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Hostos Operational Plan 2012-2013

October 2012


2012-13 College-Wide Operational Plan Table of Contents EXECUTIVE SUMMARY .............................................................................................................. I 7 COLLEGE-WIDE INITIATIVES PRIORITIZED FOR 2012-13

1. Focus on First Year Student Success and Transfer (G1, I1)............................................... 1 2. Rethink Remedial and Developmental Education (G1, I2) ................................................ 19 3. Build Articulated Pathways for Learning Between Degree Programs and Continuing Education Offerings (G1, I4) ........................................................................... 26 4. Build Faculty and Staff Management Skill Sets and Leadership (G2, I2) .......................... 34 5. Align Planning and Assessment Systems (G3, I1) ............................................................ 43 6. Institute Clear Program Planning and Review Cycles (G3, I2) .......................................... 53 7. Expand Workforce Partnerships (G4, I4) .......................................................................... 60 DIVISIONAL WORK ACROSS OTHER 13 INITIATIVES IN 2012-13

1. Cultivate Cross-Disciplinary Scholarship for Effective Teaching and Learning (G1, I3) ... 72 2. Develop Next Generation Student Leadership – All Levels (G2, I1) ................................. 74 3. Advance Cultural Competency Programming (G2, I3) ...................................................... 76 4. Assist in the Professional Development of the Leadership of Bronx Nonprofits Based on Collaboration (G2, I4) ........................................................................................................ 82 5. Assess Student Learning Outcomes, Including a Focus on Gen Ed (G3, I3) ................... 86 6. Assist Bronx Community and Educational Institutions as they Develop a Culture of Continuous Improvement and Innovation (G3, I4) ............................................................ 89 7. Systematize Environmental Scanning (G4, I1) ................................................................. 91 8. Ensure State-of-the-Art Offerings (G4, I2) ........................................................................ 94 9. Transition Students to Employment (G4, I3) ..................................................................... 96 10. Establish Hostos as a Model for Use of Technology (G5, I1) ......................................... 104 11. Optimize Physical Infrastructure to Meet Student Needs (G5, I2) .................................. 109 12. Diversify the College’s Sources of Revenue (G5, I3) ...................................................... 116 13. Align and Expand the College’s Marketing and Branding Efforts (G5, I4) ...................... 128


Hostos Operational Plan 2012-2013 Executive Summary October 2012 Keeping It Real Let’s be honest. When many of us think about strategic planning, we imagine documents on our bookshelves collecting dust, or glossy, marketing pieces that organizations produce mainly for compliance or fundraising purposes. Many plans fail to translate strategies into a doable action agenda that can bring about positive organizational change. Hostos’ Operational Plan for 2012-2013 represents our first collective effort to challenge this commonly held notion of strategic planning as “just going through the motions.” It makes our Strategic Plan very real as it lays out many exciting undertakings for this year. We note 10 below to “watch for” – those that we feel most characterize the kind of transformation we’re seeking on campus. Efforts outlined in the operational plan generally fall into one or more of the following categories: •

Celebration – We’re taking time to share Hostos stories with broader audiences, those that recount our many accomplishments since the College opened its doors 45 years ago, and honor those who have made it strong.

Innovation – We’re trying new approaches to address some of the biggest challenges to student success, including remedial and developmental education, first year success, and transfer to four-year colleges.

Investment – We’re building infrastructure in key areas to strengthen Hostos’ administrative and programmatic capacity to serve students, faculty, staff, alumni, and the broader Bronx community.

This operational plan rolls out during an important foundational time for Hostos. Over the past few years, the college community banded together to put in place essential building blocks that can ensure our effectiveness and relevance as an institution of higher learning into the future. And these efforts paid off. Middle States renewed Hostos’ accreditation status, CUNY approved our Master Plan, the college adopted a 5-year Strategic Plan to guide us through academic year 2016, and Academic Affairs and Student Development and Enrollment Management have collaboratively developed new strategies for tackling challenges to first-year student success, based on their Foundations of Excellence Self Study. We’re proud of the level of engagement by faculty, staff, students, community partners, and administrators to create what you’ll read on the following pages.

Reading the Plan - How It’s Organized Reading theOperational Operational Plan - How It’s Organized Hostos’ 2012-2013 Operational divided sections: Hostos’ 2012-2013 OperationalPlan Plan isisdivided intointo two two sections: Seven College-wide Priorities: This section describes coordinated, strategic across divisions to Seven College-wide Priorities: this section describes coordinated, strategic efforts efforts across Divisions to make progress on the 7 initiatives prioritized for college-wide action: make progress on the 7 initiatives prioritized for college-wide action:

1.

Focus on 1 Year Success and Transfer 1. Focus on 1stStudent Year Student Success and Transfer Rethink Remedial and Developmental Education 2. 2. Rethink Remedial and Developmental Education Articulated Pathways for Learning 3. 3. BuildBuild Articulated Pathways for Learning Between Between Degree Degree and Continuing Ed Offerings and Continuing Ed Offerings Faculty andManagement Staff Management Skill Sets & Leadership 4. 4. BuildBuild Faculty and Staff Skill Sets & Leadership 5. 6. 7.

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5. Planning and Assessment AlignAlign Planning and Assessment Systems Systems 6. Institute Clear Program Planning and Review Cycles Institute Clear Program Planning and Review Cycles

7.

Expand Workforce Partnerships

Expand Workforce Partnerships

Efforts Related Strategic Initiatives: Just because 7 college-wide have been Efforts Relatedtoto Other Other Strategic Initiatives: just because 7 college-wide priorities havepriorities been selected does not mean our work stops in otherinareas. section describes by Divisions toby make progress selected does not mean our work stops otherThis areas. This sectionefforts describes efforts divisions to make on other initiatives, such as assessing student learning systematizing environmentalenvironmenscanprogress on other initiatives, such as assessing studentoutcomes, learning outcomes, systematizing ning, transitioning students to employment, optimizing the College’s physical infrastructure and techtal scanning, transitioning students to employment, optimizing the College’s physical infrastructure and nology, diversifying revenue streams, and strengthening marketing and branding efforts. technology, diversifying revenue streams, and strengthening marketing and branding efforts. i


Ten Things to Watch For at Hostos in 2012-2013 1.

Celebrating 45 Years of Accomplishments

This milestone anniversary offers Hostos the opportunity to celebrate the college’s many accomplishments in highly visible ways. Festivities include the annual golf outing, the alumni homecoming weekend, the 45th Anniversary Fall Concert featuring Danny Rivera and Cheo Feliciano and honoring Wally Edgecombe, the recently retired Director of the Hostos Center for the Arts & Culture, a 45th Anniversary Gala in the spring, and many other events sponsored by the Hostos Community College Foundation. To acknowledge this significant anniversary, Hostos is also rolling out an “I Am Hostos” storytelling campaign that will showcase the incredible faculty, staff, students, and alumni connected to the college. For information about these and other special events throughout the coming year, go to http://www.hostos.cuny.edu/45anniversary/.

2.

Assigning Student Success Coaches to All First Year Entering Students

Hostos will launch the Student Success Coaches Initiative, an exciting innovation designed to meet the various supportservices needs of our students so they can achieve greater academic success and degree completion. Starting this fall, every first-year entering student will be assigned a coach who will remain assigned to him or her as long as he or she stays enrolled at Hostos. The coaches will meet periodically with the new students to assess their interests and needs, help them set goals, and track their academic performance and progress. Coaches will also take action to help students overcome academic challenges and maximize their learning experiences. Our goal by the end of the 2014-15 academic year is for every Hostos student to have a coach who provides assistance in navigating the college. The Success Coach Initiative puts in place the kinds of comprehensive approaches recommended as a result of the Foundations of Excellence Self Study.

3.

Launching Mathematics Pilots to Improve College Readiness

This year, Hostos will rollout several promising pilot efforts to rethink and redesign remedial/developmental education. With generous support from the Ford Foundation, faculty have developed a new Math 015 course, which combines content from Hostos’ Math 010 Basic Math Skills course and Math 020 Elementary Algebra course and offers supports, such as counselors, to help students successfully navigate the course. Math 015 will be piloted this fall for students who have a “high-fail” on the numerical skills/pre-algebra and algebra section of the CUNY-required Compass mathematics examination test, giving these students the opportunity to accelerate through remedialrequired coursework in one semester. An additional pilot will

offer peer tutors to students in Math 010 and 020 sections, so that students can supplement their instruction with assistance from others who have successfully completed these remedial/ developmental courses. The National Science Foundation recently awarded Hostos a grant to support the restructuring of Hostos’ Math 010 Basic Math Skills course, which will be redeveloped to incorporate new teaching techniques, such as gaming and animation, so that students can better grasp foundational mathematics concepts needed for college level study. Given that three-quarters of our students arrive needing remediation in mathematics, we expect these efforts to help us significantly strengthen student college readiness in the years to come.

4.

Facilitating Seamless Transfer for Our Students with CUNY Pathways

In June 2011, the Board of Trustees of The City University of New York (CUNY) approved a resolution establishing the Pathways to Degree Completion Initiative. Pathways is designed to create a curricular structure that will streamline student transfers and enhance the quality of general education throughout CUNY. This academic year at Hostos, all general education courses submitted to Pathways (about 50) will have revised student learning outcomes to align these courses with national standards of general education adopted by CUNY faculty. As these course revisions are completed, Hostos will revise the college catalog, course marketing materials, and program websites, as well as provide professional development for faculty, advisors, and students to navigate our new framework. The Office of Academic Affairs has named Professor Félix Cardona as a Faculty Fellow who will facilitate the Pathways initiative, assisting departments with curriculum revisions and the development and implementation of the initiative. By fall 2013, we anticipate that all incoming freshmen with declared majors in liberal arts and associate in science degrees will be following the new CUNY-wide framework. At that time, current students will also have the alternative to opt into the framework if it facilitates their program completion or transfer.

5.

Restructuring Planning and Assessment to Keep the College on Track with Its Goals

In response to recommendations from Middle States, this fall the college will turn its attention to building systems and processes that help it better plan and assess progress toward achieving its goals – in courses and programs, and across the institution in accordance with the Strategic Plan. A new Office of Institutional Research and Student Assessment will lead efforts to develop an institution-wide assessment process to evaluate our educational offerings (at the course and academic program levels), as well as non-academic programs (e.g., the Hostos Center for the Arts & Culture, which is scheduled to undergo an evaluation this year). The Office will also facilitate annual cycles of operational planning and assessment to implement the Strategic Plan, assisting divisions as they develop their component parts of the institutional plan, and providing data to help track results.

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6.

Transforming College-Wide Administrative Processes with CUNYfirst

CUNYfirst is a “Fully Integrated Resources and Services Tool” designed to streamline and standardize how everyday business is conducted throughout the University system. This technology-based tool will improve customer service to all college constituencies, from the students to the faculty and staff. It will impact all processes, from streamlining student registration and payment for classes to budgeting for and assessment of programs and services. New applications will upgrade or replace aging legacy systems and standardize many of the administrative activities undertaken across CUNY campuses. CUNYfirst will be implemented in phases. Base processes for business, HR academic structure, and financial aid have been created, and future modules such as accounts payable, payroll, and benefits are scheduled to be implemented within the next two years.

7.

Academic Affairs and Continuing Education Joining Forces to Expand Educational Offerings

Some students come to Hostos through degree programs, others through Continuing Education. This year Continuing Education and Workforce Development (CEWD) and the Office of Academic Affairs (OAA) will collaborate, with facilitated support from environmental scanning consultants, to create more seamless and transferable connections between certificate to degree programs of study on campus. We will begin our efforts on the creation of new paths for those interested in pursuing careers in community health and then continue with other programs. CEWD and OAA will also work together to create career roadmaps that help students understand how to navigate existing articulations between Continuing Education and degree offerings, in areas such as nursing and for GED students. In coming years, OAA and CEWD will utilize the environmental scanning process to build more Continuing Education to degree (and vice versa) articulated programs, including those in Allied Health and Science, Technology, Engineering and Mathematics (STEM) to be housed in our New Science and Allied Heath building, as designated in our Master Plan.

8.

Forging Strategic Workforce Partnerships in Health Care and at Hunts Point

As the only public institution of higher learning in the South Bronx, the college is well positioned to serve as a community anchor in the provision of affordable, quality workforce training to area residents. But we cannot do this work alone. Hostos will work more strategically with other local workforce partners, deepening relationships with some long-time allies and reaching out to new employers, nonprofits, educational institutions, unions, and public and private sector institutions to invest in collaborative workforce development ventures such as co-sponsored training workshops and certificate programs. This year Hostos will spend time mapping existing workforce partner relationships and then seek out ways to deepen strategic connections with health care providers (to support

education and training in this major employment industry in the Bronx ), and with Hunts Point businesses (to support the growth of this neighboring economic hub close to the college).

9.

Building Capacity of Bronx Nonprofits at New Hostos Center

With generous support from JPMorgan Chase and the New York Community Trust, the Center for Bronx Non-Profits (CBNP) will become operational this year, with its first executive director to be hired this fall. This collaborative venture with the Jewish Community Relations Council will provide a convening, training, and resource-sharing space that strengthens the capacity of local community leaders and non-profit organizations serving the Bronx. Activities envisioned will include monthly executive roundtables, “meet the grantmaker” style events, and training sessions on organizational management, fundraising, and board development. The Center will be housed at the new CEWD space in the Bronx Terminal Market building at the corner of East 149th Street and River Avenue. We will also work this year in creating an advisory board comprised of leaders of the non-profit community in the Bronx.

10. Investing in Physical Infrastructure to Expand

Academic and Workforce Development Reach

With support from community leaders, the Bronx Borough President, City Council Members and CUNY, the Division of Continuing Education and Workforce Development (CEWD) now oversees the new Center for Workforce Development and Continuing Education, which is housed in the landmark Bronx Terminal Market building at the corner of East 149th Street and River Avenue. This new facility enables Hostos to expand popular programs, such as the GED and ESL programs, College for Kids, adult literacy, and job training in the fields of health and technology. New programs will include the Center for Bronx Non-Profits, CUNY CareerPATH, and the Young Men’s Initiative/IMPACT Peer Mentoring and the Bronx Workforce One Extension Center. CUNY in the Heights, which offers continuing education and credit courses to the community, has moved into a stateof-the-art facility at the Inwood Center at 5030 Broadway in Manhattan’s Inwood/Washington Heights neighborhood. The new space features classrooms equipped with wireless connections and SMART Boards, computer labs, conference rooms and offices for 150 faculty and staff and will allow for the operation of programs year-round. More than 40 job skills certificate-based courses will be offered. The fourth floor of the B Building will undergo extensive renovations to improve office space for the Office of Academic Affairs, Information Technology and the Mathematics Department, by making the space more efficient and providing more work stations for new faculty and staff hires. In addition, an improved air distribution system will connect the 4th Floor of the B Building with the 4th Floor of the C Building.

