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MEETING PL ANNER S GUIDE

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WHY THE

HUNTER VALLEY?

IT’S CLOSER THAN YOU THINK CLEAN COUNTRY AIR BLENDED WITH FINE WINES, GOURMET CUISINE AND QUALITY VENUES MAKE HUNTER VALLEY WINE COUNTRY AN EXCELLENT LOCATION FOR YOUR NEXT BUSINESS EVENT.

abulous wines, spectacular locations and a wide choice of experiences go hand in hand with a diverse range of accommodation and venues available. From world-renowned resorts to intimate hotels and boutique guesthouses to suit all budgets, we have all the requirements for your meetings, incentives, conferences and events. The Hunter Valley offers a dynamic environment for corporate team-building events, partner programmes and pre- and post-conference activities. Network on one of three championship golf courses, indulge at an exclusive day spa, tackle a ‘wine olympics’ challenge or take on a unique experience like hot air ballooning. Visit local producers and taste their fabulous products –not just award-winning wines, but also craft beers, cheese, olives and other locally produced products. Whether planning an intimate executive meeting, an extravagant convention for over 500, an enticing product launch or an exciting incentive, the Hunter Valley has what you need to organise an unforgettable event. Most importantly, the Hunter Valley is easily accessible, the drive is just two hours from Sydney and 50 minutes from Newcastle. As for the rest of Australia and indeed the world, the Hunter Valley is now even closer. Take a direct flight into Newcastle Airport from Sydney, Melbourne, Brisbane, Canberra and the Gold Coast with transfers to the Hunter Valley from Newcastle Airport being only 50 minutes. Delegates will find themselves immersed in country charm and hospitality in no time at all. FOR FURTHER INFORMATION Hunter Valley Business Events T +61 2 4990 0930 E businessevents@hvwta.com.au www.winecountry.com.au/conferences

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CONTENTS HOW TO GET HERE & GETTING AROUND

4

NATIONAL & REGIONAL MAP

5

HUNTER VALLEY FACTS

6

INFORMATION FOR INTERNATIONAL VISITORS

7

EVENTS AND FESTIVALS

8

CATERING EXPERIENCES

9

ACTIVITIES FOR TEAM BUILDING

10

PRE-/POST-CONFERENCE TOURING

11

ABOUT HUNTER VALLEY BUSINESS EVENTS

12

VENUES & ACCOMMODATION › VENUE REFERENCE GUIDE › HUNTER VALLEY MAP

13 14 15

SUPPORT SERVICES

23

MEETING PLANNERS GUIDE

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1


HOW TO GET HERE ROAD

An easy two-hour drive north from Sydney along the M1 Pacific Motorway and continue onto the M15 Hunter Expressway for the main access route to the Hunter Valley. Alternatively leave the freeway at the Cessnock/Hunter Valley Vineyards exit sign, follow the signs to Cessnock/Vineyards or Lovedale Road.

AIR

Newcastle Airport (Williamtown) is the region’s main airport serviced by direct daily flights from Sydney, Melbourne, Brisbane, Canberra and the Gold Coast as well as several regional NSW centres.

SHUTTLE SERVICES

Several operators offer door-to-door shuttle transport by limousine or minibus to and from Newcastle and Sydney airports. ALMIGHTY TOURS & TRANSPORT T 0401 827 568 www.winerytourshuntervalley.com.au HUNTER VINEYARD TOURS T 0418 497 451 www.huntervineyardtours.com.au

CAR RENTAL

HERTZ CESSNOCK T 02 4991 2500 www.hertz.com.au

All three major domestic carriers (QantasLink, Virgin Australia and Jetstar) and regional carriers (Rex and FlyPelican) operate services in and out of Newcastle Airport. Transfer time to Wine Country is 50 minutes by road. Cessnock Airport is located adjacent to the Visitor Information Centre in the heart of the Hunter Valley, and is open to charter flights and private aircraft. NEWCASTLE AIRPORT T 02 4928 9800 www.newcastleairport.com.au

GETTING AROUND IN WINE COUNTRY As well as the shuttle services companies listed above, several transport and tour companies operate throughout the vineyard area. FINE WINE TOURS T 0421 855 355 www.finewinetours.net TWO FAT BLOKES T 0414 316 859 www.twofatblokes.com.au OTHER TRANSPORT/TOURS CONTACTS www.winecountry.com.au/toursandtransport

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WEATHER The Hunter Valley’s climate is moderate, similar to Mediterranean weather. The hottest month is January and the coldest July. The heaviest rainfalls are in summer, with a secondary peak just before winter, and an annual average rainfall of around 750 mm. AVERAGE TEMPERATURES BY SEASON SUMMER (DEC–FEB)

LOW

HIGH

AUTUMN (MARCH–MAY)

14.8 ºC 7.6 ºC

WINTER (JUNE–AUGUST) SPRING (SEPT–NOV)

4.0 ºC 7.0 ºC

30 ºC 27.1ºC 19.4 ºC

Source: Australian Bureau of Meteorology (www.bom.gov.au)

winecountry.com.au/conferences

26.5 ºC


Port Stephens

5


OVER

6000

ACCOMMODATION ROOMS AVAILABLE

6 MILLION+

BUSINESS AND LEISURE VISITORS TO THE HUNTER VALLEY ANNUALLY *

CAFES AND RESTAURANTS*

210+

4MILLION +

WINE BOTTLES

PRODUCED EACH YEAR 6


INFORMATION FOR

INTERNATIONAL VISITORS

ARRIVING

Diners Club, MasterCard and Visa. ATMs (Automated Teller Machines) can be found at a number of banks and at various other locations. Credit cards may need to be enabled for international access, so ensure you contact your credit card provider prior to travelling to Australia.

