SGA Agenda - March 28, 2019 by Hofstra University

Agenda of the 83 Senate rd

Hofstra University Student Government Association March 28, 2019 Student Center Greenhouse Call to Order I.Quorum Call II.Special Business A. Residence Life & Facilities and Operations B. Empowering Activism at Hofstra Crash Course III.New Business A. S.A.2019.83.016 B. S.A.2019.83.017 C. S.A.2019.83.018 IV.Approval of the Senate Minutes from March 14, 2019 I.Approval of the Cabinet Minutes from March 27, 2019 II.Executive Board Reports A. President — A. Normandin B. Vice President — D. Denton C. Comptroller— M. Kutsch D. Secretary — M. Nijjer I.Committee Chair Reports A. Appropriations — T.Grief B. Club Relations — B.Crofts C. Public Relations — A. Labrie D. Rules — C. Ramirez E. Spirit — C. Tomasso F. Student Services — I. Schmidt I.Special Reports A. Election Commission Report II.For Good of the Order III.Announcements IV.Snap Cup Adjournment

Hofstra University Student Government Association Two Thousand and Nineteen

S.A.2019.83.016 Constitutional Amendment: Addition of a Chief of Operations Taken from pages 6 and 21 of the Student Government Association Constitution.

101. OFFICE OF THE PRESIDENT 101.1 POWERS AS CHIEF EXECUTIVE: The President shall serve as the Chief Executive of the Student Government Association. A. Appointments: The President shall appoint all officers of the Student Government Association not otherwise elected. A. Delegation of Authority: The President shall carry out or delegate all duties not vested in any specific office or group.

102. OFFICE OF THE VICE PRESIDENT 102.1 COMMITTEE ASSIGNMENTS: The Vice President shall make appointments to all legislative committees. 102.21 SENATE AGENDA: The Vice President shall submit the agenda for the Student Government Association Senate meetings to the Senate body prior to each meeting. Said agenda shall contain a list of all matters to be discussed by the Senate. 102.32 COMMITTEE PARTICIPATION: The Vice President shall serve as an ex officio member on all Committees but shall not vote. In the event where a Committee Chair has not appointed a Chair pro tempore, the Vice President shall preside over the Committee. 102.43 VOTING POWER: The Vice President shall preside over the Senate meetings with no voting power save for the case of a tie. In the event of a tie the Vice President shall have the final vote. 102.54 SENATE ATTENDANCE: The Vice President of the Student Government shall chair Senate meetings. A. In the case that the Vice President is unable to chair the Senate meeting, the Rules Chair shall serve as Chair pro tempore. If the Rules Chair is unable to Chair the meeting, the line of succession shall be in alphabetical order of Committee Chairs followed by the Comptroller, then the Chief of Operations.

104. OFFICE OF THE SECRETARY CHIEF OF OPERATIONS

104.1 OFFICE MANAGER: The Secretary Chief of Operations shall order all needed supplies for the Student Government Association office. 104.2 CORRESPONDENCE: The Secretary Chief of Operations shall facilitate all correspondence including, but not limited to, internal updates and directing inquiries from external parties. 2

104.3 MEMBERSHIP ROSTER: The Secretary Chief of Operations shall keep an updated roster of all the members of the Student Government Association. 104.4 COMMITTEE ASSIGNMENTS: The Chief of Operations shall make appointments to all legislative committees. 104.5 STUDENT GOVERNMENT ASSOCIATION WEBPAGE: The Secretary shall work with the Public Relations Committee and the SGA Advisor to update the Student Government Association’s webpage. 104.6 VOTING POWER: The Secretary shall not have a vote in the Student Government Association Senate. 104.6 OFFICE OF THE SECRETARY: The Chief of Operations shall oversee a secretary for the Student Government Association. A. The Secretary shall record and maintain accurate minutes of the Student Government Association Senate and Cabinet. B. The Secretary shall not have a vote in the Student Government Association Senate or Cabinet. C. The Secretary of the Student Government shall attend Senate meetings. 104.7 SOCIAL EVENTS COORDINATOR: The Secretary Chief of Operations may appoint and oversee a Social Events Coordinator at their discretion. 104.8 SERVICE COORDINATOR: The Chief of Operations may appoint and oversee a Service Coordinator at their discretion. 104.9 SENATE ATTENDANCE: The Secretary Chief of Operations of the Student Government shall attend Senate meetings. 104.10 ASSOCIATE APPLICATIONS: The Chief of Operations shall oversee applications for associate positions and shall have full discretion to appoint them to committees. 104.11 APPOINTED POSITIONS: The Chief of Operations shall act as an advisor to all appointed positions.

201. OFFICERS 201.3 ELECTION OF OFFICERS: The first order of business at the first Senate meeting following the annual election, following the qualification of the President, Vice President and Senators, shall be the election of the following officers of the Student Government Association. A. Comptroller: The Comptroller shall be elected from among the Senators-at-Large. B. Chief of Operations: The Chief of Operations shall be elected from among the Senators. C. Committee Chairs: The Chairs of all legislative Committees established under Section 202.1 of these Bylaws shall be elected from the Senators-at-Large. D. Voting for the Election of Officers i.Election of a candidate to a chair position shall be constituted by a majority plus one (1) of votes of voting members present at the time of the election. ii.If any one candidate does not achieve a majority of the votes, the two (2) senators with the highest plurality of votes shall have a run-off election immediately following, until a candidate earns a majority of the votes.

302. CODE OF ETHICS AND CONDUCT 302.1 Each member of the Student Government Association shall adhere to an accepted standard of official conduct. Members shall adhere to the attendance requirements outlined in the Policy Series. Complaints filed under this section shall be addressed to the Ethics and Conduct Chair or the Rules Committee Chair, as appropriate. 302.2 The President and Vice President shall not influence motions, votes, or debate of the voting members of the Executive Board.

