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GETTING DATA-DRIVEN INFO FROM PAPERLESS DOCUMENT MANAGEMENT It seems like an odd concept, but never underestimate the ingenuity of tech-savvy, persistent computer science engineers. Big data analytics tools and business intelligence are already prevalent in the large enterprise arena and may move toward small and mid-sized companies. Though such applications may appear costly, deployments are growing more affordable.

If a company were to use such software to sift through its document management system, there's little doubt that the program would identify a wealth of hidden digital information within previously tangible files and records often overlooked. From spreadsheets to licensing contracts, algorithmic conclusions will be harvested from these assets to provide managers with unique insight regarding their business practices. A public example Government agencies throughout the United States harvest and process data on a daily basis, some of them by the hour. While some constituents have expressed concern regarding their privacy, analytics tools provide legislators with statistical information that can be used to improve road conditions, incite development projects and settle property disputes. One of the first steps toward deploying such a program is fully utilizing document management workflow. Howard Owens, a contributor to The Batavian, an online newspaper covering greater Genesee County, N.Y., claimed that the county's legislators recently began working with tablets as a part of www.papersave.com

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an initiative to go paperless. Genesee Chairman Ray Cianfrini claimed that the nine courthouse members assembled in Batavia's City Hall to test it out. "Everything I'm seeing, though, this is going to transform the way we do business and it will save money," he told the news source. "I've been advocating for us to go paperless since I first came on the Legislature." Apparently, the county spends about $35,000 a year on printing back-up material and uses 1,098 cartons of paper a year, amounting to more than 5 million sheets annually. The only thing that's hindering the transition to a completely electronic solution is the broad learning curve for some of the members. Once the move toward a wholly paperless workflow occurs, the digital format is expected to deliver a more comprehensive view of all courthouse operations. Trends and practices that inhibit the legislature from operating to its full potential may be recognized and mitigated through the usage of basic analytic tools. Gaining consumer insight For private market participants looking to drive profits upward, business intelligence applications can be quite useful. Again, the more documents within electronic workflow there are, the greater the perspective of executives. If records are left to mold in filing cabinets or hidden in the bowels of cluttered desk drawers, an analytics solution can effectively provide professionals with market intelligence. Professional sports teams are even capitalizing on paperless solutions. Ben Fischer, contributor to New York Business Journal, noted that the New York Mets baseball team will offer fans the chance to purchase tickets on their smartphonesand present them to ushers for admittance. Fischer claimed mobile solutions within Major League Baseball are expected to double from 2012 levels, as anywhere from 20 to 30 percent of all tickets are predicted to be purchased through computing devices. What this system provides the MLB and other organizations with, is the opportunity to view who actually purchased the tickets. More often than some would think, scalpers sell to fans denied entry, which can tarnish a team's market research initiatives. With mobile ticketing, franchises can derive specific information regarding customers, such as which teams they prefer to see the home team play or where they typically sit. Aside from reducing costs and streamlining the workflow, organizations have the opportunity to gain information they can leverage to obtain a loyal customer base. For government entities, it can give them a better idea of how to satisfy the needs of constituents.

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877-727-3799


_________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: document management software

www.papersave.com

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877-727-3799

Getting data driven info from paperless document management  

It seems like an odd concept, but never underestimate the ingenuity of tech-savvy, persistent computer science engineers. Big data analytics...

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