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TECHNICALRESUME

& letter writing GUIDE


The pipeline to your success.

One of the largest & most successful midstream Oil & Gas companies in the U.S.

We own and operate a diversified portfolio of strategically located assets that play a vital role in the movement of U.S. and Canadian energy supplies.

Our most important assets are our people. It’s not easy to move over 3 million barrels of petroleum products every day, or store billions of cubic feet of natural gas. It takes hard work, dedication, intelligence and talent. If this describes you, then we would like to learn more about you. Email us: Careers@PAALP.com or look for us on campus throughout the year.


The Technical Resume 1 Format Most Common Formats 2 3 Sequence 3 Heading 4 Objective 5 Education 6 Examples 7 Academic Experience 8 Experience 9 Skills 10 Certifications 11 Honors & Activities 12 Interests 12 References 13-28 Sample Resumes 29 Work Authorization 30 International Student Cover Letter & Resume

ALSO

in this

GUIDE

2 Resume Tips 4 Dos & Don’ts 10 Resume Checklist 29 Long Distance

Job Search

37 Where to Find

Contacts

39 Cover Letter

Checklist

Letter Writing 31 Cover Letter Guidelines 31 Content 31 Types 32 Layout 33-36 Samples 33 Inquiry 34 Application 35 Searching for a Position 36 Mutual Acquaintance 37 Networking 38 Networking Letter 39 Follow-up Letter 40 Thank You 41 Accepting a Job Offer 42 Acknowledging a Job Offer 43 Second Interview Thank You 44 Declining an Offer 45 Reconsider a Rejection


FORMAT There are three basic formats for resume preparation: chronological, functional, and targeted. A combination approach would include features of two or more formats. Although the technical resume uses one of these traditional formats, there are some differences in the content and presentation, since each individual is unique with special characteristics and life experiences.

Brief

[

Organized Neat

[

[

Pertinent information should be easy to locate by using indented margins, capitalization, bullets, proper spacing, etc.

Generous spacing and separation of the different components of your resume will help you achieve a total positive first impression.

Effective

1

[ [ [ [

Include all the facts you need in order to cover the necessary information; but remember, be selective and include only those achievements which support your bid for the type of position you seek.

[

Your resume should be 100% honest and positive. Complete sentences are not necessary; sentence fragments are acceptable, even desirable.


most common formats Chronological

Functional

Targeted

Lists your experience in reverse chronological order--from most recent to least recent.

Lists your experience based on skill headings, which are not necessarily in chronological order.

Highlights your skills, qualifications, and experience that match the requirements of your job target.

Works best when your work, volunteer, and academic experience relate directly to the type of job to which you’re applying.

Actual work history is summarized in a brief section at the bottom of the page.

Eliminates all irrelevant information while portraying that you are a quality candidate for the position.

Stresses consistency in your work history. If there are wide gaps in your experience, this may not be the best format for you. Most popular resume style. The majority of recruiters and employers prefer this style.

Focus is shifted away from where and when you developed particular skills. The skills themselves are the main attraction. Works best when you are trying to break into a field where you have little or no experience. A good choice for career changers.

Allows you to project your ability to do the job even if you do not have direct experience. Uses keywords specific to the job description and works them into your resume. This will get your resume noticed by recruiters and employers.

Combination Combines the above formats so that experience is listed chronologically and with skill headings. Can be organized in different ways, but usually displays experiences with descriptions in reverse chronological order grouped under skill headings. Works best when there are some consistent themes to your experience. Employers are very fond of this format, as it provides them with easily identifiable skills and a sense of your progression.

Resume Tips Pay careful attention to spelling, punctuation, grammar, and style. Be honest and accurate. Stay brief, clear, and informative. Proofread!

Organize information in a logical fashion. Keep descriptions clear and to the point. Confine your information to one page. Use a simple, easy-toread font.

Use good-quality white or off-white bond paper. Do not include salary requirements or photos. Have a Career Adviser at Career Services look it over for you.

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SEQUENCE The order and content of everyone’s resume does not have to be the same; however, formats are somewhat standardized so that employers can easily find the information they seek. After your heading, sequence the information on your resume from most important to least important. For technical majors, your education may be the most important section. In some cases any relevant experience, whether a full-time job or internship, could be listed before education. Check with Career Services on suggestions for the sequence for your resume.

HEADING Begin your resume with this information:

the legal form of your name as it appears on academic records and other documents [ [Use an employer may require you to provide, so there will be no confusion the documents belong

to the same person. If you go by a middle name or nickname, you can emphasize or insert this, as in Jonathan (Jon) Q. Public. Your name should be a larger size font than the rest of the document.

your resume. Make it possible, and easy, for them to find you. Make sure you keep your voicemail greeting businesslike, and remember to take any answer tones off your cell phone.

address and phone number and your permanent address and phone [ [Current/school number. Employers could contact you during school breaks or even months after you submit

[ [Please ensure you have listed a professional email address. [ [Do not place the word “resume” at the top of your resume. [ [Do not include a URL for a personal web site unless the contents are strictly professional. 3


OBJECTIVE Your objective tells a prospective employer the type of work you are currently pursuing. While an objective statement is optional, if your resume does not fill up the entire page, you may want to consider using an objective statement to help lengthen your resume. If you decide to use an objective, make sure you state your objective simply and concisely. Do not tell the employer your life goals in a paragraph at the beginning of your resume. For general use, such as for distribution at career fairs, we recommend that you create a version without an objective statement so that your resume does not “screen you out.”

Parts of an objective statement could include:

The industry you want to work in, or the type of work you want to do, or the skills you want to [ [ emphasize, or some combination. not use statements like, “position which utilizes my skills and abilities” without specifying [ [ Do your skills and abilities or “position related to (name of your major),” when your major does

not describe a job or career field or is too broad to be meaningful.

student seeking permanent work.

you are seeking an internship, summer employment, co-op position or other part-time [ [ Ifposition, state this in your objective, so the employer will not assume you are a graduating

Resume DOs

Focus on specific results of your work, significant achievements, and recognition received. Describe your paid, unpaid and volunteer experiences. Exercise restraint rather than cramming too much information onto a resume. Omit experiences that you would not want to repeat in future positions unless they are necessary for the job. Use action verbs such as “created” or “coordinated” to describe your experience.

Resume DON”Ts ‘

X X X X X X

Use phrases such as “Responsibilities included.” Use resume templates included in word processing software. Include irrelevant job duties such as “made copies.” Use long sentences or paragraphs. Submit the same resume to every employer, regardless of the position. Write vague objectives such as, “To find a position at a medium sized corporation where I can grow and develop skills.” 4


EDUCATION For technical majors, the “Education” section should typically be the first section on a resume, unless you use an objective statement or a summary of qualifications. The order of information in the “Education” section can vary, but make sure you are consistent throughout the entire section. You can bold, italicize, or CAPITALIZE certain information to make it stand out in your resume.

Include:

• Degree(s) - first list the most recent degree you are pursuing or have earned, then list previous college degrees, as in Master’s degree first, followed by Bachelor’s degree. • On one line include the degree level, major (and second major, minor or concentration), and date of completion or anticipated completion by month and year. If your combination of majors, minors, concentrations, etc. are too long to fit on one line, put the extra information on a second line. • On another line include institution and location by city and state. • List additional degrees in reverse chronological order (most recent first).

You may include: • For technical majors, if your GPA is higher than 3.0, include it! If your major GPA is higher than your overall GPA, you may list the major GPA. If your GPA is lower than 3.0, leave it off of the resume. • Indicate the percentage of money you contributed toward your education, as in “Financed 50% of college tuition and living expenses through part-time work.” This can be a very powerful statement if your GPA is a little lower. • Technical or continuing education experience can be listed if it is related to your career goal.

You could include:

• Course work that can be related to the job or internship, or shows focus in a particular area. • Senior Capstone and other class projects or independent studies. If you do not have much work experience, you may want to develop a separate section for class/related projects. Some engineering projects within the college are considered real work experiences.

DON’T include: • Your high school information should not be listed unless you are a freshman or sophomore. The earlier you can eliminate high school information and replace it with college information, the better it will look to employers. • You do not need to list all of the institutions you have attended. Only list those from which you will or have earned a degree.

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examples

[

[ [ [ [

one degree

[

[ [ [ [

degrees from different institutions two degrees from same institution

listing degree with courses

education with thesis statement

Bachelor of Science in Physics, Business Minor, May 2009 The University of Oklahoma, Norman, OK GPA 3.35 The University of Oklahoma, Norman, OK M.S. Biochemistry, May 2008 Bangladesh University of Engineering and Technology, Dhaka, BD B.S. Mechanical Engineering, November 2005 Cum Laude

Master of Business Administration, May 2010 Bachelor of Science, Industrial Engineering, May 2003 The University of Oklahoma, Norman, OK

B.S. in Petroleum Engineering, May 2010 The University of Oklahoma, Norman, OK Major GPA 3.0

Related Courses: Formation Evaluation with Well Logs, Improved Recovery Techniques, Integrate Reservoir Management, Business Communication M.S. Electrical Engineering, December 2010 The University of Oklahoma, Norman, OK Thesis: Research focused on implementing computational electrodynamics to develop revolutionary ultra high field phased-array RF systems.

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ACADEMIC EXPERIENCE Sometimes your most relevant experience will come from class projects. Coursework is typically included in the “Education” section. Below are examples you may list in your resume.

[example 1 [

examples

The University of Oklahoma, Norman, OK Visual Basic/C/C++ Courses with hands-on experience including: • VB Projects: Mortgage Loan Calculator, “Craps” Dice Game, GPA Calculator • C/C++ Projects: Multiple Tuition Calculator using Input and Output Database Files • Java Projects: Computer Science Department Web Pages, Multiple Table/Frame Home Site • Technical Communication Project: As a part of a two-person team, wrote 47-page employee manual for Admissions Department at college. Information gathered through interviews with staff.

