Tropica l Topics
From the Presiden t On Thursday, February 7th, the Provisionals and Sustainers honored each other at the Mardi Gras Mingle. Special thanks to Margie Kusnerik for organizing the event and Carolyn Gaido for opening her home. The Sustainers were very impressed with the Provisional class and all their accomplishments, both in the League as well as personally.
Your leadership team attended the Mid-Year Retreat on Sunday, February 24th, at Sugar Bean (thank you, Jocelyn). The purpose of this training is to begin preparations for transitions and submission of required documents for reporting purposes. Thank you to Jocelyn Sullivan, Elizabeth McCarty, Amy Lilly, Kristen Lepo, Hayley Hardcastle, and Shannon Lecoq for your expertise and presentations. If you chair a position and were unable to attend, please review the e-mailed documents and contact me or your council VP with any questions. The Spring Market ladies are Rockin’ the Casbah! This enchanted weekend begins with an Evening at the Oasis on Friday, March 22nd, and continues with the Sunrise Soiree Breakfast and Style Show on Saturday, March 23rd. They have worked diligently to secure a variety of vendors for the Market that will be free to the public from 9-4 on Saturday, March 23rd. Don’t forget to stop by and get your picture taken with the Easter Bunny!
Everyone should have received their Membership Renewal notice at the last general meeting 2012-2013 President or in the mail shortly thereafter. Please remember the deadline is March 31st. Payments not postmarked by the March 31st deadline will be assessed a $10. late fee, and removal of membership will occur if unpaid after April 15, 2013. When planning my daughter’s 4th Birthday, I asked her what type of party she’d like to have and she responded with “A GREEN PARTY!”. So, after a week or so of wracking my brain about how I could throw a “green party”, it came to me … a St. Patrick’s Day Party - it doesn’t get much greener than that! In honor of the holiday, here are a few thoughts. St. Patrick’s Day is an enchanted time - a day to begin transforming Winter’s dreams into Summer’s magic. ~ Adrienne Cook May your pockets be heavy and your heart be light, May good luck pursue you each morning and night. ~ Irish Blessing Leprechauns, castles, good luck, and laughter Lullabies, dreams, and love ever after A thousand welcomes when anyone comes That’s the Irish for You! ~ Author Unknown For each petal on the shamrock This brings a wish your way Good health, good luck, and happiness For today and every day. ~ Author Unknown A best friend is like a four leaf clover: hard to find and lucky to have. ~ Author Unknown May the saddest day of your future be no worse than the happiest day of your past. ~ Irish Saying MISSION STATEMENT The Junior League of Galveston County, Inc. is an organization of women committed to promoting voluntarism, developing the potential of women and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively education and charitable. JUNIOR LEAGUE OF GALVESTON COUNTY BOARD OF DIRECTORS 2012-2013 President - Amanda Gaido Finance Vice President - Amy Lilly President Elect - Jocelyn Sullivan Fundraising Vice President - Holly Pelletier Secretary - Elizabeth McCarty Membership Vice President - Kristen Lepo Communications Vice President - Sarah Sullivan Past President - Yvette Schulz Community Vice President - Jennifer Caffey Sustainer President- Marjorie Kusnerik
ConfiFIdential SAVE THE DATE! Join us Saturday, April 13 as we tour Galveston’s greatest kitchens. From trendy lofts near the Strand to the quaint Victorian homes of the Historic East End, you will experience a variety of styles and flavors. Fabulous tablescapes and menus from Beachside to Boardwalk will delight you. End your journey with a few minutes spent shopping in our cookbook and kitchen marketplace. Call your girlfriends now! This event is not to be missed! Tickets can be purchased online now. Beginning in March, they will also be available at General Meetings and Kitchen Chick in Galveston. UPCOMING OPPORTUNITIES Shifts are now available online for the following events: Spring Market – March 23 Galveston Women’s Conference – April 5 Details to come on opportunities during the Kitchen Tour… COOKBOOK POINTS FULIFILLMENT An updated listing of cookbook points will be available at the March General Meeting. Please take this opportunity to verify your points before status notifications go out in April. If you have questions, please contact Amy Brown at email@example.com.