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Undertaking what is identified in this year’s operational plan will keep us highly engaged and energized in the months to come. Our journey will be challenging, but we are committed to pressing forward. We must join together to accomplish what we have set out to do. We owe it to ourselves and to our students. We look forward to reporting out our progress over the course of the year.

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7 COLLEGE-WIDE INITIATIVES PRIORITIZED FOR 2012-13


Focus on First Year Student Success and Transfer

(G1, I1)

1


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Academic Affairs Annual Results Anticipated 1. Increase the percentage of first-year students who return for a second year by 2 percentage points

Unit Name OAA

Key Activities Offer a 2-day summer bridge pilot program to100 incoming freshmen

Timeline Q1-Q4

Team OAA, SDEM

Creation of a first-year experience committee to support implementation of FOE recommendations and create a first-year philosophy statement

2. Increase semester to semester retention rate by 2 percentage points

Creation of curriculum for college seminar for ENG 91/92 first-semester students Pair 5-6 faculty with Success Coaches

OAA, Student Coaches, MAT 010, ENG 091, IT, SDEM

New faculty workshops will include PDI on 1styear experience and promotion of first year student success Develop a collaborative communication plan focused on pathways, gen ed, and major curricular requirements Implement a paper early warning system Select an appropriate electronic early warning system 3. The number of courses that will have course content available on blackboard will increase by 5 percentage points

HCC Operational Plan FY 12‐13 ‐ G1, I1

OAA

Create and implement a schedule for departments to put all course syllabi on blackboard and make the courses available to students

Q1-Q4

Ed Tech Leadership Committee, Academic Departments

2


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Academic Affairs Annual Results Anticipated Unit Name 4. Increase the number of students who transfer to OAA a senior college by 2 percentage points

HCC Operational Plan FY 12‐13 ‐ G1, I1

Key Activities Timeline Gen Ed courses follow the governance process Q1-Q4 to be submitted to Pathways

Team Academic Departments, CWCC, Senate

3


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Student Development and Enrollment Management Annual Results Anticipated Unit Name 1. Academic Achievement (AA) Office will identify Academic Achievement (AA) TAP Student Audit trends and establish benchmarks for improvement and reduce students who are flagged in the TAP Audit system by 2% 2. AA Office will collaborate with OAA to identify students and reduce number of students on probation by 2%

3. 80% of First Year students who register with ARC services in the fall 2012 will be retained in the spring 2013 semester

Accessibility Resource Center (ARC)

4. 10% increase of students accessing ARC services when compared to the previous year

Key Activities TAP audit students will be advised regarding their "academic pursuit"

Timeline Q1-Q4

Probation students will be advised and screened for referral to the appropriate academic support areas, such as referrals to HALC, Bridge Programs participation

First year ARC students will be provided with Q1-Q4 an array of services including: intake interview, collection of disability documentation, referral for appropriate assessments and services, counseling, workshops, disability accommodations and the development and follow-up of the Individualized Learning Contract

Team SDEM, Institutional Advancement and OIRSA

ARC/SDEM

ARC staff will conduct outreach to students, staff and faculty about the services provided, disseminate referral protocol to staff and faculty, publicize the new name, facility and overall new identity of the unit across the campus 5. 100% of prospective student admission applications will be completed earlier

Admissions

Prospective student applications process will be enhanced to facilitate earlier completion of admissions process

6. 100% of first year student athletes will be screened, tracked and assessed according to SDEM and University screening methods instrument

Athletics

First year student athletes will be screened and Q1 assessed for college readiness and motivation using the College Student Inventory screening instrument (CSI)

HCC Operational Plan FY 12‐13 ‐ G1, I1

Q2-Q4

Admission EM Team, IT, Bursars Athletics/SDEM

4


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Student Development and Enrollment Management Annual Results Anticipated 7. 100% of SDEM staff will be train in CUNYfirst 8. ES will facilitate training at large

Unit Name Key Activities Enrollment Support ES will schedule CUNYfirst training of SDEM (ES) staff and faculty, including Academic Department Chairs and Coordinators

Timeline Q1-Q4

Team Enrollment Support/SDEM

Q2, Q3

FAO/SDEM

ES will provide continuous CUNYfirst training on: Queries, New Functions and Report Management 9. 100% of 1st Year Students will be tracked by the new Financial Aid CUNYfirst academic progress tracking system

Financial Aid Office All prospective and first year students will be (FAO) tracked relative to their financial aid academic progress eligibility (Time to Degree)

10. SDEM will assess 30% of academic department degree semester course offerings and collaborate with OAA to ensure reasonable time to degree sequence

Registrar

11. SDEM will replace current "paper" graduation application pre-certification and collaborate with OAA to ensure all department advisers complete 100% of audits prior to graduation certification 12. SDEM will utilize Hobsons Early Warning component to ensure 100% of freshmen groups are targeted for new CRM communication

HCC Operational Plan FY 12‐13 ‐ G1, I1

Q1-Q4 Collaborate with OAA to enhance course offering and course schedule to facilitate timely Time to Degree Completion

Registrar/ SDEM/ OAA/ OIRSA

Registrar will eliminate off line graduation process and collaborate with OAA to develop on-line departmental pre-certification process Registrar will collaborate with OAA to develop a streamlined and targeted communication plan to all incoming students about degree and graduation requirements

5


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Student Development and Enrollment Management Annual Results Anticipated 13. Student Success Coaching Unit (SSCU) will increase first year retention rate by 2%

Unit Name Student Success Coaching Unit (SSCU)

Key Activities Timeline SSCU will work collaboratively with SDEM and Q1-Q4 OAA units to facilitate student success and timely degree completion

Team SSCU/SDEM/ OAA

SSCU will collaborate with Academic Departments and SDEM Units to create a referral process, so that students can avail themselves of all campus services 14. SDEM will collaborate with OAA to identify a PMP related transfer benchmark for each major and target three programs for improvement 15. Transfer rate for Liberal Arts students who graduate from Hostos will increase by 2% 16. Transfer rate for Career students who graduate from Hostos will increase by 2% 17. Student awareness of Pathways will increase by 2%

Transfer Services

Facilitate time to degree assessment of three programs

Q1-Q4

Transfer Services/SDEM

Transfer Services will screen, track and assess students according to a counseling instrument Collaborate with OAA to identify current student awareness of Pathways mapping, and increase awareness of path to degree completion Facilitate transitions-out intervention advisement and programming. Outreach will be focused on students with 30+ credits for early detection of classes needed to graduate In the Academic Year 2013-2014, SDEM and OAA will start the Transfer component of the Foundations of Excellence

HCC Operational Plan FY 12‐13 ‐ G1, I1

6


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Continuing Education and Workforce Development Annual Results Anticipated 1. 70% of Continuing Education (CE) students who successfully pass the GED exam will enroll as first time students at Hostos

Unit Name Continuing Education

Key Activities Timeline Q1-Q4 Organize Grant and Tuition GED program to track GED students in three categories (Work, College and Other) and to include intake, assessment, monitoring, test scheduling, and follow-up

Team CE Senior Staff, GED Instructors, Admissions, Financial Aid

GED students who indicate college as their goal will receive college readiness activities and a presentation by the Young Male Initiative (YMI) to support retention among those who enroll in the college

2. Increase GED completion rate by 75%

Continuing Education

3. 25% of Certified Nursing Assistant (C.N.A.) Continuing students will enroll as first time students at Hostos Education

Use data from GED Fall 2012 classes to Q1-Q4 establish a baseline for program completion and pass rate to be able to increase rate by 75 % in the Spring semester

CE Senior Staff, GED Instructors, Admissions, Financial Aid

Increase C.N.A Test frequency

CE Senior Staff, C.N.A. Instructors, Financial Aid

Increase Writing Skills

Q1-Q4

Introduce college level programs & college readiness activities

HCC Operational Plan FY 12‐13 ‐ G1, I1

7


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Continuing Education and Workforce Development Annual Results Anticipated 4. 60% of the 500 students who complete 3 cycles of CLIP enroll at Hostos

Unit Name CLIP

Key Activities College Readiness activities given at beginning, middle, and the end of each term (Spring, Fall, & Summer)

Timeline Q1-Q4

Team OIRSA, CLIP, Financial Aid, Admissions, Academic Advisement, Academic Affairs

Q1-Q4

OIRSA, CUNY Start, Financial Aid, Admissions, Academic Advisement, Academic Affairs

Connect Students to Offices of Financial Aid, Admissions, and Academic Advisement Connect students to academic departments Students complete Passport to College Connect students with success coaches in Math 010/English 091

5. 60% of the 400 students who complete CUNY Start enroll at Hostos

CUNY Start

College Readiness activities given at beginning, middle, and the end of each term (Spring, Fall, & Summer) Connect students to Offices of Financial Aid, Admissions, and Academic Advisement Connect students to academic departments Students complete Passport to College Connect students with success coaches in Math 010/English 091

HCC Operational Plan FY 12‐13 ‐ G1, I1

8


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Continuing Education and Workforce Development Annual Results Anticipated 6. Improve retention of students who enroll at Hostos after completing CLIP or CUNY Start

Unit Name Continuing Education CLIP CUNY Start

Key Activities Increase college readiness activities

Timeline Q1-Q4

Provide advisement throughout program Connect with success coaches in Math 010/English 091

7. 22 students who enroll in the contextualized ESL class will qualify for the GED class or the Pipeline Program's occupational training

Health Profession Opportunity Grant (HPOG) Program

Discuss contextualized learning objectives with Q1-Q4 the Director of the Adult Learning Center

Team OIRSA, CLIP & CUNY Start, Continuing Education, Academic Advisement

HPOG Staff

Facilitate outreach and recruitment for contextualized learning classes

HCC Operational Plan FY 12‐13 ‐ G1, I1

9


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Institutional Advancement Annual Results Anticipated 1. Recruit one (1) Foundation Board member to serve as a motivational speaker for first year students

Unit Name Development

Key Activities Identify three (3) potential Foundation Board members to speak to students

Timeline Q1 - Q2

Team Development/ Office of Academic Achievement/ HCC Foundation Board

Q1 - Q4

Development/ President’s Office/ HCC Foundation Board

Work with SDEM to coordinate and accommodate Board member guest speaker during orientation

2. Identify at least five (5) foundation/corporate prospects to target for solicitation in support of first year student success and transfer activities

Development

Create case statement for first year student success and transfer with focus on early warning system Research funding prospects Coordinate efforts w/ President’s Office Meet with potential donors Seek potential collaboration opportunities w/ CUNY schools Prepare/submit funding requests Work with Foundation Board members to Identify at least three (3) prospects from their contacts Have Board report on fundraising efforts/leads each meeting

HCC Operational Plan FY 12‐13 ‐ G1, I1

10


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Institutional Advancement Annual Results Anticipated Unit Name 3. Identify ten (10) alumni from the Speakers Alumni Bureau to become mentors for freshmen students

Key Activities Make formal solicitation through Constant Contact, Facebook and Raiser’s Edge Contacts

Timeline Q1

Team Alumni Staff/ Coordinator Mentoring Program

Identify and cultivate new donors from the Alumni Raiser’s Edge listing with Wealth Engine Program

Q1

Coordinate exit orientations with Transfer Services, Career Services and Registrar’s Offices for graduation candidates

Q2

Alumni, Transfer Services/ Career Services, Student Activities/ Registrar’s Office

Identify and cultivate a source of funds for the freshman year scholarship

Q4

Integrate Alumni Speakers Bureau with freshmen and admission orientations Integrate Alumni Speakers Bureau with Mentoring Program

4. Secure funding for a total of two (2) The Circle Alumni of 100 $1,000 transfer scholarships

5. Establish one (1) freshman scholarship

Alumni

Alumni Relations/ Development

Work with Comité Noviembre, the Richie Perez and Aspire Scholarship Programs for new Hostos students Work with Healthfirst Corporation to fund the freshman year scholarship

HCC Operational Plan FY 12‐13 ‐ G1, I1

11


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Institutional Advancement Annual Results Anticipated 6. Provide leadership development training to at least 15 -20 students who will participate in legislative conferences to support the College’s budget lobbying efforts at the city, state and national levels

Unit Name Community Relations

Key Activities Timeline In coordination with SDEM, convene meetings Q1 - Q4 with students to train them in lobbying efforts Meet with SDEM to ensure students' participation at: a) The Somos El Futuro conference/Albany; b) The Black Caucus weekend/ Albany; c) HACU Capitol Forum of DC. d) New York City Council Hearings

Team Community Relations Dean/ SDEM VPs Office/ Leadership Academy

Meet with SDEM staff to discuss/identify prospective participants and develop budget impact. Discuss action plan with SDEM by the Fall 2012 semester

7. Develop and place no less than two (2) firstyear student stories with special focus on Success Coaches program

Communications

Track Success Coaches initiative with emphasis on students being tracked by the early warning system (Math 010/English 091)

Q3

Comms. Office/ SDEM VP's Office/ OAA

Develop success stories in coordination with SDEM Identify media outlets to target Develop success stories to pitch to media

HCC Operational Plan FY 12‐13 ‐ G1, I1

12


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Institutional Advancement Annual Results Anticipated Unit Name 8. Develop and place no less than two (2) transfer Communications and summer bridge stories

Key Activities Track transfer & summer bridge initiative

Timeline Q3

Team Comms. team/ OAA w/Provost Office/ SDEM VP's Office

Q1 - Q2

Comms. team/ OAA w/Provost Office/ SDEM VP's Office

Develop success stories in coordination with SDEM Identify media outlets to target Pitch stories to select media outlets 9. Develop communications outreach strategy and publications related to mapping of first-year students experience

Communications

Meet with SDEM VP's Office to discuss mapping of first-year students experience and discuss communications strategy Develop communications materials, as appropriate

10. Increase by 5% (additional 2) number of first Arts & Culture year students who actively participate in Hostos Repertory Co. Annually, up to ten (10) first-year students participate in HRC Productions. Current retention rate is 90%.

Work with the Hostos Repertory Co. Director Q1 - Q4 and develop a plan to increase participation on productions with facility tours, design talks and production assistant positions

HCAC/ HRC/ Humanities

11. Increase by 5% the number of first-year Arts & Culture Student Organization (SO) members who actively participate in SO events that are held at/supported by the HCAC.

