurated the workshop Phase-II with his keynote speech. He warmly welcomed all the participants of the SGA Branches (President and General Secretaries). On the occasion he said that SGA being a civil society organization has always supported and facilitated itâ€™s branches network and with the passage of time, SGA branches are being expanding day by day. Presently, SGA has network of 81 active branches and the branches are the major source of activities of the Association.
He added that In this respect, SGA arranged a workshop of 25 branches in the first phase and now 25 other branches are invited to attend this workshop in Phase-II. He further elaborated that the main objective of this workshop was to enhance the capacity of SGA branches to carry out its activities, planning and improvement in social sector development initiatives to serve the community and for the development and betterment of the Association.
First Session Session Trainer/Facilitator Topic # 1st Mr Khalid Chana Describe the Aims and Objectives of the Workshop
Objective of the Session The Participants has to know the Aims and Objectives set for Workshop
First session of the workshop was facilitated by Mr. Khalid Hussain Channa, Secretary General SGA. He thoroughly briefed objectives and importance of the workshop through multi-media presentation. Besides, he informed the participants regarding three-day sessions to be conducted, he presented the brief profiles of participants and importance of each session respectively. His major focus was on planning, development and reporting of activities, and timely meetings of SGA Branches in accordance with the constitutional requirement of SGA. He also circulated a calendar of 2019 where important activities of branches were mentioned which are supposed to be carried out by the branches for planning for the year 2019-2020. While the same calendar was got printed on panaflex and displayed on the wall of workshop hall. Besides, banners of current burning issues of Sindh were also displayed on the walls of workshop hall. The participants were divided into 8 groups through coupons named after famous national poets such as 1) Shah, 2) Sachal, 3) Sami, 4) Bedal, 5) Bekas, 6) Ayaz, 7) Ustad Bukhari and 8) Shamsheerul Hyderi. The Chairman SGA Mr. Rafique Ahmed Jaffri opened the coupons to select leader of each group, then group leaders opened other coupons to select 9
the group members accordingly. The group leaders were made responsible for; All members of his group has to participate actively to take maximum benefit from the workshop sessions It was agreed that cellular phones will be switched off, in case of emergency or any important call then participants may talk but very briefly Upkeep the workshop hall decorum and learning conducive environment Punctuality of members and presence of members in the morning to start workshop timely , timely arrival after every tea break, lunch and breakfast to ensure timely start of the sessions
Session - Two Session # 2nd
Objective of the Session
Mr Khalid Chana
Brief Introduction of SGA and it’s working mechanism at policy level
The participants will be able to learn and understand the SGA background, history , vision and mission of the organization and also they will know the SGA working mechanism at policy level
The second session was also facilitated by Mr. Khalid Hussain Channa, Secretary General SGA. His session was mainly focused on brief history of SGA and it’s working mechanism. During his session, he thoroughly briefed on mission statement and vision of the Association, organogram / structure of the Association, he described the composition of Central body of SGA from , its process from bottom to top, thematic areas of operations, publications, SGA’s international and national conferences and seminars, national and international donor working relations, donors and like-minded institutions, present projects under-way, and working mechanism of volunteerism and professionalism at policy level in light of SGA constitution.
Session- Three Session # 3rd
Trainer/Facilitator Topic Objective of the Session Prof: Aijaz Volunteerism, After the session the participants will be Qureshi Concept and able to know the essence of Goal Volunteerism passion around the world and will know how an effective Volunteer can be, the legislation, supporting Volunteerism globally.
