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IMPLEMENTING THE ICES STRATEGIC PLAN

2014–2018

LINKING SCIENCE, ADVICE, DATA AND INFORMATION, AND SECRETARIAT

AUGUST 2014


International Council for the Exploration of the Sea H. C. Andersens Boulevard 44–46 DK-1553 Copenhagen V Denmark tel +45 / 33 38 67 00 fax +45 / 33 93 42 15 www.ices.dk ISBN: 978-87-7482-146-5

Unless otherwise stated, the copyright for the content of ICES Strategic Plan and its associated implementation plans is vested in the publisher. Material herein may not be reproduced without written permission from the copyright owners. ©2014 International Council for the Exploration of the Sea

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Contents

Implementing the ICES Strategy........................................................................................................................................................................ 5 ICES Science Plan....................................................................................................................................................................................................... 8 Advancing scientific understanding of marine ecosystems ....................................................................................................................... 9 A framework for Integrated Ecosystem Assessments...................................................................................................................................10 Ecosystem Processes and Dynamics (EPD).............................................................................................................................................11 Ecosystem Pressures and Impacts (EPI)...................................................................................................................................................13 Integrated Ecosystem Assessments (IEA)................................................................................................................................................13 Integrated Ecosystem Observation and Monitoring Programme (IEOM)......................................................................................15 Transferring science to advisory services .........................................................................................................................................................15 Science delivery .........................................................................................................................................................................................................16 Science governance .....................................................................................................................................................................................17 Performance evaluation ..............................................................................................................................................................................19 Annex 1 – Summary of objectives and priority areas in the ICES Science Plan...................................................................................20 ICES Advice Plan.......................................................................................................................................................................................................26 Challenges and opportunities...............................................................................................................................................................................28 Delivering the supporting activities....................................................................................................................................................................28 Annex 2 – Actions and associated performance measurement of the advice plan...........................................................................34 Annex 3 – Schedule for taking into account technical and biological interactions in fisheries advice .....................................44 ICES Data and Information Plan.......................................................................................................................................................................46 The importance of data services to the scientific understanding of marine ecosystems (the Data context)..........................48 Highlights from the implementation of the Data and Information Plan...............................................................................................48 Data and Information Services (DIS) resources...............................................................................................................................................49 ICES Data Centre.............................................................................................................................................................................................49 Data and Information Group (DIG) ...........................................................................................................................................................50 Projects and contracts..................................................................................................................................................................................50 Review and performance evaluation..................................................................................................................................................................50 Plan ownership and governance...............................................................................................................................................................51 Plan review and update................................................................................................................................................................................51 Annex 4 – Data and Information plan implementation (detailed)...........................................................................................................52 ICES Secretariat Plan..............................................................................................................................................................................................60 Towards an efficient and effective organization.............................................................................................................................................60 Annex 5 – Secretariat response to Strategic Plan goals...............................................................................................................................64


Science for Sustainable Seas The International Council for the Exploration of the Sea is a network of scientists, based on an international convention. The work of ICES is facilitated through this network of more than 4000 scientists, from over 350 marine institutes in 20 Member Countries and beyond (with experts coming from 45 countries). The ICES network engages in frequent collaborations with industry stakeholders, as well as with various intergovernmental and non-governmental organizations.

ICES MEMBER COUNTRIES Belgium, Canada, Denmark, Estonia, Finland, France, Germany, Iceland, Ireland, Latvia, Lithuania, the Netherlands, Norway, Poland, Portugal, Russian Federation, Spain, Sweden, United Kingdom, and the United States of America

4


Implementing the ICES Strategy

The ICES Strategic Plan will be realized through

components of ecosystems. This will provide the inte-

the implementation channels of Science, Advice,

grated information and advice that decision makers

Data and Information, and the Secretariat.

need. The ICES Secretariat will assist in the delivery of Science, Advisory, and Data and Information products

The Strategic Plan commits ICES to building a foun-

and services, and ensure an efficient and effec-

dation of science around one key challenge: inte-

tive organization. ICES has also made a number of

grated ecosystem understanding. ICES will produce

strategic choices to further develop its science, advi-

integrated ecosystem assessments in regional seas as a

sory, and data work pertaining to the Arctic, as well

fundamental link between ecosystem science and the

as in aquaculture. ICES will additionally enhance its

advice required in applying the ecosystem approach.

Training Programme.

This will place a high demand on the complexity and

The science for integrated assessments and producti-

the amount of data and knowledge needed to conduct

on of integrated advice can only take place if marine

informed science and make decisions. ICES science

ecosystems are monitored and quality-assured eco-

and advice will be underpinned with data services

system data are available as the foundation of analysis.

that deliver increasingly complex data and proces-

It is also crucial that the overall monitoring, science,

ses in an efficient and effective way to the users of

and advisory process is open and transparent, that

these data. The ICES advisory process will be based

quality assurance takes place, and that the organizati-

on innovative and relevant science, and will produce

on is technically efficient.

evidence-based advice across industry sectors and

5


To evaluate the successful implementation of the

indicators and conducting peer reviews of ICES

ICES Strategic Plan, performance measures (things

programmes on a regular basis are critical to the

that can be measured and related to the degree of

success of the ICES Strategy. The performance indi-

success in achieving goals) have been identified or are

cators presented in this Implementation Plan repre-

being developed during 2014 for the plans of Scien-

sent a first attempt and will evolve as implementation

ce, Advice, Data and Information Services, and the

of the ICES Strategic Plan progresses.

Secretariat. Developing appropriate performance

ICES Core Values as Operating Principles

Products

The ICES mission

Science on ecosystem pressures & impacts

Benchmarking

Operationalization

Single issue advice Integrated advice

Integrated ecosystem assessments Operationalization

Benchmarking

Science on ecosystem dynamics and processes

Knowledge, communication & science Data

Integrated ecosystem monitoring &

Ensuring an efficient &

To advance the scientific understanding of marine ecosystems, and provide information, knowledge, and advice on the sustainable management of human activities affecting, and affected by, marine ecosystems.

international data platform

effective organization

Delivering the ICES mission The Strategic Plan is implemented through four implementation plans that involve:

• Building a foundation of science (Science Plan); • Producing the information and advice decision-makers need (Advice Plan); • Underpinning science and advice through data and information services (Data and Information Plan); • Supporting the organization through the work of the ICES Secretariat (Secretariat Plan).

6


Implementing the ICES Strategy

The ICES Strategic Plan – four pillars and seven goals

ICES STRATEGIC PLAN

1

2

3

4

SCIENCE COMMITTEE

ADVISORY COMMITTEE

DATA & INFORMATION SERVICES

SECRETARIAT

Underpinning Science and Advice through Data and Information Services

Supporting the Organization through the work of the Secretariat

GOAL 4 Promote the advancement of data and information services for science and advice needs

GOAL 6 Foster the science, advisory, data and information services through the work of the Secretariat

GOAL 5 Catalyse best practices in marine data management, and promote the ICES data nodes as a global resource

GOAL 7

(SCICOM)

(ACOM)

(DIS)

Building a foundation of Science

GOAL 1 Develop an integrated, interdisciplinary understanding of the structure, dynamics, and the resilience and response of marine ecosystems to change

GOAL 2 Understand the relationship between human activities and marine ecosystems, estimate pressures and impacts, and develop science-based, sustainable pathways

Producing the information and advice decisionmakers need

GOAL 3 Evaluate and advise on options for the sustainable use and protection of marine ecosystems

E organization

7


ICES Science Plan

The Strategic Plan identifies two goals under the

ICES will achieve the Science goals through four

Science pillar of ICES:

supporting activities:

• Develop an integrated, interdisciplinary under-

1. Investigating the structure, functioning, dynami-

standing of the structure, dynamics, and the

cs, and interconnectedness of marine ecosystems,

resilience and response of marine ecosystems to

their different biotic components, and the abiotic

change (Goal 1);

environment at different spatial scales;

• Understand the relationship between human acti-

2. Providing tools and methods for assessing relati-

vities and marine ecosystems, estimate pressures

onships between marine ecosystems, their biolo-

and impacts, and develop science-based, sustai-

gical resources, and the provision of services to

nable pathways (Goal 2).

society, including socio-economic aspects;

8


ICES Science Plan

ICES Core Values as Operating Principles

Products

The ICES mission

Science on ecosystem pressures & impacts

Benchmarking

Single issue advice

Operationalization

Integrated advice

Integrated ecosystem assessments

Benchmarking

Operationalization

Knowledge , communication & science

Science on ecosystem dynamics and processes

Data

Integrated ecosystem monitoring &

Ensuring an efficient and

To advance the scientific understanding of marine ecosystems, and provide information, knowledge, and advice on the sustainable management of human activities affecting, and affected by, marine ecosystems.

international data platform

effective organization

3. Developing integrated ecosystem assessment

nizations with an interest in North Atlantic marine

methodologies and approaches that allow the

science. The development of benchmarked1 opera-

use of both qualitative and quantitative data, and

tional models is a core task.

which can be used to address both specific advisory questions and broader ecosystem issues;

ICES relies on the coordinated contributions from its international network of more than 4000 scientists for

4. Establishing integrated ecosystem observation

its science implementation. ICES works to add value

and monitoring systems that enable coordinated

to the scientific efforts of the marine science commu-

data collection in support of scientific and advi-

nity. The Science Plan provides a vision to focus and

sory needs, and which have strong links with the

prioritize these scientific activities, while continuing

ICES and national data centres.

to innovate and develop scientific capacity.

The Science Plan provides a scientific vision to coor-

science and policy landscapes. The Science Plan is

ADVANCING SCIENTIFIC UNDERSTANDING OF MARINE ECOSYSTEMS

targeted at the oceanographic and marine science

Marine ecosystems are complex and interdependent

community in the North Atlantic region, inside and

organizational units composed of animals, plants,

outside ICES. It is also directed at managers, clients,

their physical environment which includes humans

industries, government and non-governmental orga-

and their activities. Recognizing the ecosystem as

dinate the work of ICES in achieving the above goals, while responding to the rapidly changing marine

1 A benchmark is a process in which all underlying data, knowledge, and methodologies and approaches are examined to provide the most robust and credible advice. The results of benchmarks are peer reviewed.

9


cently have ecosystem considerations become

A FRAMEWORK FOR INTEGRATED ECOSYSTEM ASSESSMENTS

intrinsic to policy objectives and management of

The Science Plan lays out the scientific basis for

marine activities.

Integrated Ecosystem Assessments (IEA) in ICES

a fundamental organizational structure has long provided a focal point for ICES science, but only re-

regional seas. An IEA is a quantitative evaluation and Achieving integrated ecosystem understanding re-

synthesis of information on physical, chemical, ecolo-

quires an interdisciplinary approach including the

gical, and human processes that provide the scientific

detailed knowledge of the structure and functio-

understanding to deliver advice on societal trade-offs

ning of marine ecosystems, with appreciation for

among different policy options. The integrated appro-

the connectivity and interdependency of ecosystem

ach to ecosystem understanding and advice includes

components and social and economic activities rela-

ecological, economic, and social dimensions.

ted to these ecosystems. Because ecosystems respond to external pressures in complex and interdependent

To conduct IEAs, ICES science needs to understand

ways, they are best assessed when observing the entire

the internal processes that control ecosystem dyna-

ecosystem including human activities. This requires

mics as well as the external pressures and impacts on

a quantitative understanding of: (a) the interactive

regional ecosystems and their societal consequences.

and multiple nature of the pressures and impacts on

The basis for these integrative analyses is sound inter-

ecosystems; and (b) how ecosystems respond to these

disciplinary science. IEAs should also evaluate the

multiple stressors, including the effects on the goods

provision of, and impacts on, the goods and services

and services ecosystems provide to society.

delivered by marine ecosystems to human society.

