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ILMA’s STUDENT HANDBOOK 2017-2020

STUDENT HANDBOOK 2017-2020


ILMA’s STUDENT HANDBOOK 2017-2020

TABLE OF CONTENTS 1. Introduction & Foreword 2. Strategic Overview 

University‟s Vision and Mission

Hierarchy & Departmental Structure

Faculties & Departments o Faculty of Management Sciences  Department of Business Administration o Faculty of Science & Technology  Department of Computer Science  Department of Software Engineering o Faculty of Media & Design  Department of Media Science

3. University and Student Based Policies


ILMA’s STUDENT HANDBOOK 2017-2020

1. Introduction & Foreword The Student Handbook is a guide to the students and is developed to present general information about ILMA University formerly IBT, its policies, rules and practices applicable to its students. This Handbook is maintained by the Quality Assurance & Liaison (QAL) and its significant portions have been adopted by, or reflect actions of, ILMA‟s Board of Governors. ILMA believes that all Higher Education Institutions stand on four pillars namely Infrastructure, Research, Academia and Faculty. ILMA University considers its Students as primary focus and gives full attention towards the students‟ development and enhancement. The handbook is designed to cover all possible queries of the students and ensure that the University‟s policies are followed with particular interest in examinations, conduct and welfare, including all needs and pressures of student‟s life.


ILMA’s STUDENT HANDBOOK 2017-2020

2. Strategic Overview UNIVERSITY’S VISION AND MISSION Vision Our vision is based on a global perspective. We aspire for a society with scientific brilliance and technological mastery matching international criteria on quality parameters. The managerial excellence would make an unprecedented leap and unmatched stride further accentuating its already accelerated momentum. This would make the nation dynamically distinct, professionally progressive and competitively superior while focused on ultimate national gain. Our vision is to see this nation emerge as a competitive citizen of the multinational society. Mission To promote technical and employability skills and ethical values among the graduates needed for their success through offering them relevant and challenging educational programs, fostering an orderly, caring, supportive and creative environment and brokering new and empowering connections with the industry. HIERARCHY & DEPARTMENTAL STRUCTURE Following shall be the officers of the University: 1. The Chairman of the Board 2. The Chancellor 3. Pro-Chancellor 4. The Vice Chancellor 5. The Pro-Vice Chancellor 6. The Deans 7. The Directors (including Director Quality Assurance & Liaison) 8. The Head of the Teaching Departments 9. The Registrar 10. The Director Finance 11. Director of Planning & Development 12. The Controller of Examinations 13. The Director Audit 14. The Director ORIC 15. The Librarian 16. Others The Governor of Sindh is the Patron of the University. The University is headed by the Chancellor followed by Vice Chancellor, Pro-Chancellor, Pro-Vice Chancellor and Deans of all the Faculties. Others in direct reporting of the Vice Chancellor are Registrar, Director Quality Assurance Liaison, Director Audit, Director Finance, Controller Examinations and Director ORIC.


ILMA’s STUDENT HANDBOOK 2017-2020

FACULTIES & DEPARTMENTS

Faculty of Management Sciences Vision To provide students with distinctive, modern, practical and academic eligibility that coheres with the rapid local and international developments in todayâ€&#x;s world of business and commerce. Mission Statement To provide an access for talented and determined students including those with meager financial means with the opportunity in the corporate sector by ensuring that the students are equipped with the business management & commerce related professional skills required to meet the contemporary market requirements. Department of Business Administration Vision To provide students with distinctive, modern, practical and academic eligibility that coheres with the rapid local and international developments in todayâ€&#x;s world of business and commerce. Mission Statement To provide an access for talented and determined students including those with meager financial means with the opportunity in the corporate sector by ensuring that the students are equipped with the business management & commerce related professional skills required to meet the contemporary market requirements.


ILMA’s STUDENT HANDBOOK 2017-2020

Goal and Objectives Department of Business Administration realizes its mission statement by clearly defining its goals and objectives which are in accordance with its mission statement and also to the vision of the university which are as follows:  To prepare middle and top level managers capable of handling business in dynamic global environment.  To produce socially responsible and creative entrepreneurs capable of promoting business and industry for the socio-economic development of Pakistan.  To conduct research and management development program for enhancing the business knowledge.  To innovate and promote management program according to the emerging market needs.  To develop managers for public sector with competency in public policy and governance for national growth.  To provide education in all social classes regardless of their financial condition and promoting meritocracy. Programs Offering Each academic program under this department has its own specific objectives. The programs offered by the faculty are as follows: Bachelors Level Bachelors of Business Administration (BBA) Masters Level Executive Master’s of Business Administration (EMBA) Master’s of Business Administration (MBA) Masters in Management Sciences (MS-MS) Ph.D Ph.D in Management Sciences (PhD-MS)


ILMA’s STUDENT HANDBOOK 2017-2020

Faculty of Science and Technology Faculty of Science & Technology at ILMA University is the true center of excellence in cutting edge technologies and provides the most pleasant environment for research in a range of engineering and computing fields.

Vision The Faculty of Science & Technology is fully dedicated to sustain a Quality Management System based on defined standards of University. High level of Customer Satisfaction is maintained all over the year, which is deliberated through regular feedback. Mission Statement The Faculty of Science & Technology is committed to provide within the standards set by HEC and ILMA: a.

b.

c.

By providing graduate and undergraduate level mechanical engineering education that organizes students for existing industry, academics, research and development works, public and military services. By providing chance for faculty and students to involve themselves and put in to developments in the field of engineering in general and mechanical engineering in particular. By conducting specialized courses for development of professional engineers.

Department of Computer Science Vision To provide a mentored educational experience to every student by establishing a department with excellence in teaching and academic research at local and regional levels in the area of computer science and develop the qualified technologist for the market. Mission Statement To qualify specialized and excellent workforce in the field of computer science, to contribute to community service through a variety of programs, to carry out research addressing real life problems, and to offer consultancy and training services in first-class pedagogical environment and acquiring raw talent from under privileged sections of society and refining them into national assets. Goal and Objectives Department of Computer Science realizes its mission statement by clearly defining its goals and objectives which are in accordance with the vision of university which are as follows:  Development of research culture at the department and creation of conducive environment suitable for research based studies.  To produce socially responsible and creative entrepreneurs capable of promoting industry for the socio-economic and technological advancement in Pakistan.  To provide education in all social classes regardless of their financial condition and promoting meritocracy.


ILMA’s STUDENT HANDBOOK 2017-2020

Programs Offering Each academic program under this department has its own specific objectives. The programs offered by the faculty are as follows: Bachelors Level Bachelors of Computer Sciences(BS-CS) Masters Level MS in Computer Sciences (MS-CS) Department of Software Engineering Vision To provide a mentored educational experience to every student by establishing a department with excellence in teaching and academic research at local and regional levels in the area of software engineering, information technology, Mechatronics and engineering fields and develop the qualified engineers for the market. Mission Statement To qualify specialized and excellent workforce in the field of Software Engineering, to contribute to community service through a variety of programs, to carry out research addressing real life problems, and to offer consultancy and training services in first-class pedagogical environment and acquiring raw talent from under privileged sections of society and refining them into national assets. Goal and Objectives Department of Computer Science realizes its mission statement by clearly defining its goals and objectives which are in accordance with the vision of university which are as follows:  Development of research culture at the department and creation of conducive environment suitable for research based studies.  To produce socially responsible and creative entrepreneurs capable of promoting industry for the socio-economic and technological advancement in Pakistan.  To provide education in all social classes regardless of their financial condition and promoting meritocracy. Programs Offering Each academic program under this department has its own specific objectives. The programs offered by the faculty are as follows: Bachelors Level Bachelors of Software Engineering (BS-SE) Masters Level MS in Software Engineering (MS-SE)


ILMA’s STUDENT HANDBOOK 2017-2020

Faculty of Media & Design Faculty of Media & Design at ILMA University is the true center of excellence in providing social sciences education in various subjects. Vision Faculty of Media and Design‟ future will be shaped by the core values that have defined our past: curricular innovation, collaborative methods, pioneering uses of technology, and experimentation. As part of Newly established department, ILMA shares an institutional vision that aligns with shifts in the global economy, society, and environment, which animate our mission and our values  

Creativity, innovation, and a desire to challenge the status quo, both in what and how we teach and in the intellectual ambitions of the faculty itself. Social engagement, orienting students‟ academic experience to help them become critically engaged citizens dedicated to solving problems and contributing to the public good.

Mission Statement Faculty of Media and Design students are designers, artists, media-persons and scholars who learn to apply the transformative capacity of design responsibly, creatively, and purposefully. Our diverse community of students and faculty explores multiple sites and scales of engagement, from on-campus research initiatives to partnerships that bring about change Socio-Economic status of Pakistan and in the world.


ILMA’s STUDENT HANDBOOK 2017-2020

Department of Media Science Vision The Department of Media Science envisions a global society where citizens are engaged in their communities; where media professionals are ethical and committed to diversity and inclusivity, and embrace technology to serve the public good; and where people from all backgrounds think critically about the media. Mission Statement To prepare students for the society we envision for tomorrow, while modeling today the values of community engagement, ethical professionalism, diversity in a global world, critical reflection, and technology in service of the public good. Goal and Objectives Department of Media Science realizes its mission statement by clearly defining its goals and objectives which are in accordance with its mission statement and also to the vision of the university which are as follows:            

Develop students' understanding of basic knowledge in areas of practical journalism. Prepare students to understand general and practical reporting and subbing. Develop students' ability to demonstrate effective written and oral communication. Promote creative and critical thinking among students. Develop students' skills to use quantitative tools of data presentation and analysis. Prepare students to Use information technology to solve business problems. Enhance communication and interpersonal skill of students. Develop problem solving and decision making skills among students by engaging them in different activities and applied business projects. Develop students' ability to understand and analyze issues and situations having ethical and legal implications for in media. Develop students' aptitude to understand changing environment of reporting by engaging them in practical activities. Promote among students personal and professional integrity. Contribute to advancement of human intelligence and to the promulgation and development of knowledge and understanding in the media domain.

Programs Offering Bachelor Level BS Media Science (BS-MDS) Masters Level MS in Media Science (MS-Mds)


ILMA’s STUDENT HANDBOOK 2017-2020

COMMITMENT AND EXPECTATIONS ILMA commits to provide the following for its students: 1.

Supportive & Conducive environment for all students.

2.

Effective teaching supported by appropriate materials and facilities.

4.

Prompt and fair grading of assessments.

5. Learning resources provided to aid learning. 6. Placement in the market It is expected that all students of the University will reciprocate by: 1. Complying with the University‟s Rules pertaining to academics and other matters. 2. Abiding by the ILMA Code of Conduct and refraining from any dishonest acts, either during examinations or while executing other responsibilities. 3. Displaying courteous attitude towards staff, fellow students and visitors at the University. 4.

Treating the U niversity‟s property with respect.

5.

Attending lectures on time and submitting work and assignments promptly.


ILMA’s STUDENT HANDBOOK 2017-2020

Academic Series of the Events Series of Events/ Calendar of Activities is an event calendar which includes all Curricular, CoCurricular and Extra-Curricular activities and is prepared departmental-wise every semester. Following are included in the Series of Events/ Calendar of Activities:        

Statutory Bodies meetings Events to be carried out by various Students‟ & Alumni societies Semester breaks and public holidays Workshops, Seminars, Conferences & exhibitions Faculty development activities Students grooming & skills development activities Convocation & other major events Allied activities

Series of Events/ Calendar of Activities is approved by the Vice Chancellor and issued for the every semester. The departments are responsible for the implementation while Quality Assurance & Liaison for its evaluation. ILMA CODE OF STRATAGEM AND CURRICULA POLICY ILMA‟s Code of Stratagem and Curricula is the Code which encompasses the University‟s Strategies‟ alignment with the Faculties, Departments and Programs and Courses‟ objectives. The Code is the Academia guide of the University and revolves around the alignment with all components of the University. It shall be ensured that curricula are fully aligned with the structural guidelines given by HEC. The code shall be published every two years and is subject to approval by the Statutory Bodies. CONVOCATION POLICY ILMA shall conduct a convocation of its graduating students once every year. Students who have completed all formalities of the program are graduated in the convocation by the Chancellor with the permission of the Patron of the University. Controller of Examination must compile a list of all graduating students who have completed all program requirements. The list must be shared with the Dean of the Faculties before the convocation. CVs of the students shall be taken for publishing in Graduate Directory. Students are allotted convocation gowns and invitation cards upon payment of Convocation Fee. The Convocation scroll shall be timely posted in PQR of HEC within one month of Convocation to facilitate with attestation of degrees and transcripts.


