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Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk Draft Minutes ­ subject to approval  at next meeting.

Minutes of a Parish Council Meeting held in The Reading Room on Tuesday 6th December 2011 at 7.30 pm  To record names of members present.  Zena Coles, Richard Harris, Judith Morrice, Graham Fletcher, Andy Totten. 2. To note apologies for absence. None. 3. Declarations of interest in items on the agenda. 6. d.iv, Graham Fletcher, Richard Harris, Judith Morrice. 4. To confirm and sign the minutes of meeting held on 1st November 2011. Signed by the Chairman. 5. Members of the public are invited to address the council with regard to any items on the agenda. None. 6. Finance: a. Monthly Financial Report. (attached)  Noted. b. Invoice for Water bill of 21/10/11 to Allotment Society £74.69. Noted. c. To agree the Budget & Precept for financial year 2012/2013. (attached)  Agreed. d. Authority to pay: Agreed. i. Clerk’s salary and expenses: November 2011 £313.49.  ii. Clerk’s tax: November 2011 £24.60. iii. Andy Perkins: Grass cutting already paid, Invoice 06 10/10/11 £97.50. iv. Anglian Water, Allotments Water Bill £74.69. v. Barnack School Donation £200.00. 7. Environment: a. Bus Stop: hatching.  Discussion on work carried out, it was agreed to seek quotes from contractors   and at the   same time pursue the City Council for a more satisfactory outcome. b. Roads and Pavements. Discussion on grit bins and use thereof. c. Tallington Road Trees. It was agreed to chase up trimming. Action – Clerk. d. Hedge replanting. Awaiting invoice from Mr. Franks. e. Natural   Environment   Projects   Grant.  Report on progress by Judith Morrice: funds not available for Washdyke project, but may be for the purchase of bat boxes, bird boxes and newt houses. Action – Judith Morrice. 8. Other items: a. Barnack Ward. It was agreed to submit a request for funding to the Ward for renovation of the Washdyke. b. Neighbourhood Committee. Bid for funding for Jubilee celebration has been submitted by Andy Totten. Noted. c. Jubilee Celebrations. Report on recent Jubilee committee meeting. Noted. d. Training. It was agreed to defer until after May election. e. Washdyke: Ownership Registration.  Report by the Clerk on progress with Land Registry enquiries. Noted. 9. Land   and   Buildings   adjacent   to   Red   Telephone   Box.  Letter sent to owner enquiring about availability  of buildings as a community resource. Noted. 1.


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk Parish   News:   coverage.  Discussion on satisfaction with existing publication. It was agreed to await the arrival of the new parish priest. g. National Society of Allotment Gardeners: to agree cessation of membership. It was agreed not to continue with membership. 10. Correspondence: a. Cpalc Chairman’s Annual Report. Noted. 11. Village Matters – for discussion only. Invitation to RAF Wittering Christmas lunch. Noted. 12. Date of next meeting. 3 January 2012. 13. Meeting closed at 21.15. 14. This is a true record of the meeting held on 6 th December 2011 …………..……………… Chairman …../…../….. f.

Bank Reconciliation 30 November 2011 Bank Accounts Current Account - 40137774 Less outstanding cheques Current Account - balance Base Reward Account - 13912930 Total

Cash Book Balance brought forward Receipts

Less payments Total

£5,542.37 . £5,542.37 2,011.13 £7,553.50

4,779.83 7,364.52 £12,144.35 4,590.85 £7,553.50


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk

Signed

Signed

Chairman

Clerk

Date

Date

Income and Expenditure Account 30 November 2011 Receipts Precept (Net expenses £4250.00) Bank Interest and Compensation Grant spring planting Donations Grass maintenance (Precept £500.00) VAT refund PCC wildlife grant Churchyard (Precept £1000.00) Allotment water contribution Allotment Rent Receipts Total

Payments

20092010 Actual £ 4805.00 2.12 500.00 2500.00 0.00 161.51 225.00 0.00 0.00 0.00 8,193.63

20092010 Actual £

201020112011 2012 Actual Budget £ £ 4250.00 4,250.00 1.14 0.00 500.00 500.00 2500.00 0.00 1319.01 961.90 437.06 150.18 0.00 0.00 1000.00 1,000.00 52.84 120.00 150.00 150.00 10,210.05 7,132.08

20102011 Actual £

20112012 Budget £

20112012 To Date £ 4,250.00 61.74 500.00 0.00 1,208.86 150.18 0.00 1,000.00 43.74 150.00 7,364.52

20112012 To Date £


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk Admin Insurance Audit Charges Hire of Granary Hire of Village Hall Cpalc Subscription Clerk salary & expenses Councillors' Expenses Council Expenses Training Subscriptions (Slcc, Dis, LCA) Totals Village & local organisations Reading Room Parish News Totals