[example 2 [

The University of Oklahoma, Norman, OK Management Information Systems, Networking Specialization Three quarters of Cisco courses with hands-on experience including: • Setting up LAN Hubs • Configuring Virtual LAN • Installing Windows NT 4.0 • Installing Novell NetWare 5.00 • Configuring Cisco 1601, 2500 routers, subnetting a class B network • Simulating LAN and WAN environment with 5 routers and two 1500 series switches • Installing, configuring Linux 2.2, adding users, changing permissions

[ example 3 [

Computer Science, May 20XX The University of Oklahoma, Norman, OK • Working in teams, planned and implemented several database systems. • Setup, configured, and maintained a networked environment containing five routers and switches. • Team leader on the basic design of Local Area Network for two campus buildings. 7


EXPERIENCE

• Use relevant experience if possible. Experience can be paid or unpaid, an internship/co-op or a substantial class project, and various other positions. • If your experience seems to break into two distinct categories of related experience and other experience, you can use these two headings and divide your experience this way. • In some cases, you may not have related experience. It is still important to list your employment background. This shows an employer that you have learned basic work ethics and skills such as taking responsibility, working in teams, communication, time management, or other characteristics that are important to any work environment. These skills are considered transferable skills that you may want to include in a “Skills” section on your resume. • List your experiences in reverse chronological order. This is why separating sections between related experience and other experience is sometimes necessary. Be creative with the heading. Try these headings: “Professional,” “Relevant Experience,” “Work History,” or “Employment.” • For each experience, list the job title, name and location (city and state) of organization, dates of employment (month / year). For those experiences that are more relevant to your goals, include brief statements about the work you performed. Use action words and phrases to strengthen this section. • Make sure your tenses are correct. Use past tense for previous jobs/internships and use present tense when listing duties for a current position. For technical resumes, listing any quantitative data can look really positive.

[

examples

[

relevant or related experience

[

XYZ Pharmaceuticals Norman, OK May – August 2009 Manufacturing Engineering Intern • Created and maintained business relationships with over 20 suppliers • Developed standard operating procedures for the maintenance of manufacturing machinery • Implemented 3 new training courses for new employee orientation workshop

[

experience not directly related to a specific job

The University of Oklahoma Norman, OK August 2008 – Present IT Student Employee: Software Technician (20 hours per week) • Repair and troubleshoot computer software 8


SKILLS

• Qualifying technical skills can be presented in a “Skills” section or listed in a “Profile/Summary of Qualifications” section. • The placement of the skills section is important, and should be prominently listed. • List qualifications in order of interest to the employer, not in the order that are of interest to you. • Some of the skill sets technical resumes may include are computer skills, laboratory skills, specialized equipment skills, communication skills, or leadership skills. If your resume focuses on skills, use the functional resume format. • If all the skills you list are of one type, i.e., computer skills, head the section “Computer Skills.” For technical majors, the Computer Skills section is almost a necessity. You can go into more detail by labeling the skills like “Operating Systems,” “Programming Languages,” “Hardware,” or “Software.” • One way to rank the skills is to start with your strongest relevant skills and work your way down using phrases like: “Expertise in...”, “Knowledge of...”, or “Some exposure to...” • Be sure and look at a job description carefully to see what technical skills are required to perform the job. • Review your skills to ensure you have an understanding of the skill and are proficient in its use.

[

examples

skills section

[

Computer Skills Languages: Java, C++, C, Visual Basic .NET, SQL, HTML Operating Systems: DOS, Windows Vista, XP, Unix Applications: Visual Studio, Eclipse, MS Office Suite

[

profile section highlighting certain skills

9

[

Profile • 4 years computer programming experience • 3 years AutoCAD experience • 2 years supervisory experience including PC training and support for a 30 person staff • Communicate well with technical and business staff and act as a liaison for these groups • Expertise in Windows operating system and knowledgable of the Mac operating platform


CERTIFICATIONS

• If you have a certification or licensure (i.e., Lean Six Sigma or Engineer in Training) which is relevant to your career objective, include a “Certifications” or possibly under an “Additional Information” section. • Depending on the profession, this section can be higher on your resume than other less related information.

[ [ [

MIS

[ [ [

examples Microsoft Certified Trainer

20XX

Engineering

Six Sigma Completed 2 Green Belt Projects 20XX

Construction Science

City & County of Norman General Contractor Class A #XXXXXX

Resume Checklist One page in length? Tailored to the position for which you are applying? Neat, well-organized, and easy to read? Consistent with formatting, font, and content? Consistent with grammar and punctuation? Appealing to the eye?

Printed on quality, neutral colored paper? Using strong action verbs and power words? Free of spelling errors? Updated and current? Does your name stand out? Is your contact information easy to find? Consistent with placement of headings and content?

Can an employer learn the basics about you with a 10 second glance at your resume? Avoiding high school information after your first year in college? Avoiding “Duties included...” and “Responsible for...”? Using numbers, percents, and dollars to add detail? If you were the employer, would you call you for an interview? 10


HONORS & ACTIVITIES

• Your accomplishments and extracurricular activities can tell an employer about your interests, motivations, and skills. • You can include scholarships, awards, or recognition of academic achievements. • Honors and Activities can be one combined section or two separate sections, depending on how many you have, the types you have, and how you want to sequence them in your resume. • Prioritize your list of activities as it relates to your career objective. For example, list the Society of Women Engineers before the Homecoming Committee. • Make leadership positions within your activities stand out by bolding or italicizing the leadership role and/or listing it first. For example “President, National Society of Black Engineers” or “Team Lead, Concrete Canoe Team” or Treasurer, Math Club.” Leadership positions can be listed under “Activities” or possibly “Related Experience” if applicable. • Use a complete name instead of just the acronym. Example: American Society of Mechanical Engineers (ASME). • If the nature or purpose of organization is not clear from the name, provide a brief explanation. Example: Gamma Beta Phi, Honor Society. • Do not begin each of your organizations with “member of....” If you list an organization, the employer knows you are a member; the organization name is sufficient.

[

example honors & activities section that is combined

[

Honors and Activities • Tau Beta Pi, Engineering Honor Society • Activities Chair, Institute of Industrial Engineers • Dean’s Leadership Council (Appointed) • President, Social Fraternity • Alpha Lambda Delta, Freshman Honor Society • Team Captain, Relay for Life • Second Chance Animal Shelter

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INTERESTS NOT include an Interests section listing hobbies and everything that personally interests [ [Do you. This is usually unnecessary and irrelevant. An interest section is there to beef up a

you have interests, activities or hobbies that are very important to you or can be related [ [Ifbecause of the technical work involved, do list them in an Activities or Interests section.

resume if it is not a full page in length.

For example, if you restore or rebuild a car or possibly a computer, list it as an activity, even if you don’t belong to a formal organization.

you have traveled abroad or have foreign language skills, put this information in your [ [Ifeducation or skills section, respectively. The ability to function in other cultures and the

maturity gained from extensive travel indicate characteristics and skills that are relevant to employers.

REFERENCES NOT list references on your resume. Prepare a separate typed page of 3 to 5 references [ [Do with addresses, phone numbers, and e-mail addresses to take with you to each job interview. When possible, add the reference’s company name and job title.

do NOT have to state “references available upon request.” Most employers assume you [ [You have references. If your resume does not stretch to a full page, you may want to put the reference statement, as listed above, at the bottom of the resume to fill the space.

carefully the people you ask to serve as references. The most valuable [ [Select recommendations are from those who can comment about your academic and work skills, abilities, and aptitudes (i.e. professors, supervisors [full-time or part-time if applicable], and any others who you may have worked for at some point).

references you list should be contacted and asked if they would be willing to serve as [ [The one of your references. At that time, you may want to offer each of them a copy of your resume and provide them with your immediate career goals.

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resume examples Archie Mato

Current: 1234 College Avenue Norman, OK 73069

(405) 555-5555 • email@ou.edu

Permanent: 4321 Home Street Plano, TX 75023

OBJECTIVE

Full-time position in an established design firm enabling me to utilize my knowledge of the engineering field to contribute in a team environment.

EDUCATION

Norman, OK University of Oklahoma B.S. in Architectural Engineering, December 20XX Passed Fundamentals of Engineering Exam, April 20XX

RELEVANT COURSEWORK

Structural Analysis Environmental Controls I, II Materials Lab Mechanics of Materials Soil Mechanics

EMPLOYMENT HISTORY

The Benham Companies (Oklahoma City, OK), Intern, 1/20XX-present Edit, evaluate, and interpret working construction documents at varying levels of completion on small and large-scale projects. Complete quantity take-offs for cost estimating. Assist with all aspects of site design.

Concrete Design Fluid Mechanics Measurements Lab Senior Capstone Experience Architectural Design Studio I, II, III, IV

Bourbon Street Cafe (Oklahoma City, OK), Wait Staff, 9/20XX-12/20XX Independently managed section of tables, large parties, and banquets. Responsible for all transactions and large amounts of cash money. Recognized as a top-selling employee with excellent customer satisfaction, time management and multi-tasking skills. Holidaze & Gifts (Plano, TX), Seasonal Lighting Manager, 4/20XX-present Perform independent house-call service. Oversee tree lighting orders. Quote completion times. Schedule all labor and delivery, setups, repairs, take-downs, and storage appointments. Established and maintained client relationships, most dating back 5 years. Developed and expanded clientele utilizing product quality, customer satisfaction, and references as only form of advertisement. HONORS AND ACTIVITIES

Founding Vice-President, Architectural Engineering Institute National Society of Collegiate Scholars (NSCS) Alpha Lambda Delta Honor Society College of Engineering Dean's List Honor Roll Sigma Chi Fraternity American Society of Civil Engineering (ASCE) Engineers' Club

SKILLS

Autodesk Architecture/AutoCAD, Adobe Photoshop, @Last SketchUp, Microsoft Office, Microsoft Windows XP/Vista

Resume template available in OptimalResume as: Architectural Engineering -- Full-time

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Camden Peterson

camdenp@ou.edu 405-555-5555 1234 College Ave Oklahoma City, OK 73142

EDUCATION

University of Oklahoma - Norman, OK Bachelor of Science in Mechanical Engineering, May 20XX GPA: 2.90 Oklahoma City Community College - Oklahoma City, OK Associate in Pre-Engineering, December 20XX GPA: 3.00

ENGINEERING EXPERIENCE

JA Oil Field Manufacturing - Oklahoma City, OK Down Hole Technician, May 20XX-present • Operate the torque machine to make shock subs tools • Assembly of roller reamers, loading drill collars, and shock tools • Test hydraulic drilling jar before shipped • Oversight for delivery of company products • Make work orders for customers • Operate the forklift

CLASS PROJECTS

University of Oklahoma - Norman, OK Fall XX-Spring XX Designed Car Creeper • Responsible for selection of materials including the type of bearings used Designed a Water-Activated Device for Electro-Magnetic Shutoff (WADES) • Responsible for documenting the process of construction • Won second place in overall competition Designed a Wireline Safety Valve for Baker Hughes (Capstone Project) • Supervised production and manufacturing of prototype • Estimated cost of project • Acted as Analysis Design Officer and Public Relations Officer

COMPUTER SKILLS

• FORTRAN, VBA, TURBO Pascal, Microsoft Word, Excel, and PowerPoint • Creating effective graphic and written messages, PRO-E, AutoCAD

HONORS AND AWARDS

• National Scholars Honor Roll - 20XX • Dean's Honor Roll, University of Oklahoma - Fall and Spring 20XX • Vice President's Roll, Oklahoma City Community College - Spring 20XX

ACTIVITIES

• • • • •

Heading

Camden includes a permanent address, telephone number, and e-mail address-employers should have no trouble finding him because he’s not planning to move.