PASSPORTS AND VISAS

GST: Most purchases in Australia are subject to a 10% Goods & Services Tax (GST). This is usually included in published retail prices. International visitors can apply for a GST refund for purchases totalling more than $300 in any one store. Departure Tax: AUD$47 (current at time of print) is payable on departure from Australia by all persons aged over 12 years. Check with your airline, as this amount is generally included in your flight ticket price. On leaving Australia, you can claim a refund on the GST and WET (Wine Equalisation Tax) on any goods purchased no more than 30 days before departure through the TRS (Tourist Refund Scheme). However, this only applies to goods carried as hand luggage. FOR MORE INFORMATION, CALL CUSTOMS INFORMATION & SUPPORT ON 1300 363 263

Sydney and Brisbane international airports are currently the closest international airports to the Hunter Valley. Direct connection flights are available to Newcastle Airport from Sydney Airport. Alternatively, shuttle services are available from Sydney Airport to all hotels in the Hunter Valley.

All international visitors require a valid passport. All travellers to Australia, other than Australian and New Zealand citizens, are required to obtain a visa or ETA (Electronic Travel Authority) to enter Australia. The ETA is an electronically stored authority for travel to Australia for short-term tourism or business entry. It replaces the visa label or stamp in a passport and removes the need for application forms. ETAs are issued within seconds of request through computer links between the Australian Department of Immigration and Citizenship (DIAC), travel agents, airlines and specialist service providers around the world. The International Event Coordinator Network (IECN) can assist with arranging visas for your conference or incentive group. DIAC provides a free visa facilitation service to event organisers and participants on business-related travel to Australia. FOR MORE INFORMATION, VISIT www.immi.gov.au

TIPPING AND GRATUITIES

Tipping and gratuities are not required or expected in Australia. Gratuities are welcome after a particularly enjoyable meal or service that goes beyond expectation.

TIME ZONE

Australian Eastern Standard Time (EST) is GMT +10 hours. Daylight saving is also observed in NSW. FOR CURRENT INFORMATION, VISIT www.timeanddate.com.au

CURRENCY AND CREDIT CARDS

The Australian dollar is the currency used throughout Australia. Currency exchange facilities are available throughout the Hunter Region. Most major credit cards are accepted in Australia. The most commonly accepted credit cards are American Express,

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TAXES

ELECTRICITY

Australia’s electrical current is 220–240 volts, AC 50Hz. The Australian three pin power outlet is different from some other countries so you may need an adaptor. If your appliances are 110 volts, you may need a voltage converter. Most hotels are equipped to assist with this.

VACCINATIONS

Vaccinations are not required unless you have come from or visited a yellow fever-infected country or zone within six days before arrival in Australia. No other health certificate is required to enter Australia. FOR MORE INFORMATION, VISIT www.health.gov.au

DISABLED SERVICES

Most public areas, shopping centres, hotels, apartments, attractions and restaurants provide services and facilities for disabled patrons.

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EVENTS & FESTIVALS In the Hunter Valley, we know how to put on a party.

The Hunter Valley’s calendar is bursting with a medley of events. These celebrate and highlight the rich diversity of the area and add a memorable dimension to conference programmes. Imagine holding your offsite dinner at an outdoor live music event, or with a backdrop of thousands of roses in full bloom, or surrounded by a million sparkling Christmas lights. Following are some of the Hunter Valley’s featured annual events.

● SUMMER ● AUTUMN ● WINTER ● SPRING March Kurri Kurri Nostalgia Festival A great line-up of rock ’n’ roll bands, market stalls, hot rods and other classic American cars. www.kurrikurrinostalgiafestival.com.au

April A Little Bit of Italy in Broke Celebrate the Italian lifestyle at Broke’s local cellar doors, olive groves and farm outlets. www.littlebitofitaly.com.au

May Lovedale Long Lunch Seven wineries, seven top chefs – sumptuous cuisine and an array of music and art over two days. www.lovedalelonglunch.com.au

May & June Hunter Valley Wine & Food Festival June is the perfect month for wine and food lovers to visit the Hunter Valley, with a showcase of world-renowned Hunter Valley wine, produce and quality restaurants. www.winecountry.com.au/events/wineand-food-festival

September Festival of Flowers Throughout September experience the amazing colours and scents at Hunter Valley Gardens. There are over 100,000 annuals planted throughout Hunter Valley Gardens along with daily talks, topiaries and the Gardener’s Wheelbarrow Competition. For online tickets and more information visit www.hvg.com.au or 8 call 02 4998 4000 8

