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college handbook



Our College community provides an environment where each student can develop intellectually, socially, morally and physically. As in all communities, certain guidelines are necessary to ensure that the College operates effectively. Communication between the College and your home is important to us all. This handbook is intended as a guide to parents and students, and includes a wide range of general information and College policies. It is your responsibility to ensure that you are familiar with all of the information contained within, including rules and regulations.

FREQUENTLY USED NUMBERS MAIN SWITCHBOARD: 905-389-1367 ABSENCE, LATE/EARLY DISMISSALS, STUDENT MESSAGES Montessori School Matron, ext. 139 Junior School Assistant, ext. 168 Middle School Assistant, ext. 132 Senior School Assistant, ext. 196


Montessori School Assistant, ext. 193 Junior School Assistant, ext. 168 Middle School Assistant, ext. 132 Senior School Assistant, ext. 196


Transportation Supervisor, ext. 156 A.M. Dispatcher, ext. 190, P.M. Dispatcher, ext. 170


Head of College, ext. 182 Deputy Head, Student Wellbeing, ext. 167 Deputy Head, Teaching, Learning and Innovation, ext. 273 Director of Advancement and Communications, ext. 162 Director of Finance, ext. 119 Director of Admissions, ext. 106 Director of Operations, ext. 133 Director of Technology Integration and Innovation, ext. 143 Principal, Montessori School, ext. 138 Principal, Junior School, ext. 172 Principal, Middle School, ext. 146 Principal, Senior School, ext. 229


Director of Athletics, ext. 179 Director of Arts, ext. 141 Director of Student Success, ext. 180 Senior Mistress, ext. 147 Camp Director (March & April), ext. 204


HSC Website, www.hsc.on.ca HSC Online Resources, myHSC








g n i h t y r e v e r o F you need to know


.on.ca c s .h w w w : C myHS Curriculum and class content n The latest College news n School calendar n College resource pages n Faculty and staff directory n Parents’ Guild information n Lunch menus n

nTransportation information nCollege Handbook nHealth and Wellness Services information nCampus Store information nCo-curricular team schedules nCommunity time

CONTENTS HSC’S PAST AND PRESENT HSC Mission, Guiding Principles and Ideals

6 8

History of the College


Coat of Arms


ACADEMIC LIFE Daily Routines

18 20

Assemblies and Chapel


Field Trips


IT Services




Important Links


General Information








Health and Wellness Services


Campus Store






Food Services Program


Parents’ Guild


Philanthropy at HSC




Outdoor Education and E-Week Programs


Arts at HSC




Code of Conduct


Academic Dishonesty/Plagiarism




Violent Behaviour


Substance Use and Abuse Policy




Respect at the College




Privacy Statement


Voicemail and E-Mail


Canadian Anti-Spam Legislation


Social Media Policy




Campus Map



HSC MISSION, GUIDING PRINCIPLES AND IDEALS MISSION Our core mission is to develop joyful, engaged students who are prepared to live with purpose. The best learning happens when students are happy to come to school, are encouraged, have opportunities to follow their passions, and can participate in deep learning experiences that truly challenge them. Joyful, engaged students develop strong relationships with their peers and with the many caring adults who spark and support their learning both inside the classroom and beyond. Their journey at HSC enables them to live with purpose—to understand their world, to inspire, lead and act, and to make a difference in their own unique, important and special ways.


with an understanding of ourselves as learners with each other, and from each other with a blend of challenge and support with an expectation, and the encouragement needed, to lead with excellence honoured and demonstrated through creativity and an entrepreneurial spirit to think critically with resiliency in mind and body an awareness of, and engagement in, global, cultural, economic, social and environmental issues


Integrity Respect Community Determination Individuality

INTEGRITY • we are honest not only with our peers and colleagues, but with ourselves • we stand up for what we believe in • we take responsibility for our actions • we are true to our word • we allow actions to speak louder than words

RESPECT • • • •

we understand the importance of being humble we think beyond ourselves through empathy and kindness we are courteous and compassionate we find a sense of worth and value in others and ourselves

COMMUNITY • we build friendships through inclusivity and the celebration of individual differences • we foster positive relationships at HSC and beyond our gates


we are committed and optimistic we encourage individuals to strive for their own excellence we persevere when faced with adversity we learn from our missteps

INDIVIDUALITY • we inspire individuals to express and pursue their own unique passions • we are creative • we are confident in who we are and who we will become



HIGHFIELD SCHOOL FOR BOYS (1901) Mr. John H. Collinson, with the support of Lord and Lady Aberdeen, founded Highfield School for Boys in 1901. The Chairman of the Board for 19 years was the Honourable Sir John S. Hendrie, a former Lieutenant Governor of Ontario who served as a Lieutenant-Colonel.

HILLCREST SCHOOL (1920) When a fire destroyed Highfield School in 1918, it was reestablished as Hillcrest School in 1920 by Reverend C.A. Heaven, the former Vice-Principal at Highfield.

HILLFIELD SCHOOL (1929) Hillcrest rapidly outgrew its facilities, and after a decade of reorganization, the families supporting Highfield and Hillcrest combined under the generosity of Sir John Gibson to establish Hillfield School. The Governors acquired new premises on Main Street West on land donated by the Gibson family, and in 1929 opened Hillfield School under the headmastership of Mr. Arthur F. Killip, formerly of Upper Canada College. 10

STRATHALLAN SCHOOL (1923) Meanwhile, Strathallan School was founded in 1923 by Miss Janet Virtue and Miss Eileen Fitzgerald, with the Honourable Justice Colin Gibson who served as Colonel as Chairman. In 1948 the two founders of Strathallan School retired, and the newly formed Board of Directors decided to continue instruction as far as Grade 13. The school evolved over the ensuing years to recognize the changing roles of women in society, and under the strong leadership of Miss Hilda Pierce, the school continued to flourish through to the early 1960s.

HILLFIELD COLLEGE (1959) In 1950 Lieutenant-Colonel John P. Page was appointed Headmaster, and less than a decade later, in 1959, the name of the boys’ school was changed to Hillfield College. Hillfield School had survived the Great Depression and WWII, and Colonel Page moved the school from preparatory to full College, and reintroduced the Cadet program in Grade 13. Under his leadership, both the Honourable Vincent Massey and General Harry Crerar became Patrons of the College.


STRATHALLAN COLLEGE (1961) In 1961, Strathallan School changed its name to Strathallan College, and the decision to amalgamate with Hillfield College was agreed upon.

HILLFIELD STRATHALLAN COLLEGE (1962) In 1962, the two schools, Hillfield College and Strathallan College, amalgamated under one Board of Governors. They acquired a 50-acre campus from the Ontario Government and erected the present buildings on Fennell Avenue West on Hamilton Mountain. While the Boards were amalgamated, the schools remained coordinated but separate Colleges. In 1969, under the leadership of Mr. M.B. Wansbrough, Headmaster, the College was integrated into a single coeducational academic institution. The 15 acres of land located to the South of HSC’s current site was acquired in 1995 in conjunction with Mohawk College. In 1999, an addition to the Campus created the current Montessori School, the enlarged Virtue-Fitzgerald Centre for the Arts and new music facilities.

HILLFIELD STRATHALLAN COLLEGE IN ITS 2ND CENTURY In 2001, HSC celebrated its Centenary, with fundraising initiatives and plans that eventually resulted in the building of the magnificent new Centennial Gates on Fennell Avenue. Marking not only the brand new entranceway to the College, the Gateway also recognizes more than 100 years of traditions and our celebration of a new vision for the next 100 years. Under the leadership of Headmaster, Dr. Tom Matthews (2003– 2010), HSC assumed a leadership position in the education of the whole child, while preparing its students for a life of new challenges and opportunities. 12

In recognition of the College’s broad contribution to Canada over more than a century, HSC was granted Armorial Bearings by Rideau Hall in 2005. The official Coat of Arms and new HSC flag were unveiled for the first time on June 11, 2005 by the Honourable Lincoln M. Alexander, former Lieutenant Governor of Ontario. In 2010, Mr. Marc Ayotte joined Hillfield Strathallan College as Head of College. Four years later, the College officially opened the new Michael G. DeGroote Centre for Excellence. Students, athletes and the HSC community can now access facilities that are the best of their kind among independent schools in Canada.