Discuss with Student Services the Q1 - Q4 development and implementation of a program to track first year students who actively participate in Student Organization events connected with HCAC

HCAC/ Student Activities

Work with Student Organizations to produce more events involving first-year students

HCC Operational Plan FY 12‐13 ‐ G1, I1

13


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Institutional Advancement Annual Results Anticipated 12. Make 80% of the first year students aware of HCAC Theatre and Gallery events and performances. Have at least 300 first year students attend the Hostos Center for the Arts & Culture (HCAC) theater and gallery events

Unit Name Arts & Culture

Key Activities Timeline Conduct outreach to incoming students by Q1 - Q4 participating at the student orientations held in the Fall and Spring registration periods

Team HCAC/SA/OAA

Work with Student Activities to include events, free offers, discounts in the weekly “The Link” e-newsletter Send emails promoting upcoming events to first-year students With OAA, target classes with a high percentage of first-year students (i.e., introductory courses, required courses, Humanities, Business) to promote theater/gallery events; and connect HCAC events to course requirements Interact with and engage first-year students through student orientations, first-year events, admissions seminars, etc. Distribute free or discount offers to first-year students to all HCAC events at orientations, through "The Link” e-newsletter, at registration activities, and at first-year student events Track attendance by coding all invites, and free/discounted offers Box Office staff to actively track and proactively inquire about first-year students when they come to the Box Office

HCC Operational Plan FY 12‐13 ‐ G1, I1

14


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Institutional Advancement Annual Results Anticipated Unit Name 13. Have 50% of the first-year students that are in Arts & Culture the Hostos Rep productions attend other HCAC events

HCC Operational Plan FY 12‐13 ‐ G1, I1

Key Activities Offer all first-year students involved in Hostos Rep Co. productions reduced admission to HCAC events

Timeline Q1 - Q4

Team HCAC/ HRC/ Humanities

15


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Administration and Finance Annual Results Anticipated Unit Name 1. Double the number of qualified candidates for Human Resources part time faculty who can teach first year courses

Key Activities Post vacant positions on CUNY and Hostos websites

Timeline Q1-Q2

Team Human Resources Recruiting Unit; Affirmative Action Office; search committee chairs

Q3-Q4

Information Technology; Student Development and Enrollment Management; Academic Affairs

Track resumes received by discipline

2. Facilitate assessment and selection of software Information solution for the second phase of the early warning Technology system for first year students

Facilitate functional requirements gathering from Student Development and Academic Affairs Evaluate functionality within CUNYfirst vs. third party solutions Assist with documenting Request For Proposal (RFP) or Invitation-for-bid for third party solution if necessary Participate in vendor/solution evaluation

HCC Operational Plan FY 12‐13 ‐ G1, I1

16


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Administration and Finance Annual Results Anticipated 3. 100% of all Electronic Personnel Action Requests (E-PARs) and timesheets are processed by due dates

Unit Name Payroll

Key Activities Create due date schedules for E-PARs and timesheets Post due date schedules to Payroll website Distribute due date schedules via email to department heads & secretaries Administer the receipt of E-PARs against timesheets

Timeline Q1-Q4

Team Payroll Office; Human Resources Office; Budget Office; Division Vice Presidents; department heads; department secretaries

Create recurring email reminders of timesheet due dates and send to department secretaries Process timesheets Conduct reconciliation of paychecks with employee timesheets

HCC Operational Plan FY 12‐13 ‐ G1, I1

17


Hostos Community College Operational Plan – FY 2012‐2013

Focus on First Year Student Success & Transfer (G1, I1) Office of the President Annual Results Anticipated 1. Evaluation of 1st year of Student Success Coaches Initiative completed

Unit Name President's Office

Key Activities Establish evaluation framework

Timeline Q1-Q4

Team OIRSA; SDEM & President

Undertake assessment Analyze results Make program adjustments as necessary

HCC Operational Plan FY 12‐13 ‐ G1, I1

18


Rethink Remedial and Developmental Education (G1, I2)

19


Hostos Community College Operational Plan – FY 2012‐2013

Rethink remedial and developmental education (G1, I2) Academic Affairs Annual Results Anticipated 1. Increase in the pass rates of writing/reading exams by 2 percentage points

Unit Name OAA

Key Activities The Writing Center will have measurable outcomes and establish a baseline

Timeline Q1-Q4

The reading and writing workshops will be restructured and a curriculum will be implemented for multiple repeaters

Team Writing Center

Faculty, OAA, Writing Center

Convene a group of key faculty engaged in reading and writing to implement the usage of diagnostic results of the CAT-W 2. Establish Student Learning Outcomes for all ESL courses

OAA

Language and Cognition faculty will develop SLOs for their ESL courses

Q1-Q4

Language and Cognition Department, other academic departments for content courses

3. Increase in the course pass rates for MAT 10 and MAT 20

OAA

Pilot new developmental math courses and supplemental instruction

Q1-Q4

Mathematics Department

Examine the effectiveness of the math pilot and the workshops on student learning

HCC Operational Plan FY 12‐13 ‐ G1, I2

20


Hostos Community College Operational Plan – FY 2012‐2013

Rethink remedial and developmental education (G1, I2) Academic Affairs Annual Results Anticipated 4. The number of students who are skills proficient by the 30th credit will increase by 2 percentage points

Unit Name OAA

Key Activities Create a college-wide dialogue about utilizing nationally-researched pedagogy for Hostos' developmental education, including PDIs and bringing in keynote speakers

Timeline Q1-Q4

Team OAA, CTL, SDEM

Q1-Q4

OAA, English faculty

The faculty, working with the Success Coaches, will monitor students to provide necessary interventions for those students who are not making adequate progress (i.e.. tutoring, counseling, other academic supports)

5. Identify research-based best practices in OAA teaching developmental reading or writing and be ready to implement one best practice for the following year

HCC Operational Plan FY 12‐13 ‐ G1, I2

Language and Cognition faculty will research national best-practices for teaching developmental reading and/or writing and select at least one strategy to research further and be ready to implement in Fall 2013

21


Hostos Community College Operational Plan – FY 2012‐2013

Rethink remedial and developmental education (G1, I2) Student Development and Enrollment Management Annual Results Anticipated 1. 10% of all referred new students needing at least one remedial and/or triple remediation course will exit their first level of remediation

Unit Name Student Success Coaching Unit (SSCU)

Key Activities Collaborate with HALC and Writing Center to facilitate referrals to workshops

Timeline Q1-Q2

Team SDEM, President's Office, Institutional Advancement and OIRSA

Q1-Q2

CounselingSSCU/OAA/ SDEM

Advise and refer all qualified new students to CUNY Start SDEM Counseling staff will collaborate with Math faculty to pilot programming to provide additional support to students presenting with test-taking anxiety 2. Number of students who are skills proficient by SDEM Units the 30th credit will increase by 2%

Use Hobson's Early Warning component to identify students in need of interventions SDEM Counseling unit will work with OAA to develop PDI's that help faculty identify students in need of screening diagnostics

HCC Operational Plan FY 12‐13 ‐ G1, I2

22


Hostos Community College Operational Plan – FY 2012‐2013

Rethink remedial and developmental education (G1, I2) Continuing Education and Workforce Development Annual Results Anticipated Unit Name 1. Enrolled Continuing Education ESL students Continuing will meet the following outcomes: 80% will Education move up, 20% will test out, and 10% will enroll in college

Key Activities Timeline Q1-Q4 Reorganize ESL Grant and Tuition based programs to either test out or enroll in Hostos. Reorganizing includes intake, assessment, monitoring, test scheduling and follow-up

Team CE Senior Staff ESL instructors Admissions Financial

Admissions and Financial Aid will present to ESL students

2. 50% of the CUNY Start completers will be double-exempt; 36% will be triple exempt once they enroll in college

CUNY Start

Intensive 18 week-academic sessions given Q1-Q4 to 400 students

CUNY Start College Depts

Intensive academic advisement given by CUNY Start Advisors in collaboration with college faculty and services

3. 50% of the CLIP completers will skip 2 CLIP semesters of college ESL and 70% will skip one semester of ESL once they enroll in college

Intensive 12 week-Developmental sessions given to 496 students

Q1-Q4

CLIP College Depts

College readiness workshops given by CLIP Staff/Faculty in collaboration with college faculty and services

HCC Operational Plan FY 12‐13 ‐ G1, I2

23


Hostos Community College Operational Plan – FY 2012‐2013

Rethink remedial and developmental education (G1, I2) Institutional Advancement Annual Results Anticipated 1. Identify at least five (5) foundation/corporate prospects to target for solicitation in support of remedial and developmental education

Unit Name Development

Key Activities Create case statement for remedial and developmental education

Timeline Q1 - Q4

Team Development/ President’s Office/ HCC Foundation Board

Q3

Comms. Office/ OAA w/ Provost's Office/ CEWD

Research funding prospects Coordinate efforts w/ President’s Office Meet with potential donors Seek potential collaboration opportunities w/ CUNY schools Prepare/submit funding requests Work with Foundation Board members to Identify at least three (3) prospects from their contacts Have Board report on fundraising efforts/leads each meeting 2. Develop and place one (1) success story on remediation programs

Communications

Track remedial and developmental education throughout the academic year to determine media-worthy success stories Track national debate regarding remediation issues Develop stories in coordination with OAA and CEWD Identify media outlets where stories could be placed Pitch stories to media

HCC Operational Plan FY 12‐13 ‐ G1, I2

24


Hostos Community College Operational Plan – FY 2012‐2013

Rethink remedial and developmental education (G1, I2) Administration and Finance Annual Results Anticipated 1. College will be able to make informed decisions on which remedial and developmental programs and courses should be continued or discontinued

HCC Operational Plan FY 12‐13 ‐ G1, I2

Unit Name Budget

Key Activities Conduct cost analysis of all remedial course offerings (degree and non-degree), and evaluate cost to both students and the institution

Timeline Q1-Q4

Team Budget

25


Build Articulated Pathways for Learning Between Degree Programs and Continuing Education Offerings (G1, I4)

26


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Academic Affairs Annual Results Anticipated Unit Name 1. Provide Hostos students with information on OAA articulated pathway programs through Continuing Education

Key Activities Work with CEWD to map current potential pathways between degree programs and continuing education offerings An articulated pathway will be created between a certificate in Community Health Worker and our AS degree in Community Health

Timeline Q1-Q4

Team OAA and Continuing Education, Education Department

Faculty, administration, and Continuing Education staff will attend The Council for Adult and Experiential Learning conference to examine alternative ways to create avenues Share priorities of Zucker meetings with appropriate departments and plan future endeavors with articulated pathways

HCC Operational Plan FY 12‐13 ‐ G1, I4

27


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Student Development and Enrollment Management Annual Results Anticipated Unit Name 1. 2% of Continuing Education students will enroll SDEM Units in a degree granting program

Key Activities SDEM Units will provide orientations and workshops on majors, college readiness, college life, etc. for Continuing Education students

Timeline Q2

2. 100% of Continuing Education students will SDEM Units receive assistance with financial aid and benefits information and applications

Q1, Q4 Financial Aid will institute new outreach procedures: provide orientation on financial aid opportunities: (e.g., loans, PELL, TAP, scholarships) and facilitate completion of FAFSA applications

Team SDEM, President's Office, Institutional Advancement and OIRSA SDEM Units

Single Stop will facilitate connections to benefits Counseling will provide training to staff on referral process for students

HCC Operational Plan FY 12‐13 ‐ G1, I4

28


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Continuing Education and Workforce Development Annual Results Anticipated 1. CE will offer two Rad. Tech certifications or recertifications

Unit Name Continuing Education

Key Activities Timeline Q1-Q4 Work with Rad. Tech to develop two certifications or recertification. One being the MRI recertification program as previously offered

Team CE Senior Staff Rad. Tech Chair

Marketing and branding of certificate programs 2. CE will offer Continuing Education Credit for the Local Anesthesia and Nitrous Oxide Certificate Program

Continuing Education

Q1-Q2 Complete Continuing Education Credit application processor approval of credit from N.Y.S.

CE Senior Staff Dental Hygiene Staff

Marketing and branding of certificate programs

HCC Operational Plan FY 12‐13 ‐ G1, I4

29


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Continuing Education and Workforce Development Annual Results Anticipated 3. Provide CE students with information on articulated pathway programs at Hostos

Unit Name Continuing Education

Key Activities Work with OAA to map current potential pathways between degree programs and continuing education offerings

Timeline Q3-Q4

An articulated pathway will be created between a certificate in Community Health Worker and our AS degree in Community Health

Team CE Senior Staff, OAA, Zucker Consulting, OIRSA

CE staff will attend the Council for Adult and Experiential Learning conference to examine alternative ways to create avenues Share priorities of Zucker meetings with appropriate departments and plan future endeavors with articulated pathways Conduct environmental scanning, including survey of employers to inform pathways developed Look at existing pathway models (e.g. Carreras en Salud) Collect data on students enrolling in pathway programs. Establish baseline data for tracking these students 4. CE students understand how to move within the articulated pathway program they have chosen

Continuing Education

Create map of classes and schedule required Q1-Q4 to complete each pathway

CE

Assess and advise CE students on opportunities to move to degree side through CUNY Start or other options

HCC Operational Plan FY 12‐13 ‐ G1, I4

30


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Institutional Advancement Annual Results Anticipated 1. Identify at least five (5) foundation/corporate prospects to target for solicitation in support of degree-continuing education linked offerings

Unit Name Development

Key Activities Create case statement for degree-continuing education linked offerings

Timeline Q1 - Q4

Research funding prospects

Team Development/ President’s Office/ HCC Foundation Board

Coordinate efforts w/ President’s Office Meet with potential donors Seek potential collaboration opportunities w/ CUNY schools Prepare/submit funding requests Work with Foundation Board members to identify at least three (3) prospects from their contacts Have Board report on fundraising efforts/leads each meeting 2. Identify four (4) members of the Speakers Bureau to become liaisons to support students making a transition from a degree to a nondegree program and vice versa

HCC Operational Plan FY 12‐13 ‐ G1, I4

Alumni Relations

Provide Alumni Speakers Bureau presentations Q1 - Q4 to Continuing Education students

Alumni/ CEWD

31


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Institutional Advancement Annual Results Anticipated 3. Enroll at least ten (10) Hostos alumni in Continuing Education courses

Unit Name Alumni Relations

Key Activities Update Alumni mailing list with the CEWD for mailing

Timeline Q1 - Q4

Team Alumni Director and staff

Advertise Continuing Education courses via social media Prepare and send Continuing Education email blast to alumni in database twice a year