October Rose Spectacular @ Hunter Valley Gardens Take the opportunity to see Hunter Valley Gardens blooming with over 2 million blooms, throughout the annual Rose Spectacular. See 35,000 rose bushes in over 125 different varieties. The majority of roses are grown at Hunter Valley Gardens are of the fragrant variety, after all, a rose without perfume just isn’t a rose! For more information and to book your tickets online visit www.hvg.com.au Opera in the Vineyards Now regarded as one of Australia’s hallmark arts events, this much-loved annual feast for the senses attracts thousands of fine wine, food and opera enthusiasts for a magical night of entertainment. www.operainthevineyards.com.au

November Annual Outdoor Sculpture Exhibit A month long festival of art and culture held accross 4 boutique vineyards in the Wollombi Valley and at Selected locations in the historic Wollombi Village www.sculptureinthevineyard.com.au

December Christmas Lights Spectacular @ Hunter Valley Gardens With bigger, brighter and more magical lights on display every year, celebrate the festive season with friends and family. www.hvg.com.au

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Superstar Concert Season From October to March each year, some of the biggest names in entertainment feature in numerous weekend concerts. Think opera sensation Dame Kiri Te Kanawa; pop icons such as Sir Elton John, Rod Stewart, Sting and Fleetwood Mac; and country music favourites like Dolly Parton, Faith Hill and Tim McGraw – the Hunter Valley has played host to them all. Make your event programme extra special with a trip to one of these major concerts.


CATERING EXPERIENCES The Hunter Valley has some of the most prestigious and award winning restaurants in NSW in the most breathtaking locations. There are numerous options if you want to spoil your conference group, choose from one of the 60 restaurants, scattered amongst the vines, covering a variety of cuisines and styles. Many of them use only the freshest local produce, some even grown in their very own kitchen gardens.

If you are looking for inspiration for any of the following then please contact us; › Gala Dinners › Cocktail Functions › Welcome Drinks › Exclusive Private Dining › Barrel Room Experiences › Fine Dining Locations

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ACTIVITIES FOR

TEAM-BUILDING,

INCENTIVES & PARTNER PROGR AMMES Australia’s oldest and best-known wine region is soaked in history and rich in exciting things to see and do. It’s a dynamic area that brims with over 150 top-class wineries, 65 indulgent restaurants and 180 places to stay as well as gourmet produce, boutique breweries, special experiences and friendly local communities. All this provides the ideal backdrop for corporate team-building, a leisurely afternoon, partner activities and opportunities to reward, motivate and foster loyalty among staff and/or customers.

Whether your group be 10 or 1,000 people, whether it be for a day trip from Sydney, an overnight stay or part of a multi-day programme, the Hunter Valley has the facilities, expertise and activities to ensure participants experience the destination in all its glory. The following are some ideas to get you started:

FOR THE GOURMANDS

FOR THE ADVENTURE SEEKERS

› Wine Tasting: discover why the Hunter Valley is famous for its wine, in particular Semillon and Shiraz. It also produces award-winning Chardonnay and Verdelho along with some exciting Italian varietal wines › Wine Blending: under the expert guidance of a local winemaker, delegates blend their own wine, design a label and go home with a bottle of the fruits of their labour › Wine School: fun and informative classes provide the opportunity to learn about wine production, terminology and tasting to enrich your enjoyment of wine for a lifetime › Cooking Schools: several of our top chefs share their knowledge and expertise, either as a leisurely educational experience or as a team-building activity › Cheese, Olive & Chocolate Tasting: visit a number of local food producers to sample handmade cheeses, olives and olive products. Participate in an educational talk at the local cheese factory, or for those with a sweet tooth a visit to a local chocolate manufacturer is a must

› Hot-air Ballooning: soar above the vineyards at sunrise then return to terra firma for a champagne breakfast › Jet Fighter Pilot Experience: live the adventure of a real jet fighter pilot strapped into a high-speed plane › Aerobatic Warbird Flights: ex-military pilots will dazzle delegates with aerobatics, formations, low-level bombing runs and air-to-air dog fights. You can watch or be a passenger for the ride of your life › Skydiving: see the vineyards from an exhilarating angle › Helicopter Flights: joy flights over the area, or an exciting way to transfer VIPs to the destination › Cryptic Hunts (think Amazing Race reality television show): follow cryptic clues to discover the destination and enjoy team challenges along the way › Film-making: go out on location in the Hunter Valley and produce a short film capturing the fun and adventure of the area › Laser Clay Shooting: target practice in a fun team environment › Segway Experience: a new and exciting team-building activity on this unique form of transport › Wine Olympics: compete in teams over a series of events such as grape stomping, grape throwing, wine spitting, barrel rolling and wine blending › Giant Human Foosball: all the fun of the popular table game in a life-size fun activity

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winecountry.com.au/conferences MEETING PL ANNER S GUIDE