COAT OF ARMS In June 2005, Rideau Hall granted Hillfield Strathallan College Armorial Bearings in recognition of its contribution to Canada over more than a century. The official Coat of Arms consists of several elements, each with a special significance. SHIELD OF ARMS Hillfield Elements: The colour green and the boar represent Hillfield. Strathallan Elements: The colour purple and the prairie crocus represent Strathallan. Other Elements: The upside down “V” is a chevron symbolizing the Hamilton Mountain, as well as the pursuit of excellence. SCROLLS WITH LATIN MOTTOS From our two founding schools: Excelsior (Ever Higher) from Strathallan and Velle Est Posse (Where There’s a Will, There’s a Way) from Hillfield. LAUREL WREATH An ancient symbol of excellence and achievement. HELMET AND MANTLING Traditional elements incorporated into Coats of Arms. SCHOOL MOTTOS Velle Est Posse (Where There’s a Will, There’s a Way) Excelsior (Ever Higher)


Coat of Arms:

School logo:


COLLEGE PRAYER Teach us, good Lord, to serve Thee as Thou deservest to give and not to count the cost; to fight and not to heed the wounds; to toil and not to seek for rest; to labour and not to ask for any reward save that of knowing that we do Thy will. Amen. Ignatius Loyola NATIONAL ANTHEM O Canada! Our home and native land! True patriot love in all of us command. Car ton bras sait porter l’épée, Il sait porter la croix! Ton histoire est une épopée Des plus brillants exploits. God keep our land glorious and free! O Canada, we stand on guard for thee. O Canada, we stand on guard for thee. COLLEGE SONG Velle est Posse Velle est Posse, Excelsior Ever Higher, Where there’s a will, there’s a way. Velle est Posse, Excelsior Ever Higher, Where there’s a will, there’s a way. Ever Higher, Where there’s a will, there’s a way. 16

COLLEGE HYMN Praise My Soul Praise, my soul, the King of heaven; To His feet thy tribute bring. Ransomed, healed, restored, forgiven, Who like me His praise should sing? Praise him! Praise him! (x2) Praise the everlasting King. Praise Him for His grace and favour To our fathers in distress; Praise Him still the same for ever, Slow to chide, and swift to bless. Praise Him! Praise Him! (x2) Glorious in his faithfulness. Father-like, He tends and spares us; Well our feeble frame He knows; In His hands he gently bears us, Rescues us from all our foes. Praise Him! Praise Him! (x2) Widely as His mercy flows. Angels, help us to adore Him; Ye behold Him face to face; Sun and moon, bow down before Him, Dwellers all in time and space. Praise Him! Praise Him! (x2) Praise with us the God of grace. Henry F. Lyte, 1834



DAILY ROUTINES The daily routines listed below can also be found on myHSC. Please check myHSC regularly for class, school and College information and updates.


Students may be brought to school as early as 7:30 a.m. Parents must walk their children into the classroom to be received by the early morning care teacher. Please note that this program is offered at an additional fee.

The academic day

8:30 a.m. to 3:25 p.m. Within the academic day, students will have one recess break, a morning snack and afternoon snack. Lunch is at 11:30 a.m. End-of-Day Routine Teachers accompany younger children to the buses for the 3:40 p.m. early bus run. Staff on duty accompany children to the 5:00 p.m. late bus run.

After-School Childcare Program

An after-school childcare program* is offered until 5:00 p.m. Students may take the late bus home at 5:00 p.m. or be picked up in the late duty classroom by 5:00 p.m. Co-curricular activities are available for M6–M9. Please note that this program is offered at an additional fee.


Emergency Use If you find a need to use the program when you have not planned to do so, please be assured that we will welcome your child. Please call the office before 3:00 p.m. on the day prior, if possible.

Changes to your child’s daily routine Montessori must have a: • written note; or • phone call prior to 3:00 p.m. at 905-389-1367, ext. 139.

In the absence of a note or phone message, HSC will follow the previously established regular routine.

Pick Up

Montessori Children picked up at 3:30 p.m., and from the after-school childcare program, wait in our upper and lower piazza and/or late duty rooms located in the Montessori building.


Students may be brought to school as early as 7:30 a.m. Parents must walk their children into the classroom to be received by the early morning care teacher. Please note that this program is offered at an additional fee.

The academic day

8:30 a.m. to 3:25 p.m. Within the academic day, students will have two recess breaks, a morning snack and afternoon snack. Lunch is at 11:30 a.m. End-of-Day Routine Teachers accompany younger children to the buses for the 3:40 p.m. early bus run. Staff on duty accompany children to the 5:00 p.m. late bus run.

Changes to your child’s daily routine Junior School must have a: • written note; or • phone call prior to 3:00 p.m. at 905-389-1367, ext. 168.

In the absence of a note or phone message, schools will follow the previously established regular routine.

Pick Up

Junior School When picking up your children at 3:30 p.m., please wait outside the double doors at the end of the hallway to allow for the younger bus students to proceed safely down the hallway.

After-School Childcare Program

Junior School An after-school childcare program* is offered until 5:00 p.m. Students may take the late bus home at 5:00 p.m. or be picked up in the late duty classroom by 5:00 p.m. Co-curricular activities are available for Grades 1–4. Please note that this program is offered at an additional fee. Emergency Use If you find a need to use the program when you have not planned to do so, please be assured that we will welcome your child. Please call the office before 3:00 p.m. on the day prior, if possible.


MIDDLE SCHOOL the academic day

8:30 a.m. to 3:25 p.m. The academic schedule operates on an eight-day cycle, combining homeform time, rotary classes and community time. Within the academic day, students will have five minutes to travel between classes and one 20 minute recess at 10:30 a.m. Lunch/recess is 50 minutes and is served in Lawson Hall at 12:40 p.m.

Flex Time

2:30 p.m. – 3:10 p.m. Students may be directed to attend a flextime session by their home form or subject teacher, particularly if they are behind in their assignments. Additionally, students may attend homework club from 3:40 p.m.–4:40 p.m. where faculty is able to provde support. Our balanced schedule allows student voice and choice when selecting flex time activities. Students have the option of skill development activities outside of the traditional class setting. Activities like soapstone carving, sewing, and board games permit students to develop personal skills like communication and collaboration as well as critical thinking and problem solving while being engaged and joyful.


Our period 6 flextime has become a welcome “slowing of the pace” and fits with our Strategic Plan that encourages student wellness. During flex time activities, our students are gaining more practice in face-to-face communication, and are seen to collaborate, while developing their understanding of inclusivity, deportment and empathy for others.


3:15 p.m. – 3:30 p.m.

Community Time

3:30 p.m. – 4:45 p.m. As the College looks to further embrace its Whole School Connected initiative, all four school divisions will be actively engaged in providing students with enriching activities and learning opportunities at the conclusion of the regular academic day. HSC is calling this important part of our day, Community Time; a time when students and teachers can come together for a variety of planned purposes that align with our school’s mission of developing the whole child. Community time activities include varsity athletics (games and practices), instrumental music (bands and choirs), competitive clubs, recreational clubs, scholastic pursuits, academic support and extra help, student leadership opportunities, service clubs and initiatives, and student committee time.

SENIOR SCHOOL the academic day

8:30 a.m. to 3:25 p.m. The Senior School day begins at 8:30 a.m. The College expects students to get to their lockers, get organized and report to their first period class promptly at 8:45 a.m. The Senior School academic schedule operates on an eight-day cycle, with four classes occurring on each of the school days. Within the academic day, students will have five minutes to travel between classes and one 15 minute break at 1:55 p.m. Lunch break is 25 minutes long and is served in Lawson Hall at 11:45 a.m. for grade 12 and 12:10 p.m. for grades 9–11.

Flex Time

Senior School flextime allows students to direct their learning for 40 minutes to a subject area of their choosing. They may want to review math, or finish a painting, or work on editing an essay. Students will move to an area that supports their academic need. This is aligned to Direction One of our Strategic Plan in providing a personalized learning experience. Flextime will also allow us to ensure weekly contacts between students and their Tutorial Leader, and it will provide time for House games, time for clubs to meet and also a time for Chapel.