4. Develop and place at least one (1) story on articulated pathways success

Communications

Track stories on students going from certificate Q3 - Q4 bearing courses into degree programs or vice versa

Comms. Office/ CEWD VP's Office/ SDEM

Develop success stories in coordination with CEWD and OAA Identify media outlets to target Develop success stories to pitch to media

5. Feature twelve (12) stories in the Hostos Communications e-newsletter highlighting continuing education programs with emphasis on articulated pathways between degree and non-degree program offerings

HCC Operational Plan FY 12‐13 ‐ G1, I4

Add a monthly feature on Continuing Education Q3 - Q4 in our e-newsletter

Comms. Office/ CEWD VP's Office

Work with CEWD to identify monthly stories

32


Hostos Community College Operational Plan – FY 2012‐2013

Build articulated pathways for learning between degree programs and cont. education offerings (G1, I4) Administration and Finance Annual Results Anticipated 1. Reinvestment of funds for non-degree to degree linked offerings

HCC Operational Plan FY 12‐13 ‐ G1, I4

Unit Name Office of Administration & Finance

Key Activities Set revenue sharing guidelines Facilitate Arrangements regarding revenue sharing stream between the Office of Academic Affairs (OAA) and Continuing Education & Workforce Development (CEWD)

Timeline Q1-Q4

Team Budget Office; Office of Academic Affairs; Continuing Education & Workforce Development

33


Build Faculty and Staff Management Skill Sets and Leadership (G2, I2)

34


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Academic Affairs Annual Results Anticipated 1. 50% of full-time faculty and 10% of adjuncts will participate in a PDI session through the Center for Teaching and Learning

Unit Name OAA

2. A set of core leadership competencies for OAA OAA will be adopted

Key Activities Timeline Full-time faculty and adjuncts will be strongly Q1-Q4 encouraged to attend at least one PDI session during the academic year

Team Faculty, CTL, OAA administration

CTL will research core competencies as they Q1-Q4 relate to leadership development. A set of competencies will be adapted and adopted by the division. These will be infused into professional development work during the next three years

CTL, OAA, OIRSA, academic departments, program directors

A Needs Assessment to identify competencies will be developed 3. All chairs/coordinators /directors will participate OAA in two core leadership competency workshops

A series of workshops on two specific core Q1-Q4 leadership competencies will be developed and offered throughout the semester to ensure everyone attends one for each of the two competencies

Chairs/ Coordinators/ Directors/ CTL/ OAA administration

4. All management staff trained in skills needed to OAA complete the Strategic Plan

Complete Human Resources and President identified trainings

OAA faculty and staff, HR, President

HCC Operational Plan FY 12‐13 ‐ G2, I2

Q1-Q4

35


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Student Development and Enrollment Management Annual Results Anticipated 1. All Management Staff trained in skills needed to complete the Strategic Plan 2. All SDEM Unit supervisors will be in compliance with HEO, Classified Staff and Grant Funded staff annual performance evaluations 3. Enrollment Support Unit will ensure that 100% of staff is trained in CUNYfirst 4. 100% of professional staff will be proficient in the area of advisement based on national standards

HCC Operational Plan FY 12‐13 ‐ G2, I2

Unit Name SDEM Units

Key Activities SDEM will collaborate with Human Resources and President's office to create identified trainings Enrollment Support Unit will provide ongoing CUNYfirst training to ensure that 100% of staff are trained

Timeline Q1-Q4

Team SDEM, President's Office, Institutional Advancement and OIRSA

SDEM Units will collaborate with OAA and OIR team to design and develop an on-line professional staff advisement solution that is based on national standards

36


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Continuing Education and Workforce Development Annual Results Anticipated 1. All Continuing Education Allied Health instructors proficient in state of the art pedagogical skills

Unit Name Continuing Education

Key Activities Timeline Training in use of PowerPoint Presentations for Q3-Q4 Allied Health

Team CE, CE Allied Health Instructors

Create repository of curriculum enhancements (PowerPoints) 100% Continuing Education’s Allied Health instructors have been observed in the classroom to be in compliance with CUNY Standard Operating Procedures

2. All management staff trained in skills needed to Continuing complete Strategic Plan Education

HCC Operational Plan FY 12‐13 ‐ G2, I2

Complete HR & President identified trainings

Q1-Q4

HR, President's Office

37


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Institutional Advancement Annual Results Anticipated Unit Name 1. Hold at least one (1) fundraising workshop with Development Director level staff across divisions

Key Activities Conduct fundraising orientation and training

Timeline Q2 - Q4

Create Hostos informational materials for soliciting/fundraising purposes 2. Succeed in having 25% of faculty/staff who request fundraising assistance from OIA utilize the “External Funding Request Form”

Development

3. Succeed in having 100% of OIA staff attend at All OIA Units least one (1) conference / professional development opportunity and obtain one professional membership

Increase involvement of staff/faculty in Q1 - Q2 fundraising process by: -streamlining processes; -centralizing & sharing grant info; -creating & distributing “External Funding Request Form” to P.I.s who request fundraising assistance; -create “OIA FAQ” & “Grant Writing & Management FAQ” for website Identify at least one professional development conference per unit

Team Development/ OAA Provost's Office/ SDEM VP/ WDCE VP/ AF SVP Development/ IT

Q1 - Q4

All OIA Units

Q1 - Q2

Conference Center/ HCAC

Attend at least one (1) conference Produce report on conference to share with OIA Obtain one professional membership Conduct at least one (1) OIA retreat centered on creation of operational plan

4. Conduct one or two trainings with faculty/staff to review rental guidelines and policies

Conference Center

Create Conference Center protocols and college rental guidelines for college events Prepare rental guidelines materials for distribution to the College community

HCC Operational Plan FY 12‐13 ‐ G2, I2

38


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Institutional Advancement Annual Results Anticipated 5. Achieve 100% college-wide increase in press release request form usage

Unit Name Communications

6. Attain 80% successful completion rate of Arts & Culture "Career Training" (customer service/ satisfaction) of the HCAC Staff, including, Management, Office, Front of House, Box Office and Production (Stagehands)

Key Activities Provide at least three (3) communications trainings to department/unit directors which include the utilization of the press release request form

Timeline Q3 - Q4

Team Comms. Office

Utilize existing CUNY programs for Management, Box Office and Office Staff as appropriate

Q1 - Q4

HCAC

Strengthen the leadership skills of the HCAC's Q1 - Q4 Theatre Manager and Production Manager through training and networking. Attend: 1) APAP 2) Other Conferences (LDI, NTA) 3) CUNY Training

HCAC

Utilize the existing HCAC FOH Training Program for the FOH Staff Utilize programs offered through the stagehands union (IATSE Local One) and other industry training opportunities to increase the HCAC's stagehands' skill sets

7. Attain 100% management participation in training to advance the quality and efficiency of the HCAC's leadership team with the goal of improving the quality of the artistic programming and efficient use of financial resources

Arts & Culture

Encourage earning additional advanced degrees

8. All management staff trained in skills needed to All OIA units complete the strategic plan

HCC Operational Plan FY 12‐13 ‐ G2, I2

Complete Human Resources and President's identified trainings

Q1 - Q4

All OIA units

39


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Administration and Finance Annual Results Anticipated 1. Staff within Administration and Finance units will receive relevant training

Unit Name Division of Administration and Finance

Key Activities Accounts Payable, Budget, Bursar, Business and Procurement staff attend CUNYfirst training 100% of all Building & Grounds staff receive annual safety training and housekeeping staff participate in two (2) training cycles per year

Timeline Q1-Q4

Team Division of Administration and Finance units

100% of Bursar and Human Resources staff undergo cross training 100% of Human Resources staff attend at least one CUNY Central Office skills development training workshop, and 100% of Payroll staff engaged in customer service-oriented professional development Both Accounts Payable staff members attend at least one professional development conference 60% or more of Procurement staff attend at least one professional development training Increased use of professional development training by Bursar staff 25% of Information Technology (IT) staff will undergo professional training IT will present/be represented at 2 higher education or IT conferences Management staff completed Human Resources and President identified trainings

HCC Operational Plan FY 12‐13 ‐ G2, I2

40


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Administration and Finance Annual Results Anticipated 2. 100% of department chairs, department secretaries, unit supervisors, and unit coordinators are trained in the Human Capital Management (HCM) modules of CUNYfirst

Unit Name Human Resources

3. All management staff trained in skills needed to Human Resources complete the Strategic Plan

Key Activities Conduct weekly HCM trainings

Timeline Q1-Q4

Team Human Resources staff; Information Technology CUNYfirst trainer

Identify training needs

Q1-Q4

President's Office; Human Resources; General Counsel; OIRSA

Q1-Q4

Budget Office; Division Vice Presidents; Special Programs Directors

Work with General Counsel to determine best method of training (internally or externally provided)

4. 100% of college-wide directors and chairs informed on the budget process

HCC Operational Plan FY 12‐13 ‐ G2, I2

Budget

Provide workshops for directors and chairs every semester

41


Hostos Community College Operational Plan – FY 2012‐2013

Build faculty and staff management skill sets and leadership (G2, I2) Office of the President Annual Results Anticipated Unit Name 1. Management skills development series President's Office relevant to strategic plan created - with focus this year on building assessment skills

Key Activities Provide guidance to Human Resources on creation of the series Determine managers required to participate

Timeline Q1-Q4

Team Deputy to the President, HR Director, OIRSA

Conduct training series Assess results

HCC Operational Plan FY 12‐13 ‐ G2, I2

42


Align Planning and Assessment Systems (G3, I1)

43


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Academic Affairs Annual Results Anticipated Unit Name 1. OAA’s operational plans, academic plans, and OAA assessments will be aligned with the College’s Strategic Plan and the PMP

Key Activities All programs within the division will align their academic plans with the strategic plan and PMP

Timeline Q1-Q4

Team OAA administration

OAA grid will chart progress on all activities and metrics used for assessment indicating a timeline with results OAA will share assessment results with college community Develop a division-wide calendar to track all external compliance reporting and submit to college-wide calendar

HCC Operational Plan FY 12‐13 ‐ G3, I1

44


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Student Development and Enrollment Management Annual Results Anticipated 1. Division will align internal plans with Strategic Plan

HCC Operational Plan FY 12‐13 ‐ G3, I1

Unit Name SDEM Units

Key Activities All existing and new plans will be reviewed for alignment with Strategic Plan

Timeline Q1-Q4

Team SDEM, President's Office, Institutional Advancement, OIRSA

45


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Continuing Education and Workforce Development Annual Results Anticipated 1. New Continuing Education and CUNY in the Heights (CITH) database management system in operation and will align new CE system with college's data system (if systems allow)

Unit Name Continuing Education

Key Activities Establish database needs of CE and CITH

Timeline Q1-Q2

Team CE, CITH, OIRSA, IT

Q1-Q2

CE, CITH, JobsPlus, CLIP, CUNY Start, HPOG, Liberty Partnership, Proyecto Access, CBNP, ATTAIN Lab staff

Research database companies Select company Train staff Meet with OIRSA and IT Implement planning and assessment protocols for CE program management purposes

2. Share external compliance calendar with the Division of President Continuing Education & Workforce Development

Create calendar of all external compliance reporting by department, which includes name of funder and report due dates

3. Allied Health program will undergo review

Undergo review with CE Allied Health Staff & Q1-Q2 Instructors

HCC Operational Plan FY 12‐13 ‐ G3, I1

Division of Continuing Education & Workforce Development

Allied Health CE Staff & Instructors

46


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Institutional Advancement Annual Results Anticipated Unit Name 1. Achieve 100% consistency in record-keeping of Development FY2012-2013 donor gift dates, amounts and gift types between OIA and Business Office (BO)

Key Activities Hold monthly meetings between OIA and Business Office for review of designated and unrestricted gifts, including scholarships

Timeline Q1 - Q4

Team OIA/Business Office

2. 100% of OIA staff will know data management Development plan for Raiser’s Edge to converge marketing, gift information, and reporting

Produce and implement Data Management Plan and Policies & Procedures

Q1

OIA

3. 100% of FY2012-2013 OIA fundraising efforts initiated through Raiser’s Edge

Development

Produce: -28,000 paper mailings (14,000 summer and winter appeals each) -Golf outing invites – 2,000 -Gala invites – 2,000 -Email – 15,000

Q1 - Q4

OIA

4. Align Alumni Relations Office Plan with the Institutional Advancement Division and the College

Alumni Relations

Develop and implement Alumni Relations Office plan according to the divisional marketing and branding strategies

Q1

Alumni

Q1

OIA/SVP AB&F/ President's Office

Develop and implement 45th anniversary activities for the alumni area

5. Create calendar of divisional external reporting VP and consolidate with College-wide calendar

Create calendar OIA's external compliance reporting Align external agencies plans with operational plan Align all IAD's plans with resource allocation in consultation with AB&F

HCC Operational Plan FY 12‐13 ‐ G3, I1

47


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Institutional Advancement Annual Results Anticipated 6. Hostos Center for the Arts and Culture will undergo planning and assessment review

Unit Name HCAC

Key Activities Timeline Conduct a planning and assessment review of Q1 - Q2 the HCAC unit

Team HCAC/VP IA/ OIRSA

Prepare a planning and assessment report to the President

HCC Operational Plan FY 12‐13 ‐ G3, I1

48


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Administration and Finance Annual Results Anticipated Unit Name 1. Establish baseline for assessment according to Office of new measurement scale (Noel-Levitz scale) Administration & Finance

Key Activities Work with Institutional Research to facilitate transition to Noel-Levitz scale

Timeline Q1-Q4

Team Office of Administration and Finance; OIRSA

Collect date for baseline

2. The tuition and fees revenue collection rate will Office of increase by 0.5% per term, using the following Administration & baselines: Fall: 96.6%; Spring: 93%; Summer: Finance 98.3%

Increase billing schedule

Q1-Q4

Office of Administration and Finance; Business Office; Bursars Office; Student Development and Enrollment Management

3. Create calendar of all external compliance reporting and audits

Budget Office: Minimal or no findings in KPMG Q1-Q4 audit used by federal, state, and city agencies

Administration and Finance; Budget Office; Business Office staff; Information Technology managers

Division of Administration and Finance

Phone outreach by Student Development to students identified as having Bursar service indicators on their file

Business Office: Audit findings minimized or eliminated in Tuition Assistance Program (TAP) reviews Business Office compliance with Federal A-133 Audit Reviews 100% compliance of Information Technology (IT) operations with NYC Directive 1