Over the last decade, marine and maritime policies

The development of the ecosystem approach to

have embraced the ecosystem approach to manage

management (EAM) has progressed substantially

the services provided by marine ecosystems. These

– but not sufficiently – in recent years. An essential

policies recognize the need to implement approaches

element of the EAM is that sectoral and cross-sec-

that address ecological, economic, and social needs.

toral management objectives and approaches conver-

Using the ecosystem approach, ICES strengthens

ge so that ecosystem integrity is maintained through

the link between science, policy developments,

the sustainable use of living marine resources. ICES

and advisory needs to inform society regarding the

recognizes that no single technical approach exists

ecological, economic, and social trade-offs among

to achieve these goals. However, a number of

different policy options.

methods have been developed which are relevant to achieving EAM. One key area of development is the quantification of interactions between different pressures. A number of methodologies and frameworks are available to conduct IEAs; these are conceptually divided between quantitative and expert-based approaches. ICES will develop and evaluate its own IEA frameworks to address its scientific and advisory needs, using both current datasets and those that may become available in the future. Other complementary

10


ICES Science Plan

frameworks will also be considered, especially when

nal long-term databases of fisheries, oceanographic,

they contribute missing or ancillary elements for the

contaminants, and biological data, is uniquely posi-

IEA. Integration of existing datasets with new data

tioned to address the coordination of monitoring

collection programmes (based on gap analyses) will

programmes on behalf of its Member Countries.

transpire, and then these data explicitly linked to the Integrated Ecosystem Observation and Monitoring Programme. In this context, ICES will explore colla-

Ecosystem Processes and Dynamics (EPD)

boration with wider international data collection programmes, with all data managed according to The aim of the ICES Ecosystem Processes and Dynamics (EPD) element is to:

internationally-agreed standards. IEAs are not expected to replace issue-based advisory

Develop an integrated, interdisciplinary understanding of the structure, dynamics, and the resilience and response of marine ecosystems to change.

needs. However, IEAs will provide a wider evidence-based context to ICES advice. This will be manifest by assessing the external influences that could hamper the attainment of issue-based objectives, as well as in evaluating the consequences of reaching

Investigate the structure, functioning, dynamics, and interconnectedness of marine ecosystems, their different biotic components, and the abiotic environment at different spatial scales.

such objectives. The inclusion of social and economic elements within the IEAs will facilitate the evaluation of the social, economic, and ecological trade-offs in achieving specific objectives. Overall, IEAs will be

This will deliver ecosystem indicators of state and function useful for developing IEAs and for providing management advice.

an incremental development in applying ecosystem based management approaches in the ICES region. IEAs require integrated observation and monitoring processes to obtain necessary data currently not

being collected. ICES coordinates a number of survey

The specific objectives and priorities of the EPD

and sampling programmes, such as the International

element of the Science Plan are:

Bottom-Trawl Survey (IBTS). However, IEAs will create additional demands regarding the nature,

Describe and quantify the state of North Atlantic

scope, quality, quantity, and comparability of data.

Ocean regional systems:

Many ICES countries are already developing integra-

• Assess the physical, chemical, and biological state

ted survey strategies as a result of ecosystem-based

of regional seas and investigate the predominant

policy directives. Canada, for example, has recently

climatic, hydrological, and biological features and

adopted an integrated management framework

processes that characterize regional ecosystems.

calling for ecosystem-focused monitoring program-

• Quantify the nature and degree of connectivity

mes. The European Union is currently implementing

and separation between regional ecosystems.

the Marine Strategy Framework Directive (MSFD), asking Member Countries to take measures to achie-

Understand and forecast the impacts of climate

ve or maintain Good Environmental Status (GES)

variability and change on marine ecosystems:

by 2020 and requiring that coordinated monitoring

• Quantify the differential effects of climate change

programmes be established by 2014. ICES, as the

on regional ecosystems and develop species and

host for many decades of integrated and internatio-

habitat vulnerability assessments for key species.

11


• Understand the influence of climate impacts

• Develop end-to-end modelling capability to

across a range of spatial and temporal scales, from

fully integrate natural and anthropogenic forcing

local to global and from seasonal to multidecadal,

factors affecting ecosystem functioning.

and identify indicators of climate driven biotic responses and forecast trajectories of change.

Quantify the relationship between habitat condition, ecological processes, and the provision of

Resolve and quantify ecological processes in marine

ecosystem goods and services:

ecosystems, including modelling the dynamics of

• Define and quantify North Atlantic ecosystem

food webs and their responses to environmental

goods and services, model their dependence on

change:

ecosystem processes and habitat condition, and

• Quantify the role of structural and functional

estimate their social, economic, and cultural

diversity in marine ecosystems in providing stability and resilience.

• Investigate linear and non-linear ecological responses to change, the impacts of these changes on ecosystem structure and function, and their role in causing recruitment and stock variability, depletion, and recovery.

12

value.

• Identify indicators of state and function for use in the assessment and management of ecosystem goods and services.


ICES Science Plan

Ecosystem Pressures and Impacts (EPI)

introduction of alien species, and generation of underwater noise.

The aim of Ecosystems Pressures and Impacts (EPI) element is to: Understand the relationship between human activities and marine ecosystems, estimate pressures and impacts, and develop science-based sustainable pathways. Provide tools and methods for assessing the relationships between marine ecosystems, their biological resources, and the provision of services to society, including socio-economic aspects.

Provide evidence in support of the sustainable provision of ecosystem goods and services:

• Evaluate ecological, economic, and social tradeoffs between ecosystem protection and sustainable use to advise on the management of human activity in marine ecosystems.

• Develop tactical and strategic models to support short- and long-term fisheries management and governance advice and increasingly incorporate spatial components in such models to allow for finer scale management of marine habitats and populations.

• Quantify and map biological, ecological, and environmental values, with an aim to optimize The objectives of the EPI element are:

ecosystem use and minimize environmental impacts in relation to ecosystem carrying capacity.

Estimate long-term trends of human impacts on

• Develop science in support of advisory needs in

marine ecosystems:

marine aquaculture systems, minimizing environ-

• Develop historical baselines of population and

mental impacts, and integrating other marine

community structure and production to be used

sectors.

as the basis for population and system level reference points.

Integrated Ecosystem Assessments (IEA) Understand, quantify, and mitigate multiple impacts of human activity on populations and ecosystems:

• Develop methods to quantify multiple direct and indirect impacts from fisheries as well as from mineral extraction, energy generation, aquaculture practices, and other anthropogenic activities, and estimate the vulnerability of marine ecosystems to these impacts.

• Develop approaches to mitigate impacts from these activities, particularly the reduction of non-target mortalities and enhancement/restoration of habitat, and assess the effects of these mitigations on marine populations.

• Develop indicators of pressure on populations

The aim for Integrated Ecosystem Assessments (IEA) is to: Develop integrated ecosystem assessment methodologies and approaches that allow the use of both qualitative and quantitative data, and which can be used to address both specific advisory questions and broader ecosystem issues. The IEAs will be implemented as a Science Committee (SCICOM)/Advisory Committee (ACOM) activity, recognizing both current and future scientific and advisory needs.

and ecosystems from human activities such as eutrophication, contaminant and litter release,

13


The main objectives of the ICES IEA element are:

quantitative methods at appropriate spatial and temporal scales.

Develop a scoping process to identify objectives to guide IEAs in ICES regional seas:

Develop approaches that allow forecasting within

• Identify objectives for IEAs that address ecosy-

an IEA and evaluation of the effectiveness and

stem stability and health, taking cognizance of

trade-offs of different management options.

ecological, social, and economic sustainability

• Determine and demonstrate what modelling and

goals as well as multi-scale issues.

• Identify issue-based ecosystem questions relevant to science and management needs that can be addressed by developing IEAs.

• Provide priorities and specifications for data collection frameworks supporting IEAs.

analytical approaches will allow projections of ecosystem states in IEAs.

• Use IEAs to assist in informing management about the effects of cumulative pressures and additive and non-additive impacts and which provide risk evaluations and analyses of trade-offs between sectoral objectives.

Advance IEA methodologies and approaches in the

• Compare IEA and single-issue approaches regar-

ICES context:

ding their efficacy in providing management and

• Conduct pilot studies in data-rich areas for alter-

governance advice on sectoral and multi-sectoral

native IEA approaches, linking qualitative and

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use of the oceans.


ICES Science Plan

Integrated Ecosystem Observation and Monitoring Programme (IEOM)

Implement integrated monitoring programmes in the ICES area:

• Allocate and coordinate observation and monitoring requests to appropriate expert groups The aim for Integrated Ecosystem Observation and Monitoring (IEOM) is to: Establish integrated ecosystem observation and monitoring systems that enable coordinated data collection in support of scientific and advisory needs, and which have strong links with ICES and national centres.

on fishery-independent and fishery-dependent surveys and sampling, and monitor the quality and delivery of data products.

• Ensure the development of best practices through establishment of guidelines and quality standards for: (a) surveys and other sampling and data collection systems; (b) external peer reviews of data collection programmes; and (c) training and

The IEOM will be implemented as a SCICOM/ ACOM activity.

The main objectives of the ICES IEOM element are:

capacity-building opportunities for monitoring activities.

TRANSFERRING SCIENCE TO ADVISORY SERVICES

Identify and prioritize ICES monitoring and data collection needs:

• Identify monitoring requirements for science and advisory needs in collaboration with data product users, including a description of variables and data products, spatial and temporal resolution needs, and the desired quality of data and estimates.

• Develop a cost–benefit framework to evaluate

The aim of transferring science to advisory services is to: Ensure the effective transfer and application of innovative and relevant science into sound, credible, and responsive advice.

and optimize monitoring strategies in the context of the capabilities of, and requests from, ICES Member Countries and clients.

To ensure a quality-controlled, science–advisory communication mechanism, ICES will:

Develop further the methodology for observation and monitoring of marine ecosystems in the ICES

Establish a joint ACOM/SCICOM benchmark ma-

area:

nagement process coordinated by a Benchmarking

• Identify knowledge and methodological moni-

Steering Group (BSG), with the following objectives:

toring gaps, and develop strategies to fill these

• Advance the ICES benchmarking process to

gaps.

• Promote new technologies and opportunities for observation and monitoring, and assess their capabilities in the ICES context.

include ecosystem and ecosystem subcomponent assessments, and develop regional ecosystem benchmarks.

• Define a clear roadmap with an achievable time-

• Promote the development and testing of new

table for managing the benchmarking process.

fishing gear technology and methods for selective

• Develop performance measures for the BSG work

reduction of bycatch and discards, and for miti-

and to evaluate the effectiveness of the benchmar-

gation of other environmental impacts of fishing.

king process.

