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Admissions - International Information 2019


Ipswich Girls’ Grammar Snapshot About Us: We are an independent, non-denominational, all-girls boarding and day school in Ipswich, south-east Queensland that has been offering outstanding secondary education for more than 126 years. We are highly regarded for our academic excellence and strong school spirit. We share a campus with the coeducational Ipswich Junior Grammar School which caters for boys and girls from Kindergarten to Year 6. Campus: Our heritage-listed campus is located in the city of Ipswich, around a 30-minute drive from Brisbane, and overlooks the beautiful Bremer River. We are on the corner of Queen Victoria Parade and Chermside Road, East Ipswich. Students: In 2019, there are approximately 460 students in Years 7 to 12, and an additional 350 in our co-educational Junior School. Houses: Our Houses underpin our pastoral care program and are named after our first five headmistresses: Armitage, Connell, Carter, Hunt and White. IGGS Values: Diligence, Excellence, Respect, Integrity and Care. Personalised Education: Our expert staff are committed to providing each girl with a personalised, holistic education through quality teaching delivered within engaging learning environments. Each girl has a Personal Education Plan and meets one-on-one with senior staff at least twice each year to evaluate academic progress, along with involvement in sport, the Arts, community service and personal and social development.

Technology for Learning: IGGS girls are equipped with the digital skills to see them flourish as 21st century learners. Integrated e-learning opportunities are enhanced through our 1:1 laptop program, well-equipped computer laboratories, iPads and classroom interactive screens. Co-curricular: More than 50 activities offered across sports, academic, service and cultural pursuits. Private tuition is available in music (various instruments), swimming and tennis. Facilities: Health Centre staffed by a registered nurse; Young Womens Health & Wellbeing Centre; Katherine C Carter Theatre; Secondary School Library; Canteen and Dining Room; on-site boarding facility Cribb House; RobotIGGS and E-STEAM Workshop; Graphics Studio with 3D printer; Fitness Centre and Human Movements Laboratory; indoor cycling room; Athletics Oval with 400-metre running track; five-lane, 25-metre heated, outdoor swimming pool; Marion Walker Sports Complex (Gymnasium), Mervyn S. Patterson Assembly Hall; Netball, Tennis and Volleyball courts; outdoor amphitheatre; Science laboratories; Visual and Performing Arts Precinct and private music tuition rooms. Transport: Private chartered bus service from surrounding suburbs shared with Ipswich Junior Grammar School and Ipswich Grammar School.

Academic Achievement: Academic excellence is a focus of Ipswich Girls’ Grammar School and our academic results and tertiary entrance outcomes consistently place us among the top performing academic schools in Queensland.

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Curriculum Years 7 and 8

English, Mathematics, Science, Humanities and Health & Physical Education are studied for a full year. All students study semester subjects including Drama, Dance, Design & Technologies (Food & Textiles), Design & Technologies (Materials), Digital Technologies, Music and Visual Art. A language is also studied, with a choice of German or Japanese. Learning support is available for students with particular needs.

Years 9 and 10

Core classes in English, Mathematics, Science, History and Health & Physical Education, plus two electives per semester (eight in total across Years 9 and 10). Electives: Accounting & Economics, Big Ideas, Design, Design & Technologies (Food & Nutrition) , Design & Technologies (Food & Textiles), Digital Innovation, Digital Technologies, Drama, Geography, German, Health, Japanese, Legal Studies, Music, Psychology, Support in English as a Second Language, and Visual Art. Electives are studied in composite classes as part of an enriched curriculum, designed to meet the interests and capacities of each student.

Year 11 - 2019, The new QCE System

Students must study either English or Essential English and either General Mathematics, Mathematical Methods or Essential Mathematics, alongside four electives. Electives available* include: Accounting, Ancient History, Biology, Chemistry, Design, Drama, Economics, Food & Nutrition, Geography, German, Health, Japanese, Modern History, Music, Physical Education, Physics, Psychology, Specialist Mathematics, Support in English as a Second Language, and Visual Art. Applied subjects include: Certificate II in Hospitality, Early Childhood Studies, and Sport & Recreation. *Elective offerings may be subject to a minimum level of interest among the cohort.

Year 12 - 2019 OP System

Students must study either English or English for ESL Learners, and either Mathematics A or Mathematics B, alongside four electives. Electives: Accounting, Ancient History, Biology, Chemistry, External Chinese (for students whose first spoken language is Chinese), Drama, Geography, German, Graphics, Health Education, Japanese, Mathematics C, Modern History, Music, Music Extension, Physical Education, Physics, Support in English as a Second Language, and Visual Art. Every student from Years 7 to 12 participates in the Life Skills program, which is tailored to the needs of adolescent girls and designed to enhance your daughter’s resilience and provide her with tools to approach her social and emotional life in a positive and proactive manner. Curriculum offerings are correct as of February 2019 and subject to change.

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Academic Achievement Academic excellence is a focus of Ipswich Girls’ Grammar School and our academic results and tertiary entrance outcomes place us among the top performing schools in Queensland. Each year the School has a consistently high percentage of OP-eligible students, reflecting our vision to inspire young girls to become confident, well-educated young women.

2018 Academic Results At the heart of the success of every Year 12 student is the collaborative support and strong communication lines between the students, their parents, teachers and support staff. This important and long-term partnership is foundational to individual success. The 2018 Seniors obtained commendable outcomes, with 81% of students choosing to be OP-eligible. The results achieved by our OP-eligible students in 2018 show that Ipswich Girls’ Grammar School continues to be one of Queensland’s top performing schools, with results above state average.

Overall Position (OP)

IGGS 2018

All QLD 2018

1-5

25%

22%

1 - 10

64%

54%

1 - 15

90%

83%

Two students successfully completed university subjects whilst in Year 12, 14 Seniors completed vocational studies at the Diploma level and eight students achieved a Certificate III in Early Childhood Education and Care.

University Pathways 100% of the School’s 2018 Seniors (domestic) who applied for a tertiary institution place, via the Queensland Tertiary Admissions Centre (QTAC), received an offer. Eighty-four per cent received their first or second preference. Popular university course preferences for our 2018 graduating cohort included: Health (Medicine, Nursing, Pharmacy, Exercise Science and Nutrition, Speech Pathology, etc); Society and Culture (Law, Economics, Psychology, etc); Creative Arts (Music, Design, etc); Architecture and Building; and, Engineering.

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Co-curricular Activities At Ipswich Girls’ Grammar School, we actively encourage our girls to engage in all aspects of a holistic education. Girls who participate in co-curricular activities generally achieve higher academic results, enjoy stronger relationships with their school peers and are more likely to lead a healthy lifestyle. Our extensive co-curricular program offerings provide IGGS girls with plenty of opportunities to discover their talents and abilities outside the classroom.

• Rhythmic Gymnastics

We offer more than 50 sporting, cultural, intellectual, performing arts and community service activities — both team and individual, competitive and non-competitive — to meet the diverse interests of our vibrant school community. These activities teach our girls to compete, make new friends, develop school spirit and value the ideals of good sportsmanship.

Academic

Many of our co-curricular activities are offered at no extra cost. Private tutelage and coaching may incur additional expense. The School also runs late buses, departing at 4.45pm, for students involved in after-school activities.

Academic-based co-curricular activities include:

Sport

Our sports activities promote health and fitness and instil a sense of school pride, sportsmanship and team spirit. Through our co-curricular sports program, IGGS girls have been selected for district, state and international sporting events. Professional coaches and staff coach training and skill development. As a proud member of the Queensland Girls Secondary Schools Sports Association (QGSSSA), IGGS students have access to Queensland’s premier inter-school sporting competition for young women.

• Tennis • Swimming

Ipswich Girls’ Grammar School is a strong contender in academic competitions at local, state and national levels, with students able to access many opportunities to extend their intellectual pursuits beyond the boundaries of the classroom.

• Chemistry • Debating • Duke of Edinburgh Awards • Literacy Competitions • Maths Challenge Group • Public Speaking • RobotIGGS & Coding • E  -STEAM (Entrepreneurship, Science, Technology, Engineering, Arts and Mathematics) Workshops.

The Arts

Co-curricular opportunities in the Arts at IGGS provide many performance opportunities throughout the year and include:

Girls selected to represent the School in QGSSSA competitions have all training, insurance, registration and transport included in their school fees.

• Belle Voices

A wide variety of indoor and outdoor sports are offered for both recreation and competition. They include:

• Chorale singers

• Basketball

• Wind Symphony

• Hockey

• Dance Troupes

• Netball

• Theatre Sports

• Tennis

• C  ombined School Musical with brother school Ipswich Grammar.

• Touch Football • Volleyball • Football (Soccer) • Badminton • Cricket • Athletics

• Cadenza Flute Choir • Concerto Strings Ensemble • Strings Quartet

Service

IGGS students actively serve the community through various year-level projects that may include 40 Hour Famine (World Vision), Dahdi, Footprints in the Park, Eco-Warriors, Red Shield Appeal and RSPCA.

• Cross Country • Equestrian

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Boarding at IGGS For families that need flexibility and convenience, we offer casual, temporary, weekly and full-time on-site boarding for girls from Years 5 to 12. As a boarder, your daughter will be safe, comfortable, well-supervised and academically and socially supported.

deck with BBQ facilities, fire pit and a lush green lawn overlooking the city of Ipswich.

Our girls eat healthy meals planned by our nutritionist and made fresh in our Dining Hall each day.

Security is paramount and as such the House is fitted with a monitored electronic alarm system. Our House Reception Staff require all boarders and visitors to sign in and out of the House so we know where our girls are at all times. All leave and travel arrangements are closely monitored.

Your daughter’s health and wellbeing are paramount, and our dedicated teachers, counsellors, nutritionist, registered nurse and experienced boarding supervisors and staff are all on hand to take good care of her. Boarding will foster your daughter’s independence and personal growth under the watchful eye of our boarding staff. From the moment she joins us she will become part of a special, inclusive community where she will make lifelong friends and memories she will fondly recount for years to come.

Cribb House

Set in the heart of our campus, our boarding facility, Cribb House offers a secure and friendly family home-awayfrom-home experience for up to 100 girls each year. Cribb House has recently undergone extensive renovations, with the final stage to be completed this year. The House is fully equipped with comfortable bedrooms featuring plentiful storage and study nooks, common rooms with TVs and kitchenettes and shared bathroom and laundry facilities. Each room is equipped with study desk and shelves, storage for personal items and wifi. All rooms are twin-share. We endeavour to accommodate our Senior girls in individual rooms on request, if available. Our recently refurbished Reception and air-conditioned common area opens out to an expansive outdoor 6

Weekly Boarding

Weekly boarders leave school at 3.00pm on Friday and return on Sunday evening or Monday morning. Weekly boarders must be in School uniform when departing on Friday afternoon by public transport. Weekly boarders who return on Monday morning after 7.30am must wear School uniform. With permission from the Principal or Head of Boarding, weekly boarders can stay in Cribb House for one or more weekends – fees apply.