HCC Operational Plan FY 12‐13 ‐ G3, I1

49


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Administration and Finance Annual Results Anticipated Unit Name 4. Complete Internal Controls reviews as required Division of by CUNY Central Office Administration and Finance

Key Activities Receive list to perform audits in spring 2013

5. Division outcomes assessment document shared with college community

Completed outcomes assessment document posted on website

Office of Administration & Finance

Timeline Q3-Q4

Team Office of Administration and Finance; Unit Directors

Q1

Office of Administration and Finance; Information Technology

Q1-Q4

Senior Vice President of Administration and Finance; Budget Director

Q1-Q4

Budget Office Staff

Perform audits in requested areas and submit to CUNY Central Office

Communication sent out with information on availability of document 6. Quarterly budget reports will be prepared prior Budget to CUNY deadlines

Receive reports Analyze reports Make adjustments as needed Submit reports to the CUNY Budget Office

7. Quarterly Budget reports will be distributed to Divisional VPs, and special program directors to better align budgeting with resource allocation

Budget

Create queries in CUNYfirst financial modules (e.g. financial reports, expenditure reports, Personal Services (PS) reports, Other Than Personal Services (OTPS) reports) Analyze data Create reports in Excel Distribute reports

HCC Operational Plan FY 12‐13 ‐ G3, I1

50


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Administration and Finance Annual Results Anticipated Unit Name Key Activities 8. All new program development and grant Buildings & Grounds Coordinate with College Cabinet to develop & proposals are reviewed by Campus Planning prior implement protocol for Campus Planning to submission impact analysis

Timeline Q1-Q4

Team Associate Dean for Campus Planning; Cabinet

9. 100% of Technology Fee Plan will be aligned with College Strategic Plan

Q2-Q3

Hostos Technology Fee Committee

Information Technology

Review current Technology Fee plan Strategic Plan distributed to Technology Fee Committee members to facilitate alignment of proposals prior to submission to the committee Proposals that comply with the Strategic Plan and/or PMP approved for inclusion in College’s plan

HCC Operational Plan FY 12‐13 ‐ G3, I1

51


Hostos Community College Operational Plan – FY 2012‐2013

Align planning and assessment systems (G3, I1) Office of the President Annual Results Anticipated 1. New Office of Institutional Research and Student Assessment operational

Unit Name Office of Institutional Research and Student Assessment (OIRSA)

Key Activities Draft office description, describing goals, activities, and structure

Timeline Q1-Q2

Team Assistant Dean (Acting) and staff

Build out office infrastructure, clarifying responsibilities, staffing, and reporting structures Hire new staff as needed

2. 5-year master calendar for program review maintained and made available to the campus community

Office of Institutional Consolidate calendars created by each Q1 Research and Division, showing academic and non-academic Student programs to undergo review each year Assessment (OIRSA)

Assistant Dean (Acting) and staff

3. PMP process managed - goal setting and reporting to CUNY

President's Office

Deputy to the President

Regular check-ins with Cabinet regarding progress toward meeting PMP objectives

Q1-Q4

Facilitate process for preparing report on 201213 and objectives for 2013-14

HCC Operational Plan FY 12‐13 ‐ G3, I1

52


Institute Clear Program Planning and Review Cycles (G3, I2)

53


Hostos Community College Operational Plan – FY 2012‐2013

Institute clear program planning and review cycles (G3, I2) Academic Affairs Annual Results Anticipated 1. Five academic programs will undergo Academic Program Review

Unit Name OAA

2. Language and Cognition and Mathematics will OAA finalized their APR process with external reviewer feedback

Key Activities Behavioral Sciences, Social Sciences, Aging and Health Studies, Office Technology and Business will undergo APR

Timeline Q1-Q4

An external evaluator will review the self-study, Q1-Q4 and visit the campus to provide feedback on the APR for both Language and Cognition and Mathematics

Team Behavioral and Social Sciences, Education (Gerontology) and Business Departments, OAA Language and Cognition and Mathematics Departments, OAA

Recommendations from program reviews will be considered beginning Spring 2013

3. All units, departments, and OAA programs will OAA participate in assessment for program planning, reporting, and improvement informed by data

HCC Operational Plan FY 12‐13 ‐ G3, I2

Provide professional development through workshops with both internal and external speakers for course and program assessment and academic program planning

Q1-Q4

OAA and all campus divisions

54


Hostos Community College Operational Plan – FY 2012‐2013

Institute clear program planning and review cycles (G3, I2) Student Development and Enrollment Management Annual Results Anticipated 1. 5-year calendar for program review will be created 2. SDEM will review four to five units and implement review design based on national standards

HCC Operational Plan FY 12‐13 ‐ G3, I2

Unit Name SDEM Units

Key Activities Timeline Calendar will be shared with President's Office Q1-Q4 and Institutional Advancement for college-wide planning Initiate review 2012-2013, coordinate with OIRSA about model and key topics to cover from each of the units in SDEM

Team SDEM, President's Office, Institutional Advancement and OIRSA

55


Hostos Community College Operational Plan – FY 2012‐2013

Institute clear program planning and review cycles (G3, I2) Continuing Education and Workforce Development Annual Results Anticipated 1. A cycle/calendar of program unit review is put in place

Unit Name Continuing Education

Key Activities All Allied Health certifications will undergo Academic Program Review

Timeline Q1-Q4

Team CE, CE Quality and Compliance Director, OIRSA

Review Academic Program Review process Consult with OIR for appropriate review format Complete SWOT Analysis Adapt for CE needs Report out Consult with OAA

HCC Operational Plan FY 12‐13 ‐ G3, I2

56


Hostos Community College Operational Plan – FY 2012‐2013

Institute clear program planning and review cycles (G3, I2) Institutional Advancement Annual Results Anticipated 1. Hold monthly meetings with Core Communications Group in order to coordinate consistent communications efforts

Unit Name Communications

Key Activities Timeline Re-establish the Core Communications Group Q1 - Q4 meeting

Team Comms./OAA/ SDEM/AF/ CEWD

Discuss and develop college-wide coordinated communications strategies

2. Create 5-year calendar for program unit review VP

Work with all OIA units to create 5-year calendar for program unit review

Q1 - Q4

VP IA

3. Complete Institutional Advancement Division Outcomes Assessment

Conduct IAD's outcomes assessment review

Q4

VP IA/OIRSA

VP

Share assessments findings and recommendations with other College Divisions

HCC Operational Plan FY 12‐13 ‐ G3, I2

57


Hostos Community College Operational Plan – FY 2012‐2013

Institute clear program planning and review cycles (G3, I2) Administration and Finance Annual Results Anticipated 1. Each unit in the Office of Administration & Finance has met its outcomes assessment targets

Unit Name Office of Administration & Finance

Key Activities Timeline Develop outcomes assessment plan at start of Q1-Q4 financial year Meet periodically to discuss progress Determine if goals met at end of year; investigate reason(s) if not

HCC Operational Plan FY 12‐13 ‐ G3, I2

Team Administration and Finance unit directors, Office of Administration and Finance

58


Hostos Community College Operational Plan – FY 2012‐2013

Institute clear program planning and review cycles (G3, I2) Office of the President Annual Results Anticipated 1. Program planning and review conducted in accordance with 5-year plan

HCC Operational Plan FY 12‐13 ‐ G3, I2

Unit Name Key Activities Office of Institutional Data collection and analysis support provided Research and Student Assessment (OIRSA)

Timeline Q1-Q4

Team Assistant Dean (Acting) and staff

59


Expand Workforce Partnerships (G4, I4)

60


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Academic Affairs Annual Results Anticipated 1. Create an advisory council for the nursing program

Unit Name OAA

Key Activities Timeline Identify appropriate individuals to serve on the Q1-Q4 advisory council for the nursing unit

Team Nursing Unit, Community members

At least one meeting will be held of the Nursing Advisory Council

HCC Operational Plan FY 12‐13 ‐ G4, I4

61


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Student Development and Enrollment Management Annual Results Anticipated 1. 100% of staff will increase their knowledge of how to work strategically with local workforce partners to gain employment opportunities for students

Unit Name Athletic

Key Activities Timeline Athletic will work with Continuing Education to Q2, Q3 plan a summer academy; work with outside agencies to schedule activities that will result in employment opportunities for our students

Team SDEM, Institutional Advancement and OIRSA

2. 10% increase in Workforce Partnerships. Increase student transition to employment

Career Services

Career Services Office will enhance postgraduate placement PMP rates by making personal contact with current and potential recruiters using the following methods: person/email/phone contact, invitation to activities and events at Hostos and Career Services Office

Q2, Q3

Career Services, Academic Affairs, Institutional Advancement, Administration & Finance and Workforce Development

3. 135 COPE students will obtain a job and at least two more employers will be identified to create jobs for our students

COPE Office

COPE Office will conduct on-going job readiness workshops to prepare students for the work-force

Q2, Q3

COPE, SDEM Team, Academic Affairs, Institutional Advancement, Administration & Finance and Workforce Development

Q1, Q4

FAO, OAA, OIA, A&F and WF

Job developers will identify additional local workforce partners to create prospective employers A Job Developers Alliance (JDA) will be created amongst all Job Developers with Hostos to co-sponsor events, trainings, workshops and job creation The JDA will be responsible for creating at least one job fair during the year 4. Increase placement of FWS Student Aides by 2%

HCC Operational Plan FY 12‐13 ‐ G4, I4

Financial Aid Office FAO will expand student workforce (FAO) partnerships with college department and offices

62


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Continuing Education and Workforce Development Annual Results Anticipated 1. Convene the Business Advisory Council for Allied Health to secure information from employer members around curriculum enhancements, labor market data, industry standards, internship experience, and job placement

Unit Name HPOG Program

2. Convene the Pipeline Partner Network (PPN) HPOG Program to secure information from Community basedorganization (CBO) members around outreach, recruitment, and referrals

HCC Operational Plan FY 12‐13 ‐ G4, I4

Key Activities Hold up to four (4) 90-minute meetings per program year

Timeline Q1-Q4

Team HPOG

Q1-Q4

HPOG

Prepare and facilitate standard agenda

Hold up to four (4) 90-minute meetings per program year Prepare and facilitate standard agenda

63


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Continuing Education and Workforce Development Annual Results Anticipated 3. Establish Workforce Advisory Group to identify two new workforce partnerships and training opportunities

Unit Name Continuing Education

Key Activities Research key organizations dedicated to workforce development Establish goals and responsibilities of Advisory Group

Timeline Q3-Q4

Team CE, President's Office, Hostos, Programs & Departments, Zucker Consulting

Recruit members to serve on Advisory Group Workforce Advisory Group will meet 2 to 3 times in 2012-2013 Establish calendar of meetings and prepare agendas Meet quarterly with Office of the President or as needed to review and map current Workforce partnerships Workforce Advisory Group to include members representing the campus to ensure dialogue on key partnerships the college should be seeking Work with Zucker Consulting to establish Workforce advisory groups by sector

HCC Operational Plan FY 12‐13 ‐ G4, I4

64


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Continuing Education and Workforce Development Annual Results Anticipated Unit Name 4. Expand programs with CBOs and nonprofits, Continuing such as the Bronx Opportunity Network Education

Key Activities Identify external organizations

Timeline Q1-Q4

Team CE, SDEM

Discuss the best practices these organizations have identified Invite Bronx CBOs to campus to explain what they are doing Determine ways Hostos and organizations can partner to better serve students

HCC Operational Plan FY 12‐13 ‐ G4, I4

65


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Institutional Advancement Annual Results Anticipated Unit Name 1. Identify and solicit one (1) corporate donor who Development is paying for their employee(s) to take competency and skills enrichment courses at Hostos Continuing Education Division

Key Activities Send both degree and continuing education informational materials in hard copy and electronic formats to the leadership of corporate donors

Timeline Q3 - Q4

Team Development/ CEWD

2. Identify at least five (5) foundation/corporate prospects to target for solicitation in support of workforce partnerships

Create case statement for workforce partnerships

Q1 - Q4

Development/ President’s Office/ HCC Foundation Board

Development

Research funding prospects Coordinate efforts w/ President’s Office Meet with potential donors Seek potential collaboration opportunities w/ CUNY schools Prepare/submit funding requests Work with Foundation Board members to identify at least three (3) prospects from their contacts Have Board report on fundraising efforts/leads each meeting

HCC Operational Plan FY 12‐13 ‐ G4, I4

66


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Institutional Advancement Annual Results Anticipated Unit Name 3. Secure one (1) additional government funding Community stream to support the CBNP and/ or the Teacher Relations Training International Programs

Key Activities Timeline Q1 - Q4 Identify government and prospective private funds opportunities to support the Workforce Development projects/Continuing Education via the community relations network

Team Community Relations/ Development/ CEWD

Attend community forums/conferences and meetings to identify/refer resources to the Continuing Education programs

Have been identifying recruitment material and have been distributing/marketing the programs in the community

4. Develop and place at least one (1) story on Communications success of Workforce Development programs, such as the Allied Health Career Pipeline Program and the Health Care Interpreter Program

Track success of WD programs Develop success stories in coordination with CEWD

Q3 - Q4

Comms. Office/ CEWD VP's Office/Allied Health

Identify media outlets to target Develop success stories to pitch to media

HCC Operational Plan FY 12‐13 ‐ G4, I4

67


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Institutional Advancement Annual Results Anticipated 5. Identify at least two (2) HCAC vendors that could develop workforce partnerships with the College

Unit Name Arts & Culture

Key Activities Work as a liaison with Cont. Ed to identify HCAC vendors that may benefit from workforce partnerships

Timeline Q1 - Q4

Team HCAC/CE

Create a list of all current HCAC vendors Review list with Cont. Ed to identify potential clients/partnerships Initiate preliminary communication and interactions with vendors identified by Continuing Education Act as a liaison and connect vendors with Continuing Education

HCC Operational Plan FY 12‐13 ‐ G4, I4

68


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Administration and Finance Annual Results Anticipated Unit Name 1. All vendors made aware of Hostos' services in Accounts Payable; Continuing Education & Workforce Development Procurement (CEWD)

Key Activities Work with CEWD to develop and disseminate appropriate promotional materials

2. All annual service contract vendors will reduce Buildings & Grounds Work with vendors to change billing cycle billing from monthly to quarterly Coordinate with Accounts Payable to ensure timely payment of quarterly billing by vendors

HCC Operational Plan FY 12‐13 ‐ G4, I4

Timeline Q1-Q4

Team Account Payable Office; Purchasing Office

Q1-Q4

Buildings & Grounds Management & Accounts Payable

69


Hostos Community College Operational Plan – FY 2012‐2013

Expand workforce partnerships (G4, I4) Office of the President Annual Results Anticipated 1. External partnerships mapped and strategic partnerships advanced in health care and with Hunts Point community