Community Time

3:30 p.m. – 4:45 p.m. As the College looks to further embrace its Whole School Connected initiative, all four school divisions will be actively engaged in providing students with enriching activities and learning opportunities at the conclusion of the regular academic day. HSC is calling this important part of our day, Community Time; a time when students and teachers can come together for a variety of planned purposes that align with our school’s mission of developing the whole child. Community time activities include varsity athletics (games and practices), instrumental music (bands and choirs), competitive clubs, recreational clubs, scholastic pursuits, academic support and extra help, student leadership opportunities, service clubs and initiatives, and student committee time.


COMMUNITY TIME 3:30 p.m. – 4:45 p.m. As the College looks to further embrace its Whole School Connected initiative, all four school divisions will be actively engaged in providing students with enriching activities and learning opportunities at the conclusion of the regular academic day. HSC is calling this important part of our day, Community Time; a time when students and teachers can come together for a variety of planned purposes that align with our school's mission of developing the whole child. Community time activities include

varsity athletics (games and practices), instrumental music (bands and choirs), competitive clubs, recreational clubs, scholastic pursuits, academic support and extra help, student leadership opportunities, service clubs and initiatives, and student committee time. For a snapshot of the various activities and programs which will be taking place in each of the four schools and across the College, please refer to page 52.

ASSEMBLIES AND CHAPEL Senior, Middle, Early Education students and faculty participate in an inter-denominational Chapel service led by the Head of College and Student Prefect leaders on Friday mornings. The service reflects the


College’s traditions and includes the College Prayer, the National Anthem, student readings and performances. In addition to Chapel, each of the four schools holds regular assemblies.

FIELD TRIPS Trips are listed on the electronic calendar on myHSC. Official trip forms with trip logistics, packing lists and other pertinent information are available to parents in advance on myHSC. In some cases, trip planning is covered during fall curriculum nights or at special trip meetings. As embassadors of HSC, students must present a neat and groomed appearance. Parents and students will be notified by the trip coordinator as to which uniform is required, depending on the nature of the trip. This may include No. 1 Dress. HSC provides and organizes transportation. There may be an additional minimal fee for buses for day trips, depending on the nature of the trip. HSC bills the cost of entrance fees or performances to students.

Faculty chaperones and first aid– trained guides accompany students on all trips. Service organizations contracted by HSC also provide primary support as appropriate. Health and Wellness Services, along with the Head Chaperone and/or School Principal, meet prior to trips to discuss any health concerns. LUNCHES When students are off campus over lunch, they can choose to: • pack a lunch from home, or • take a bag lunch from Food Services (staff will organize the ordering of bag lunches, with advance notice). Students who leave campus, or travel to activities off campus, in private vehicles must follow the Student Driver and Passenger Policy.


IT SERVICES HSC uses a model of Bring Your Own Device (BYOD) for students in Grades 5–12 (Grade 4 is optional). HSC provides hardware and software resources for specialized programs such as communications technology and design technology in computer lab environments. IT Services supports students for BYOD for minor technical needs and connectivity issues from 8:30 a.m. to 5:00 p.m. IT Services does not provide hardware or maintenance support for students’ hardware; repairs must be addressed by students/parents due to warranty issues. Students in Grades 1/M6–12 are provided with an HSC user account to access approved software

applications and the internet, and to store school-related files and data. All learning spaces have complete wireless access. Users may access their HSC drive off campus using “the cloud” network at cloud.hsc.on.ca. Annually, parents and student users in Grades 3/M8–12 must sign the Acceptable User Agreement (AUA). Students who do not agree to the AUA may lose their access privileges, which will affect their academic experience.


We expect Middle School and Senior School students to check their HSC provided e-mail account daily. Parents may communicate with their child’s teachers via e-mail.

COMMUNICATIONS Our secure portal, myHSC, allows students and parents to view school-specific events, announcements, course or class material, assignment requirements and due dates. All parents are offered a login and training on how to use myHSC. During the year, families may also receive special announcements, updates and event reminders via e-mail.


The HSC online calendar is accessible on myHSC. 26


The full Faculty and Staff Directory can be found under Resources on myHSC.


Check the myHSC homepage for the latest news and events.

E-mails from HSC

E-mails from the following accounts will communicate through HSC: • events@hsc.on.ca • advancement@hsc.on.ca • alumni@hsc.on.ca • hscpg@hsc.on.ca

IMPORTANT LINKS Enrolment Booklet: www.hsc.on.ca/enrolment myHSC: www.hsc.on.ca/myhsc Please visit myHSC to connect to the resource board:

















Labeled items can be claimed from the Lost and Found in the lower level of the Page Gym by consulting with the Administrative Assistants of each school. Middle and Senior School students may access the Lost and Found between the hours of 11:30 a.m. and 1:30 p.m. Parents may access the Lost and Found beyond these hours by seeing the Receptionist in the Main Office.


To direct an important message to a student, speak with your child’s School Assistant. Messages must be received prior to 3:00 p.m.

LOCKERS Lockers are loaned to Middle and Senior School students for use during the year. Lockers remain the property of the College and are subject to inspection by College authorities. Students will receive a lock and be billed by the Campus Store. Combinations must be registered with the College, and are kept by homeform Teachers and Tutorial Leaders. Early Education students are assigned cubbies without locks.


Please observe a 20 km/h speed limit while on HSC roadways and obey all posted signs. Visitor and parent parking for pick ups and drop offs is accommodated in the North Parking lot. Posted fire routes, handicapped parking, as well as idling by-laws, are mandated through the local municipality. 28

Permit parking is restricted to staff and registered students in identified areas. HSC provides no formal supervision of the parking lot and accepts no responsibility for parked vehicles or their contents. Students who leave campus, or travel to activities off campus, in private vehicles must follow the Student Driver and Passenger Policy.


HSC provides a 24-hour security program which includes security cameras. During regular school hours, security is accessible through the Holton Receptionist at ext. 100, or the Facilities Supervisor at ext. 104. In the event of an emergency, after-hours/evening security is available at 905-961-4977.


Building access for students and families is available between the hours of 8:20 a.m. and 5:00 p.m. on regular school days. During holidays and summer break, access is available only during scheduled office hours through Reception or the Facilities Supervisor. No afterhours access is permitted unless pre-arranged.


Regular School Days: 5:00 p.m.–9:45 p.m. Weekends, Closures, Holidays: 8:30 a.m.–9:45 p.m. Summer Break: 4:00 p.m.–9:45 p.m.


“Homework” for Elementary students (M6–M9) is reserved for activities that do not need the manipulatives but rely on other resources such as books, websites, and experiences (e.g. nature walks, museum visits), etc. Projects that require these resources are initiated by the student to be done at home, to extend the learning experience.


Meaningful homework tasks provide opportunities for self-directed learning as an extension of classroom learning. The homework load is kept to a level that is age and stage appropriate.


All students are expected to do some homework or home study each night. Homework can take the form of work not completed in class, individual assignments designed for reinforcement or enrichment, subject projects or self-directed study. There are two daily supervised homework study times from 2:30 to 3:10 p.m. and 3:40 to 4:40 p.m. Homework is listed on the myHSC course page “Bulletin Boards” each day.


It is the responsibility of the student to record homework assignments during individual classes or at the end of the academic day. Students should assume homework as a personal responsibility.

Support for Senior School students is available through subject teacher office hours, subject cluster TAs (teacher assistants), and peer tutoring. Information about how and when these supports may be accessed is shared at fall curriculum night and throughout the terms.


Students from Grades 5 through 12 should regularly consult the assignment centre tab in their myHSC accounts. This area provides them with the dates of upcoming assignment in each of their courses and is critical for assisting students with their long-range planning and study schedules. Parents also have full access to this information via their myHSC accounts and are encouraged to work with their children in the areas of time management and study planning.