Grammar Plus - Flexible Boarding

We understand that modern families need flexibility and convenience and offer a variety of after school care and overnight boarding options through our Grammar Plus program.

Grammar Plus Study Afternoon tea, shower, dinner with the boarders, two-hour supervised study session, late pick-up at 9.00pm. Notice: Same-day bookings, or regular weekly booking Cost: $40 per session (2019)


Grammar Plus Overnight A popular option for girls with a heavy co-curricular program, during exam blocks or who may live outside a travelling radius of 30 minutes from the school. Casual and temporary stays from one to seven nights are available as required. Notice: 24 hours or regular weekly booking Cost: $82 per night (2019)

Prep

Every boarder is required to take part in supervised Prep on Sunday to Thursday nights. The times allocated for Prep are as follows: •

Sunday - Compulsory for all Year levels, 6.30pm 8.00pm in Cribb House

•

Monday to Thursday - Compulsory for all Year levels, 6.30pm - 8.00pm -- Years 5 to 10: in the Peter Phillips Senior School Complex -- Years 11 to 12: in Cribb House

Prep is designed to encourage the development of lifelong, healthy study habits and maximise uninterrupted study time. During allocated Prep times, girls will be supervised by Boarding Supervisors, along with the Head and Assistant Head of Boarding. Years 11 to 12 girls will be expected to keep their doors open and phones out of

reach on their pillow during this time, to allow supervisors to move freely between the rooms and provide academic support. Girls who do not wish to continue to study after 8.30pm must remain quiet so that the girls choosing to study are not disturbed. Girls who return to Cribb House after 6.30pm in the evenings from sporting commitments are able to eat their dinner in the ground floor Common Room. They are then to make their way to the allocated study area to start their Prep. Girls returning from Weekend Leave on Sunday evening are asked to arrive prior to 6.30pm or after 8.00pm so as not to cause disruption to other students in Prep.

Mobile Phones in the Boarding House

Mobile phones are to be used in accordance with Cribb House Phone Policy and School Policy. We recognise the monitored use of mobile phones as a positive means of communication with family and friends. Boarders are permitted to have ONE mobile phone and ONE sim card only. Use of mobiles phones in the boarding house is restricted to certain times. For more information about Cribb House and boarding please refer to the Boarders Handbook, available upon request.

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2019 International Fee Schedule Year 7 Sem

Year 8

Year

Sem

Year 9

Year

Sem

Year 10

Year

Sem

Year 11

Year

Sem

Year 12

Year

Sem

Year

Tuition Fees (AUD$) Day Student Fees

15,546 31,092 15,546 31,092 15,546 31,092 15,546 31,092 15,546 31,092 15,546 31,092

Annual IT Levy (Billed in Semester 1)

650

650

650

650

650

650

Year Level Textbook Hire

100

130

130

130

130

130

Non-resident of QLD Textbook Levy (estimated)

140

140

140

280

280

280

Hospitality Levy (subject)

N/A

N/A

40

40

145

N/A

Excursions/competitions/ subject camps (estimated, varies according to subject choice)

400

400

400

400

400

400

100

100

100

100

100

100

Application Fee

110

110

110

110

110

110

Confirmation Fees

500

500

500

500

500

500

Refundable Security Deposit

1,500

1,500

1,500

1,500

1,500

1,500

Overseas Student Health Cover (estimated 15 months cover)

700

700

700

700

700

700

Uniforms (1st Year – estimated)

1,300

1,300

1,300

1,300

1,300

1,300

Uniform (subsequent years - estimated)

400

400

400

400

400

400

Textbook Refundable Bond

100

100

100

100

100

100

QCAA Fees (Year 11 & 12 only) (estimated)

N/A

N/A

N/A

N/A

400

400

Stationery (estimated)

260

260

260

500

500

500

Camp (estimate per camp)

340

N/A

N/A

N/A

200

N/A

9,936 19,872

9,936 19,872

9,936 19,872

9,936 19,872

Boarders Recreation Levy

(Boarding students only)

Non-Tuition Fees (AUD$)

Plus Non-Tuition Boarding Fees (AUD$) (*) (if applicable) Full-time Weekly Additional Boarding Expenses (Trips, movies, excursions)

Other Charges

9,936 19,872

9,936 19,872

7,7982 15,964 7,7982 15,964 7,7982 15,964 7,7982 15,964 7,7982 15,964 7,7982 15,964 400

400

400

400

400

400

Security deposit is refundable on exit. Conditions apply. Overseas Student Health Cover (for approximately 15 months) Early payment discounts apply. See below for details.

NOTE: There are two semesters per school year. * Figures are rounded, and GST included on food components.

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Tuition and Boarding Fees are charged by the semester. There are two semesters per year. The payment of all school fees is required by the due date (first day of each semester). Late payment will incur an administration fee of $240. • Semester 1 Fees are payable by 29 January 2019 (early payment discount date is 22 January) •

Semester 2 Fees are payable by 15 July 2019 (early payment discount date is 8 July)

A discount of $120 per semester on both tuition and boarding fees will apply if payment is received by 4.00pm one week prior to the due date. Early payment discount dates are outlined above. Tuition Fees are set by the School Board annually. All fees tuition and non-tuition are subject to review. Payment can be made by cheque, cash or EFTPOS. For other payment methods, refer to the Fees Statement. Credit card payments made via Parent Lounge are free of surcharge. Credit card surcharge applies for all other credit card payments.

Sibling Discount

The Board of Trustees has approved the following discounts on tuition fees: •

 or the second student from one family attending F the School concurrently, 5%

 or third and subsequent students from one family F attending the School concurrently, 10%

 here a family has boys at IGS and girls at IGGS W concurrently, a further 3.5%

Items not included in the Tuition Fees

Additional fees are payable on a user-pays basis for some activities. These fees are payable via Parent Lounge which is accessible via the School’s website. Fees will be charged to an account at the end of each term and are due for payment on the due date for tuition fees. EEC and Outside School Hours Care fees are billed separately. Via Website (Parent Lounge): •

Co-curricular activities

 xcursions and visitor activities (any excess not E covered by tuition fee)

• • •

Camps

Hospitality Levy, Years 9 to 12 Fees for Special Programs

Non QGSSSA/Andrews Cup/Britton Shield sports participation and travel

Charged to Account: •

Daily bus to and from school and for special events

Textbook Hire Scheme for Years 7 to 12

• •

Instrumental Hire Scheme is available

Other incidental costs incurred by the School

Other Items: •

 xcess printing and photocopying charges (i.e. over E and above the allocations of $20 per year for Prep to Year 3, $60 per year for Years 4 to 12, except Graphics students at $100 per year).

Please contact the Business Services Office in relation to sibling discounts on +61 (07) 3454 4434.

 rivate lessons for singing, music, speech & drama, P tennis (invoiced directly by tutor).

Late Payment Fee

Expenditure incurred by boarders such as personal items, telephone, medical, travel and some excursion expenses will be charged to boarders’ accounts or by agreement with parents, pre-charged and pre-paid. A recreation levy per semester of $50 applies.

Allowance should be made for external agencies’ processing time. Where accounts are referred to a Collection Agency, the Agency costs will be added to the amount outstanding.

Voluntary Building Fund

Where accounts are not paid by the due date, a late payment administration fee of $240 per semester will be charged.

Board Fee Payment Policy

Payment of all fees by the due date is a condition of continued attendance at the School and the provision of education services. Failure to pay fees as and when due may lead to the withdrawal of education services and the removal of the student from the School. The School also reserves the right to withhold student report cards and/or statements of reference if accounts remain overdue at the end of the term/semester. Where fees are not paid by the due date, payment arrangements are available, however, such payments can only be made by direct bank debit authority. No other payment arrangements are acceptable. For more information, please refer to the School’s Fee Payment Policy, available on the website.

A voluntary building fund contribution of $400 is included on each semester’s fees account. These contributions are tax deductible and all families are encouraged to participate.

Student Accident Insurance

The School pays the premium for student insurance through AON Australia. The current brochure is available on request. It details items covered by the policy. Enrolled students are covered for the year.

Application Fee

All applications for entry into the School incur a $110 (including GST) application fee which covers processing costs. This fee is non-refundable and does not guarantee a place in the School.

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Confirmation Fee

Acceptance of the offer of a place in the School must be accompanied by a confirmation fee: $500 for girls in Prep to Year 12, and $250 for boys in Prep to Year 6. The confirmation fee is non-refundable. *In cases of Student visa refusal, the confirmation fee will be considered in any refund calculation. See the International Student Refund Policy on our website.

Notice of Withdrawal

The School commits resources on the basis of confirmed enrolments. Once a student has been enrolled in the School, it is essential that parents/guardians provide one full term’s notice if they are intending to withdraw a student from the school. If a parent/guardian is intending to withdraw a student, then a full term’s notice must be sent in writing to the Principal & CEO. Failure to do so will

result in a full term’s tuition fees being charged in lieu of this notice. Notice of withdrawal at the end of Term 1 2019 will need to be received by 29 January 2019; end of Term 2 by 23 April 2019; and end of Term 3 by 15 July 2019, to avoid being charged for the next term’s tuition fees. For students not returning in 2020 – Term 4 Withdrawal: •

Written notice of withdrawal is required by 31 October 2019 otherwise one half-term’s fees will be payable for 2020 up to 31 December 2019.

When notice is given after 1 January 2020 for students not returning, one full term’s tuition fees will be payable.

These fees have been ratified by the Board of Trustees at a meeting dated 30 October 2018.

Policies

Ipswich Girls’ Grammar School has a number of policies and procedures in place, which underpin our operations and comply with various Acts and Legislative requirements. In the following pages you will find: • Fee Payment Policy • Student Code of Conduct and Behaviour Management Policy • Parent Code of Conduct • Bullying and Harassment Policy • Privacy Policy • Standard Information Collection Notice Further School policies can be found on our website: www.girlsgrammar.com.au/policies or are available on request from Reception- please email reception@girlsgrammar.com.au 10


2019 Fee Payment Policy School Fees

School fees are set by the Board of Trustees annually with any changes being notified to parent(s)/guardian(s) in advance. Information on the level of school fees can be obtained from the Enrolments Registrar or the Accounts staff.

Accounts

Fee statements are issued for all Year levels each semester. There are two (2) semesters per year. Tuition and boarding fees are charged and payable in advance. Other charges, e.g.: bus fares, are listed separately on the fee statement for the preceding semester in which they were incurred. At the end of Semester 2 an invoice for that semesters extras/incidentals will issue. NOTE: Some charges will attract GST.

Payment of Fees

All fees are due by the first day of the semester. Where fees are not paid by due date, payments arrangements are available, however such payments can only be by direct bank debit authority. No other payment arrangements are acceptable.

Early Payment Discount

An early payment discount of $120 applies on Tuition Fees and Boarding Fees provided there is no outstanding account balance. Early payment discount date is seven days before due date (refer fees notice).