PRE-/POST-CONFERENCE TOURING FOR THE LAID-BACK

› Golf: three championship courses in the heart of the Hunter vineyards to choose from › Creative Sessions: enjoy a group creative session conducted by a local facilitator, such as an art class, salsa dance lesson, talent workshop or drumming tutorial › Experience Local Wildlife: kangaroos are found all over the Valley, in the vineyards and the grounds of most hotels and resorts. Hunter Valley Zoo offers encounters with many more animals including koalas, dingoes and wombats › Art & Craft Galleries: an appreciation for art in all its forms can be indulged in Wine Country’s fine collection of galleries. Painting, photography, sculpture and jewellery along with exquisite award-winning blown glass and ceramics can be enjoyed › Pampering Spa Time: several world-class day spas are located in Wine Country, offering plenty of opportunities for pampering › Hunter Valley Gardens: take a leisurely stroll through the 60 hectares of spectacular themed gardens, then browse the adjacent boutique shopping village › Horses & Carriages: explore Wine Country on horseback or meander through vineyards by horse and carriage, stopping at wineries along the way and exploring at a relaxing pace. Corporate groups or individuals catered for

STEP OUTSIDE OF THE HUB OF WINE COUNTRY Take some time out to discover some unique destinations within 40 minutes of Pokolbin › Wollombi: Surrounded by National Parks and Forest, Wollombi is steeped in history. Visit the Aboriginal rock engravings, historic buildings and convict built Great North Road. › Broke: An idyllic escape with its enchanting boutique wineries and cellar doors, award winning restaurants that use locally produced products and house spectacular wilderness backdrops. › Singleton: Visit the local museums and historical villages which surround Singleton or visit Lake St Clair and take part in an abundance of water activities that are available. › Cessnock: The largest town in the region and only 15 minutes from Pokolbin. Head to the Werakata National Park for a variety of bushwalking trails.

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ABOUT

HUNTER VALLEY BUSINESS EVENTS

H

unter Valley Business Events (HVBE) is a division of Hunter Valley Wine and Tourism Association, the official wine and tourism body, that represents over 500 of the area’s tourism operators. We are dedicated to providing efficient, informative services to the conference and incentive market. By taking advantage of our local knowledge and experienced staff, you can save significant time choosing the location and/or service to best suit your needs. HVBE is your essential first point of contact when organising a conference, meeting, incentive or event of any kind in the Hunter Valley. We offer assistance with anything from sourcing the right venue to delegate boosting, pre- and post-event touring and providing invaluable local knowledge. Best of all, our advice is impartial and free of charge!

OUR SERVICES INCLUDE

› Free and impartial venue-finding service › Customised site inspection coordination and hosting, including meetings with local suppliers and venues › Obligation-free advice and assistance with conference planning, accommodation, transport and service supplier requirements › Advice on social activities, team-building, incentive and tour options › Delegate boosting collateral, including provision of visitor guides, maps and access to our image library for your website and to assist with maximising attendance at your confirmed conference

We look forward to working with you!

BUSINESS EVENTS SAMANTHA FORD T +61 2 4990 0930 F +61 2 4990 0901 E businessevents@hvwta.com.au www.winecountry.com.au/conferences 12

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VENUES � ACCOMMODATION 13


CONFERENCE ROOMS

AREA / M2 (total)

HEIGHT / M

THEATRE STYLE

BOARDROOM STYLE

CLASSROOM STYLE

CABARET STYLE

U-SHAPE

BANQUET STYLE

COCKTAIL STYLE

NO. OF ACCOMM ROOMS

PAGE

VENUE REFERENCE GUIDE

Château Élan at The Vintage

6

690

5.2

330

80

142

114

68

190

330

100

16

Crowne Plaza Hunter Valley

14

4000

3.7

1675

90

730

664

123

830

1750

419

17

Estate Tuscany

4

300

5

120

60

60

50

50

150

200

38

18

Harrigan’s Irish Pub & Accommodation

2

210

3

60

26

50

24

33

180

250

48

19

Hermitage Lodge

1

20

20

20

Hunter Valley Resort

9

660

5

150

24

80

150

60

250

250

35

20

Oaks Cypress Lakes Resort

14

2150

4.5

620

36

342

224

36

360

500

384

21

Potters Hotel Brewery Resort

1

180

2.75

150

50

30

150

68

22

The Sebel Kirkton Park

7

830

3.6

300

40

110

140

40

200

320

70

23

Spicers Vineyards Estate

1

12

12

22

VENUE NAME

Note: capacities/sizes refer to the largest room that accommodates that set-up style.

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Cottages Spicers Vineyards Estate Restaurant Botanica

Hermitage Hideaway Olive Grove Cottages

Thistle Hill Guesthouse Kurrajong Vineyard Cottages & Suite

Splinters Guest House

RidgeView Wines, Restaurant & Cottages

Dimbulla Estate Hunter Country Lodge Shakey Tables Restaurant

Bracken Ridge Villas Macquariedale Organic Wines

9

L

8

5

1

Abelia

Leave

nter y

10

MAP 2 4

2

Ir

3

Hunter Valley Wine Country Convention Bureau & Visitor Information Centre

Hunter Wine Helico Top Red Warbirds Aerohunter Advent Slattery Helicopter

6 7

Amelies on Pokolbin Mountain

McWilliam’s Mount Pleasant Elizabeth’s

MAP LEGEND

St Patrick’s of Nulkaba

Pokolbin Mountains Lookout

1

CHÂTEAU ÉLAN AT THE VINTAGE

6

2

CROWNE PLAZA HUNTER VALLEY

7

3

OAKS CYPRESS LAKES RESORT

4

HARRIGAN’S IRISH PUB & ACCOMMODATION

8 9

5

HUNTER VALLEY RESORT

Clydes at Mount View Cedars Mount View

10

POTTERS HOTEL BREWERY RESORT Saddler’s Creek Wines THE SEBEL KIRKTON PARK ESTATE TUSCANY Mount View Estate