LEARNING COMMONS (LC) The LC is open to parents, faculty and students Monday to Thursday from 8:30 a.m. to 5:00 p.m. and from 8:30 a.m to 4:00 p.m. on Fridays. Staff work closely with faculty to design programs in support of all learning styles and levels. The LC promotes literacy by offering a Book Fair, numerous book talks, special displays, author visits, reading programs and student reading clubs. 29


Normal school hours are 8:30 a.m. to 5:00 p.m. HSC, its staff and representatives will not be held responsible for the welfare of students on the campus before 8:00 a.m. for toddlers, 8:15 a.m. for Early Education students, and 8:30 a.m. for Middle and Senior students, and after 5:00 p.m. for all students if they are not participating in an HSC-approved or scheduled activity. The College accepts responsibility for students who are involved in pre-approved programs beyond normal school hours.


Absences due to non-medical, nonschool-related functions must be approved by the Principal in advance. The College assumes that when a student is absent from school in the morning, that student will not be returning to school for any extracurricular clubs, programs, competitions, or varsity sports. If students are too ill to be in class, they should not be participating in cocurriculars. The exception to this policy would occur if the morning absence is due to a medical or previously scheduled appointment. We do not encourage parents taking students out of school for extended periods. To ensure adequate academic support, communicate extended absences in advance to the Principal.



Absences due to non-medical, nonschool-related functions must seek permission from the Vice-Principal a minimum of two weeks in advance. Students must complete the Extended Absence Form prior to leaving:



If your child will not attend school, please contact the Administrative Assistants before 9:00 a.m. They can be reached at ext. 139 for Montessori School and ext.168 for Junior School.

Middle school

Students who arrive late must sign in with the Middle School Assistant in the Middle School Office. Direct notes regarding student absences or planned departures go to your child’s homeform teacher. For daily student absence information, parents are required to contact the Middle School Office by calling and leaving a message with the Middle School Assistant at ext. 132. Please notify HSC, by written note, e-mail, or by phone, if your child needs to leave the campus for an appointment. Students may not leave the campus unsupervised without parental authority. Middle School students leaving campus must provide a dated, explanatory note that is signed by their parent/guardian and submitted to their form teacher. Students must sign in and out with the Middle School Assistant when leaving and returning.


Senior School students who arrive late must sign in with the Senior School Assistant in the Senior School Office. In the event that your child will not attend school, please e-mail or call the Senior School Assistant, at ext. 196, before 9:00 a.m.

Sign Out/In Procedures: Senior School students leaving campus during normal school hours (8:30 a.m.–3:30 p.m.) MUST sign out with the Senior School Assistant. Students who wish to sign out for appointments must have either: (1) an explanatory note for leaving, dated and signed by a parent/ guardian; OR (2) verbal permission from a parent/ guardian for the student to sign out (messages left with Senior School Assistant at ext. 196). Students who wish to sign out and do not have written or verbal permission from a parent/guardian, must receive permission from the Senior School Principal. Students who wish to sign out due to illness MUST see the College Nurse. If the College Nurse is

not available, see the Senior School Assistant. A parent/guardian will be contacted before a student is permitted to leave school due to illness. Grade 11 and 12 Students Only Grade 11 students with strong academic standing may sign out during their spare period without a note from their parents, as long as they ensure that they are back on campus for their next required class and/or appointment. Grade 12 students may sign themselves out of school on their spare periods and during the lunch hour. Grade 12 students with a Period one spare are excused from being on campus at 8:40 a.m. They must arrive at school in time for their first academic time of the day and must sign in at the Senior School Office.

TRANSPORTATION Morning bus arrivals are expected daily between 8:20 a.m. and 8:30 a.m., subject to traffic flow. Should a bus be late and returning to campus due to unforeseen circumstances students are not considered late or penalized and bus route issues will be notified to all faculty and staff. Evening departures are scheduled for 3:40 p.m. and 5:00 p.m. We expect students to board the bus five minutes prior to departure. If your stop is in front of your house, you must be outside waiting five minutes ahead of your scheduled time. We do not permit students in Grade 4 and under to be dropped off without an adult present. Students in Grades 5–8 may be dropped off without an adult present that we have given written permission from a

parent/guardian in consultation with the Principal. For bus route, stop and service inquiries, please e-mail busdispatch@hsc.on.ca or call: • Manager of Transportaion, ext. 156 • A.M. Dispatcher, ext. 190 • P.M. Dispatcher, ext. 170 Generally, there is no late bus run on Fridays, or the Thursday prior to a long weekend. Please refer to the calendar on myHSC for scheduling. Procedures for inclement weather are circulated before the winter. In our committment to the safety of our students, we ask that parents/guardians of all students, regardless of student age/grade, e-mail busdispatch@hsc.on.ca when requesting to take a bus other than their assigned bus. 31


Student Health Information/Consent Forms are updated annually by parents/guardians in order for the College to be fully prepared in the case of emergency. Supplementary health plans will be designed in cooperation with the parent/guardian and/or physician(s) for those students identified with diabetes, anaphylactic allergies and seizures. These plans are to be completed prior to the first day of school or upon the onset of the condition.


Health and Wellness Services will contact parents/guardians if their child receives a hit to the head. If a concussion is suspected, the student will be required to see a medical physician for same day assessment. If a concussion is not suspected, the parent/guardian is contacted. The child will be monitored at school and sent home with a concussion information package, which outlines when a parent/guardian should seek medical care, if needed. Health and Wellness Services will followup with all students after the initial injury and until the child is medically cleared of concussion. Students with a diagnosed concussion will participate in HSC’s Return to Learn and Return to Play program. Concussed individuals may only return to full physical activity (HSC athletic teams and P.E.) once they have completed their Return to Learn component and have been medically cleared by their physician. 32


If a student is absent due to illness, parents/guardians are asked to contact the School Assistant or Health and Wellness Services. If a student is home due to illness, they must remain until they are fever/symptom-free for 24 hours.


It is strongly recommended that parents/guardians check their child for lice and/or nits regularly throughout the school year. All cases of head lice should be reported to Health and Wellness Services, the classroom teacher or the Principal. They must be treated in a way that kills all live lice and removes the nits attached to the hair follicles. All lice must be removed before the student returns to school.


Students using prescribed drugs must inform Health and Wellness Services. This also applies to any medical condition the College should be aware of. By signing the HSC Heath Information/ Consent Form, parents have authorized HSC Health and Wellness Services to administer over-the-counter medications to treat general symptoms such as pain, fever, upset stomach and allergic reactions. As appropriate, parents/guardians of Montessori, Junior and Middle Schools students are contacted to obtain permission for the administration of over-the-counter medications to their child unless explicitly noted in their Heath Information/Consent Form.


Care is taken to ensure the well-being and safety of students. In case of accidents, parents/guardians are notified and the students are generally expected to be taken home by parents/ guardians or, if necessary, they are taken to an emergency department for medical attention. HSC employs a Registered Nurse, a Registered Practical Nurse, and an Athletic Therapist, and several staff members have St. John Ambulance or Red Cross training. A student who becomes ill during school hours must report, in the case of a Senior School student, to the Health Office/ Registered Nurse; the case of Junior and Middle School students, to the Registered Practical Nurse; and the case of Montessori students to the Montessori Matron.


According to the Immunization of School Pupils Act, 1990, students under 18 years of age attending Ontario schools (independent or public) must provide proof of immunization against diphtheria, tetanus, polio, measles, mumps, and rubella (German Measles). This information must be submitted to Hamilton Public Health. The health unit can suspend students from school until the records are updated. HSC’s Student Health Information/ Consent Form requires the parents or guardians to submit the date of the last tetanus vaccine. This is provided in order for Health and Wellness Services to mitigate everyday first aid response while on campus.


Hillfield Strathallan College is not a nut-free environment. Such conditions are virtually impossible to enforce and create a false sense of security for allergic children. However, the College is “allergy conscious” and will make every attempt to maintain a safe and healthy learning environment for all children. The College works in cooperation with parents/ guardians to understand how to best meet the needs of their children with allergies and dietary restrictions. Families should take all due precaution in bringing food to school. Individual school administration and/or Health and Wellness Services are to be consulted when bringing food from off campus. Any such food should not be openly shared between students, especially with those who have allergies.