If passed, this legislation shall only go into effect following turnover into the 83rd Senate.

Respectfully Submitted, Joey Alameda Senator

Kaylor Dimes Senator

Zain Farooqui Senator

Kathryn Harley Senator 4

Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.017 Content Change for Campaigning This is from page 24, from the Election Rules section of the Policy Series. F. CAMPAIGNING: 1. The start of campaigning shall begin at a time and date determined by the Elections Commission and approved by a majority of the Senate. 2. There shall be no campaigning discussion of elections at any of Hofstra University’s computer labs or academic areas such as but not limited to classrooms, laboratories, libraries, etc. workstations. 3. There shall be no campaigning in the Student Government Association office or during any Student Government Association activity. 4. Publicity: a. No individual or endorsing group shall publicize prior to the start of campaigning. b. The Elections Commision may publicize prior to campaigning and during campaigning to advertise the election in general. c. Flyers may shall not be hung in off-campus business establishments. d. All mediums of campaigning shall be in good taste and may shall not libel or slander another candidate, nor destroy any campaign materials of another ticket. e. All flyers shall be approved by the Office of Student Leadership and Engagement, whom shall keep a file of all approved flyers to which the Elections Commission may refer. f. Ads may be placed in The Hofstra Chronicle for a combination of up to two (2) pages. The breakdown of these pages is at the discretion of the candidate or ticket. 2. Finances: a. Any candidate for the position of Senator-At-Large Senator or Justice shall not personally spend more than $50.00 $100.00 to finance his or her campaign. b. Any candidate for the position of Senator-At-Large Senator or Justice shall not accept donations more than $100.00 of donations for the duration of their campaign. c. Tickets shall not may personally spend more than $100.00 collectively $500.00 to finance their campaign. d. Tickets may accept independent expenditures donations from Student Government Association recognized clubs and organizations. Tickets shall not accept donations totaling more than $100.00 from any single source. Tickets shall not accept any additional donations after reaching a total of $500.00 from all sources. e. The fair market value of all items given or sold to prospective voters shall be included in the spending limits stipulated above. f. Receipts shall be kept for all purchases and shall be submitted to the Elections Commission immediately after the end of voting.

2. Ads may be placed in The Chronicle for a combination of up to two (2) pages. The breakdown of these pages is at the discretion of the candidate or ticket. 3. Endorsements: a. Candidates may seek the endorsement of any group, department, or individual on campus. Any financial endorsements are subject to the spending limits stipulated above. b. A Student Government Association recognized club or organization may officially decide to endorse a ticket or candidate through a majority of the members present and voting, unless otherwise stipulated in said club or organization’s constitution. No candidate or ticket that does not have the official endorsement of a Student Government Association recognized club or organization shall may use any said club or organization resources. i.The Elections Commission will shall give ticket endorsement forms to be completed by clubs to be submitted to the Elections Commission. ii.Department heads must submit in writing official endorsements of tickets to the Elections Commission. b. A Student Government Association club or organization may only donate income budget to any candidate or ticket. No budget generated from the Student Activities Fee may be used to support any candidate or ticket. 2. The use of online social media is allowed. Any message sent or posted shall be in good taste and shall neither slander nor libel any other candidate(s) or ticket(s).

Respectfully Submitted, Jack McDonough Senator

Manni Doan Senator 6

Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.018 Student Government Association Preamble Update

Taken from page 11 of the Student Government Association Constitution.

206. RULES COMMITTEE 206.4 STUDENT GOVERNMENT ASSOCIATION RECOGNIZED CLUBS: Organizations that wish to seek recognition by the Student Government Association shall first be recognized by the Office of Student Leadership and Engagement (OSLE). Following the probation period of one semester, as required by OSLE, those organizations shall present their constitutions to the Rules Committee for approval before official recognition by the Senate. No club or organization shall be recognized whose governing documents do not conform to the following general standards: A. The club’s and/or organization’s documents shall be constitutional in accordance with Student Government Association governing documents. B. Each Student Government Association recognized club shall adapt the Student Government Association’s Club Preamble to their constitution. The preamble is as follows: Under Article I, section two, of the Student Government Association Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. A club or organization shall be defined as non-exclusive in its membership and actions if it extends equal opportunity to all qualified individuals without regard to Protected Characteristics. Qualified individuals are defined as those who meet the expectations and standards of the organizations’ inherent purpose. A club or organization shall be defined as non-exclusive in its membership and actions by “extending equal opportunity to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status (characteristics collectively referred to as ‘Protective Characteristics’) in employment and in the conduct and operation of Hofstra 1 University’s Educational programs and activities…”

Noted from Hofstra University’s Nondiscrimination Policy, January 2016. 7

Respectfully Submitted,

Antonella Colon

Zain Farooqui

Wiley Fletcher

Gisselle Ortiz-Jimenez

Senator

Jack McDonough

David Oâ&#x20AC;&#x2122;Brien

Kelly Rose

Cristian Sanchez

Senator

Emanuelle Souffrant Carissa Ramirez Senator

Rules Chairwoman

Agenda of the 83â&#x20AC;&#x2039;rdâ&#x20AC;&#x2039; Senate

Hofstra University Student Government Association March 14, 2019 Multipurpose Room West Call to Order at 8:33pm I. II.