Education

Camden leads with his education, which is what most new or soon-to-be graduates should do, and he includes his GPA, which is especially important to employers in technical fields.

Program Chair, OU Engineering Open House American Society of Mechanical Engineers OU Engineer's Club Public Relations Officer, African Student Association The National Scholars Honor Society

Resume template available in OptimalResume as: Mechanical Engineering Fulltime 2

Class Projects

By including relevant class projects, Camden highlights his skills and increases the chances that a scanning system will pick up on a specific area sought by an employer.

Computer Skills

Camden describes both the languages and software he has mastered.

Missing Pieces

Camden omits an objective. He’s applying to specific employers for specific positions and plans to explain his goals in his cover letters. 14


resume examples DAVID L. LAUBEN 5990 Sooner Avenue • Norman, OK 73079 • 405-555-5555 • email@ou.edu

EDUCATION

UNIVERSITY OF OKLAHOMA Norman, OK Bachelor of Science, Zoology/Biomedical Sciences, May 20XX Minor in Chemistry GPA: 3.72

SKILLS

LABORATORY • GC Analysis and Organic Synthesis • Protein Separation/Purification • Gel and SDS-Page Electrophoresis • DNA Fingerprinting • PCR Techniques • Centrifuges and Spectrophotometers • Slide Preparation and Sample Staining RESEARCH • Conducting liquid chromatography method of high pressure for proteins. • Arranging the standards for antibodies being used in the RIAs branch. • Purifying monocytes and polymorphonuclear leukocytes. • Obtaining concentrations. COMMUNICATION • Comprehend detailed, complex information and data. • Accurately convey information and data to others, both verbally and in writing. • Effectively work both independently and as a team member. • Follow strict protocol with no exceptions. • Keep meticulous records before, during, and after procedures.

RELEVANT EXPERIENCE

University of Oklahoma, Department of Chemistry, Norman, OK Research Assistant, 20XX-20XX Oklahoma State Bureau of Investigation (OSBI), Oklahoma City, OK Intern, 20XX-20XX University of Oklahoma, Department of Zoology, Norman, OK Research Assistant, 20XX-20XX

HONORS, ACTIVITIES, & VOLUNTEERISM

President's Community Scholar; President-Zoological Society; President's Honor Roll; Henderson Scholar; Zoology Aid Program; Campus Activities Council; Big Brother-Big Brothers/Big Sisters of Cleveland County; Treasurer- Habitat for Humanity; Dean's Honor Roll; The Big Event; OU Cousins; University of Oklahoma Honors Program; American Cancer Society; Sooner Scuba; Golden Key International Honour Society

REFERENCES

Available upon request

Resume template available in OptimalResume as: Zoology Full-time

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Heading

Eric lists only one address, telephone number, and e-mail address. He plans to stay at the same address after graduation.

Experience

Eric lists only his experience that is relevant to the position, choosing to omit campus work-study positions and summer jobs. He believes the experiences he has included show him to the best advantage.

123 Asp Ave. Norman, OK 73072

ERIC CIRCUITS

(405) 325-5555 email@ou.edu

OBJECTIVE Full-time position in the field of Electrical Engineering. Make significant contributions and work in teams to further the mission and goals of the organization.

EDUCATION University of Oklahoma, Norman, OK Bachelor of Science in Electrical Engineering, December 20XX Overall GPA: 3.17

RELEVANT EXPERIENCE Fowler Productions Norman, OK, Summer 20XX Project Manager/Engineer • Oversaw project development • Managed projects from post sale to final installation and customer training • Designed and managed projects for systems ranging from video projection to small broadcasting • Coordinated with customer, project contractors, and internal staff • Developed AutoCAD standards and converted old line drawing to AutoCAD standard • Designed, programmed, and tested systems MCI-WorldCom Tulsa, OK, Summer 20XX Fiber Optic Transmission Test Engineer • Installed new Fiber Optic Communication Spans, cross-country • Maintained and upgraded existing systems • Executed software control of telecommunication spans • Tested systems for compatibility and compliance • Assisted field technicians with system set-up and operation • Traveled extensively to equipment locations throughout continental United States

COMPUTER SKILLS Programming Languages: Java, C, Visual Basic, VHDL, PSpice, Assembly (Intel, Motorola, TI), Software Packages: AutoCAD, Inventor, Matlab, Labview, PSIM, Easy Power, Xilinx ISE, Protel, ERP (Alliance, Global Shop, XA)

HONORS AND AWARDS • • • • • •

Outstanding Junior in Electrical Engineering Shell Oil Incentive Fund Scholar: honored for outstanding academic accomplishments and exemplary leadership President, Society of Black Professional Engineers President, Alpha Lambda Delta National Honor Society Jo Anne J. Trow Scholarship: awarded for high academic standards and service to Alpha Lambda Delta Wayne Steen Award: Awarded for upholding character, compassion, and volunteerism for COE students

Resume template available in OptimalResume as: Electrical Engineering -- Full-time 2

Computer Skills

Eric highlights his computer and language skills. These skills will set him apart from others in a stack of resumes and come up in computerized keyword searches.

Missing Pieces

Eric doesn’t include specific courses he has taken. His experience and honors matter more for the position in which he is applying.

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resume examples Frances A. Warren 12345 Asp Ave. Norman, OK 73069 405.555.5555 email@ou.edu

EDUCATION

LABORATORY SKILLS

University of Oklahoma, Norman, OK Bachelor of Science, Chemistry, May 20XX GPA: 3.75

• • • • • • • •

Purification Centrifugation Chromatography Slide Preparation Calibration Electrophoresis Spectrophotometry Sample Staining

RESEARCH EXPERIENCE

University of Oklahoma, Department of Chemistry, Norman, OK Research Assistant (20XX-20XX) • Performed research in the laboratory under phase-transfer catalysis conditions to synthesize enantiomerically pure 4-aminoglutamic acids via methylene dimerization of chiral glycine equivalents with dichloromethane.

WORK EXPERIENCE

Chemistry/Biochemistry Tutor (January 20XX-Present) • Tutor college and high school students. Medical Assistant, Kidney Specialists of Oklahoma, Inc. (August 20XX-Present) • Take patient histories and vitals, perform x-rays, administer injections, draw blood, assist the doctors and nurses, and answer patient questions.

HONORS AND ACTIVITIES

OTHER EXPERIENCE

• • • • • • •

President's Leadership Class President's Honor Roll Big Sister- Big Brothers/Big Sisters Dean's Honor Roll Homecoming Committee Golden Key National Honour Society Meals on Wheels

Waitress, Outback Steakhouse, Norman, OK (August 20XX-Present) Camp Counselor, Kamp Paddle Trails, Bethany, OK (Summers 20XX-20XX)

REFERENCES

Available Upon Request

Resume template available in OptimalResume as: Chemistry -- Full-time

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Heading

Hannah Prince Current Address: 1234 College Avenue Norman, OK 73069

email@ou.edu 405-555-5555

Permanent Address: 4321 Home Street Broken Arrow, OK 74012

Education

Bachelor of Science in Chemical Engineering, December 20XX Minor: Spanish

University of Oklahoma, Norman, OK Overall GPA: 3.88

Experience

Process Engineering Intern, Summer 20XX Chevron Phillips Chemical Company, LLC, Sweeney, TX • Rerouted an atmospheric vent to flair header using ASPEN and FLARENET to stimulate and model new header • Performed various projects dealing with the everyday problems faced in an ethylene plant NSF Research Experience for Undergraduates, Summer 20XX

University of Kansas, Lawrence, KS

• Learned valuable laboratory techniques and safety through joining a research team of graduates and post-doctoral students

• Carried out batch reactions, collecting data through Camille and MS Excel • Presented research through MS PowerPoint and a final poster presentation • Participated in 5-week course of the Code of Ethics for Engineers

Hannah includes both campus and permanent contact information, including a professional looking email address. Employers should have no trouble finding her!

Education

Hannah lists both her undergraduate degree and spanish minor. A foreign language can benefit her in a technical field, as will including her GPA.

Experience

Honors and Awards

By showing different types of experience in different locations, Hannah demonstrates she is adaptable, and is willing to relocate. Her experience is extensive and she has presented it well.

Activities and Organizations

Honors and Awards

Engineering Ambassador, August 20XX-Present Career Services, University of Oklahoma • Advise fellow engineering students in resume writing and job searching

President's Leadership Class Chemical Engineering Performance of Excellence Honors Scholar College of Engineering Dean's List President's Honor Roll Sooner Heritage Scholarship Laurence Reid Gas Conference Scholarship International School of Hydrocarbon Measurement Scholarship

President, American Institute of Chemical Engineers Chemical Car Team, Safety Team, T-Shirt Designer, and Planning Committee Engineers' Club Fellowship of Christian Athletes Team Coordinator, Intramural Basketball and Softball Big Event, Group Leader Sooner Elementary Engineering and Science Club Chemistry Tutor

Resume template available in OptimalResume as: Chemical Engineering -- Full-time 2-2

Hannah places both honors and awards in one section to show both academic achievement and initiative.