ILMA’s STUDENT HANDBOOK 2017-2020

COURSE OUTLINE POLICY ILMA‟s course outline policy encompasses the formation of Course outlines and its implementation. Detailed course outlines of the curricula are available with well-defined course objectives and learning outcomes. These outlines richly contain activity based teaching material like case studies, exercises, role plays, group activities, movie clips, journal article reviews and frequent presentations etc. session-wise. The outlines also provide room for soft skills development e.g. communication skills, leadership skills, critical thinking, analytical abilities etc. intended to be produced by the program. Course outlines have following fundamental constituents.                

Course Code Course Title Credit Hours Pre-requisites Course Coordinator (Head of the Teaching Department) Course Activity Teaching Material (Text & Reference Books) Course Objectives Session-wise Course Breakup Lab Component Learning Outcomes Policy related to Assignment/Project report, class conduction, class participation, Identification of Corporate Needs Class time breakup into theory, problem analysis, solution design, social & ethical issues, & emerging technologies Assessment Criteria Grading Criteria

Course Outline Outcome Course Outlines learning outcomes are evaluated every semester through course reports made by the Faculty members & submitted to the concerned Deans. The Dean checks the course reports and evaluates if the learning outcomes have matched the course objectives and to what percentage. If any shortcoming is found in the course outline, the same is sent to Board of Study and CAB for insight. The revised course outlines are then approved in the Board of Faculty for onward approval from Academic Council. Guest Speaker Sessions Guest Speakers shall be invited from the corporate sector to create a productive interface between the curricula and corporate practices. Record of these guest speaker sessions, seminars and symposia conducted by the corporate experts shall be maintained by the concerned HoDs.


ILMA’s STUDENT HANDBOOK 2017-2020

ADMISSION POLICIES MANUAL Admission Entry Criteria ILMA does not discriminate in its admissions and financial assistance policies on the basis of factors like race, gender, age, religion or ethnic background. ILMA maintains a documented policy for entry requirements describing minimum qualifications, grade/percentage/ division and marks obtained in the entry test which are totally aligned with the vision, mission and objectives of the University. Documented admission procedure also exists to ensure the principle of merit by adopting transparent procedures for selection of students. ILMA shall maintain evidence that the admission procedures have been thoroughly practiced on regular basis. ARC regularly review and monitor the admission processes and practices to improve their effectiveness and alignment with the vision, mission and specific goals of the University. Entry Criteria is as follow Program BBA,BS MBA EMBA MS

PhD

Entry Requirement Intermediate with Second Division or A level with maximum 3 C's Bachelor degree with 45% marks or 2.5 CGPA or above Bachelor degree with 45% marks with minimum 4 years of job experience 16 years of education with second division or 3.0 CGPA and NTS/ARC/ETC GAT (General) with minimum 50 score MS/M-Phil or M-BA with minimum 18 year of education at 3.0 CGPA/1st Division of education before that along with NTS/ARC/ETC GAT (subjective) with minimum 60 score

Selection Evaluation Criteria Selection of applicants shall be a three-dimensional/phase process: Previous Academic Performance Aptitude Test/ARC Test/ETC Test Interview/ARC Panel Interview

20% 40% 40%

In case the studentâ€&#x;s previous Academic Performance does not meet the Admission Entry Criteria, exception can be granted by ARC if the student has performed exceptionally well in Aptitude test and Interview. This exception is not valid for PHD students. PHD students must fulfill the entry criteria.


ILMA’s STUDENT HANDBOOK 2017-2020

In line with HEC guidance, ILMA takes following steps to improve quality of students‟ intake: a. b. c. d. e.

Entry Test to assess student academic background in multiple areas Minimum Criteria for admissions in all programs is being followed strictly All admissions are strictly on merit basis without any discrimination. Legal verification of the students to provide peaceful atmosphere within the University Attestation & verification of academic documents of the student to ensure students‟ integrity and to follow the HEC guidelines of academic dishonesty f. Foreign qualified students are required to submit Equivalence Certificate/documents from HEC prior to admissions. Transfer Exemption Policy For transfer of credit hours in the same program following conditions shall be required to be met: a) The university/DAI from where the credits are being transferred is HEC recognized; b) Those courses for which the credit hours are to be transferred shall also match ILMA curriculum in content; c) The result of the course for which the credits are to be transferred should not be less than with C grade; d) Transfer shall be awarded for a maximum of 50% of the total credit hours of the program; e) Transfer shall not be awarded on Thesis, Electives and other Research based courses except PhD where exemption can be awarded on entire course work subject to NOC from transferring University& HEC. f) Ph.D. students seeking transfer must undergo the comprehensive examination conducted by the University; g) Dissertation is not subject to transfer credit; h) The student aspiring for such transfer shall need to submit the transcript for the evaluation of the courses; Types of Admissions ILMA has three types of Admission Categories.   

Confirmed Admission Provisional Admission Admission in Certificate Courses

Confirmed Admission: are students who have complete and relevant documentation and complete history is provided; Provisional Admission: are students who have submitted incomplete documents at the time of admission; Admission in Certificate Courses are offered to interested candidates which are offered in different semesters in degree programs offered by the University. The interested candidate may apply for the enrollment in the certificate courses either by submitting online application specifically for the certificate course(s) or in case student‟s name doesn‟t appear in the merit list for a certain degree program.

 


ILMA’s STUDENT HANDBOOK 2017-2020

The candidates are required to fulfill all the admission formalities as required under a degree program admission. However, the minimum percentage or CGPA, grades required in last qualification of the candidate are relaxed under certificate courses owing to the fact that candidates who are unable to afford degree programs, may get similar pattern of education, facilities, advises & counseling, conducive & research based environment & seek knowledge, competency & skills by the qualified & learned faculty members. ILMA gives an opportunity to its students registered in certificate courses to enroll into degree programs in on later stage subject to availability of seats and academic performance of the student during the certification. Further, all the certificate courses shall have similar grading criteria as of the degree program and all the courses studied by the student shall be exempted at time of transfer of student to the degree program and date of admission of the student in the degree program shall be retrospective i.e. the date of admission in the certificate program. In case the student is enrolled in the degree program as provisional admission due to submission of incomplete documents, he shall be assigned tentative date of admission as DOA 1 and tentative date of confirmation of admission as DOA 2 which is usually a period from 6 to 8 months post DOA 1. In case the student submits his documents within DOA 2, his date of admission shall be confirmed which shall be his initial date of registration i.e,. DOA1 while if the student fails to submit the documents within the time frame DOA 2, either ARC can grant further extension or his degree program shall be converted into a certificate course and he/she shall be issued incomplete transcript at the end of the semester. Documentation Policy Following documents shall be required at time of admission; Documents required: Following documents shall be necessarily submitted by the student along with the application form.  Photocopy of all previous Degrees/Transcripts;  Photocopy of Interim Transcript (if result awaited);  C.N.I.C., copy of parents/guardians and student (Form B in case student CNIC not available);  Copy of NTS/ARC Test Certificate/ETC certificate whichever is applicable; Foreign Students Students with foreign origin shall have to submit at least following additional documents:  Photocopy of visa and passport;  A certificate from the embassy or consulate;  Letter of validation of qualification by the embassy/consulate concerned to the satisfaction that the qualification of the candidate is equivalent to the locally required one.


ILMA’s STUDENT HANDBOOK 2017-2020

Admission Seats Policy Admission Seats for every program depends on the capacity of the University, number of dropouts and graduates in the given year.Current capacity of the University is 5000 students in three shifts. At any time the number of enrolled students cannot exceed the maximum capacity. The difference between the current students and graduating/dropout students determine the intake every semester subject to approval of the Vice Chancellor. Prospectus Policy ILMA shall issue the prospectus to all prospective students upon submission of admission form. ILMA Prospectus shall include basic departmental and curriculum information of the University. It should also include basic information about the University and its mission, vision and key management personal. Regulatory &Publications Division of ILMA shall issue a prospectus every year. Fee Structure and Campaign Policy ILMA Campaigns are already discussed above. If Head of Admissions wishes to bring any change in the fee structure, the recommendations shall be sent to the Vice Chancellor with the current fee structures of other Universities for comparative analysis. The Vice Chancellor upon comparative analysis shall approve or disapprove the recommendation. In case of approval, revised fee structures shall be printed and distributed to Admission department for onward campaigns. Admission Procedure  SUBMISSION Interested candidates fill in their online form prior to getting the submission made. Admissions Counselor assists the candidate in filling up the admission form Prior to submission, the candidate has to fill up the submission Performa. Admissions Counselor shall, along with the student, take the filled Performa to the Accounts desk and get the submission made. If the student is not available, the Admissions Counselor cannot get the submissions receipt cut unless valid information is provided and the submission Performa is completely filled by the Admissions Counselor. Also the reason of student‟s absence must be mentioned in the Performa. Submissions are to be only cut on PO and Cash only. Once submission is successfully made, Accounts department shall issue the admission kit to the candidate. Kit will include: A. B. C. D. E.

Prospectus Admission Form Document Checklist Sample test paper Fee Structure

ADMIT CARD ISSUANCE Admission Counselor will issue an admit card.


ILMA’s STUDENT HANDBOOK 2017-2020

SUBMISSION IN ABSENCE OF A/CS. (MANUAL RECEIPT) POLICY Accounts desk timings are 12-9. After the said timings, accounts department shall hand over 5-7 sets of (admission forms, prospectus, submission Performa, registration Performa) to Security department. 04 manual books will be issued for main campus& every delivery center. Any payment made before the Accounts department‟s timings or after it shall be manually processed by Head of the Campus. By 12:00 pm daily, Accounts department will take reconciliation of the issued sets from Head of the Campus and will keep the remaining with them for further issuance. Sunday receipts to be cut by next day early. 

APTITUDE TEST

ARRANGEMENT FOR APTITUDE Admission department has to take the test schedule on every Thursday from the Vice Chancellor. Admissions department shall provide the test details of student to examination, Director Audit and Security. Examination department is responsible to make all the necessary arrangements for the aptitude test while Admission review committee shall be holding the seats for interviews. APTITUDE CONDUCTION To be conducted as per the schedule circulated to departments 3 days prior to the Aptitude Test. CALLS TO ABSENTEE Examinations department with the support of Front Desk personnel shall get the calls made to all the absentees. The calling remarks will be maintained in soft form and will be forwarded with the merit list working MERIT LIST Examinations department will prepare merit list for students on the very next day of Aptitude test and announce the Results on that day.Results are to be uploaded on website and Notice Boards by Examinations Department while Admission Counselors are responsible to inform all successful the candidates. FOLLOW UP TEST No follow up tests are allowed unless for some special cases where approval from the Vice Chancellor is to be taken. PHD / MS TEST REQUIREMENTS For MS/M-Phil and PhD programs, a specially designed test by the Admission Review Committee is to be undertaken. The test is formulated on the criteria set by NTS in its GAT and ETC guidelines.