Quorum Call Special Business A. Steve Fabiani, Vice President of Information Technology and Digital Innovation i. Started in December, has a staff of 87 people. Works directly under the president and with the other vice presidents of the university. ii. New Perspective - Identifying needs on campus 1. Service that IT provides on campus is not very consistent 2. Knowledge of services is not consistent with students 3. People have difficulty working cross department and it is similar to having committees as SGA does 4. More focus on performance metrics 5. First Impressions a. What does IT do on campus? i. Many students are not aware of what services and technology is available on campus, and especially what IT provides b. The Website and Portal i. Seeing the different designs is refreshing for a lot of students ii. The website is very circular upon itself where students can keep clicking on links to find another page but never to the specific page they are trying to get to iii. Many links are broken, some mentioned were those relating to accessibility iv. Contact IT by calling ext. 37777 or sending an email to helpdesk@hofstra.edu v. WiFi in the Library 1. Only certain rooms have WiFi and this can be detrimental to students attempting to submit assignments that have online deadlines vi. WiFi in the ResHalls 1. WiFi randomly drops in service 2. HofstraGuest is not very reliable vii. WiFi availability on campus

III.

1. To all students: a. Every time WiFi drops out, send an email to helpdesk@hofstra.edu 2. Breslin basement and the main floor of Calkins do not have reliable WiFi 6. Key Service Lines and Alignment a. Office of the Chief Information Officer (CIO) b. Digital Infrastructure i. Security 1. Sometimes after logging out of the portal and opening the website again, students are logged in again but having not entered their login information c. Enterprise Systems i. The Hofstra App 1. Is nice to have but very inaccessible and isn’t user-friendly d. Ed Tech i. Printers 1. Need more color printers 2. PridePrint won’t directly connect to some personal computers and students will have to use e. Engagement and Support 7. Closing thoughts: a. Multi-factor authentication is on the agenda going forward, hopefully by 2020 b. Online bias reporting system - He had a meeting about it last week with DSA personnel. Students brought up online reporting at the University Town Hall - this is also part of the plan i. Looking at potential solutions to help getting a system in place sooner rather than later but no guarantee as to when it may be implemented ii. S.A.2019.83.015 will be seen tonight but regardless of having been passed or not, he would like to see it. c. Would IT be interested in student input moving forward? i. Conversations would have to happen with VP Houston Dougharty, before VP Steve Fabiani could take them up B. SGA Town Hall i. Members of SGA presented about their initiatives and current projects underway New Business A. S.A.2019.83.015 i. A Resolution to Establish an Online Reporting System at Hofstra University ii. A continuation of efforts from last semester, includes history of the movement towards an online reporting system as well as the reasoning for the current goals of the campaign. iii. Includes the data gathered from SGA survey results iv. Questions: 1. Chair Crofts: Why the word “Demand” a. Using the strongest possible wording to reflect the strength of student sentiment 2. Senator MacCarthy moves to change discussed to expressed in the second whereas clause a. Friendly

3. Senator MacCarthy moves to add “in the Fall of 2018” after “established an email” in the third whereas clause a. Motion seconded b. Motion passed by a vote of 32-0-2 4. Senator MacCarthy moves to change the tense of the third whereas clause to be consistent a. Friendly 5. Senator MacCarthy moves to reformat the wording of the last whereas clause a. Friendly 6. Chair Crofts moves to pass S.A.2019.83.015 a. Motion seconded b. Motion passed by a vote of 32-0-2 B. SGA Club Recognition Hearing i. Hofstra Hellenic Society 1. The “Real Greeks of Hofstra” as they are an organization focused on united students of Greek descent and are not affiliated with Hofstra Greek Life. The Hellenic Society had been a club at Hofstra for a while before it went inactive. The Hofstra Chapter of the Hellenic Society were a founding member of IHS, the Intercollegiate Hellenic Society. Would like to be recognized by SGA to be able to represent Hofstra. In the Pride Den, the Hellenic Society has a plaque from many years ago, reflecting historic presence at Hofstra. Participate in Greek heritage parade in the spring. Were approved by OSLE last semester. Have had bowling nights, greek dinners and Greek night at Fordham university to raise money for earthquake victims in Greece. Meet in the basement of Breslin biweekly. The Greek Independence parade will occur next month and they hope to participate in that. There are many international students in the club so they would like to have a dinner on campus for those students that are unable to visit home over the breaks in the Hofstra academic calendar. Collab with other clubs like EU and show My Big Fat Greek Wedding. Planning to have traditional greek dinners, cultural events to reflect international student community from Greece.Rejoin the community and collab with other social organizations and reinvigorate Greek pride and Hofstra Pride. 2. Questions: a. Chair Crofts: How many members at meetings? i. Depends, 8-10 for normal meetings b. Chair Crofts: Do you have a GetInvolvedHU page? i. Yes. 12-15 active members on the site. c. Senator Osner: What are the class standings of your EBoard? i. Graduating president, rest of Eboard is mostly Juniors ii. Holding elections at the end of the semester, many underclassmen interested in leadership roles d. Senator Doan: What is the biggest event you’ve held, and what was the attendance? i. Fundraiser with Fordham two weeks ago, hard to say because it was two organizations e. Senator Fletcher moves to add two minutes of questioning time i. Motion seconded ii. Motion passes f. Senator Spann: How many members attended the event at Fordham? i. About 10 members, they had reserved a table

g. Senator Read: How do you fundraise? i. We all pitch in, we have no dues. 3. Debate: a. Senator Tomy moves to take a straw poll to gauge sentiment on recognizing the Hellenic Society. i. Poll occurred b. Senator Dimes moves to recognize the Hofstra Hellenic Society i. Motion seconded ii. Motion objected iii. Motion rescinded c. Chair Crofts moves to recognize the Hofstra Hellenic Society i. Motion seconded ii. Motion objected d. Debate: i. Chair Crofts speaks for 1. There are many conflicts with this club however, there are many younger students interested in their eboard and we should be doing our best to allow this club to submit their budgets by the due date tomorrow 2. Passes to Senator Harley a. Could help international student community ii. Senator Spann speaks against 1. Took notes, it feels like we are missing a lot of little pieces. Their history is long, but they were short on details, and their biggest event was at another school where they only took 9 or 10 students from Hofstra. They are not doing the work that they need to do to show that they have the qualifications. They didnâ&#x20AC;&#x2122;t bring any handouts like other clubs do. iii. Senator Farooqui speaks for 1. When they came to Rules, the club brought rosters to the meeting. They had enough students to allow them to come to senate, should have brought them tonight. When the club was founded in the 1980s, they were the founding chapter of the national society. They were alluding to the fact that they went inactive, and are now trying to restart the organization. 2. Passes time to Senator Alameda a. Technology in the room was not inviting to get information from the club 3. Chair Crofts: a. Since they went to another school, they had to get a bunch of their members to go somewhere else, which reflects effort 4. Senator Fletcher a. As they mentioned, they have a GroupMe with over fifty members 5. Senator Oâ&#x20AC;&#x2122;Brien speaks against a. It is unfair to other clubs and we should hold all clubs to the same standard

