Exhibitor & Sponsorship Prospectus Symposium for European Freshwater Sciences July 1–5, 2013, Münster (Germany) www.sefs2013.de
Mövenpick Hotel Münster
Invitation of the Conference Chair SEFS 8, 2013 Dear Ladies and Gentlemen, We cordially invite you to join the 8 Symposium for European Freshwater Sciences, which will be held in Münster, Germany, from July 1-5, 2013. th
The meeting is hosted by the German Limnological Society (GLS) in collaboration with the University of Münster (WWU Münster) and co-organized by four regional LIFE+ projects (running water). The organizers are pleased to have the opportunity to convene the conference. SEFS 8 aims to integrate recent achievements of science from ecological and evolutionary perspectives to promote innovative solutions for the sustainable management of our freshwaters in the face of increasing environmental pressures. The guiding theme is “Freshwater science for nature and society”. Münster is a place with a tradition in limnology. About 100 years ago, August Thienemann, one of the founders of the International Society of Limnology (SIL), spent the first years of his scientific career in Münster, from 1907-1917. Since that time, many interdisciplinary research groups focusing on fundamental and applied water sciences have been established. They are affiliated to different faculties and departments within the WWU and the University of Applied Sciences. Active local and regional communication between water authorities, agencies, and academic institutions engaged in water-related and environmental issues yields a close and fruitful linkage of science with practice. Münster is not only a city of science and learning, yet outstanding in many respects – come and see! We are looking forward to meeting you and your Company to present their services and products at the SEFS 8, 2013 in our great city and anticipate a seminal, inspiring conference. On behalf of the Organizing Committee Prof. Dr. Elisabeth I. Meyer President of the German Limnological Society University of Münster Institute for Evolution and Biodiversity Department of Limnology Conference Chair SEFS 8, 2013
Freshwater Science for Nature and Society The symposium aims at integrating recent insights from ecological and evolutionary perspectives into improved knowledge of the diversity, dynamics, and functioning of freshwater ecosystems. Freshwaters and their biota are increasingly subject to anthropogenic pressures and a complex interaction of abiotic and biotic stressors. Hence, understanding of the causes and effects of environmental stress in reference to the natural state of freshwater systems, and implementation of this knowledge shall foster innovative research and solutions for sustainable management and societal concerns. The meeting will provide a cross-disciplinary platform for discussion of research ranging from the level of genes and cells to ecosystems and landscapes. We welcome contributions from all fields of freshwater science, ranging from theoretical and basic to methodological and applied studies, and particularly encourage integrative approaches.
City of science, city of sculptures, city of the Peace of Westphalia, city of bicycles, Hanseatic city Münster is a living metropolis with many faces.
Venue - Mövenpick Hotel Münster
Kardinal-von-Galen-Ring 65 | 48149 Münster (Germany) The Mövenpick Hotel Münster, nearby Aasee Lake and set in beautiful surroundings, is only a 15-minute walk from the city centre of Münster. Arrival by Car On Autobahn A1, take the exit for Münster Nord and follow the signs towards Münster. In Münster, go right on Orleans-Ring towards the Zoo and Universitätskliniken. Turn left after the 5th set of traffic lights. On Autobahn A1 or A43, take the exit for Münster Sued and follow the signs towards Centrum. After 1 km go left onto Kolde-Ring towards Zoo or Autobahn Bremen. After the bridge you will see a sign for the Mövenpick Hotel on the right hand side. On B51/Warendorfer Strasse, follow the signs towards the Zoo and Universitätskliniken. On B54 go right onto Orleans-Ring towards Zoo and Universitätskliniken. Turn left after the 5th set of traffic lights, as soon as you see the sign for the Mövenpick Hotel. There are 68 parking spaces next to the hotel that are free of charge. There is also an underground garage with 125 spaces (parking fee). Arrival by Plane From Münster/Osnabruck International Airport you can take either bus number S50 or R51 to the main train station. From there you take bus number 14, leaving at gate B1 (direction: towards the Zoo). Leave the bus at the station "Franz Hitze Haus". This hotel is across the street. Arrival by Train At the main train station you can take the bus number 14. The bus leaves at gate B1, (direction: towards the Zoo). Leave the bus at the station "Franz-Hitze-Haus". The hotel is across the street.