As a part of Health and Wellness Services, the College Counsellor is on site Monday through Friday from 8:00 a.m.–4:30 p.m. The counsellor is available to see students and parents from the Montessori, Junior, Middle and Senior Schools. The counsellor provides services to students who are experiencing challenges, which may include, but are not limited to, academic matters.



Here are some of the many services available at HSC:

Early Duty Care


Late Duty Care

Food Services

Occupational Therapy (offered by exterior professionals at an additional cost)


IT Services

Private Music Lessons

Counselling Services

Student Success Centre

Athletic Therapy

Speech and Language Therapy

GOAL Program

(offered by exterior professionals at an additional cost)

(offered by exterior professionals at an additional cost)

The Living Room

Learning Services

Dyslexia Resource Centre

(offered by exterior professionals at an additional cost)



The Campus Store is located in the lower level of the Strathallan Building and has many quality items for sale, including such necessities as school books, new and gently used uniforms, graduation rings, varsity wear and school supplies. Healthy snacks and beverages are also available for purchase.

Montessori, Junior and Middle School students must have a signed parent note and a permission slip signed by a teacher before purchasing items from the Campus Store.

Payment can be made by Visa, MasterCard or debit card. Families may also use their HSC account to pay for items.

July and August 8:15 a.m. to 3:45 p.m., Mondays to Thursdays, and from 8:15 a.m. to 12:15 p.m. on Fridays.

Senior School students may purchase items on account.

The store is closed during the December break.


Regular Hours 8:15 a.m. to 4:45 p.m.

Every HSC student belongs to one of four Brother/Sister House combinations. The House combinations are:

HSC is a big place. OurHouse system connects students through common goals and a shared sense of identity. The House system is one of our oldest and most successful traditions that we use to bring our community together. It provides a continuum for the purpose of mentoring, special activities, service and competition. Each House combination boasts its own colour (red, blue, orange or yellow) and each is named for a Canadian tree or Scottish river—a nod to HSC’s founders. Family members are placed in the same House across generations. Each House is supervised by staff members and student House officials. New students are sorted into a House early in the school year. In the Middle School, the CoCaptains are voted into office by the other students in the House and by faculty. Students are awarded points for achievement in academics and activities. There are awards granted at various levels of point accumulation and several prizes awarded annually for the Houses contributing the most to the College.



HSC DRESS CODE RULES Uniforms are required during school hours and for special College occasions. School hours are from arrival until 4:45 p.m. BLACK WATCH KILT

To be worn no shorter than 5� above the knee joint.


Only College, Prefect and House ties are acceptable.

dress pants

Dress pants must be the appropriate colour of grey, fit like dress pants, have no visual external seams and be proper dress pant materials. ACCEPTABLE



If visible at the neck, must be the same colour as the outer shirt.


Medium grey walking shorts or Black Watch shorts may be worn during summer dress times announced by the Head of College.



Hats are NOT permitted at any time inside HSC buildings. Hats may be permitted in HSC buildings only on dress-down days.

Hoodie Wednesday

On Wednesdays, students may wear the standard HSC branded hoodie or House sweatshirt only. Alternate hoodies from clubs, teams, trips or plays may not be worn on Wednesdays, but may be worn on casual dress-down days.






Students must wear approved brown or black leather dress shoes that can be polished. Shoes may have a maximum 1� heel and must have a closed toe and heel. No casual shoes are permitted (this includes Birkenstocks, boots, Keds, Sperrys, canvas shoes or shoes with white soles). Students must wear navy knee socks or navy leotards with kilt or tunic and black, grey or school/tartan socks with grey pants or shorts.




Elaborate and excessive jewelry is not permitted. Students are limited to two small earrings per ear.

The beginning and end of winter and summer dress are weather dependent. The decision is made and announced by the Head of College on

A general principle with respect to hairstyle, jewelry and uniform is that a student’s appearance should be subtle, and not extend to the point that attention is drawn towards the student’s physical presence.

Hairstyles must be tidy and an acceptable style and length. Students of an appropriate age must have a cleanly-shaved face, or as a privilege, neatly kept facial hair. Students are not allowed on campus with hairstyles out of keeping with College policy.

The Senior School permits one small stud to be worn as a nose piercing, but does not permit nose rings, chains, bars and all other facial and/ or body piercing. If parents/students require clarification regarding grooming, the Vice-Principal and/or the Principal will make the final decision.




NUMBER 1 DRESS Every Friday and on special occasions, Middle and Senior School students are expected to wear No. 1 Dress at school: n White

dress shirt with College or House tie n Grey or Black Watch dress pants n Black Watch kilt or tunic n Navy knee socks or tights n Black, grey or school/tartan socks with pants

Optional: College sweater or vest with HSC crest may be worn under the blazer.

Not permitted: n White


n Shorts

No. 1 or “First Dress” is informally abbreviated as “NOD” in the College calendar.

new items!

n Navy

tights n Dri-Power

pullover athletic long-sleeved shirt*

n Fleece

pullover sweater*

*Both pullovers must be worn with an HSC polo or dress shirt underneath. 40

n Tartan



It is mandatory for all HSC athletes and coaches who travel with competitive College teams to wear an HSC tracksuit to and from the College when travelling to compete and over their team uniform while still at HSC (in classes and Lawson Hall).


Each school requires a specific gym kit for physical education classes. Clothing must be sized to fit and must include: Grades K to 4/M9: n College green shorts n College gym T-shirt n White gym socks n Running shoes (no soft black soles) Grades 5 to 10: n College green shorts n College gym T-shirt n House shirt n White gym socks n Running shoes (no soft black soles) Grades 11 and 12: n Students are permitted to wear any HSC- branded athletic apparel (no team jerseys) with their choice of shorts (length must be to midthigh) n White gym socks n Running shoes (no soft black soles)


UNIFORM items at a glance (per school) EARLY EDUCATION (Montessori and Junior School) WINTER


• • • • • • • • • • •

In addition to the winter dress list, items below may be worn when summer dress times have been announced by the Head of College:

grey leggings/pants (toddlers only) grey pants Black Watch pants Black Watch tunic long-sleeved polo (crested) pullover sweater (crested)** cardigan (crested)** navy leotard navy knee-high socks black or brown dress shoes black, grey or school/tartan socks with pants

• • •

grey shorts Black Watch shorts short-sleeved polo (crested)


Toddlers may wear running shoes and elasticated grey pants.



• • • • • • • • • • • • • • •

In addition to the winter dress list, items below may be worn when summer dress times have been announced by the Head of College:

grey dress pants Black Watch pants long- or short-sleeved polo (crested) pullover sweater (crested)** cardigan (crested)** fleece pullover sweater (crested) Dri-Power pullover athletic shirt (crested) Black Watch kilt or tunic navy leotard navy knee-high socks short- or long-sleeved dress shirt and tie blazer with dress shirt and tie tie: College or House black or brown dress shoes black, grey or school-tartan socks with pants

• • •

grey shorts Black Watch shorts short-sleeved polo (crested)



• • • • • • • • • • • • • • •

In addition to the winter dress list, items below may be worn when summer dress times have been announced by the Head of College:

grey dress pants Black Watch pants long- or short-sleeved polo (crested) pullover sweater (crested)** cardigan (crested)** fleece pullover sweater (crested) Dri-Power pullover athletic shirt (crested) Black Watch kilt navy leotard navy knee-high socks short or long-sleeved dress shirt and tie blazer with dress shirt and tie tie: College or House black or brown dress shoes black, grey or school-tartan socks with pants

• • •

grey shorts Black Watch shorts short-sleeved polo (crested)

** Green pullover sweaters and cardigans will still be permissible for the 2019-20 academic year



Black Watch Pants

Grey Pants

Black Watch Shorts

Grey Shorts

Black Watch Tunic

Black Watch Kilt

Short-Sleeved Polo

Short-Sleeved Polo


Pullover Sweater

Long-Sleeved Polo

Long-Sleeved Polo

Short-Sleeved Dress Shirt


Long-Sleeved Dress Shirt


Fleece Pullover Sweater

Dri-Power Pullover Athletic Shirt

TIES College Tie





All tops must have the HSC crest. Dress shirts and blouses must be tucked in. Any changes to the uniform will be communicated with families in advance.


hsc 2019-20 uniform faq Q1: What do we do with our items that are being unusable i.e.: crested items and logo items? A: Items that are being phased out will be compiled and donated to

International aid organizations. These items can be dropped off at the campus store. Q2: When does the grandfathered period finish for school sweaters? A: Students will be permitted to continue wearing their green sweaters

(cardigans and pullovers) as long as they are in good repair, but we will not be restocking this item as of September 2019. Q3: When will the new items be available? A: The Dri-Power pullover athletic long-sleeved shirt, fleece pullover

sweater, and navy tights and socks will be available summer 2019. Q4: When will green socks be phased out? A: The green socks and tights will not be permitted as of September 2019

and blue socks and tights will be required when wearing HSC tartan (Black Watch) kilts. Q5: Are the Senior School Plaid socks the only socks they can wear? A: These socks are to be used in addition

to the acceptable grey and black socks. Q6: Can the white sweater still be worn? A: The white sweater can be worn

any time.