b. Passes time to Senator Spann: i. They are trying to revive their club through us, rather than through their own efforts c. Passes time to Senator Read: i. We have seen other clubs that have put out much more effort this semester. e. By a vote of 27-7-1 that motion passes i. The Hofstra Hellenic Society has been recognized by the Student Government Association C. Senator Read moves to table the remainder of the agenda i. Motion seconded ii. Motion objected iii. Debate: 1. Senator Read speaks for a. The technology available in the room is not up to our standards and staying in this meeting is not fair to the constituency b. Passes time to Senator Fegley i. This meeting is ineffective as members of the Senate cannot hear each other 2. Senator Osner speaks against a. The remainder of the meeting will be committee reports that do not take much time at all the get through. The only thing that is wasting time right now is this debate that we are having b. Passes time to Senator MacCarthy i. The things on the agenda that required a lot of attention have already passed. The only things left are the minutes and reports. ii. Passes time to Chair Schmidt 1. Members of the senate are in control of whether side conversations take place 3. Chair Tomasso speaks for a. Since many members of the senate do not really want to be here we should adjourn as it is not effective to see people not enthusiastic to be in the meeting. b. Passes time to Senator Fletcher i. Since the E-Board is not here c. Comptroller Kutsch: i. Point of order, he is still here, and is prepared to deliver the Eboard reports from President Normandin and VP Denton 4. Senator McDonough speaks against a. There are people that rely on their representatives to be at the Senate table. We have a quorum, and we should tend to the rest of the agenda which is not much. b. Passes time to Senator Harley i. This is relevant information going into Spring Break c. Passes time to Senator MacCarthy i. Being comfortable in the room should have been a point of personal privilege 5. By a vote of 4-30-1 that motion does not pass iv. Chair Tomasso moves to table the E-Board reports 1. The chair will not see that motion

IV.

VI.

VII.

Approval of the Senate Minutes from March 7, 2019 A. Senator Farooqui moves to suspend the rule regarding technology at the table i. Motion seconded ii. Motion passed B. Chair Schmidt moves to pass the Senate minutes i. Motion seconded ii. Motion passed C. Senator Farooqui moves to reinstate the rule regarding technology at the table i. Motion seconded ii. Motion passed Approval of the Cabinet Minutes from March 13, 2019 A. Senator Read moves to suspend the rule regarding technology at the table i. Motion seconded ii. Motion passed B. Senator Firooz moves to pass the Cabinet minutes i. Motion seconded ii. Motion passed Executive Board Reports A. President — A. Normandin (Comptroller Kutsch presents) i. Student Leadership Awards nominations close tonight! Make sure to nominate your fellow student leaders ii. The committee convention for reorganization met this week, updates will be shared at the next senate meeting B. Vice President — D. Denton (Comptroller Kutsch presents) i. CDIO : ii. After serving on the search committee, I am to happy share that the CDIO position has been filled by Cornell Craig who is currently the Assistant Dean of Diversity and Inclusion at Pace University. Cornell will report to President Rabinowitz and have a number of responsibilities including creating a plan to hire more faculty of color, and implementing educational programs on bias and cultural competency. Addressing diversity and inclusion on Hofstra's campus will require time and dedication. I believe that the CDIO will have a lot on their plate, and so regardless of who was hired, I believe that it is important for us, especially as students and members of SGA, to support the CDIO as best as we can and work with them to improve diversity and inclusion on Hofstra's campus. Looking forward to welcoming Cornell to campus on April 1 when he begins, and supporting him in all the work that he will lead on campus. iii. Task Force for Representation in Public Spaces iv. The Task Force is in the process of drafting a report to be sent to President Rabinowitz by the end of the semester. The report will include recommendations on curriculum, sculptures, and more related to what we have discussed since the start of the last semester and have heard from members of the Hofstra community. C. Comptroller— M. Kutsch i. No report D. Secretary — M. Nijjer i. No report Committee Chair Reports A. Appropriations — T.Grief i. Senator Ottavio presents 1. Appropriations saw 7 clubs this week and allocated 97% of the requested amount. 2. Senator Spann moves to pass the allocations