Missing Pieces

Hannah omits specific courses she has taken, but other sections of her resume show more specific skills.

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resume examples Ibee Flying

3500 Jenkins Avenue • Norman, OK 73019 • (405) 555-5555 • email@ou.edu

OBJECTIVE Internship in Aerospace Engineering

EDUCATION The University of Oklahoma, Norman, OK Bachelor of Science in Aerospace Engineering GPA: 3.28 Expected graduation date: May 20XX Current Coursework: Thermodynamics, Statistics, Computer Programming, Physics

RELEVANT EXPERIENCE OU Micro Aerial Vehicle Research Center, Norman, OK August 20XX-Present Undergraduate Research Assistant and Webmaster Bench top testing and trade studies for prop/motor combinations Test and analyze battery cycles AIAA Student Design Build Fly Competition, September 20XX-Present Perform CFD analysis of proposed designs Heavily involved in aircraft construction: composites, light woods, and metals Optimized design through flight testing and reconstruction

COMPUTER SKILLS Programming: C, HTML, BASIC Software: Ansys, Fluent (CFD), Pro Engineer, Solidworks, UGS NX 4, MATLAB, Mathcad, Microsoft Office, AdobeCS

HONORS AND ACTIVITIES President - OU American Institute of Aeronautics and Astronautics Student Branch OU Chief Engineer - Design Build Fly Competition OU Honors College Oklahoma Regents Scholar Pride of Oklahoma Drumline OU Wesley Foundation Praise Band

WORK HISTORY Sooner Housing Center, Norman, OK Resident Adviser, 20XX-Present Best Buy, Norman, OK Digital Imaging Specialist, Summer 20XX Kanakomo Kamps, Lampe, MO Camp Counselor, Summer 20XX

Resume template available in OptimalResume as: Chemical Engineering Full-time 1

19


123 Asp Ave. Norman, OK 73072

Ilo V. Stone

(405) 325-0000 email@ou.edu

OBJECTIVE An internship in Petroleum Engineering for summer 20XX.

EDUCATION University of Oklahoma, Norman OK Bachelor of Science in Petroleum Engineering Expected Graduation: May 20XX Overall GPA: 3.6/4.0

RELEVANT EXPERIENCE Anadarko Petroleum Dew, TX Field Intern • Shadowed drilling consultant from spud to surface casing and cement job. • Exposure to perforating and hydraulic fracture stimulation. • Experienced pumping and roust-about.

Summer 20XX

Halliburton (Landmark) Houston, TX Office Intern • Assisted in a consulting job for a client production company. • Organized job history by creating and implementing a department-wide survey. • Experience with Powertools and Microsoft Access.

Summer 20XX

IC3 Petrophysical Lab OU Campus Norman, OK Summer 20XX-Present Lab Technician • Performed petrophysical measurements on core samples from Canada, Egypt, and the U.S. with state-of-art machines. • Measured Hg capillary pressure, seismic velocities, porosity and permeability as a function of pressure, profile surfaces, thermal expansion, and FTIR to obtain mineralogy. • Currently researching Eocene carbonates from the U.A.E., and conformance corrections for capillary pressure curves.

HONORS AND AWARDS Mewbourne School of Petroleum Engineering Junior of the Year 20XX-20XX; Society of Petroleum Engineers (SPE) Regional Paper Contest Winner - Undergraduate Division; Phi Kappa Phi Award for Distinguished Undergraduate Research; OU SPE Outstanding Member 20XX-20XX; Phi Kappa Phi Honor Society; National Merit Commended Scholar; Society of Petrophysicists and Well Log Analysts Scholarship; Energy Cup Scholarship for OU College of Earth and Energy; Billings Engineers Club Scholarship; Oklahoma Energy Resources Board Scholar; Alpha Lambda Delta Honor Society; OU President's Honor Roll (6 Semesters).

ACTIVITIES OU Society of Petroleum Engineers (President 20XX-20XX, Sports Chair 20XX-20XX); Pi Epsilon Tau Honor Society (President 20XX-20XX); Honors College Ambassador; American Association of Drilling Engineers; Honors Student Association; University Chorus (20XX-20XX); Youth Hockey Referee; Men's Rec. Hockey Player.

Resume template available in OptimalResume as: Chemical Engineering Full-time 1

20


resume examples 1234 College Ave • Norman, OK 73072 405-555-5555 • email@ou.edu

KATHERINE MARKS EDUCATION University of Oklahoma, Norman, OK Master of Science in Chemical Engineering, August 20XX University of Oklahoma, Norman, OK Bachelor of Science in Chemical Engineering, May 20XX ▪ Minor in Chemistry WORK EXPERIENCE University of Oklahoma, Dr. Robert Ross Graduate Research Assistant, June 20XX-Present ▪ Proficient in polymer research processes including melt spinning, melt blowing, and spun bonding. ▪ Familiar with various experimental methods such as tensile testing, differential scanning calorimetry, birefringence, and density gradient column. ▪ Experienced in several types of advanced photography including infrared and high speed. University of Oklahoma, Dr. Roger Harris Teaching Assistant for Chemical Engineering Design Lab, August 20XX-June 20XX ▪ Set up experiments and assisted students in conducting their experiments for class. University of Oklahoma, Dr. Mary Quinn Graduate Assistant, May 20XX-August 20XX ▪ Ran and repaired undergraduate lab experiments including a protein separation column, a gas chromatograph, and a packed tower in order to make sure experiments were working for the upcoming semester. University of Oklahoma, Dr. Marius Nahir Authentic Teaching Alliance Undergraduate/Graduate Fellow, August 20XX - February 20XX ▪ National Science Foundation grant in which engineering and education students develop and implement lessons in science and math for at risk high schools. PRESENTATIONS Center for Polymer and Fiber Research Consortium October 6, 20XX ▪ Melt Blowing: On-line Temperature & Motion Measurements VOLUNTEER EXPERIENCE University of Oklahoma Children's Hospital August 20XX-May 20XX ▪ Worked as an aide in Aikemen's End Zone doing craft projects and supervising hospitalized children. AWARDS RECEIVED University Achievement Class National Merit Scholar Oklahoma Board of Regents Chancellor's Award Winner

Resume template available in OptimalResume as: Chemical Engineering Full-time 1

21


Heading

Kelsy organized the information in her heading well, with her name being larger and in bold lettering, it stands out.

Kelsy Scott 6666 Asp Avenue Norman, OK 73069

OBJECTIVE

To obtain a First Officer position

EDUCATION

University of Oklahoma Norman, OK Bachelor of Science in Aviation Management, May 20XX General Business, Air Traffic Control Minors GPA: 3.52

CERTIFICATIONS & RATINGS

Commercial Pilot with Instrument Rating SEL Certified Flight Instructor FAA Class III Medical, Ability to obtain First Class CFII

FLIGHT TIME

Total - 763 Pilot-in-command - 385 Cross-Country - 216 Multi-Engine - 11 Night - 46 Dual Given - 45 Instrument - 60

AVIATION EXPERIENCE

Wiley Post Aviation Flight Instructor, September 20XX-Present • Organize and lead ground lessons for private students • Instruct instrument and private students in DA-20

Objective

Although Objectives are optional, Kelsy chose to include a clear and precise objective that is related to her specific field. She knows what she wants in a position, and would rather not get calls about jobs that do not interest her.

Certifications

Kelsy lists her certifications and ratings as they are required for her desired job position. She chose to place it towards the top because of its importance to potential employers.

(405) 555-5555 email@ou.edu

Northwest Airlines DC-10 Fleet Intern, May 20XX-August 20XX • Participated in DC-10 Ground School • Attended Instructor Qualification Course • Assisted with Aircraft RVSM Certification

AVIATION ACTIVITIES & AWARDS

Sooner Aviation Club • President, May 20XX-August 20XX • Fund-raising/Finance Committee Chair, August-May 20XX • Sooner Aviation Club Achievement Award, 20XX OU Aviation Student Advisory Board Member Alpha Eta Rho Fraternity Member NIFA Regional Competition Participant The Ninety-Nines Member

OTHER EXPERIENCE

OU Housing and Food Services Student Manager, April 20XX-September 20XX • Assumed nightly management duties of closing • Supervised 18 student employees • Kept communication channels open among staff • Provided customer service

Resume template available in OptimalResume as: Aviation Full-time 3

Experience

Kelsy separates her aviation experience from other work experience, instead of showing it all chronologically. The separation shows she has experience in her specific field, but has also gained other nonaviation experience.

Note...

Although Kelsy has been involved in many activities outside of aviation, the aviation activities are most important, which is why she included them instead of unrelated ones. 22


resume examples 123 Asp Avenue Norman, OK 73019

Leann S. Sigma

(405) 555-5555 lsigma@ou.edu

EDUCATION The University of Oklahoma, Norman, OK Master of Business Administration, May 20XX The University of Oklahoma, Norman, OK Bachelor of Science in Industrial Engineering, May 20XX GPA: 3.73

RELEVANT EXPERIENCE ExxonMobil Houston, TX

Design Safety Engineering Intern, 5/20XX-8/20XX

• Coordinated with consultants, engineering authorities, and facility staff to schedule, plan, and execute concept hazard identification study • Developed compliance strategy for new cooling water intake regulation • Revised technical practice document for major hazard risk register development • Researched previous project documents to identify concept layout criteria for deep-water production facility project

Schlumberger Sugar Land, TX

Supply Chain Intern, 5/20XX-8/20XX

• Recoded approximately 2,890 parts in order to better track $14.95 million worth of inventory and reduce the average monthly supply on hand

• Performed a profitability analysis by rolling cost for over 100 tools and determined a 3% increase in selling price (about $44,266 was needed)

• Engineering procurement and sustaining duties included purchasing $20,500 worth of parts for engineering; request quotes; and tracking parts

SKILLS Lean/Six Sigma Green Belt CAT CPS Green Belt CAT 6 Sigma Green Belt

Excel: Custom Formulations Pivot Tables Pro-E

AutoCAD Minitab Fluent in Spanish

HONORS AND ACHIEVEMENTS School of Industrial Engineering Outstanding Student University of Oklahoma Honors College School of Industrial Engineering Scholar

Tau Beta Pi Engineering Honor Society National Merit Scholar Harriett Harvey Memorial Scholarship recipient

ACTIVITIES President: Institute of Industrial Engineers President: Alpha Pi Mu Industrial Engineering Honor Society Mentor: College of Engineering Dean's Leadership Council University of Oklahoma Student Association Honor Council Treasurer: Campus Activities Council, High Leadership Conference

Resume template available in OptimalResume as: Industrial Engineering -- Full-time 2

23


Lenny S. Sigma

123 Asp Ave. Norman, OK 73072

(405) 325-5555 email@ou.edu

OBJECTIVE Seeking an internship position in the field of industrial engineering.