ILMA’s STUDENT HANDBOOK 2017-2020

 REGISTRATION At the time of registration it is mandatory for Admissions Counselor to check all credentials of candidates and after information update, admission counselor will process toward registration confirmation and Student ID creation. Registration Performa is to be filled by student for submission to Accounts department. Incase student is absent, detailed Performa is to be filled by Admissions Counselor mentioning the reason of student‟s absence.Registrations can only be done through Pay order and not otherwise. Accounts department shall be provided a merit list and has to check and report if any registration is out of merit list. Once all process is completed, Admission counselor will guide student for the Step Account creation. FILE COMPLETION AND DISCOUNT UPDATIONS If the student has applied for any waiver, then an application on the prescribed format along with the supporting document (already mentioned above with waiver details) must be submitted otherwise no discount shall be awarded/ given. Files will be considered as complete if meeting the following requirements and shall be kept in store. CHECKLIST  Online student admission form  Manual student admission form  Student information form  Undertaking for submission of pending documents  Admission scholarship form  Terms and conditions form  Fee structure  TR undertaking (if transfer credit is requested)  Low percentage undertaking (if applicable)  Result awaiting undertaking (if applicable)  Student CNIC or Form B  Parent/ Guardian CNIC  Transfer document  Previous Qualification documents: Compilation of Data The Admissions Department shall tabulate & maintain the following data:  

Semester-wise & faculty-wise students enrollment data for under-graduate, graduate & post-graduate programs; Semester -wise & faculty-wise students intake data for under-graduate, graduate & postgraduate programs;


ILMA’s STUDENT HANDBOOK 2017-2020

Semester -wise average success rate data for under-graduate, graduate & post-graduate programs. Success percentage shall be calculated for every batch that have graduated with the formula [Registered students + Graduated students (same batch)]/ admitted students (same batch); Batch-wise average success rate data for under-graduate, graduate & post-graduate programs. Success percentage shall be calculated for every batch that have graduated with the formula [Registered students + Graduated students (same batch)]/ admitted students (same batch); Batch-wise dropout % data for under-graduate, graduate & post-graduate programs. Drop out percentage for academic reasons shall be calculated for every batch that have graduated with the formula (Total number of students of each batch who have left because of academic warnings/Total number of students admitted in that batch);

Student-to-Faculty Ratio shall be calculated (Total number of students in the degree program / [Permanent FTE+ Adjunct FTE + (Visiting Faculty /3)]).

For the purpose of understanding, following definitions shall be taken into account: o Permanent faculty members are employed on full time basis by the University and include faculty from one departments teaching in other departments. o Adjunct faculty members are employed at another institution but are available to the University for certain period of time on full time basis. o Visiting Faculty members are with the University on course by course basis but they may work somewhere else also.


ILMA’s STUDENT HANDBOOK 2017-2020

ACADEMICS POLICIES MANUAL Enrollment Policy Semester Load ILMA operates two full semesters Spring and Fall. Each semester comprises of 15 weeks. In Summer, a 10 week Semester is also conducted for Students who have either missed a semester or for those who wish to repeat a course for grade up gradation. Spring Semester operates between Januarys to May. Fall Semester operates between August to December. Student allotted load for full semester is as follow Program

Minimum Load

Bachelors Program Morning Students Bachelors Program Evening and Weekend Masters/MS Program Morning Masters/MS Program Evening and Weekend PHD Program

3 Courses 2 Courses 3 Courses 2 Courses 1 Course

Maximum Load 6 Courses 4 Courses 5 Courses 3 Courses 3 Courses

Academic Calendar A full semester has a following Series of Event. Week 1- Week 4 Week 5 Week 6- Week 7 Week 8 Week 9-Week 10 Week 11 Week 12-14 Week 15

30% course work completion Quiz I& Guest Speaker Session 50% course work completion Midterm Examination 80% Course work completion Quiz II 100% Course Work Completion Final Examination

Following policy is to be followed with respect to enrollment:    

Batch system is not followed here at ILMA. Students belonging to various programs at variable levels can be enrolled in one course; Student can only be enrolled in a course which is part of their respective curriculum; Cross Curriculum enrollment is strictly prohibited; Class strength should be: o Undergraduate- 1 : 20; o Graduate 1 : 15; o Post Graduate (MS) 1: 12; o PhD: 1: 5.


ILMA’s STUDENT HANDBOOK 2017-2020

   

A new section is to be created upon reaching the enrollment strength of more than the allowable strength as above; Students are not allowed to choose courses. All enrollments shall be done by the Academics Department keeping in track student‟s registered campus, shift, specialization, duration and program; Students cannot drop a course. Students have the option to drop the Semester at least 2 weeks before start of the new semester and will be treated as freezed semester; After deadline, any semester drop shall be considered as withdraw and full fee will be charged. In case of PhD students, the similar enrollment policy shall be applicable for the Ph.D. course work;

Campus/Shift/Program Change Policy Students who wish to change their program, campus, shift or Specialization during the course of their program may do so under this policy. Following terms are applicable      

Program change is not allowed for cross faculty programs; Program change is not allowed if 50% program is complete; Student needs to retake all the additional courses of the program resulting due to program change. Exemption will only be granted on common courses; Campus change and shift change is applicable from the new semester. No campus or shift change shall be accepted for an ongoing semester; Specialization change is not allowed if any elective course of the current specialization is studied; Program change is not allowed in advanced programs like MS and PHD.

Course Replacement Policy Course Replacement is when due to curriculum change, the studied course of a student becomes an extra course. The said course is then replaced with the new course in the new curriculum. Following things need to be ensured:    

The new course is similar to the course that needs replacement; Both courses should belong to the same genre; The replaced course shall carry the same marks as the previous marks; Before issuance of transcript, it should be made sure by examinations that all required replacements are done.


ILMA’s STUDENT HANDBOOK 2017-2020

Bi-Major Policy Students who wish to enroll in Bi Major Specialization may do so under these policy guidelines    

Students must complete their programs with one specialization in order to be eligible for Bi Majors; Only two courses or 6 credit hours are required for Bi Major in an available specialization; Bi Major is only available in specialization available with a program. Cross domain specializations are not allowed; Approval for Bi Major can only be granted by the Admission Review Committee.

Student Progression and Drop Out Policy ILMA maintains a formal mechanism for monitoring student progression for supporting its weak students in a sizeable number Starting from the time once students are enrolled in respective courses in their very 2nd semester. The objective of the policy is to identify poorly performing students at an early bird stage, so that appropriate corrective measures may be taken to address their poor performance. Students may avail support services, including counselling from faculty members and further support from HoDs & respective Deans. As it is to be understood that if poor performance persists, students may face sanctions such as repeating a course, extension in their program duration or even being dropout from the University. The aim of this policy is to also encourage students to explore other options that may be more appropriate for them such as there may be other programs more suitable to continue and hence prevent students incurring significant costs. The University believes it must exercise a duty of care to students who incur fees and who are not well suited to their selected program. The University recognises that there can be extenuating circumstances for poor performance and therefore, Students Counseling department has been established for providing proper guidance and counselling to the students. Student Advisors shall be hired for guiding the students regarding course registration, add/drop of the courses, course withdrawal, semester freezing, attendance and other miscellaneous issues. Besides, the professional Counselors shall be available for discussing general problems relating to personal issues and shall maintain record of students counseled by them for future reference. Requirements for Graduation The requirements for successful completion of the program are based on academic and professional expectations and submission of verified/attested documents. Each student will be evaluated in terms of academic achievement, abilities, and professional behaviours. ILMA has in place effective mechanisms to identify and support students who are at risk of not progressing academically. This policy covers students undertaking undergraduate and postgraduate programs. Students must


ILMA’s STUDENT HANDBOOK 2017-2020

acquaint themselves with the relevant Award requirements for their course, including the most upto-date Course Outlines for the courses they are enrolled in and any requirements relevant to the specific subject or program. A student must make a genuine attempt to progress academically and is expected to at least achieve minimum academic standards in each semester, associated with attendance, course, and assessment requirements and by taking responsibility for their own academic progress. Throughout each semester, the Academics department will monitor each studentâ€&#x;s academic performance. Any student who has failed to meet academic requirements (that is, maintaining a grade point average (GPA) as per their program requirements, will be automatically excluded from progressing and continuing in the program until the required GPA is achieved by repeating certain courses and enhancing their performance. Assessment parameters and instruments Assessment instruments, which may include examinations, in-class tests, written papers, presentations, participation, quizzes, group work, class discussions and presentations etc., are designed and developed as per the course: to reflect the integration and application of skills, knowledge and attitudes required for the learning outcomes being assessed and to ensure that students have an equitable opportunity to demonstrate their level of achievement in relation to the purpose of the subject. ILMA shall ensure that the dropout percentile of students on the basis of Academic reasons shall be between 5%-10% of the total students in the relevant program. Class Time Management Policy For the purpose of Class time management, Front Desk has been established so that students can be facilitated on the very first step. Class Time Management is the clocking of contact hours. All faculty members must ensure that the classes are started on the assigned time. Break is given for 20 minutes at the end of first session of 1 Hour 20 minutes. After 20 minutes break another session of 1 Hour 20 minutes shall commence. It is the responsibility of the faculty member that complete contact hours are honored. In case of breach or non-conformance, requisite session shall be considered null and void and no remuneration shall be awarded to the faculty member against that session. Multiple breach of CTM in a semester shall be subject to requisite disciplinary action by the Disciplinary Committee. Details of all CTM breach must be submitted to HR at the end of every week so that a report can be made for onward submission to Vice Chancellor.


ILMA’s STUDENT HANDBOOK 2017-2020

Class Size and Section Breakage Policy The maximum class size is already discussed above. Any class exceeding the maximum requirement is broken down into sections. While breaking sections, segregation based on programs is the first sorting criteria. A second sorting criterion is batches. Minimum Experience of a PhD Faculty Member to supervise Thesis It has been observed that in order to produce quality thesis by PhD scholar, role of supervisor is of paramount importance. However, it is the responsibility of an institution to ensure that supervisor fulfills the minimum eligibility criteria and minimum post doctorate experience for quality input and guidance of the PhD scholars. The policy is applicable on all PhD/MS/M..Phil qualified faculty members supervising PhD/MS/M..Phil/Equivalent Research work. 1. In case of PhD Qualified faculty member, BASR shall appoint a PhD faculty member as a supervisor for PhD/MS/M.Phil/Equivalent Research work provided he/she has acquired a minimum three years of post-doctorate relevant teaching/research/professional experience in an HEC recognized university or research/professional organization. 2. In case of PhD qualified Faculty member having less than three years of above experience should co-supervise at least two PhD/MS/M.Phil/Equivalent Research work as a Co-Supervisor with senior/HEC approved supervisor.

3.

In case of faculty member having MS/M.Phil or equivalent qualification (with/without thesis) along with minimum of 4 years of relevant teaching/research/professional experience in HEC recognized university or research/professional organization, he/she can supervise the research of up to 5 MS/M/Phil or equivalent program students. However, the faculty member must have co-supervised at least 2 MS/M/Phil or equivalent program students along with senior/HEC approved supervisor.

4. The evaluation of research/professional experience of P.hd/MS/M.phil or equivalent qualified faculty member will be done by Research Review Committee based on best practices and experience of the members.


ILMA’s STUDENT HANDBOOK 2017-2020

EXAMINATION POLICIES MANUAL Comprehensive examination rules at the ILMA University have been formulated in the light of HEC guidelines containing measures relating to safety and secrecy of the question papers, invigilation process and conduct of the examinations, marking the answer scripts, submission of results, and grades/divisions/GPA ranges, etc. These rules are well-communicated to the students and the faculty members through the student‟s and the faculty‟s handbooks, and are placed on the website as well. A specialized examination cell exists at ILMA headed by a fulltime Controller of Examinations with vast experience of the function and assisted by the experienced staff. Examinations Department has a strong room for safe custody of the question papers and has sufficient equipment like photocopier for photocopying the question papers and computers for compiling and saving the results. Examination Conduction Policy The purpose of this Policy and Procedures is to maintain coordinated, consistent examination practices across the University for setting valid and reliable assessment whereby student learning outcomes are determined, feedback is given to students on their progress and final result grades are awarded as an aid to successful learning and an encouragement to apply their knowledge and skills in an analytical and critical manner. Assessment Tasks & Schedules There shall be six Assessment Tasks given in the Table below that the University students shall confront with during their course of study. Composition of the Assessment Tasks shall be all inclusive that shall address variety of learning styles the students may possess and shall reflect the learning outcomes of the academic programs as well. Furthermore, as shown below in the Table, the Assessment Tasks shall be appropriately spaced and scheduled throughout the study period in such a way that students receive feedback on successive stages of the task. Besides, the assessment tasks depict diverse information like mode of their grading, marks distribution, schedule of assessment, duration of assessment and result submission time etc.