2,891.61

600.50 160.98 0.00 0.00 84.94 3021.44 0.00 35.00 70.00 30.94 4,003.80

323.00 250.00 0.00 200.00 90.12 3,500.00 0.00 0.00 300.00 123.75 4,786.87

323.00 311.60 0.00 0.00 90.12 1,902.65 0.00 10.00 35.00 123.75 2,796.12

0.00 0.00 0.00

0.00 0.00 0.00

50.00 0.00 50.00

0.00 0.00 0.00

3095.89 0.00 0.00 0.00 0.00 3,095.89

2443.72 63.72 150.00 64.63 0.00 2,722.07

300.00 120.00 150.00 70.00 120.99 760.99

200.00 43.74 150.00 0.00 120.99 514.73

155.16 215.00 370.16

0.00 0.00 0.00

800.00 250.00 300.00

300.00 0.00 0.00

Maintenance Grass cutting Churchyard Mower repairs Footpaths Totals

850.00 973.00 41.92 0.00 1,864.92

902.50 1,106.00 0.00 0.00 2,008.50

878.00 1,000.00 100.00 0.00 1,978.00

585.00 395.00 0.00 0.00 980.00

Payments Total

8,222.58

8,734.37

7,875.86

4,590.85

0.00

0.00

1,000.00

1,000.00

Allotments Set up and maintenance Water Rent Association annual subscription Vat refund Totals Environment Leadership Fund Playground Totals

Working Balance

561.50 138.00 20.00 50.00 0.00 2122.11 0.00 0.00 0.00


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk Funds Required

8,222.58

8,734.37

8,875.86

5,590.85

Receipts

8,193.63

10,210.05

7,132.08

7,364.52

Opening Bank Accounts

3,333.10

3,304.15

4,779.83

4,779.83

Total Funds

11,526.73

13,514.20

11,911.91

12,144.35

Surplus/(loss) (Total Funds less Payments)

£3,304.15

£4,779.83

£3,036.05

£6,553.50


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk

Budget 2012 – 2013 at 14 November 2011 Receipts

Precept - Net Council Expenses Bank Interest Barnack Ward Grant spring planting Donations Grass maintenance (Precept £500.00) VAT refund PCC wildlife grant Churchyard (Precept £1000.00) Allotment water contribution Allotment Rent Neighbourhood Committee Barnack Ward Broadband Contribution Receipts Total

Payments Admin Insurance Audit Charges Hire of Village Hall & Projector Cpalc Subscription Clerk salary & expenses Councillors' Expenses Council Expenses Printing & Stationery Training Subscriptions (Slcc 104, Dis 118=222/2) Totals Village & local organisations Reading Room Jubilee Celebrations

2010-2011 Actual £ 4250.00 1.14 500.00 2500.00 1319.01 437.06 0.00 1000.00 52.84 150.00 0.00 0.00

2011-2012 Budget £ 4,250.00 0.00 500.00 0.00 961.90 150.18 0.00 1,000.00 120.00 150.00 0.00 0.00

2011-2012 To Date £ 4,250.00 61.74 500.00 0.00 1,208.86 150.18 0.00 1,000.00 43.74 150.00 0.00 0.00

2012-2013 Budget £ 4,057.00 18.00 500.00 0.00 961.00 0.00 0.00 1,000.00 150.00 150.00 900.00 300.00

10,210.05

7,132.08

7,364.52

8,036.00

2010-2011 Actual £ 600.50 160.98 0.00 84.94 3021.44 0.00 35.00 0.00 70.00 30.94 4,003.80

2011-2012 Budget £ 323.00 250.00 200.00 90.12 3,500.00 0.00 0.00 0.00 300.00 123.75 4,786.87

2011-2012 To Date £ 323.00 128.00 0.00 90.12 1,902.65 0.00 10.00 0.00 35.00 123.75 2,612.52

2012-2013 Budget £ 323.00 275.00 200.00 99.13 2,853.97 0.00 0.00 100.00 200.00 111.00 4,162.10

0.00 0.00

50.00 0.00

0.00 0.00

300.00 900.00


Bainton and Ashton Parish Council Parish Office: Stonycroft, Millstone Lane, Barnack, PE9 3ET Telephone: 07944 054546   Email: bainton.ashton.clerk@live.co.uk Donations Buttercross Club Parish News Totals

0.00 0.00 0.00 0.00

0.00 0.00 0.00 50.00

0.00 0.00 0.00 0.00

0.00 0.00 0.00 1,200.00

2443.72 63.72 150.00 64.63 0.00 2,722.07

300.00 120.00 150.00 70.00 120.99 760.99

200.00 43.74 150.00 0.00 120.99 514.73

200.00 150.00 150.00 0.00 0.00 500.00

0.00 0.00 0.00 0.00 0.00

800.00 250.00 0.00 0.00 1,050.00

300.00 0.00 0.00 0.00 300.00

500.00 100.00 300.00 200.00 1,100.00

Maintenance Grass cutting Churchyard Mower repairs Footpaths (grit) Totals

902.50 1,106.00 0.00 0.00 2,008.50

878.00 1,000.00 100.00 0.00 1,978.00

585.00 395.00 0.00 0.00 980.00

900.00 1,000.00 100.00 50.00 2,050.00

Payments Total Working Balance Funds Required

8,734.37 0.00 8,734.37

8,625.86 1,000.00 9,625.86

4,407.25 1,000.00 5,407.25

9,012.10 1,000.00 10,012.10

Receipts Opening Bank Accounts Total Funds

10,210.05 3,304.15 13,514.20

7,132.08 4,779.83 11,911.91

7,364.52 4,779.83 12,144.35

8,036.00 2,286.05 10,322.05

Surplus/loss (not including working balance) Precept demand

£4,779.83

£2,286.05

£6,737.10

£309.95 4,057.00

Allotments Set up and maintenance Water Rent Association annual subscription Vat refund Totals Environment Barnack Ward Playground Barnack Ward Grant spring planting Washdyke Totals


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