Sprin g Fun dra iser - Fun Run
The Fundraising Council has been actively researching and investigating possible new fundraisers for the future. The following proposal was approved at the February Board Meeting and presented to General Membership at the February General Meeting. All Active members will vote on this new 5K Fun Run proposal at the March General Meeting. Please review the proposal and contact Holly Spring Fundraiser - 5K Fun Run Pelletier with any questions at firstname.lastname@example.org or 832-865-3379. Who: Spring Fundraiser Event Chair Spring Fundraiser Fundraising Chair 8 Committee Members 35 JLGC volunteers â€“ day of event 350 Community participants What: Host a 5K Fun Run and 1K Kid Dash Mini Festival set up after with games for kids, snacks, booths showcasing our community projects When: Possible dates February 15, 2014; March 29, 2014; March 22, 2014 How Much: $20 pre-registration via website $25 day off registration $10 Kid Dash Where: Northern portion of the County â€“ Walter Hall Park; Sportsplex on Hwy 96, Kemah Why: With more than 75% of the countyâ€™s population concentrated in this area, we feel it is necessary to reach out to this region. This area is a perfect demographic for this fundraiser. Hosting this event in this area, we not only profit financially from the race participants, but local business will join in sponsoring the Run. Adding on the mini festival following the event should help us gain much needed exposure for our organization and community projects. In large part, JLGC is not recognized by citizens or businesses in this region of the county. A Fun Run 5K will also serve the people of the county and improve our community. Runners and families alike can enjoy a day of health, fitness, and community. Future Expansion Possibilities: - Enlarge the event following the race to an all day event by selling vendor spaces, selling food & drinks, and having live entertainment. - Certifying the course and lengthening the race to a 10K or Half Marathon to attract more serious runners and tap into the runner subculture.
Proposed Bud get Spring Fundraiser/Fun Run 5K Revenue Sponsorships/Race Fees Underwriting Contributions Total Income
Expenses Facility Credit Card Fees Audio Visual Security Portable Restrooms Website Promotional Materials Bibs with chips Food/Drinks T-shirts @ 6.00 each Entertainment/Rental Coning
365 225 50 240 350 160 300 600 545 2,100 300 250
Net Revenue, Fun Run 5K
PLan n in g Stra tegy
JLGC Fun Run Planning Strategy Spring 2014
a. Determine Date & Location i. Get the necessary permits from the city. b. Map out exact race route. c. Educate our committee i. Set committee meetings ii. Determine volunteers needed during race-35 d. Determine Registration Logistics i. How will people pre-register? website ii. What information do we need to gather? iii. Signed Liability Waiver Approval - Legal e. Determine Race day set-up. i. Determine timeline for Set-up ii. Where will people park? iii. Where should we place the registration table? 1. Determine sign-in process and numbering - Bibs iv. Where should we place the medical tent? v. Where should we have water stops? vi. Should we have the award ceremony? Where? 1. Obtain race medals-kids only 2. Determine ceremony host and script. 3. Determine if any A/V needs. vii. Determine where we need signage. 1. Design Signage 2. Print Signage viii. Set-up place and time for sponsors to drop of bag filling supplies. 1. Gather volunteers and have bag filling get together. ix. Volunteer photographer or videographer? Marketing a. Name b. Create & Approve Logo c. Create the â€œwhyâ€? story i. What challenges are faced that drive fundraising? ii. Contact people who have or will benefit from fundraising and tell their story. d. Create Brochure & Registration Form for Runners/Walkers i. Distribute brochures to running stores or places of interest e. Create Brochure & Registration Form for Sponsors i. Determine Sponsorship Levels & Incentives f. Create Posters/Flyers for Distribution g. Create Website i. Allow people to register online h. Use JLGC Facebook i. Additional Marketing Online i. Create YouTube Video Channel
1. Make video promoting event? 2. Shoot video at event to promote next year 3. Gather stories of people who have benefited. ii. Create a Flickr/Snapfish Account 1. Post pictures online. 2. Create social networking profiles 3. Create Events 4. Make Friends j. Coordinate with local running clubs k. Design & print volunteer & racer t-shirts. Add to racer bags. Fundraising a. Gather list of potential donors i. Send Brochure ii. Hand brochures to every forseeable participant or sponsor iii. Make follow-up phone calls b. Determine how money will be collected. Race Day Operations a. Set-up i. Registration 1. Hand out numbers with timing chips 2. Registration packets & shirts ii. Signage iii. Watering Stations 1. Water must be pre-purchased 2. Volunteers in place iv. A/V, Award Ceremony 1. Electricity must be available, figure how much you need. v. Handout radios for on-site communication vi. Medical tent 1. Find volunteer medical staff 2. Gather ice & supplies b. Run the Race c. Post results for serious runners. d. Tear down the event Follow-up & Evaluation a. Match goals with actual results b. Follow-up communication with racers and volunteers i. Send out report on how money was used. ii. Promote next yearâ€™s race
