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Financial Statements of the Parochial Church Council for the year ended 31 December 2016 Churches:

Holy Trinity Church, Chobham Road, Knaphill St Saviour’s Church, Connaught Road, Brookwood Incumbent: The Revd Neil Hopkins

Associate Minister: The Revd Dr Julie Levett

LLMs [Readers]: Bob Bailey David Gale Richard Levett

Bankers: HSBC 6 Commercial Way Woking

Independent examiner: Brewers Chartered Accountants Bourne House, Queen Street Gomshall

Registered with the Charity Commission as The Parochial Church Council of the Ecclesiastical Parish of Knaphill with Brookwood, registered number 1128410


Parish of Knaphill with Brookwood Holy Trinity, Knaphill and St Saviour’s Brookwood

Annual Report for 2016 Background The Parochial Church Council (PCC) of the Ecclesiastical Parish of Knaphill with Brookwood, has the responsibility of co-operating with the Incumbent in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. PCC were delighted to welcome the new incumbent, the Revd Neil Hopkins at his investiture on 7 September 2016 and look forward to working with him. Within the parish there are two Anglican Worship Centres: Holy Trinity, Knaphill and St Saviour’s, Brookwood. The PCC has maintenance responsibilities for the two Church building complexes together with St Saviour’s House. The Diocese owns and has responsibility for maintaining Trinity House (the Incumbent’s residence). The PCC is formed of people from both St Saviour’s and Holy Trinity working to a common mission, sharing as many resources as is practicable and encouraging both shared and local initiatives. The current Mission Statement of the Church is Making Jesus visible by Word and Power. PCC Membership Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (“APCM”) in accordance with the Church Representation Rules. During the year the following served as members of the PCC: Incumbent: The Revd Neil Hopkins (invested 7 Sept 2016) Associate Minister The Revd Dr Julie Levett Curate / Pioneer Schools Minister The Revd Chrissie Lacey (resigned May 2016) Treasurer Helen Simmons Warden John Durrant Warden Mike Hawkins (resigned APCM 2016) Warden Christina Hunt (appointed APCM 2016) Associate Warden StS Susan Kaufman Reader Bob Bailey Deanery Synod Representative SS Kath Brooks Deanery Synod Representative Neil Wells Elected member John Dusek (resigned APCM 2016) Elected member Roy Clare Elected member (and Secretary) Nigel Warburton (resigned APCM 2016) Deanery Synod Representative Clare Leigh Elected member Olivia Moses (appointed APCM 2016) Elected member Joshua Levett (appointed APCM 2016) Elected member Yvonne Craven (co-opted April 2016) Elected member Vicki Veness (appointed APCM 2016) Elected member Thomas Bowen (co-opted July 2016) Elected member (and Secretary) Yvonne Frew (appointed APCM 2016)


Committees The PCC also operated through the Standing Committee which met between full meetings of the PCC and two other groups or committees: Standing Committee: This is the only committee required by law. It has the power to transact the business of the PCC between its meetings, subject to any directions given by the Council. Safeguarding Working Group: This currently comprises June Luker (Parish safe guarding representative for Children), Julie Levett and Simon Holroyd (Parish safe guarding representative for Vulnerable Adults). Neil Hopkins has is now part of this group. It meets three times a year to review Safeguarding Policy & operation, and make recommendations to the PCC. It also includes other matters e.g. DBS checks, Confidential Declaration forms and Safeguarding training. Holy Trinity Pre-School Management Committee PCC has a wholly owned subsidiary called Holy Trinity Pre-School Ltd. This company runs a pre-school and breakfast club at Holy Trinity Church Hall. In line with Ofsted requirements, the Pre School is run by a committee. Members of this committee are Julie Levett (chair), Sarah Gill (Manager), Helen Simmons (Treasurer), Sarah Bowman (staff representative), Cathy Hayes Allen (secretary), Katie Terry (parent representative). The committee meet termly to discuss the running of the Pre School and Helen reports back regularly from the Committee to PCC. During the year the full PCC met 9 times, and Standing Committee met 8 times. Reports of the activities of the other committees were received by the full PCC and discussed where necessary. During this period two teams continued to progress potential changes to both our sites, reporting regularly to PCC. One has been focusing upon how best to adapt the Holy Trinity Site in order to improve it for future church and preschool use. The other has been focusing upon developing St Saviour’s Church so that it is more flexible for greater Sunday and midweek use. These two teams comprise both PCC members and other Church members. Progress from these teams is outlined later in this report. Significant matters discussed and agreed by the PCC were as follows [more details follow on several of these]: 