Late Payment Fee

Where accounts are not paid by the due date, a late payment administration fee of $240 per semester will be charged. Allowance should be made for external agencies’ processing time. Where accounts are referred to a Collection Agency, the Agency costs will be added to the amount outstanding

Sibling Discounts

In recognition of your family’s commitment to providing a Grammar School education for all of your children the following discount (on tuition fees only) are offered: •

If you have a second child enrolled concurrently at the School, you are eligible for a 5% discount on the second child’s tuition fees, credited to your account each term.

 or your third and subsequent children concurrently F enrolled at the School, you are eligible for a 10% discount on each subsequent child’s tuition fees, credited to your account each term.

If you are also paying fees for sons enrolled concurrently at Ipswich Grammar School (IGS), the School will allow a further 3.5% discount. You will need to advise us in advance to ensure the discount applies.

NOTE: IGS also pays a corresponding Brother – Sister Discount for boys and girls concurrently enrolled at IGGS/IJGS. Please check with IGS to establish what additional savings you are eligible for on your son’s IGS fees. Sibling discounts are conditional upon all fees being paid by their due date. No discount will be applied to any fees paid after their due date.

Voluntary Building Fund Donations

A voluntary building fund contribution of $400 is included on each semester’s fees account. These contributions are tax deductible and all families are encouraged to participate.

Payment Methods

The School accepts payment via cash (only in person to the Business Services Office located in the Peter Phillips Senior School Building), cheque, Visa and Mastercard. Credit card commission charges for all payments to the School will be charged back to the card holder. Payments can be made in person, by telephone (credit card only), by mail. Payments can also be made via: •

 arent Lounge (credit card only – no credit card P surcharge applies)

 irect Debit - Westpac Payway – contact the D Accounts Department for an Application Form – there are no fees for this service

 heques are to be made payable to: Ipswich Girls’ C Grammar School

Edstart (see note below).

School office hours are: Monday to Friday 8.00am – 4.00pm (excluding public holidays). Accounts Office Telephone: +61 (07) 3454 4416. Edstart allows parents to spread out the school fee costs, either over 12 months or up to five years after graduation, lowering your monthly repayments. You can find out more about Edstart by visiting their website at www.edstart.com.au.

Action on Overdue Accounts

The Board of Trustees has determined that the School will not educate students whose fees are unpaid, except where requests for special arrangements for payment have been made in writing and accepted by the Board of Trustees.

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Payment of all fees by the due date is a condition of continued attendance at the School and the provision of education services. Failure to pay fees as and when due may lead to the withdrawal of education services and the removal of the student from the School. The continued provision of education services for any period during which fees remain outstanding is not a waiver of this term by the School. The School also reserves the right to withhold student report cards and/or statements of reference if accounts remain overdue at the end of the term/semester. Appropriate recovery action will commence immediately after the due date for fees has passed. Any additional costs incurred by the School to recover overdue fees will be added to the balance of the account in default.

Arrangements for Deferred Payments In special circumstances the Board of Trustees will consider written requests from parents who cannot meet the due date for the payment of school fees. Each request will be treated on its merits.

The Board of Trustees expects that any arrangements entered into for the deferred payment of fees will result in the fees being fully paid prior to the end of the term to which they apply. Deferred payment arrangements are entirely at the discretion of the Board and may include: • Instalment payments – weekly/fortnightly/monthly; • Deferral for a period of time. A written request by the parent(s)/guardian(s) can be made in writing to the Secretary to the Board of Trustees. The request must contain your reasons, including full financial details, for the request to be considered. Each request received will be tabled and considered at the next scheduled meeting of the Board. The Board’s decision will be notified to the parent(s)/ guardian(s) in writing. It is required that any approved alternative payment arrangements will be by direct bank debit authority (Westpac Payway) and will be strictly adhered to. These arrangements will be withdrawn immediately upon any default in the terms agreed and recovery action on the outstanding debt will commence. Any additional costs incurred by the School to recover overdue fees and interest will be added to the balance of the account in default.

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Change in Relationship between Parent(s)/Guardian(s)

Parent(s)/guardian(s) must inform the school if there is a change in their relationship with each other subsequent to signing the application form (e.g. divorce or separation). Under these circumstances, the Board of Trustees may require a new enrolment form be completed by the person(s) assuming the obligation of paying the school fees.

Notice of Withdrawal

The School commits resources on the basis of confirmed enrolments. Once a student has been enrolled in the School, it is essential that parents/guardians provide one full term’s notice if they are intending to withdraw a student from the school. If a parent/guardian is intending to withdraw a student, then a full term’s notice must be sent in writing to the Principal & CEO. Failure to do so will result in a full term’s tuition fees being charged in lieu of this notice. Notice of withdrawal at the end of Term 1 2019 will need to be received by 29 January 2019; end of Term 2 by 23 April 2019; and end of Term 3 by 15 July 2019, to avoid being charged for the next term’s tuition fees. For students not returning in 2020 – Term 4 Withdrawal: •

Written notice of withdrawal is required by 31 October 2019 otherwise one half-term’s fees will be payable for 2020 up to 31 December 2019.

When notice is given after 1 January 2020 for students not returning, one full term’s tuition fees will be payable.

The Board of Trustees will only consider an application to waive the period of notice where extenuating circumstances apply. Any request for waiver of fees is to be made in writing addressed to the Principal stating the reasons for the request. Each request received will be tabled and considered at the next scheduled meeting of the Board. The Board’s decision will be notified to the parent(s)/ guardian(s) in writing.

Student Suspension/Expulsion

If a student of the School is excluded from the School, either permanently or for a period of time, no rebate of fees is made. Any expenses incurred, must be borne by the Parents.


Student Code of Conduct Inspired by its proud history and traditions, Ipswich Girls’ Grammar School including Ipswich Junior Grammar School aims to excel at providing each girl and young boy with a positive, personalised, all-round education by dedicated, professional staff in safe, first-class learning environments. As a school which provides a total educational experience, we will be recognised as the benchmark for: •

setting high standards of student behaviour

academic and co-curricular excellence

innovative curriculum

a safe but challenging learning environment where students can take risks without fear of failure

learning environment. Where possible, consequences will have a clear educative value in order to bring about a change in behaviour.

General Objectives At IGGS, teachers aim to: •

Promote positive behaviour in all situations

 nderstand each behaviour problem, its source U and any contributing factors

 enerate and implement solutions to behaviour G problems

Our Student Code of Conduct provides all members of our community a common accountability framework which governs all school based relationships. The underlying purpose of the Code of Conduct is to outline for students and staff their rights to work in a positive, secure and orderly environment and the right of parents to expect that their children will be educated in a purposeful environment in which the principles of care, courtesy and respect for the rights of others are valued.

 ommunicate effectively behavioural concerns C and management with senior staff.

The Code of Conduct is designed to represent the expectations of the School and clearly establish quality behavioural guidelines, investigative procedures and consequences for inappropriate behaviour. The Student Code of Conduct outlines acceptable student behaviour as well as appropriate disciplinary measures. The School encourages its students to take responsibility for their actions and value their contribution to the School’s

 o feel secure and to be safe in a caring and T supportive environment

 o expect that school rules are fair and T consistently implemented

To be valued for their individuality

 o be treated with fairness, courtesy and T respect at all times

To learn without disruption

To be free to express their own opinions.

providing social and emotional learning to maximise academic outcomes

providing leadership opportunities for girls.

Rights and Responsibilities

All members of our school community accept that they have certain rights and responsibilities. Rights:

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Responsibilities: •

 o treat each other with fairness, courtesy T and respect at all times

To support and model the school rules

 o listen to the views of others and accept that T they may be different from their own

 o communicate openly and seek to build T and maintain positive relationships with all other members

To develop self-responsibility

 o keep the school environment safe, clean T and pleasant.

Behaviour Management

Three frameworks underpin the Behaviour Management approach at Ipswich Girls’ Grammar School: 1. P  ositive Psychology – Happiness is derived from Engagement (using character strengths to meet challenges), Meaning (serving something greater) and Positive Emotion (pleasure). 2. T  he Glasser Model of Discipline – Teachers hold the key to good discipline. 3. Dimensions of Learning (DOL)

A strong focus on the enhancement of student engagement with learning (DOL)

The use of cooperative learning and other relational teaching strategies (DOL, Pos Psychology)

The establishment of a positive classroom climate (DOL, Glasser, Pos Psychology)

The teaching of protective behaviours (Pos Psychology)

Good choices produce good behaviour. Bad choices produce bad behaviour. Teachers must always try to help students make good choices (Glasser)

The teaching of social and emotional skills (Pos Psychology)

A focus on student wellbeing and student ownership (Pos Psychology)

Early intervention and targeted support (Glasser, Pos Psychology)

Partnerships with family and community.

Glasser suggests that teachers should: 1. Stress student responsibility 2. Establish rules that lead to success

It is through positive and respectful relationships that students participate in planned, engaging lessons in well-managed classrooms. Within this environment, teaching, learning and student wellbeing flourish.

3. Accept no excuses

Purpose

7. Be persistent

In implementing a consistent, fair and staged behaviour management plan, staff and students at IGGS will be able to exercise their right to teach, and learn, without disruption. The behaviour management plan will assist both staff and students to achieve the following goals:

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To achieve these goals, the following principles will be adhered to:

Student connectedness to the school (DOL)

Development of self-discipline in students (DOL, Glasser, Pos Psychology)

Promotion and recognition of positive student behaviour (DOL, Glasser, Pos Psychology)

Use of positive behaviour management procedures to elicit best possible outcomes for student (DOL, Glasser, Pos Psychology)

Teacher modelling of expected social values and behaviour in regard to others (DOL, Pos Psychology)

Positive, caring and respectful student/peer relationships, student/teacher relationships and teacher/teacher relationships (DOL, Pos Psychology)

Clearly articulated procedures to follow when addressing student misbehaviour (Glasser)

Consistent implementation by all staff of the School’s Behaviour Management Plan (Glasser).

4. Call for value judgement 5. Suggest suitable alternatives 6. Invoke reasonable consequences 8. Carry out continual review. Positive Psychology is the scientific study of the strengths and virtues that enable individuals and communities to thrive. This field is founded on the belief that people want to lead meaningful and fulfilling lives, to cultivate what is best within themselves, and to enhance their experiences of love, work and play. Positive Psychology has three central concerns: positive emotions, positive individual traits, and positive institutions. Understanding positive emotions entails the study of contentment with the past, happiness in the present, and hope for the future. Understanding positive individual traits consists of the study of strengths and virtues, such as the capacity for love and work, courage, compassion, resilience, creativity, curiosity, integrity, self-knowledge, moderation, self-control, and wisdom. Understanding positive institutions entails the study of the strengths that foster better communities, such as justice, responsibility, civility, parenting, nurturance, work ethic, leadership, teamwork, purpose, and tolerance.