a. Motion seconded b. Motion passed 3. Senator Fletcher moves to pass the Appropriations minutes a. Motion seconded b. Motion passed Club Relations — B.Crofts i. Senator Ismail presents 1. Talked about office space allocations and the form is open until March 27th. Audit form has gone out and 82 clubs have responded. 2. Chair Schmidt moves to pass the Club Relations minutes a. Motion seconded b. Motion passed Public Relations — A. Labrie i. Ongoing project is the SGA website 1. Senator Harley will be working on the redesign over the break ii. Senator Firooz will be working on Spirit Week PR iii. Build-a-Friend theme is Farm Animals iv. Videographer was supposed to come and film today, but she had other club events to attend to, so the committee is working to find new dates. v. Senator Dimes moves to pass the Public Relations minutes 1. Motion seconded 2. Motion passed Rules — C. Ramirez i. Senator McDonough presents 1. Saw Hofstra Hellenic Society a. Recognized tonight 2. Saw Gender Identity Alliance a. Passed constitutional amendments 3. Saw the resolution to establish the campus online bias reporting system a. Passed 4. Discussed legislation regarding absence policy a. If anyone has concerns about the legislation, please reach out to the cosigners 5. Senators Farooqui and Rose are continuing to work on legislation for JPanel a. If there are questions regarding the legislation, please reach out to the cosigners 6. Senator Ortiz wants to rework the Academic Affairs committee, moving away from what SGA’s former Academic Affairs committee was and looking to the future to see what SGA can do ii. Senator Ismail moves to pass the Rules minutes 1. Motion Seconded 2. Motion Passed Spirit — C. Tomasso i. CAA Watch Party - there was excellent turnout ii. Discussed stressbusters, 2 clubs submitted proposals to be part of the programming iii. Spirit Week - the dates are 15th-20th of April, with one hour of mandatory tabling iv. Senator Harley moves to pass the Spirit minutes 1. Motion seconded 2. Motion passed Student Services — I. Schmidt

VIII.

IX. X. XI.

i. No formal minutes ii. Surveyed this week. With the new undergraduate enrollment number, the goal for surveys is 2,000. The rate of surveying is down this week, so we need a real push to finish strong and get enough surveys to meet this number. Tomorrow, we need a little over 500 surveys to hit our mark. Having one additional person at the table makes a huge difference, so please sign up to table if you have any free time. iii. For SAAM tabling hours are for letters of support for the display that will be going up in the library for the month of April iv. Data from surveys is beneficial in passing resolutions v. April 3rd is the Community Share event vi. Senator Greenberg - Tabling for Friday 1. Tomorrow is Cornhole in the student center 9-5, the supplies for giveaways are upstairs 2. Please only give one giveaway per person so that the supplies last until the end of the day 3. Freshens and Red Mango have the umbrellas for smoothies, theyâ&#x20AC;&#x2122;ll be using those as long as supplies last, please encourage friends to go and utilize them Special Reports A. Elections Commission report - Chair Tomasso presents i. Met to fill out catering for the info sessions and the ticket debate ii. Info sessions are mandatory for anyone running to be in the next SGA For Good of the Order Announcements Snap Cup

Chair Crofts moves to adjourn Motion seconded Motion passed Senate adjourned at 10:10 pm

Cabinet Agenda Student Center Plaza East March 27th 2019 I. II.

Call to Order at 6:30 PM New Business A. INTO Presentation with Vice Provost Brinkmann and Dr. Gaughan 1. President Normandin introduces Vice Provost Brinkmann 2. Vice Provost Brinkmann states that he is the Vice Provost for Research and Graduate Studies. Previously, he was at the University of South Florida. 3. INTO for Higher Education; is a program that helps to recruit and retain international students at Hofstra. Across the nation there has been a problem with recruiting and retaining international students. Most universities have seen a significant decline in international applications; at Hofstra graduate level there has been a 25% decline in international applications. This decline could be a long term problem; Hofstra is not only competing with other educational institutions in the United States but also competing with Canada and schools in European countries 4. Adelphi University works with a company known as â&#x20AC;&#x153;Sure Light â&#x20AC;&#x153;to recruit international students 5. There is an emerging standard to use secondary parties to recruit international students 6. Participants in the INTO program can take part in non-matriculated programs 7. INTO will still foster direct entry, but will also recruit students who fall a bit behind the English language admission standards and will set them up on a plan to improve their language skills before entering as a matriculated student at Hofstra 8. INTO is the oldest and the most respected pathway program for international students 9. The INTO program will help provide greater resources and support to Hofstra international students 10. Vice Provost Brinkmann believes that INTO will be transformative for Hofstra, including financially 11. In terms of timeline, in the next 5 -10 years there is a hope to have about 500 international students through the program 12. Vice Provost Brinkmann turns it over to Dr. Frank Gaughan 13. Dr. Gaughan states that education in an international setting is critical to everyoneâ&#x20AC;&#x2122;s success and emphasizes how immersive is critical

14. Dr. Gaughan mentions the Global Mentor program, and how he hopes to see that program grow. With the lunch of the INTO program, there will be multiple social events on campus to help build connections and socialization for incoming INTO students and their peers 15. Dr. Gaughan states with a fantastic faculty and student body the program will be a great success 16. Assistant Vice President (AVP) for Student Affairs Jean Peden Christodoulou joins the conversation and mentions the current International Student Affairs office that is overseen by the Division of Student Affairs. Any student who comes in through the pathway of the INTO program will still be recognized as a Hofstra international student 17. Questions a) Senator Bathija asks if applications will be accepted from other international students/outside of the INTO program (1) Vice Provost Brinkmann states that yes traditional international applications will be still be recruited and considered for admission b) Senator Bathija follows up with asking if the INTO students will be required to live on campus (1) AVP Jean Peden Christodoulou states that for at least a year they hope to have the INTO students live on campus for a year. The desire is to have students live wherever they want, but the hope is that they will live on campus in the beginning. Some houses are being reserved in Colonial Square. c) President Normandin asks where the INTO office will be stationed (1) Dr. Gaughan states that currently the INTO office is on the second floor of Axinn Library. Overtime INTO and the Career Center will move to Weller Hall d)

President Normandin asks if there will be administrative changes (1) Vice Provost Brinkmann states that yes, there will be some people who are currently with Hofstra and will move into the INTO space and others will act as Student Affairs support

e) Chair Crofts asks if the INTO students will participate in the traditional orientation or international student orientation (1) AVP Christodoulou states that they will participate in the international student, and there will be additional programs tailored towards INTO students f) Chair Crofts asks if INTO students will have access to multiple advisors (both from the INTO program and the Center for University Advising) (1) Dr. Gaughan states that at the beginning he will serve as the student's advisor. Upon matriculation, they will receive a different adviser in their designated areal The students will be in the Student Success Connect system. g) Chair Schmidt asks if there will be special programs to help encourage the INTO students to get active with clubs, and other areas on campus (1) Dr. Gaughan shares that once they get a better idea of the students that are coming to Hofstra