Unit Name President's Office

Key Activities Map of partnerships created (building from relationships identified by divisions) Dialogue series rolled out -conversations with external agencies and faculty and staff to strengthen relationships

Timeline Q1-Q4

Team President, Deputy to the President and CEWD

Workforce relationships expanded

HCC Operational Plan FY 12‐13 ‐ G4, I4

70


DIVISIONAL WORK ACROSS OTHER 13 INITIATIVES IN 2012-13 71


Cultivate Cross-Disciplinary Scholarship for Effective Teaching and Learning (G1, I3) IA

72


Hostos Community College Operational Plan – FY 2012‐2013

Cultivate cross-disciplinary scholarship for effective teaching and learning (G1, I3) Institutional Advancement Annual Results Anticipated Unit Name 1. Publish one (1) story each semester on faculty Communications training and research success at Hostos for enewsletter

HCC Operational Plan FY 12‐13 ‐ G1, I3

Key Activities Track faculty training accomplishments

Timeline Q3 - Q4

Team Comms./ OAA Provost's Office

Develop story, in coordination with OAA for publication in e-newsletter

73


Develop Next Generation Student Leadership – All Levels (G2, I1) SDEM

74


Hostos Community College Operational Plan – FY 2012‐2013

Develop next generation of student leaders – all levels (G2, I1) Student Development & Enrollment Management Annual Results Anticipated 1. Establish consistent standards for student leadership assessment across campus

Unit Name SDEM Units

Key Activities Engage student leadership programs across campus in dialogue on the use of the CUNY Student Leadership competencies as an assessment tool

Timeline Q1-Q4

Team SLA, SDEM, OIRSA

Commence student leadership program assessment 2. 100% of hired work-study students will be given SDEM Units an orientation on the value of the FWS programs and relationship to the CUNY Student/Leadership Model competencies 3. 100% of work-study students will be assessed based on CUNY Student/Leadership Model competencies

HCC Operational Plan FY 12‐13 ‐ G2, I1

Q1-Q4 All SDEM Units will collaborate with Career Services Office and Leadership Academy to facilitate leadership orientations for work-study students based on the CUNY Student Leadership competencies

SDEM, President's Office, Institutional Advancement and OIRSA

All SDEM Units will collaborate with Careers to facilitate assessment of work-study students according to the CUNY Student Leadership/Leadership Model competencies

75


Advance Cultural Competency Programming (G2, I3) OAA - CE&WD - IA

76


Hostos Community College Operational Plan – FY 2012‐2013

Advance cultural competency programming (G2, I3) Academic Affairs Annual Results Anticipated Unit Name 1. An interdisciplinary study abroad course will be OAA developed

Key Activities Timeline The Global Programs Committee will create an Q1-Q4 interdisciplinary study abroad course and submit it through governance

Team Global Programs Committee

The Global Programs Committee will develop guidelines for prioritizing and selecting study abroad opportunities

HCC Operational Plan FY 12‐13 ‐ G2, I3

77


Hostos Community College Operational Plan – FY 2012‐2013

Advance cultural competency programming (G2, I3) Continuing Education and Workforce Development Annual Results Anticipated 1. Ensure that all students (200+) participate in the “Understanding Cultural Dynamics” workshop and the “Fundamentals of PersonCentered Care”

Key Activities Timeline Career Services & Fundamentals Faculty will Q1-Q4 ensure students enroll and complete the workshop and course

Team HPOG

2. Create one Study Abroad opportunity beyond Continuing the Caribbean Education

Identify appropriate non Caribbean country for cultural experience that will enhance student learning

Q1-Q2

CE

3. Establish tracking system to review past and Continuing present Dominican Republic Study Abroad Education participant experiences and market to more principals throughout the NYC DOE system

Collect all pertinent data, create data base, input information and analyze results

Q1-Q2

CE

HCC Operational Plan FY 12‐13 ‐ G2, I3

Unit Name HPOG Program

Develop marketing strategy

78


Hostos Community College Operational Plan – FY 2012‐2013

Advance cultural competency programming (G2, I3) Institutional Advancement Annual Results Anticipated Unit Name 1. Present a calendar, available to the college and Arts & Culture local communities, that includes twenty (20) carefully curated, culturally enriching events and performances (music, dance, theatre, art exhibits)

Key Activities Offer a comprehensive, carefully curated performing arts series (music, dance, performance art). Produce 14-18 full-length concerts

Timeline Q1 - Q4

Team HCAC/ Comms./ Development

Offer a biennial festival of Afro-Caribbean culture Present a children’s series consisting of 14 doubleheader programs (Theatre, Dance & Music)

HCC Operational Plan FY 12‐13 ‐ G2, I3

79


Hostos Community College Operational Plan – FY 2012‐2013

Advance cultural competency programming (G2, I3) Institutional Advancement Annual Results Anticipated Unit Name 2. Have 150 Continuing Education students Arts & Culture attend exhibits events/performances at the HCAC

Key Activities Timeline Participate in all open houses and other Q1 - Q4 appropriate events held by Continuing Education to interact with students and expose them to the HCAC

Team HCAC/CEWD

Distribute free or discount offers to Continuing Education students to HCAC events at all Open Houses, at Continuing Education events and activities Track attendance by coding all invites, and free/discounted offers for Cont. Ed. students; Box Office staff to actively track and proactively inquire about Cont. Ed. students when they come to the Box Office Work with Cont. Ed. to identify courses that could correlate with the Arts Center; (i.e. public speaking, performance classes such as music and dance, non-profit management) Work with Continuing Education to offer these students brief orientations, invites, and discounts to the HCAC events Consider having end of course performances and showings at the HCAC

HCC Operational Plan FY 12‐13 ‐ G2, I3

80


Hostos Community College Operational Plan – FY 2012‐2013

Advance cultural competency programming (G2, I3) Institutional Advancement Annual Results Anticipated 3. Develop a new international educational initiative in collaboration with the Global Studies Committee and/or the VP of Workforce Development

Unit Name Community Relations

Key Activities Initiate conversations with SDEM and OAA to discuss possibility of new study abroad program Identify potential participants

Timeline Q1 - Q4

Team Community Relations/OAA w/Provost Office/SDEM VP's Office

Develop budget Prepare action plan

HCC Operational Plan FY 12‐13 ‐ G2, I3

81


Assist in the Professional Development of the Leadership of Bronx Nonprofits Based on Collaboration (G2, I4) CE&WD - IA - PRES

82


Hostos Community College Operational Plan – FY 2012‐2013

Assist in the professional development of the leadership of Bronx nonprofits based on collaboration (G2, I4) Continuing Education and Workforce Development Annual Results Anticipated 1. Redesign the Hostos Nonprofit Certificate Programs to align with CUNY in the Heights (CITH)

Unit Name Continuing Education

Key Activities Review curriculums with CUNY in the Heights and develop newly aligned programs

Timeline Q1-Q2

Team CE, CITH

Q1-Q2

CE

Establish Non Profit Advisory Council to review course offerings and provide guidance

2. Build capacity of Center for Bronx Nonprofits to Continuing manage program Education

Job descriptions and responsibilities written Advertise jobs Conduct interviews Hire Director, Center for Bronx Nonprofits and P/T staff

HCC Operational Plan FY 12‐13 ‐ G2, I4

83


Hostos Community College Operational Plan – FY 2012‐2013

Assist in the professional development of the leadership of Bronx nonprofits based on collaboration (G2, I4) Institutional Advancement Annual Results Anticipated 1. Develop and place at least one (1) story on success of the Center for Bronx Non Profits (CBNP)

Unit Name Communications

Key Activities Track success of CBNP Develop success stories in coordination with CBNP

Timeline Q3 - Q4

Team Comms. Office/ CEWD VP's Office/ CBNP

Identify media outlets to target Develop success stories to pitch to media

HCC Operational Plan FY 12‐13 ‐ G2, I4

84


Hostos Community College Operational Plan – FY 2012‐2013

Assist in the professional development of the leadership of Bronx nonprofits based on collaboration (G2, I4) Office of the President Annual Results Anticipated 1. Center for Bronx Non-Profits opened and operational

Unit Name President's Office

Key Activities Center moves into new CEWD space

Timeline Q1-Q4

Team VP for CEWD and President

Director hired Initial programs offered

HCC Operational Plan FY 12‐13 ‐ G2, I4

85


Assess Student Learning Outcomes, Including a Focus on Gen Ed (G3, I3) OAA - PRES

86


Hostos Community College Operational Plan – FY 2012‐2013

Assess student learning outcomes, including a focus on Gen Ed (G3, I3) Academic Affairs Annual Results Anticipated Unit Name 1. All Gen Ed courses that are being submitted to OAA Pathways will create SLOs and aligned assessments

Key Activities SLOs will be included for all Gen Ed courses that will be included in a Pathway bucket. Assessments will be aligned to the SLOs

Timeline Q1-Q4

Team OAA administration and OIRSA

All Pathway courses will be reviewed and approved by the department curriculum committees, College-wide Curriculum Committee and the Senate OAA 2. Additional full-time and part-time faculty will participate in professional development activities related to the GEN ED Mapping Tool and Gen Ed core competencies

PDIs will target adjunct faculty to inform them of the Gen Ed mapping tool and the Gen Ed core competencies

Q1-Q4

CTL, faculty, adjuncts, Gen Ed committee

OAA

During the Fall 2012 semester, each Q1-Q4 department will identify four courses and will complete course assessment for those courses by Spring 2013

Assessment Committee, Academic Departments, OIRSA

4. A plan will be developed to assess our Gen Ed OAA program

The Gen Ed committee in collaboration with the Q1-Q4 Assessment Committee will develop a plan for assessing our Gen Ed program

Gen Ed Committee, Assessment Committee, faculty, OIRSA

Full time faculty will participate in PDIs regarding Gen Ed mapping tool and core competencies There will be an increase of faculty who will include the gen ed competencies in their syllabi 3. Thirty-five courses will complete course assessment

HCC Operational Plan FY 12‐13 ‐ G3, I3

87


Hostos Community College Operational Plan – FY 2012‐2013

Assess Student Learning Outcomes, Including Gen Ed (G3, I3) Office of the President Annual Results Anticipated Unit Name 1. Plan for institution-wide assessment at the Office of Institutional course, program, and institution level created and Research and implemented Student Assessment (OIRSA)

Key Activities Convene key stakeholders to determine appropriate plan approach

Timeline Q1-Q3

Team Assistant Dean (Acting) and staff

Research best practices in community college course, program, and institution-wide assessment Outline plan and vet with Cabinet and President Submit plan to Middle States - edit plan based on feedback

HCC Operational Plan FY 12‐13 ‐ G3, I3

88


Assist Bronx Community and Educational Institutions as they Develop a Culture of Continuous Improvement and Innovation (G3, I4) PRES

89


Hostos Community College Operational Plan – FY 2012‐2013

Assist Bronx Community and Educational Institutions as they Develop a Culture of Continuous Improvement (G3, I4) Office of the President Annual Results Anticipated 1. Trainings provided to non-profits on assessment through the Center for Bronx NonProfits

HCC Operational Plan FY 12‐13 ‐ G3, I4

Unit Name Key Activities Timeline Office of Institutional Meet with Center for Bronx Non-Profits director Q1-Q4 Research and once hired to create training series Student Assessment (OIRSA)

Team Assistant Dean (Acting) and staff

90


Systematize Environmental Scanning (G4, I1) CE&WD - PRES

91


Hostos Community College Operational Plan – FY 2012‐2013

Systematize environmental scanning (G4, I1) Continuing Education and Workforce Development Annual Results Anticipated 1. Implement the recommendations from Zucker Report on Potential Programs and Pathways

HCC Operational Plan FY 12‐13 ‐ G4, I1

Unit Name Continuing Education

Key Activities Share priorities with appropriate departments and plan future endeavors with the articulated pathways identified by Zucker report

Timeline Q1-Q4

Team CE, OAA, President's Office, Hostos Programs & Departments, Zucker Consulting

92


Hostos Community College Operational Plan – FY 2012‐2013

Systematize environmental scanning (G4, I1) Office of the President Annual Results Anticipated 1. Build more Continuing Education to degree (and vice versa) articulated programs, including those in Allied Health and Science, Technology, Engineering and Mathematics (STEM) to be housed in our New Science and Allied Health building, as designated in our Master Plan

HCC Operational Plan FY 12‐13 ‐ G4, I1

Unit Name President's Office

Key Activities Continuation of Zucker consultants process

Timeline Q1-Q4

Team President and CEWD

Collaboration with the Center for Teaching & Learning (CTL) to structure faculty dialogue that advances the development of new programs

93


Ensure State-of-the-Art Offerings (G4, I2) CE&WD

94


Hostos Community College Operational Plan – FY 2012‐2013

Ensure State-of-the-Art offerings (G4, I2) Continuing Education and Workforce Development Annual Results Anticipated Unit Name 1. Establish Workforce Advisory Groups by sector Continuing Education

HCC Operational Plan FY 12‐13 ‐ G4,I2

Key Activities Work with Zucker Consulting to establish Workforce Advisory Groups by sector

Timeline Q3-Q4

Team CE, President's Office, Hostos Programs & Departments, Zucker Consulting

95


Transition Students to Employment (G4, I3) OAA - SDEM - CE&WD - IA - ADM&FIN

96


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Academic Affairs Annual Results Anticipated 1. Faculty will develop two courses approved through governance to be designated Service Learning Courses

HCC Operational Plan FY 12‐13 ‐ G4, I3

Unit Name OAA

Key Activities Timeline Faculty working with the Service Learning Q1-Q4 Committee will follow the guidelines developed last year to have two courses designated Service Learning Courses

Team Service Learning Committee, OAA

97


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Student Development and Enrollment Management Annual Results Anticipated 1. 100% of FWS students and event student participants will increase their job readiness employment skills based on career competency assessment

Unit Name SDEM Units

Key Activities SDEM offices will collaborate with Career Services to facilitate job readiness opportunities for FWS student aides All offices will collaborate with Career Services to facilitate job readiness opportunities for FWS student aides

Timeline Q2, Q3

Team SDEM, President's Office, Institutional Advancement, OIRSA

Students will be referred to receive Career Counseling, mock interviews and internship opportunities by Career Services Office and Cooperative Educational Program