Savannah Estate

BIG4 Valley Vineyard Tourist Park

Cessnock Motel Swimming Pool Marthaville Craft KFC

Petersons Wines

Post

SPICERS VINEYARDS ESTATE

Australia Hotel/Motel

Briar Ridge Vineyard Briar Grillade

Mt Bright Tallavera Grove HERMITAGE LODGE Lookout

Tallowwood Mount View

Wine Country Motor Inn

Bistro Molines

Mount View Lodges Cottages on Mount View

Kelman Vineyard

sSs BBQ Barns Cessnock

Bimbadeen Lookout Bimbadeen Estate Wine Country Limousines

Bellbird & Swallows Millbrook Estate

MEETING PLANNERS GUIDE Guest House Wollombi Village Vineyard Noyce Brothers Wine

Cedar Creek Vineyard Cottages & Stonehurst Wines

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Hertz – Cessnock & Singleton


CHÂTEAU ÉLAN AT THE VINTAGE

VINTAGE DRIVE, ROTHBURY NSW 2320 T 02 4998 2500 E events@chateauelan.com.au www.chateauelan.com.au A successful conference speaks volumes about a company, organisation or group. Whether you’re an event coordinator or a company CEO, you want it to be flawless. Château Élan at The Vintage will attend to every aspect of your event. We’ll give you the space to do your business and the means to make your point. Most importantly, our standards of excellence will reflect your own.

AREA (m2)

HEIGHT (m)

THEATRE

BOARDROOM

CLASSROOM

CABARET

U–SHAPE

DINNER

COCKTAIL

With a selection of five distinctive function spaces, from the versatile Founders and Barrington Rooms with sensational views of the golf course to the historic stone Carriage House, we’re sure there’s a perfect space for your next event at Château Élan.

THE FOUNDERS ROOM

30

3.4

330

54

100

90/120

68

172

330

THE FOUNDERS I

160

3.4

180

27

60

36/48

32

72

150

THE FOUNDERS II

140

3.4

150

27

40

36/48

32

72

150

185.2

5.2

200

27

96

54/72

36

120

200

37

2.7

BOARDROOM II

23

2.74

CARRIAGE HOUSE

116

7.5

32

24/32

26

60

ROOM

BARRINGTON ROOM BOARDROOM I

16

FEATURES & BENEFITS

› 700 m2 of conference facilities › 100 rooms with 80 Villas and 20 Spa Suites › Destination Spa boasting 17 treatment rooms › 18 hole Greg Norman designed championship golf course › Salt-chlorinated 25-metre lap pool with connecting spa › In-room internet › Onsite restaurant, café & bars › 24-hour fitness centre › Tennis centre › Walking trails › Complimentary parking › Fully equipped business centre › Space for team-building › Helicopter landing area on front lawn

16

120

26

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CROWNE PLAZA HUNTER VALLEY

430 WINE COUNTRY DRIVE, LOVEDALE NSW 2325 T 02 4991 0950 F 02 4991 0987 E meetings.hunter@ihg.com www.crowneplazahuntervalley.com.au

EXHIBITION CENTRE

650

3.2

750

90

270

176

60

220

500

VERDELHO

86

2.8

70

30

45

48

30

50

90

CELLAR ROOM 1

59

3

48

24

30

24

21

30

75

CELLAR ROOM 2

57

3

50

18

27

32

18

40

60

CHARDONNAY

50

3.7

40

16

18

24

18

30

50

SHIRAZ

35

2.8

20

12

12

16

12

20

25

233.3

2.8

PRE-FUNCTION AREA

FEATURES & BENEFITS › IHG®Business Rewards › Dedicated Crowne Meetings Director › 2-hour response guarantee › Daily meeting debrief › Diverse meeting spaces and unique signature events

› Specially designed menus with local produce

COCKTAIL

3.2

270

› 42 › 144 414 accommodation rooms

BANQUET

221

U–SHAPE

GALLERIA

CABARET

3.7 m)

CLASSROOM

3.7

163

THEATRE

HEIGHT (m)

491

SEMILLON 1/2/3

m2)

SEMILLON BALLROOM

ROOM

16

Combining celebrated accommodation, destination & superior AV partners, with seamless service & globally branded expertise, our nationally recognised Resort brings guests together to connect, create memories and inspire ideas with unimaginable benefits.

AREA (m)

The Hunter Valley Conference and Events Centre is the largest and most comprehensive conference and exhibition facility in Northern NSW, located at the heart of the Hunter Valley’s only fully integrated resort.

Explore the modern facilities, spectacular 18 hole championship golf course, sports courts, the region’s largest pool, Lovedale brewery and Ubika Spa, all on your doorstep.

BOARDROOM

Perfectly positioned two hours drive from Sydney, easily accessible by air, the Hunter Valley invokes a unique sense of place, with inspiring landscapes, heritage wines, and contemporary dining, all combining to create a true destination experience.