(2) Vice Provost Brinkmann adds that when they learn more about what the students are interested in, it would be great to link them with clubs to get the students involved. SGA could help with providing information and feedback in this area. h) Chair Ramirez asks how leadership behind Hofstraâ&#x20AC;&#x2122;s INTO program will reach out to students outside of SGA (1) AVP Christodoulou shares that offices like International Student Affairs would love to hear from students on their ideas, feedback, and more. i)

Senator Phillips asks if the program needed help with advertising (1) AVP Christodoulou states that there is an application process

Senator Bathija asks if the english language program will still be available (1) Dr. Gaughan states that smaller courses can supplement larger courses

k) Senator Rielly asks if there will be a large difference in tuition for international students who are entering Hofstra and choosing to enroll in the program versys international, students who opt away from it 18. Vice Provost Brinkman states that Hofstra has an important, and strong responsibility to do the INTO program well because the students participating in the program are extremely courageous and excited to participate in the program 19. Follow up a) Chair Ramirez states in the future the Club Relations committee could work with leadership and students of the INTO program to help provide information and encourage engagement b)

Senator Phillips mentions the cost of the program and how it might impact Hofstra

President Normandin follows up on the fact that it is important for SGA to provide a support structures to the program, and INTO students

B. Hofstra Student Leadership Award Decisions 1. President Normandin states for the SGA-sponsored awards, that winners need to be selected 2. For the consideration process, will not consider a nomination for someone who was nominated for their role/work in SGA. Additionally, the vote will be based off of the descriptions that were submitted. 3. Chair Tomasso moves to vote Hofstra Model United Nations Club to receive the most accomplished SGA recognized club a)

Motion seconded

Motion passes by a vote of 4-2-0

4. Chair Ramirez moves to vote Andre Biccum receive the most inspiring student leadership award a)

Motion seconded

Motion objected (1) Informal Debate

(a) Chair Ramirez states that through reviewing the nominations it is clear that Andrew ecompasses what it means to be a student leader and is well rounded (b) Chair Crofts states that while Andrew Biccum is deserving of this award, after reading through the descriptions for Daisy Mae it is clear that she is devoted, and caring (c) Comptroller Kutsch states that from reading the cited description of the award that Andrew Biccum is inspiring and meets everything that the award calls for (d) Chair Schmidt states that DaisyMae gets to the heart of of being a well rounded leader (e) By a vote of 4-2-0 Andrew Biccum will receive the most inspiring student leader award 5. By a vote of will be submitted as the most inspiring student leader C. S.A.2019.83.16 1. Chair Ramirez states that this legislation was brought forth by Senator Farooqui, Senator Harley, Senator Alameda, and Senator Dimes. This legislation, if passed, would not go in effect until the 84th Senate. The focus of this legislation is on the addition of the Chief of Operations (COO). 2. Comptroller Kutsch asks how the secretary would be appointed. 3. Chair Crofts asks about the appointment of the secretary, and where and how this person would be appointed a) Chair Ramirez states that the secretary would be selected by the COO; the secretary could be anyone from the student body 4. Comptroller Kutsch moves to add S.A.2019.83.16 to the agenda a)

Motion seconded

Motion passed

D. S.A.2019.83.17 1. Chair Ramirez states that this legislation was brought forth by Senators McDonough and Doan. The legislation is similar to a previous legislation that was brought to Senate related to campaigning rules/regulations. 2. Chair Labrie if this legislation would go into effect for this election cycle a)

Chair Ramirez states that if this passed, that this would go into effect immediately.

3. Chair Crofts moves to add S.A.2019.83.17 to the agenda a)

Motion seconded

Motion passed

E. S.A.2019.83.18 1. Chair Ramirez states that following a legislation that was passed through senate that included edits to the SGA recognized club preamble, this specific legislation will fully update the preamble changes.

2. Chair Ramirez adds that once this legislation is passed, clubs will be notified of this change so that they can implement the change to their respective club’s constitution. 3. Chair Crofts moves to add S.A.2019.83.18 to the agenda

III.

Motion seconded

Motion passed

Matters at Hand by committee A. Spirit Committee 1. Chair Tomasso shares that she plans to have a discussion at Senate regarding tabling, help with sign-ups, and how chairs can work better Senators in this area. B. Club Relations Committee 1. Chair Crofts says that this weekend is club office allocations, beginning Friday at 2:00pm. Chair Crofts expects to be done by 8:00pm. The space is also reserved from !0:00am - 2:00pm in case it runs over. 2. On Monday, the committee will be going over plans to clean out the club storage space. 3. Chair Crofts would like to remove all swipe access and then re-grant swipe access to relevant club leaders and others so that we have an accurate list of who has access to what. 4. President Normandin notes that DSA is concerned about moving around the offices in the PAW wing. a) Vice President Denton explains that after meeting with Vice President Dougherty and Dean of Students Leger on Monday they are concerned regarding DSA’s role in the club office space allocation space process. Neither Dean Leger nor Advisor Boneta were involved in the previous club allocation b)

space previous (1) President Normandin states that if there are any changes that Chair Crofts should loop Dean Leger, club advisors into the conversation.