15


• Develop evaluation measures for the incorpora-

dinated through the Secretariat. The benchmarking

tion of available science in ICES assessments and

process will be based on a rigorous, independent peer

advice.

review, build on the expertise of expert groups on stock and ecosystem assessments, and make best use

Implement an ACOM/SCICOM benchmarking

of international scientific and management partners

process that is innovative, dynamic, and achieves

and networks.

significant engagement:

• Engage with steering groups, expert groups, ACOM, SCICOM, and the ICES Secretariat to

SCIENCE DELIVERY

identify concepts, methodologies, models and

The Science Plan has a clear scientific focus and is

data relevant to the benchmarking process.

supported by an objective and output-driven gover-

• Develop a process to translate these concepts and

nance to ensure that ICES attracts both academic and

methodologies into benchmarking products and

government scientists. The delivery of ICES science

outputs that subsequently can be applied in routi-

includes the following mechanisms:

ne assessments, and which is based on a comprehensive evaluation of costs and benefits.

• Establish a scoping process that includes stakeholders.

• Expert groups (working groups and workshops) • Theme sessions at Annual Science Conferences • Topical science symposia

Promote the benchmarking process at all levels as

ICES science is developed primarily through scien-

the most effective approach to develop science into

ce-driven expert groups (EGs). Although most EG

recurrent advice:

attendees come from ICES Member Countries,

• Advise on strategies to attract new scientists into

the network operates internationally and provides

the ICES benchmarking process, advertise in

a forum for international development of science

international networks, and develop an attractive

objectives and opportunities. The science discipli-

publication scheme of benchmarking results

nes represented within the network include physical

(with the Publications and Communications

and chemical oceanography, marine biology and

Group, PUBCOM).

ecology, fisheries and stock assessments, and many

• Engage with research funding agencies and academia to ensure that new science is incorporated

other fields including the social and economic sciences.

into the advisory process. The ICES Science Committee (SCICOM) organizes The benchmarking process will be the mechanism to

the Annual Science Conference (ASC) and associa-

develop the basis for tactical or issue-based advice, as

ted events. The ICES ASC brings together scientists,

well as for long-term strategic advice, e.g. long-term

managers, policymakers, and other stakeholders

management plans. This process will use quantitative

to evaluate scientific progress, develop new ideas,

and qualitative data, models, and knowledge, and

establish partnerships, and plan future work on a

bring these through a transparent, quality-assured

wide variety of topics. SCICOM also coordinates

process to conduct operational IEA assessments.

a programme of topical marine science symposia, which are often delivered in coordination with ICES

This process will foster dynamic and effective communication between science and advisory expert groups, and also engage with ICES professional services coor-

16

partners.


ICES Science Plan

Scientific collaborations are commonly developed

Steering Groups – Expert groups are organized within

to address issues that extend beyond the ICES

steering groups to manage their work and delivery,

geographical area and to address multidisciplinary

and to collectively deliver the higher objectives of the

issues. These collaborations are enacted through

steering group. Under the Science Plan 2014–2018,

formal collaboration agreements, with specific imple-

SCICOM has four steering groups aligned with the

mentation mechanisms through expert groups and

four elements to deliver the science vision:

symposia.

Science governance ICES Council has delegated its science authority to the SCICOM. This committee establishes the mecha-

• • • •

Ecosystem Processes and Dynamics (SSGEPD) Ecosystem Pressures and Impacts (SSGEPI) Integrated Ecosystem Assessments (SSGIEA) Integrated Ecosystem Observation and Monitoring (SSGIEOM)

nisms necessary to deliver the Science Plan. SCICOM has the following instruments to govern its activities and evaluate performance:

Secretariat: Quality control and routine

Advice Drafting Groups: Model suitable for advisory purposes

Assessment EGs: Model development Data availability

ACOM/ SCICOM Steering Group: Integrated Ecosystem Assessments (IEA)

SCICOM Steering Group: Ecosystem Pressures and Impacts (EPI)

ACOM/SCICOM Benchmark Process

ACOM/SCICOM Steering Group: Benchmark coordination and management

ICES ADVISORY Process

SCICOM Steering Group: Ecosystem Dynamics and Processes (EDP)

ACOM/SCICOM Steering Group: Integrated Ecosystem Observation and Monitoring (IEOM)

17


The last two are implemented in coordination with the

cation and dissemination of research conducted

ICES Advisory Committee (ACOM). There is also an

under the auspices of ICES.

ACOM/SCICOM steering group to coordinate and

• Training Group (TG) to help build capacity in

manage the transfer and application of innovative

ICES (and elsewhere) and to support the scientists

science into sound, credible, and responsive advice:

involved in the advisory process. The TG offers a range of training courses by high profile scientists

• ACOM/SCICOM Benchmarking Steering

and is open to individuals from Member and

Non-Member Countries alike.

Group (BSG)

SCICOM and ACOM will provide mechanisms to

There are also operational structures to prepare the

ensure the coordination and collective delivery of the

scientific programme for the ASC (ASC Group)

objectives of the BSG and adequate consideration of

and an Awards Committee to provide recognition

cross-steering group issues.

by ICES of outstanding scientists and professional achievements.

Operational Groups – SCICOM has three operational groups to address the cross-cutting responsibili-

Strategic Initiatives – Strategic Initiatives (SI) are

ties of the ICES Science programme:

coordinating scientific activities to introduce innovative and interdisciplinary thinking to ICES on

• Data and Information Group (DIG) to advise on

topics that are cross-cutting and require additional

all aspects of data management, including data

partners outside the ICES constituency. SIs are aimed

policy, data strategy, data quality, technical issues,

at increasing the profile and relevance of ICES in a

and user-oriented guidance. This work will be

rapidly changing scientific and policy landscape,

closely coordinated with the ICES Data Centre.

and are managed by SCICOM and ACOM. Recent

• Publications

Group

SIs include: Area-Based Science and Management

(PUBCOM) to maintain and coordinate the publi-

(SIASM), Stock Assessment Methods (SISAM),

18

and

Communications


ICES Science Plan

Biodiversity Advice and Science (SIBAS), and Clima-

groups are appointed for three years, with specific

te Change and Marine Ecosystems (SICCME).

Terms of Reference (ToRs). At the completion of their 3-year terms, EGs are expected to comple-

Each steering group, operational group, and stra-

te a self-assessment of their performance and, if

tegic initiative has responsibility for delivering the

further work is deemed necessary, provide new

goals and objectives of the Science Plan in the rele-

draft ToRs for evaluation and possible action by

vant areas within its remit.

SCICOM.

Performance evaluation

• SSG evaluation – SSGs are expected to complete

It is important that the Science Plan includes specific

the activities and products specified in their ToRs.

measures to evaluate its implementation and

In some cases, these will be delivered through EGs.

delivery. Indicators will be developed to evaluate the

When this occurs, SSGs will develop mechanisms

performance and progress of scientific activities in

to facilitate such delivery within and between

the following areas:

SSGs, for example via specific topic sessions and focused discussions at the ASC.

• SCICOM evaluation – SCICOM will deliver an annual progress report to the ICES Council contai-

• Benchmarking – The benchmarking process is

ning a detailed description of the processes in the

essential for the successful implementation of the

implementation of the Science Plan, together with

science and advisory plans. The benchmarking

a review and evaluation of the outcomes of these

implementation process includes mechanisms to

processes.

evaluate performance.

• EG evaluation – Expert groups deliver reports on their activities on an annual basis for review, use, and dissemination in ICES. Science expert

19


Annex 1 – Summary of objectives and priority areas in the ICES Science Plan

SCIENCE PLAN OBJECTIVES

ICES Ecosystem Processes and Dynamics (EPD)

Describe and quantify the state of North Atlantic Ocean regional systems.

Understand and forecast the impacts of climate variability and change on marine ecosystems.

Resolve and quantify ecological processes in marine ecosystems, including modelling the dynamics of food webs and their responses to environmental change.

Quantify the relationship between habitat condition, ecological processes, and the provision of ecosystem goods and services.

ICES Ecosystem Pressures and Impacts (EPI)

20

Estimate long-term trends of human impacts on marine ecosystems.


ICES Science Plan

SCIENCE PRIORITY AREAS 1. Assess the physical, chemical, and biological state of regional seas, and investigate the predominant climatic, hydrological, and biological features and processes that characterize regional ecosystems. 2. Quantify the nature and degree of connectivity and separation between regional ecosystems. 3. Quantify the differential effects of climate change on regional ecosystems, and develop species and habitat vulnerability assessments for key species. 4. Understand the influence of climate impacts across a range of spatial and temporal scales, from local to global and from seasonal to multidecadal, and identify indicators of climate-driven biotic responses and forecast trajectories of change. 5. Quantify the role of structural and functional diversity in marine ecosystems in providing stability and resilience. 6. Investigate linear and non-linear ecological responses to change, the impacts of these changes on ecosystem structure and function, and their role in causing recruitment and stock variability, depletion, and recovery. 7. Develop end-to-end modelling capability to fully integrate natural and anthropogenic forcing factors affecting ecosystem functioning. 8. Define and quantify North Atlantic ecosystem goods and services, model their dependence on ecosystem processes and habitat condition, and estimate their social, economic and cultural value. 9. Identify indicators of state and function for use in the assessment and management of ecosystem goods and services. 10. Develop historical baselines of population and community structure and production to be used as the basis for population and system level reference points.

21


SCIENCE PLAN OBJECTIVES Understand, quantify, and mitigate multiple impacts of human activity on populations and ecosystems.

Provide evidence in support of the sustainable management of ecosystem goods and services.

ICES Integrated Ecosystem Assessments (IEA)

Develop a scoping process to identify objectives to guide IEAs in ICES regional seas.

Advance IEA methodologies and approaches in the ICES context. Develop approaches that allow forecasting within an IEA and evaluation of the effectiveness and trade-offs of different management options.

22


ICES Science Plan

SCIENCE PRIORITY AREAS 11. Develop methods to quantify multiple direct and indirect impacts from fisheries, as well as from mineral extraction, energy generation, aquaculture practices, and other anthropogenic activities, and estimate the vulnerability of marine ecosystems to these impacts. 12. Develop approaches to mitigate impacts from these activities, particularly reduction of non-target mortalities and enhancement/restoration of habitat, and assess the effects of these mitigations on marine populations. 13. Develop indicators of pressure on populations and ecosystems from human activities such as eutrophication, contaminant and litter release, introduction of alien species, and generation of underwater noise. 14. Evaluate ecological, economic, and social trade-offs between ecosystem protection and sustainable use to advise on the management of human activity marine ecosystems. 15. Develop tactical and strategic models to support short- and long-term fisheries management and governance advice, and increasingly incorporate spatial components in such models to allow for finer scale management of marine habitats and populations. 16. Quantify and map biological, ecological, and environmental values, with an aim to optimize ecosystem use and minimize environmental impacts in relation to ecosystem carrying capacity. 17. Develop science in support of advisory needs in marine aquaculture systems, minimizing environmental impacts, and integrating other marine sectors. 18. Identify objectives for IEAs that address ecosystem stability and health, taking cognizance of ecological, social, and economic sustainability goals as well as multi-scale issues. 19. Identify issue-based ecosystem questions relevant to science and management needs that can be addressed by developing IEAs. 20. Provide priorities and specifications for data collection frameworks supporting IEAs 21. Conduct pilot studies in data-rich areas for alternative IEA approaches, linking qualitative and quantitative methods at appropriate spatial and temporal scales. 22. Determine and demonstrate what modelling and analytical approaches will allow projections of ecosystem states in IEAs. 23. Use IEAs to assist in informing management about the effects of cumulative pressures and additive and nonadditive impacts, and which provide risk evaluations and analyses of trade-offs between sectoral objectives. 24. Compare IEA and single-issue approaches regarding their efficacy in providing management and governance advice on sectoral and multi-sectoral use of the oceans.