ILMA’s STUDENT HANDBOOK 2017-2020

No .

Assessment Tasks

Mode of Grading

Marks Distributi on

Schedule Duration of Assessment

Result Submissio n

1

Quiz 1 & 2

In-class Assessment

10%

5th & 11th 1 Hour Week

In next class session

2

Mid-term Test

Regular examination conducted by Exam. Department

20%

08th Week

2 Hour

In week

3

Assignment

In-class Assessment

15%

10th Week

15 Minutes With Final Presentation Result

4

Final Subjective

Regular examination conducted by Exam. Department

35%

15th Week

3 Hour

In One week

5

Class Participation

In-class Assessment

10%

Continuo us Process

______

With Final Result

6

Final Project

A practical course related activity conducted in class

10%

14th Week

One Day

With Final Result

one

Grading the Assessment Tasks Absolute Marking System shall be followed for grading the Assessment Tasks. This system is based on actual achievement of the student that is simply in the form percent of total points possible in each assessment task. Marks thus obtained shall be presented in the form of Numerical Grade (NG) as well as in Alphabetical Grade (AG). Each AG is then assigned respective Grade Point (GP). Equivalence of numerical grades to alphabetical grades and the resultant grade point is given below.


ILMA’s STUDENT HANDBOOK 2017-2020

Numerical Grade

Grade Point

Alphabetical Grade (AG)

(NG)

(GP)

88-100

4.00

A

84-87

3.70

A-

80-83

3.30

B+

76-79

3.00

B

72-75

2.75

B-

68-71

2.50

C+

64-67

2.25

C

60-63

2.00

C-

50-59

1.8

D

0-49

0

F

The Faculty member or Teaching Assistant (TA) appointed to mark assessment items, have a responsibility to assess studentsâ€&#x; work fairly, objectively and consistently in their class. Studentsâ€&#x; assessment tasks shall be marked both in a quantified form, such as scores or grades, and a qualitative form such as comments, model answers or suggested readings. Grading the Quizzes There shall be two quizzes conducted half way down the mid-term and final examinations by the faculty member. Quizzes should aim at assessing level of knowledge, comprehension, analysis, synthesis and application relating to the subject among the students, hence to be designed accordingly. Both quizzes shall be of one hour each, fetching its grades independent of the other. Grading the Final Projects/Assignments Final Projects/Assignments shall be assigned on group basis with members ranging from 2 to 5 depending upon strength of the class itself. The Faculty member shall take all measures to control the menace of social loafing through clearly stating the responsibilities of each individual group member in completing the Final project/Assignment. The marks distribution shall be duly communicated to the students when they are assigned the Final project/Assignment work and shall be accessed through combination of report writing and presentations. During the presentation, each individual from the group presenting the topic shall


ILMA’s STUDENT HANDBOOK 2017-2020

have to present his/her part and during questions and answers session, anybody from the group can answer the questions. Assessment of the presentation shall be held as shown in table below.

Assessment

Contents

Description of Assessment Features  

Knowledge of subject matter; Structure & clarity of the presentation contents.

Appropriateness of dressing, self-presentation, and posture; Use of effective language and gestures, maintaining eye contacts, speaking loudly, clearly and with vocal variety; Use of effective audio-visual aids; Appropriateness of timing. Demonstration of good listening skills; Ability to answer questions, defend ideas and give supporting examples.

Delivery 

Question Answers

and

   

Marks Distribution 50%

30%

20%

Grading the Final Project/Assignment The Final Project/Assignment is a task given by the Faculty member to the entire class to be completed at the end of the session. Final Project/Assignment is added in the assessment criteria to test the practical knowledge of the student with respect to the course contents. Activity participation shall be assessed on following levels: Level of Participation in Final Project/Assignment

Description of Participation

Marks

Outstanding Contributor

Contribution in activity reflect exceptional preparation with substantive ideas, providing major insights and exceptional leadership quality

100%

Good Contributor

Contribution in activity reflect thorough preparation, ideas offered are usually substantive, providing good insights and a good team player and motivator.

85%

Adequate Contributor

Contribution in activity reflect satisfactory preparation, ideas offered are sometimes substantive, provide generally useful insights but seldom offer a new direction for the discussion and is a team player

70%


ILMA’s STUDENT HANDBOOK 2017-2020

Non-Participant

This person says little or nothing in activity. Hence, there is not an adequate basis for evaluation.

50%

Unsatisfactory Contributor

Total disassociation with the entire activity owning to lack of presence in the class and activity discussions.

0%

Grading the Mid-Term and Final Exams Scripts of mid-term and final written examinations shall be marked anonymously. For that purpose, the Examinations department staff shall be removing studentsâ€&#x; name and number portion from the face of the answer script. Re-assessment of Mid-Term and Final Exam Scripts If a student is not satisfied with the grades assigned in the mid-term and final exams, he/she may apply to the Controller of Examinations (CoE) for re-assessment of the answer scripts after having paid the prescribed fee on the Step. The Controller of Examinations shall refer the case to respective Dean for designating an examiner other than the Faculty member or Teaching Assistant of the subject who originally graded the script. Outcome of re-assessment of the script shall be final. The final grades already uploaded on the database shall be amended accordingly by the Controller of Examinations. Grading the Class Participation The score for class participation of the student is awarded by the faculty member to every student at the end of the session. Level of Participation in class

Description of Participation in class

Marks

Outstanding Contributor

Participation in class reflects exceptional preparation with substantive ideas, providing major insights.

100%

Good Contributor

Participation in class reflect thorough preparation, ideas offered are usually substantive, providing good insights.

85%

Adequate Contributor

Participation in class reflect satisfactory preparation, ideas offered are sometimes substantive, provide generally useful insights but seldom offer a new direction for the discussion.

70&

Non-Participant

This person says little or nothing in class. Hence, there is not an adequate basis for evaluation.

50%


ILMA’s STUDENT HANDBOOK 2017-2020

Unsatisfactory Contributor

Participation in class reflects inadequate preparation. Ideas offered are seldom substantive; provide few if any insights and never a constructive direction for the class.

0%

However, there shall not be awarded any marks for attendance. Students shall not be given discriminatory marks unless the students remain below the specified minimum attendance requirements. Feedback on Assessment Tasks Students shall be entitled to timely and constructive feedback related to achievement of learning outcomes on all assessment tasks completed during the semester. However, there shall be no feedback given to the students on the final examination.

Deciding Eligibility of Students for Examination The Chief Invigilator shall not allow those students to appear in the mid-term and final examinations who:  Are not enrolled in the respective course of study;  Do not carry the clearance slip duly signed by the designated officer;  Do not meet the minimum attendance criterion of 80%. The HOTD has the power to grant exception in this case depending on case to case basis. Students to Prove their Identity The students shall produce their ID card and clearance slip on demand at each examination. Failure to provide suitable identification during an examination may result in suspension of access to results and academic transcripts until identification requirements are met. Late Arrivals Candidates who arrive within the first 30 minutes of the examination start-time shall be allowed to undertake the examination. However, they shall not be allowed any additional time. Candidates who arrive later than 30 minutes of the examination start-time shall not be permitted to undertake the examination. The HOTD has the power to grant exception in this case depending on case to case basis Unauthorized Material The invigilators shall ensure that brief-cases, handbags, cell phones, books, notes or any other materials not authorized by the Faculty member or Chief Invigilator are placed in the designated area and that each student sits at the table allotted to him or her. The invigilators shall also ensure


ILMA’s STUDENT HANDBOOK 2017-2020

that all cell phones are switched off and left in the pockets or bags. No cell phone shall be on the desk. Permission of External Materials in the Examination Following materials shall be allowed in the examination hall by the Chief Invigilator under the circumstances and conditions mentioned against each of them: 

Use of Dictionaries in Examinations

A student may take an English/foreign language dictionary with direct word to word translation only and in printed, not electronic, format into an examination. The dictionary must not contain any notations or any additional material and must be presented to the invigilators for inspection. Students shall be refused permission to use dictionaries that contain notations or additional materials. 

Use of Formula Sheets/Log Books and other Printed Materials

Use of formula sheets and other printed material may be used in an examination if allowed by the Faculty member. If printed material or formula sheets are allowed, the cover page of the examination question paper must specify clearly what may be used. Students shall be required to be advised of this in advance. 

Use of Electronic Devices

The nature and use of programmable electronic devices shall be decided by the Faculty member and indicated on the cover of the examination paper. Students shall be advised of this in advance. Calculators and other electronic devices approved for use in an examination must have any programmable memory cleared prior to being brought into the examination hall. Nonprogrammable calculators, where allowed, must have volatile memory only and must not have alpha facilities. A candidate using an authorized electronic device in an examination shall be responsible for its operation. Any failure or malfunction of the device shall not constitute grounds for a deferred examination or other special arrangements. Materials for Open-book Examinations Students shall be allowed to bring in and make use of all kinds of materials for the open-book papers except mobile phone if the Faculty member has clearly advised the Examinations department to do so and has mentioned it on the question paper as well. However, during an openbook paper, the students shall not be allowed to talk mutually and discuss the examination matters.


ILMA’s STUDENT HANDBOOK 2017-2020

Question Paper Reading Time Candidates shall not be allowed to commence writing until the announcement made by the Chief Invigilator. Marking Attendance Sheet The invigilators shall get all candidates marked their attendance on the specified attendance sheet provided by the Examinations department. The sheet shall include name of the student, registration number, number of the answer script and his/her signature. Once all students have marked attendance, the invigilators shall reconcile headcounts with attendance sheet. Chief invigilator shall submit this sheet to the Examinations department on conclusion of the examination. Early Departure from Examination Rooms Except in the special circumstances like illness, a candidate shall not be allowed to leave the examination room until 30 minutes after the commencement of writing time in the mid-term examinations and until 01 hour after the commencement of writing time in the final examination. Likewise, the candidates shall not be allowed to leave during the final 10 minutes of any examination. Illness during Examination If a student becomes ill during an examination and cannot continue with the examination the chief invigilator shall note this and report the matter to examinations department. Such student shall also be advised to apply onto the Step for a make-up/deferred examination the circumstances under which the student left without completing the examination and visit the Examinations department as soon as possible with supporting documents. In such case, the Controller of Examinations shall report the matter to the Registrar who, shall determine, in consultation with the Vice Chancellor, whether the student shall be given a makeup/deferred examination, subject to provision of relevant supporting documentation. However, in case a student leaves the examination room temporarily due to illness, but remains under supervision during that time, no extra time shall be allowed for the student to complete the examination. Leaving out for Lavatory The Chief Invigilator shall allow the students to use the lavatory as follows:  

No student shall be allowed to use the lavatory during the first hour; Not more than one student is allowed to leave the hall at a time.


ILMA’s STUDENT HANDBOOK 2017-2020

Interruption to Examinations Where an examination is impacted by an unexpected interruption e.g. power failure, computer/software malfunction, earthquake, bomb threat, fire alarm etc. the Chief Invigilator shall implement appropriate actions as initiated by the Controller of Examinations, Registrar or the Head of the Campus as the case may be. A significant disruption may include repeated minor disruptions in the same examination session. In the event of an evacuation of an examination hall, the Registrar shall determine that the examination is declared void and a new examination scheduled for a date and time within the current examination period. However, minor disruptions to an examination, say for a period of 15 minutes or less shall be accommodated by the provision of an equivalent period of additional time added to the end of the allocated examination time. Use of Unfair Means The Chief Invigilator may immediately expel, from the examination hall, any candidate who adopts unfair means and/or commits an infringement of this Policy read along with the Academic Honesty Policy. In such case, the Chief Invigilator shall report any breach of this policy to the Controller of Examinations, which shall refer the same to the Registrar. Any such allegation shall be investigated and resolved in accordance with the Academic Honesty Policy. Conclusion of Examination At the conclusion of the examination, all students shall remain seated until their papers are collected by the invigilators or until the Chief Invigilator has given them permission to leave the examination hall. The invigilators must collect the answer scripts before the students are given permission to leave the hall. The invigilators shall ensure that candidates have correctly filled the covers of their answer sheets, entered the number of extra answer sheets used before they collect the same. Once students have left the hall, the invigilators shall count all scripts and ensure that their total tallies with the total of students sat in the examination. The Chief Invigilator shall hand over the attendance lists of the students, answer scripts and any other communication to the Controller of Examinations on completion of the examination. Allocating and Recording Final Result Grades Faculty members/Teaching Assistants shall be responsible for recording and reporting the results for each assessment task in the respective award sheets and submitting them to the Examinations department according to the result submission schedules. The Examinations department shall collate the results for all assessment tasks submitted and conclude a final result grade for each student.