Implicit in the Dimensions of Learning framework, are five basic assumptions: 1. Instruction must reflect the best of what we know about how learning occurs. 2. Learning involves a complex system of interactive processes that include various types of thinking – represented by the five dimensions: • Attitudes and Perceptions • Acquire and Integrate Knowledge • Extend and Refine Knowledge • Use Knowledge Meaningfully • Habits of Mind 3. Curriculum programs should include the explicit teaching of attitudes, perceptions and mental habits that facilitate learning. 4. A comprehensive approach to instruction includes both teacher directed and student directed instruction. 5. Assessment should focus on students’ use of knowledge and complex reasoning processes rather than on their recall of information. In general, effective behaviour management strategies employed by staff at IGGS will enable the development and maintenance of positive interpersonal relationships and provide students with a fair and consistent approach to consequences when behaviours contravene the right of teachers to teach and students to learn without disruption.

Consequences outlined in the Behaviour Management Plan will escalate depending on the nature and severity of the misbehaviour. Behaviour management measures will move through the following four phases: Preventive measures – it is expected that teachers at IGGS prepare lessons that are well thought out and engaging with attention to curriculum and adherence to DOL principles. In doing this, there will be fewer reasons for students to be off task, bored or not engaged. Supportive measures – when students reveal signs of disconnection in either the relationship with their teacher or the curriculum, a plan should be put into place to monitor and support those students and rebuild the relationship. Corrective measures – when unacceptable behaviour interferes with classroom dynamics and the teaching and learning process, consistent consequences will be employed by the teacher. Adaptive measures – when students fail to respond to the staged approach to consequences that have been applied consistently and fairly, various agreements between the school and parents/student will be employed in which set conditions have to be adhered to. If failure to adhere to these provisions occur, the student may be excluded from the school community for a period of time or permanently.

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Parent Code of Conduct A school community contains a wide variety of individuals and groups who strive to work together to educate students to become confident, well-educated young women, girls and boys and prepared to lead happy, successful lives and make contributions to local and global communities. Shared community values enable the members of the community to work together and enjoy the fellowship that arises from their collaborative efforts.

School’s Values

Diligence Staying focused until the job is done. Excellence Striving to achieve the highest standards possible. Respect Acknowledging the worth of every person and what matters to each one. Integrity Consistently demonstrating high moral and ethical standards. Care Attending with kindness, compassion and sensitivity to the needs of others.

Aim

Ipswich Girls’ Grammar School and Ipswich Junior Grammar School staff and students work to a Code of Conduct. This document aims to provide similar guidelines for parents. Specifically, this Code of Conduct is intended to: 1. P  rovide a set of general principles to guide parents in their interaction with staff, students and other parents; 2. C  ommunicate the School’s expectation as to how parents conduct themselves when on the School grounds or at School events; and 3. Explain how parents can direct their concerns.

Scope

This policy applies to all adults including parents, guardians, step-parents, grandparents, extended family, caregivers and any others while involved in activities or communication related to Ipswich Girls’ Grammar School including Ipswich Junior Grammar School. For the purpose of this policy, the term “parent” refers to all caregivers as listed above.

Ethical Conduct

Parents play a key role in the education of their children and should act in the best interests of students, their families, staff and the School community. The School values its diverse community and respects the rights, beliefs and practices of individuals and their families.

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Parents are students’ most significant role models. Accordingly, the School expects a high standard of personal behaviour from parents when they are on School grounds, attending events or communicating with staff or other students. For example: •

Refraining from engaging in malicious or judgmental gossip (either directly or online), and ensuring that anything they say about others is fair and truthful.

Refraining from actions and behaviour that constitutes bullying, harassment, discrimination or vilification.

Refraining from offensive, insulting or derogatory language or conduct. This includes wearing clothing with offensive language or insignia.

Dressing appropriately according to the occasion.

Not smoking on School grounds or within 5 metres of the School boundary. (This is required by Queensland law.)

Not possessing alcohol on School grounds, unless the event has been sanctioned by the School.

Not attending School events if affected by alcohol or any other intoxicant.

Showing proper care and regard for School property, the property of others and Occupational Health and Safety considerations.

Communication and Interaction with Staff, other Parents and Students

Parents are expected to interact civilly with staff, students and other parents at all times. Written and spoken communication should be courteous and respectful. Abusive language, raising your voice, insulting or violent behaviour to anyone on School grounds or at any School-related event, is not appropriate. Parents are expected to ensure that relationships with students are strictly in accordance with appropriate roles and that favouritism and special treatment are avoided. Parents are expected to ensure that physical contact with students is appropriate given the age of, and relationship with the student such that questions of impropriety do not arise. Whilst interaction between students can be unruly it is not appropriate to discipline another parent’s child whilst on school grounds, unless there is a reasonable health and safety concern. Physical contact should be avoided unless there is a reasonable health and safety concern.


In some circumstances parents are required by law to advise the School of areas of potential conflict, such as parenting and family court orders. The School expects parents to behave lawfully on School grounds and observe the terms of any order, obligation or undertaking they may be subject to.

What Parents can expect from a Staff Member if communication becomes inappropriate

Email addresses of parents, staff and students should not be given to other people without their express consent.

Parents are not permitted to make contact with other students via any form of social media without the express consent of the student’s parents.

What Parents can expect from the School

In cases where a parent does not interact civilly with staff, either in person in or outside of the School grounds, during a phone call, or via email, the staff member may take one of the following actions:

The School takes seriously any issues that are brought to its attention. If parents express their concerns to the School, they can expect to be treated with courtesy and respect in order to try and resolve the matter.

Request that the parent cease their inappropriate communication in order to allow the communication to proceed.

Inform the parent that unless the inappropriate communication ceases, the staff member may put an end to the phone call, meeting or discussion.

As a general guide, minor issues may be raised with your child’s teacher or Head of House. Cases of more serious inappropriate conduct or misconduct ought to be directed to the Head of Junior School or Principal & CEO.

Request another staff member be present for the remainder of the meeting, if deemed necessary to proceed with such.

The School will act in accordance with its Complaints Resolution Policy when dealing with complaints.

Lodge a complaint against the offending parent.

Breaches of this Code of Conduct

Use of Social Media

Social media can be defined as how we use technology to communicate and connect with others. Despite the range of positive uses for social media, there are also a number of ethical and legal issues associated with its use. Many people may hold the mistaken belief that anything published online will be without legal consequence. However, parents should be aware that there are a number of potential legal liabilities that may arise, particularly in relation to issues pertaining to reputational damage, and defamation.

Each situation will be considered as it arises and based on the issues.

With these guidelines in place it is hoped that parents can appropriately direct their concerns and contribute to a harmonious school community that reflects and builds on the School’s values. The consequences for breaches of this Code of Conduct will be determined by the Principal and may include one of the following: •

The School may ban a parent from entry to School grounds or from attending co-curricular activities or other events.

Parents can ensure they abide by the laws and the School’s expectations of its parents, by complying with the following:

The School may direct that a parent may only communicate with members of staff through a nominated School representative.

The School, its staff and members of its community should not be mentioned or discussed in a negative or defamatory way.

In cases of extreme or prolonged breach of this Code of Conduct by a parent, the School may terminate the enrolment of the child of that parent.

Photographs of students in School uniform represent the School and its students, and should not be posted if they have the potential to bring negative connotations towards the School or its staff and students.

The School may, where appropriate, involve other authorities.

The School may take other such steps as it deems appropriate according to the nature of the breach.

Photographs containing other students should not be posted without the express consent of the other child/children’s parents.

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Bullying and Harassment Policy Ipswich Girls’ Grammar School including Ipswich Junior Grammar School is implementing this policy to ensure that students and staff feel safe from bullying in all its forms. The policy sets out the requirements for dealing with bullying. The basic beliefs underlying the policy are:

Indirect bullying includes: -- Lying and spreading rumours

1. Every individual has value in a community.

-- Playing nasty jokes to embarrass and humiliate

2. Every individual has the right to feel safe from bullying or harassment in all its forms.

-- Provoking a food-allergic reaction -- Mimicking

3. Every conflict can be resolved. Victims and bullies both need help to solve conflict.

-- Encouraging others to socially exclude someone -- D  amaging someone’s social reputation and social acceptance

4. Every individual in a community is responsible for the safety of other individuals in that community. 5.

Every individual in a community is responsible for ensuring that other individuals in that community can reach their potential in a supportive and non-threatening environment.

Scope This policy applies to employees, volunteers, parents/ carers/students, and people visiting the School site.

Responsibility Principal.

Point of Contact Deputy Principal, Dean of Students, Head of Junior School, Deputy Head of Junior School, Heads of House, Middle School Coordinator and School Counsellor and Head of Boarding.

Definitions “Bullying is repeated oppression, psychological or physical, of a less powerful person by a more powerful person and occurs when someone, or a group of people, upset or create a risk to another person’s health and safety, or their property, reputation or social acceptance.” Bullying involves a desire to hurt + hurtful action + a power imbalance + (typically) repetition + an unjust use of power + evident enjoyment by the aggressor and a sense of being oppressed on the part of the victim.

-- C  yber-bullying, which involves the use of email, text messages or chat rooms to humiliate and distress. Cyber-bullying, or e-bullying, is bullying which involves the use of information and communication technologies such as email, (mobile) phone and text messages, instant messaging (SMS), chat rooms and video internet sites e.g. YouTube. It can be particularly harmful because it can happen anywhere and at any time. Thus young people who are the victims of cyber-bullying have no place where they feel safe. If the bullying is of a serious and threatening nature then obviously it becomes a legal issue and students and parents should seek advice by reporting the matter to the police. If bullying amounts to harm as referred to in the school’s Child Protection Policy then the matter must be dealt with under the Child Protection Policy. What bullying is not Bullying is different from ordinary teasing, rough-andtumble or school yard fights. What makes it different is that the incidents are ongoing, and there is usually an imbalance of size, strength and power between the students involved. In formulating an effective approach to dealing with bullying it is helpful to note what bullying is not. Bullying is not: •

 utual conflict where there is an argument M or disagreement between students but not an imbalance of power. Both parties are upset and usually both want a resolution to the problem. However, unresolved mutual conflict sometimes develops into a bullying situation with one person becoming targeted repeatedly for ‘retaliation’ in a one-sided way.

 ocial rejection or dislike – It is not feasible S to think that every student must like every other student. Refusing to play with a particular child or, for example, not inviting them to a birthday party is not bullying, provided social rejection is not directed towards someone specific and involves deliberate and repeated attempts to cause distress, exclude or create dislike by others.

There are three broad categories of bullying.

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 irect physical bullying e.g. hitting, tripping, and D pushing or damaging property.

 irect verbal bullying e.g. name calling, insults, D homophobic or racist remarks, verbal abuse.

Indirect bullying - This form of bullying is harder to recognise and often carried out behind the bullied student’s back. It is designed to harm someone’s social reputation and/or cause humiliation.


 ingle-episode acts of nastiness or meanness, S or random acts of aggression or intimidation. A single episode of nastiness, physical aggression, verbal abuse or an occasional push or shove is not bullying, neither is nastiness or physical aggression directed towards many different students. The difference it that bullying is, by definition, action that happens on more than one occasion. However, since schools have a duty of care to provide a student with a safe and supportive school environment, single episodes of nastiness or physical aggression should not be ignored or condoned.

Staff members will:

Ensure they do not model bullying behaviour in interactions they have with the School staff and administration.