HCC Operational Plan FY 12‐13 ‐ G4, I3

98


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Student Development and Enrollment Management Annual Results Anticipated 2. Student internships will increase by 10% 3. Student professional development will increase by 10% 4. Student employment will increase by 10%

Unit Name Career Services

Key Activities

Timeline

Career Services will expand workforce partnerships Q2, Q3 and academic department internship programs

Team Career Services

Career Services will increase awareness of internships, co-op and full-time employment opportunities Career Services will assist students in developing job search competencies and the tools to present themselves effectively as candidates for employment and in managing the employment decision-making process Career Services will assist students and alumni in developing self-marketing strategies and professional communication skills Career Services will assist students in connecting with employers and job opportunities through campus interviews, job listings, referrals, direct application, print and electronic resources and informational/networking opportunities Career Services will host annual job fair and internship fair to support increase in student employment

HCC Operational Plan FY 12‐13 ‐ G4, I3

99


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Continuing Education and Workforce Development Annual Results Anticipated 1. Meet grant requirements and employment placement and retention goals

Unit Name HPOG Program

Key Activities Meet the following six (6) requirements: enrollment, completion, certification, internships, job placement, and job retention

Timeline Q1-Q4

Team HPOG

2. Tracking system for non-college bound CE GED students who successfully pass the GED exam are in or entering the workplace

Continuing Education

Organize Grant and Tuition based GED program to track GED students in three categories (work, college and other) to include intake, assessment, monitoring, test scheduling and follow up

Q1-Q4

CE

Q1-Q4

Jobs Plus

Follow up with GED students in non-college bound track

3. Meet grant requirements and employment retention goal

Jobs Plus

Residents complete work plans Residents complete career plans and are then placed in jobs

HCC Operational Plan FY 12‐13 ‐ G4, I3

100


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Institutional Advancement Annual Results Anticipated Unit Name 1. Establish one (1) new student internship Development opportunity with donor company through Board or donor contact

Key Activities Speak to existing corporate/business donors about including a student internship aspect in their current donor relationship with the College. (Barnes & Noble via P. Maloney; TheraCare or AllCare via J. Calderón)

Timeline Q1 - Q4

Team OIA/ Board/ Office of Career Services

Q1 - Q4

CC/Liberty Partnership/ Financial Aid Office

Query Board to identify at least three (3) business contacts to target for student internship/employment opportunities

2. Train 20 – 25 summer youth and college work- Conference Center study students to manage conferences and (CC) college events

Prepare training materials for students in collaboration with other college divisions Develop Conference Center webpage Review current rental revenues and policies and revise as necessary to increase revenues Showcase the facilities to potential clients

HCC Operational Plan FY 12‐13 ‐ G4, I3

101


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Institutional Advancement Annual Results Anticipated Unit Name 3. Identify at least ten (10) internship opportunities Community for ten (10) Hostos via the United Nations forums Relations

Key Activities Identify ten internship or job placement opportunities for students

Timeline Q1 - Q4

Team Community Relations/ Career Services/ Student Leadership Academy

Q1, Q3

HCAC

Set up meetings with ambassadors as well as other diplomats to identify internship opportunities Schedule meetings w/ SDEM-Leadership Academic coordinator and Dean of Students to coordinate visits to the UN Attend leadership development conferences/ meeting of diplomatic bodies in NY and DC

4. Increase HCAC Usher and Work-Study student Arts & Culture employment by 20%

Attend Work Study placement sessions to recruit and hire work-study students Announce openings in the Usher Staff to students registering in the fall and spring semesters by email, campus-wide postings, and HR website

HCC Operational Plan FY 12‐13 ‐ G4, I3

102


Hostos Community College Operational Plan – FY 2012‐2013

Transition students to employment (G4, I3) Administration and Finance Annual Results Anticipated Unit Name 1. 100% of all College Opportunity to Prepare for Payroll Office Employment (COPE) students will exhibit work appropriate competencies

Key Activities Assess student competencies on entry Provide training, supervision, mentoring and work experience to student Evaluate student competencies on program exit

HCC Operational Plan FY 12‐13 ‐ G4, I3

Timeline Q1, Q2, & Q4

Team Payroll Office; COPE Program; Division of Student Development and Enrollment Management; Career Services Office

103


Establish Hostos as a Model for Use of Technology (G5, I1) OAA - SDEM - IA - ADM&FIN

104


Hostos Community College Operational Plan – FY 2012‐2013

Establish Hostos as a model for use of technology (G5, I1) Academic Affairs Annual Results Anticipated 1. Increase the number of faculty teaching a hybrid course

Unit Name OAA

2. Increase the number of faculty using IPADs as OAA a teaching tool

HCC Operational Plan FY 12‐13 ‐ G5, I1

Key Activities Faculty mentors along with Ed Tech staff will help faculty create and teach a hybrid course

Timeline Q1-Q4

Team Ed Tech staff, faculty

Faculty will apply for an opportunity to use an IPAD and receive ongoing professional development in the use of an IPAD as a pedagogical tool

Q1-Q4

Ed Tech staff, faculty

105


Hostos Community College Operational Plan – FY 2012‐2013

Establish Hostos as a model for use of technology (G5, I1) Student Development and Enrollment Management Annual Results Anticipated 1. Two internet "playlists" created for website to increase student awareness of higher education access

Unit Name Admission

Timeline Q1-Q4

Team SDEM, Institutional Advancement and OIRSA

Admission office will increase engagement of Hobsons Connect to connect with students

2. 100% of all students will utilize Hobsons Connect 3. Increase use of FAOTV by students by 2%

Key Activities Admission office will enhance website

Financial Aid Office FAO will increase on line financial orientations, Q1-Q4 (FAO) student awareness of financial literacy, etc.

4. State-of-the-Art On-line student interactive Student Success advisement "design" solution with recommended Coaching Unit vendors (SSCU)

SDEM Units will collaborate to design and develop an on-line, student interactive advisement solution

Q1-Q4

FAO

SSCU/SDEM

Unit personnel will enhance their assessment skills using Campus Labs

HCC Operational Plan FY 12‐13 ‐ G5, I1

106


Hostos Community College Operational Plan – FY 2012‐2013

Establish Hostos as a model for use of technology (G5, I1) Institutional Advancement Annual Results Anticipated 1. Create and finalize HCAC’s website and ensure an in-house staff member is trained and assigned to updating the website

Unit Name Arts & Culture

Key Activities Work with IT to develop website

Timeline Q1 - Q4

Team HCAC/IT

Q1 - Q4

HCAC/IT

Work with IT to launch the website Train staff member on how to access and update the website

2. Work with IT in the development of an Online Space Reservation System

Arts & Culture

Consult and work with IT to identify the best system Develop the best system Test the system

HCC Operational Plan FY 12‐13 ‐ G5, I1

107


Hostos Community College Operational Plan – FY 2012‐2013

Establish Hostos as a model for use of technology (G5, I1) Administration and Finance Annual Results Anticipated Unit Name 1. 100% of shared data storage will be Information consolidated onto a single shared storage system Technology

Key Activities Implement new EMC* Storage Area Network (SAN) device

Timeline Q2-Q3

Team Information Technology Systems Administrators

Q2

Information Technology

Q2

Information Technology

Migrate data from existing stand-alone SANs to EMC devices Shut down and salvage stand-alone SANs (*Note: EMC is a manufacturer of Storage Area Network (SAN) shared data storage equipment.)

2. 100% completion of upgrade of CUNY internet/network connection to new 1Gbps link (10 times more bandwidth that current link)

Information Technology

3. Improve Information Technology work order on- Information time completion rates by 10% Technology

Prepare network infrastructure for new link Create policy-based routing to distribute traffic over primary and secondary link

Re-evaluate current operational processes Utilize monthly reports to identify trouble areas Require managers to follow up more closely with their tech staff

HCC Operational Plan FY 12‐13 ‐ G5, I1

108


Optimize Physical Infrastructure to Meet Student Needs (G5, I2) OAA - CE&WD - IA - ADM&FIN

109


Hostos Community College Operational Plan – FY 2012‐2013

Optimize physical infrastructure to meet student needs (G5, I2) Academic Affairs Annual Results Anticipated 1. Approve designs for 4th floor renovations and swing space

HCC Operational Plan FY 12‐13 ‐ G5, I2

Unit Name OAA

Key Activities Work with Administration and Finance on designs for 4th floor renovations and swing space

Timeline Q1-Q4

Team OAA, Admin and Finance

110


Hostos Community College Operational Plan – FY 2012‐2013

Optimize physical infrastructure to meet student needs (G5, I2) Continuing Education and Workforce Development Annual Results Anticipated 1. Complete move to Bronx Terminal Market Building and new CUNY in the Heights (CITH) Facility

HCC Operational Plan FY 12‐13 ‐ G5,I2

Unit Name Continuing Education

Key Activities Manage the move of staff and equipment

Timeline Q1

Team CE

111


Hostos Community College Operational Plan – FY 2012‐2013

Optimize physical infrastructure to meet student needs (G5, I2) Institutional Advancement Annual Results Anticipated 1. Prepare and submit physical infrastructure proposal and implementation plan to President and Foundation Board members

Unit Name Development

Key Activities Timeline Create first Hostos Foundation initiative to raise Q1 - Q4 funds for Infrastructure Fund as part of fiveyear capital campaign goals ( I.e. A Hostos Day of Gardening. The Hostos Master Plan includes a living elements landscape design; make it into a fundraising effort by having donors sponsor students to do the planting around the campus)

2. Work with the Administration and Finance Division on designs for new Institutional Advancement Division space

VP

Work on the design and reallocation of the Development, Community Relations and Communications units into a new space in the Savoy Building

HCC Operational Plan FY 12‐13 ‐ G5, I2

Q1 - Q2

Team Development/ Facilities

VP/A&F

112


Hostos Community College Operational Plan – FY 2012‐2013

Optimize physical infrastructure to meet student needs (G5, I2) Administration and Finance Annual Results Anticipated 1. Replace boiler tubes in East Academic Complex Building

Unit Name Key Activities Buildings & Grounds Develop specifications for bidding purposes

Timeline Q1-Q2

Team Buildings & Grounds Engineering Unit

Q1-Q4

Campus Planning, Project Architect, Chairpersons & Directors

Identify qualified contractors to invite to bid Identify funding source Award contract

2. Prepare Construction Documents (CDs) for the Buildings & Grounds Meet with department chairpersons and renovation of the 4th Floor of the 500 Grand directors to discuss space needs Concourse building Develop schematic design drawings based on meetings with chairpersons and directors Obtain approval of schematic design from chairpersons and directors Develop CDs and bidding documents

3. Work with Continuing Education/Workforce Development and the owner of the 560 Exterior Street site to design and configure new rental space at the Bronx Terminal Market

Buildings & Grounds Meet with the Director of the Continuing Q1 Education department to determine their space needs in the new rental site Meet with landlord's architect to develop construction documents that meet the needs of the Continuing Education department Work with furniture vendor to develop furniture layout for the new rental space

HCC Operational Plan FY 12‐13 ‐ G5, I2

Campus Planning; Executive Director of Continuing Education and Workforce Development; Project Architect; Contractor

113


Hostos Community College Operational Plan – FY 2012‐2013

Optimize physical infrastructure to meet student needs (G5, I2) Administration and Finance Annual Results Anticipated 4. Work with CUNY in The Heights Director and BMCC faculty & staff to design and outfit their new space at the Verizon site (5030 Broadway)

Unit Name Key Activities Timeline Q1 Buildings & Grounds Meet with the Directors of the Continuing Education department to determine their space needs in the new rental site Meet with landlord's architect to develop construction documents that meet the needs of the Continuing Education department

Team Campus Planning; Executive Director of CUNY in the Heights; Project Architect; Contractor

Work with furniture vendor to develop furniture layout for the new rental space

5. Work with the VP for Student Development & Enrollment Management to create a new space for the Student Success Coaching Unit

Buildings & Grounds Develop construction documents for B&G inhouse staff to demolish existing walls and create a new space for the Coaching Unit

Q1

Campus Planning, Building & Grounds, Info. Technology, VP for SDEM, Furniture Vendor

Q1

Building & Grounds; Information Technology; VP for Institutional Advancement; Furniture Vendor

Work with furniture vendor to create a furniture layout that will meet the needs of the new unit and obtain the approval of the VP for SDEM

6. Expand the space currently occupied by Institutional Advancement in order to accommodate the new staff

Buildings & Grounds Identify space that can be used for expansion Meet with Division VP to discuss expansion plan and obtain approval Work with furniture vendor and Division VP to develop new furniture layouts and cost estimates

HCC Operational Plan FY 12‐13 ‐ G5, I2

114


Hostos Community College Operational Plan – FY 2012‐2013

Optimize physical infrastructure to meet student needs (G5, I2) Administration and Finance Annual Results Anticipated Unit Name Key Activities 7. Based on the Buildings and Grounds annual Buildings & Grounds Increase frequency of classroom inspections survey, 75% of respondents will be satisfied/very satisfied with classroom cleanliness Modernize cleaning methodology to make it “greener” and more effective

Timeline Q1-Q4

Team Buildings & Grounds Housekeeping Management

Q1-Q4

Buildings & Grounds Housekeeping Management: OIRSA

Advocate for stronger enforcement of “No Eating/Drinking Policy” in classrooms

8. Survey results used to determine cleaning and Buildings & Grounds Conduct and analyze annual survey maintenance schedules and align with College priorities Modify Cleaning and Maintenance schedules as needed Increase survey response rate

HCC Operational Plan FY 12‐13 ‐ G5, I2

115


Diversify the College’s Sources of Revenue (G5, I3) OAA - SDEM - CE&WD - IA - ADM&FIN

116


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the college’s sources of revenue (G5, I3) Academic Affairs Annual Results Anticipated 1. Increase the number of grants OAA currently has received

HCC Operational Plan FY 12‐13 ‐ G5, I3

Unit Name OAA

Key Activities Timeline Q1-Q4 OAA will seek to secure additional grant funding for health education, to compensate for the decrease in Perkins funding for Ed Tech and Cooperative Education, by submitting a second ATE proposal and will rework the previously submitted Title V to submit it as a single institution grant

Team OAA administration, Grant's Office, faculty

117


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the college’s sources of revenue (G5, I3) Student Development and Enrollment Management Annual Results Anticipated 1. ARC will apply for at least one additional external disability services grant

Unit Name Accessibility Resource Center (ARC)

Key Activities ARC will research and develop disability services and related grants

