bureaucracy, while still encouraging them to be responsible about the breeding choices they make. Horses that are carriers of HYPP, Herda or other known genetic defects may be recorded with IEPS, however all breeders are encouraged to act responsibly in the breeding of their horses so that the effects of such defects are minimized.
Index Page Section 1 – Introduction Section 2 – Administration and Membership Section 3 – Horse Identification Section 4 – Procedures Section 5 – Pedigree Recording Programme Section 6 – Performance Recording Programme Section 7 – Fees and Charges
1 1 2 2 3 5 6
The benefits of using the services provided by IEPS include: Provides access to a low cost pedigree recording service for all breeds, which even accepts and records horses that may not be able to be recorded with some other societies or associations. Provide security and add value to your horses by obtaining a Pedigree Recording Certificate showing your horses identification, breeding and ownership. Provides access to a low cost Performance recording programme, offering a points and awards system similar to that offered by other societies or associations. All services are provided over the internet, meaning faster processing times and less paper, which benefits both subscribers and the environment.
Section 1 - Introduction This Handbook and Guidelines are in force for the 2011 calendar year, however may be amended at any time by resolution of the Board of Directors. The last update of this document was made on May 16th, 2011. Independent Equine Pedigree Services (IEPS) is an independent organization that was formed by horse people, for horse people, with the aim of providing affordable and hassle-free pedigree and performance recording services for the breeders and owners of all breeds of horses. While recognizing that the existing breed associations do an excellent job in providing services for their members and maintaining the integrity of their respective breeds, the services provided by these organizations do not suit everybody, with the high costs and high level of bureaucracy associated with existing breed associations being among the main turn-offs.
Section 2 – Administration and Membership
IEPS is not like a traditional breed society or association. It is an independent organization catering to the needs of all horse owners and breeders, in particular those who are currently outside the existing breed associations.
Unlike most other breed organizations IEPS is not a member based organization, rather it is made up of and administered by a voluntary Board of Directors. The Board are responsible for the day to day running of the organization, as well as making decisions relating to the rules under which IEPS operates and how individuals may record their animals.
Our entire philosophy is all about providing breeders with the freedom to make their own decisions and choices about the horses they breed, rather than tie them up with red-tape and
The services provided by IEPS are provided only to Subscriber Members, who pay a low, one off joining fee, rather than an annual membership fee. Once this fee has been paid the subscribers may
then use the services provided and participate in the programs available.
All brands, whorls, scars and other identifying characteristics are to be clearly marked on the diagram on the Horse Identification Form. This diagram will form part of the permanent record for each horse and may appear on the horses papers (in the case of solid coloured horses).
There is only one category of Subscriber, with only one cost, not numerous levels of membership with differing costs for each. A Subscriber may have their Membership Subscription suspended or cancelled, along with the registration of any horses in their ownership, should they be found to have fraudulently submitted false data to IEPS.
Section 4 â€“ Procedures For IEPS subscribers to be able to submit applications for recording for their animals the process shall be that all applications, photographs and scans of supporting documents be submitted electronically, over the internet or by email.
Section 3 â€“ Horse Identification All horses to be Pedigree Recorded with IEPS must be fully and correctly identified, using all possible means. This may include the following: Colour Markings Brands Whorls Scars Tattoos Microchips
All certificates and forms produced by IEPS will also be returned to subscribers electronically, rather than by hard copy. Subscribers will need the following in order to access the services provided by IEPS: 1. A computer with email and internet access. 2. Access to a quality scanner (300dpi). 3. A quality printer (a color laser printer is advisable, however a quality ink/bubble jet printer may suffice).
For all horses with white markings that exceed the Reference Lines shown in Diagram 1 it is mandatory for four clear photographs to be supplied. Photographs are to be one of each side view of the horse, in addition to one front view and one rear view.
The reason for applications being processed in this manner is due to the organization not currently having an established office or any permanent paid staff, therefore the processing of all applications is handled by volunteers and the office bearers of the organization (some of whom are located in different countries). It is envisaged that this situation will change at some point in the future when an office can be established or virtual office facilities may be able to be supplied by a suitable business or organization.
For horses without white markings that exceed the Reference Lines shown in Diagram 1 it is optional for four clear photographs to be supplied. In place of photographs a Horse Identification Form may be completed and submitted.
Guidelines Step One Horse owner subscribes to Independent Equine Pedigree Services by completing and submitting the online Subscription Form.
As a security measure Subscribers will need to enter their own unique password, which will subsequently need to be used with all applications and forms submitted, along with the unique Identification Number that will be allocated by IEPS and supplied to you.