Cyber-Bullying

The Internet, mobile phones and other communication technologies have resulted in a new form of bullying, commonly called cyber-bullying. This involves the use of information and communication technologies to support deliberate, repeated and hostile behaviour by an individual or group to hurt others. Cyber-bullying may include the sending of nasty emails or text messages by one person to another. It may also include defamatory personal Web sites where one person establishes a website which includes unkind comments and photographs about another person.

 atch for early signs of distress in students. W This could be evident in any aspect of school life.

 nsure they are familiar with the School’s E anti-bullying policy.

 here bullying is observed, intervene immediately W to stop the bullying.

 ffer the victim immediate support and help and O outline what will now happen.

 ducate all students with regard to their E responsibilities as bystanders to a bullying incident.

It is often difficult for adults, who are not as technologically savvy as their children, to detect;

 nsure they do not model bullying behaviour in E interactions they have with students, parents or other staff members.

It is often outside the reach of schools as it happens on home computers or via mobile phones; and

 urtful messages can be communicated to H a very wide audience, around the world, with remarkable speed.

Student Responsibilities Students should: •

 eport all incidents of bullying to a trusted senior R student who must pass this on to a member of staff, teacher or Year level coordinator or other staff member.

 ctively support students they know are A being bullied.

 efuse to become involved in bullying, including R as a bystander.

Cyber-bullying is different from other forms of bullying because:

It is also a particularly cowardly form of bullying because the cyber-bully can effectively hide behind the anonymity of the Internet and is able to reach the victim at home. Thus, the home is no longer a refuge for students bullied at school. As for other forms of bullying, there is no one approach that will always work for cyber-bullying. •

For younger children parents might consider the use of filters, labels and safe zones so they can restrict the sites their child can access or the materials they can receive (see the office of the safety commissioner site for advice about filters and other ways to restrict access to dangerous materials).

For younger and junior secondary school student’s, parents should consider keeping the computer in a public area of the house, such as the family room, so they can see what sites are being accessed and the type of messages their child is receiving.

For all young people, parents should be advised to talk to their children about the ways they can protect themselves when using information technologies. For example: -- to be careful who they give their telephone number to or their online handle;

Parent Responsibilities Parents should: •

Watch for signs of distress in their child, such as, unwillingness to attend school, a pattern of headaches or stomach aches, equipment that has gone missing, request for extra pocket money, damaged clothing or bruising. Early contact is essential at this point.

Take an active interest in their child’s social life.

Report to school staff if they know, or think, their child is being bullied.

Keep a written record if the bullying persists: Who, What, Where and When?

Advise their child to tell a trusted teacher.

Tell their child that there is nothing wrong with them.

NOT encourage their child to hit back or respond verbally.

-- never give out or share personal information numbers (PINS); -- don’t believe everything you read online – just because someone tells you they are fifteen, it doesn’t mean they are telling the truth;

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-- never send a message to others when you are angry. Remind them that what they write becomes available in cyberspace and cannot be taken back; -- never open a message from someone they don’t know;

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never be ashamed to tell someone if they receive a

frightening message. It’s not their fault that there are some very strange people in the world; and

to report that they have received a bullying message

-- be polite in all online or text message dealings; and

to their ISP (Internet Service Provider). If the

-- never arrange to meet someone they have met online.

to trace the sender.

message is forwarded to the provider, it may be able

If a child reports he/she is being bullied on-line parents should advise them:

The Role of the School

not to respond to cyber-bullying messages as this is only likely to encourage the bully. Bullies want them to respond;

Because cyber-bullying often occurs outside of school it

to report the bullying to parents and to their teachers;

of bullying. The most important thing schools can do is to

not to erase or delete messages from cyber-bullies even if they really don’t want anyone else to see what is written – these messages may reveal clues about who has written them;

is difficult for schools to control. In most cases, however, cyber-bullying should be treated similarly to other forms educate students about cyber-bullying and the dangers online and talk about inappropriate online behaviour in the context of the School’s values policy.


Privacy Policy Ipswich Girls’ Grammar School including Ipswich Junior Grammar School (the School) is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act 1988. This policy sets out how the School manages information provided to or collected by it. The policy applies to board members, employers, employees, volunteers, parents/guardians and students, contractors, and people visiting the School site; and describes the type of information the School collects, how the information is handled, how and to whom the information is disclosed, and how the information may be accessed.

-- information on job application;

The School may from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to school operations and practices and to ensure it remains appropriate to the changing school environment.

-- complaint records and investigation reports;

Ipswich Girls’ Grammar School including Ipswich Junior Grammar School collects personal and sensitive information for the primary purpose of providing quality educational services to its students. All information collected by the School is treated as confidential and is stored in secure locations.

Personal Information the School collects and how it is collected

The type of information the School collects and holds includes (but is not limited to) personal information, including health and other sensitive information, about: • S  tudents and Parents and/or Guardians (Parents) before, during and after the course of a student’s enrolment at the School; -- name, contact details (including next of kin), date of birth, gender, language background, -- previous school and religion; -- parents’ education, occupation and language background; -- medical information (eg details of disability and/or allergies, absence notes, medical -- reports and names of doctors); -- conduct and complaint records, or other behaviour notes, and school reports; -- information about referrals to government welfare agencies; -- counselling reports; -- health fund details and Medicare number; -- any court orders; -- volunteering information; and -- photos and videos at School events. • J  ob applicants, staff members, volunteers and contractors; -- name, contact details (including next of kin), date of birth, and religion;

-- professional development history; -- salary and payment information, including superannuation details; -- medical information (eg details of disability and/or allergies, and medical certificates); -- leave details; -- photos and videos at school events; -- workplace surveillance information; -- work emails and private emails (when using work email address) and internet browsing history. • O  ther people who come into contact with the School including name and contact details and any other information necessary for the particular contact with the School. Personal information you provide: The School will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, letters, emails and telephone calls. On occasions people other than parents and students provide personal information. Personal information provided by other people: In some circumstances the School may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference. Exception in relation to employee records: Under the Privacy Act, the Australian Privacy Principles do not apply to an employee record. As a result, this Privacy Policy does not apply to the School’s treatment of an employee record where the treatment is directly related to a current or former employment relationship between the School and employee.

How the School will use Personal Information you provide The School will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected, or to which you have consented. Students and Parents: In relation to personal information of students and Parents, the School’s primary purpose of collection is to enable the School to provide a quality education to the student, exercise its duty of care, and perform necessary associated administrative activities, which will enable students to take part in all the activities of the School. This includes satisfying the

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needs of Parents, the needs of the student and the needs of the School throughout the whole period the student is enrolled at the School. The purposes for which the School uses personal information of students and Parents include: • T  o keep Parents informed about matters related to their child’s schooling through correspondence, newsletters and magazines; • Day-to-day administration; • L  ooking after students’ educational, social, emotional and medical well-being; • S  eeking donations and marketing for the School; and • T  o satisfy the School’s legal obligations and allow it to discharge its duty of care. In some cases where the School requests personal information about a student or Parent, if the information requested is not obtained, the School may not be able to enrol or continue the enrolment of the student or permit the student to take part in a particular activity. On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters and magazines, on our intranet and on our website. This may include photographs and videos of student activities such as sporting events, school camps and school excursions. The School will obtain permissions annually from the student’s parents or guardian if we would like to include such photographs or videos (or other identifying material) in our promotional material or otherwise make this material available to the public such as on the internet. Job applicants, staff members and contractors: In relation to the personal information of job applicants, staff members and contractors, the School’s primary purpose of collection is to assess and (if successful) engage the applicant, staff member or contractor, as the case may be. The School may keep this information on file for 1 year if the application is unsuccessful, in case another position becomes available. The applicant should advise the School if they do not wish this to happen. The purposes for which the School uses personal information of job applicants, staff members and contractors include: • In administering the individual’s employment or contract, as the case may be; • For insurance purposes; • Seeking donations and marketing for the School; and • T  o satisfy the School’s legal obligations, for example in relation to child protection legislation. Volunteers: The School also obtains personal information about volunteers who assist the School in its functions or conduct associated activities, such as alumni associations, to enable the School and the volunteers to work together. Marketing and fundraising: The School treats marketing and seeking donations for the future growth and development of the School as an important part of

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ensuring that the School continues to be a quality learning environment in which students and staff thrive. Personal information held by the School may be disclosed to an organisation that assists in the School’s fundraising, for example the Old Girls Association, the Parents and Friends Association, the School’s Community Relations Office. Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.

Disclosure of Personal Information

The School may disclose personal information, including sensitive information, held about an individual for educational, legal, administrative, marketing and support purposes. This may include to • Another school; • Government departments; • Medical practitioners; • P  eople providing educational, support and health services to the School including specialist teachers, sports coaches, volunteers, counsellors and providers of learning and assessment tools; •

Assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN);

• People providing administrative and financial services to the School; • R  ecipients of School publications, such as newsletters and magazines; • The individual’s Parents; • A  nyone you authorise the School to disclose information to; and • A  nyone to whom we are required to disclose information by law, including child protection laws. Sending information overseas: The School may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, the School will not send personal information about an individual outside Australia without: • O  btaining the consent of the individual (in some cases the consent will be implied); or • O  therwise complying with the Australian Privacy Principles or other applicable privacy legislation. Ipswich Girls’ Grammar may use online or ‘cloud’ service providers to store personal information and to provide services to Ipswich Girls’ Grammar that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may be stored in the ‘cloud’ which means that it may reside on a cloud service provider’s server which may be situated outside Australia.


An example of such a cloud service provider is Microsoft 365. Microsoft provides the ‘Microsoft Office 365 Suite for Education’ (Microsoft, stores and processes limited personal information for this purpose). School personnel and the AIS and its service providers may have the ability to access, monitor, use or disclose emails, communications (e.g. instant messaging), documents and associated administrative data for the purposes of administering Microsoft and ensuring its proper use. The data centres where the personal information is likely to be kept are located in Australia.

Treatment of Sensitive Information

Sensitive information means information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information, health information and biometric information about an individual. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of sensitive information is allowed by law.

Management and Security of Personal Information

The School’s staff are required to respect the confidentiality of students’ and Parents’ personal information and the privacy of individuals. The School has in place steps to protect the personal information it holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records.

Data Breaches

It will be deemed that an ‘eligible data breach’ has occurred if: •

There has been unauthorised access to, or unauthorised disclosure of, personal information about one or more individuals (the affected individuals)

A reasonable person would conclude there is a likelihood of serious harm to any affected individuals as a result

The information is lost in circumstances where: -- Unauthorised access to, or unauthorised disclosure of, the information is likely to occur -- Assuming unauthorised access to, or unauthorised disclosure of, the information was to occur, a reasonable person would conclude that it would be likely to result in serious harm to the affected individuals.