Prof: Aijaz Qureshi briefed the participants with his detailed presentation and with his great exposure and background of working with rural community since last 40 years , he delivered his session more effectively. He explained the real definition of the Volunteerism and showed true picture of volunteerism globally. He told the participants that around the world 3 billion people are associated with Volunteerism and do the work in any way to support people voluntarily. He presented the definition and declaration as well of Volunteerism and informed that “All people in the world should have the right to freely offer their “Time”, “Talent” and “Energy” to others and their communities through individual OR collective action, without expectation of financial benefit from others. Mr Aijaz Qureshi delivered his sessions with interactive approach, he shared his great exposure of same work and his experience of working with rural and poor communities. He involved the participants and got their feedback about the concept and back ground of Volunteerism. The major points he highlighted and elaborated during his session were as under. Definition of Volunteerism Formal definition: The Volunteerism is an activity which takes place in not-for-profit organisations or projects and is: A service given of one’s own free will without coercion for no financial payment . To benefit the community and the volunteer in designated volunteer positions only Informal definition: The Volunteering occurs outside an organisational setting Principles of Volunteerism: Nice, Friendly, Sublime, Happy Mood, Motivational and Mobilizational approaches, Law abiding, Loveable attitude to communities. Prof: Aijaz also described the areas of Volunteerism, where the scape is available for do work voluntarily, which areas are as, Health and Welfare, Community service, Sports ,Recreation, Religions, Art, Emergency Services, Environment and Heritage & Education. He also described that there are so many benefits of volunteer work to many Institutions, Organizations and individuals like, Organizations doing work for the community, Community itself, Clinets and Volunteers as well. During the session of Mr Aijaz the participants enjoyed the experiences shared by him, while participants also shared their style of work, working experiences and also put few questions from Mr Aijaz Qureshi and got satisfaction and good impression by the answers they received from Mr Aijaz.
Day Two (20th April-2019)
Session # 4th
Trainer/Facilitator Mr Iqbal Ahmed Detho
Topic Advocacy and Human Rights
Objective of the Session -After the session the participants will be able to know the state of human rights in Sindh, country and globally. -The participants will also learn abut the concerned laws made to protect human
rights and also the bodies , forums structured at Province , District , taluka and UC level - Participants will learn more about the scope of work and space can be occupied by SGA branches to support people who are looking at legal support.
The 2nd day was started with the recitation of Holy Quran by one of the participant. The facilitators of the workshop Mr Khalid Chana introduced the first resource person and announced his profile. Mr Iqbal Ahmed Detho, a famous human rights activist take the session with lighter mood, experience sharing and with interactive approach. He fist explained the philosophy involved behind the concepts and background of the human rights, then showed the state of human rights nationally and globally. He also portrayed the scenario of the movements came out to protect the human rights specially of women, child and old age people’s rights. He gave his detailed presentation through multi media and involved the participants as well to share their ideas, thoughts and experiences. He divided his lecture in to three steps, in his first step he delivered sessions on the state of human rights, background of human rights take place and concerned laws . In second step he explained the human rights movements take place globally, and the role of different Institutions and Organizations and in the end he explained that how SGA Volunteers and other members can be aligned with the bodies and forums formed by provincial government of Sindh at province , district , taluka and UC level. During his session he tried to motivate an convince the participants to associate with such forums/bodies and informed that there is huge space where SGA volunteers can create their role to serve their own people. The major topics he covered during his session were as under. He explained human rights vision in different perspective like religious vision of human rights , Philosophical vision of human rights , Political /Social Vision of human rights . He also explained four school of thoughts in the context of human rights, which were explained as 1. Natural-given (absolute, entitlements), God, universe, reason, transcendental. 2.Deliberative-agreed upon (societal agree:), universal, legal& political, consti: law. 3.Protest-fought for (claims & aspirations), social struggles, redressing injustice. 4.Discourse-talked about (language of HRs), lack of reverence, fear imperialism Mr Iqbal also explained and differentiated the concepts of need and right. He showed a chart of both concepts which is as below.
Need and Right Sectors Need
Food Need and Right Education Need and Right Protection Need and Right Health Need and Right Motivation Need Friends Need Shelter Need and Right Mobile Phone Need Entertainment Need Respect Need and Right He showed a separate chart of bodies formed by Government of Sindh at Provincial, District, taluka and at UC level, where volunteers can create their role and can participate in the process of protecting human rights.
Session â€“ Five Session # 5th
Trainer/Facilitator Topic Mr Aslam Shaikh Responsibili ties of branches in light of SGA Constitution
Objective of the Session - After the session the participants will be able to know and learn about the SGA constitution in the context of the role of SGA members under the constitution, the constitutional criteria to be registered member of the organization , the role and responsibilities of SGA members, Branches, the election process at all levels ( from bottom to top) -The over all objective of the session was SGA constitution clarity to the participants.