Conference Organisation | Information INTERCOM Kongresse GmbH held an accompanying Industry exhibition within the Symposium and offers interested companies different ways of presentation. The revenue from the exhibition and the sponsoring is used only for financing the Symposium. In the attached application form, please find the participation and support options. If you have further questions, please do not hesitate to contact us. We look forward to your interest! Organizers European Federation für Freshwater Sciences Deutsche Gesellschaft für Limnologie e.V. Westfälische Wilhelms-Universität Münster LIFE+ Natura 2000 network Conference Chair Prof. Dr. Elisabeth Meyer University of Münster Institute for Evolution and Biodiversity Department of Limnology Hüfferstr. 1 | 49149 Münster Phone +49 251 832 3881 Fax +49 251 832 4668 E-Mail email@example.com Stand rent/Booth staff Space for 3x2 m = 6 sq.m Price per space = € 1.500,00 The price includes: booth space 1 table, 1 chair time for set up and dismantling General cleaning Logo presence and mentioning on the website and in the final programme Any other possible costs arising from electricity, furniture, Booth staff etc. will be billed separately to the exhibiting company. All additional costs and risks associated with the set-up and operation of the stand are carried by the exhibitor. There is no entitlement to a specific exhibition space. All prices are excl. VAT. Terms of payment After your registration you will receive a confirmation/invoice. A balance of the indicated amount has to be done, without deduction to the mentioned date. After receiving your registration all your bookings are binding. All changes and cancellations must be done in writing and send to Intercom Kongresse GmbH. If the cancellation is received before March 1, 2013 we will refund 50% of the registration less 30 € + VAT service charge. No refund thereafter. Place of Jurisdiction for all mutual obligations is Hamburg.
Exhibition Management/Conference Agency Intercom Kongresse GmbH Eppendorfer Baum 39 a | 20249 Hamburg (Germany) Managing Director: Alexandra Werner Web: www.intercom.de Your personal contact Antje Blömeke – Projectmanager Phone +49 40 480610 61 Email firstname.lastname@example.org Matthias Runow – Projectassistant Phone +49 40 480610 62 Email email@example.com Fax +49 40 480610 66 Storage, Set up and Dismantling Because of the limited storage space we cannot guarantee to fulfil all requirements concerning the storage. Please take this into your consideration for the delivery of your material. Intercom Kongresse GmbH assumes no liability for damage and theft. We inform you about 3 weeks before the conference regarding times for set up and dismantling as well as information for sending of materials. If you need any assistance in shipping, storage and customs regulations please feel free to contact: Schenker Deutschland AG | Mr. Helmut Angerstein Phone: +49 511 8700575 firstname.lastname@example.org Insurance The exhibitor is responsible for all risks and further costs regarding the construction and the support of the company’s stand and has to take out an insurance policy against civil liability and damages. Escape ways must be kept unobstructed all the time. Intercom Kongresse GmbH assumes no liability for damage and theft. Accommodation For the time of the conference we prebooked hotel rooms for you in different categories. Miscellanous Advertising of any kind is only allowed within the stand of the Exhibitor. All promotional activities outside of the designated space require a general consent of the organizer.
SEFS 8 - Industry Exhibition | Registration form July 1 - 5 2013, Mövenpick Hotel Münster, Germany To validate your registration, please return this form until May 15, 2013 to: INTERCOM Kongresse GmbH | Antje Blömeke | Eppendorfer Baum 39 a | 20249 Hamburg
+49 40 480610 66
Name of Primary Contact
Phone / Fax
Invoice Address (if different)
_______________________________________ _______________________________________ _______________________________________
Remark: Order No./PO No./Tax No. if necessary
Exhibition, July 01 - 5, 2013 (except Technical Excursions day: Wednesday, July 3, 2013)
€ 1.500,00/ 6 sq.m
(Included: booth space, 1 table, 1 chair, general cleaning, Logo presence and mentioning on the webpage and in the final programme) The Exhibitor planned a presentation with the following:
RollUp or Banner Displays _______ number
10,00/per connection/per day
Remarks: _____________________________________________________________________________ There is no entitlement to a specific exhibition space. Equipment/Demand
table blank chair high table table linen, white
_______ _______ _______ _______
number number number number
€ € € €
15,00 /per table (1 table included) 6,00/per chair (1 chair included) 10,00/per high table 11,00/per table linen
Booth staff (incl. access to scientific programme) Get-together (Sunday, June 30, 2013) Conference dinner (Thursday, July 04, 2013)
______ Person(s) ______ Person(s) ______ Person(s)
á € 150,00 included á € 60,00
Please provide the title, name and surname of the booth staff 1.