Serious harm may include serious physical, psychological, emotional, economic and financial harm, as well as serious harm to reputation. If the School suspects that an eligible data breach has occurred, it will carry out a reasonable and expedient assessment/investigation within 30 days. If such an assessment/investigation indicates there are reasonable grounds to believe an eligible data breach has occurred, then the School will be required to lodge a statement to the Privacy Commissioner (Commissioner). Where practical to do so, the School entity will also notify the affected individuals. If it is not practicable to notify the affected individuals, the School will publish a copy of the statement on its website, or publicise it in another manner. An exception to the requirement to notify will exist if there is a data breach and immediate remedial action is taken, and as a result of that action: • there is no authorised access to, or unauthorised disclosure of, the information •

there is no serious harm to affected individuals, and as a result of the remedial action, a reasonable person would conclude the breach is not likely to results in serious harm.

Access and Updating of Personal Information

The School endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. Under the Privacy Act, an individual has the right to obtain access to any personal information which the School holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally be able to access and update their personal information through their Parents, but older students may seek access and correction themselves. A person may seek to access or update their personal information by contacting the School at any time. To make a request to access or update any personal information that the School holds about you or your child, please contact the Principal in writing. Parents may update some personal information relevant to themselves or their child through the secure parent portal, Parent Lounge. The School may require you to verify your identity and specify what information you require. The School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal.

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Consent and Rights of Access to the Personal Information of Students

to the use of their personal information, independently of their Parents. This would normally be done only when the maturity of the student and/or the student’s personal circumstances so warranted.

Generally, the School will refer any requests for consent and notices in relation to the personal information of a student to the student’s Parents. The School will treat consent given by Parents as consent given on behalf of the student, and notice to Parents will act as notice given to the student.

Enquiries and Complaints

The School respects every Parent’s right to make decisions concerning their child’s education.

As mentioned above, Parents may seek access to personal information held by the School about them or their child by contacting the Principal. However, there will be occasions when access is denied. Such occasions would include where the release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School’s duty of care to the student. A School may, at its discretion, on the request of a student grant that student access to information held by the School about them, or allow a student to give or withhold consent

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If you would like further information about the way the School manages the personal information it holds, or wish to make a complaint that you believe that the School has breached the Australian Privacy Principles, please contact the Principal. The School will investigate any complaint and will notify you of a decision in relation to your complaint as soon as is practicable after it has been made.

References

Australian Privacy Principles Privacy Act 1988 (Cth) Child Protection Policy Disabilities Policy


Standard Collection Notice (For Parents and Guardians) 1. Ipswich Girls’ Grammar School including Ipswich Junior Grammar School collects personal information, including sensitive information about students and parents or guardians before and during the course of a student’s enrolment at the School. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the School to provide schooling to the student enrolled at the School, exercise its duty of care, engage in marketing/ fundraising and perform necessary associated administrative activities, which will enable students to take part in all the activities of the School.

7. The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Australia. Further information about the School’s use of online or ‘cloud’ service providers is contained in the School’s Privacy Policy.

2. Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the School to discharge its duty of care.

8. The School’s Privacy Policy, accessible on the School’s website, sets out how parents or students may seek access to and correction of their personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School’s duty of care to a student, or where students have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate.

3. Laws governing or relating to the operation of a School require certain information to be collected and disclosed. These include relevant Education Acts, and Public Health and Child Protection laws. 4. Health information about students is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act. We may ask you to provide medical reports about students from time to time. 5. The School may disclose personal and sensitive information for educational, legal, administrative, marketing and support purposes. This may include to: -- other schools and teachers at those schools; -- government departments (including for policy and funding purposes); -- medical practitioners; -

people providing education, support and health services to the School including specialist visiting teachers, sports coaches, volunteers and counsellors;

-- providers of learning and assessment tools; -- assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN); -- people providing administrative and financial service to the Schools; -- anyone you authorise the School to disclose information to; and -- anyone to whom the School is required or authorised by law, including child protection laws, to disclose the information. 6. Personal information collected from students is regularly disclosed to their parents or guardians.

9. The School’s Privacy Policy also sets out how parents and students can make a complaint about a breach of the APPs and how the complaint will be handled. 10. The School from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the School’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent. 11. On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters and magazines and on our internet and on our website. This may include photographs and videos of student activities such as sporting events, school camps and school excursions. The School will obtain permission annually from the student’s parent or guardian if we would like to include such photographs or videos (or other identifying material) in our promotional material or otherwise make this material available to the public such as on the internet. 12. If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose this information to third parties.

25


Campus Map JUNIOR GRAMMAR ENTRANCE TORCH STREET

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AREA

ARTHUR WRIGHT MEMORIAL OVAL

PRE-PREP ENTRANCE

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AREA 2

KINDY ENTRANCE

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C EE

OR

BUS STOP

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N KI

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AF ST

O VISITORS

SWIMMING POOL

OSHC BOARDING

AREA 3 IJGS DROP OFF ZONE

STAFF

P

KCC

H

LIFT

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F D

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A

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G M

AMPITHEATRE

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I TED ZO

TENNIS COURTS VOLLEYBALL COURTS GRAMMAR GREEN

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10

AREA 1

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RESTRIC

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STAFF

ANZAC GREEN

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LIMITED ACCESS SERVICE VEHICLES ONLY

STAFF

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BASEMENT

VISITORS

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STAFF

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GIRLS’ GRAMMAR MAIN ENTRANCE

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CHERMSIDE ROAD

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EEC PRE-PREP CAR PARK

IGGS DROP OFF ZONE

ASSEMBLY AREA

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STUDENT

P I DR

IGGS DROP OFF ZONE

SPORTS FIELDS

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SPORTS FIELDS (SEE DETAIL)

TORCH STREET

NETBALL COURT

ENTRANCE

CHERMSIDE ROAD

JACARANDA STREET

FF STA

P

COTTAGE SHOP

Y

NEW UNIFORM SHOP OP SH ARK RM R P IFO ME UN STO CU

EXIT ONLY QUEEN VICTORIA

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Parking Disabled Parking

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TOR VIC

Ambulance Parking

DE AR A IA P

Toilets Fire Booster Pump Emergency Assembly Areas Health Centre Pedestrian Crossing

A B C D E F G H I J

26

Administration/Main Reception Brockwell Gill Foundation Centre Cribb House Boarding Dining Room, Tuckshop Staff Rooms Centre for Young Women’s Health and Wellbeing Middle School - Computer, Language & Maths Labs Mervyn S. Patterson Assembly Hall Graphics Studio Mavis Parkinson Junior School Centre Angela Geertsma Junior Library Bright Sparks Workshop Junior School Breezeway Junior Grammar Reception

K L M N O P

R S T

Thalia Kennedy Art Studios Outside School Hours Care (OSHC) Classrooms (Middle School Precinct) Health Centre (basement level) Swimming Pool Peter Phillips Senior School Complex Katherine C. Carter Theatre (KCC) Phoenix Room (Level 3) Senior School Breezeway Eleanor Greenham Resource Centre IGGS Library Marian Walker Sports Complex (Gymnasium) John Hancock Centre (Lower Level) Performing Arts Centre

U V W Y

Early Education Centre Old Girls Courtyard Walker Building Hospitality, Home Economics & Business Education New Uniform Shop, Cottage Shop

Phone 07 3454 4447 www.girlsgrammar.com.au Please sign in at reception when arriving and adhere to the signed speed limit 10 at all times.


Admissions Process Step 1: Submit your Enrolment Application form

Apply online at www.girlsgrammar.com.au/enrol or alternatively, complete the hard-copy application form located at the back of this booklet and return to the Enrolments office. A non-refundable $110 application fee will be payable to allow for processing of your application. You will need to provide the necessary supporting documents as outlined in the application form, including birth certificate, NAPLAN results, Report Cards, proof of English Language proficiency and any court or specialist orders.

Step 2: Invited for Interview

Your daughter’s application will be reviewed by the Registrar and if the School is able to accommodate her, your family will be invited for an enrolment interview with a member of the School’s Executive. Interviews are generally conducted six to 18 months prior to her commencing. Immediate mid-term entry may be possible if vacancies in that Year Level exist.

Step 3: Offer of a Place

Your daughter will be offered a place if her application and interview are successful. If your daughter is offered a place you will be asked to confirm her acceptance in writing and to pay a non-refundable confirmation fee of $500.

Step 4: Orientation and Medical Forms

It is a condition of enrolment that all orientation and medical forms are completed and received by the Enrolments Registrar prior to commencement. We also encourage your daughter to attend any relevant orientation sessions/days she may be invited to, if possible.

27


Additional Information: Changes to Enrolment Details

Identified Educational Needs

Please do so by contacting our Enrolments team at enrolment@girlsgrammar.com.au or by phoning +61 (07) 3454 4401.

Prior to enrolment it is important you inform the School if your daughter has any specific additional needs such as medical, physical, learning (including giftedness) or social/emotional, which require specialised and professional attention (above and beyond the level of individual attention already offered to students of Ipswich Girls’ Grammar School).

It is the parent’s responsibility to advise the School of any changes to their contact details or family circumstances as provided on the enrolment application form in a timely manner.

House Allocation

Prior to commencing at Ipswich Girls’ Grammar School, students will be placed in one of five House groups: Armitage, Carter, Connell, Hunt or White. Please note any family connection your child has to either Ipswich Girls’ or Junior Grammar School on your enrolment application form so that we may maintain family connections throughout House groups where possible.

English as an Additional Language or Dialect (EAL/D)

Applicants whose first language is other than Standard Australian English (SAE) will be required to undertake an English proficiency test. The purpose of such assessment is to further explore whether the applicant’s English language skills are appropriate for their nominated year level of entry and whether the level of support required fits within the level of staffing and resources the School is able to provide.

Applicants with identified educational needs are accepted into the School on a case-by-case basis. The needs of the child are considered alongside current levels of staffing, expertise and resources within the School.

Parents must fully inform the School of any special needs of the student and the School reserves the right to determine its ability to meet those needs, including requesting further information relevant to those needs. Where relevant information relating to the student’s special needs is not disclosed, the School reserves the right to terminate the student’s enrolment.

Students should note that if their language proficiency is below that outlined, they may be required to undertake an intensive English language course before beginning mainstream studies. The following table shows the language requirements by year level according to the EALD Measurement Tools accepted by Ipswich Girls’ Grammar School:

Year Level

IELTS Score

NLLIA Bandscale*

AEAS Score

Year 7/8

4

4

Each score reviewed independently

Year 9/10

5

5

Each score reviewed independently

Year 11

5

5

Each score reviewed independently *NLLIA Secondary Years ESL Bandscale

Grammar Girl for a Day Our special preview day invites your daughter to be our VIP guest for a school day to experience our vibrant and inclusive School community. To book, please call our Enrolments Registrar on +61 (07) 3454 4401 or email enrolment@girlsgrammar.com.au for further details.