2013 PROVISIONAL CALENDAR Meeting Attendance: • Attend at least 6 of the 8 General Membership meetings • Attend at least 6 of the 8 Provisional meetings • Attend at least 1 of the 6 Get to Know You events • Attend at least 3 of the 6 fundraising workshops • Attend Annual Dinner General Membership meetings are typically held the second Monday of every month between September and April. Provisional meetings are usually held the third Monday of each month. For both, the social begins at 6:00 PM and the meeting starts at 6:30 PM. Please note that several meeting dates are adjusted due to holidays. Attendance is optional at all events listed in blue. Attendance is mandatory at one of the six Get to Know You events listed in red. Attendance is mandatory at three of the six of the workshops listed in green. March 18 General Meeting TBA (delayed due to Spring Break) March 22 Spring Market Preview Party San Luis Resort, Galveston Island March 23 Spring Market Setup San Luis Resort, Galveston Island March 23 Sunrise Soiree San Luis Resort, Galveston Island March 25 Provisional Meeting and Social The Spot, Galveston Island (delayed due to Spring Break) Mid-March Placement Interviews Scheduled with your advisor April 8 General Meeting Elk’s Lodge, Galveston Island April 13, 6:00 Provisional Social AMF Star Lanes Bowling, Texas City April 15 Provisional Meeting Trueheart-Adriance Building, Galveston May 13 Annual Dinner TBA May 18, 6:00 End of year Provisional Party Garden House, Galveston Island
Note from P R:
T-Shirts are in! Please remember to pick up your red and baseball style t-shirt at the February General Meeting. The March General Meeting will be your last chance - after the March GM, all remaining shirts will be dropped off at the TA Building and you will be responsible for picking them up from there.
KITK is partnering up with William-Sonoma! We had a great March event serving â€œGREENâ€? smoothies. We have a jam packed April with several events to sign-up for. Please look on the calendar to sign-up for shifts. April 6th is the Grand Kids Fest and April 13th is at Mainland Prep. Our last event will be held at William-Sonoma on May 4th at 9:00 am, sign-up to help. Look in Wednesday Weekly Notes for future volunteering events.
JLGC Ca len da r of Even ts MARCH 2013 1st: Job Descriptions Due 2nd: 9am-Noon, Kids in the Kitchen 6th: 6:30pm, Board Meeting, Mainland, Jennifer 11th-15th: GALVESTON ISD, SPRING BREAK 16th: Food Distribution, MI Lewis Social Services Center, 7am-9:30am, Dickinson 18th: 6pm Social, 6:30pm General Meeting 20th: Tropical Topics due o 6pm, Creating Connections o Finance Meeting, 6:30pm, Mainland, TBA 22nd: TBA Spring Market Preview Party 23rd: Fundraising OPP Spring Market Set up; Sunrise Soiree 25th: 6pm Provisional Meeting & Social 26th: 4pm-8pm, Placement Interviews 27th: 4pm-6pm, Placement Interviews 31st: Dues for the 2013-2014 League Year Due APRIL 2013 2nd: 6:30, Board Meeting, Island, Jocelyn (JOINT BOARD WITH NEW VP’S) 6th: GRAND KIDS FEST, all day, Post Office Street, Galveston 8th: 6pm Social, 6:30pm, General Meeting 13th: 6pm, Provisional Social o 13th: 3-6 PM, Beachside Kitchen Tour o 9:30-Noon, Kids in the Kitchen, McGuire Dent Rec Center, Galveston 15th: 6pm Provisional Meeting 17th: 6:30pm, Creating Connections 20th: Tropical Topics due 29th: Board Reports Due 30th: Cookbook Point Deadline 30th: Cookbook Point Deadline
BOARD MEETING DATES: March 6: Mainland April 2: Island May 7: Island
MAY 2013 1st: Annual Reports Due 4th: 9:30am –Noon, Kids in the Kitchen, McGuire Dent Rec Center, Galveston 7th: (tentative…Amanda decides time/place) Board Meeting/Celebration of year end 13th: 6pm Social, 6:30pm Meeting, Annual Dinner 15th: Check request reimbursement Deadline 18th: 6pm, Provisional End of the Year Party 31st: 2 fundraising hours due to Holly Pelletier, 2 community hours due to Jennifer Caffey JUNE 2013 15th: Leadership Training, Incoming Board & Committee Chairs, LOCATION-Home of Jocelyn Sullivan, 7 Island Passage, Galveston 77554
Pro visiona l Project - Book Lis t
The provisional class is holding a book drive as one of its two projects this year. All of the donated new and “gently used” books will benefit some of the most needy early childhood education centers in Galveston. At the March and April general meetings, we will have a table set up as a dropoff place for books. If you can, please donate books from the attached recommended book list put together by Smart Family Literacy. The project will culminate with members of the provisional class reading some of the books to the young children at an education center.