Q7: What does it mean when you say previous hoodies cannot be worn? A: As of September 2019, HSC branded hoodies that are campus store

issued are allowed on Wednesday as well as House hoodies. Custom made club, team and events sweatshirts are permitted on casual days only. All sweaters and hoodies must be worn over top of the required uniform dress. Q8: Are Grad Hoodies allowed to be worn for Hoodie Wednesday and alternative dress days? A: We can consider Grad Hoodies as an addition to Hoodie Wednesdays in

the spring term. All other HSC hoodies are fine for casual dress days. Q9: Has the kilt length changed? A: Kilt length as indicated in the student handbook is to be worn no

more than 5-inches above the knee joint. Q10: Do I have to purchase the navy tights and socks in the Campus Store? Navy socks and tights should be purchased in the Campus Store to ensure uniform consistency. A:


FOOD SERVICES PROGRAM The daily menu is nutritionally balanced in accordance with Canada’s Food Guide. The weekly menu is planned and posted online, providing a variety of main meals on a rotational schedule. Over the next five years, as outlined in HSC’s Strategic Plan—Towards 20/20—the College aims to reinforce our long-term commitment to student nutrition with a focus in three areas: a whole food approach, shortened ingredient lists, and improved supplier relationships. In the 2017–18 school year, HSC embraced a new and exciting food


services program in our dining hall. The food services program offers plenty of choice and variety, ensuring that every student will have a wide number of freshly made, healthy and delicious options to select from daily. It is our long-standing tradition of sitting together as a community in Lawson Hall that allows for a more relaxed time at lunch. For more information, please visit the Food Services Resource Board on myHSC.


THE PARENTS’ GUILD Parents’ Guild Executive: Chair: Sherri Morris Vice Chair: Daniela Roque Past Chair: Jan Whitelaw E-mail: hspg@hsc.on.ca

2019–20 PG Chair, Sherri Morris


The HSC Parents’ Guild (PG) proudly supports our vibrant school community and provides opportunities to gather and enjoy time together. We plan and host events that build school spirit while raising funds that directly impact our children’s educational experience.


The purpose of the HSC Parents’ Guild (PG) is to nurture a spirit of friendship and community at HSC and to assist the Advancement Office in raising funds to enhance the HSC learning environment. The PG has been created and exists at the discretion of the Board of Governors, which has delegated the oversight of the management of the PG and its activities to the Head of College and/or their designate, the Director of Advancement. 48

PG Leadership roles: • Volunteer Coordinator • Secretary • New Parent Rep • Used Uniform Rep • Montessorri School Rep • Junior School Rep • Senior School Rep • Staff Appreciation Rep • Interguild Rep


All parents and guardians with children enrolled at HSC are members of the Parents’ Guild. Quorum at meetings is defined as all those present. Each member of the Parents’ Guild is entitled to a single vote to be exercised at PG meetings on matters deemed to require a majority decision. Where possible, except in the election of PG Leadership, all efforts will be made to use consensus as a decision making tool.

Parents’ Guild Financial Support of HSC Over the years that Parents’ Guild as a community has had a significant impact on the college with both time and treasure. As a not for profit, Hillfield Strathallan College is grateful to our generous donors and our community .

The Parents’ Guild has great impact year over year on making a difference for our students and the community they live in every day during the school year.


Volunteering at HSC is a long time tradition and a wonderful way to get connected with fellow parents and your child’s school community. Hillfield Strathallan College and the Parents’ Guild have many opportunities for volunteering throughout the school year. These events benefit the students and the school. Your time is treasured at HSC and can be as little as a few hours for one event, or a longer time commitment over a period of time such as a committee member.

Opportunities: Ongoing: Event and school related admin tasks August, September & Spring: Used Uniform Sales October: Monster Mash Ongoing: HSC Open Houses May: Homecoming 49

PHILANTHROPY AT HSC Hillfield Strathallan College is a leader in independent education in part because of the generosity of donors. The trust and commitment of our donors have helped enrich the educational journey of each and every HSC student.

There are several ways to support the College through the Excellence Campaign:

When you support HSC, you are helping to create a better future. Every gift is an investment in the potential of our students. Funds are allocated across the College to meet real needs as well as to fund opportunities to enhance the learning environment at our College.

2. The David Tutty Joy and Innovation Fund gives the HSC community an opportunity to explore interests, improve skills and excel in their talents. Community members share ideas that enrich our learning environment and have the opportunity to bring their ideas to life.


3. Scholarships and bursaries recognize students for various areas of excellence.



1. Donations to the Head of College Fund are directed to the area of greatest need.

The Morgan Family Scholarship is a new addition to HSC’s scholarship program. Thanks to the generosity of the Morgan Family, we recently introduced our first full tuition scholarship. Regardless of a family’s financial situation, new students entering Grade 9 will have the opportunity to benefit from our learning environment through The Morgan Family Scholarship. Additional academic and leadership scholarships are based on merit and recognize exceptional achievements in students entering Grades 7 and 9. There are several ways to donate to HSC: 1. Online: Safe and secure credit card donations can be made through the HSC website at www.hsc.on.ca/ donatetoday 2. Mail or Fax: The printable gift form on our website allows donors to pay by: • Credit card • Cheque • Securities • Student account

3. Phone: If you prefer to speak directly to someone at the College to make a credit card or securities donation, you can call the Advancement Office at 905-389-1367, ext. 161 HSC is registered as a charitable entity with Canada Revenue Agency, and is authorized to issue tax receipts to qualified donors. Our charitable registration number is BN11895 7810 RR0001. To learn more about all College advancement initiatives, or to access the online donation form or printable gift form, please visit www.hsc.on.ca/ supportHSC. Every donation to HSC is important. When pooled with the contributions of our alumni, parents, faculty, staff, volunteers and friends, your donation becomes a powerful lever for student success. Together, we provide HSC students with the tools and opportunities to build promising futures.



The HSC athletic extracurricular program involves more than 50 teams playing 17 different sports, from the U9 level through to the Senior School level. There are three levels of play: recreational/ developmental, competitive league teams, and an elite program for the Conference of Independent Schools of Ontario Athletic Association (CISAA). For information, visit www.cisaa.ca.


Students in M8 and Grade 3 to Grade 12 may try out for a team. HSC posts tryout dates in the myHSC calendar and shares them with students and parents within each school. Due to the number of children trying out for teams, not everyone will make a particular team. At the Early Education level, all players participate either on the developmental or competitive level.


We notify parents at the beginning of the tryout process if their child is trying out for a team with an extra time commitment and an added financial commitment.


Competitive teams travel by HSC buses and/or third-party charter services. If a team returns later than the 5:00 p.m. late bus run, it is the responsibility of the athlete to notify their parents that they will need to be picked up at HSC at a predetermined time after 5:00 p.m. 52


Varsity sports practices are typically held between 3:45 p.m. and 4:45 p.m., although early morning practices and late practices may occur, especially in the Senior School. We try to schedule home and away games on Mondays, Wednesdays and Saturdays. Practice days for Middle School students are on Mondays, Tuesdays during Community Time, and Wednesdays. There are also Friday practices, if required. Practice days for Senior School students may vary depending on which day competitive games are scheduled.