Subscribers will also need to supply a sample signature to be kept on file for reference.
their own computer. All applications for Pedigree Recording submitted to IEPS are treated on their own merits and are subject to acceptance by the Recording Officer and/or Recording Committee.
The only person authorized to operate for any Membership Subscription shall be the person nominated on the original Subscription Application and whose signature is held on file.
When taking photographs for any horse with white markings extending past the reference lines shown in Diagram 1, all photographs must clearly show all markings, with mane and tail to be moved aside where necessary to allow a clear view. These photographs will appear on the horses papers.
Step Two IEPS supplies the new subscriber with a request for payment of the Membership Subscription fee, along with a unique Identification Number for that membership and request for sample signature. Step Three To Pedigree Record their horse the Subscriber completes and submits the online Application for Pedigree Recording form.
Section 5 – Pedigree Recording Programme IEPS operates one central equine register, with numerous sub-registers catering to the many individual breeds.
Supporting documentation that is required for each Pedigree Recording Application must be scanned (at minimum of 300 dpi) and emailed to IEPS. This must include: Four (4) color photographs (or Horse Identification Form for SOLID colored horses), Stallion Service Certificate (either IEPS form available from the website or an official Service Certificate from other breed organization), Pedigree Declaration Form, Evidence of other registration for the horse or its sire/dam.
Examples of these independent breed registers (and their requirements) may include - but are not limited to - the following:
The file names for all photographs and documentation being submitted must be named with the FIRST NAME CHOICE for each animal submitted. In the case of multiple files these should also have a number at the end of the file name, for example "Doc Bar-1.jpg", "Doc Bar2.jpg", "Doc Bar-3.jpg" for each file. No registration paperwork will be processed unless all accompanying documentation has been received (IEPS will notify you if anything extra is required). Once all relevant documentation has been received then the application will be processed and IEPS will supply the subscriber with a request for payment. Once payment has been received IEPS will release the paperwork and email it to the subscriber, who may then print it off or file it on w: www.independentequinepedigreeservices.com
Independent Quarter Horse Register Pedigree based. For horses with two registered of recorded Quarter Horse parents, or one Quarter Horse and one Quarter-bred parent. Minimum percentage of registered Quarter Horse breeding is 75%. Most colors are accepted, however Tobiano marked Paints/Pinto’s are excluded.
Independent Quarter-bred Horse Register Pedigree based. A register for ’cross-bred’ Quarter Horses with a minimum percentage of Quarter Horse breeding of 25%. Outcross may be to any breed. All colors are accepted.
Independent Appaloosa and Spotted Horse Register Color and pedigree based. Horses must exhibit acceptable Appaloosa markings, or have at least one Appaloosa parent if solid colored.
Independent Paint Horse Register Color and pedigree based. Horses must exhibit acceptable Paint Horse markings. Pedigree must be Paint, Quarter Horse or Thoroughbred only. e: firstname.lastname@example.org
Horses from any breeds that not listed here may also be recorded, with additional registers being established upon request.
Independent Paint-bred Horse Register Color and pedigree based. For solid colored horses with at least one registered Paint parent. Pedigree must be Paint, Quarter Horse or Thoroughbred only.
All applications for Pedigree Recording submitted to IEPS are treated on their own merits and are subject to acceptance by the Recording Officer and/or Recording Committee.
Independent Palomino Horse Register Color based. Horses must exhibit acceptable Palomino coloring. May be from any breeding.
Independent Buckskin Horse Register Color based. Horses must exhibit acceptable Buckskin coloring. May be from any breeding.
Independent Dilute Horse Register Color based. Horses must exhibit acceptable Dilute coloring. May be from any breeding.
Independent Arabian Horse Register Pedigree based. For horses with two registered of recorded Arabian parents, or one Arabian and one Part-Arabian parent. Minimum percentage of registered Arabian breeding is 75%. Most colors are accepted.
Independent Part-Arabian Horse Register Pedigree based. For horses with one registered of recorded Arabian parent or a minimum percentage of registered Arabian breeding of 25%. Outcross may be to any breed. All colors are accepted.
Transfers and Leasing
Independent Pinto Horse Register Color based. Horses must exhibit acceptable Pinto coloring. May be from any breeding.
Independent Grade Horse Register All colors and breeding accepted.
Independent Stock Horse Register For any Stock-type horses. May be from any breeding.
When a horse has been leased, a Transfer Application clearly marked as being for a Lease must be completed and signed by the owner of the horse. The form must state a start and end date for the lease. If the Lease has not been recorded then any resulting foals sired or produced during the lease period will be listed under the owner and not the lessee, likewise, any awards won by the horse would be awarded to the Owner and not the Lessee.