EDUCATION

Objective

Lenny is clear in his objective that he is seeking an internship since he is only a Junior and not graduating.

Education

University of Oklahoma, Norman, OK Bachelor of Science in Industrial Engineering, May 20XX Major GPA: 3.3, Overall GPA: 3.0

SKILLS & CERTIFICATIONS Green Belt/Lean Six Sigma Certified Xpress-MP, Visio, AweSim!, AutoCAD, SAS, Java, Mathcad, MasterCAM, MATLAB Machining Experience, Milling Experience English to Spanish translation

LEADERSHIP EXPERIENCE Campus Activities Council University of Oklahoma Feb. 20XX-Present Chair of Parents Weekend • Currently serving as Chair for a campus-wide (Parents' Weekend) developing stronger communication, organizational, and leadership skills through managing a 30-person committee and a $14,000 budget. • Served on four different executive committees planning campus events, furthering my ability to work effectively as a team member, as well as working with many diverse leadership styles. Lambda Sigma Sigma Fraternity University of Oklahoma Aug. 20XX-Present Executive Committee • Held five different leadership positions, including Public Relations Vice President, learned more about taking direction, effective communication, and creative problem solving. • Developed strong time management and organizational skills through overseeing a 15-person committee and a $35,000 budget.

Lenny includes his major and cumulative GPAs, which show his strengths lie with industrial engineering.

Leadership

By focusing on his leadership experience, Lenny takes the focus off not having any industrial engineering experience. Also, his leadership experience is relevant to the position he seeks.

HONORS & ACTIVITIES • Society of Manufacturing Engineers (Vice • Academic Grade Appeal Council • • • •

President) Engineer's Club Institute of Industrial Engineers University of Oklahoma Rugby Team Institute of Operations Research and Management Sciences (INFORMS)

• • • •

Dean's Leadership Council (Mentor) Video Team (President) Oklahoma Daily Staff Dean's Honor Roll

WORK EXPERIENCE Camp Counselor, Young Men's Christian Association (YMCA) • Full-time: Responsible for thirty students of fifth and sixth grade campers. Participated and created daily schedules for a variety of activities encompassing educational and sporting skills. Data Collector, University of Oklahoma College of Education • Part-time: Collected data and analyzed statistics results on tested children. Translated different tests from English to Spanish. Tutor, University of Oklahoma Athletic Department • Part-time: Assist and explain information to student athletes in all levels of math. Work with struggling students to improve their grades and outlook on their math studies.

Resume template available in OptimalResume as: Industrial Engineering Full-time 1

Work Experience

Lenny held several positions not directly related to his field, however, he obtained valuable skills, and is effective at communication and organization.

24


resume examples Otto Space email@ou.edu (405) 555-5555 1234 Main Street Norman, OK 73019

Objective

Position in flight design engineering

Education

B.S. in Aerospace Engineering, May 20XX University of Oklahoma, Norman, OK GPA 3.5/4.0 Related Coursework: Propulsion Systems, Aerodynamics, Astrodynamics, Flight Controls, Aerospace Structural Analysis

Relevant Experience

NASA, Lyndon B. Johnson Space Center, Houston, TX Aerospace Engineering Internship, Summer 20XX • Mission Operations Directorate, Systems Divisions • Assisted flight control officers in monitoring the Orbital Maneuvering System (OMS) and Reaction Control System (RCS) VANS RV-6 Assembly, Jacksonville, FL Aerospace Engineering Internship, Summer 20XX • Completed the assembly of a Vans RV-6 Aircraft • Performed hands-on work with avionics systems and extensive fabrication of components Aircraft Motor Assembly, Grapevine, TX Aerospace Engineering Internship, Summer 20XX • Assembled four-piston Superior XP-360 engines • Utilized basic skills in reciprocating engine assembly and knowledge necessary to document all component tolerance

Projects/Skills

Computer: Pro-Engineer, Pro-Mechanics, Pro-Manufacture, Star-CCM+, Solidworks, Floworks, Fluent 6.0, Flow Wizard, CAD, AutoCAD, MathCAD, C, C++, MS Cord, MS Excel, Adobe Photoshop Basic Aircraft Design: Design optimization based on theoretical aircraft performance characteristics derived from basic geometric sizing Aerospace Vehicle Design: Lab Research Assistant - used CAD systems to design and fabricate the frame for the race car Sooner Lunar Schooner Project: Formulated course trajectories and completed trade-off analysis on different propulsion sources to put a rover on the moon Machine Shop: CNC Mill (3 and 4 Axis), CHC Lathe, Manual Mill, Manual Lathe, TIG/MIG Welding, General Fabrication, Carbon Fiber Lay-up

Honors and Activities

President, Sigma Gamma Tau National Honor Society President, OU American Institute of Aeronautics and Astronautics American Society of Mechanical Engineers E-Club Member Dean's Honor Roll

Resume template available in OptimalResume as: Aerospace Engineering Full-time

25


Heading

Sammy includes her LinkedIn profile URL so employers have a chance to check out her skills and achievements online, and see recommendations others have written about her.

Education

Since Sammy has both a Master’s and Bachelor’s degree, she lists her most recent degree first.

Skills

Sammy uses her skills section to highlight the engineering related skills that are unique to her field of interest.

Sammy Rock • 405-555-5555 • email@ou.edu • 1234 College Ave • Norman, OK 73072 http://www.linkedin.com/pub/9/549/788 Education The University of Oklahoma, Norman OK MS Mechanical Engineering, May 20XX, GPA: 4.0 BS Mechanical Engineering with Special Distinction, May 20XX, GPA: 3.86 Relevant Coursework ▪ Advanced Engineering Analysis, Design of Mechanical Components, Composite Materials, Elastic Stress Analysis, Design of Thermal Fluid Systems, Linear Algebra

Computer/Equipment Skills

▪ ▪ ▪ ▪

Pro/Engineer Wildfire 3.0, Pro/Engineer Manufacturing, Solid Works 6.0, MicroStation C, Microsoft Visual Basic 6.0, Microsoft Visual Basic.net, MathCAD Microsoft Office, Adobe Photoshop, Quatro Pro Visometer, SAXS, WAXS, Vacuum Oven, Soldering, Air Tools

Relevant Experience Masters Research: Enhancement of Nano-Clay Dispersion within an Aqueous Solution The University of Oklahoma - Norman, OK August 20XX-present ▪ Design, collaborate, modify, and implement experiments based on research and hypotheses concerning nano-clay dispersion within aqueous solutions. ▪ Investigate the correlation between solution viscosities (10-200cP) and nano-clay dispersion based on varies mixing procedures (Mixing Time: .5-24 hours, Methods: mechanical and microwave mixing, etc.). ▪ Utilize facilities, equipment, literature, and other resources to determine degree of exfoliation and particle characteristics within a solution. WAXS and SEM images used to characterize particulates. ▪ Communicate and collaborate on results with other graduate students and professors. Undergraduate Research: Assistive Transfer Device The University of Oklahoma - Norman, OK August 20XX-May 20XX ▪ Researched, designed, customized, manufactured, and implemented a mechanical system which aids physically disabled woman to/from her wheelchair and bed. ▪ Utilized knowledge of mechanical components and design to analyze stress, fatigue, and other failure methods ensuring quality mechanical systems (hand and computer-aided calculations performed). ▪ Safety was the first priority: Factor of safety greater than 2.5 ▪ Customized system meeting an individual 's needs (ergonomically and functionally). ▪ Organized and compiled data, drawings, and finished product into report and working product. ▪ Featured in three newspaper articles. Internship FMC Technologies Inc. - Houston, TX May 20XX-August 20XX ▪ Designed and modified surface wellhead products to enhance customers' performance and meet customers' requests. ▪ Learned and implemented FMC's design criteria. ▪ Utilized and collaborated with senior engineers in design reviews making appropriate design modifications. ▪ Developed and reviewed detailed drawings. ▪ Compiled and catalogued new product information. ▪ Interacted with vendors to investigate products. ▪ Consistently met deadlines for product releases.

Honors/Memberships

▪ ▪ ▪ ▪ ▪

Graduated with Academic Special Distinction in Top 10% of Class Member of ASME Member of Pi Tau Sigma Member of Gamma Beta Phi Honors Society Member of National Society of Collegiate Scholars

Resume template available in OptimalResume as: Aerospace Engineering Full-time

Experience

Sammy’s Master’s experience is the most important experience listed. Therefore, she has listed her Master’s research before her undergraduate research and internship research.

Note...