Teams or other HSC-sponsored groups travel by school-chartered buses or taxis. With prior permission, members of teams or other HSC-sponsored groups may return from games or events by public transport. They must also absolve HSC from any responsibility for loss of equipment they do not personally return.


With some exceptions, HSC provides uniform tops for each team. Team shorts provided by HSC are purchased by the student for Rugby and Soccer. Students also purchase socks for Hockey, Rugby, Soccer and Field Hockey, which are billed to the student’s account. HSC tracksuits are also mandatory for all athletic team members who travel with competitive sports teams.


All teams have age restrictions. For example, when a team is referred to as “U13,” all players must be under 13 years of age as of December 31st of the start of the school calendar year. Some teams also allow a grade requirement: Grade 7 is U13 or in Grade 7, and Grade 8 is U14 or in Grade 8.


Community Time at HSC Community Leadership

Inter-school Athletics (CISAA and OFSAA)

School Leadership

Competitive Clubs


Wall Climbing

Wellness Club

Outdoor Education

Craft Club

Homework Club

Badminton Badminton

Fitness Club

Gay/Straight Alliance



nc er t


Fall Musical Production


Student Newspaper

Community Outreach

Vocal Ensemble



Best Buddies

use I am a G ca

Cooking Club

Colin B. Glassco Foundation

ion rsat Circl ve


International Student Advisory Board

glish Con En

e zin

Voc a

ag a yM

Quills Literary Magazine

l En sem b


Lit er ar

Grade 9 Concert Band

ion Product

ew & Set D Cr

Stage Crew & Set Design

Free the Children


Art Club



Fall Musical


Wind & Jazz Ensemble

Spring Theatrical Production Media Club

Co-ed Recreational Games

Photography Club

gn esi

Spanish Club


Glen Eden Skiing

oduction Pr

Chess Club


Social Justice Club

T h e a tr i c a



Quiz Club

Stag e

Recreational Activities

English Conversation Circle

Adelaide Hoodless School Partnership

irls’ Bas &G

tball ke

Boys ’

Boys’ & Girls’ Rugby

Board Games


Indoor Rowing


College Prefects

Boys’ So ty

Vars i


irls’ Vo ll &G

all ftb

Girls’ S o

ball ey

& s’

Va rsi

t en ud


r cce


Varsity Swimming

Boys ’





Boys’ Girls’ Boys’ &&Girls’ Hockey Hockey Rowing

ield ty F rsi Va

se Capta ou


Grade R se

s ep


Student Council

Varsity Field Hockey

Peer Tutoring Va rsi






nited N lU


ons ati

Reach for the Top


Alpine Skiing

Girls’ & Boys’ Wrestling

Track and Field

Track & Field


*Activities are subject to change each year and vary within schools. 55

OUTDOOR EDUCATION AND E-WEEK PROGRAMS HSC shares full trip details with parents and students well in advance, so that appropriate preparations may be made.

E-WEEK Every fall, at the beginning of the school year, students participate in a unique experience that we have come to call “E-Week.” As this is an integral part of the College’s program, we consider it mandatory that all students participate in their respective E-Week trips/programs.

M9 AND GRADE 4 E-WEEK Students participate in a day trip to programs in the fall, as well as a three-day off-campus outdoor experience each spring.

GRADE 5 E-WEEK Grade 5 students participate in a number of unique enrichment experiences (off-campus trips) each fall during a time known as “E-Week” at HSC. This experience aligns with our strategic plan, Towards 20/20, as the program activities are designed to develop students’ leadership skills and foster personal growth. The activities strive to provide students with opportunities that are well facilitated in an outdoor setting. The Grade 5 E-Week trips take place at Valens Conservation Area, Niagara Glen and White Water Walk.

GRADE 6 E-WEEK The Grade 6 E-Week Trip is a scientific immersion into the biodiversity of the world-class natural lands on our doorstep. Students investigate invasive species, hike the Bruce Trail, and learn about the impacts on our freshwater and our responsibility as watershed dwellers. Our students explore the marsh in canoes, sample aquatic invertebrates to compare diversity, create works of art, and find writing inspiration in the biggest outdoor classroom in the Hamilton region. We camp out under the stars, owl prowl, and band migratory songbirds.

GRADE 7 AND 8 E-WEEK Students in Grades 7 & 8 attend Camp Timberlane together, and engage in separate rotations incorporating water activities, leadership and teambuilding experiences, as well as outdoor activities that connect to the school’s mathematics, science, English, French, social studies and arts curricula. Students solve escape room mysteries, perform French skits and explore personal narratives in journal writing, to name but a few of the activities that merge fun, challenge and school in one of Canada’s most beautiful camp settings. 56

Grade 9 E-Week The Grade 9 E-Week trip takes place at Camp Onondaga in Minden, Ontario. Building on the Grade 7 and 8 experiences, this program will serve as the beginning stage for helping students to better understand their individual leadership style. Students will be introduced to what personal strengths are and be given the opportunity to think about strengths that are unique to their own character. Due to the fact that Grade 9 tends to be an intake year, this exploration of strengths as a collective will allow the new students an opportunity to get to know their peers beyond a surface level. During the program, the students will have the opportunity to rotate through a number of outdoor activities. These may include the following: canoeing, kayaking, high and low ropes challenge courses, zip line, giant swing, climbing wall, water elements (floating trampoline, iceberg, etc.) and swimming, stand-up paddle boarding, team-building initiative activities, hiking, archery and archery tag, campfires, large group games, hiking along wilderness trails, going in tree forts, eco challenges, traditional sports and outdoor living skills such as fire and shelter building.

Grade 10 E-Week The main purpose of this Grade 10 E-Week program is to introduce students to canoe tripping. While on this canoe trip, students will be introduced to the positive aspects of physical and mental challenge. They will learn that challenge, if dealt with properly, is instrumental to personal growth. Emphasis will be placed on exploring perseverance, GRIT and staying positive in the face of adversity. Finally, this program will facilitate an experience where students can deepen their connection and reverence for nature, free from technological distractions and discover hands-on ecology that isn’t possible in the classroom. The trip will launch from Camp Arowhon on Teepee Lake. While on the trip the students will be paddling canoes in tandem (sometimes three to a boat if numbers warrant) through a network of flat-water lakes, portaging (carrying) the boats and gear along potentially uneven terrain through the woods, cooking over fires and on stoves and learning and practising a variety of outdoor living camp skills and “Leave No Trace” ethics. Students will be sleeping in a tent on different designated campsites within Algonquin Park. If students have their preliminary training, this trip will meet the Silver Duke of Ed requirements.

GRADE 11 AND 12 E-WEEK OPTIONS At the Grade 11 and 12 levels, the purpose of E-Week shifts slightly. Grade 11 and 12 E-Week options are designed to have the students accept more ownership for their program. E-Week programs can include modules in the arts, humanities, business, human and medical sciences, tours at various Ontario universities, as well as a Student Camp Leader opportunity for Grade 12 students (acting as camp counsellors for Grade 7–9 students). Grade 11 students interested in developing their leadership, can attend a Leadership Camp program. 57

ARTS AT HSC Creative writing, design, drama, music, photography, poetry, and visual arts are just a few of the many offerings available to students at HSC as they progress through the College. Students are afforded several opportunities, both within the curriculum and co-curricular programs, to display their artistic talents within the College community and are encouraged to share their passion with communities outside the walls of HSC. Please refer to the activities snapshot on pages 52–53 for co-curricular arts programs.

We nurture imagination and creativity early at HSC. Our arts program is taught by accomplished specialists. Students can get involved with our major theatrical productions, our award-winning choral groups and bands, or our visual arts committees. Offerings: • Dramatic Arts • Music • Technology Education • Visual Arts

INSTRUMENT RENTAL HSC has rental arrangements with Long & McQuade Musical Instruments in Burlington that include rent-to-own and full school-year rental plans, and a $1 per month rental and insurance plan. It is the Music Program’s policy that all rentals should include this plan. Please contact the Director of Arts at 905-389-1367, ext. 141.