350 90

180 180

MARQUEE

975

3

840

630

480

500

1000

CABERNET-MERLOT-SAUVIGNON

1170

3.2

1675

760

664

123

830

1750

CABERNET-MERLOT

780

3.2

1175

530

472

105

590

1250

CABERNET-SAUVIGNON

728

3.2

950

448

360

99

380

1080

SAUVIGNON

338

3.2

450

66

218

168

74

180

530

CABERNET/MERLOT

390

3.2

500

66

230

192

80

240

550

MEETING PLANNERS GUIDE MEETING PL ANNER S GUIDE

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ESTATE TUSCANY

CNR MISTLETOE LANE & HERMITAGE ROAD, POKOLBIN NSW 2320 T 02 4998 7288 F 02 4998 7277 E events@estatetuscany.com.au www.estatetuscany.com.au Estate Tuscany offers an experienced team and professional service, three conference rooms, swimming pool, 26 acres for team-building activities and breakout rooms. Let the creative juices flow and keep your team focused at this tranquil establishment to stimulate creativity and innovation.

What sets Estate Tuscany apart is our personalised service with undoubtedly the best Hunter Valley views. As expert business event organisers, your next conference or function will be a success; remembered for all the right reasons. As testament to our service Estate Tuscany won the major awards of ‘Caterer of the Year’ and ‘Wedding Caterer’ in the NSW Regional Catering Awards at the 2016 NSW Savour Australia Restaurant & Catering Hostplus Awards for Excellence, this nationally recognised award is independently judged celebrating exceptional service and culinary talent across Australia.

FEATURES & BENEFITS › Winemaker’s dinners › Gourmet BBQs › Onsite cellar door; Thomas Wines & cheese

BOARDROOM

CABARET

U–SHAPE

3.2

40

40

30

24

30

40

60

120

5

120

60

60

50

40

240

240

BROKENBACK

60

5

50

30

25

24

25

TUSCANY

60

5

50

30

25

24

25

18

COCKTAIL

THEATRE

67

FOUNTAIN VIEW

ROOM

BANQUET

HEIGHT (m)

THE CONSERVATORY SEMI CIRCLE ROOM

CLASSROOM

AREA (m2)

The award-winning **** Estate Tuscany is a boutique hotel set on 26 acres in the heart of the Hunter Valley. With three dining locations: the signature restaurant The Mill, al fresco dining option the Brokenback Bar and The Conservatory, a multi-purpose room for private dinners, cooking schools or meetings with a warm Tuscan feel; for unique functions, dine under the stars in the courtyard.

factory; Binnorie Dairy Yoga & Tai Chi Cooking schools Helipad High-speed internet access throughout the property › 38 accommodation rooms

› › › ›

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HARRIGAN’S IRISH PUB � ACCOMMODATION

BROKE ROAD, POKOLBIN NSW ���� T 02 4998 4300 F 02 4998 4301 E functions@harrigans.com.au www.harrigans.com.au are designed to capture a blend of traditional Irish cooking secrets with Australian flair. To accompany, we have a range of the finest wines from the Hunter Valley.

Want to add a little Irish charm to a conference, gala dinner, special event or birthday? Harrigan’s can cater to your needs. The Deck and Terrace areas are available for private hire, including bars, both outdoor and undercover sections, and stunning views that take advantage of the surrounding Brokenback Mountains and vineyards. The sports bar has a warm and intimate feel perfect for more formal events or to dance the night away.

Our dedicated function team is available to answer any of your questions and is happy to assist in creating an event tailored to your needs.

FEATURES � BENEFITS

› Casual, relaxed atmosphere › Harrigan’s Hall provides a complete block-out, ideal for think tanks or AV presentations › Recently refurbished 48 rooms, including 2-bedroom & 3-bedroom apartments onsite › Wide range of team-building events on offer such as casino or trivia nights, Irish-themed nights, DJ or live entertainment areas

Harrigan’s Hall is the ideal space for conference requirements. Able to accommodate up to 60 guests, with a private courtyard and fireplace for those cooler months, Harrigan’s offers great facilities and exceptional service in a relaxed atmosphere. With 48 onsite accommodation rooms, your guests have their every need catered for.

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Harrigan’s is an authentic Irish pub that offers an emporium of fine food and drink, with a hearty helping of traditional Irish music. Our menus

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HUNTER VALLEY RESORT HERMITAGE ROAD, POKOLBIN NSW 2320 T 02 4998 7777 F 02 4998 7787 E events@hunterresort.com.au www.hunterresort.com.au

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› Meeting facilities – select from seven excellent meeting rooms › Matilda Bay Brewhouse › Excellent accommodation – 35 ★★★★ guest rooms & cottages › Segway/SegOlympics team building activities › Horseriding adventures › Candy/Pizza making team activities

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FEATURES & BENEFITS

What makes us different from other venues?

› Onsite winery – wine-tasting cellars where you can taste a range of exceptional wines › The Hunter Valley Wine School & Hunter Valley Cooking School – offering ideal teambuilding activities › Hunter Wine Theatre – a half-hour wine sensory overload

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Be it a small group of four or right up to 400 people, we offer a range of activities all at the one property surrounded by our 40-year-old vines.