ILMA’s STUDENT HANDBOOK 2017-2020

Final result grades shall not be provided to students until results have been officially released by the University. A result once displayed and uploaded on the database shall be final and shall be immune to any change in the ordinary circumstances except those provided in this policy. Make-up/Deferred Examinations A student who, through illness or other exceptional cause beyond their control, is unable to attend an examination may lodge an application to sit in a make-up/deferred examination after having paid the prescribed fee. Such examination shall be held before final examination whereas I-Grade examination shall be held along with the second week of the subsequent semester. A student wishing to avail the above examination shall make an application through STEP, together with any substantiating documents, to the Controller of Examinations as soon as possible not later than seven days after the scheduled examination. Applications for such examinations are considered by the Controller of Examinations. Academic/Scholastic Dishonesty Policy ILMA University is recognized nationally for its excellence. The success of the University is based on faculty and students who work very hard to achieve the Universityâ€&#x;s vision & goals. An important element of the success of the university is the perception by students, faculty and potential employers that students are evaluated fairly on the basis of their own work completed in accordance with the instructions provided. This perception can only be grounded in a culture of honesty and ethical conduct where there is no tolerance of scholastic dishonesty. Maintaining such a culture requires acceptance of certain responsibilities by both faculty and students. The purpose of this policy statement is to describe those responsibilities and to clearly define behavior that constitutes academic dishonesty. It is in all students' interest to avoid committing acts of scholastic dishonesty and to discourage others from committing such acts. Each dishonest act can harm the quality and reputation of the degree and thereby lower the value of the honest work of all other students. In a culture of dishonesty, it is impossible to know whether achievements were honestly earned or accomplished through unethical means. In such a culture, grades are not a valid indicator of achievement, and the final degree is not a valid indicator of a minimum level of knowledge. Were the University to acquire a reputation for tolerating dishonesty, it would devalue the degrees of all present and future alumni. Maintaining the quality and integrity of the programs at ILMA, is not the only reason why it is important to emphasize ethical conduct. The curriculum within the University prepares students for a profession in which honesty and ethical behavior are essential characteristics. It is important for students to develop a strong sense of ethics while still in the University and to carry it with them into the workplace. Students who have completed their education in a culture of ethical behavior should easily make the transition to a culture of ethical behavior as employees. Further, it is impossible to create an environment that is completely free of opportunities and temptations to behave unethically. In order to maintain the reputation and quality of the degree, it is the responsibility of each individual to understand the definition of unethical behavior and to resist all temptations to behave unethically. This is easier to do in an atmosphere of honesty, where each


ILMA’s STUDENT HANDBOOK 2017-2020

student is confident that all other students are also behaving ethically. If all students and faculty fulfill their respective responsibilities, the culture of honesty at ILMA will be maintained. Responsibilities of the Students to be communicated through Student Manual 1. To understand the definition of scholastic dishonesty The first step in building a culture of honesty is to insure that students have a clear understanding of what is permissible behavior and what is not permissible behavior. If a student has any questions concerning the application of the rules prohibiting scholastic dishonesty in regard to a particular assignment, it is the responsibility of that student to seek clarification from the instructor of the course. 2. To understand the instructions for each assignment, quiz or examination Course objectives differ, and there will be some variation in permissible behavior from one assignment to another, and from one class to another. In some classes exams may be open book, while in many others they will be closed book. For some assignments students will be allowed to collaborate with other students, while for other assignments students will be prohibited from collaborating with other students. It is the responsibility of the student to understand the instructions for each assignment, and to ask the instructor for clarification whenever necessary. There are three particular sets of circumstances in which assignments may provide opportunities for dishonest behavior that students must be very careful to avoid. All sets of circumstances are related to out-of-class "cases" or "projects" that may be assigned in many of the classes in the University. First, it is neither practicable nor desirable for an instructor to prepare completely new assignments each time a course is offered. If the ethical implications are not considered, some students may seek assistance from a student who took the course previously. However, to provide such assistance would be an act of scholastic dishonesty under all circumstances. Second, students are usually directed by the instructor for the course to complete these cases and projects on either an individual basis or on a group basis. Collaboration between individuals or groups may be entirely or partially prohibited. If the ethical implications are not considered, some students may seek unauthorized assistance. However, to seek or provide such assistance when it is prohibited would also be an act of scholastic dishonesty. Third, it is sometimes the case that a course examination is similar to an examination used in a previous semester. Unless explicitly authorized, students should not have access to old examinations papers. 3. To refrain from committing any acts of scholastic dishonesty If each student understands the definition of scholastic dishonesty and the instructions for each assignment, then he or she should be able to avoid committing acts of scholastic dishonesty. Ignorance of the definition of scholastic dishonesty is not an excuse for dishonest behavior. In addition, although assignments in classes are frequently very challenging, the difficulty of an assignment is never an excuse to behave dishonestly.


ILMA’s STUDENT HANDBOOK 2017-2020

4. To take appropriate action when acts of scholastic dishonesty are observed Commission of an act of scholastic dishonesty by a student is not a victimless offense. All of the other students in the class are victims because their honest efforts cannot be fairly evaluated if work by some students has been unfairly accomplished. All other students in the program, even if they are not in that class, are victims because the integrity of the program has been compromised. As a result, to passively observe dishonest behavior is to condone it and to encourage it. To avoid condoning or encouraging such behavior, students have the responsibility to take action that will prevent dishonest acts from occurring now or in the future. Appropriate actions include confronting the student who has committed the act and reporting the observed behavior to the instructor. Failure to act allows dishonest students to victimize all of the honest students in the program, and serves to lower the value of the honest students' achievements. Responsibilities of the Faculty in the University to be communicated through Faculty Manual The faculty also assumes certain responsibilities to maintain a culture of scholastic integrity. However, these responsibilities are not a condition that must be met before students are expected to behave honestly. That is, even if a student perceives that a faculty member has not met one of the responsibilities detailed below, this does not justify dishonest behavior. The appropriate response in such instances is to discuss the issue with the faculty member / Dean. 1. To communicate clearly in writing the instructions for each assignment One of the most important steps to take to reduce accidental scholastic dishonesty is to communicate clearly to students exactly what behavior is acceptable and what behavior is not. The faculty have agreed that written instructions should be provided for each type of assignment that will be made during the semester. These instructions should either be gathered together in the syllabus for all types of assignments for the course, or should be given on the face of each assignment. In particular, the instructions should clearly indicate with whom, and to what extent, the student may and may not collaborate on out-of-class assignments, and what other resources (books, computers, databases, etc.) may be used on out-of-class assignments. 2. To design assignments that minimize the opportunity for scholastic dishonesty while still achieving the educational objectives of the assignments It is obvious that it is easier to commit dishonest acts on some assignments than on others. Under the second student responsibility discussed above, two situations were discussed in particular: assignments that were used in prior semesters and out-of-class assignments for which collaboration is restricted. However, the judgment of the faculty is that it would severely reduce the quality of the education provided by the curriculum to eliminate these types of assignments. Therefore, Faculty members are free to give such assignments when they are deemed appropriate, but the faculty will also attempt to minimize the opportunity for scholastic dishonesty when these assignments are designed.


ILMA’s STUDENT HANDBOOK 2017-2020

3. To evaluate assignments on the basis of reasonable expectations given the difficulty of the assignment The faculty has committed to consider the difficulty of the assignment when assigning grades. This does not mean that all students behaving honestly will be able to complete all assignments perfectly. Assignments in classes are frequently designed to provide students with opportunities to work on real-world problems to which there are no clear answers. 4. To actively and consistently enforce the university rules governing scholastic dishonesty Even though the faculty assumes that students are behaving honorably, from time to time individual instructors may have evidence that one or more students have committed an act of scholastic dishonesty. Under these circumstances it is the responsibility of the faculty member to initiate the proceedings against the student(s) by referring their case to the Disciplinary Committee of the University which looks after all discipline related issues of Staff, Students and Faculty. The University has determined that the appropriate penalty to recommend for acts of scholastic dishonesty is an "F" in the course, unless there are extenuating circumstances that indicate either a lesser or a greater penalty should be recommended. For example, a lesser penalty (such as an "F" on the assignment) may be recommended if there is clear evidence of significant mitigating circumstances. On the other hand, a greater penalty (such as rustication from the University or heavy fine) may be recommended if the dishonest act is especially egregious, or if the student has committed prior acts of scholastic dishonesty.


ILMA’s STUDENT HANDBOOK 2017-2020

Definition of Scholastic Dishonesty ILMA Definition of "scholastic dishonesty" includes, but is not limited to, cheating, plagiarism, collusion, falsifying scholastic records, and any act designed to give unfair advantage to the student, or the attempt to commit such an act.

Cheating Following acts are considered as Cheating. 1. Copying from another student's test paper Copying from another student's examination will always be an act of scholastic dishonesty. In addition, reproducing all or a part of another student's homework, essay, or other written assignment for which a grade will be assigned will always be an act of scholastic dishonesty. 2. Using during a test materials not authorized by the person giving the test Such materials might include programmable calculators, computers, notes, books, handouts, etc. Students should be sure to clearly understand what materials are permitted for each test. 3. Failing to comply with instructions given by the person administering the test Students should comply with all instructions, including where to sit, when to begin working on the exam, and when to stop working on the exam. 4. Possession during a test of materials which are not authorized by the person giving the test, such as class notes or specifically designed "crib notes." The presence of textbooks constitutes a violation only if they have been specifically prohibited by the person administering the test. Not only is use of unauthorized materials during a test an act of scholastic dishonesty, but possession of such materials is also an act of scholastic dishonesty. 5. Using, buying, stealing, transporting, or soliciting in whole or part the contents of an unadministered test, test key, home work solution or computer program. This includes obtaining or providing a solution (prepared either by a student or the instructor) for current semester assignments that are the same as, or similar to, assignments that were used in previous semesters or were otherwise available. 6. Collaborating with or seeking aid from another student during a exam or other assignment without authority In addition to seeking assistance from another student, this includes seeking unauthorized assistance from any non-student, such as a friend or relative. This also includes the use of another student's information with or without that student's knowledge. Any assistance from a tutor on a graded assignment is prohibited unless authorized by the instructor in advance. Occasionally a student will inadvertently overhear information that may be beneficial in completing an exam or an assignment. It will constitute scholastic dishonesty if the student uses that information to his or her advantage without reporting the incident to the instructor.