C. Rules Committee 1. Chair Ramirez states that Phi Alpha Delta (PAD) emailed her regarding having an election. This is an important matter considering that SGA has had talks about whether or not to recognize pre-professional fraternities a) Chair Crofts adds that the Club Relations committee has talked about this briefly, and can discuss it more this weekend. b) President Normandin adds that Rules can go through with the election, and that Cabinet will regroup and discuss in a week’s time regarding pre-professional fraternities SGA recognition. 2. Chair Ramirez shares that a message was sent in the groupchat regarding a call to action for sign ups for elections. Chair Ramirez has had an election take place every week and it has been difficult to get people to sign up week after week. a) Chair Ramirez states that the best way to resolve this issue is by having sign-ups take place during committee meetings. As chairs, it is important to be supportive of one

another and understand that it is all hands on deck. Chair Ramirez has encouraged this since last semester. Chari Ramirez also stated that chairs need to hold themselves to the same standard they hold senators. D. Student Services Committee 1. Chair Schmidt states that we will be tabling next week. She asks that chairs encourage their senators to sign up during Senate tomorrow. The library display is going up next week and will be there for the month of April. Wednesday April 3rd is when the Community Share Event will be happening. We will be taking over the atrium for this event. In order to get the materials for the share event, she picked some items up from Target, will be going to Trader Joe’s and Walmart next week to get fresher foods. She will also ask Senators with larger meal plans to contribute $10-15 with Dutch Treats items if they are comfortable. 2. Next week, we will be working on building the resource guide for the rest of the semester. They are also working on the Panel with It’s On Us, and she’s hoping to get the contract through for the self-defense workshops. 3. Looking back at Spring Into Action week, we got 1603 surveys. This is still almost ⅓ of the student body. Chair Schmidt will pull the data from the surveys, that can be shared with SGA to review. In terms of Baseline, it was more user friendly and easier to transport data. E. Appropriations Committee 1. Comptroller Kutsch shares that budget weekend will start this coming Friday at 5:00 pm. Saturday and Sunday is all day. Might move into an additional weekend if necessary (April 5th & 6th) 2. During budget weekend, emails will be sent out instead of utilizing time during committee meetings 3. Chair Grief has put in place for the meetings during budget weekend to end by 10:15 pm 4. Chair Grief and the Appropriations committee welcome visitors during budget weekend F. Public Relations Committee 1. Chair Labrie shares that promotion will begin soon for What’s Happening at Hofstra 2. Chair Labrie will put up on Title IX advocacy board application, and info regarding What’s Happening at Hofstra on the portal box 3. Chair Labrie adds that being that the videographer had to reschedule, the filming might take place at the April 4 Senate meeting IV.

Comptroller Updates A. Comptroller Kutsch states that there needs to be a better plan to keep track of the steering contribution from Compass; plans to keep this in mind with transition and will discuss tomorrow with Advisor Boneta and Joseph Fitzpatrick from OSLE B. Comptroller Kutsch will meet with Chair Tomasso after Senate tomorrow to discuss budgets for stressbusters, and other upcoming programming events.

President and Vice President: Week 17 Updates A. Senate this week

1. Vice President Barkwill, Residence Life Director Beth McGuire, and Director of Campus Operations Dom Lavin a) Vice President Denton shares that her and President Normandin met with the three named above to discuss facilities and operations specific to Residence Life. Topics include residence hall renovations, mold and active leaks, the use of drones to better the building structures, residence life budget, paperwork, and more. 2. Gala nominations a) President Normandin shares that gala nominations will take place via a voting sheet. Announcement will occur during for good the order. 3. Third ad hoc presentation/crash course a)

Empowering Activism at Hofstra

Crash course will follow discussion with administrators

B. Middle States Visit 1. The Middle States report is complete 2. The Middle States reception will take place on Sunday C. Monthly with Houston and Gaby 1. Vice President Denton attended the meeting on Monday, and shared updates with them related to SGA, and received campus wide updates 2. Additional updates from the meeting will be shared at senate D. Alumni Panel 1. Taking place next week on Thursday, April 4 in the Student Center Greenhouse; Hofstra alum who were involved in SGA will be present E. Whatâ&#x20AC;&#x2122;s Happening Hofstra 1. Taking place on Wednesday, April 10 F. Storage Space Updates 1. Advisor Denise Boneta states that the SGA Club Storage room will lose space because with upcoming renovations in the Student Center, there needs to be an extension made that will result in a loss of space in the storage closet. Vice President Barkwill and Vice President Dougherty visited the office space, and Vice President Barkwill agreed to using money from Facilities and Operations in helping redesign the storage space. A timeline is in place to complete construction by the end of May. a) Chair Crofts loves the idea, and states that clubs could be informed through the club office space allocation space process. Chair Crofts shares that it would be nice to have a space designated for non-SGA recognized clubs. b) Advisor Boneta states that they need to move quickly on this, and suggests that Chair Crofts discusses this with his committee as soon as possible. VI.

Adjournment A. Comptroller Kutsch moves to adjourn the meeting B. Motion seconded

C. Motion passed

Meeting adjourned at 8:48 pm

Appropriations Minutes S19 Weekly Meeting 7 03/26/19

Meeting Commenced

6:30 PM

Attendance

Attended Senator Leona Tomy Senator Nick Cote Senator Manni Doan Senator Richard Caldwell Senator Donovan Harvey Senator Angelina Ottavio Associate Ryan Young Comptroller Max Kutsch Chairperson Timothy Grief Absent 1. Allocated funds to three clubs. 2. Nick almost got hit by a car and says, “it was a great time.” 3. Richard spent 3 days in Florida and 5 days Debating. He also took 2nd place. 4. Ryan spent his break on the phone with Apple because of the laptop. He still has no laptop. 5. Manni spent the break winning with Hofstra Esports. 6. Angelina went home and rested. 7. Leona made money. 8. Max went to California. 9. Timmy went to California. 10. Donovan had never been less productive in his life. His last tournament ever went well. Club:

Amount Requested:

Amount Allocated:

Colleges Against Cancer

$2,622.46

$2,219.46

Roller Hockey

$4,765.00

$3,395.00

American Society of Mechanical Engineers

$53.33

Total:

$7,440.79

$5,667.79 (76.17%)

Meeting Adjourned 8:01 PM Respectfully Submitted, Chairperson Timothy Grief

Club Relations Minutes S19 Weekly Meeting #8 3/25/18 Meeting Commenced

6:30 PM

Attendance Attended

Senator Rhea Bathija Senator Desarae Cotton Senator Courtney Fegley Senator Rana Ismail Associate Nick Carrion Associate John McCluskey Chair Brandon Crofts

Absent:

Associate Angela Sierra

Introductions

Office Space Allocation Weekend a. 24 clubs have responded so far! b. Logistics: i. Friday: start at 2 PM ii. Saturday: start at 10 AM (if necessary) c. We also walked around all of the offices to get a sense of who is where, in person.