Sammy chooses to go with a one page resume; however, she knows it is acceptable for someone who has multiple degrees to have a lengthier resume. 26


resume examples Stormy Chaser

675 E. Boyd Street • Norman, OK 73071 • email@ou.edu • 405.555.5555

EDUCATION M.S. in Meteorology, May 20XX University of Oklahoma Norman, OK B.S. in Meteorology, Cum Laude, December 20XX University of Oklahoma Norman, OK Minors: Math and Hydrologic Science GPA: 3.56/4.0

FIELD EXPERIENCE VORTEX2 Risk Analysis and Mitigation Project (V2RAMP)

University of Oklahoma and National Severe Storms Laboratory (NSSL), Norman, OK, May-August 20XX

• SMART-R Radar and Mobile Mesonet operator • Selected to assist with deployment of VORTEX2 in Spring 20XX • Performed tornado damage assessment with the National Weather Service (NWS) in Fort Supply, OK

Tropical Composition Coupling Project (TC4) with NASA

San Jose International Airport, Alajuela, Costa Rica, May-August 20XX

• SMART-R Radar Operator - 12 hour shifts • Aided in forecasting/nowcasting for the safe flights of three NASA airplanes • Involved in scientific meetings for post and pre-flight missions

Data Assimilation and Resolution Experiment/Phased Array Smart Radar Spring Experiment (DARE/PASSE) University of Oklahoma and National Severe Storms Laboratory (NSSL), Norman, OK, May-August 20XX • SMART-R Radar operator and learned how to coordinate the radar scans with the Phased Array Smart Radar • Discussed and analyzed forecasts for radar deployments with senior scientists at NSSL

LEADERSHIP Lecturer for Teachers Workshop for Earthstorm of the Oklahoma Climatological Survey, Summer 20XX • Presented lecture to teachers from around the state to help them bring radar knowledge back to the classroom and provide a hands-on demonstration of how mobile radars work Co-leader of OU School of Meteorology's Freshmen Mentoring Program, 20XX-20XX • Led program the last three years, pairing upper classmen with freshmen and organizing monthly activities

SCIENTIFIC RESEARCH EXPERIENCE Meteorology Graduate Research Assistant, January 20XX-Present University of Oklahoma, Norman, OK Advisor: Dr. M.I. Windee, Director of the Smart-R group at OU

Research: Edit and analyze the rainbands and eyewalls of the Dual-Doppler Radar database of Hurricane Isabel that made landfall in 2003 Meteorology Undergraduate Research Assistant, September 20XX-December 20XX University of Oklahoma, Norman, OK Advisor: Dr. M.I. Windee

HONORS AND ORGANIZATIONS Meteorology Scholarship Recipient, 4 years Award of Excellence Scholarship from OU Scholars Committee, 4 years Member of the OU Honors College and Dean's List, 4 years Member of the OU Student Chapter of AMS (OUSCAMS) and Student Member of AMS Participant in the National Forecast contest and Oklahoma Weather Lab

Resume template available in OptimalResume as: Meteorology Full-time

27


123 Asp Ave. Norman, OK 73072

Wellma D. Oils

(405) 325-5555 email@ou.edu

EDUCATION University of Oklahoma, Norman, OK Bachelor of Science, Petroleum Engineering Expected Graduation Date: May 20XX Cumulative GPA: 3.51

RELEVANT EXPERIENCE Devon Energy Corporation Houston, TX and Oklahoma City, OK (May 20XX-August 20XX) Reservoir Engineer Intern • Evaluated the production history of the Tubb carbonate oil reservoir in the Permian Basin of West Texas • Worked with a team of geologists and engineers while performing production analysis on two separate fields to determine EURs, drainage areas, recovery factors, and OOIP • Completed economic and risk analysis on drilling both vertical and horizontal infill wells in the McKnights and C-Bar leases Chaparral Energy Oklahoma City, OK (May 20XX-January 20XX) Production Engineering Intern • Worked on team that developed plans for a waterflood and determined profitability; project concluded with presentation to CEO, vice president, and numerous engineers • Worked in the field on completions and workovers including the following: wireline and perforating, fracturing, acidizing, fishing job, running a liner • Devised plans for saltwater disposal wells and put AFEs in circulation • Performed a marginal well review and wrote a plan to plug and abandon well • Trained using Petra, PowerTools, DrillingInfo, WellScout, RODSTAR, and IHS Enerdeq

RESEARCH EXPERIENCE Mewbourne School of Petroleum and Geological Engineering and Devon Energy (Fall XX-Spring XX) Research Assistant Project: Evaluation of Future Production by Performing Trends using Monte Carlo Simulation • Rate Transient Analysis: Perform decline curve analysis of 154 active wells (Gas, Oil, Condensate) • Monte Carlo Simulation: Evaluate future production of wildcat and development wells of new area • Economic Analysis: Discounted Cash-Flow, Rate Return

HONORS OERB Scholar; Mewbourne Petroleum and Geological Engineering Scholar, Pi Epsilon Tau, Petroleum Honor Society, Mewbourne Engineering Scholarship Recipient, Honors College, National Society of Collegiate Scholars, Member Gamma Beta Phi, Honor and Service Society, Member Alpha Lambda Delta, Freshman Honor Society

ACTIVITIES Chairman, OU Society of Petroleum Engineers (SPE); Dean's Honor Roll, 6 semesters; Society of Petroleum Engineers; American Association of Drilling Engineers; E-Club; SPE Intramurals; Intramural Volleyball and Ultimate Frisbee

Resume template available in OptimalResume as: Petroleum Engineering Full-time

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WORK AUTHORIZATION Work authorization refers to your legal authorization to work in the United States. Employers may specify hiring restrictions: • Some employers can only hire U.S. citizens. • Some employers may also hire persons who are authorized to work in the U.S. on a permanent basis (a.k.a. Permanent U.S. Resident, Resident Alien, Immigrant). • Students on F-1, J-1, and H-1B visas are not authorized to work in the U.S. on a permanent basis. • Some employers are willing to consider persons who are not authorized to work in the U.S. on a permanent basis. • Foreign nationals who are in the U.S. on a visa are not authorized to work in the U.S. on a permanent basis, and must consult the regulations related to their visa status to determine what, if any, temporary work they are authorized to have. You may wish to include a statement of your work authorization on your resume if: • You are a U.S. citizen or permanent resident, and you believe your name or some other aspect of your background may lead an employer to assume you might not be a U.S. citizen or might not be authorized to work in the U.S. on a permanent basis. You may even list U.S. Citizen or Permanent U.S. Resident in your heading under your name. • You want employers to know that you have a H-1B visa. • You expect a change in your work authorization to be effective by a specific time in the near future. Please consult International Student Services (ISS) with questions regarding work authorization and any other specific questions you may have about your status.

Long Distance Job Search

Create an overall strategy for relocation. Set a time frame for phases of the job search. Increase your chances for success by planning ahead. Arrange networking meetings with potential employers and job contacts. Research the job market. Read the daily newspaper online to learn about job openings, local employers, and employment trends. Contact the Chamber of Commerce and the Convention and Visitor’s Bureau to gain a sense of the local community. Use the city where you want to move as a search term in the HIREsooner Online Job Board. Find specific career advice for 25+ countries through GoingGlobal on HIREsooner.com. Seek out virtual job fairs. They let long distance applicants submit applications directly to employers. Ask a friend in the area if you can list their address on your resume to show seriousness about relocating. 29


2622 Chautauqua Avenue Apt. M303C Norman, OK 73072

International Student Cover Letter

September XX, 20XX Aaron Elkin EZT Production 625 Liberty Avenue Pittsburgh, PA 15212

Anthony explains his work authorization in his cover letter which is the place he can go into a little more detail about his status. Instead of using “sponsorship”, he chooses to use “renewal”, which gives his situation a more positive tone. Anthony stresses the positive of hiring someone with an F-1 Visa, by explaining that he’s able to work on a variety of projects with a variety of people. He’s shown great leadership, and the ability to adapt to various cultures.

Dear Mr. Elkin: I am writing in response to your job posting for a full time Engineering Trainee on the University of Oklahoma’s Career Services website. I am confident that you will find that my academic training in Mechanical Engineering at the University of Oklahoma, along with my leadership experience from working as a team player, qualify me for this position. To broaden my education at the University of Oklahoma, I took six courses in biological science and chemistry in addition to my degree requirements for Mechanical Engineering. I believe that my knowledge of Organic chemistry will be valuable while working as an Engineer in the field or plants, where high-pressured hydrocarbons and other gasses are usually present. Additionally, I am the President of the International Advisory Committee. I work directly with 40 students representing the needs of about 1,500 international students at the university. From my years of holding leadership positions, I have learned to effectively work well as a team player and a team leader, effectively collaborating with a variety of people. I have also learned to work in a timely fashion and work well even under pressure and stress. I believe these experiences will help me succeed in this position. Although I have many qualities that will make me an asset to your company, I will need visa renewal. A visa sponsorship/renewal can be obtained and I am knowledgeable about the process. More information about my experiences and education is included in my enclosed resume. I would really appreciate the opportunity to meet with you in person to further discuss my application. I can be reached by phone: 405-532-1269, or email: amoreno@ou.edu. I look forward to hearing from you soon. Sincerely,

Handwritten Signature Anthony Moreno Enclosure

ANTHONY MORENO

123 Sooner Ave. • Norman, OK 73069 • 555.555.5555 • email@ou.edu

Seeking an entry level engineering position.

Objective Education

B.S. Mechanical Engineering, University of Oklahoma, Norman, OK • Expected Graduation: May 20XX • GPA: 3.37/ 4.00

Work Experience

International Student Resume

Anthony lists his work experience and leadership instead of focusing on the fact he is an international student. A resume is NOT the place to put his employment status, TOEFL scores, personal information such as picture, age, marital status, social security number, country of origin, or birth date information. This is his one opportunity to showcase his skills, education, and experience to an employer, which is why he catered his resume to the Engineering Trainee position..

Information Technology, University of Oklahoma, Call Center Rep., September 20XX – Present • Assist university community with IT support over the phone. • Provide support for issues relating to network connectivity, hardware, software, web hosting and more. College of Engineering, University of Oklahoma, DLC Tutor, September 20XX– January 20XX • Tutored on the Dean’s Leadership Council, providing free tutoring service to all Engineering students. • Effectively assisted students understand subject matter in classes which include Math, Chemistry, Physics and other engineering classes. AT&T HEADSUP Summer Bridge program, Tutor, July 20XX • Tutored incoming Engineering freshmen in Pre-calculus, with the aim of getting them tested into Calculus 1. • Exercised patience and diligence in dealing with and teaching students. • Test results showed significant student improvement. Most of the students tested into Calculus 1. Motor Parts Store, Italy, Sales Associate, July 20XX – September 20XX • Volunteered for a job geared towards improving sales quality, customer satisfaction, and stock management. • Acquired improved customer service skills and anti-fraud techniques. • Introduced a customer feedback system and other marketing strategies. • Recognized and rewarded by manager for hard work, dedication and innovation.