BOARDROOM VINTAGE LIBRARY

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SAN MARTINO

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WINEMAKERS

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HERMITAGE LODGE 609 MCDONALDS ROAD, POKOLBIN NSW 2320 T 02 4998 7639

E info@hermitagelodge.com.au www.hermitagelodge.com.au

Hermitage Lodge offers 4½ star award winning, boutique accommodation in the heart of Hunter Valley wine country. Winner of Awards for Excellence at a Regional, State and National level, this is the perfect location for an intimate conference venue. All rooms have decks offering views over a four acre Shiraz vineyard; the perfect place to enjoy a glass of wine at the end of the day. Hermitage Lodge is an ideal venue for small meetings, conferences, strategy and planning sessions or corporate training for up to 20 people.

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› Hermitage Lodge is an ideal venue for small meetings, conferences, strategy and planning sessions or corporate training for up to 20 people. › Extra-curricular activities such as team building, wine tasting, cooking lessons, golf, hot air ballooning and winery tours are all available either at Hermitage Lodge or just a short drive away. › The fully self-contained two storey Premier Suite, with multiple private decks overlooking the vineyards, provides a comfort able alternative meeting space for groups up to six Hermitage Lodge is home to ‘Il Cacciatore’, or as a hospitality suite. has been awarded Restaurant and Catering NSW ‘Best Italian’ The restaurant seats 50-60 › A continental breakfast is stocked in each in the main section and 30-35 in a private room and is included in our daily tariff, however dining room which adjoins a deck overlooking a cooked breakfast may also be served in the a reed lined dam with the Brokenback Mountain restaurant if required at an additional cost. Range in the background; weather permitting, the perfect spot for pre-dinner drinks and canapés, conference lunches morning and afternoon tea. The private dining room can be converted in to a fully equipped meeting room with natural light and privacy.


OAKS CYPRESS LAKES RESORT

15 THOMPSONS ROAD, POKOLBIN NSW 2320 T 02 4993 1555 E EV1Cypresslakes@theoaksgroup.com.au www.minorhotels.com/oaks Set across 340 acres in the heart of Wine Country, Oaks Cypress Lakes Resort features 200 1, 2, 3 and 4 bedroom Villas and the HunterValley’s widest variety of versatile conference, function, meeting and exhibition rooms, to accommodate substantial numbers of delegates and different size events with comfort and ease.

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› 384 rooms in 200 luxurious villas › 18-hole championship golf course › Newly designed Bodega Restaurant & Bar › Three swimming pools, a heated spa, tennis court, bocce area & gymnasium

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Experience a fusion of gourmet contemporary cuisine, an extensive collection of local wines and picturesque views at Bodega Restaurant & Bar nestled on the grounds of the resort. During your event the in-house catering team will create meals to the same quality to rejuvenate and invigorate your delegates.

There are also plenty of pre- and postconference activities located onsite, and a team of expert coordinators to ensure your event is a resounding success!

BROKENBACK

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WATTAGAN

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SUGARLOAF

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BIMBADEEN

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CYPRESS CENTRE #1

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CYPRESS CENTRE #2

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POTTERS HOTEL BREWERY RESORT WINE COUNTRY DRIVE, NULKABA NSW 2325 T 02 4991 7922 F 02 4991 7933 E info@pottershbr.com.au www.pottershbr.com.au

FEATURES & BENEFITS

The award-winning Potters Hotel Brewery Resort is in the heart of Wine Country and provides the perfect setting for your Hunter Valley experience. Potters Hotel Brewery Resort offers a unique environment for conference delegates. Our accommodation consists of 68 resort-style rooms and is situated among natural bushland, which is easily accessible from the conference centre and affords guests a quiet level of comfort to relax around the pools or play a game of tennis. Potters is home to the Hunter Beer Co., where you can experience a private tour and talk to our brewers. Sit back in the beer garden while enjoying one of our award-winning beers.

› Tours available at Hunter Beer Co. › Brickworks Brasserie open for breakfast, lunch & dinner › Relaxed resort-style accommodation situated on 11 landscaped acres › 2 swimming pools, tennis court & boules court › Located in the heart of Wine Country › Spacious & well-equipped function rooms › 68 accommodation rooms › Once you arrive you’ll never want to leave!

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Our conference room offers natural light and excellent dimensions and facilities. With plenty of room for onsite team-building activities, Potters is the perfect getaway for business and pleasure.

SPICERS VINEYARDS ESTATE 555 HERMITAGE ROAD, POKOLBIN 2320 T 02 6574 7229 E reception.vineyards@spicersretreats.com www.spicersretreats.com A luxuriously appointed estate set amongst rolling vineyards and native bushland surrounded by the serenity of the vines and the Broken Back Mountains, Spicers Vineyards Estate is an ideal destination to do business in this beautiful region. Nestled on eight acres of private vineyard, Spicers Vineyards Estate is the Hunter Valley’s finest example of seclusion and privacy in a luxury setting. Boasting 12 luxuriously appointed guest rooms and suites, it is perfect for small conference groups. And with the award-winning Restaurant Botanica onsite guests can use the estate as a base to explore from, or relax onsite with everything taken care of.