23


SCIENCE PLAN OBJECTIVES

ICES Integrated Ecosystem Observation and Monitoring Programme (IEOM)

Identify and prioritize ICES monitoring and data collection needs.

Develop further the methodology for the observation and monitoring of marine ecosystems in the ICES area.

Implement integrated monitoring programmes in the ICES area.

24


ICES Science Plan

SCIENCE PRIORITY AREAS 25. Identify monitoring requirements for science and advisory needs in collaboration with data product users, including a description of variables and data products, spatial and temporal resolution needs, and the desired quality of data and estimates. 26. Develop a cost–benefit framework to evaluate and optimize monitoring strategies in the context of the capabilities of, and requests from, ICES Member Countries and clients. 27. Identify knowledge and methodological monitoring gaps, and develop strategies to fill these gaps. 28. Promote new technologies and opportunities for observation and monitoring, and assess their capabilities in the ICES context. 29. Promote the development and testing of new fishing gear technology and methods for selective reduction of bycatch and discards, and for mitigation of other environmental impacts of fishing 30. Allocate and coordinate observation and monitoring requests to appropriate expert groups on fishery-independent and fishery-dependent surveys and sampling, and monitor the quality and delivery of data products. 31. Ensure the development of best practices through establishment of guidelines and quality standards for: (a) surveys and other sampling and data collection systems; (b) external peer reviews of data collection programmes; and (c) training and capacity-building opportunities for monitoring activities.

25


ICES Advice Plan

The Strategic Plan identifies the following goal

management needs, and on possible consequen-

under the Advice pillar of ICES:

ces (biological, physical, social, and economic consequences of alternative management scenari-

• Evaluate and advise on options for the sustainable

os will be presented);

use and protection of marine ecosystems (Goal 3). 2. Responding to the evolving policy context and

ICES will achieve the Advice goal through four

to non-recurring special requests on fisheries,

supporting activities:

aquaculture, and environmental issues, such as the provision of precautionary and MSY-consistent

1. Providing recurrent advice on fisheries and

advice, advice on mixed fisheries taking account

environmental issues in the North Atlantic and

of biological interactions, advice on aquaculture –

adjacent seas, such as the provision of advice on

environmental interactions, and advice on imple-

multiannual fisheries management plans, spatial

mentation of environmental directives;

26


ICES Advice Plan

ICES Core Values as Operating Principles

Products

The ICES mission

Science on ecosystem pressures & impacts

Benchmarking

Single issue advice

Operationalization

Integrated advice

Integrated ecosystem assessments Operationalization

Benchmarking

Knowledge, communication & science

Science on ecosystem dynamics and processes

Data

Integrated ecosystem monitoring &

Ensuring an efficient &

To advance the scientific understanding of marine ecosystems, and provide information, knowledge, and advice on the sustainable management of human activities affecting, and affected by, marine ecosystems.

international data platform

effective organization

3. Promoting the use and delivery of integrated

Evidence-based scientific information is the foun-

advice in an ecosystem-based approach to fisheries

dation of ICES advice. ICES advice is subject to a

and environmental management, such as integra-

quality assurance scheme based on peer-reviewed

ted ecosystem assessments, providing guidance

data, methods and analyses, and relies on the active

on how to maintain or improve good environ-

involvement of scientists from Member Countries in

mental status, and advice on ecosystem health and

expert groups. The process is documented in expert

productivity that considers drivers such as climate

group reports. The advice texts are prepared by

change and various maritime activities;

Advice Drafting Groups, and approved by the Advisory Committee (ACOM).

4. Ensuring quality assurance, transparency, and

political neutrality so that users and stakeholders

ICES Council has delegated its advisory authority to

have confidence in the advice. This will involve

ACOM, the sole competent body of ICES for scien-

dialogue and collaborations with managers and

tific advice in support of the management of coastal

stakeholders on both regional and international

and ocean resources and ecosystems.

levels. More information on the advisory process can be ICES will use its advisory process to produce eviden-

found on ICES website:

ce-based, relevant, responsive, sound, reliable, and credible advice across industry sectors and compo-

http://www.ices.dk/community/advisory-process/

nents of ecosystems to address the needs of Member

Pages/default.aspx

Countries and partner commissions.

27


CHALLENGES AND OPPORTUNITIES

realize efficiencies in the advisory process, ACOM

ICES advice must meet the present needs of decisi-

and with the ICES science programme to ensure that

on-makers while being further developed to meet

priority needs for advice are addressed.

needs to effectively interact with users of the advice

future needs. To meet future demands, the advice must go beyond traditional assessments of the status

Because ICES advice is science based, a general chal-

of fish and fisheries and must encompass aquatic

lenge is to strengthen the link between science and

ecosystems in their entirety.

advice to ensure that relevant scientific information and data are available or developed when needed for

The demand for single issue advice is expected to

advice.

increase in areas such as protection of endangered stocks and the marine environment, landing obligations, the Arctic Ocean and interactions between aquaculture and the environment as well as support

DELIVERING THE SUPPORTING ACTIVITIES

for initiatives such as the Marine Framework Strategy Directive (MSFD), and providing advice on the ecosystem approach to management. The expanding agenda for the oceans is likely to increase the demands for advice that integrates fisheries, environmental, and ecosystem considerations. This integrated advice will also need to include the human dimension and consider both anthro-

Providing recurrent advice on fisheries and environmental issues in the North Atlantic and adjacent seas, such as the provision of advice on multiannual fisheries management plans, spatial management needs and on possible consequences (biological, physical, social, and economic) of alternative management measures.

pogenic impacts on marine ecosystems and the impacts of marine management measures on human

Most of ICES advice is recurrent advice on fisheri-

populations. As a result, the demand for ICES advice

es and environmental issues. ICES is committed to

from the European Commission, Regional Fisheries

continually improving the efficiency and efficacy

Management Organizations (RFMOs), Regional Seas

of this core activity, and ensuring that quality of its

Commissions, Member Countries, and other advice

advice is consistent with best practices.

clients will likely continue to increase. Efficiency: The ICES advisory process will aim to use The challenge for ICES is to meet the present and

the available expertise in the most cost-effective way

future needs of decision-makers during a time when

to deliver the required advice.

the available human resources in national institutes, which are actively involved in the advisory process,

One approach to finding efficiencies within the

are likely to decrease.

process is to continue to explore options for multiannual evaluations of management measures.

ACOM will need to address this challenge by

ACOM will streamline the production of recurrent

matching workload with human resources, increa-

advice and will explore possibilities for reducing the

sed prioritization, and using technological solutions

frequency of advice updates. Stock structure will also

for producing advice as efficiently and effectively as

be examined to determine if efficiencies could be

possible. This will include attracting more scientists

realized by combining small stocks that are currently

from academia to the ICES advisory process. To

treated as separate stocks.

28


ICES Advice Plan

Advisory efficiencies will also be realized through an

from data input to final advice made less error-prone

improved capacity within the Secretariat to support

and more transparent.

the advisory process, and the development and introduction of new tools for (a) coordinating and

Access to the data used in developing and providing

harmonizing the use of scientific experts (Resource

the ICES advice is core to advice efficiency, efficacy,

Coordination Tool), and (b) data handling and report

and quality. Examples of initiatives addressing data

production (Content Administration for Reports and

access include close communication with those

Advice).

responsible for the collection of data, development of guidelines and protocols for best practices of statisti-

Efficacy: ICES advice will meet the needs of new

cally-sound data collection programmes, promotion

fisheries and environmental management approa-

of efficient data storage through regional databases,

ches, such as multiannual management plans and

and implementation of integrated surveys. Such initi-

spatial management. Impacts of fishing, both direct

atives are detailed in the Data and Information Plan.

and indirect, will be assessed and advice provided wherever possible and requested. Resources will also

ACOM is developing an approach to provide advice

be invested in further developing advice to support

for fish stocks lacking analytical assessments. ACOM

environmental policies.

will provide recurrent advice for these stocks, and further develop methods for using risk-based appro-

Quality assurance: The benchmarking and the audit-

aches for groups of species in a geographic area.

ing of recurrent advice will continue. Data and report

ACOM will also derive reference points (precau-

management will be further streamlined to more

tionary and, where possible, MSY-consistent) for

clearly document data and analyses, and the process

data-limited stocks.

29


fisheries management plans and measures, the Responding to the evolving policy context and to non-recurring special requests on fisheries, aquaculture, and environmental issues, such as the provision of precautionary and MSY-consistent advice, advice on mixed fisheries taking account of biological interactions, advice on aquaculture–environmental interactions, and advice on implementation of environmental directives.

identity, distribution and migration of stocks, data collection schemes, and understanding of various factors affecting the utility of an assessment and finding ways to improve this situation. Increasingly, non-recurrent requests relate to ecosystem issues (e.g. the impact of fisheries on marine ecosystems; the implementation of certain aspects of environmental policies etc.).

In addition to providing recurrent advice for fishe-

The non-recurrent advice issues above are core areas

ries and environmental management, ICES responds

of ICES advice and will continue to addressed and

to non-recurrent advice requests (“special requests�)

developed. The ad hoc nature and short-time frames

received on an almost continuous basis from compe-

which typically characterize non-recurrent requests

tent authorities, including Member Countries. ICES

challenge the ICES system. ICES will implement a

is also required to respond to requests related to

Resource Coordination Tool to better manage and

new or renewed management policies, such as the

harmonize workloads and determine priority issues

Common Fisheries Policy (CFP) and the MSFD for

so that non-recurrent responses are provided within

the European Union.

agreed deadlines.

Non-recurrent requests often relate to fisheries

Two overarching advisory issues facing ICES are the

issues, such as the development and evaluation of

provision of combined mixed fisheries (technical

30


ICES Advice Plan

interactions) advice and providing multispecies advice (e.g. competition and predation). Developing these forms of advice, underpinned by sound science, will be a major undertaking in ICES, and ACOM is expected to provide elements of this advice for different ecoregions over the 2014–2018 period. Specific challenges in providing combined mixed fisheries and multispecies advice are:

Promoting the use and delivery of integrated advice in an ecosystem-based approach to fisheries and environmental management, such as integrated ecosystem assessments, providing guidance on how to maintain or improve good environmental status, and advice on ecosystem health and productivity that considers drivers such as climate change and various maritime activities.

• Developing the framework and format for precautionary and MSY-consistent advice, consonant

ACOM will support the implementation of an

with what is most appropriate in each situation;

ecosystem approach to the management of

• Developing the required scientific knowledge and

human activities at sea by translating its ecosystem

data to support the advice (given that detailed data

understanding into an integrated framework for

are generally required for mixed fisheries advice; a

the provision of advice. Advice will be consistent

general lack of current data on multispecies inte-

with the precautionary approach and based on the

ractions; and a need to develop models in some

best available understanding of the properties and

ecoregions);

behaviour of key system components and processes.