Club Relations/Public Relations Liaison- Courtney Fegley a. Courtney will follow up with Amanda Del Gaudio, as she never got back.

Meeting Adjourned

7:23 PM

Respectfully Submitted, Brandon Crofts Club Relations Chair

Public Relations Minutes Meeting Commenced Attendance Attended

Absent

S19 Weekly Meeting 7 3/26/19 6:34PM Senator Joey Alameda Senator Kaylor Dimes Senator Donia Firooz Senator Kathryn Harley Senator Rosaria Rielly Senator Sandra Read Associate Maria Mobley Associate Bernice Aquino Chairman Alex Labrie

1. Introductions a. New PR Associate Maria Mobley 2. Hofstra Shares Poster a. To be created and emailed by Wednesday morning by Senator Harley 3. What’s Happening Hofstra Promotion a. Posters to be created by Chairman Labrie, printed by Senator Alameda and distributed by Senator Rielly by Friday 4. Website a. Senator Harley will finish instructions for IT by Friday b. Looking at a week for execution after that 5. Instagram a. Senator Dimes in touch with remaining committees to highlight 6. Spirit Week Promotion a. Senator Firooz to be in touch with Chairwoman Tomasso regarding specifics b. Flyers, hofcasts, social posts, etc to be drafted by Senator Firooz i. Senator Alameda looking into getting plastic stands to put physical advertisements on dining tables around campus 7. Matters At Hand a. Senators signed up for SAAM tabling, Spirit Week and elections

Meeting Adjourned Respectfully Submitted, Alex Labrie Public Relations Chairman

7:18PM

Rules Committee Minutes S19 Weekly Meeting 7 3/25/19 Meeting Commenced

6:30 PM

Attendance Attended

Chair Carissa Ramirez Senator Antonella Colon Senator Zain Farooqui (late, excused) Senator Wiley Fletcher Senator Jack McDonough (late, excused) Senator Gisselle Ortiz-Jimenez Senator David Oâ&#x20AC;&#x2122;Brien Senator Kelly Rose Senator Cristian Sanchez Senator Emanuelle Souffrant (late, excused) Vice President Deandra Denton (visiting via phone)

Absent

Introduction

II.

Sign Ups for SGA Tabling

III.

Bowling Club (Constitution Update) A. Passed 6-0-0

IV.

S.A.2019.83.016 Constitutional Amendment: Addition of a Chief of Operations A. Passed 6-0-2

S.A.2019.83.017 Content Change for Campaigning A. Passed 8-0-1

VI.

S.A.2019.83.018 Student Government Association Preamble Update A. Passed 1-0-9 (VP vote)

VII.

Policy Series Updates A. Senator Fletcher, Senator Souffrant, Senator Oâ&#x20AC;&#x2122;Brien, Senator Sanchez, and Senator Farooqui 1. Absence Policy a) Meeting another time and then should bring it soon B. Senator Farooqui and Senator Rose 1. J-Panel Updates

a) Meeting in the next two weeks C. Senator Ortiz-Jimenez 1. Wants to rework the Academic Affairs committee within SGA a) Emailed Abby and Deandra, awaiting for a response 2. Will work on clothing policy in the meantime D. Senator McDonough 1. Constitution Benchmark E. Chair Ramirez 1. Executive Session Legislation

Meeting Adjourned

8:27 PM

Respectfully Submitted,

Carissa Ramirez Rules Chairwoman

Spirit Minutes S19 Weekly Meeting 7 3/26/19 Meeting Commenced

Attendance Attended

7:15 PM Senator Celeste Battipaglia Senator Catherine MacCarthy Senator Jared Candelaria Senator Maggie Hurley Senator Moon Rob Associate Josh Philip Chair Chelsea Tomasso

Absent

Senator Donia Firooz Senator Tara Stark

II.

III. IV.

Spirit Week Giveaways a. Hat design b. Review of all other giveaways Point People a. Monday – Maggie & Donia b. Tuesday – Tara & Moon c. Wednesday – Catherine, Josh, Celeste d. Thursday – N/A e. Friday – Jared Schedule a. To be released by PR Google Doc a. Keep signing up b. 1 hour is required of all senators

Meeting Adjourned

7:50 PM

Respectfully Submitted, Spirit Chair Chelsea Tomasso 30

Student Services Committee Minutes S19 Weekly Meeting #6 3/26/2019

Meeting Commenced

6:35 PM

Attendance Attended Senator Alexa Osner Senator Charlie Greenberg Chair Isabelle Schmidt Senator Gabby Spann

Senator Catherine MacCarthy Senator Erynn Phillips Associate DaisyMae VanValkenburgh

Excused

I. II. III.

IV.

Senator Gisselle Ortiz

Spring Break a. updates Sign ups a. weekly Hofstra Shares Event a. Buying online b. Trader Joe’s c. dutch treats after senate Campus Resource Guide a. working on rest of semester

Meeting Adjourned

8:01 PM

Respectfully Submitted, Isabelle Schmidt Student Services Chair