Leadership Experience

International Advisory Committee (IAC), President, May 20XX – Present | Vice President, May 20XX – May 20XX • Promote international cultures by organizing events, while serving as the representative voice of the 1,500 international students at the university. • Lead a team of 40 students and manage funds of about $40,000 to achieve our goals. • Organize weekly team meetings and attend meetings with faculty to address issues facing international students. African Christian Fellowship (ACF), Treasurer, April 20XX – April 20XX • Elected to be in charge of the finances of the organization. Made budgets and appropriately managed funds totaling about $5000. • Spent funds prudently and ensured that the entire team was always financially informed. International Advisory Committee (IAC), Publicity Chair, February 20XX – May 20XX • Responsible for all publicity related tasks. Visited other organizations to talk about IAC and its events. Applied for event sponsorships from businesses and departments, organized the printing and distribution of fliers and posters, and introduced the use of yard signs to create greater awareness of our events. • Attendance and funding for our events both increased as a result.

Honors & Activities

• Pi Tau Sigma (National Honor Society for Mechanical Engineers), and American Society of Mechanical Engineers (ASME) • Shell Student Scholarship • ConocoPhillips Scholarship • Multicultural Engineering Program (MEP) Scholarship • International Leadership Class Scholarship

Skills & Qualifications

• Proficient in Windows and Mac OS, Microsoft Office, Pro-E, C, Java & HTML programming, and other computer software • Lean/Six Sigma Fundamentals certified • BP Asset Management Course

Resume template available in OptimalResume as: Mechanical Engineering -- Full-time 3

30


GUIDELINES Content

In your campaign to secure employment, there are numerous situations which will require written correspondence. Written correspondence will give the prospective employer an impression of you. Quite often it is the first contact, therefore, it is imperative to plan the content of your letter or e-mail, use an appropriate format, and proofread carefully.

[ [Use a meaningful subject header for your e-mail; one that is appropriate to the topic. [ [Always be professional and businesslike in your correspondence. [ [Do NOT use “emoticons” like :) or LOL. [ [Do NOT use unusual fonts, wallpapers, or multicolored backgrounds. [ [End your e-mail with your full name. [ [Be brief and concise. Types

There are several types of letters which you may use in a job search. These may be divided up into two categories: (1) cover letters and (2) various follow-up letters. The following guidelines should be observed:

[ [Use an accepted business format. (see sample letters) [ [Spell, punctuate, and paragraph correctly. whenever possible, to an individual with the correct title, organization name, and [ [Address, mailing address. Don’t be afraid to call and get this information! [ [Keep your letter brief; do NOT exceed one page. [ [Include keywords from the job description, using conversational language. [ [Include your contact information, and sign the letter above your typed name. 31


LAYOUT Your Present Address City, State Zip Code Email Address (Area Code) Phone Number Month Date, Year Mr./Ms./Dr. First and Last Name of Person Title Organization Street Address City, State Zip Code Dear Mr./Ms./Dr. Last Name: 1st Paragraph “Why Am I Writing?” -- Identify the position or field of work you are inquiring about. Identify how you heard of the opening or organization. Identify why you decided to contact the employer. 2nd Paragraph “Who Am I and Why Should You Hire Me?” -- Identify your skills, experiences and qualities and demonstrate how they relate to the position. Highlight one or two of your strongest qualifications and explain how they relate to the needs of the employer. Do NOT simply restate the facts that are on your resume, show how you believe your qualifications could benefit the organization. Explain why you are specifically interested in the employer and the type of work/location, etc. and demonstrate your understanding of the duties of the position. 3rd Paragraph “My Next Step?” -- Refer the reader to the enclosed application, resume, and other required documents. Close the letter with a strong interest in pursuing the next step of the employment process. Make sure your closing is assertive, elicits a response from the employer, and indicates whether you or the employer will follow up. Thank the reader for his/her time and consideration. Sincerely,

Handwritten Signature Typed Name

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INQUIRY 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use to express interest and to inquire about opportunities that may be available within a particular organization, but are not usually publicly posted.

Month Date, Year Mr. Timothy D. Smith Senior Engineer Midwest Engineering, Inc. 4500 Prairie Drive Kansas City, MO 75254 Dear Mr. Smith: I am writing to inquire about an Electrical Engineering position at Midwest Engineering, Inc. I am particularly interested in the robotics industry in which Midwest Engineering, Inc. holds a prestigious reputation. My engineering education, wide range of work experience, and leadership achieved through special projects equips me with a valuable knowledge base to be a productive asset to your company. Challenging projects have always attracted my interest. Both inside and outside the classroom, I have assumed leadership roles and have been able to creatively solve problems. As President of the Student Chapter of the Institute of Electrical and Electronic Engineering, I served as project manager for the annual engineering competition where our college engineering team designed and built a robotic mouse. Our teams design won the competition, beating out 18 other college teams. With my experience as a proven leader and my technical experience, I would be interested in working with your robotics team to prove I could make a substantial contribution to your company’s profitability. I would welcome the opportunity to meet with you to discuss this position and my qualifications in more detail. I look forward to hearing from you soon. If you have any questions, please do not hesitate to e-mail me at email@ou.edu or call me at (405) 325-1974. Thank you for your time and consideration. Sincerely,

Handwritten Signature Typed Name

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APPLICATION 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use when applying for a specific opportunity. This is the most common form of a cover letter when responding to job postings during your job search.

Month Date, Year Mr. Dean A. Martin Hiring Manager A&B Construction 123 Post Road Oklahoma City, OK 73003 Dear Mr. Martin: I am applying for the Construction Project Manager position advertised through the Resume Post newsletter. My credentials and interest in the area are a strong match for your requirements and should be considered for the position. I recently graduated with a Civil Engineering degree and have two years experience in Construction Project Management. I have worked extensively with Construction Project Managers in both the government and private sectors with responsibilities focusing on managing interning engineers to managing various crews. As an adaptable and versatile professional, I offer a willingness to learn new methods and meet demanding standards. A well-trained and professional Construction Project Manager is key to the growth and integrity of any organization. I am a highly qualified candidate for the position of Construction Project Manager. If you would like to meet for a personal interview, please call me at (405) 325-1974 for a time that suits your schedule. I look forward to hearing from you and thank you in advance for accepting my letter and resume. Sincerely,

Handwritten Signature Typed Name

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SEARCHING FOR A POSITION 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use when applying for a position where you do not have a contact. Form a bond with the reader by establishing that you are specifically interested in the company.

Month Date, Year Ms. Freida B. Hallmark HR Manager Crane Engineering 123 Freedom Road Oklahoma City, OK 73003 Dear Ms. Hallmark: I recently read about Crane Engineering in College Magazine and am impressed with the strong quality control program. I am seeking a position as an entry-level mechanical engineering technician. My classroom work and co-op experience have introduced me to the benefits of a strong quality approach to business, and I would like to be part of your implementation team. My internship experience with Cobalt, Inc. taught me to implement a quality program in a factory environment. In addition to design work and helping to automate one of the factory divisions, I worked with the plant’s quality control officer. I also facilitated the required four-hour quality training sessions for employees. My contributions earned the Employee-of-the-Month award for the engineering department, the first time an internship student has received the honor. As you can see from my resume, I have worked a variety of jobs and financed 80% of my college expenses. Having a financial goal each year and reaching it has taught me a lot about perseverance, responsibility, and teamwork. I have a strong work ethic and the determination to become a valued employee for Crane Engineering. I am available to start work immediately. Thank you for your interest in my application, and I look forward to talking with you about my future with Crane Engineering. Sincerely,

Handwritten Signature Typed Name

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TO A MUTUAL ACQUAINTANCE 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use when applying for a position where you have a mutual acquaintance. This creates an immediate connection for a position for which you are applying.

Month Date, Year Mr. Cornelius Scott Senior Vice President Woodworth Manufacturing Group 555 Wood Drive Dallas, TX 75260 Dear Mr. Scott: I was thrilled when my friend, John Peterson, told me there was an opening for a Systems Analyst at your company, and suggested that I forward my resume to you. Based on my conversations with John and a review of your website, I believe Woodworth Manufacturing Group is an outstanding match for my technical skills, work experience, and professional interests. I am a highly motivated individual known for my excellent analytical, problem-solving, and collaborative skills. My enclosed resume illustrates my expertise in designing, coding, testing, and implementing solutions. Additionally, I’m skilled at analyzing user requirements and communicating those requirements to programmers During my internship at Smith and Franz, I effectively integrated order processing and manufacturing system processes into multifaceted systems with common databases while setting up procedures so that each department had their own customized interfaces. I will call you next week to arrange a personal meeting to discuss your current and future needs and how I might serve them. Thank you in advance for your time and consideration. Sincerely,

Handwritten Signature Typed Name

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NETWORKING

Make Networking Part of Your Daily Activities

You can easily make networking a part of your normal daily activities. For example, it’s likely you’re being asked by friends and relatives about your post-graduation plans. This is a networking opportunity! Share details with them about fields or positions of interest to recommend people they know who are doing similar work. Ask them to help you connect with these people, and then, follow through.

Make the Most of Your Networking

Finding people to contact is just part of networking. Try these quick tips to make the most of your conversations with networking contacts:

an e-mail to introduce yourself when requesting a meeting. Explain (briefly) what you [ [Send have in common and describe what you hope to learn through your conversation. Include a

date and time that you will follow-up by phone to schedule a meeting if you haven’t heard back; then, follow through! (Because so many people don’t do what they say they will, this attention to detail is sure to impress.) Research the industry, organization, and person you will be meeting prior to your conversation. Consider information that you are learning in classes, internships, and student organizations that might be interesting to your target contact. Make a list of questions to ask; if you are starting with a sample list of questions obtained from Career Services or online, customize the questions to be specific to the industry and the person you wil be contacting. Treat professionals with respect. Use appropriate grammar and spelling when writing messages. If you’ve scheduled a meeting, don’t cancel. Arrive 15 minutes early. Whether your conversation is in person, on the phone, or via e-mail, follow up with a thank- you note to show your appreciation and improve your chances of creating a productive relationship.