• Organizing appropriate fora with competent

As with advice on single-stock dynamics, a lack of

authorities and stakeholders for developing and

total knowledge and complete certainty should not be

discussing mixed fisheries and multispecies

used to hamper decision-making. ICES will promote

advice and for identifying appropriate ways of

an adaptive and responsive approach to the inclusion

communicating such advice so that its nature and

of ecosystem considerations in management advice.

implications are properly understood. ACOM will produce integrated ecosystem assessACOM will undertake an evaluation to assess what

ments for at least three regions. These demonstration

aspects of the already available science are sufficient

assessments will provide the basis for dialogue with

to develop mixed fisheries and multispecies advice,

policy developers and stakeholders on the challenges

and what areas of science need further development

and opportunities offered by an integrated approach.

before they can inform such advice. Joint work with

ICES will ensure that its advice on fisheries accounts

SCICOM, particularly through the Integrated Ecosy-

for gear impacts on sensitive habitats, and also for the

stem Assessments Steering Group and the Bench-

incidental bycatch of sharks, rays, sea mammals, and

marking Steering Group, will be critical in assessing

seabirds. In partnership with regional sea conventi-

knowledge gaps.

ons, ICES will further develop ecosystem overviews to highlight the dominant anthropogenic pressures

Given diminishing fiscal and expert resources, these

and impacts across the ICES area. These overvie-

developments will only be possible if workload is

ws will describe for managers the implications of

reduced in other areas of the advisory process (recur-

environmental variability in regional marine ecosy-

rent advice) or if new (human) resources are added.

stems. This will allow consideration of changes in productivity and distribution of key organisms and habitats in assessing the trade-offs involved in the management of human activities at sea.

31


Through the development of new internal mecha-

accounting for associated advice on fisheries and on

nisms, ACOM will improve the incorporation of pro-

the marine ecosystem.

cess understanding in the ICES advice. This will be accomplished through a new joint ACOM/SCICOM Benchmarking Steering Group2. Benchmarking is already common practice when carrying out stock assessments, but ICES will further develop the concept and practice to tackle broader questions such as the development of integrated advice, examining shifts in productivity of marine systems, and the

Ensuring quality assurance, transparency, and political neutrality so that users and stakeholders have confidence in the advice. This will involve dialogue and collaborations with managers and stakeholders at both regional and international levels.

possible ramifications of climate change. ACOM will develop improved mechanisms to increase

It is important for ICES to ensure the credibility of its

participation in the advisory process of ACOM

advice and for stakeholders to have confidence in ICES

members and alternates possessing environmental

advisory products. ACOM will ensure efficient use of

and ecosystem expertise.

resources and quality assurance by developing new systems and tools. These will include tools to ensure

ACOM will continue to work with partners (i.e., the

efficient, clear, and non-conflicting production of

Joint Research Centre of the European Commissi-

advice by managing both workloads (ICES Resource

on (JRC), the Convention for the Protection of the

Coordination Tool, RCT) and the production of the

Marine Environment of the North-East Atlantic

content of the ICES advice (Content Administrati-

(OSPAR), the Baltic Marine Environment Protec-

on for Reports and Advice, CARA). These systems

tion Commission (HELCOM), and the European

and tools will be supported by technical input from

Environment Agency (EEA)) on the provision of

Secretariat staff.

advice for the implementation, review, and potential revision of the MSFD of the EU, including ad-

To improve data collection and use, ACOM will

vice on biodiversity issues. This process will add value

encourage expert groups to identify data needs and

to any prospective parallel developments in non-EU

promote the use of regional databases for the data

countries. The exploration of the use of indicators

used in their assessments. The transparency of data

to inform management action (and the concepts of

provision, data use, and the associated end products

Good Environmental Status) will continue to drive

will also be improved. ACOM expert groups will be

the activities of ICES in the years ahead. When reque-

expected to conduct audits of their data requirements

sted, ICES will also evaluate and provide advice on

and methods used to ensure the quality and reliability

the economic and social consequences of manage-

of the resultant ICES advice.

ment options. To meet the data requirements for providing integraWorking with strategic partners, ACOM will conti-

ted advice, ACOM will, in cooperation with SCICOM

nue to provide advice on marine spatial planning

and Data and Information Services (DIS), contribute

and to develop advice on integrated management

to the development of integrated ecosystem moni-

of maritime activities, including reviewing mana-

toring.

gement measures for conservation objectives. This includes advice on vulnerable marine ecosystems,

To develop the scope of the advice, ACOM will

marine protected areas, and Natura 2000 sites. ICES

arrange Dialogue Meetings with advice recipients

will strive to ensure that this advice is integrated,

and stakeholders. These meetings will address the

32

2 A benchmark is a process in which all underlying data, knowledge, and methodologies and approaches are examined to provide the most robust and credible advice. The results of benchmarks are peer reviewed.


ICES Advice Plan

needs of recipients for advice products, and provide

operating in a participatory and responsive manner

demonstration examples of new advice approaches to

with stakeholders. Training will be provided on how

promote an exchange of ideas on the nature of the

to chair a meeting. ICES will also continue to offer

advice. Demonstration examples will address issues

training courses to facilitate and enhance communi-

such as integrated assessment advice, process under-

cations between the ICES community and stakehol-

standing as a basis for the development of advice, and

ders/policy developers.

social and economic implications of different management scenarios and options.

ACOM, with support from the ICES Secretariat, will improve the communication and dissemination

ACOM will improve the quality of the ICES advice by

of ICES advice to clients/management authorities,

continuing to invest in the training of experts and

stakeholders, and the public using press releases,

expert group chairs. Transparency and indepen-

social media, specific events, the “Popular advice�

dence are central to ICES advice, particularly when

digest, and other types of outreach.

33


Annex 2 – Actions and associated performance measurement of the advice plan

CATEGORY

ACTION

RESPONSIBLE ACTOR(S)

1. Deliver relevant, timely, and credible advice.

Implement MoUs with advice recipients.

ACOM

2. Foster efficient use of resources and quality assurance.

Implement the Resource Coordination Tool (RCT) and prioritize resource use.

ICES Secretariat ACOM

Further explore and implement, where appropriate multiannual evaluations of management measures (the state of the stock), for the provision of annual advice.

ACOM leadership with recipients of advice (e.g. MIRIA) Relevant expert groups

Enhance substantive support by the ICES Secretariat to the advisory process.

34

Implement the CARA system: automate the process of transferring assessment results from the assessment software to the advisory sheets, including standard graphs.

ICES Secretariat Expert groups ACOM

Conduct internal audits of data, input, and assessment results for all advice-providing expert groups.

Expert groups


ICES Advice Plan

RELEVANT TO SUPPORTING ACTIVITY NO.

TIMING

INDICATOR

PERFORMANCE MEASURE

2014–2018

Deliver advice in accordance with MoUs.

Advice recipients satisfied with the advice.

1, 2

2014–2018

Tool is available for use.

Available

1

% of ICES countries providing full data for RCT.

≥90%

Priority list developed.

Completion

% of stocks explored.

≥95%

1

Technical tasks.

Uptake in the advisory process.

1, 2, 3, 4

2015

Feedback from EG chairs. 2015 (start in late 2014)

% of stocks where CARA is used in the production of advice.

≥95%

1,4

2014–2018

% of groups conducting internal audits.

≥99%

4

35


CATEGORY

ACTION

RESPONSIBLE ACTOR(S)

3. Improved data collection and use.

Coordinate and integrate surveys.

ACOM SCICOM

Develop guidelines for best practice in design and implementation of statistically sound catch sampling schemes.

ACOM

Identify the data required to provide advice on fisheries and environmental issues and communicate the requirements to those responsible for the collection of data.

ACOM Expert groups ICES Secretariat

Promote efficient and effective data storage through integration of data in regional databases, including making data available for experts through InterCatch.

ACOM

Provide advice in relation to the changing policy environment. Facilitate transition to a new regime, new data, ecosystem impacts, and fisheries opportunities.

ACOM

Further develop/implement methodoogies, which entails establishment of indicators and targets for all stocks, including data-limited stocks (DLS).

ACOM

4. Develop scope of advice.

ICES Data Centre

SCICOM

WKLIFE Relevant expert groups

36


ICES Advice Plan

TIMING

INDICATOR

PERFORMANCE MEASURE

RELEVANT TO SUPPORTING ACTIVITY NO.

2014–2018

Guidelines for conducting surveys.

100%

1, 2

2015

Guidelines made available.

100%

1, 2

2014–2018

List of data requirements.

100%

1, 2, 3, 4

2014–2018

% of stock using the regional databases for assessments.

≥90%

1, 2, 3, 4

2014

Establish, seek financing, and implement a project with the participation of all institutes having a data collection mandate.

2014–2018

Fully integrated to the advice.

100%

1, 2

2014–2018

% of stocks where advice follows the guidelines.

≥95%

1, 2

% of category 1 and 2 stocks for which indicators and targets are available.

≥95%

% of DLS for which indicators are available.

≥70%

Stock coordinator and benchmarking resources provided.

> 95%

Establishment of the Global Assessment Methods WG (GAME).

In place

2014

37


CATEGORY

ACTION

RESPONSIBLE ACTOR(S)

Provide advice taking account of technical interactions in each mixed fishery, as well as biological interactions between stocks, such as predation and competition, in each ecoregion, per an established schedule (Annex 3), including a link with social and economic aspects when possible.

ACOM

Further develop capacity for provision of advice for emerging human activities in the Arctic:

ACOM

SCICOM

SCICOM

(a) taking into account ecosystem considerations; monitor stock distributions into the Arctic region, (b) data requirements and monitoring needs in the Arctic. Identify advisory needs for aquaculture and its environmental aspects.

ACOM leadership

Integrate considerations of bycatch in the advice for fisheries (including elasmobranchs, mammals, and seabirds).

ACOM

Integrate considerations of impacts of sensitive habitats in the advice for fisheries.

ACOM

SCICOM

SCICOM Prepare methodologies and examples of impact assessments of management measures that account for environmental variability and social and economic trade-offs.

38

ACOM SCICOM


ICES Advice Plan

PERFORMANCE MEASURE

RELEVANT TO SUPPORTING ACTIVITY NO.

% of mixed fishery and multispecies advice completed on time.

90%

1, 2

Number of advisory products provided.

≥5

2

2014/Spring

Conduct a workshop.

Uptake of recommendations.

2015

Discussion of needs with users of ICES advice.

≥80%

Number of aquaculture advice requests.

≥1

2014–2018

% of fisheries advice sheets that include bycatch considerations.

> 70

2, 3

2014–2018

% of fisheries advice sheets that include habitat considerations.

> 70 (where seabed interactions have been identified).

2, 3

2014–2018

Expert group established to develop two examples (such as the interaction between pelagic & demersal fisheries; trade-offs in closed areas, and mammal/bird predation impacts) for presentation and discussion at an ICES Dialogue Meeting

Complete.

2, 3

TIMING

INDICATOR

2014–2018

2014–2018

2014–2018

2014– 2015

2

39


CATEGORY

ACTION

RESPONSIBLE ACTOR(S)

Include discussion on social and economic analysis needs of users of advice in an ICES Dialogue Meeting.

ACOM leadership

Facilitate transition from single-stock benchmarks to regional benchmarks.

ACOM/SCICOM Benchmarking Steering Group

Further develop ecosystem overviews on regional scales.

ACOM SCICOM

Provide advice on marine spatial planning, including management measures for achieving objectives for marine protected areas, such as Natura 2000 sites.

ACOM (WGECO) SCICOM

Develop a mechanism for promoting integrated ecosystem understanding as the basis of ICES advice.