Independent Show Horse Register For any Show-type horses. May be from any breeding.
Other requirements relating to the Pedigree Recording of any horse include (but are not limited to) the following: (i)
The breeder listed shall be the recorded owner of the dam at the date of birth. Should the dam not be recorded in the breeders name, evidence of purchase or lease must be provided. (ii) If for any reason it is found that a horse has been registered under false pretenses, registration of the horse in question will be cancelled and the person liable for the false pretense will not be granted membership nor will he/she be allowed to register any horses with IEPS in the future.
When a horse has been SOLD, a Transfer Application clearly marked as being for a Sale must be completed and signed by the owner, authorizing the transfer of ownership.
When a Lease has been processed the change in ownership shall be recorded and the purchaser or lessee shall receive an amended Pedigree Recording Certificate.
For the pedigree based breeds (Quarter Horse, Paint Horse, Arabian etc), ponies may also be recorded in equivalent registers.
Other information Other information that may be recorded for a horse may include the following: DNA types, genetic test results (colors etc), defect test results (HYPP etc).
For the color based breeds (Pintos, Palomino, Buckskin etc), ponies are recorded in the existing registers listed here. w: www.independentequinepedigreeservices.com
All awards may be earned in Open, Youth or Amateur competition. for example, a horse may earn an Open ROM award for Halter, an Amateur ROM for Halter, or an Open ROM for Western Pleasure, an Amateur ROM for Western Pleasure and a Youth ROM for Western Pleasure.
Section 6 – Performance Recording Programme The Performance Recording Programme offered by IEPS is aimed at providing Subscribers with a means of maintaining a record of the show and performance results of their IEPS Pedigree Recorded horses by accepting their show result forms.
Points will be awarded for results gained in any competition event, including:
For IEPS Pedigree Recorded horses to be eligible for the Performance Recording Programme they must first be nominated to the programme by completing the online nomination form and paying the nomination fee.
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Once they have been nominated for the programme owners may download and complete the Performance Recording Form at all shows and events they attend.
Points will be awarded based on the following scale: No. in class 1 2—4 5—8 9—12 13—16 17—20 21+
The Performance Recording Form must be signed by the Judge or other show official. IEPS reserves the right to conduct random spot-checks of results submitted. Once the form has been completely filled it can be scanned and forwarded to IEPS for processing. There is a small processing fee payable for each form submitted, which covers the cost of entering the results. The first Performance Recording Form submitted for each horse is free of charge.
Register of Merit award - 20 points in any single event.
Superior award - 50 points in any single event.
Century award - 100 points in any single event.
IEPS Champion award - three (3) Superior awards in individual events, of which one must be for Halter.
1/2 1 2 3 4 5
1/2 1 2 3
1/2 1 2
1/2 1 1/2
1/2 1 2 3 4
Many Open Shows may accept alternative registrations however, or may have classes that are open to All Breeds, so it is always best to first check with the organizers. *
IEPS Supreme Champion award - five (5) Superior awards in individual events, of which one must be for Halter, one must be for a Cattle* event and one must be for a Speed** event.
1st 1/2 1 2 3 4 5 6
Subscribers should note that having their horses IEPS Pedigree Recorded may not provide you or your horse with access to all shows, as many shows are open only to horses registered or recorded with a specific breed society. For example, a horse recorded in the Independent Quarter Horse Register only will not be permitted to show in an Approved Quarter Horse Show that is open only to horses registered with the American Quarter Horse Association.
Horses may earn points toward a number of awards, including: ♦
Open shows and/or Gymkhana’s—English or Western. 4H or Pony Club. Rodeo’s, Reining Competitions, Team Penning, Cutting, Eventing, Racing, Driving, Futurity & Aged Events etc.
Cattle events include Cutting, Cowhorse, Campdrafting, Team Penning and other events where the use of cattle are required.
** Speed events include all Games / Sporting events and forms of Racing.
Section 7 â€“ Fees and Charges The following Fees and Charges are in force for the period January 1, 2011 to December 31, 2011*.
* All Fees and Charges may be subject to change. ** First Result Sheet lodged for each horse is Free of Charge
Disclaimer The information that is recorded for any horse accepted by Independent Equine Pedigree Services (IEPS) is based on information that has been supplied by the horse owner at the time of recording. Independent Equine Pedigree Services (IEPS) offers no warranty or guarantee as to the accuracy of the information supplied, nor the use or interpretation thereof. w: www.independentequinepedigreeservices.com
Independent Equine Pedigree Services - 2011 Handbook and Guidelines v1