Following the required procedures to find and then appoint a new vicar;

Considering the best solution to the on-going heating problems at Holy Trinity

St Saviour’s Church refurbishment

Buildings and grounds at Holy Trinity

Discussion of the Diocesan twelve transformation goals entitled ‘Transforming Church, Transforming Lives’

Church attendance The current electoral roll comprises 177 people, 126 of whom are resident and 51 of whom are non-resident. The average Sunday attendance as measured in October 2016 was 104 adults and 27 children. These numbers increase at festivals. Financial Comments and Review of the Year Mission: It is our policy to give away to mission causes each year a sum at least equal to 10 per cent of our general fund income from the previous year. This enables us to distribute funds monthly from the start of the current year. We also keep a proportion of our tithe to give to other causes in proportions agreed by PCC. During 2016 our Mission Partners were Church Pastoral Aid Society (CPAS), Turning Point Trust, Engage, A Rocha, Kenya, and Wycliffe Bible Translators, specifically work with the Nawila community in Kenya. In addition to the tithe, the Harvest collections were split between Agape (£194) and Tear Fund (£498). Christmas collections (£2,107) were equally divided between Tear Fund, Christian Aid and Woking and Sam Beare Hospice, and the Christingle service raised £173 for The Children’s Society. A full list of all outward giving is shown in note 11.


Ministry: Ben Barnes, our youth pastor continues his work with the young people in our area. The Friday night youth club continues to go from strength to strength – we have on average of 25 teenagers attending each week – compared to 6 when Ben took over in September 2013. Ben has now undertaken the leadership of the Cabin (a local community youth club) and along with our other youth activities we have a weekly engagement with around 113 young people. We are hugely thankful for the support, skills and kindness of the many volunteers who make this work possible. He has just started a three year Masters course in Youth and Community work and Practical Theology with JNC qualification status. We wish him all the best with his studies and look forward to seeing how he applies his learning within our context. Jo Birkby continues her work as our Children and Families Worker. As well as heading up our Open the Book teams at Knaphill and Brookwood schools, Jo is involved in Youth café (with Ben), Messy church, Café church and Spark – a monthly Sunday club for years 6 to 8 as well as many other less visible things. Alongside Helen Simmons, Jo has been helping reform the Sunday morning group at Holy Trinity so that more leaders take on more responsibility in teaching the children. This group has been relaunched in January as GLO. Furthermore this January we were very excited to hear of a new group starting up at Holy Trinity – Messy Me! This is a brand new joint venture between Jo and Sarah Gill from our Preschool offering unstructured messy play for parents and their under 5’s. Each week will feature a Bible story to explore and experience through a range of very messy sensory play stations, imagining God’s story through motion and play. Julie Levett (our OLM) has been an extremely faithful servant to the Lord over the last 12 months being our most senior member of the clergy team during our vacancy. We thank her for her continuing service. We are blessed to have three LLMs serving with us. Bob Bailey, Richard Levett and David Gale have served faithfully this year during and beyond the vacancy. With a new incumbent arriving all LLMs will be reviewed by March 2017. We have a wonderful volunteer team of Pastoral Assistant’s led by Bob Bailey who provide essential and vital pastoral care alongside the incumbent. Throughout the year they have provided exceptional care to the sick, dying, bereaved and lonely members of our parish. In May 2016 we were sad to say goodbye to Chrissie Lacey as she finished her curacy and moved away with her family to start her RAF chaplaincy training. It has been a wonderful three years with Chrissie in our church family and we will miss her unique style, passion and enthusiasm for our wonderful Lord. Our loss is the RAF’s gain and we pray the Lord will bless her and her family as they settle in to their new home. In addition to our ministry team there are many people who serve and take responsibility in voluntary ways and do so much amazing work. We are fortunate to have such high quality and committed staff both paid and unpaid. We have well over 100 volunteers without whom the church could not function. Our heartfelt thanks go to all these people. Our financial statements show a surplus for the year on general funds of £537. We appreciate and thank you all for the money you have given us. Regular giving by standing order in 2016 was 8.3% greater than in 2015 however we received fewer one off gifts so our total income was 1% lower than in 2015. December 2016 standing orders are 1% higher than in December 2015. Although this is in line with official inflation rates if our transforming goals focus is on growing children’s & families and improving church buildings to be fit for the purpose of ministry to our community then we will need more money to fund these evangelic activities. Please pray about this and consider if you might be able to increase your giving. Breakfast Club and Pre School continue to be successful. Thank you to Leslie Tisdall and Sarah Gill for managing these ventures and the team members who support them. Site Developments: As mentioned above there have been two teams maintaining the Vision impetus to reshape each of our sites to be fit for mission purpose