4. Registration Page 1/2
Further Opportunities of Sponsoring/Supporting SEFS8 Any support of the Conference will be very much appreciated.
Advertisement in the final programme (max. A4 size, colored)
Max. Size for your contribution is A4 (colored) with a min. 3mm frame. Please send your advertisement as a printable PDF or a high-resolution ipp/tifData file until May 15, 2013 to email@example.com, ready to press and at the expenses of the contractor. The position of the advertisement is assigned by the conference management.
Conference sponsoring in general (with a lump sum/individual amount)
Sponsoring or support of Conference bags
Conference bag materials (pens, brochures, leaflets etc.)
Conference delegates name badge and/or lanyard
Writing materials (note pads/pens of your company) (Cost delivery on their own)
Sponsoring or support of
1 Beverage or fruit station (non alcoholic drinks)
_________ from € 1.000,00
Others My request or proposal ________________________________________________________________________
Each sponsor will be named in the programme, webpage and directly at the meeting. Please feel free to contact us for detailed information to the various possibilities and further proposals. All prices are + 19% VAT, the revenue of the exhibition and sponsoring will be used exclusively to finance the 8th Symposium for European Freshwater Sciences. Cancellation Once having received your application form, the reservation will be confirmed. The charge for all booked items is payable by bank transfer after receiving the invoice. Notification of cancellation should be send in writing to Intercom Kongresse GmbH. If the cancellation is received before March 1, 2013 we will refund 50% of the registration less € 30 + VAT service charge. No refund thereafter. With my signature I confirm my bookings and agree to the conditions mentioned above.
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Symposium for European Freshwater Sciences July 1-5 2013, Mövenpick Hotel Münster, Germany
RESERVATION Form - Accommodation We offer room blocks at different hotels and in various categories – available and bookable with this reservation form. You have the possibility to reserve your reservation, on your own cost. Please see this as a service for you, there is no booking obligation. Organisation | Conference agency INTERCOM Kongresse GmbH Antje Blömeke | Matthias Runow Eppendorfer Baum 39a | 20249 Hamburg (Germany)
Please return this form back in time to: Fax: Email:
+49 40 480610 66 firstname.lastname@example.org
_____________________________________________________________________________________________ _____________________________________________________________________________________________ Title/Name(s)/Surname(s) _____________________________________________________________________________________________ Company/Affiliation _____________________________________________________________________________________________ Email/Phone Contact person Single room
Room blocks are limited
Mövenpick Hotel Münster - Conference venue
Hotel TRYP Münster Albersloher Weg 28 | 48143 Münster, Germany Engelstraße 39 | 48155 Münster, Germany
Kaiserhof Münster Bahnhofsstraße 14 | 48143 Münster, Germany
TREFF Hotel Münster City Centre Stubengasse 33 | 48143 Münster, Germany
Hotel Conti Am Hauptbahnhof | 48143 Münster, Germany
Hotel ibis Münster City Engelstraße 53 | 48143 Münster, Germany
Stadthotel Münster Aegidiistraße 21 | 48143 Münster, Germany
Hotel Europa Kaiser-Wilhelm-Ring 26 | 48145 Münster, Germany
Hotel Jellentrup Hüfferstraße 52 | 48149 Münster, Germany
Arrival: _____ June/July 2013
Kardinal-von-Galen-Ring 65 | 48149 Münster, Germany
Mercure Hotel Münster City
Departure: _____ July 2013
Nights: _____ Number of rooms: _____
Remarks/booking requests: All costs are per room/night including breakfast and VAT. Rooms will be awarded according to a first come first serve basis. Please understand that a hotel booking is only possible if a guarantee by credit card- or Insured assumption of costs is given. (The credit card is for guarantee purposes only.) Your credit card will not be charged until you checkout or fail to cancel before the deadline. The guest is responsible for payment of all charges (room and all incidental charges) directly to the hotel. You will receive a written confirmation by Intercom Kongresse GmbH. To cancel without cost, you must notify Intercom Kongresse GmbH in writing at least 31 Days before arrival. If you cancel from 30 days until 15 Days, you will be charged for one night at the one night rate; from 14 Days you will be charged for the complete reservation to the credit card on file, through Intercom Kongresse GmbH or the selected hotel. If you do not show up at the hotel (“No Show”), you will be charged for the complete reservation. All Changes and cancellations must be done in writing and send to Intercom Kongresse GmbH.
I guarantee my reservation with the credit card details as follow and agree with the terms of payment and cancellation:
Euro / MasterCard
Credit Card Number valid date Date/Sign
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