[[ [[ [[ [[ [[

Don’t be discouraged if some people whom you contact aren’t immediately helpful; in those cases, be polite, send a thank-you note, and move on.. Be patient and continue to develop contacts. Since no one can predict which connections will lead to meaningful outcomes, use care to nurture your connections. Accept networking as an investment in your future.

Where to Find Contacts

There are a variety of places to find people to talk to about your professional interests.

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Alumni networks

Professional Associations

Career Fairs, employer information sessions, and networking events

Community Groups OU Career Mentoring Network

Social networking sites such as Facebook and LinkedIn Friends/family and their friends


NETWORKING 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974 Month Date, Year Mr. John G. Falcioni Vice President Megacorp Enterprises 1111 Allen Road San Francisco, CA 94000

For use as an initial contact with an industry professional to learn more about a career or organization. Excellent example of how to initiate an informational interview. Usually sent to people who you believe can help you find a new job or who might know someone who can help you find a new job.

Dear Mr. Falcioni: Our mutual friend, Jake Rutherford, suggested I contact you regarding the possibility of meeting with you, on the phone or in person, to discuss potential contacts you may have who might be interested in hiring me. By way of a quick review, I have been in the Information Technology field for the past three years and have extensive experience in several roles in IT organizations. I have enclosed for your review a resume detailing my experience and capabilities. I’m currently looking to join a dynamic corporation that offers growth potential, challenge and a strong team atmosphere. I am diligent and committed to problem-solving; I enjoy implementing solutions and approach every work-related situation in a positive manner. I realize you’re extremely busy, but I would appreciate a short visit to explore possible contacts and companies who may be looking for someone like me. If I haven’t heard from you within a few days, I’ll give you a call to see if we can get together. Thank you so much for your time. I look forward to talking with you soon. Sincerely,

Handwritten Signature Typed Name

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FOLLOW-UP

The importance of responding to the interviews you are granted cannot be overemphasized. Many employers consider these follow-up letters in measuring your interest in their organization. In addition, follow-up letters are another way of keeping your name fresh in the employer’s mind. After an interview, it is strongly recommended that you send a thank you letter to the interviewer expressing your appreciation for their time and stating your interest in at least one or two aspects of the company or the position that you discussed. Supply any additional information or material that was requested during the interview or may be helpful in the decision making process. Be sure to individualize your letter. Approximately five to ten days after the prospective employer has received your thank you letter, you may want to call the employer to again convey your interest in the organization. This call verifies your sincere interest in the organization, and it also serves the purpose of keeping your name fresh in the employer’s mind.

Cover Letter Checklist Write a targeted cover letter for each employer and position. State in the first sentence why you are writing. Show that your career goals are aligned with both the position and the organization. Make your points concise; every point should support your readiness to contribute. Proofread for typos and accuracy of contact information. Have several people review it too! Follow up with the employer if you hear nothing after 2-3 weeks. Inquire if any further information is needed and reiterate your interest. Your letter should NOT be more than one page. Encourage the employer to contact you. Include contact information, and sign your name at the end of the letter.

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THANK YOU

Send a thank you letter to follow-up and express continued interest with an employer after any contact like interviews, career fairs, site visits, or information sessions. A handwritten thank you is preferred, but if you know there is not enough time to get a hand written note across their desk, an email is suitable.

Dear Mr. Johns,

Dear Ms. Smith, Thank you for scheduling my interview for the Engineering Manager position. I am pleased with the benefits Mack & Co. offers and am also impressed with its long-term outlook and projects in development. I’d greatly appreciate the opportunity to contribute to Mack’s future success. After completing my interview today, I am confident that my qualifications are in line with your requirements. As promised, I will fax my completed job application to you by tomorrow afternoon. Sincerely,

Handwritten Signature

Thank you for the opportunity to interview with you today. As we discussed, my internship experience combined with my coursework has given me the communication and problem-solving skills necessary to be successful as an IT Manager at DB Software, Inc. Please feel free to contact me at (405) 555-5555 should you have additional questions. I am very interested in the position and hope to hear from you soon. Thank you again for your time and consideration. Regards,

Handwritten Signature

Dear Mr. Matthews,

Dear Ms. Peters,

It was a pleasure meeting with you today at the career fair. I truly enjoyed our conversation, and both hearing about the position and learning more about the needs of Rhodes International, Corp. In particular, I am impressed with the way your company operates and the ethical standards it upholds.

I appreciate your courtesy and the time you took to answer my questions about the Architectural Internship during my visit to Technology, Inc. this morning. Thank you for the opportunity to visit with you and see your facilities. The interview and the tour made for an exciting and informative day.

Thank you again for your time and the experience of getting to know you and your company better. I would welcome the opportunity to work for Rhodes International, Corp. and I look forward to hearing from you soon. Best Regards, Typed Name

Again, thank you for your hospitality and for all your efforts to arrange my visit. Having seen your operation, I am enthused about the internship opportunity that Technology, Inc. offers. I look forward to your decision. Best Regards, Typed Name

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ACCEPTING A JOB OFFER 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use to state your acceptance of a position and also reiterate different aspects of the job offer such as salary, benefits, work schedule, and start date.

Month Date, Year Mr. John G. Falcioni Vice President Megacorp Enterprises 1111 Allen Road San Francisco, CA 94000 Dear Mr. Falcioni: I am very pleased to accept your offer of an Information Systems Manager at Megacorp Enterprises. Please consider this letter my formal acceptance. I am pleased to accept your offer at a salary of $55,500 annually. As we agreed, my starting date will be July 28, and I will report to you at 9:00 a.m. in the ninth-floor conference room. I also understand that I will receive full company pay and benefits during the 12-week training program and that I am considered probationary during that time. Thank you again, Mr. Falcioni, for offering me this wonderful opportunity, I’m very excited to join the Megacorp team. Please let me know if I can do anything in advance of my start date to facilitate the paperwork. Sincerely,

Handwritten Signature Typed Name

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ACKNOWLEDGING AN OFFER 900 Asp Avenue Norman, OK 73019 oucs@ou.edu (405) 325-1974

For use to acknowledge a written job offer, even if you are not ready to accept or decline it.

Month Date, Year Mr. Dean A. Martin Hiring Manager A&B Construction 123 Post Road Oklahoma City, OK 73003 Dear Mr. Martin: I was very pleased to receive your letter on Monday, notifying me of your decision to offer me the position of Construction Project Manager. I am grateful for the opportunity to work for A&B Construction. I am acknowledging this offer with respect to the terms and conditions illustrated. The offer has been made for an annual salary of $58,000. As requested, I will communicate my final decision to the company by May 10. I am certain that the position offered will enhance my professional development in the field of Civil Engineering. I will give your offer careful consideration. Thank you again for the time you have given me throughout this process. Sincerely,

Handwritten Signature Typed Name

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SECOND INTERVIEW THANK YOU 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use to express gratitude for the interest which the employer has clearly shown in you. The letter will be your opportunity to affirm your continuing interest in the organization.

Month Date, Year Mr. Fred Amore President Java, Inc 3214 Mission Valley Road San Diego, CA 92101 Dear Mr. Amore: I enjoyed the chance to visit Java, Inc. headquarters during my recent second interview, and wanted to express my thanks to you for the serious consideration you are giving me. As we discussed, my advanced programming and management skills have prepared me well for the Project Manager position. My combined experience along with my passion for advanced security systems is a great fit for Java, Inc.’s goals of updating all programs. Thank you again for the opportunity of getting to know you and your organization better. I would welcome the opportunity to work for Java, Inc. and anticipate your decision soon. Sincerely,

Handwritten Signature Typed Name

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DECLINING AN OFFER 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use to inform the employer in writing that you are declining a job offer. Your letter should be polite, direct, and sent AFTER making a phone call.

Month Date, Year Ms. Nancy Clark Human Relations Manager Disco Corp. 56459 Jones Avenue Oklahoma City, OK 73003 Dear Ms. Clark: Thank you for all the time and attention you and your organization have devoted to considering me for the position of Mechnical Engineer for Disco Corp. It has been an extremely productive and professional hiring process. After careful deliberation, I must respectfully decline the invitation to join Disco Corp. Your offer was competitive and the projected work assignments were very attractive. I have decided that another opportunity better meets my qualifications and career interests at this time. I want you to know that it was a very difficult choice. I have been very impressed with the recruitment process at Disco, Corp. and have shared my positive experience with other students, faculty and the OU Career Services staff. I hope that we will have an opportunity to talk again in the future. Thank you for the time you have devoted to considering my application. Sincerely,

Handwritten Signature Typed Name

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RECONSIDER A REJECTION 900 Asp Avenue Norman, OK 73019 email@ou.edu (405) 325-1974

For use when a job offer has either been rejected or the person has been eliminated as a candidate. This letter should only be written if you have strong points to oppose the decision.

Month Date, Year Mr. Chris Hammon Network Administrator Solutions, Inc. 569 Brook Drive Edmond, OK 73003 Dear Mr. Hammon: I received your letter on Friday with the disappointing news that Solutions, Inc. was no longer pursuing me as a candidate for the Engineering Manager position. I’m writing in hopes that you will reconsider the decision. From my research of the company, my experience with java script and my passion for new initiatives is right in line with what Solutions, Inc. is looking for in leadership for the new department that was acquired from the merger. I feel strongly about the future of Solutions, Inc. and my possible contribution to future projects. Please let me know if there is any additional information I can provide to be reconsidered. I still look foward to working and growing with Solutions, Inc. Thank you for your time and consideration. Sincerely,

Handwritten Signature Typed Name

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SOONER BORN

SOONER BRED

SOONER HIRED

OU Career Services Technical Resume & Letter Writing Guide  

Provides advice for writing technical resumes and cover letters.

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