28


ENTRY YEAR GUIDE Birth Year

7

8

9

10

11

12

1/7/2018 - 30/6/2019

2031

2032

2033

2034

2035

2036

1/7/2017 - 30/6/2018

2030

2031

2032

2033

2034

2035

1/7/2016 - 30/6/2017

2029

2030

2031

2032

2033

2034

1/7/2015 - 30/6/2016

2028

2029

2030

2031

2032

2033

1/7/2014 - 30/6/2015

2027

2028

2029

2030

2031

2032

1/7/2013 - 30/6/2014

2026

2027

2028

2029

2030

2031

1/7/2012 - 30/6/2013

2025

2026

2027

2028

2029

2030

1/7/2011 - 30/6/2012

2024

2025

2026

2027

2028

2029

1/7/2010 - 30/6/2011

2023

2024

2025

2026

2027

2028

1/7/2009 - 30/6/2010

2022

2023

2024

2025

2026

2027

1/7/2008 - 30/6/2009

2021

2022

2023

2024

2025

2026

1/7/2007 - 30/6/2008

2020

2021

2022

2023

2024

2025

1/7/2006 - 30/6/2007

2019

2020

2021

2022

2023

2024

2019

2020

2021

2022

2023

2019

2020

2021

2022

2019

2020

2021

2019

2020

1/7/2005 - 30/6/2006 1/7/2004 - 30/6/2005 1/7/2003 - 30/6/2004 1/7/2002 - 30/6/2003 1/7/2001 - 30/6/2002

2019

29


30


INTERNATIONAL STUDENT ENROLMENT APPLICATION FORM Board of Trustees of the Ipswich Girls’ Grammar School trading as Ipswich Girls’ Grammar School including Ipswich Junior Grammar School CRICOS No. 00533D

Applications must be accompanied by the Enrolment Application Fee AU$110 and a copy of birth certificate and relevant school and/or specialist reports. All sections must be completed. Format for all dates is DD/MM/YYYY. Please check or tick the relevant responses identified with a box

. Please attach documents for responses identified with a paper clip 

Privacy Information is collected on this form and during your enrolment in order to meet our obligations under the ESOS Act and the National Code of Practice for Providers of Education and Training to Overseas Students 2007; to ensure student compliance with the conditions of their visas and their obligations under Australian immigration laws generally. The authority to collect this information is contained in the Education Services for Overseas Students Act 2000, the Education Services for Overseas Students Regulations 2001 and the National Code of Practice for Providers of Education and Training to Overseas Students 2007. Information collected about you on this form and during your enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Protection Service. In other instances information collected on this form or during your enrolment can be disclosed without your consent where authorised or required by law. For more information on privacy, please refer to Ipswich Girls’ Grammar School Privacy Policy in the Pre-Enrolment Information and Policies for Overseas Students, https://iggs.qld.edu.au/enrol/international-enrolments/ or National Code of Practice for Providers of Education and Training to Overseas Students 2018, https://www.legislation.gov.au/Details/F2017L01182

Enrolment Details Please select the course of study in which the student intends to enrol:

Section of School Entry Year Level Proposed Year of Entry Boarding Status Current Year Level

Primary (Yrs 1-6) Prep

1

2

3

Middle School Secondary (Yrs 7-9) 4

5

6

7

8

Senior School Secondary (Yrs 10-12)

9

10

11

12

(ie 2019)____________________________ Term of Entry Term 1 Term 2 Term 3 Term 4 Full Boarding Weekly Boarding (Monday night to Thursday night) Day Student (For students under 18 years – Guardian Visa applies. For enrolment p-6 student must reside with parent in Australia) Current School

Has the student ever been expelled, suspended or asked not to return to any school?

Yes

No If yes, provide details separately in writing

Student Details Family Name

Given Name/s

Preferred Name

Date of birth

Country of Birth Student’s Australian Mobile No

Nationality Student’s email address

/

/

Female

Male

Migration or Education Agent’s Details Agency Name

Agency Stamp or Address

Contact Person’s Name Telephone Email Address

Is there a current Agent’s agreement with IGGS?

Yes

Migration Agents Registration Authority (MARA)/Overseas Education Agent Identification number (7 digits)

Connection/s with the School IGGS/IJGS – Current and past (i.e. sister/s, aunt, mother, grandmother, brother/s) Full Name:

Relationship to student:

When:

House:

Full Name:

Relationship to student:

When:

House:

OFFICE USE ONLY Application Rcvd ____/____/_______

Entered Date ____/____/____by____

App Fee Paid Date ____/____/______

Parent Code ___________________

Student Code __________________

Scanned Date ____/____/______

Receipt No _______________

No


How did you hear about the School IGGS/IJGS? Education Agent

Relative is IGGS Old Girl / Boy

Relative is IGS Old Boy

IGGS website

Internet search

Friend / neighbour

Newspaper advertising

Promotional booth/stand

Word of mouth recommendation

Family tradition

Independent/Private Schools Guide

Open Day

Other _____________________________________________________________________________________________________________

Why did you choose the School IGGS/IJGS? Academic standards Community Involvement Facilities/Resources/Services Pastoral Care Information on website Boarding facilities

All-girls education Atmosphere Co-curricular opportunities Curriculum Diversity of cultures Heritage and traditions Co-educational Prep – Year 4 Location Non-denominational Sport programs Tour of the School Transport services Vision, Mission, Values Visual & Performing Arts programs Reputation Other ______________________________________________________________________________

Student Needs Profile Consideration will be given to the ability of the School to meet the needs of the child. Parents must fully inform the School of any special needs of the child and the School reserves the right to determine its ability to meet those needs. Where relevant information relating to the child’s learning needs is not disclosed, the School will have the right to terminate this enrolment. Has your child ever had any of the following disabilities / difficulties?

Yes

No

If yes, please tick appropriate boxes below.

Intellectual

Austism / Aspergers

Hearing

Physical

Social / Emotional

ADD / ADHD

Dyslexia

Vision

Learning difficulty

Non-verbal learning disorders

English as a Second Language (ESL)

Specific Medical Condition ___________________________________________________________________________________________ Do you have report/s from the above specialist(s)? 

Yes

No

Have all reports (academic / specialist) been provided to the School?

Yes

No

Does your child have any social difficulties with other children?

Yes

No

If yes, please provide brief details __________________________________________________________________________________________ _____________________________________________________________________________________________________________________ Has behaviour management ever been an issue with your child in a school setting?

Yes

No

If yes, please provide brief details __________________________________________________________________________________________ _____________________________________________________________________________________________________________________ If your child’s special needs impact on her / him as a learner and on classroom practices, e.g. preferential seating, use of FM/AM transmitter, etc., attach details and copies of any relevant reports.  Please advise of any cultural conditions that apply to your child_______________________________________________________________ The School reserves the right to determine its ability to meet the needs of students with special needs. Please detail your child’s sporting, cultural and/or social interests, including any Clubs or Associations she may belong to: _____________________________________________________________________________________________________________________ MCEECDYA Data The following information is collected on behalf of the Ministerial Council for Education, Early Childhood Development and Youth Affairs (MCEECDYA) and is covered by the School’s Privacy Policy. Is your child of Aboriginal or Torres Strait Islander descent?

Was your child born in Australia? Does your child speak only English at home? Does the child’s mother / legal guardian speak only English at home? Does the child’s father / legal guardian speak only English at home?

If yes,

Yes Aboriginal Yes Yes Yes Yes

No Torres Strait Islander Both No If no, what country? ______________________ No If no, what language? _____________________ No If no, what language? _____________________ No If no, what language? _____________________ Mother/Guardian Father/Guardian

What is the highest year of primary or secondary school the parents/guardians have completed? (For persons who have not attended school, mark, year 9 or equivalent or below).

Year 12 or equivalent Year 11 or equivalent Year 10 or equivalent Year 9 or equivalent or below

What is the level of the highest qualification the parents/guardians have completed?

Bachelor degree or above Advanced Diploma/Diploma Certificate I to IV (including trade certificate) No non-school qualification

Board of Trustees of the Ipswich Girls’ Grammar School trading as Ipswich Girls’ Grammar School including Ipswich Junior Grammar School CRICOS No. 00533D

Page 2 of 6

International Enrolment Application Revised Feb 2019


What is the occupation group of parents/guardians? See page 6 for occupation groups. (If the person is not currently in paid work for the last 12 months, enter ‘8’ in the appropriate group box)

Group 1 Group 2 Group 3 Group 4

Student Visa and Passport Details Passport number Does the student have an Australian Visa Who will be responsible for the student’s welfare (CAAW) while under 18 and studying on a Student Visa Australian Residential Address IGGS Boarding House (Cribb House) Other - Please detail address:

Does the student have current Overseas Student Health Cover (OSHC) Policy number Does the student require IGGS to arrange OSHC Expected date of arrival in Australia

Issue date If yes, Visa number

/

/

IGGS Principal If Other address, – Name of person student will live with

Yes /

If yes, Name of the OSHC Provider Expiry Date

No

/

/

Expiry date

/

/

Parents

Relationship to student Yes

Expiry date

/

Relative

i.e. mother, father, grandparent, aunt, uncle

/

OSHC is arranged with Medibank Private and is approximately $500 per year. Visa length cover will be included in the offer letter invoice.

No /

Students under the age of 18 are required to maintain adequate welfare and accommodation requirements as a condition of their student visa. Where a student under the age of 18 is not in the care of a parent or suitable relative, as defined by the Department of Immigration, their accommodation arrangements must be approved by the School and the Principal is the student’s nominated Guardian. If a student’s Australian Guardian is not to be the Principal of Ipswich Girls’ Grammar School, please complete Australian residential address details and all related questions in ‘Student Visa and Passport Details’ section of this form. This applies to Day Students and Boarding Students.

Student English Language Details Have you studied English at school? Have you undertaken an AEAS, IELTS or other approved English language test Are you applying to study English language in Australia?

Yes

No

Yes

No

Yes

No

If yes, how many months or years Years Months Please attach proof have you studied English? If yes: Name of test Score or Result Date of Test / / Please attach proof If yes: UIL (Union Institute of Language) or Name of Institution:

  

Applications are assessed on the basis of academic records and English language proficiency. Students applying for Years 7 to 11, who do not meet English language requirements for direct entry to IGGS will be required to undertake an Intensive English course at UIL or other provider.