Favorite SMART Books for Very Young Readers and their Parents Where is the Green Sheep? By Mem Fox and Judy Horacek Brown Bear, Brown Bear By Eric Carle Mouse Paint By Ellen Stoll Walsh Inside Outside Upside Down By Stan and Jan Berenstain Cookie’s Week By Cindy Ward and Tomie DePaola Benny’s Pennies By Pat Brisson; Illustrated by Bob Barner Jump Frog Jump By Robert Kaplan; Pictures by Byron Barton The Doorbell Rang By Pat Hutchins Chicka Chicka Boom Boom By Bill Martin Jr. and John Archambault; Illustrated by Lois Ehlert The Little Mouse, the Red Ripe Strawberry, and the Big Hungry Bear By Don and Audrey Wood; illustrated by Don Wood
Ra ffle Tickets!
Please help us support Spring Market and continue to fund our mission driven community projects by selling Raffle Tickets! Members may contact Holly Pelletier (League City) email@example.com or Natili Monsrud firstname.lastname@example.org at Star Drug (Island) or the TA Building to pick up tickets. Tickets will also be available at the March General Meeting. Please return your filled out ticket stubs, your money and/or unsold tickets to either the March GM or Evening at the Oasis - Preview Party. Selling tickets is a great way to earn fundraising your 2 hours of Fundraising Credits. $100 tickets sold=1 hour credit and $150 tickets sold=2 hours credit. Tickets are $10 each or 3 for $25 - cash or check made out to JLGC Drawing is 3 pm on March 23, 2014 Spring Market from 9 am to 4 pm- San Luis Resort on Galveston Island Basket #1 – white iPad mini 16 GB with custom case from HH Design House Basket #2 – Galveston Getaway - 2 night stay & spa treatment @ Hotel Galvez and lunch for 2 at Star Drug Store Basket #3 – All about Disney - 4 – 1day Park Hopper passes to Disneyland Disney movies & toys and personal DVD player Basket #4 – Wine Lovers Delight - nice selection of red &white wines, an electric wine opener, that makes uncorking every bottle w/ease, red wine aerator, a glass wine decanter, specialty wine embroidered towels, wine glass name tags, foil cutter, bottle pourer and much more! Courtesy of Kim & Ron Moore Basket #5 – Happy Hour at the House - Assorted bottles of Liquor & party accessories All proceeds benefit the mission of the Junior League of Galveston County, Inc. Need not be present to win. Must specify Raffle Basket number on ticket.
SPRING MARKET MARCH 22 - 23, 2013
SAN LUIS RESORT
GALVESTON, TEXAS JUNIOR LEAGUE OF GALVESTON COUNTY, INC.
December 5, 2012 Dear Prospective Merchant, The Junior League of Galveston County, Inc. is pleased to announce that the 2013 Spring Market has moved to the renown San Luis Hotel and Resort on Galveston Island. Market festivities will be held on Friday and Saturday, March 22 & 23 of 2013. Friday, March 22, will host the “Evening at the Oasis” ticketed preview party from 6:00 - 9:00pm where guests will enjoy music, drinks, and hors d’oeuvres by the pool as well as preview Market shopping. Saturday, March 23, will host the Spring Market free admission shopping extravaganza from 9am-4pm in the San Luis Hotel Ballroom. Last year’s event at South Shore Harbor had wonderful vendors that delighted our shoppers with unique and exciting items, and we look forward to continuing this tradition in Galveston. If you are interested in becoming a vendor, please see the attached Spring Market Rules/Information/ Application and return the application as quickly as possible due to our limited space and availability. We are excited to bring this event to Galveston and look forward in helping to promote your business as well as raise money for the Junior League of Galveston County, Inc. If you have any questions, please do not hesitate to contact us. Sincerely, Natili Monsrud 2013 Spring Market Co-Chair (281) 236-3698 email@example.com
Junior League of Galveston County, Inc. Ofﬁce: (409) 765-7646 www.jlgalveston.org
Our Mission: The Junior League of Galveston County, Inc. is an organization of women committed to promoting voluntarism, developing the potential of women, and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable.
