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Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546 Email: bainton.ashton.clerk@live.co.uk Draft Minutes - subject to approval at next meeting.

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Minutes of a meeting of Bainton and Ashton Parish Council held at The Reading Room, Bainton on Tuesday 6th March 2012 at 7.30 pm

To record names of members present. Zena Coles, Richard Harris, Graham Fletcher, Judith Morrice. To note apologies for absence. Andy Totten. Declarations of interest in items on the agenda. 7d: Judith Morrice, Richard Harris, Graham Fletcher. To confirm and sign the minutes of meeting held on 7th February 2012. Signed by the Chairman. Members of the public are invited to address the council with regard to any items on the agenda. Finance. a. Monthly Financial Report. (Appendix 1). Noted. b. Precept: response to letter sent to City Councillor David Seaton. Noted. c. Invoice to Allotment Association, Anglian Water bill, £13.25. Noted. d. Anglian Water: Permission to pay bills when received; after confirmation by a councillor. Agreed. e. Authority to pay: Agreed. i. Clerk’s salary and expenses: February 2012, £204.59. ii. Clerk’s tax: February 2012, £3.00. iii. Andy Perkins: Washdyke branch felling, already paid, Invoice number 07, 30/01/12, £50.00. iv. Anglian Water: Allotment water bill 21/10/11 – 13/01/12, already paid, £13.25. Planning: a. Application 11/02054/LBC, The Bungalow, High Field Road, Ashton. Noted. b. Application 12/00132/HHFUL, Berry Cottage, Bainton Green Road, Ashton. Noted. c. Application 12/00167/FUL, Jubilee Cottages, Barnack Road, Bainton. Noted. d. Allotment Association, building. It was greed to pay the planning fee and be reimbursed by the Association. Environment. a. Washdyke. Progress with registration of title was noted. It was agreed to proceed with further maintenance work. b. Roads and Pavements. It was noted that repair work was planned to take place on Barnack Road pavement. c. Hedge replanting. Awaiting completion. d. Satellite dishes. Awaiting communication from Planning Department. e. Grit bins colour. It was agreed to find out the cost of changing the bin’s colour. Action – Clerk. Other items. a. Barnack Ward. Report on Ward meeting. Noted. b. Neighbourhood Committee. Report on Committee meeting. It was noted that the Neighbourhood Plan should be submitted by 24th March. Action – Judith Morrice and Andy Totten. c. Parish Action Plan. It was agreed to make a submission towards a Ward plan. Action – Judith Morrice and Andy Totten. d. Jubilee Celebrations. Report on arrangements. Noted. e. Parish Council Election. Agreed to distribute a leaflet announcing conditions of standing for election. Action – Clerk. f. Bicycle stands. It was agreed not to bid for any stands. g. Annual meeting. (Appendix 2) Carried over to next meeting. h. To agree meeting dates for 2012/2013. Agreed. Village Matters – for discussion only. Date of next meeting. 3rd April 2012 at 7.30pm.

12. This is a true record of the meeting………………………………………..Chairman………….3rd April 2012


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546 Email: bainton.ashton.clerk@live.co.uk Appendix 1

Financial Report – Bank Reconciliation 28 February 2012

Bank Accounts Current Account - 40137774 Less outstanding cheques Current Account - balance Base Reward Account - 13912930 Total

Cash Book Balance brought forward Receipts

Less payments Total

£4,070.45 £4,070.45 2,013.67 £6,084.12

4,779.83 7,441.75 £12,221.58 6,137.46 £6,084.12


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546 Email: bainton.ashton.clerk@live.co.uk


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546 Email: bainton.ashton.clerk@live.co.uk

Appendix 1

Financial Report – Income and Expenditure 28 February 2012

Receipts Precept (Net expenses £4250.00) Bank Interest and Compensation Grant spring planting Donations Grass maintenance (Precept £500.00) VAT refund PCC wildlife grant Churchyard (Precept £1000.00) Allotment water contribution Allotment Rent Receipts Total

Payments

20092010 Actual £ 4805.00 2.12 500.00 2500.00

201020112011 2012 Actual Budget £ £ 4250.00 4,250.00 1.14 0.00 500.00 500.00 2500.00 0.00

20112012 To Date £ 4,250.00 64.28 500.00 0.00

0.00 1319.01 161.51 437.06 225.00 0.00 0.00 1000.00 0.00 52.84 0.00 150.00 8,193.63 10,210.05

961.90 150.18 0.00 1,000.00 120.00 150.00 7,132.08

1,208.86 150.18 0.00 1,000.00 118.43 150.00 7,441.75

20092010 Actual £

20102011 Actual £

20112012 Budget £

20112012 To Date £

561.50 138.00 20.00 50.00 0.00 2122.11 0.00 0.00 0.00

323.00 250.00 0.00 200.00 90.12 3,500.00 0.00 0.00 300.00 123.75 4,786.87

323.00 311.60 0.00 0.00 90.12 2,701.32 0.00 10.00 35.00 123.75 3,594.79

50.00 0.00 50.00

0.00 0.00 0.00

Admin Insurance Audit Charges Hire of Granary Hire of Village Hall Cpalc Subscription Clerk salary & expenses Councillors' Expenses Council Expenses Training Subscriptions (Slcc, Dis, LCA) Totals

2,891.61

600.50 160.98 0.00 0.00 84.94 3021.44 0.00 35.00 70.00 30.94 4,003.80

Village & local organisations Reading Room Parish News Totals

0.00 0.00 0.00

0.00 0.00 0.00


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546 Email: bainton.ashton.clerk@live.co.uk

Allotments Set up and maintenance Water Rent Association annual subscription Vat refund Totals

3095.89 0.00 0.00 0.00 0.00 3,095.89

2443.72 63.72 150.00 64.63 0.00 2,722.07

300.00 120.00 150.00 70.00 120.99 760.99

200.00 131.68 150.00 0.00 120.99 602.67

155.16 215.00 370.16

0.00 0.00 0.00

800.00 250.00 300.00

300.00 0.00 0.00

Maintenance Grass cutting Churchyard Mower repairs Footpaths Totals

850.00 973.00 41.92 0.00 1,864.92

902.50 1,106.00 0.00 0.00 2,008.50

878.00 1,000.00 100.00 0.00 1,978.00

635.00 805.00 0.00 0.00 1,440.00

S137 Payments Total

8,222.58

8,734.37

7,875.86

200.00 6,137.46

0.00

0.00

1,000.00

1,000.00

Funds Required

8,222.58

8,734.37

8,875.86

7,137.46

Receipts

8,193.63 10,210.05

7,132.08

7,441.75

Opening Bank Accounts

3,333.10

4,779.83

4,779.83

11,526.73 13,514.20 11,911.91

12,221.58

£3,304.15 £4,779.83 £3,036.05

£5,084.12

Environment Leadership Fund Playground Totals

Working Balance

Total Funds Surplus/(loss) (Total Funds less Payments)

3,304.15


/ParishCouncilMinutesMarch2012