St Saviours has hosted a number of concerts, suppers and quiz nights over the year with the dual purpose of bring the community together and raising money for the St Saviour’s regeneration project. Thank you to team at St Saviours who have worked hard to make all of these events successful. The vacancy period together with the problems with the boiler put the buildings project at Holy Trinity on ice for much of the year. However since September the PCC has started to look afresh at this and establishing priorities for development. A priority has emerged in that the Holy Trinity church building will need to be dealt with before the hall in order to a) make it a more functional space for ongoing weekly outreach to our local community; b) a more flexible and usable space for Sunday worship services; c) provide toilet and suitable office space for the staff team; and d) a facility to be used by pre-school while the church hall is developed. Due to the hall facilities becoming tatty, worn and in need of updating the PCC made the decision to refurbish the toilet facilities in the hall over the Christmas holidays. Furthermore, while any investigation into how the hall could potentially be redeveloped for community use the PCC also want to see how we can improve its decor and usage in the short-term. The boiler situation is on-going. We have taken advice from engineers and are satisfied that we are doing all we can to protect our new boiler whilst providing reliable heating in the church. While we can ‘make good’ of what we know, that because the pipes are over 100 years old a full replacement seems inevitable. This does now tie in with our need for re-development of the Holy Trinity site as a whole. Therefore we are consulting both our architect (Anna Hummel) and the engineers as to potential heating solutions that complement possible development plans for the church building. Financial Review In all £230,412 was spent to provide the Christian ministry from Holy Trinity Church and St Saviour’s Church. This included the diocesan parish share of £72,612, which helps support mission across the diocese by primarily providing stipends, pensions and housing for the clergy as well as training in the Diocese. The parish share is calculated according to a formula that is based on a head count of the congregations. It is our policy to invest our long term funds with the CBF Church of England Deposit Fund and to place short term deposits in our HSBC Money Management account. It is also our policy to pay all our staff at least the national Living wage and, where possible the Living Wage. Unrestricted reserves are £111,434, of which £58,771 is represented by fixed assets leaving £53,056 of other assets. It is our policy to keep £50,000 for working capital purposes and we have a designated reserve of £35,000 for building maintenance purposes. We continue to review and assess the risks that affect us as they arise so that we can take the necessary action to mitigate such risks. The PCC has considered the guidance provided by the Charities Commission regarding public benefit in connection with the work of the church. Statement of Trustees’ Responsibilities The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

a) b) c) d)

select suitable accounting policies and apply them consistently; observe the methods and principles in the Charities SORP; make judgments and accounting estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures


disclosed and explained in the financial statements. e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the PCC,