Mr Aslam Shaikh explained each one constitution para and clauses briefly and called participants to ask questions if they are confused for any of point/clause under the constitution. The SGA constitutional copies were distributed among training participants so that they can read every point/clause and highlight and raise any constitutional requirements, concept clarity, definitions and terminology in the constitution. The training participants raised few questions and then received satisfactory clarity by Mr Aslam Shaikh. Mr Aslam Shaikh also raised few points which are wage and need to be clarify. He also highlighted this issue and suggested to constitute a committee to review the constitution of
SGA which must be as per the standards of the other constitutions of same organization as made in the world. In the whole he explained following constitutional responsibilities/criteria and composition of different bodies. 1. The responsibilities of SGA branches and members under the constitution 2. Clarity, explanation and description of different constitution Articles 3. Members registration process, eligibility and criteria under the Constitution 4. Aims and Objectives of SGA under article-26 of the constitution 5. BMC Composition as per Constitutional process and criteria 6. Formation of CEC, COM, Itâ€™s process and procedures and other articles of the constitution.
Session-Six Session # 6th
Objective of the Session
Prof. Khaleelur Rehman Khounbati
-The participants will be able to know how the official workload can be decreased through creating paperless/less paper environment. -Also, participants will learn the use of android mobile sets for official purposes.
Dr -How to move towards Paperless Environment in SGA Branches -Utilization of Android Mobiles for official purpose
Dr Prof: Khalilur Rehman Khounbati delivered his session with high effective way, he told the participants first about his affiliation he held with SGA since long time . he also quoted most of the examples he has remained with SGA while working for SGA Thatta branch. He presented his lecture type session through ppt, where he explained this concept of paperless and less paper environment. He cleared the core concept behind this approach and quoted examples of developed world where not only paper work is being discouraged but he informed that in most of the countries e transition of money is being encouraged so that people do not have need of taking paper money in their pockets. He elaborated the benefits of this approach and told that this is not only due to decrease the cost involved in the paper prints but it saves the time , energy and also creates clean environment in the office because the wastage of papers makes messy office environment. He also explained the advantages of android mobile sets, its options to use in the office matters , particularly in communication there are many options to communicate timely and more effectively. He informed the participants that at same time you can scan copy of any document t or report , can save the data , can email through email id , WhatsApp and through messenger. The persons can advertise their products /programs and other functions through their own page
of the organization on social media .Therefore if social media is utilized effectively you do not need to have advertisements in the newspapers by putting allot of money. He covered following topics in his session, which are being given as below. He delivered and shared motivational material for paperless /less paper environment. He also explained those reasons why organization (SGA) should move forward to create paperless/less paper environment? Dr Khounbati told about the steps how to be moved to paperless/less paper environment in the office He also emphasized on making documents digitalized in the office to enhance the life of the documents. He also suggested to the participants that they may Use smartphone to convert paper to PDFs and other forms of reports. Favorite Smartphone Apps are Scanner Pro (iPhone and iPad only) and Cam Scanner He also trained the participants about how to scan slips with smart phone , he also explained about the advantages of standalone scanners and eSignatures.
Session - Seven Session # 7th
Objective of the Session
Mr M. Suleman Report Writing Wassan
The participants will be able to learn about how to write an effective report of any event/program
Mr Muhammad Suleman Wassan is young energetic and social activist, he is the active SGA worker/ General Secretary and belonging to SGA branch Sachal Village Karachi. He has been writing program /event reports and which are being published in the SGA Samachaar, newspapers and other magazines. He take session on the topic of “Report Writing”. He explained the styles and forms of different reports which includes event report, program reports and other research and finding reports. He also explained the body of the report and the process of report writing , how it get start up and when report completes. He told about 5 Ws to the participants as 1. Who? , 2. Why? , 3.Where , 4. When ? and 5.What?. He added that everyone have to see for these 5 Ws to write a complete report. He highlighted other expects of the report like importance of the topic , the program held on , the main speakers of the program/event , the other activities if take place during the program and photographs of the events must be covered while writing a program report. He covered below areas during his session to write a complete report, which are as under. He explained the definition of the report and its concept He explained the difference in report and Essays and also described the different styles and types of reports. He explained 5 Ws ( as mentioned above) and 7 Cs to be communicated in the
report, which are 1. Clear 2.Concise 3.Concrete 4.Corrcet 5.Coherent 6.Complete and 7.Counteous. He also explained the main features of the report and the purpose and scope of the report. He told to the participants and showed the format of the report to write any event or program report. He also gave explanation about how to send the reports , he showed tools to be utilized to send report , the best options to be converted on different forms to send reports more easily and effectively.