ACOM SCICOM ACOM/SCICOM Benchmark Steering Group WGECO WGIPEM

In cooperation with the Member Countries and regional seas organizations, develop integrated ecosystem assessments for the Baltic Sea, North Sea, and Barents Sea for use in advice.

ACOM

Provide examples of how these integrated ecosystem assessments can be used in advice.

40

SCICOM


ICES Advice Plan

PERFORMANCE MEASURE

RELEVANT TO SUPPORTING ACTIVITY NO.

% of users of ICES advice providing feedback on needs.

≥80%

2, 4

2014–2015

Complete guidelines for benchmarks on issues other than stock assessment.

Complete

3

2014–2018

% of ICES regions for which ecosystem overviews have been prepared.

≥90%

3

% of regional overviews referenced in management policy documents and decisions (uptake).

≥80%

Provide demonstration examples and discuss with strategic partners.

100%

Provide advice according to requests.

100%

2014–2018

Addressed in benchmarks.

>4

2016

Demonstration examples, such as zooplankton-pelagic fish interactions, cod growth in the Baltic.

>1

2014–2018

Integrated ecosystem assessments for the Baltic Sea, North Sea, and Barents Sea.

Ready in 2016 for an ICES Dialogue Meeting.

2016

Provision of example advice based on two demonstration IEAs.

Ready for use in the Dialogue Meeting.

2016

Convene an ICES Dialogue Meeting with recipients of advice.

Useful for managers in relation to their policy frameworks.

TIMING

INDICATOR

2014–2015

2014–2018

3

3, 4

3, 4

41


CATEGORY

ACTION

RESPONSIBLE ACTOR(S)

5. Develop process and communication.

Further develop the capacity of the ICES community and the stakeholders/policy developers to facilitate their interaction and dialogue as well as involvement in the advisory process.

ACOM

Communicate advisory products to the public.

ICES Secretariat PUBCOM

Communicate the advice through meetings with competent authorities and stakeholders.

ACOM leadership

Support existing expert group chairs and potential future chairs to ensure they have the necessary skills (e.g. training, etc.).

ICES Training Programme

PUBCOM Benchmarking Steering Group

ACOM Existing chairs

42


ICES Advice Plan

TIMING

INDICATOR

PERFORMANCE MEASURE

Training courses

RELEVANT TO SUPPORTING ACTIVITY NO. 4

2014–2018

4

2014–2018

Number of presentations of ICES advice.

Maintain average of 2011–2013.

4

2014–2018

Deliver training or mentoring to expert chairs.

≥20 people per year, including current chairs.

4

43


Annex 3 – Schedule for taking into account technical and biological interactions in fisheries advice

ECOREGION

TECHNICAL INTERACTIONS (“MIXED FISHERY”)

BIOLOGICAL INTERACTIONS (“MULTISPECIES”)

Norwegian Sea

NA

2013

Barents Sea

NA

2011–2013 (cod-capelin), 2014 > entire ecosystem

North Sea

2012

2013–2014

Baltic Sea

NA

2012

Pelagics

NA

2014

Deep sea

NA

NA

Biscay – Iberia

2013–2015

2013–2016

Celtic seas

2013–2015

2014–2018

Greenland/Faroe Islands

2011 (Faroes)

2014

Iceland

NA

2014

44


ICES Advice Plan

45


ICES Data and Information Plan

The Strategic Plan identifies two goals under the

operational products for marine spatial planning,

Data and Information pillar of ICES:

the Data Collection Framework, and for the Marine Strategy Framework Directive;

• Promote the advancement of data and information services for science and advice needs (Goal 4);

• Gearing up for new/expanding areas of dataset collections, such as new datasets from integrated

• Catalyse best practices in marine data mana-

ecosystem monitoring, including marine litter,

gement, and promote the ICES data nodes as a

and anthropogenic noise in the marine environ-

global resource (Goal 5).

ment;

ICES will achieve the Data and Information goals through three supporting activities:

• Ensuring the use of international standards/interoperability to enable the use and application of ICES datasets, products, and services to an expan-

• Promoting the advancement of data and information services for science and advice needs at both regional and subregional levels, such as providing

46

ded international user base, and to provide tools and knowledge to facilitate this use.


ICES Data and Information Plan

ICES Core Values as Operating Principles

Products

The ICES mission

Science on ecosystem pressures & impacts Single issue advice

Operationalization

Benchmarking

Integrated advice

Integrated ecosystem assessments Operationalization

Benchmarking

Knowledge, communication & science

Science on ecosystem dynamics and processes

Data

Integrated ecosystem monitoring &

Ensuring an efficient &

To advance the scientific understanding of marine ecosystems, and provide information, knowledge, and advice on the sustainable management of human activities affecting, and affected by, marine ecosystems.

international data platform

effective organization

The Data and Information Plan identifies a number of short- and medium-term activities. The plan

Regional Partners

ICES network

explicitly takes account of the

OSPAR, HELCOM, EEA, AMAP, EU

EGs, SCICOM, ACOM

resources available to ICES to deliver on these activities, and provides a means to measure the effectiveness of the plan’s implementation. The plan

Data Landscape

further specifies a review and adjustment process. Together, these elements will help to

Policy drivers

EMODnet, EDAMIS, RDB, NODCs, National data networks

MSFD, DCF, INSPIRE, ISO

ensure that the Data and

Information

Data infrastructures

Plan

remains a relevant and effective tool to guide ICES data and information services during 2014–2018.

International coordination FAO, IODE, EUROSTAT

47


THE IMPORTANCE OF DATA SERVICES TO THE SCIENTIFIC UNDERSTANDING OF MARINE ECOSYSTEMS (THE DATA CONTEXT)

The Data and Information Plan examines the provisi-

The foundation of all accumulated knowledge and

collaborations between the ICES Data Centre, Regi-

understanding of the marine environment is based

onal Sea Conventions, and national data originators.

on observations. Observing the marine ecosystem

The plan supports the establishment of integrated

entails capturing information through various means

ecosystem observation and monitoring systems that

of measuring, weighing, photographing, counting,

enable coordinated data collection addressing scien-

etc. Most of these observations are archived as digital

tific and advisory needs, and which have strong links

data stored in a table, database, or other repository.

with the ICES Data Centre and national data centres.

on of regional workflows for the coordination of data collection, data collation, and data product/indicator production as agreed (including reporting timelines) with partners and stakeholders. The plan envisages

To extract information and develop knowledge from these observations, it is essential that the data can be

Developing new processes/products from existing

combined in different temporal, spatial, and thema-

data is also important to serve both MSFD and Data

tic ways. By doing so, scientists are able to observe

Collection Framework (DCF) needs for advisory and

new patterns and behaviours in marine ecosystems

science services. This will entail furnishing indica-

involving, for example, the circulation of ocean

tor values in collaboration with the relevant ICES

currents or the migration of seabirds.

working groups, and also automating data acquisition (e.g. data calls that provide information directly into

The ecosystem approach places a high demand on

regional data assembly mechanisms with minimal

the complexity and quantity of data and the requisite

use of human effort).

knowledge for making informed science and management decisions. Therefore ICES must have the

ICES will ensure that the production of its advice

capacity for developing and managing data services

and science is managed within a robust IT business

that deliver increasingly complex data and informa-

model. In part, this will involve use of the Content

tion in effective and useful ways to the users of these

Administration for Reports and Advice (CARA) tool,

data.

a major feature of the Data and Information Plan.

HIGHLIGHTS FROM THE IMPLEMENTATION OF THE DATA AND INFORMATION PLAN

See Regional facilitation in Annex 4.

Goal 4: Promote the advancement of data and information services for science and advice needs Promoting the advancement of data and information services for science and advice needs on both regional and subregional levels, such as providing operational products for marine spatial planning, the Data Collection Framework, and for the Marine Strategy Framework Directive.

Gearing up for new/expanding areas of dataset collections, such as new datasets from integrated ecosystem monitoring, including marine litter, and anthropogenic noise in the marine environment.

New datasets and products are being/will be requested under the MSFD. To ensure that ICES advisory and science services are responsive to these requests, Data and Information Services (DIS) will continually review and evaluate data inventories, new data assemblies, and working arrangements to ensure the timely

48


ICES Data and Information Plan

provision of high-quality regional data products. This

others) to draw on these services for their own repor-

will also apply to such areas as underwater noise,

ting needs (e.g., under MSFD).

microplastics, and acoustics (fish). Plans for training and reference guides for scientists DIS will also collaborate with the Publications and

and data managers will also be developed. These

Communications Group (PUBCOM) to ensure that

guides will highlight the value of good data manage-

ICES has a common strategy toward using and provi-

ment to the ICES community.

ding digital citation resources. See International standards, knowledge transfer See Regional facilitation, data stewardship and

in Annex 4.

data management in Annex 4. Goal 5: Catalyse best practices in marine data management, and promote the ICES data nodes as

DATA AND INFORMATION SERVICES (DIS) RESOURCES

a global resource

ICES Data Centre Ensuring the use of international standards/ interoperability to enable the use and application of ICES datasets, products, and services to an expanded international user base, and to provide tools and knowledge to facilitate this use.

ICES Data Centre, based in the ICES Secretariat, manages a number of large dataset collections related to the marine environments of the Northeast Atlantic, Baltic Sea, Greenland Sea, and Norwegian Sea. These collections are organized around specific thematic data portals, and are also archived in an overarching data warehouse. Most of the data originate from the

All ICES datasets and data services, including data-

national institutes of ICES Member Countries.

sets and data products that exist only within an expert group, will be adequately described to facilita-

The data centre provides marine data services to ICES

te the discovery of information through ICES online

Member Countries, ICES expert groups, world data

portals. This will allow ICES Member Countries (and

centres, regional sea conventions (HELCOM and

49


OSPAR), the European Environment Agency (EEA),

DIG is able to react quickly to ad hoc requests

Eurostat, and various other European projects and

from inside and outside the ICES community.

biodiversity portals.

SCICOM and ACOM are both represented in DIG.

All data managed by ICES are subject to the ICES

Projects and contracts

data policy 3, which aims to maximize the availability

ICES has a well-established project policy 4 that ensu-

of data to the ICES network and the international

res that ICES participation is relevant to both the

marine community.

individual project work and wider activity of ICES, and that contracts are fairly administered in compe-

Data and Information Group (DIG)

titive tenders. A list of current project participation is

DIG provides ICES with advice on all aspects of data

available on the link provided in the footnote.

management including data policy, data strategy, data quality, technical issues, and user-oriented guidance.

ICES has a number of key data contracts related to regional sea commissions (i.e., OSPAR and

A close link exists between DIG and the ICES Data

HELCOM), as well as with the European Environment

Centre, as DIG supports the data centre with feed-

Agency (EEA) through the European Topic Centre

back and advice on a number of topics, including

on Inland, Coastal and Marine waters (ETC-ICM).

existing products, current developments, potential

These interactions informed the development of the

new products, the risk of data duplication, and the

Data and Information Plan.

evaluation of the data checklists. DIG provides advice and guidance across multiple disciplines on data and information. Expertise is

REVIEW AND PERFORMANCE EVALUATION

provided on spatial/oceanographic/VMS/biologi-

Each activity outlined in the Data and Information

cal data, as well as on metadata, vocabularies, user

Plan has a related performance measure, and an

guidance, and quality control. As needed, DIG initi-

associated timetable indicating when that activity is

ates study groups, workshops, expert groups, and

scheduled to occur. This makes clear what activities

training courses on specific topics.

need to be reviewed and evaluated, and how to judge the performance effectiveness of these activities.