Parent Information Mother / Legal Guardian

Father / Legal Guardian

Title (Mrs, Miss, Ms, Dr) ______ Surname _______________________

Title (Mr, Dr) ______ Surname ________________________________

Given Name(s) _____________________________________________

Given Name(s) ____________________________________________

Residential Address _________________________________________

Residential Address ________________________________________

__________________________________________ Postcode _______

_________________________________________ Postcode _______

Postal Address _____________________________________________

Postal Address ____________________________________________

__________________________________________ Postcode _______

_________________________________________ Postcode _______

Home Ph ________________________________________________

Home Ph ________________________________________________

Work Ph

________________________________________________

Work Ph

________________________________________________

Mobile

________________________________________________

Mobile

________________________________________________

Facsimile ________________________________________________

Facsimile ________________________________________________

Email

Email

________________________________________________

Occupation ________________________________________________

________________________________________________

Occupation ________________________________________________

Board of Trustees of the Ipswich Girls’ Grammar School trading as Ipswich Girls’ Grammar School including Ipswich Junior Grammar School CRICOS No. 00533D

Page 3 of 6

International Enrolment Application Revised Feb 2019


Please complete this section if natural parents are not living together: Student lives with

Both parents

Shared arrangement

Father only

_____% with Mother/Legal Guardian

Mother only

Guardian

Father/Mother is deceased

_____% with Father/Legal Guardian

Please attach copies of Family Court Orders or Protection Orders relating to the student. If parents are separated and there is no court orders, Please attach written consent from biological parent in support of this application or a Statutory Declaration if written consent is not available.  Who should the School communicate with regarding day to day matters? Mother

Father

Legal Guardians

Supporting Documentation Please attach copies of the following documents:  Student’s Passport and/or Birth Certificate

Student’s OSHC Membership (if available)

School reports for last two (2) years

Specialist reports / Details of expulsions or suspensions (if applicable)

Student’s visa (if current)

Medical/ Specialists reports (if applicable)

Proof of English Proficiency Level or ELICOS Enrolment in Australia

Court Orders / Parent consent / Statutory Declaration (if applicable)

Enrolment Application Fee I/We enclose our payment of the $110 (including GST) Enrolment Application Fee. I/We understand this fee is to cover administrative costs and is not refundable irrespective of the outcome of this application. Bank Transfer IGGS Bank Account Details: Ipswich Girls’ Grammar School Trust Fund Westpac Banking Corporation, Ipswich Branch BSB Number: (Branch Number): 034 189 Account Number: 00 0113 Swift Code: WPACAU2S Bank Reference: Student family name

Cash (payable in person) Credit Card

Visa

Mastercard

Card number __ __ __ __

__ __ __ __

__ __ __ __

__ __ __ __ Expiry ____/____

NB: A merchant surcharge is applicable to all payments made by Credit Card

Name of cardholder _______________________________________ Signature of cardholder ____________________________ Date ___/___/____

Declaration I/We hereby apply to have the above named student enrolled at Ipswich Girls’ Grammar School including Ipswich Junior Grammar School. I/We: • • • •

understand we will be required to agree to the School’s Conditions of Entry of Enrolment, if our child is subsequently offered a place at the school and we accept have declared all relevant information in relation to our child and understand that failure to disclose any condition relevant to the School’s ability to educate her may result in cancellation of the enrolment have read the Fee Schedule, Fee Payment Policy, Refund policy, available in the Pre-Enrolment Information for Overseas Students Handbook at: https://iggs.qld.edu.au/enrol/international-enrolments/ and we understand and agree to accept them in full in relation to the enrolment of our child have read the Code of Conduct for Students, also available in the Pre-Enrolment Information for Overseas Students Handbook at: https://iggs.qld.edu.au/enrol/international-enrolments/ and accept them in full in relation to the enrolment of our child and agree to co-operate with the school authorities in all matters of school discipline understand that receipt of this Application by the School does not constitute admission or guarantee a place for our child.

The signature of both parents or legal guardians is required. Signature of Mother/Legal Guardian _____________________________ Date ___/___/_____ Signature of Father/Legal Guardian _____________________________ Date ___/___/_____

Information for Students and Parents - Please read carefully before submitting this application

Ipswich Girls’ Grammar School including Ipswich Junior Grammar School is CRICOS registered to offer the following courses to students to study in Australia on a student visa: 059965D 082950G 082951G

Primary Yrs P-6 Junior Secondary Yrs 7-10 Senior Secondary Yrs 11-12

Primary School Studies Junior Secondary Studies Senior Secondary Certificate of Education

Board of Trustees of the Ipswich Girls’ Grammar School trading as Ipswich Girls’ Grammar School including Ipswich Junior Grammar School CRICOS No. 00533D

Page 4 of 6

International Enrolment Application Revised Feb 2019


Application Process 1.

Ipswich Girls’ Grammar School including Ipswich Junior Grammar School will consider enrolment applications from students wishing to apply for a Student Visa, subject to compliance with minimum requirements and conditions set by the School, and with legislative requirements of the State of Queensland and the Commonwealth of Australia, including any requirements to undertake extra tuition to learn English to meet the English language proficiency standard needed to enter mainstream classes.

2.

Applications for enrolment must be made on International Student Enrolment Application Form. This must be correctly completed, and must be accompanied by the following documents to support the application: a. Copies of Student Report Cards from the previous 2 years of study, including a copy of the latest Student Report b. A completed Reference Form from the student’s current or most recent school Principal is also required if student Report Cards do not record student behaviour or commitment to studies c. A completed Subject Choices Form if appropriate d. Appropriate proof of identity and age e. Written evidence of proficiency in English as a second language f. Photocopy or scanned copy of passport page with name, photo identification, passport number and expiry date g. Payment of the Enrolment Application Fee

3.

Where the above documents are not in English, certified translations in English are required, with necessary costs to be met by the applicant.

4.

An application for enrolment can only be processed when all of the above are in the hands of the Admissions Officer.

5.

Applications from overseas students are processed according to established policy and procedures, and are dealt with on their merits.

Assessment procedures include an evaluation of reports from previous schools and of English language proficiency. In cases where report cards are not available or are inconclusive for any reason, the school may require relevant testing of the applicant to assess the application. Entry Requirements Policy is available in the Pre-Enrolment Information for Overseas Students Handbook at: https://iggs.qld.edu.au/enrol/international-enrolments/  

Policy to consider before making application

The following policies and information are available on the School website, International Students, https://iggs.qld.edu.au/enrol/internationalenrolments/ and/or in the Pre-Enrolment Information for Overseas Students Handbook, https://iggs.qld.edu.au/enrol/international-enrolments/. A copy of the Pre-Enrolment Information for Overseas Students Handbook will be also be made available by email or post with enrolment application or letter of offer. School Website, International Students: Enrolment process • Subject Selection Handbooks • Boarder Parent Handbook • Fee Schedule • Term Dates • Pre-Entry Health forms • Educational Agents • ESOS Information

Pre-Enrolment Information for Overseas Students Handbook: • Entry Requirements • Student Services • Course Progression • Privacy of Personal Information • Fees & Costs • Refund • School Transfer Policy • Welfare and Accommodation

Board of Trustees of the Ipswich Girls’ Grammar School trading as Ipswich Girls’ Grammar School including Ipswich Junior Grammar School CRICOS No. 00533D

Pre-Enrolment Information for Overseas Students Handbook: • Student Grievances • School Complaints and Appeals • School Deferment & Cancellation • Student Code of Conduct • Bullying and Harassment • School Uniforms • Tertiary (University) Entrance.

Page 5 of 6

International Enrolment Application Revised Feb 2019


MCEECDYA Data – Occupational Groups Group 1: Senior management in large business organisation, government administration and defence, and qualified professionals •

Senior executive/manager/department head in industry, commerce, media or other large organisation.

Public service manager (Section head or above), regional director, health/education/police/fire services administrator

Other administrator [school principal, faculty head/dean, library/museum/gallery director, research facility director]

Defence Forces Commissioned Officer

Professionals generally have degree or higher qualifications and experience in applying this knowledge to design, develop or operate complex systems; identify, treat and advise on problems; and teach others o o o

Health, Education, Law, Social Welfare, Engineering, Science, Computing professional Business [management consultant, business analyst, accountant, auditor, policy analyst, actuary, valuer] Air/sea transport [aircraft/ship’s captain/officer/pilot, flight officer, flying instructor, air traffic controller]

Group 2: Other business managers, arts/media/sportspersons and associate professionals •

Owner/manager of farm, construction, import/export, wholesale, manufacturing, transport, real estate business

Specialist manager [finance/engineering/production/personnel/industrial relations/sales/marketing]

Financial services manager [bank branch manager, finance/investment/insurance broker, credit/loans officer]

Retail sales/services manager [shop, petrol station, restaurant, club, hotel/motel, cinema, theatre, agency]

Arts/media/sports [musician, actor, dancer, painter, potter, sculptor, journalist, author, media presenter, photographer, designer, illustrator, proof reader, sportsman/woman, coach, trainer, sports official]

Associate professionals generally have diploma/technical qualifications and support managers and professionals:

Group 3: Tradesmen/women, clerks and skilled office, sales and service staff • •

Tradesmen/women generally have completed a 4 year Trade Certificate, usually by apprenticeship. All tradesmen/women are included in this group. Clerks [bookkeeper, bank/PO clerk, statistical/actuarial clerk, accounting/claims/audit clerk, payroll clerk, recording/registry/filing clerk, betting clerk, stores/inventory clerk, purchasing/order clerk, freight/transport/shipping clerk, bond clerk, customs agent, customer services clerk, admissions clerk]

Skilled office, sales and service staff:

Office [secretary, personal assistant, desktop publishing operator, switchboard operator] o o

Sales [company sales representative, auctioneer, insurance agent/assessor/loss adjuster, market researcher] Service [aged/disabled/refuge/child care worker, nanny, meter reader, parking inspector, postal worker, courier, travel agent, tour guide, flight attendant, fitness instructor, casino dealer/supervisor]

Group 4: Machine operators, hospitality staff, assistants, labourers and related workers •

Drivers, mobile plant, production/processing machinery and other machinery operators.

Hospitality staff [hotel service supervisor, receptionist, waiter, bar attendant, kitchenhand, porter, housekeeper]

Office assistants, sales assistants and other assistants: o

Office [typist, word processing/data entry/business machine operator, receptionist, office assistant]

o

Sales [sales assistant, motor vehicle/caravan/parts salesperson, checkout operator, cashier, bus/train conductor, ticket seller, service station attendant, car rental desk staff, street vendor,

o

Assistant/aide [trades’ assistant, school/teacher’s aide, dental assistant, veterinary nurse, nursing assistant, museum/gallery attendant, usher, home helper, salon assistant, animal

telemarketer, shelf stacker] attendant]

Labourers and related workers

Defence Forces ranks below senior NCO not included above

Agriculture, horticulture, forestry, fishing, mining worker [farm overseer, shearer, wool/hide classer, farm hand, horse trainer, nurseryman, greenkeeper, gardener, tree surgeon, forestry/logging worker, miner, seafarer/fishing hand]

Other worker [labourer, factory hand, storeman, guard, cleaner, caretaker, laundry worker, trolley collector, car park attendant, crossing supervisor

Board of Trustees of the Ipswich Girls’ Grammar School trading as Ipswich Girls’ Grammar School including Ipswich Junior Grammar School CRICOS No. 00533D

Page 6 of 6

International Enrolment Application Revised Feb 2019


37


Cnr Queen Victoria Pde and Chermside Rd East Ipswich QLD 4305 T: +61 (07) 3454 4447 E: enrolment@girlsgrammar.com.au W: girlsgrammar.com.au Thank you for your interest in an Ipswich Girls’ Grammar School education for your daughter. We understand choosing the right school for your child is an important decision. Please visit girlsgrammar.com.au or call us on +61 (07) 3454 4447 for more information or to arrange a personal school tour. CRICOS Provider Number 00533D

Profile for Ipswich Girls' and Junior Grammar School

Ipswich Girls' Grammar School International Admissions Information  

Ipswich Girls' Grammar School International Admissions Information.

Ipswich Girls' Grammar School International Admissions Information  

Ipswich Girls' Grammar School International Admissions Information.