Session- Eight Session # 8th
Trainer/Facilitator Topic Prof. Ahmed
Objective of the Session
Iftikhar Leadership & The training participants will be able to Management know about the Leadership and Management skills. They also will be well equipped with the Leadership and Management skills to manage their Instructions and Teams more effectively
Prof: Dr Iftikhar Ahmed is the most senior and experienced professional associated with the teaching profession since long time. He delivered his session more effectively through lecture method rather to read and refer ppts. He shared his own experiences of being leader and manage the human resources and Institutions/Departments in his University and out of country when he was gone abroad. He quoted good examples of qualities of different type of leaders around his world with in the Pakistan and outside the Pakistan. His session is always one-way rather interactive but he has skill and art to keep his eye contact and keeping participants engaged with his session. He described the qualities and styles of leaders and also explained that Leaders can be created not born. He also elucidated the demerits of Leaders as well, he also differentiated managers and leaders. He delivered his session very humble way and offered to have his time with SGA at any time when ever organization do call him, he will keep himself spare for SGA. During his session he kept focus on below topics During his training session he explained the types of Leaders as are Transformational Leader Charismatic Leader Interactive Leader Servant Leader Transactional Leader He also described the qualities of a good Leaders and Managers
He quoted examples of different world Leaders and told how they led their nations in difficult situations. He told that People learn from religious leaders, friends, organizations and communicate same learnings to others , this way they keep continue more learning He explained the steps to manage the Team, which are Planning, Organizing , Supervision and Controlling
Session- Nine Session # 9th
Objective of the Session
Mr Farhan Lakho
-The objective of this session was that the participants may be able to know how financial record including budget of te SGA branches may be maintained. -The participants may know the importance of financial record and budget at branch level
Record Keeping, Budgeting and its importance at Branch level
Mr Farhan Lakho is senior finance specialist with extensive experience of working with audit firms. He expressed his experience and findings with the training participants, while working with different positions. He gave his detailed presentation and trained the participants about the concepts of financial record keeping, accounting, its procedures, requirements and documentation involved at all level. His session was new for all participants, interested and very much relevant . He focused the budgeting, expenses and record keeping of programs/ events , the branches mostly expense out their cost . Besides all these topics he talked about more areas of financing, accounting and record keeping, which are as below. The participants learned about book keeping records and the benefits of record keeping and its procedures. The participants also learned about the components of the income and expenditures like income components were briefed by the trainer as fees, donation , Grants and contribution or share from SGA head office etc. While the components of expenses were communicated as organizing medical camps, seminars, meetings, salaries , rents , procurement , postage and other communication charges etc. The participants of the workshop were known about the components of budgeting, its importance, its parameters, process and requirements to utilize the budget. Mr Farhan shared a budget format and explained it how budget can be made through this format. During his whole session Mr Farhan tried to sensitize the participants on the expenses and recork keeping so that branches may have a good record of all expenses and have a plan of budget expenses.
Social Night: On the second day of the training a social night was arranged to refresh the participants, a music program arranged in the night . Mr Beejal Sindh a great Nationalist Singer performed in the program. The Participants also take opportunity and shared the pieces of popular poetry of different poets specially of Shah Abdul Latif Bhittai. Great Singer Beejal Sindhi sung popular songs of renowned poets of Sindh like Shah Abdul Latif Bhittai, Shaikh Ayaz , Ustad Bukhari , Bulbul Khorwahi and Ibrahim Munchhi. The trainees enjoyed a lot of great poetry and songs , they paid reward to Beejal with clapping and Cheers!
Day-Three 21 April-2019
Session- Ten Sessio n# 10th
Objective of the Session
Mr Ghulam Resource Mustafa Zonr Mobilization and Social Sector Development
After the session the participants will be able to know how resources can be utilized more effectively and how funds can be generated and projects can be hunt.