ILMA’s STUDENT HANDBOOK 2017-2020

7. Discussing the contents of an examination with another student who will take the examination Frequently, students in different sections of the same course will take the same or similar exams at different times on the same day. In addition, because of illness or some other reason, students may take an exam before or after it is taken by the rest of the class. In these circumstances, it is scholastic dishonesty to seek or provide information that may in any way aid a student who has not yet taken the exam. It is the responsibility of the student who has taken the exam to determine whether another student has already taken the exam before discussing it, and it is the responsibility of the student who has not taken the exam to inform other students of that fact. 8. Divulging the contents of an examination, for the purpose of preserving questions for use by another, when the instructor has designated that the examination is not to be removed from the examination room or not to be returned to the student At times, the faculty member will seek to prevent copies of an exam from circulating generally, so that, for example, the exam may be administered to other students. When the faculty member has indicated to the students that this is the case, it is an act of scholastic dishonesty to provide or receive information about the contents of that exam. 9. Substituting for another person, or permitting another person to substitute for one's self, to take a test This standard of conduct applies to all out-of-class and in-class assignments for which collaboration is prohibited or constrained. Students are expected to do their own work for all assignments. 10. Paying or offering money or other valuable thing to, or coercing another person to obtain an un-administered test, test key, homework solution, or computer program, or information about an un-administered test, test key, homework solution, or computer program This includes obtaining or providing solutions to current semester assignments or examinations that are the same as, or similar to, assignments or examinations that were used in previous semesters. 11. Falsifying research data, laboratory reports, and/or other academic work offered for credit This includes fabricating events or accomplishments related to outside projects such as audit engagements or Consultancy engagements. 12. Taking, keeping, misplacing, or damaging the property of the university, or of another, if the student knows or reasonably should know that an unfair academic advantage would be gained by such conduct This is particularly important with regard to library and computer resources. Frequently, case assignments may involve library research, where many students will rely on the same library resources to complete the case. It will constitute scholastic dishonesty for a student to take, misplace or damage library resources in such a way as to render them unavailable or unfit for other students. Similarly, many students may rely on computer data bases for completion of an assignment. It will constitute scholastic dishonesty for a student to in any way damage the accessibility of computer resources in such a way as to render them unfit for use by other students.


ILMA’s STUDENT HANDBOOK 2017-2020

13. Misrepresentation of facts, including providing false grades or resumes, for the purpose of obtaining an academic or financial benefit or injuring another student academically or financially In general, any misrepresentation of facts to gain an unfair advantage will constitute scholastic dishonesty. For example, a student who misleads his or her instructor about the reasons for not taking an examination or for turning in an assignment after the deadline has committed an act of scholastic dishonesty. Similarly, it will be considered an act of scholastic dishonesty for a student to report false information on a resume. Plagiarism According to the University rules "plagiarism" includes, but is not limited to, the appropriation, buying, receiving as a gift, or obtaining by any means another person's work and the submission of it as one's own academic work offered for credit. Plagiarism can usually be avoided by clearly citing the work of others when it appears in your own work. This means that the full extent of the reliance on the other work is clearly indicated. Whatever is being quoted should either appear in quotation marks (if it is relatively brief) or be indented (if it is more than a sentence or two). If a summary of facts or an argument is presented that is a paraphrase of another person's work that should be clearly indicated even if the material is not directly quoted. Plagiarism is not restricted to copying from a published source. Copying without acknowledgment from an unpublished manuscript that was, for example, written by another student would also constitute plagiarism. If a student completes an assignment and then uses all or a portion of that assignment as full or a partial completion of another assignment, in the same class or in a different class, without the express permission of the instructor, the student has committed scholastic dishonesty. In general, substantially the same work product should not be turned in for credit in more than one class without the instructor's permission. Collusion "Collusion" includes, but is not limited to, the unauthorized collaboration with another person in preparing academic assignments offered for credit or collaboration with another person to commit a violation of any section of the rules on scholastic dishonesty. On the one hand, the faculty wants to encourage students to interact outside of class. Often this type of interaction facilitates the learning process for everyone. On the other hand, the faculty wish to reserve the right to give students assignments that are to be completed either individually or in small groups outside of class without Consultancy with others. Such assignments often cannot be completed in class because they require too much time, or because they require library or computer resources not available in the classroom. It is the responsibility of the faculty member to provide clear instructions on the extent of collaboration that is acceptable, and it is the responsibility of the student to understand and to conform to those instructions. The student has the responsibility to clarify any ambiguity by


ILMA’s STUDENT HANDBOOK 2017-2020

Consultancy the faculty member. Here is a partial list of the types of collaboration instructions that may be given for individual and group assignments: 1. Unlimited collaboration with all other students in the class for individual assignments, or with all other groups in the class for group assignments; 2. Unlimited collaboration with all other students (groups) in the class prior to producing the final work product such as an essay or report. The writing of the essay or report is to be done strictly on an individual student (group) basis; 3. No collaboration is permitted with other students (groups) at all. All aspects of the assignment are to be completed on a strictly individual student (group) basis. As a general rule, collaboration with anyone who is not a student in that class will always be prohibited. This includes other students who are not enrolled in the class other faculty members, and friends and relatives. Falsifying Academic Records "Falsifying Academic Records" includes, but is not limited to, the altering of grades or other falsification of academic records such as applications for admission, the award of a degree, grade reports, test papers, registration materials, and reporting forms used by the Office of the Registrar. In the context of a particular course, the most important example of "falsifying academic records" would be changing an answer on a test or other assignment after it has been graded, and then submitting it to be regarded as though it had not been changed. This would be a clear case of scholastic dishonesty. Misrepresentation of Academic Background Any student taking admission on fake documentation or providing false and misleading information at the time of admission is a serious offence. Such an action can lead to the harshest of punishment including but not restricted to immediate rustication, monetary penalization or legal proceedings. The case shall be referred to Disciplinary Committee for necessary punishment. Misbehavior with Staff or Faculty Member Any act of misbehavior with ILMA staff or faculty is considered an extremely serious offence. Such an action shall be referred to Disciplinary Committee for strict action against the culprit. The level of punishment may vary from suspension of admission or monetary penalization. Damaging University‟s Property Any act of willful damage to University‟s property or assets are considered as breach of discipline and is made subject to initiation of disciplinary proceedings against the student. Any such incident is refereed to Disciplinary Committee for necessary action


ILMA’s STUDENT HANDBOOK 2017-2020

Letter, Transcript and Degree Issuance Policy ILMA Policy for Document Issuance comes under the forte of Examinations Department. Students and Alumni apply for their respective document from the list of documents available on the request panel on Step. All requisite information regarding the issuance process is available on STeP including the fee/ charges for each document and turnaround time for collection. Once the document is ready for issuance, students are informed w.r.t. the date of collection on STeP. Any student who fails to collect the document on given date has to re-apply. Letter and transcript both need to be signed by the Controller of Examinations and Registrar. Transcript needs to be stamped by the University‟s common Seal. Degree needs to be signed by the Chancellor under University‟s common Seal. Only one transcript and degree can be issued to a student. Issuance of a duplicate transcript and degree requires a signed affidavit along with copy of FIR for loss of transcript/degree.

PhD Thesis Evaluation In order to improve the quality of Thesis of PhD students and to bring out its quality as per the international standards, review & evaluation of the same needs to be done by the laureates of technologically/academically advanced countries. The supervisor shall nominate any 4 foreign evaluators out of 35 approved countries list in the field of Science, Engineering & Technology and present the same to BASR for approval. •

The revised list of technologically advanced countries is as under:

1.

Australia

18. Luxemburg

2.

Austria

19. Malaysia

3.

Belgium

20. Netherland

4.

Bulgaria

21. New Zealand

5.

Canada

22. Norway

6.

China

23. Poland

7.

Czech Republic

24. Romania

8.

Denmark

25. Singapore

9.

Estonia

26. South Africa

10.

Finland

27. South Korea

11.

France

28. Spain

12.

Germany

29. Sweden

35. Japan


ILMA’s STUDENT HANDBOOK 2017-2020

13.

Greece

30. Switzerland

14.

Hong Kong

31. Turkey

15.

Hungry

16.

Iceland

33. United States

17.

Ireland

34. Italy

32. United Kingdom

Out of the four nominated foreign experts from the above list of technologically/academically advanced Countries two shall be selected by the BASR for sending the thesis for foreign evaluation. Minimum requirements for award of PhD Degree In order to improve the standard & quality of PhD Thesis, this policy set-forth standardized minimum requirements for approval of PhD Thesis and notification for award of PhD degree. The policy covers PhD degree in all the programs at ILMA. The Supervisor shall submit the following documentation along with final evaluated thesis to BASR for approval of degree: 1. 2. 3.

PhD thesis Authorâ€&#x;s declaration Plagiarism undertaking by the PhD Scholar Certificate of Approval of PhD thesis by Examination Committee.

If these requirements are not included, the PhD scholar will not be eligible to get the degree and enter in PhD Country Directory (PCD), which is mandatory for attestation of PhD degree


ILMA’s STUDENT HANDBOOK 2017-2020

ACCOUNTS POLICIES MANUAL Fee Collection Policy ILMA collects fee on the basis of Installments/lump sum basis as per the convenience of the students depending upon the financial constraints. Failure to clear dues before the 22nd of every month shall result in a charge of Rs. 1,000/- as late fee on outstanding receivables. Upon submission of fee, receipt shall be generated from the database and student copy shall be handed over to the student for their record. In case database receipt cannot be generated, manual receipt shall be given. At the end of the day, Daily Collection Report (DCR) shall be submitted to the Vice Chancellor for information. Late Fee Policy Late Fee Charging Policy It is the responsibility of accounts department to cut the receipt in the Head of late Fee first (if the late fee is payable) Dues Report and Dues Reconciliation Dues reconciliation will be made every month after late fee application and reconciliation will be sent before 27th of every month with remarks and justifications to Vice Chancellor‟s office and Audit. Ledger Blocking and Late Fee Application Accounts Department is responsible for applying Late Fees on the students whose dues are not cleared after 22nd of every month passed. They block step Ledger of student, take status from database and apply late fees on those students. Once the late fee is applied, a report named Dues Reconciliation Report (DRR) is made to check if all balances are correct and then ledgers are activated at student Step account as mentioned above. Scholarship Policy ILMA Vision and Mission both highlight the University‟s drive to make education accessible to all. For this case, ILMA gives out scholarships/discounts to the deserving students through its multiple admission campaigns as campaign discounts thereby making education affordable for all. Students must fulfill the requisite criteria for the award of scholarship/discount and submit requisite supporting documents to support their claim. ILMA shall have proper documentation for granting various kinds of scholarships that will be comprehensive enough to maintain transparency and fairness in granting the scholarships. A list of all kinds of scholarships available along with the respective procedures for access to these scholarships shall be disseminated to the students effectively through the students‟ handbook, website and/or other channels and record of the recipients of various kinds of scholarships along with the amount of scholarship shall be maintained program-wise. In absence of requisite supporting evidence, Scholarship shall not be awarded. Accounts department gets the scholarship approved by the Vice Chancellor. In case a student is found to be in breach of code of conduct of the University or academic underperformance, his/her scholarship/discount maybe revoked. Certain scholarships are also available for staff and faculty members to pursue a higher educational qualification.


ILMA’s STUDENT HANDBOOK 2017-2020 Admission Freeze and Re-Admission policy Admission Freeze Admissions are freezed if earlier mentioned condition(s) are fulfilled as discussed in Admissions Policies Manual. Re-Admission Re-admission applications are to be compiled and checked with the database status of students whose admissions are cancelled. If the student is in confirmed status, there is no need to recover the documents, if the student is in any status other than confirmed, then student must be called for meeting and his complete documentation sets along with admissions set of undertaking is to be recovered;      

Step file must contain the student application supported with the documentations and Undertakings; For students who fail to attend the meeting for documentation or do not have certain documents should also be made part of the step for onwards decision by the Vice Chancellor; Program completion percentage should be mentioned on the application by the Vice Chancellor; All the recovery cases are to be put up in form of step file to examinations, where the documents will be scanned and records of the student will be updated, after files checking from examinations, the same will be routed to Director Audit &ARC; The documents will be held by Audit department for Updating in store. However the approvals on the applications will be reverted to Accounts department; All approved re-admission cases must be converted to new tag but the discount has to be revoked from onwards semester.