Timeline Q3

Team SDEM, President's Office, Institutional Advancement, OIRSA

2. Athletic Office will apply for at least one additional external grant

Athletic Office

Athletic Office will develop special related grants proposals

Q1

Athletic, SDEM Team, Institutional Advancement

3. Athletic Office will increase auxiliary revenue by 2%

Athletic Office will enhance rentals

4. Athletic Office will collaborate to implement P.E. courses to be held in the gymnasium

Athletic Office will enhance the opportunity for students to take classes toward their degree and increase the monies received for tuition

5. Athletic Office will develop and grant academic scholarships for student-athletes

Rental monies will be deposited in Auxiliary account

6. 2% increase in Careers Office grant proposals Career Services

Career Office will enhance auxiliary enterprise Q1 opportunities and resources Provide encouragement and opportunities for staff to submit proposals

7. Children's Center (CC) will work to facilitate one additional grant application filing

Children's Center (CC)

8. CC will create an auxiliary development and implementation plan 9. College Discovery will apply for at least one additional external grant

HCC Operational Plan FY 12‐13 ‐ G5, I3

Children's Center will collaborate with Grants Office and SDEM Team to enhance grant funding opportunities

Career Services, SDEM Team, Alumni and Advancement

Q1

Children's Center and SDEM Team

TBD

College Discovery

CC will enhance auxiliary revenue producing opportunities College Discovery (CD)

CD will develop special related grants proposals, e.g. RFP from OSP

118


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the college’s sources of revenue (G5, I3) Student Development and Enrollment Management Annual Results Anticipated 10. 2% COPE Office increase in grant opportunities

Unit Name COPE Office

Key Activities Timeline COPE Office will enhance Auxiliary Enterprises Q1

Team COPE, SDEM, Alumni Relations, Institutional Advancement

11. Counseling will identify at least one potential Counseling/Mental Health grant

Counseling

Counseling will research and identify external funding sources for mental health and related activities

Q1

Counseling and SDEM Team

12. SS USA will apply for at least one additional external SS USA grant

Single Stop (SS USA)

SS USA will develop special related grants proposals

Q1

Single Stop, SDEM Team, Institutional Advancement

Q1

Veteran Affairs, SDEM Team, Institutional Advancement

Hostos SS USA will identify external grants (donations, monetary, etc.,) to increase the resources available for Hostos students such as Meal Cards; Food Pantry; Metro Cards; Tuition and Books Assistance 13. Veteran students will apply for at least one additional external grant

HCC Operational Plan FY 12‐13 ‐ G5, I3

Veteran Affairs

Veteran students will develop special related grants proposals

119


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the college’s sources of revenue (G5, I3) Continuing Education and Workforce Development Annual Results Anticipated 1. Continuing Education and Workforce Development will continue to diversify its total revenue and distribute it as follows: Tuition 30%, Grants 50%, & Contracts 20%

HCC Operational Plan FY 12‐13 ‐ G5, I3

Unit Name Continuing Education

Key Activities Obtain 2011-2012 Final Financial Report

Timeline Q1

Establish three year trends and make projections based on renewal base and new business

Q1-Q2

Monthly and Quarterly Progress Reports from Business Office to bench mark our progress

Q1-Q4

Team CE

120


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Institutional Advancement Annual Results Anticipated Unit Name Development 1. Increase fundraising efforts from all sources (foundation, corporate, individual and government) by 10% from the amount reported in CAE report (reported: $1,130.646; target: an additional $113,065 for a total of $1,243,711)

Key Activities Timeline Develop an Annual Fund campaign that will Q1 - Q4 raise unrestricted funds by encouraging prospects to incorporate the College into their annual contributions. The Annual Fund will target alumni, faculty and staff, parents of Hostos students, organizations, regional corporations, foundations, local businesses, vendors and campus recruiters. The Annual Fund will include a variety of activities including but not limited to: -Annual Appeal -Golf Outing -45th Anniversary fundraising events - Annual Gala

Team All OIA units/ SDEM VP's Office/Student Leadership Academy/OAA Provost's Office/ Administration & Finance/ President's Office/CEWD

Create a general case for support for the College

HCC Operational Plan FY 12‐13 ‐ G5, I3

121


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Institutional Advancement Annual Results Anticipated Unit Name Development 2. In alignment with the College’s needs and institutional priorities, establish a prospect identification and cultivation process for corporations, foundations and individuals that will enable the OIA to meet its fundraising goal of a 10% increase

Key Activities Timeline Identify well-positioned individuals to cultivate Q1 - Q4 and steward via face-to-face meetings, invitations to on-campus/off-campus events and solicit direct asks, averaging three (3) new contacts per month

Team Development/ President’s Office

Increase the number of proposals and letters to query foundations to meet our $341,000 goal by having two (2) contacts per month with existing foundation donors and one (1) new foundation meeting or Letter of Intent per month Identify corporate prospects to cultivate and steward via face-to-face meetings, invitations to on-campus/off-campus events and solicit direct asks, averaging three (3) new contacts per month Develop a major gifts prospect cultivation and solicitation plan Finalize the capital campaign planning study 3. Implement a centralized development database Development system to research prospects and track donor cultivation, solicitations, stewardship, and contribution activities

Develop database management and tracking policies Develop giving categories and donor benefits

Q1 - Q2

Development Office/ President's Office

Establish gift-handling and acknowledgement procedures

HCC Operational Plan FY 12‐13 ‐ G5, I3

122


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Institutional Advancement Annual Results Anticipated 4. Increase Conference Center revenue by 10% from $75,000 to 85,000. Increase clients from 100 to 120 (20% increase)

Unit Name Conference Center

Key Activities Timeline Generate and distribute the Conference Center Q3 - Q4 brochure Develop Conference Center’s webpage

Team Conference Center/ Development/ Comms.

Showcase the facilities to potential clients Review current rental revenue and policies; revise as necessary to increase revenues

5. Restructure the assignment and management of the Space Reservation Duties

HCC Operational Plan FY 12‐13 ‐ G5, I3

Arts & Culture

Hire a full-time Campus Space Coordinator who will maintain the campus calendar and coordinate utilization of public spaces at the College, including the cafeteria, multi-purpose spaces and the like (total number of annual events at all spaces: 2,250.); chair campuswide Space Committee

Q1 - Q4

HCAC/HR

123


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Institutional Advancement Annual Results Anticipated 6. Increase Box Office income by 25% (FY12 Baseline $8K)

Unit Name Arts & Culture

Key Activities Timeline Create and implement an outreach campaign Q1 - Q4 to increase public awareness of HCAC Events:

Team HCAC

Establish the HCAC website Improve design of printed promotional materials Continue Young Roots series blog Clean up e-blast list and regular database Capture new entries at all theater and gallery events Engage publicists when warranted and feasible; enlist Communications Director in press relations activities when possible Maintain comprehensive and current press contacts database Book television and radio appearances for artists on season calendar Coordinate ticket giveaways with FM radio disc jockeys; drop-off schedule for promotional materials; distribute flyers, mailers and palm cards at New York City night clubs and performance venues

HCC Operational Plan FY 12‐13 ‐ G5, I3

124


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Institutional Advancement Annual Results Anticipated 7. Increase theater rental income by 20% (FY12 net $60K)

Unit Name Arts & Culture

Key Activities *Produce 275 events in Fiscal Year 2012- 2013 (from independently produced events, commencements, pinnings, convocations) *Prepare materials on the operational costs related to the rental and use of the theaters

Timeline Q1 - Q4

Team HCAC

*Decrease the number of rental fee waivers/discount. Increase the number of paid rental events *Evaluate the possibility of restructuring or increasing the established rental fees (i.e.; commercial vs. non profit rates; weekday vs. weekend rates) *Create and implement an outreach campaign to promote the HCAC's venues as rental locations *Create and implement a press campaign in field and industry journals and outlets to showcase the theaters as rental opportunities *Secure one (1) press article that features the rental opportunities of the theaters *Place one (1) advertisement in a trade journal (theater/film/performing arts) to attract the rental of both theaters *Review rental budget formulations with Campus Safety and B&G to provide cost that is realistic, reasonable and fair *Explore the possibility of reinstating theater subsidy program (in conjunction with Legislative Affairs) or identifying grants that assist organizations with rental subsidies

HCC Operational Plan FY 12‐13 ‐ G5, I3

125


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Institutional Advancement Annual Results Anticipated 8. Identify and secure two (2) sponsors for advertising opportunities in College-produced publications

HCC Operational Plan FY 12‐13 ‐ G5, I3

Unit Name Communications

Key Activities Offer advertising opportunities in our e-newsletter and HCAC programs, or season preview flyers

Timeline Q3 - Q4

Team Comms.

126


Hostos Community College Operational Plan – FY 2012‐2013

Diversify the College’s sources of revenue (G5, I3) Administration and Finance Annual Results Anticipated 1. The College will improve its indirect cost ratio by 0.5%

Unit Name Office of Administration & Finance

Key Activities Timeline Establish college-wide policy and processes for Q1-Q4 setting the indirect cost ratio for grants

2. 100% of Special Programs stay within budget (lump sum allocations)

Budget

Schedule meetings three times a year Generate expenditure reports

Team Office of Administration & Finance

Q1, Q3, Q4 Budget Office; Special Program directors

Modify allocations

3. 100% of Continuing Education and Workforce Budget Development (CEWD) and Theater revenue will be deposited from cash accounts to city accounts before the CUNY year-end deadline (June 2013)

Generate quarterly expenditure reports for program directors Deposit revenue with the City Controller's Office on a quarterly basis

Q1-Q4

Budget Director; CEWD directors; Theater Director

Schedule quarterly meeting with department directors to ensure expenditures and revenue are on target

HCC Operational Plan FY 12‐13 ‐ G5, I3

127


Align and Expand the College’s Marketing and Branding Efforts (G5, I4) OAA - SDEM - CE&WD - IA

128


Hostos Community College Operational Plan – FY 2012‐2013

Align and expand the college’s marketing and branding efforts (G5, I4) Academic Affairs Annual Results Anticipated Unit Name 1. All marketing and branding materials that come OAA from the OAA division will be consistent with the Hostos and CUNY guidelines

HCC Operational Plan FY 12‐13 ‐ G5, I4

Key Activities All materials will be reviewed by our division prior to dissemination using a checklist developed by Division of Advancement

Timeline Q1-Q4

Team OAA, Institutional Advancement

129


Hostos Community College Operational Plan – FY 2012‐2013

Align and expand the college’s marketing and branding efforts (G5, I4) Student Development and Enrollment Management Annual Results Anticipated Unit Name 1. 100% of all SDEM Units promotional SDEM Units opportunities will be optimized to ensure compliance with college branding code (literature, emails, website, registration, college fairs, table banners, stationery) etc.

HCC Operational Plan FY 12‐13 ‐ G5, I4

Key Activities SDEM Units personnel will be given professional orientations on college branding code and personnel will optimize every opportunity to promote college brand

Timeline Q1-Q4

Team SDEM, President's Office, Institutional Advancement and OIRSA

130


Hostos Community College Operational Plan – FY 2012‐2013

Align and expand the college’s marketing and branding efforts (G5, I4) Continuing Education and Workforce Development Annual Results Anticipated Unit Name 1. Continuing Education and Workforce Continuing Development will diversify its marketing and Education branding to reach 10,000 media impressions that include Hostos 45th Anniversary

Key Activities Analyze 2011/2012 marketing outcomes

Timeline Q1

The Center of Workforce Development will focus on marketing and branding efforts that include: Catalogues, Grand Opening, Open Houses

Q1

Team CE

Continue to diversify marketing and branding Q1-Q4 efforts to include new markets (higher income, age, ethnicity) Promote Hostos 45th Anniversary in marketing Q1-Q4 efforts

2. All Continuing Education marketing will align with college wide branding protocols

HCC Operational Plan FY 12‐13 ‐ G5, I4

Continuing Education

Market opportunities for CE students through the website (e.g. create success stories)

Q1-Q4

Obtain marketing protocol from Office of Institutional Advancement

Q1

Review for compliance

Q1-Q4

CE, Institutional Advancement

131


Hostos Community College Operational Plan – FY 2012‐2013

Align and expand the college’s marketing and branding efforts (G5, I4) Institutional Advancement Annual Results Anticipated 1. Increase to 80% the usage of graphic/art guidelines and templates for all promotional material by academic departments and divisions

Unit Name Communications

Key Activities Develop a section on the Hostos website that details the Hostos branding and design guidelines

Timeline Q1 - Q4

Team Comms./OAA/ SDEM/CEWD/ AF/ President's Office

Hold quarterly communications training sessions with unit directors to review communications policies, including branding guidelines 2. Hold monthly meetings with Core Communications Group in order to coordinate consistent communications efforts

Communications

Re-establish the Core Communications Group Q1 - Q4 meeting

Comms./OAA/ SDEM/AF/ CEWD

Discuss and develop college-wide coordinated communications strategies

3. Develop and implement a college-wide advertising campaign in conjunction with Hostos' 45th Anniversary celebration

Communications

Develop a 12-24 month marketing plan to be launched in September 2012

Q1 - Q4

Comms./ SDEM/CEWD/ President's Office

Q1 - Q4

Comms./OAA/ SDEM/CEWD/ AF/President's Office

Develop a 45th Anniversary celebration logo 4. Place at least five (5) 45th Anniversary celebration-related stories in local, trade, and Hispanic media outlets

Communications

Develop 45th Anniversary-related stories Identify media outlets to target Pitch stories to selected media reporters

HCC Operational Plan FY 12‐13 ‐ G5, I4

132


Hostos Community College Operational Plan – FY 2012‐2013

Align and expand the college’s marketing and branding efforts (G5, I4) Institutional Advancement Annual Results Anticipated Unit Name 5. Place at least ten (10) Hostos-related stories in Communications local, trade, and Hispanic media outlets

Key Activities Speak with Cabinet members monthly to discuss the progress of the communications initiatives outlined in the strategic plan

Timeline Q1 - Q4

Team Comms./OAA/ SDEM/CEWD/ AF/President's Office

Create Hostos story series for web and press Develop success stories Identify media outlets to target

6. Increase Facebook followers by at least 2,000

Communications

Develop a social media outreach strategy for OIA's Facebook and Twitter pages

Q1 - Q4

Comms.

7. Increase the College’s use of the Space Reservation Online web link to 300 users

Arts & Culture

Finalize and launch the Space Reservation Web Page

Q1 - Q4

HCAC/Comms.

Disseminate email flyer and brochure detailing the space reservation process Promote SRC web link through the monthly college e-newsletter

HCC Operational Plan FY 12‐13 ‐ G5, I4

133


2012-13 College-Wide Operational Plan

Office of the President


Hostos Operational Plan 2012-2013