WHO

PROVIDING

WHAT

DELIVERY

Contextual

ICES Bureau/ Council

Member Countries representation

Strategic plan

Strategic plan

Conceptual

DIG

Thematic expertise representation

Goals 4 and 5 of Strategic plan, Data and Information Plan

Product list/ overview

Operational

Data Centre

Technical implementation

Data and Information Plan; annual work plan

Web-based applications and data products

50

3 http://www.ices.dk/marine-data/guidelines-and-policy/Pages/ICES-data-policy.aspx 4 http://www.ices.dk/explore-us/projects/Pages/ICES-Project-Policy.aspx


ICES Data and Information Plan

Plan ownership and governance

as well as in the annual DIG actions list. These are

ICES Council has oversight responsibility for the

then linked to formal recommendations from expert

content and direction of the ICES Strategic Plan. DIG

groups and ICES committees, as well as to other

and the ICES Data Centre are jointly responsible for

external review mechanisms related to data contracts

the Data and Information Plan that addresses the

and projects. The work plan also contains linkages

data collection and information management aspects

to the ICES Strategic Plan to clearly indicate how the

of the Strategic Plan. Both SCICOM and ACOM are

operational activities relate to the overall strategy.

represented on DIG and therefore have contributed to developing the Data and Information Plan.

The work plan includes performance indicators, which are reviewed by the data centre. After the work

Plan review and update

plan is reviewed by the data entre and DIG, the plan

The following outlines the processes that will be used

is subsequently reviewed by both SCICOM and

in reviewing and evaluating the Data and Informati-

ACOM. A high-level review report will then be

on Plan. These activities are expressed at an operatio-

presented to the Bureau and Council at least annually.

nal level via the annual work plan of the data centre, WHEN

WHO

WHAT

TASK

January

Data Centre (with input from SCICOM/ACOM recommendations)

Data centre annual work plan

Evaluate performance of previous work plan and for current years plan to ensure alignment with strategic plan

February

Bureau

Data centre annual work plan

Evaluate performance of previous work plan

Data and Information Plan review

Align Data and Information Plan text with strategic plan Feedback to The Science and Policy Landscape in which ICES operates

May

DIG

Operational group full meeting

Review of Data and Information Plan and update

September

SCICOM/ACOM

SCICOM/ACOM meeting

Feedback to/review of the Data and Information Plan

September

DIG

DIG business meeting

Update Data and Information Plan according to feedback from SCICOM/ACOM

When required

DIG/Data Centre

Dedicated subgroup WebEx meetings

51


Annex 4 – Data and Information plan implementation (detailed)

REGIONAL FACILITATION HEADLINE ACTION

DETAIL

PERFORMANCE MEASURE

Regional operational products for Marine Strategy Framework Directive (MSFD) and Data Collection Framework (DCF)

(a) MSFD workflow: Collaboration between ICES Data Centre and Regional Sea Conventions/ other organizations with respect to MSFD (WISE-Marine production process). This assumes a good flow of data/data harvesting into the data centre, and this can imply more resources in certain data types where data are not readily provided.

(a) Workflow(s) operational and ready for uptake into WISE-Marine. (b) Joint paper strategy accepted by stakeholders at EU level.

(b) Leading to a joint MSFD data flow vision paper. Also depends on WISE-Marine. Link to Secretariat Plan.

52

New processes/products from existing data within Advisory and Science groups with respect to MSFD: calculations for indicators. Needed: data selections, algorithms, calculation examples. Challenge: who is going to decide on the final calculations and data selections? Workshop on MSFD related DC-MAP indicators. Refer to table (MSFD table of ICES data/EGs and their operational product linkage).

(a) Uptake of ICES dataset products in EGs responsible for MSFD indicators.

New datasets and products Advisory and Science: MSFD – master data holdings; data storage, calculations for indicators. Noise, microplastics, acoustic fish data (WGFAST). Needed: data collection guidelines, data, responsible EGs for data, algorithms, calculation.

Products and/or regional data management established (where mandate is given).

(b) Operational provision of datasets, including discovery and download services.


ICES Data and Information Plan

Key to colour coding in ’Resource implications’ columns of table: Indicates the action can be accommodated within planned demands on resources

Indicates the action can be accommodated but may place additional demands on planned resources

Indicates the action can be accommodated only if additional resources are planned for

RESOURCE IMPLICATION TIME FRAME

DATA CENTRE

(a) OSPAR Hazardous substances: milestone 2014

This assumes a good flow of data/data harvesting into the data centre, and this can imply more resources in certain data types where data are not readily provided.

(b) HELCOM Eutrophication: milestone 2014

DIG

OTHER

(c) OSPAR Eutrophication (2015) (d) MSFD Data vision paper: 2014 Fish and litter time frame: 2014–2015 for development, and fine-tuning from 2016 onwards

2015 for setup, implementation from 2016 onwards

Depending on the level of ambition regarding establishing new international datasets and systems, additional resources may be required. 53


REGIONAL FACILITATION HEADLINE ACTION

DETAIL

PERFORMANCE MEASURE

Data requirements with regard to multispecies assessments (input for assessments). Currently, multispecies assessments are applied in e.g. the Baltic, but insufficient spatial data products are available. Baltic, other areas. (Action plan to be created). Needed: clear data request (unless no data are available).

(a) Successful data call(s); (b) Provision of spatial data products.

Data requirements for e.g. one species from all fish surveys (WGEF, WGNEW); search facility over all data, not only for raw data but also for products. (joint WGEF, WGNEW, DIG proposal – action DIG chair).

End-to-end workflow for scientific advice production

CARA linking to data outputs from Expert groups (connecting the scientific reports to advice production).

Successful implementation of interfaces to: a) scientific output from EG reports; b) scientific output from assessment models.

CARA linking to data outputs from RDB-Fishframe.

Successful implementation of interfaces to scientific output from assessment models.

Mobilizing aquaculture specific data

Aquaculture databases: exact description to be decided. Related to WGAQUA.

Products and/or regional data management established (where mandate is given).

Mobilizing Arctic-specific data

In cooperation with AMAP, getting data from small Arctic research institutes. Implementing data formatting tool.

Milestone: implementing the tool, first half of 2014. Performance measure: receiving data.

54


ICES Data and Information Plan

RESOURCE IMPLICATION TIME FRAME

DATA CENTRE

DIG

OTHER

Baltic: 2014–2015

Workshop in 2014 to list product requirements

Workshop participation and follow-up.

Starting 2014 (depends on timing of CARA development)

Volume of activity on CARA would require additional technical resources.

2015

Dependent on progress in development (and funding) of RDB-FishFrame.

Starting from 2014

Depending on the level of ambition regarding new datasets and systems, additional resources may be required.

Starting 2014

A higher level of technical support/ guidance could be anticipated.

Dependent on progress in development (and funding) of RDB-FishFrame. Depending on the level of ambition regarding new datasets and systems, additional resources may be required.

55


INTERNATIONAL STANDARDS AND INTEROPERABILITY HEADLINE ACTION

DETAIL

PERFORMANCE MEASURE

Ensuring INSPIRE readiness for ICES managed datasets/ data services

Describe and make available all ICES/ICES expert group managed datasets, data products or services through ISO/INSPIRE standards to allow their discovery and reuse by other expert groups, processes and member country activities.

All ICES datasets, including those that exist only within an expert group, are adequately described and facilitate the discovery of information through the ICES online portals.

Encouraging the broader use of ICES datasets by implementing IODE quality flagging schema

Building on the quality control database that is in the process of being populated and then exposing this to online users in a digestible way to make the linkage between type of data, type(s) of QC performed and the QC flags applied to the data.

(a) QC database online; (b) QC flags included in data downloads.

KNOWLEDGE TRANSFER AND PROFESSIONAL DEVELOPMENT HEADLINE ACTION

DETAIL

PERFORMANCE MEASURE

Input to key data symposia and science meetings

Data theme sessions (ASC, IMDIS, etc.): annual theme session proposal ASC by DIG

(a) Presentation and promotion of ICES work at key events; (b) requests for new services/projects resulting from those activities.

Training and reference guides for scientists and data managers

(a) ICES training courses: ‘Making the most of ICES Data’, modular, webinars?

(a) Metrics on usage of reference materials;

(b) Online materials and guidance: WKIDG in 2014.

(b) requests for new services/ projects resulting from reference materials/training; (c) increased awareness of data management/ICES services in new sectors.

56


ICES Data and Information Plan

RESOURCE IMPLICATION TIME FRAME

DATA CENTRE

Request to EGs to be filled 2015

Some additional guidance and tools will be needed.

DIG

OTHER ICES expert groups will need to incorporate this into their work.

2014–2018

RESOURCE IMPLICATION TIME FRAME

DATA CENTRE

DIG

OTHER

(a) IMDIS runs in 2015, 2017

(b) ASC annual cycle

(a) Training: end 2017

Leading workshop

(b) Workshop to produce reference guide in 2014 (WKIDG, proposed)

57


DATA STEWARDSHIP AND DATA MANAGEMENT HEADLINE ACTION

DETAIL

PERFORMANCE MEASURE

Data mining and data recovery; identifying and making available datasets that are relevant to the marine community

(a) Benthic historical data recovery. Plan ready, no time frame. Connected to BEWG, DGMARE (DC-MAP related), perhaps EMODnet biology?

(a) Inclusion of pilot project in EMODnet biology;

(b) Legacy data: data that are in other systems, but not available to the wider world. Linking to other data archives i.e. through metadata; (c) other historical data.

Ensuring ICES data are citeable in the digital age, and therefore making the datasets easier to discover

Digital data citation and publication: ensuring ICES data are citeable in the digital age, and ensuring contributing data sources are duly credited, as well as guiding the ICES Member Countries on how to approach digital citation.

Maintaining the user rights, security and integrity of the data sources to ICES-managed datasets

(a) Data policy, facilitation of rights issues;

58

(b) Data security, and implications if data portfolio changes in nature (i.e. VMS, VME etc.).

(b) providing discovery services for archived information (through EGs); (c) where resource, to run data recovery projects. Creating a strategy for digital citation of data resources, in agreement with PUBCOM.


ICES Data and Information Plan

RESOURCE IMPLICATION TIME FRAME

DATA CENTRE

(a) Start 2014

Historical data recovery will require additional resources/ funding and this may be possible in part through EMODnet biology.

(b) follow-on from ‘INSPIRE readiness’ activity

DIG

OTHER

2014–2015

Annual basis, 2014–2018

59


ICES Secretariat Plan

The Strategic Plan identifies two goals under the Secretariat pillar of ICES:

3. Organizing and supporting the resource planning

and coordination of network activities;

• Foster the science, the advisory, and the data and

4. Fostering cooperation and communication with

information services through the work of the

Member Countries, partner organizations, stake-

Secretariat (Goal 6);

holders, and society.

• Ensure an efficient and effective organization (Goal 7). ICES will achieve the Secretariat goals through

TOWARDS AN EFFICIENT AND EFFECTIVE ORGANIZATION

four supporting activities:

The ICES Secretariat is the central hub of the organization, supporting resource planning and coordina-

1. Securing the needed resources for the ICES

tion of the ICES activities branch, thereby ensuring

Secretariat to support ICES science, advisory

an efficient and effective organization that adds value.

services, data processes and products, and for

The Secretariat will continue to facilitate and support

publications and communications;

the work carried out under the ICES Convention and Copenhagen Declaration by parties and stakeholders,

2. Implementing effective tools and efficient process

flows to streamline work processes and enhance the delivery of products;

60

employing the highest standards of professionalism and competence.