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FEATURES & BENEFITS

› Exclusive use available for 12 delegates › 12 guest rooms and suites › 8 acre vineyard › Spa Anise Day Spa › Award winning Restaurant Botanica with private dining room and cellar › Swimming pool & hot spa › Complimentary wi-fi and mountain bikes › Guest lounge with open fireplace


THE SEBEL KIRKTON PARK

336 OAKEY CREEK ROAD, POKOLBIN NSW 2320 T 02 4998 7680 E H8797-SB4@accor.com www.sebelhuntervalley.com.au Set within 70 acres of manicured landscaped FEATURES & BENEFITS gardens, including courtyards and terraced › All meeting rooms with natural light areas, The Sebel Kirkton Park offers light-filled › Authentic Hunter Valley dining experiences meeting spaces, innovative catering and with locally sourced and produced picturesque views of Brokenback Mountain Range. ingredients used › 2 hours drive from Sydney The hotel has three variable-space conference › Plenty of outdoor space for onsite team rooms and four breakout rooms which offer building activities conference organisers and delegates the perfect › Heated Indoor Pool venue for company training, product launches › Outdoor Bonfire Area and incentives. › 70 Accommodation Rooms

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What ever the event - a conference, convention, meeting or wedding reception, - you can be assured of the best care and attention from our dedicated, professional banquet and conference team.

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HUNTER VALLEY EVENTS

222 HIGH STREET, MAITLAND NSW 2320 T 02 4933 5400 F 02 4933 5600 E info@huntervalleyevents.com.au www.huntervalleyevents.com.au Hunter Valley Events are a leading event FEATURES & BENEFITS management agency specialising in all things We work with you to find a solution that makes Hunter. Events that help to build brands and a difference to your event, in the areas of: strengthen teams is our forte. Our experience spans over 25 years, producing › Team-building activities highly memorable events, from bespoke dinners, › Themed events engaging team activities, to major special events, › Venue sourcing and everything in between. › Specialised tours › Inbound event specialists We are a passionate team of local ‘event makers’ who deliver creatively designed, hand crafted › Hospitality management events. We are extremely proud of the strong Let us put some ‘Surprise and Delight’ into relationships we have built in the region, and the benefits this brings to our clients. Our experience your next event! and dedication is second to none and recognised throughout the region. Hunter Valley Events has delivered over 500 successful events for our clients ranging from 6 to 8,000 people – specialising in conferences, incentive programmes, product launches, inbound tour programmes, Christmas parties and corporate social events.

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TEAMACTIVITY.COM.AU 917 HERMITAGE ROAD, POKOLBIN NSW 2320

T 02 4998 7222 F 02 4998 7787 E info@teamactivity.com.au www.teamactivity.com.au For over 20 years, we have been creating special team activities for delegates and groups meeting in the picturesque Hunter Valley. Be it for a small group of four or right up to 400 people, we offer a range of activities all at the one property surrounded by our 40-year-old vines. Event planners can choose from a range of function ideas, including activities that focus on kitchen, wine, adventure, creative, local culture and dining themes.

FEATURES & BENEFITS

› Beautiful property surrounded by vines, lush landscape & mountains › Functions for small or large groups › Multiple themed function options – creative, adventure, wine, local culture, dining & kitchen ideas

Our professional team awaits your call to tailor a team activity that will meet your objectives. We can also assist with meeting rooms, as well as accommodation options. We look forward to speaking with you.

ALMIGHTY TRANSPORT & TRANSFERS T 0401 827 568 E almighty.transport@gmail.com www.winerytourshuntervalley.com.au Almighty Transport is a locally owned and operated shuttle service, providing: › Airport transfers to/from Newcastle & Sydney airports › Wine tours of the Hunter Valley › Conference & restaurant transfers › Reliable & flexible services

BALLOON ALOFT MEETING @ PETERSON HOUSE, BROKE ROAD, POKOLBIN NSW 2320 T 02 4991 1955 F 02 4913 5321 E balloons@balloonaloft.com www.balloonaloft.com Balloon Aloft is Australia’s premier hot-air balloon company with over 30 years of experience flying over the Hunter Valley vineyards. Hot-air ballooning is the perfect activity for corporate entertaining or team-building and will ensure your clients or employees are left with an unforgettable and iconic Hunter Valley experience.

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FEATURES & BENEFITS

› Capacity to fly large groups of up to 100 › Champagne celebration & gourmet breakfast at Peterson House › VIP flights for 2 to 6 people available › In-flight photography › 100% safety record


TWO FAT BLOKES 1616 BROKE ROAD, POKOLBIN 2320

T 0414 316 859 E info@twofatblokes.com.au

www.twofatblokes.com.au

At Two Fat Blokes, we offer a wide range of wine and food tours, showcasing some of the best the Hunter has to offer. Visiting smaller, family owned wineries, offering a more personalised service; Two Fat Blokes has built a great reputation and is the #1 tour operator on TripAdvisor for the Hunter Valley with almost 1000 5 star reviews.

FEATURES & BENEFITS

› TripAdvisor #1 Tour Operator in the Hunter Valley › Comfortable, luxury vehicles › Knowledgeable, fun and experienced guides › Private Tours available

CHRIS ELFES PHOTOGRAPHY HUNTER VALLEY M 0413 805 222 E elfesphoto@bigpond.com.au www.chriselfesphotography.com By appointment only.

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