DOCUMENT MANAGEMENT SOFTWARE MAY BE THE SAFER OPTION There's no denying the fact that every organization holds some sort of sensitive information. Whether regarding constituents, employees or customers, tangible files containing particularly delicate intelligence are always at risk of being lost or stolen, which could result in serious legal or financial consequences. For this reason among others, business leaders and lawmakers have switched to document management software in order to create a more stable processing environment.
Tore it to shreds? Not good enough Never underestimate the assiduous nature of dedicated criminals. Although people may believe an office shredder will deter those with ill intentions from stealing monetary information, some shady characters will spend hours sorting through the pieces and then reassembling files that can reveal a lot about a person's activities. It's easy to think "who has the time for that?" - but that's a question many professionals regret asking after such an event transpires. According to NBCDFW, Patrick Doucet, a 43-year-old man from Fort Worth, Texas was recently accused of sharing destroyed bank records with thieves. The news source reported that the criminal used to work for Cintas Document Management, an Ohio-based shredding company that lauds its off-site business as safe and secure. Law enforcement claimed that the number of potential victims is estimated to be in the thousands, accounting for millions of dollars in losses.
Detectives claimed that a Seattle man became a victim of identity theft as a result of the operations. Investigators told NBCDFW that they found his torn-up check in a trash bin just outside of Doucet's house. It's instances such as this that convince financial institutions to invest in a paperless document management system in order to prevent these kinds of activities from occurring. Allstate, an insurance company and customer of Cintas, responded that it's doing everything it can in order to mitigate the issue. Lawmakers following suit To the chagrin of criminals, many legislators have been entering electronic workflow in order to gain a better handle on their public and confidential records. ECM Connection reported that the Floyd County, Ga. Superior Court Clerk's office will be accepting paperless real estate documents in order to streamline the organization's processes. In addition, it's believed that the newly implemented system will give the authority better protection over records that will most likely contain confidential financial data. "I am very excited to be leading the way into this arena of technology," said Floyd County Superior Court member Barbara Penson, as quoted by the news source. "Floyd County has been seeking e-recording avenues for all documents for at least two years now." Although some naysayers may believe that there are inherent security risks with a paperless solution, the security capabilities and protection protocols of these systems have been praised as vastly superior to their tangible counterparts. The news source stated that the document imaging workflow will also allow attorneys, banks, lien filers and title companies to quickly scan, upload and submit files to the clerk's office through an online interface. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: document management software
There's no denying the fact that every organization holds some sort of sensitive information. Whether regarding constituents, employees or c...