Manual Receipt Books Policy Manual receipt books shall be issued to Accounts department after clearance from Finance and dual scrutiny by Audit department. Six receipt books shall be issued to Head of Accounts at a time. One for each campus and two spare. In case, if one book is finished at a campus/delivery centre, Accounts officer will intimate the Head and get a spare book issued. Meanwhile, reconciliation needs to be put up for manual receipt book which will be duly signed by Director Finance and checked by Audit department. After this it will be submitted to the Vice Chancellor for approval and will then be issued by store. All receipts must be entered in Database. In case if any ID is not in database, then a list is to maintained of all IDs for which payment is received. These manual receipts shall be part of Finance department‟s monthly MIS. Accounts department shall be keeping a manual book at each campus/delivery Centre for recording the entries manually for the cases where updating in database is not possible. In case the entries are manually recorded due to database issues, it is the responsibility of Accounts department to get the payments online as soon as database issue is rectified. Monthly Student Dues Report Policy Student Dues Report (SDR) shall be submitted by Accounts department to the Vice Chancellor on 22nd of every month after posting of late fee. Ledgers of students shall be opened after the Dues Report has been submitted to the Vice Chancellor‟s Office.


ILMA’s STUDENT HANDBOOK 2017-2020

STUDENT COUNSELING POLICIES MANUAL ILMA shall ensure that Suggestion boxes are installed for feedback from the students and record of suggestions shall be maintained and utilized in taking decisions. Student Academic Counseling Policy Student Counseling Department is tasked with catering to student‟s academic, personal and professional requirements. The Department is formed to cater to all these student requirements. Furthermore, every campus/delivery centre has a dedicated and independent Counseling Department with one senior manager to resolve students‟ issues. As a matter of policy, all student issues received on STeP or in person must be resolved in 15 working days. A report of non-concluded, non-responded correspondence shall be sent to Vice Chancellor‟s Office for necessary action against the department. Sports Room Timing Policy Student lounges and sports room/gym shall be made accessible to student between 11:00am-07:00pm every day except Sundays. An on duty Sports Officer must be presented at all times to ensure no injury happens to students nor the assets of the University are mishandled. Student Co-Curricular and other Activities Policy Student Co-Curricular activities are to be governed by different student societies headed by various Head of Departments and supported by students. All co-curricular activities are planned in a yearly calendar in the form of Series of Events (SoE). Funded and non-funded activities are pre-planned and managed by different societies. The student societies shall take initiatives for development and service to the communities. APD shall estimate the impact of social support activities on the society and the students through a proper mechanism on yearly basis and properly document the same. Besides, the societies shall perform such activities to support the environment protection policies. Student Internship Policy ILMA doesn‟t have compulsion of Internship in the programs offered. However internships are encouraged and Alumni and Placement Department is tasked with creating internships and jobs for our students and alumni through the network of placement partners. APD is tasked with getting frequent internships& placements per month and regularly shares profile of our students and alumni with key employers. Student & Faculty Handbook Policy Student& Faculty Handbooks must be placed on STeP in downloadable format for all students. Student‟s Handbook must include basic operational information for students and should be updated every three years, available on the website. Student ID Card Policy To enter in the campus/delivery centre, ILMA‟s ID card is mandatory. Security officer has to check the ID card with each and every student entering the premises. Along with the checking of ID card, it is also the responsibility of Security Officer to check the expiry of the card. For the students who have not received their cards, the Security Officer shall immediately handover the card available in his office against a valid receiving from the student in hardcopy.


ILMA’s STUDENT HANDBOOK 2017-2020 Student not having ID cards or those carrying invalid or expired cards shall be made to wait at the security room and immediately informed to the Head of Security, who will then meet the student and inquire about the reason of non-compliance of card policy. It is mandatory on the Security officer to check the status of these waiting students in order to take appropriate decision. Existing New Null/ New CWC Students For cards forgotten or expired or lost, students have to apply for a duplicate card. Students will be asked to submit the duplicate card charges at the Accounts Counter and submit a copy of receipt to Security Officer after which his/her entry will be allowed. All studentsâ€&#x; application for duplicate card will be monitored by HOD Security, who shall process them and get the cards printed through Creative department within one week and submit to Security Office for delivery to students. After two weeks of the receipt date, entry should be restricted as no card should be kept in pending once student has applied for it. For all the duplicate cards printing, HOD Security must instruct Creative department to get the card printed as per old validity. For the students, whose cards are not printed or not in the ID cards list, Security officer has to note the case in his daily report and intimate to HoD Security for onwards follow up on the case. Alumni / TGR/ CGR Students Other Campuses Alumni/CGR/TGR student coming to delivery centers other than Main are to be guided by the Security Staff that the issues of graduates will only be dealt at Main campus through online appointment via STeP. Main Campus Card is not mandatory; however such students shall not be allowed to meet except APD, who will then note the case and guide the student to take appointment through panel at STeP. Students should be properly guided that the case will only be put to process if applied through appointment. For students who are old graduates and do not have access to their STeP account, the case is to be noted and STeP account is to be made. Cancelled Student Other Campuses Cancelled students coming to delivery centers other than Main are to be guided by the Security staff that their issues will only be dealt at Main campus through online appointment via STeP. Incase Security Officer is unable to deal the students; it is advised to coordinate with HoD Security for dealing with such cases.


ILMA’s STUDENT HANDBOOK 2017-2020 Main Campus Cancelled students are not to be allowed inside the campus unless if they have come through an appointment or for payment of their dues, for which security officer has to call HoD who will then check the case and go with the student to the Accounts Counter, get the payment made and make sure the student exits the campus. Admission Visitor Policy A maximum 30 serial numbers passes shall be available with Security Officers. Visits pertaining to admissions are to be given token according to the serial number in use. Such serial numbers along with the name and brief details of the visitor shall be noted by the Security Officer and after getting the required formalities done from the visitor, the Security shall allow the person to Admissions department. Student Code of Ethics Policy ILMA Students, Staff and Faculty must abide by the Code of Ethics which is duly covered in ILMA Academic and Scholastic Dishonesty Policy. The other salient points of Code of Ethics are Responsibilities of the Students to be communicated through Code of Ethics 1. To understand the definition of scholastic dishonesty The first step in building a culture of honesty is to insure that students have a clear understanding of what is permissible behavior and what is not permissible behavior. If a student has any questions concerning the application of the rules prohibiting scholastic dishonesty in regard to a particular assignment, it is the responsibility of that student to seek clarification from the Faculty member of the course. 2. To understand the instructions for each assignment, quiz or examination Course objectives differ, and there will be some variation in permissible behavior from one assignment to another, and from one class to another. In some classes exams may be open book, while in many others they will be closed book. For some assignments students will be allowed to collaborate with other students, while for other assignments students will be prohibited from collaborating with other students. It is the responsibility of the student to understand the instructions for each assignment, and to ask the instructor for clarification whenever necessary. There are three particular sets of circumstances in which assignments may provide opportunities for dishonest behavior that students must be very careful to avoid. All sets of circumstances are related to outof-class "cases" or "projects" that may be assigned in many of the classes in the University. First, it is neither practicable nor desirable for a faculty member to prepare completely new assignments each time a course is offered. If the ethical implications are not considered, some students may seek assistance from a student who took the course previously. However, to provide such assistance would be an act of scholastic dishonesty under all circumstances. Second, students are usually directed by the instructor for the course to complete these cases and projects on either an individual basis or on a group basis. Collaboration between individuals or groups may be entirely or partially prohibited. If the ethical implications are not considered, some students may seek unauthorized assistance. However, to seek or provide such assistance when it is prohibited would also be an act of scholastic dishonesty.


ILMA’s STUDENT HANDBOOK 2017-2020 Third, it is sometimes the case that a course examination is similar to an examination used in a previous semester. Different instructors have different policies on whether students are authorized to access previous examinations and their solutions. Such policies should be clarified for each individual course. Unless explicitly authorized, students should not seek or provide old examination papers to the students. 3. To refrain from committing any acts of scholastic dishonesty If each student understands the definition of scholastic dishonesty and the instructions for each assignment, then he or she should be able to avoid committing acts of scholastic dishonesty. Ignorance of the definition of scholastic dishonesty is not an excuse for dishonest behavior. In addition, although assignments in classes are frequently very challenging, the difficulty of an assignment is never an excuse to behave dishonestly. 4. To take appropriate action when acts of scholastic dishonesty are observed Commission of an act of scholastic dishonesty by a student is not a victimless offense. All of the other students in the class are victims because their honest efforts cannot be fairly evaluated if work by some students has been unfairly accomplished. All other students in the program, even if they are not in that class, are victims because the integrity of the program has been compromised. As a result, to passively observe dishonest behavior is to condone it and to encourage it. To avoid condoning or encouraging such behavior, students have the responsibility to take action that will prevent dishonest acts from occurring now or in the future. Appropriate actions include confronting the student who has committed the act and reporting the observed behavior to the faculty member. Failure to act allows dishonest students to victimize all of the honest students in the program, and serves to lower the value of the honest students' achievements. 5. Smoking 1. To benefit the health and security of the bulk of the ILMA community, it is our endeavor to convert the complete premises of ILMA into a „No Smoking Areaâ€&#x;. 2. Also, the smoking of sheesha or other similar contraptions is strictly prohibited all over ILMA and at all times. 3.

Unlawful possession, use, purchase, or distribution of alcohol or drugs at ILMA is prohibited.

4.

Non-compliance of smoking policy will result in fines and disciplinary action as applicable for violation of rules.

6. Fire Safety Smoking is prohibited at ILMA. No such actions are allowed by the students which can cause fire within the premises of ILMA. Fire drills are held on a regular basis. Directions for fire drill procedures are posted in every building. Students are financially responsible for damages resulting from reckless conduct or violation of this policy. Any student in violation of the ILMA fire safety rules (e.g., unauthorized candle/object burning, tampering with fire safety equipment, etc.) may be subject to restitution and replacement costs, a fine, adjudication through the student conduct process, or other reasonable resolution as deemed appropriate by the discipline committee.


ILMA’s STUDENT HANDBOOK 2017-2020 7. Safety & Security 1.

Always keep a laminated copy of your CNIC (National Identity Card).

2. Students are advised, at all times, to display their ILMA ID card and take care of their personal belongings. 3. Any student found lending his ID card to an outsider, to get past the security, will be penalized or subjected to disciplinary action. This is a violation of ILMA‟s policy. 4. Safety & Security of personal belongings of students is their personal responsibility; ILMA will not be responsible for any loss of these items on account of carelessness / irresponsible behavior. 5. All lost items are, nevertheless, to be immediately reported to the concerned Admin Manager, so that necessary action can be initiated to facilitate recovery / identification of culprits. False representation The forgery, alteration, or unauthorized possession or use of ILMA‟s documents, records, or instruments of identification, forged or fraudulent communications (paper or electronic mail) are prohibited.

Unauthorized Entry or Access Unauthorized entry into or presence within ILMA premises including athletic facilities, construction sites and student rooms or offices, even when unlocked, is prohibited. Tampering with locks to buildings, unauthorized possession or use of keys and alteration or duplication of keys is against ILMA‟s policy. Climbing on ILMA building or ILMA-owned structure. Participation in any of these activities may subject a student to fines and other sanctions. Unauthorized Use of ILMA’s Facilities or Services The unauthorized use of ILMA‟s property, including but not limited to ILMA buildings, spaces and grounds, documents and records, or furnishings, equipment and materials, is a violation of ILMA policy and is subject to disciplinary action. Theft and Vandalism Theft and negligent or intentional damage to personal or to ILMA property is prohibited, as is possession of stolen property. Repair and replacement costs will be charged to the appropriate students and may warrant disciplinary action.

Retaliation ILMA will not tolerate retaliation. Retaliation can take many forms, including continued abuse or violence, threats and intimidation. Retaliation should be reported promptly to the Dean and Director of ILMA and may result in disciplinary action independent of any sanction or interim measures imposed in response to the underlying allegation of misconduct.