Mr Ghulam Mustafa Zonr is very much senior and associated with development sector since long time. He shared his experiences of working with different donors, donor agencies and different organizations. As Mr Mustafa is associated with the sector. where he has to develop projects and look for donors for funding. He briefed the participants the way, how the organization may build the contacts with the donors and donor agencies, how projects can be developed and pursue for the donors. He told that there would hardly few examples of getting projects purely following the process but mostly projects can be hunt through potential and purely professional contacts. In his session he focusssed on below areas relevant to his session.
He explained the difference between resource mobilization and fund raising He also elaborated the lobbying and networking to raise funds and hunt projects. The also explained the steps searching for projects and informed that relevant information gathering is the key to initiate the process of project development. He explained more about how to initiate networking and lobbying for searching projects, which he explained as , Arrange informal sittings with the leading persons or even any relevant person working with the partner Dig-out area of interest/ expertise of the leading person Don’t rush to tell your stories initially Encourage her/ him to talk Convey your strengths aligned with her/ his core competencies/ area of interest (lift to lobby communication tactic) He emphasizes on what has to be done while developing projects and in the time submission and what has not be done. He decisively announced that projects and grants can be received purely on the profile of the organization, its team work, contacts with the donor agencies and the trust and reputation of the organization in the market.
Session – Eleven Sessio n# 11th
Objective of the Session
Mr Abid Chana
-The participants will be able to know what is the Planning, its concept and importance. -After the session the participants will be able to plan and chalk out their activities with planning and in a organized way.
Importance of Planning and How to Plan Activities.
Mr Abid Channa is associated with community development programs and projects since long time. His session was very much interactive, he involved the participants to take part in the session and share their point of views, give suggestions and ask questions if they have. He cleared the concept of Community organizations, concept of social development and social organization. He talked about the operational procedures ( SOPs) of the organization and emphasized that any one who go in to field from Head Office or any other upper office to Branches he must inform earlier to the branch office bearers and also share his/her TORs. After having visit the report must be shared with the concerned branch so that his/her findings and suggestions may be adopted. He also tried to convince the participants to curtail the expenses occurring in the field to organize any program or other events. He also talked about the selection of the activities/program to be conducted which should be more productive and having low cost and no cost. He quoted examples and said only those programs or activities may be conducted which Government or any other organization is not doing like conducting medical camps including eye and skin camps in those areas where Government Hospitals are proving same services are nonproductive and wastage of the organizational resources. In his session he covered more areas regarding his topic , which are as below. The main steps to be taken for social awareness, he briefed this topic in detail. What is Social Organization, its aims and objectives, its characteristics, the role of activists in the social organization. Mr Abid explained the steps of social organization like Sensitization, Realization, Conceptualization and Organization. He trained the participants that how a plan can be developed at village or branch level. He also trained the participants to keep record at all levels and importance of record keeping . The financial matters of organizations and the cycle of financial management He briefed about the productive activities can be chalked out of organization in rural areas. He also delivered his lecture about how to make decisions as organizational representatives and things to be kept in notice while taking decisions and the importance of decisions made through consensus.