Neil Hopkins Chairman

23 January 2017


PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY KNAPHILL WITH ST SAVIOUR'S BROOKWOOD STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2016 Unrestricted

Designated

Restricted

Funds

Funds

Funds

2016/£

2016/£

2016/£

Total Funds 2016/£

2015/£

INCOME 185,439

0

16,792

202,231

220,420

47,045

0

6,849

53,894

67,246

426

0

0

426

361

232,910

0

23,641

256,551

288,027

18,101

0

6,670

24,771

22,429

Church activities

214,272

0

16,140

230,412

263,007

TOTAL EXPENDITURE

232,373

0

22,810

255,183

285,436

537

0

831

1,368

2,591

Balance brought forward at 1 January 2016

110,897

47,425

10,167

168,489

165,898

Balance carried forward at 31 December 2016

111,434

47,425

10,998

169,857

168,489

Donations and legacies Charitable activities Income from investments

TOTAL INCOME

EXPENDITURE Grants

NET MOVEMENT IN FUNDS

This Statement of Financial Activities, Balance Sheet and Analysis of Reserves overleaf are a summary of the full financial statements. The full financial statements are on display at the back of both Churches until the APCM. Alternatively a full set may be obtained from Helen Simmons or the church office.


PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY KNAPHILL WITH ST SAVIOUR'S BROOKWOOD BALANCE SHEET As at 31 December 2016 2016

2016

2015

2015

£

£

£

£

FIXED ASSETS 58,771

Tangible fixed assets CURRENT ASSETS

62,390

Debtors

22,533

17,324

Cash at hand and in bank

23,490

12,274

Deposit account at HSBC

203

203

90,575

90,151

136,801

119,952

25,715

13,853

Deposits at CBF CofE Fund CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR NET CURRENT ASSETS

111,086

106,099

NET ASSETS

169,857

168,489

Unrestricted

111,434

110,897

Designated

47,425

47,425

Restricted

10,998

10,167

FUNDS

169,857

ANALYSIS OF FUNDS

At 1 Jan 2016

Income

£

£

Expenses

Transfers

£

£

168,489 At 31 Dec 2016

£

Unrestricted - General

110,897

232,910

(232,373)

0

111,434

Designated: Pre-school

12,425

0

0

0

12,425

35,000

0

0

0

35,000

47,425

0

0

0

47,425

158,322

232,910

(232,373)

0

158,859

Restricted: Buildings & grounds

3,779

2,845

(1,526)

0

5,098

: Projects

4,050

16,011

(16,011)

0

4,050

: Smiths Charity

1,143

857

(150)

0

1,850

: Pioneer Minister

1,195

3,928

(5,123)

0

0

10,167

23,641

(22,810)

0

10,998

168,489

256,551

(255,183)

0

169,857

General

Designated

Restricted

58,771

0

0

58,771

47,425

10,998

Current liabilities

78,378 (25,715 )

0

0

136,801 (25,715 )

Net assets

111,434

47,425

10,998

169,857

: Buildings & grounds Total Unrestricted Funds

Total funds At 31 December 2016 funds comprise: Fixed assets Current assets

Total


PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY KNAPHILL WITH ST SAVIOUR'S BROOKWOOD Actual figures for 2015 and budget for 2016 and 2017 Budget 2016 INCOME AND ENDOWMENTS VOLUNTARY INCOME Planned giving and collections Gift Aid donations One-off giving Income tax recoverable Other planned giving Charities Aid Foundation donations Cash collections at normal services Ineligible cash SGADS on eligible cash Increase in giving

Chrissie GA, cash, and tax SS Regeneration money received gross Messy lunch bunch Soul Survivor Outward giving Received from insurers Buildings & Communication One off gifts for specific items CHURCH ACTIVITIES Hall Lettings HTPSL rent Fees Coffee Bar HTPSL other SS House Sundry Church