ICES Secretariat Plan

ICES Core Values as Operating Principles

Products

The ICES mission

Science on ecosystem pressures & impacts

Benchmarking

Single issue advice

Operationalization

Integrated advice

Integrated ecosystem assessments Operationalization

Benchmarking

Knowledge, communication & science

Science on ecosystem dynamics and processes

Data

Integrated ecosystem monitoring &

Ensuring an efficient &

To advance the scientific understanding of marine ecosystems, and provide information, knowledge, and advice on the sustainable management of human activities affecting, and affected by, marine ecosystems.

international data platform

effective organization

Under each of the supporting activities, ICES Secre-

ment the associated plans of science, advice, and data

tariat will carry out the following:

and information. The Secretariat works to ensure that this capacity is available, both on staff and within the

Securing the needed resources for the ICES Secretariat to support ICES science, advisory services, data processes and services, and for publications and communications.

ICES expert network. The ICES training programme helps to ensure that appropriate competences are available. Internships, post-doctoral positions, and secondments to the Secretariat are other means to strengthen ICES work and provide technical expertise.

ICES depends on the contributions of Member Countries as well as income from advisory services and

To support an effective organization and utilization

projects, to finance its work. Two of the core respon-

of expertise and infrastructure in the ICES network,

sibilities of the Secretariat are providing support to

the Secretariat facilitates coordination, focuses

the Finance Committee to monitor the budget, and

on priority issues, avoids duplication of effort,

ensuring that sufficient resources are available to

and promotes approaches where expectations

accomplish ICES goals.

are harmonized with the available resources. The Secretariat also interfaces with scientific groups

Resources are also required for administrative,

and organizations, identifies important financing

expert, and technical capacity to successfully imple-

mechanisms and fosters participation in strategic

61


projects that support the aims of the ICES Strategic

and information across the ICES network and help

Plan. These efforts benefit all Member Countries and

streamline the production of expert group reports.

also promote the involvement of new partners (e.g.

The Secretariat will help transition ICES toward an

academia) in ICES work.

integrated approach to marine science and policy by providing strategic inputs and by developing the

Implementing effective tools and efficient process flows to streamline work processes and enhance the delivery of products.

additional technical capacity needed to accomplish this transition. Organizing and supporting the resource planning and coordination of network activities.

The Secretariat supports a strategic and substantive focus of ICES work by developing and implemen-

Because ICES expert resources are not unlimited,

ting tools and process flows which enable governing

it is important to establish priorities and identity

bodies and experts to address strategic issues requi-

and communicate resource constraints that could

ring high-level scientific expertise.

hamper work requiring expert participation. Under these circumstances, a transparent system that fosters

In cooperation with SCICOM, ACOM, and Data

cooperation and coordination between countries is

and Information Services, the Secretariat will iden-

essential for making best use of limited resources.

tify areas where new tools should be developed and implemented to enhance the work, efficiency, and

Together with clients, stakeholders, and end-users,

inter-linkages of the organization. One example is

the ICES Secretariat will develop and implement a

the Content Administration for Reports and Advice

web interface (Resource Coordination Tool, RCT)

(CARA) tool, which will afford greater access to data

for use by the ICES community, including Member

62


ICES Secretariat Plan

Countries (e.g. institute directors and experts), advice

The Secretariat will strive to ensure that ICES is an

recipients (e.g. intergovernmental organizations, EU,

open and transparent organization that welcomes

ICES Member Countries), and other organizations

stakeholder participation and contributions. Using

(such as STECF) that draw on the same pool of

the ICES website, social media, and other communi-

experts as ICES for their work.

cation tools, the Secretariat will provide easy access to the latest ICES science and advisory information.

Fostering cooperation and communication with Member Countries and partner organizations, stakeholders, and society.

The Secretariat will work assiduously to promote and enhance the visibility of ICES by demonstrating the relevance of ICES activities and accomplishments for society. In addition to the publication activities

Through regular communication and cooperation

coordinated by SCICOM (which are primarily focu-

with Member Countries, the Secretariat will support,

sed on the scientific community), the Secretariat will

facilitate, implement, and improve the work of ICES,

promote ocean literacy in the wider society by raising

while simultaneously taking account of national and

awareness about the work of ICES work in relation to

regional priorities.

human concerns and needs. This will be accomplished using a variety of external communication tools.

The Secretariat will cooperate with partner organi-

The Secretariat will also develop internal operational

zations having complementary aims and goals to

procedures to ensure that all communications are

facilitate the successful implementation of formal

efficiently produced and convey consistent informa-

cooperation agreements. In this way, the Secretariat

tion.

will promote the work and priorities of ICES and strengthen the role of the organization through its

All the actions outlined in the tables below will

deliverables, outcomes, and other products.

support the overall goals of the ICES Strategic Plan.

63


Annex 5 – Goal 6: Foster the science, the advisory, and the data and information services through the work of the Secretariat

ACTION

RESPONSIBLE/LEAD

Strategic support to the Council, Bureau, and the committees by provision of inputs regarding foresight of needs and options for development of science, scientific advice, and data.

General Secretary, relevant Head of Programme, and professional staff.

Interact with external networks and communicate scientific priorities.

General Secretary, relevant Head of Programme, and professional staff.

Increase the level of professional support across the ICES work plan to provide data compilation, and initial analysis for consideration to ensure best use of expert resources, inter alia, by strengthening the ecosystem profile in the Secretariat to support priority working areas identified in the ICES Strategic Plan.

General Secretary, relevant Head of Programme, and professional staff – and as capacity is made available by the development of new tools to streamline working procedures, with help from assisting secretaries.

Projects – interface with scientific groups and organizations, and identify and facilitate participation in strategic project work that supports the aims of the ICES Strategic Plan. Seek to link project work with participants from academia.

General Secretary, Heads of Programmes, and professional project coordinator.

64


ICES Secretariat Plan

CORE BUSINESS •

Provide a range of services and competencies for analysis and synthesis of

•

Foster existing and potential collaboration with partners relevant to develop-

information, as well as for compilation, analysis, and interpretation of data. ment of work in prioritized areas.

DEADLINE

PERFORMANCE MEASURE

In preparation of discussions in relevant ICES bodies

Council, Bureau, and committees are provided with timely and relevant inputs regarding emerging science and advice needs and opportunities.

Ongoing

Identification of new partners.

RELEVANT TO SUPPORTING ACTIVITY NO. 1, 2, 3 ,4

Implementation through memoranda of understanding, letters of agreement, and strategic projects. In preparation and support of processes, including meetings as required

Professional Secretariat staff members provide initial data and analysis in advance of physical meetings to allow experts to focus on matters requiring their expertise.

During 2014, with the aim to start implementation by 2015

Pilot: Identify an appropriate process where support from the Secretariat would be useful. E.g. workshops under data collection.

1, 2, 3

Identify an appropriate re-assignment of tasks within the departments to ensure professional officers, and as appropriate assisting secretaries, support such pilot projects and aid more directly in the preparations for expert group meetings. Continuous

Ensure that ICES is represented in project consortia (when requested) and that external projects support the work of ICES (especially within priority areas) by incorporation of outcomes in further work.

1, 4

65


Goal 7: Ensure an efficient and effective organization

ACTION

RESPONSIBLE/LEAD

Facilitate effective and focused use of expert and infrastructure resources by making ongoing resource requirements transparent to national institute resource managers using the Resource Coordination Tool (RCT)

General Secretary and Heads of Programmes

Facilitate common access to ICES processes by developing work plans that draw on external resources readily available including the tasks, processes, and meetings

General Secretary and Heads of Programmes

Develop and improve the Training Programme and facilitate and test the online accessibility of the ICES Training Programme

Science Programme Data and Information Services

Develop and improve the Training Programme: reach out and engage with academia to widen target audiences

Science Programme

Publications – facilitating the electronic dissemination, availability and visibility of the products of ICES processes including technical reports, scientific publications, and advice

ICES Publications Editor Data and Information Services

Further develop and implement the Content Administration for Reports and Advice (CARA)

General Secretary and Heads of Programmes

66


ICES Secretariat Plan

CORE BUSINESS •

Support, facilitate, and implement the tasks and decisions resulting from Council, Bureau, Finance Committee, SCICOM, ACOM, Expert Groups,

The Secretariat – foster a modern and fulfilling workplace.

Finance – monitor the budget and ensure resources are used as directed by Council. Prepare the draft and forecast budget for Council approval.

Communications – promote ocean literacy by making ICES work easily understandable to decision-makers, stakeholders, and the informed public.

Publications – Facilitate the publication of scientific results generated by the ICES network.

Symposia, and the Annual Science Conference.

DEADLINE

PERFORMANCE MEASURE

RELEVANT TO SUPPORTING ACTIVITY NO.

Phased in during 2014, and ready for full implementation in 2015

Develop Resource Coordination Tool (RCT).

3

Planning phase starting 2013

Tasks, processes, meetings, and participation are made available through a common access tool that facilitates external access and streamlines internal procedures.

2

2015

Make one training course accessible via online participation. Additional resources required.

1, 2

End 2015

More training courses led jointly by academia (starting with e.g. DTU, Gothenburg, Lund, and WMU universities).

1, 4

End 2014

Create a strategy to move toward exclusive electronic dissemination of publications including an estimate of needed resources.

2, 4

Create a strategy to implement permanent digital traceable identities for all ICES documents and datasets.

2, 4

Uptake of the CARA tool in all expert groups. Full use of the CARA tool in the advisory process.

2

Specific deliverables, during 2014–16

During 2014 Phased implementation to expert groups Beginning/during 2014

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ACTION

RESPONSIBLE/LEAD

Maintain and develop high quality meeting facilities at ICES headquarters, embracing new technologies

Data and Information Services, maintenance technician

Create communications that focus on prioritized areas as defined by the Strategic plan

General Secretary, Communications programme, and professional staff

- promote the work of the ICES community, and its relevance to society - make available various tools (ICES website, social media) for the ICES community to communicate their work Ensure that the Secretariat is able to respond to emerging science, advisory, and data needs with relevant professional competence, reviewed by Secretariat management

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General Secretary and Heads of Programmes


ICES Secretariat Plan

DEADLINE

PERFORMANCE MEASURE

Pilot during 2014

Pilot: One meeting room developed with best possible technology to facilitate online meeting participation.

Continuous

RELEVANT TO SUPPORTING ACTIVITY NO. 1, 2

Based on the outcome of the pilot, begin wider implementation of improved online meeting facilities taking account of costs. Continuous ICES promotional video: During 2014

Linked to ICES deliverables and outcomes, create outreach material including a promotional ICES video. Maintain social media presence, and secure an increased use by the ICES community for presenting deliverables, outcomes, and as a discussion forum.

Continuous

System ready to respond to emerging science, advisory, and data needs.

1

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International Council for the Exploration of the Sea Conseil International pour l’Exploration de la Mer H. C. Andersens Boulevard 44–46 DK-1553 Copenhagen V Denmark Telephone (+45) 33 38 67 00 Telefax (+45) 33 93 42 15 www.ices.dk info@ices.dk


Implementing the ICES Strategic Plan 2014–2018