Session- Twelve Session # 12th
Trainer/ Topic Facilitator Prof: Dr Effective ways of Ghulam Ali achieving success Buriro and happiness in social sector activism / initiatives
Objective of the Session At the end of the session the participants will be able to learn how happiness and pleasure can be enjoyed in the life ( Professional and Personnel as well)
Dr Prof: Ghulam Ali Buriro take his session with high motivation, pleasure and passion, while the Participants enjoyed the most with this session. In the start of the session Mr Buriro showed a short motivational documentary showing the hope of life. He started his session with real essence and true meaning of life, a true life full of excitement, passion and hope. He told the participants to ignore and forget the small things come in daily life like back biting, anger, reactions from people, fake storied around us , the eager of earn more money etc. He said that the life doesn’t need of money but it needs of satisfaction which do not come merely with the money but it comes through humble attitude with others , caring of neighbors , support and patronage for poor etc . He quoted his true example of his own life and told how he has taken the path of different kind of life where he respects for his wife and give honor to his young Son like I do respect for elders. In the response of high respect, honor, importance and care my family never creates any problem for me . So by ignoring small things in life and give respect and honor to others most of the problems of life eliminate. He also associated happiness in the life with the success and as per his lecture Success is in our hands. He told to the participants that happiness is physical, emotional, intellectual, financial, social, and psychological well-being. He explained and trained the participants more about the other sub topics associated with happiness and success of life. He explained the secrets of Success and Social sector activism, the secrets were briefed as develop positive attitude, take responsibility of our life and career , become socially responsible , knowing our attitude , creating willingness to do work , never give up / be afraid of failure . He asked the participants that inculcate in your personality the following Five senses of success in life, i-e 1. Sense of responsibility 2. Sense of reality, 3.Sense of time 4. Sense of balance 5.Sense of Love He emphasized the participants to acquire the following Ten Success Skills 1. Soft Skills 2.Communication Skills 3.Analytical Skills 4.Time Management Skills 5.Decision making Skills 6.Study Skills 7.Social Networking Skills 8.Team Working Skills 9.Negociation Skills 10.Interpersonel Skills. He asked to the participants that for the life having happy and full of joy it is pertinent to know yourself , for this ask below 7 questions from yourself and try to understand what you are 1.What I have 2.What I want 3.What I can 4.What I should 5.What I will 6.When I will 7.How I will?
Certificates Distribution Ceremony
On the 3rd and last day of the training, the concluding session and certifications distributions ceremony held in the training hall, the ceremony was presided over by Honorable Chairman SGA Rafique Ahmed Jaffery, where Mrs. Shehla Raza, Minister for Women Development Department the Government of Sindh was the Chief guest of the ceremony, while Vice President SGA Mr. Peeral Khan Khoso and Secretary General Mr. Khalid Hussain Chana were also leading the activity. The others who attended the ceremony were Mr. Noor Muhammad Siyal, Finance Secretary SGA, Mr. Rafique Ahmed Surahiyo, Secretary Health, Mr. Abdul Latif Kartio, Secretary Information were also there. The CEC Senior members were also there to attend the ceremony. Mr. Manzoor Hussain Ujjan, Mr. Karam Illahi Channa, Mr. Taj Mohammad Wassan member CEC, Mr. Taj Muhammad Baloch and others attended the ceremony. In the start of the ceremony Secretary General SGA Mr. Khalid Channa gave a detailed presentation to the Honorable Chief Guest. During the presentation Mr. Khalid Channa briefed the guest about the SGA profile, its background history, Aims and Objectives of SGA, Vision and mission of the organization. He also presented the
sector wise progress of the SGA and the strength of work, projects and human resources associated with SGA and also presented way forward of the organization. Honorable Minister for Women Development Department Mrs Shehla Raza paid tribute to SGA for its long and untiring efforts and historical background, he mentioned the Zia Era with hard words when SGA was banned and later Muhtarama Benazir Bhutto lift out the ban . He appreciated the work done by SGA in entire Sindh, he praised for having huge number of Volunteers who are associated with SGA and providing services for the poor people of Sindh. He expressed her happiness and showed her will to work with SGA , as in her opinion SGA is one of the oldest NGO in Sindh working genuinely for the deprived people of Sindh. She also showed her concern about the shortage of funds and complained that Federal government has stopped 120 billion from NFC. As soon the Government of Sindh receives the funds, her department will move forward. The Chairman of SGA Rafique Ahmed Jaffery recalled the old historical memories of SGA and told that Ziaul Haque cabinet take a stern decision and imposed ban on SGA and also issued a notification that every one who is the Government Employee and member of SGA may resign from SGA membership otherwise his/her services would be terminated. He also paid regards to Ex prime Minister Muhtarama Benazir Bhutto when she came in to power she left the ban and SGA started his struggle again. Mr Jaffery mentioned the history and highlighted the similarities in between SGA and PPP. He thanked to Mrs ShehIa Raza and confirmed her that SGA is here to serve the people and ready to work jointly with Government of Sindh specially with ministry of Women Development Department. At the end of the ceremony all participants were called individually who were given the certificates of their participation in the 3 days training.