Actual 2016

forecast 16 vs budget 16

Budget 2017

110,704 4,908 28,903 6,480 1,920 4,813 0 796 10,100

118,897 8,892 32,097 11,298 7,891 3,031 2,575 758 0

8,193 3,984 3,194 4,818 5,971 -1,782 2,575 -38 -10,100

123,449 6,622 32,518 11,298 2,640 3,031 0 758 5,566

168,624

185,440

16,816

185,882

6,300 0 0 0 0 6,000 0 0 0

3,928 2,845 400 200 1,980 7,377 3,500 0 3,411

-2,372 2,845 400

3,500 0 3,411

0 0 600 240 1,980 6,000 0 0 0

12,300

23,641

7,784

8,820

18,000 12,000 500 300 0 19,560 2,500

15,535 8,702 2,319 241 0 20,160 87

-2,465 -3,298 1,819 -59 0 600 -2,413

14,373 6,000 1,200 200 0 20,400 500

52,860

47,044

-5,816

42,673

350

426

76

400

234,134

256,551

18,860

237,775

INCOME FROM INVESTMENTS Bank interest TOTAL INCOME AND ENDOWMENTS


PAROCHIAL CHURCH COUNCIL OF HOLY TRINITY KNAPHILL WITH ST SAVIOUR'S BROOKWOOD Actual figures for 2015 and budget for 2016 and 2017 EXPENDITURE SUPPORT COSTS Tithe Restricted giving paid out

Budget 2016

Actual

forecast 15 vs budget 16

Budget 2017

17,978 6,000

18,101 6,670

123 670

18,544 6,000

Missionary and charitable giving

17,978

24,771

793

24,544

People

Ministry: diocesan parish share clergy & vicarage costs Staff costs Chrissie Lacey inc expenses

72,635 3,175 67,143 6,300

72,612 3,166 64,377 5,817

23 10 2,766 483

75,516 1,680 65,843 0

SS House

Insurance Legal fees/Agency fees Maintenance costs

460 2,234 625

474 2,177 898

-14 57 -273

500 2,203 1,125

12,358 2,250 22,035 3,000

9,935 2,410 21,024 3,523

0 2,423 -160 1,011 -523

11,352 6,700 22,360 2,930

149 0 2,500 0 2,500 0

0

160 1,900 3,998 6,315 0 0 3,082 0 0 0 793 0 0 0

0 -11 -1,900 -1,498 -6,315 2,500 0 -3,082 0 0 0 707 0 0 0

1,320 1,040 1,423 1,750 200 0 250

1,905 2,232 2,307 5,315 2,295 0 0

-585 -1,192 -884 -3,565 -2,095 0 250

2,345 2,240 4,327 2,550 2,295 0 250

6084.00 1150.00 950

6,074 6,482 1,140

10 -5,332 -190

5,965 1,300 1,050

231,010

255,183

(16,587)

322,075

3,124

1,368

2,273

-84,300

Buildings - day to day Churches running expenses Churches repairs & maintenance Halls running costs Halls repairs & maintenance One-off or large items Lawn mower Projector at HTK HTK Hall re-vamp HTK church heating Signage Sorting out church HTK Grounds (fencing, tree) SS Bibles Tree work Ben Masters fees (Sept) SS Regeneration (Architect fees)

Photocopier Outreach

Worship costs Outreach Children. Families and Youth work Courses & conferences Soul Survivor (gross cost) Parish weekend (net cost) Vicar's discretionary fund

Admin

Administration Sundry expenses Governance

TOTAL NET SURPLUS From Reserves: SS regen Projects - Signage Welcoming (in Worship) Net surplus after reserves

0 0 0 1,500

0 0 0 56,500 2,500 25,000 0 0

1,000

1,000 2,500 800 -80,000

2016 Summary Accounts  
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