Application deadline January 15, 2013
Market Rules & Information 1. Dates and hours:
Friday, March 22, 2013 Saturday, March 23, 2013
6:00 pm - 8:00 pm Preview Party & Shopping 9:00 am - 4:00 pm Market Shopping
2. Set up will begin on Friday, March 22 at 8:00 am and needs to be ﬁnished by 5:30 Friday evening for the Preview Party. Preview Party is a ticketed event in which patrons expect to preview market vendor booths. Upon arrival, please check in with JL Representative for booth location. There will be no pipe, draping or wall space available for vendors.
3. Merchandise must be contained within the designated booth space so not to infringe on booth neighbors.
4. Market will be locked up Friday night after the preview party. Vendors located in the hall may place merchandise inside the ballroom Friday night and remove it Saturday morning. Even though the San Luis is considered a safe venue, The Junior League of Galveston County, Inc. does not take responsibility for lost, stolen or damaged merchandise.
5. As a shopping incentive, Spring Market will sell “Bargain Bracelets” to the shoppers. Vendors are encouraged to provide an incentive to the shopper with a bracelet. Incentives are up to the discretion of the vendor (ex: 10% or more off, buy one get one...etc) These incentives will be advertised on a card for shoppers. 6. Market will close at 4:00pm on Saturday; vendors are expected to break down, pack up, and vacate at this time.
7. Vendors will have access to complimentary refreshments during the Market. The San Luis has a Cafe nearby for food. 8. The Junior League of Galveston County, Inc. will be unfolding a Market marketing strategy that will include publications on Galveston Island as well as the surrounding mainland areas. Advertising venues will include print, marque, and web avenues. We are excited to work with the San Luis in promoting this venue as well. 9. Booth fees are due with registration by January 15, 2013 and are non-refundable.
Application deadline January 15, 2013
SPRING MARKET 2013 MERCHANT CONTRACT / APPLICATION Business Name: (As will be published)
Legal Business Name:
Merchandise Price Range:
Please provide a specific description of all merchandise that will be represented in the show:
JUNIOR LEAGUE MARKET HISTORY Have you previously attended the Junior League of Galveston County Market as a Merchant?
Please list any other markets or Junior League gift markets in which you have recently participated:
Application deadline January 15, 2013
IMPORTANT INFORMATION Please indicate your needs below: ______
10x10 Booth(s) in ballroom @ $185.00 each (non refundable) Each booth includes one 6’ table, linen and a chair)
6x4 Booth(s) in Foyer area @ $150.00 each (non refundable) $______ (Please note that booths in the Foyer area are recommended for vendors that only need use of a 6’ table. This will not be a 10x10 booth. Limited space available)
Electricity @ $15.00 each
Will you be using the table set up provided with your booth?(please circle one) If you circle no, then your booth will not include a table.
BOOTHS WILL BE ASSIGNED ON A FIRST COME FIRST SERVE BASIS. EACH BOOTH WILL BE A 10’X10’ BOOTH AND COMES WITH A 6’ TABLE WITH LINEN AND ONE CHAIR (PIPE AND DRAPE WILL NOT BE PROVIDED). IF YOU NEED ELECTRICITY FOR DISPLAY, EVERY EFFORT WILL BE MADE TO PUT YOU CLOSE TO AVAILABLE PLUGS, BUT THIS CANNOT BE GUARANTEED. VENDOR MUST PROVIDE EXTENSION CORDS AND TAPE DOWN ALL WIRES FOR SAFETY. VENDORS ARE ENCOURAGED TO BRING UPLIGHTING FOR YOUR BOOTH. *The Junior League of Galveston County, Inc. does not charge a percentage of sales. IN ORDER FOR PROPER PLACEMENT IN THE 2013 SPRING MARKET, WE REQUEST YOU PROVIDE COLOR PHOTOS OF YOUR MERCHANDISE ALONG WITH YOUR COMPLETED APPLICATION. AN APPLICATION DOES NOT GUARANTEE ACCEPTANCE TO THE MARKET. APPLICATIONS/CONTRACTS ARE REVIEWED ON A FIRST-COME, FIRST-SERVE BASIS.
Please return the following as soon as possible to be considered for the 2013 Spring Market. Application deadline is January 15, 2013. All Vendors, whether accepted or declined, will be notified as soon as applications are reviewed. If your application/contract is not accepted, your payment will be returned to the address listed on the application. 1. 2. 3.
Complete Application/Contract Booth fee made payable to the Junior League of Galveston County, Inc. Supporting materials including merchandise photos for merchant selection
Please return all information to:
Junior League of Galveston County, Inc. Spring Market ~ Application 210 Kempner Galveston, Texas 77550 Office 409.765.7646 • www.jlgalveston.org
Co-Chair ~ Natili Monsrud~ firstname.lastname@example.org ~ 281-236-3698
Application deadline January 15, 2013