ILMA’s STUDENT HANDBOOK 2017-2020

Weapons and Fireworks No student may possess or use a firearm on ILMA‟s property and its environs. Firearms, including rifles, shotguns, handguns, air guns and gas-powered guns and all ammunition or hand-loading equipment and supplies for the same, are not allowed. No student may possess or use fireworks, dangerous devices, chemicals, or explosives on ILMA‟s property or its environs. Items such as knives that could be viewed as weapons are forbidden. Ragging Ragging is absolutely prohibited at ILMA. Any student subjected to such behavior or a witness to it, should report to Registrar immediately. First time offenders will be subjected to a fine, depending on the gravity of the behavior. Repetitive behavior will result in strict disciplinary action, including expulsion from ILMA. The following acts will constitute ragging: * Words spoken or written which has the effect of teasing, treating or handling with rudeness a freshmen or any other student; * Indulging in rowdy or undisciplined activities by any student(s) which can cause annoyance, hardship, physical or psychological harm; * Coercing a student to indulge in an act he/she normally wouldn‟t do; * Any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any student; * Exploiting the services of an any student for completing the academic tasks assigned to an individual or a group of students; * Any act of financial extortion or forceful expenditure burden put on a student by other students; * Any act that affects the mental health and self-confidence of a student; * Any attempt to take advantage of a freshmen or an attempt to ridicule a freshmen in front of others. Dress Code A "dress code" includes unwritten rules of cleanliness, good grooming, good taste and appropriateness. When in doubt, opt for the conservative approach. 1. All students are to be decently dressed and in a manner that is appropriate for any institution of Higher Learning. 2. Clothes should be inoffensive in terms of cuts and style, or the messages printed on them 3. Female students may only wear jeans / tights provided their tops are of minimum upper thigh length. They should also be modest and avoid transparent materials and short lengths for sleeves and trousers / shalwars


ILMA’s STUDENT HANDBOOK 2017-2020

4. Male students are only allowed full length trousers or jeans. For footwear, they must wear dress shoes, moccasins, joggers or sandals with back straps. Failure to conform to ILMA‟s dress code may result in disciplinary action. Political Endorsements When posting on behalf of a student organization, students should not endorse or support any political candidate. Social Media The following “best practices” have been compiled to serve as a guideline to students participating in social networking as a group or as an individual. 1. Students should be honest about their identity. Participate only under the student‟s name. 2. Students should have all the facts before posting something. Cite sources where applicable. 3. Be respectful and courteous in posting and communicating and avoid derogatory remarks against ILMA or its employees; Library Books Issuance and Lab Usage Policy Managing Books, Journals & Magazines New requirements are made by the HOD Academics in line with the curriculum and the course outlines being updated every semester duly approved by the HoDs & Deans and are proposed to the Vice Chancellor‟s Office for approval. The approved books, journals and magazines will then be procured by the Procurement department. All new books, journals and magazines purchased are to be recorded in Library Information Management System (LIMS) by the Librarian. ILMA shall ensure presence of at least 15000 latest editions, original books from international major publishers with student to book ratio of 1: 4. Besides, at any point in time, at least 05 IEEE/ACM transactions/proceedings and 10 technical magazines shall be available in hard copies in the library. Newspapers All newspapers shall be aligned by this Department for future reference. Issuance Record & Fines Issuance will be done through manual book card, and will be maintained in LIMS mentioning the due date. After the due date a nominal fine per day will be charged till the book is returned. Every Saturday the weekly fine report shall be mailed to Audit department for checking and verification. The same will be compiled till 22nd of every month and accordingly notices will be placed on STeP and fines shall be imposed on students‟ ledgers. Lab support  Lab timings shall be from 9 to 9 for every campus/delivery centre;  Maintenance of labs for classes and general usage;  Upgrading the systems as and when required;  Installation of new software as per the requirement of the course. ILMA shall maintain, upgrade following types of Labs:


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ILMA’s STUDENT HANDBOOK 2017-2020 Programming Lab Systems Lab Hardware Lab Media & Fashion Lab

STeP Management Policy ILMA University is catering to students‟ issues through STeP. All students‟ queries on STeP are to be entertained by Examinations department except ones which are related to Academic issues like Enrollment or campus/program/shift change. Students have the option of registering a self-explanatory request through “For other request” panel which is monitored by Student Counseling Department. For all such request of students, Examinations, Academics and Student issues need to process the applications in one week, seek approval and conclude within 15 working days.

Student Meeting and Appointment Policy Appointment panel is activated on STEP to facilitate the meetings with students‟ parents/guardians. Student may select of the appointment timings through STEP and appointment will be given to him there and then. There is no charge for appointments. Students whose parents are willing to meet the management personnel may take appointment through this panel. It should be noted that parent/guardian has to turn up on the exact date and time as taken through appointment. Student cannot avail the appointment if his parent/guardian fails to turn up, as for students; Student Counseling Department is already available to serve. Alumni students are also allowed to avail appointments. Bringing parent/guardian is not mandatory on them. Same applies for cancelled students also. Student Skill Enhancement Policy ILMA shall endeavor to inculcate soft skills in its entire students through Seminars, Workshops, Trainings and Guest Speaker Sessions. For this purpose, regular sessions shall be made part of the Series of Event and circulated to all so that most students can benefit from this session and it enhances the skills of the students for better professional proficiency Student Bodies Policy Student Co-Curricular activities are to be governed by different student bodies headed by various Head of Departments and supported by students working under the guidance of the Registrar. All co-curricular activities are planned in a yearly calendar in the form of SOE. Funded and non-funded activities are preplanned and managed by different societies.


ILMA’s STUDENT HANDBOOK 2017-2020 ALUMNI AND PLACEMENT POLICIES MANUAL Alumni & Placement department shall provide guidance to the students about their career-related problems by maintaining proper record ensuring that almost all graduating students get benefitted every year. Alumni Engagement and Participation Policy Alumni and Placement Department (APD)is created with the sole purpose of counseling the existing students with respect to internship opportunities and graduates for job placements. APD also maintains close coordination with Alumni for linkages and feedback with respect to market needs. Following is the minimum role of APD:             

Placements of alumni job MOUs between cooperate sector by alumni to ensure timely placements of students and Alumni. Arrange Seminars for student Internship Placement Meetings with alumni Work Shops Alumni Association meetings Alumni events Motivational Guest speaker session ILMA‟s Job Fair Recruitment Drives Provide career counseling services to students Strong involvement in curriculum development, student grooming, student‟s internship and student‟s placement through Alumni Association.

Operational Procedures Coordination with Alumni  APD shall keep an updated record of the graduates through strong coordination with Examinations department;  These students are then called upon and a meeting is done to guide them for future. Catering to professional needs  All the students who are unemployed and the department finds that here is a need of training with respect to professional career and industry requirements, then a training session is planned and all such graduates are invited to attend;  After the training session, certificates are issued to the graduates and their CVs are collected.


ILMA’s STUDENT HANDBOOK 2017-2020 Liaison and socializing with alumni and companies    

APD also makes visits to various organizations and many graduates are contacted which are already enjoying professional careers; Socialize with alumni and get updates regarding their placements; Socialize with Alumni through events and gatherings; Continuous emphasis on creating mutual benefits through effective MOUs

Maintenance of record/updating on notice boards and social media  The departmental so keeps a record of key employers  Keep record of updated CVs to be forwarded in case of an urgent placement.  Makes sure that the notice boards, face book page and website are updated with respect to the vacancies, events and the schedules. Capacity Building  W orks on capacity building of students by arranging guest speaker sessions, workshops, seminars, counseling sessions and other events;  Works on creating and building up alumni based donation system. Placements  Liaison with the industry and the alumni for creating placement opportunities;  Coordination with the HR departments. Recruitment Drives  Conduction of Recruitment Drives of various companies that the student can get job opportunities;  Conduction of a yearly Job fair before the convocation so that the graduates can get jobs before entering into the market. Alumni Portal For the graduating students, registrations is required to be made for alumni portal. Alumni and placement department will get all the jobs posted and will keep follow up from students regarding placements  

All sorts of events updates will also be shared through this portal Students will have option for updating their profile and updating their CVs

Record Keeping APD keeps a record of CVs to be forwarded in case of an urgent placement. As soon as a vacancy arrives, the placement department analyzes the nature of job and contacts the students for an internal interview, the suitable candidates are then referred by the University Department also makes sure that the notice boards, face book pages and other social media sites are updated with respect to the vacancies, events and the schedules


ILMA’s STUDENT HANDBOOK 2017-2020 Alumni Association Policy ILMA‟s Alumni Association shall be the Alumni representative body of the University. The body shall comprise of all the Alumni of the University who seek membership through registration on Alumni e portal. Only the Alumni of the University can be the member of this body. The aim of the association is to seek almost 80% active Alumni as its members. The association has a properly planned calendar of activities/SoE for meetings, workshops, seminars and allied activities to be held. Registration Registration for Alumni Association can be achieved through Alumni e portal without any membership fee. Purpose Purpose of the Association is to create a bridge between the Alumni and the University through arranging meet n greet sessions, Re-Unions, Sports events and involvement in University‟s activities.

Members The Alumni Association shall have following members: President Vice president Finance Secretary Operations Secretary Alumni Liaison Secretary Curriculum Advisory Secretary Placement Secretary Sport Secretary The Patron of the Alumni Association shall be Head of APD. The Patron shall sanction funds that may be required by the association to carry out certain activities after seeking written approval from the Vice Chancellor. The funds for Alumni Association are budgeted under the head of Entertainment which shall not exceed 2% of the total entertainment budget. Alumni Meet up/Re-Union Policy Alumni Meet up/Re-Union shall be conducted every two years under the supervision of Alumni Association. A feasibility shall be submitted to the Vice Chancellor by the Head of APD with budgeted expenses and receipts. The approval for covering the difference if any shall be approved by the Vice Chancellor. Once approved, Alumni Association will execute the plan for conduction of Alumni Meet up/Re-union. The Alumni Meet up/Re-Union should be arranged in the convocation weekend.


ILMA’s STUDENT HANDBOOK 2017-2020 Placement and Career Counseling Policy Placement Department maintains active relationship with various Head of the HR Departments of leading Industrial and Corporate Companies, Head Hunting Firms and other electronic recruitment companies. Different requirements are generated by partner companies asking for CV‟s of our students and Alumni. If relevant CV‟s are available in the database, the CV‟s are sent to the concerned companies and then active follow up is done. If relevant CVs are not available, the job requirements are placed on ILMA official Face book page and on ILMA Alumni portal. The received data is then delivered to the companies. Apart from these recruitment drives and job fairs are also arranged actively. Placement & Graduates Records and Documentation Policy ILMA has documented placement and internship procedures. APD maintains record of placement activities every semester including job fairs, on the campus hiring/Recruitment Drives, students‟ referred to the employing agencies etc. containing the number of students got recruited asa result of these activities; The department shall also keep a record of key employers who have hired our alumni and students on job/internships and get up date regarding job vacancies. In addition to the above, APD shall keep upgraded record of CVs of students to be forwarded in case of an urgent placement. As soon as a vacancy arrives, the APD will analyze the nature of job and contact the students for an internal interview. The suitable candidates are then referred by the University. APD shall make sure that the notice boards, face book page and website are updated with respect to the vacancies, events and the schedules in time. APD shall also maintain Graduates ‟Directory and sends it to all key employers and the HR agencies for better future prospects of the students. Student Finishing School Policy Alumni and Placement Division arranges various events and activities for development of soft skills in the graduating students. ILMA will perform soft skills infusion in graduating students by training them in speaking, presentations and CV writing skills with the objective of preparing them for tin their entry in their professional careers. Till a formal Finishing School is made with complete bye laws, APD will conduct these Skills Development Sessions for students‟ grooming. Further, documented system exists at ILMA for personality and skills development of the students including imparting employability skills to the final semester students and taking initiatives beyond classroom teaching in the form of organizing workshops and seminars etc. for the student grooming. A regular calendar of such activities shall be developed and implemented every semester. This calendar shall be communicated to the students through multiple channels and impact of such activities shall be measured by APD at the end of every semester.

Ilma Student Hand Book 2017-2020  

The Student Handbook is a guide to the students and is developed to present general information about ILMA University formerly IBT, its poli...

Ilma Student Hand Book 2017-2020  

The Student Handbook is a guide to the students and is developed to present general information about ILMA University formerly IBT, its poli...

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