EXpressions performing arts series Have a lasting impact on the students of HSC by becoming a sponsor of the Expressions Performing Arts Series — powerful musical and theatrical performances and inspirational visual arts presentations, by HSC students throughout the school year. Sponsorship funds will help enhance the educational experience of students involved in the arts at HSC through initiatives such as studio recording, visual arts special guests, field trips, workshops, music retreats, connecting with industry professionals, and other enrichment opportunities.

Sponsorship opportunities Maestro $7,500 Encore $1,000 Virtuoso $3,500 Premiere $200 Visit www.hsc.on.ca/expressions for full details.



CODE OF CONDUCT The Code of Conduct at HSC outlines the social and behavioural norms that every member of the College community is expected to follow in order to ensure that the school can meet its mission of being a safe, respectful, accepting, and engaging learning environment. To this end, the College is committed to fostering leadership, academic excellence and community involvement in an environment that prepares students for academic and personal success and active citizenship. The College believes that all students should enjoy our school equally and feel safe and accepted and that each student, teacher, staff member, and parent has the responsibility to contribute in a positive way to the broader learning community at HSC. By enrolling at Hillfield Strathallan College, students and parents automatically assume the obligation to comply with the Code of Conduct. At the heart of the Code of Conduct is the understanding that each member of the HSC community will follow certain standards of behaviour. Honesty, respect, integrity, tolerance, self-discipline, and a willingness to accept responsibilities for one’s actions are all central tenets underlying HSC’s Code of Conduct. In order to help promote a culture of care at HSC, the School Life Coordinators and Administrative Leadership Teams in each of the four school divisions actively work to promote and develop a values education program that provides students with opportunities for community gatherings, global awareness, social responsibility, active citizenship, service learning and positive leadership development. At the core of the values program is the expectation that all members of the community will develop awareness for the needs and sensitivities of others and that they will exhibit behaviours that support mutual respect.


The following elements are essential to the HSC Code of Conduct: 1. Hillfield Strathallan College is a community that prides itself on providing a school environment that is inclusive, safe, and respectful at all times. When the behaviours and/or actions of an HSC community member disrupt the school’s climate and negatively impact the culture of the College, HSC will respond to these negative influences and actively work to manage the situation. 2. HSC expects all students, faculty, staff, and parents to be courteous and respectful to everyone in the College community at all times. Rudeness, disrespectful behaviours, harassment, inappropriate language, and demonstrating a general lack of consideration for others are not acceptable at the College. 3. Students are expected to treat all of the resources, equipment, and property of the College with respect and consideration. The same expectation extends to the personal and private property that each HSC community member brings to the campus. The HSC community is expected to adhere to this Code of Conduct at all times during the school day, whether on campus or while representing the College at off-campus events such as co-curricular tournaments, E-Week trips, field trips, community functions, etc.


ADDRESSING CODE OF CONDUCT INFRACTIONS All members of the HSC community are responsible for observing both the letter and spirit of the College’s Code of Conduct policies and procedures. When incidents occur which involve a breach of the HSC Code of Conduct, the College will undertake actions to responsibly investigate, document, communicate, and remediate the situation. A breach of the HSC Code of Conduct can come to the school’s attention in a variety of ways: • Direct observation of an infraction by a HSC teacher, staff member, or administrator that is reported by that individual to his/her appropriate Principal or College Director • Informal report of an infraction made by a student, parent, or other HSC community member to the appropriate Principal. These informal reports are typically verbal reports, based upon an incomplete set of facts and are being provided in an effort to make the school aware of a potential infraction to the Code of Conduct. • Formal report of an infraction made by a student, parent, teacher, HSC community member, or law enforcement agency. These formal reports must be made directly to the appropriate Principal and can occur via written communication, person-to-person telephone conversation, or in a face-to-face meeting with the Principal. Once a breach of the HSC Code of Conduct has been reported, the Principal will determine what type of an investigation into the allegations is best suited to the particular reported situation. That Principal will either lead the investigation or delegate this task to other members of his/her Administrative Leadership Team. In the event that the alleged matter is of a highly serious nature, the Principal will inform the Deputy Head of College and Head of College about the reported circumstances, as well as the investigative process that he/she intends to follow to look into the matter. Investigations, both formal and informal, will require the Principal and/ or his/her delegates to speak to all of the parties reported to be involved in the alleged situation. This includes any individuals directly involved in the incident, along with any reported witnesses or other individuals who may have relevant information related to the incident. In all cases, the administrator(s) conducting the investigation will make detailed notes as to what the individuals being interviewed have said regarding the matter, keeping track of dates, times, locations, individuals involved, sequences of events, etc.


When a student is being interviewed or questioned as part of an investigative process, either as a possible witness or because they are believed to be directly involved in the matter, the Principal and/or his/

her delegate(s) will ensure that the parents/guardians of that student are made aware of the fact that their son/daughter had been spoken to by the school as part of its investigation into a disciplinary matter. Depending on the age of the child, and the nature of the alleged matter, the College may opt to inform the parents prior to interviewing the student or the College may elect to inform the parents after discussing the matter with the student. As appropriate, the College may also elect to interview the student with his/her parents present for that interview, whether that is in person or via teleconference. In all cases, the administrator leading the interview will ensure that the student has the opportunity to present fully and fairly their version of the events, with full respect and no prejudgment. In situations where safe-guarding specific student identities is in the best interests of the investigation, the Principal will do his/her best to keep these names in confidence; however, Hillfield Strathallan College cannot guarantee that the identity of a specifically named person in an investigation will remain unannounced. Beyond student interviews, the investigative process may also involve the school’s direct reviewing of cell phone communications, social media posts, associated photos and videos, and any other sources of information that the College may deem useful in gathering information related to the alleged incident. This would include the searching of school-owned lockers. The investigative process will commence as soon as possible after an alleged incident has been reported to the Principal. Typically, this means an investigation will begin within an hour of the Principal being made aware of a situation; however, depending on circumstances and timing, it may not be possible to launch an investigation until the next opportunity when all possible parties are present. Investigations into minor incidents can normally be concluded within the school day, whereas investigations into more serious incidents typically require days to complete. In those situations where the College deems the alleged incident to be of a highly serious nature, the Principal will inform all of the parties directly related to the incident to remain at home during the investigative process. Once the College has completed its investigation into the alleged incident, the Principal will review the investigative findings and determine what consequences and next steps are best suited to the situation. In matters of a highly serious nature, the Principal will collaborate with the Deputy Head of College and Head of College to determine the consequences. After final consequence decisions have been made by the College, the Principal will communicate these to the appropriate students and their families in a formal meeting, following up with a formal written communication to the student and his/her parents to document the incident. 65

EXTERNAL REPORTING REQUIREMENTS Hillfield Strathallan College and its representatives have a legal responsibility to report any and all violations of the Child, Youth and Family Services Act or other applicable legislation. In cases where students have committed a criminal act, the College is also bound to follow its legislated responsibilities and contact Police Services as required.

CONSEQUENCES FOR OCCURANCES OUTSIDE OF THE CODE When members of the HSC community behave in ways that are counter to the College’s Code of Conduct, the school considers a number of factors prior to assigning consequences. Those factors include, but are not limited to, the following: • • • • • • • • •

The severity of the behaviour/action The intent of the behaviour/action The previous disciplinary history of the student(s) involved The honesty demonstrated by those involved and their willingness to take responsibility for their actions The mitigating circumstances that may have influenced the behaviour The age and maturity of the student(s) involved The overall impact of the behaviour/action on the school The disruptiveness of the behaviour/action on the learning environment of other students The risks that the behaviour/action had on the safety of the HSC community or selected members of the HSC community

After thorough investigation, a full review of the known details, and careful consideration of the circumstances surrounding the incident, the College will assign a series of consequences to the individual(s) involved in the matter. Typically, these consequences are assigned to serve three outcomes:

1. Disciplinary Outcome For all but the most serious of incidents, HSC follows a system of progressive discipline by which the school assigns disciplinary consequences in an incremental fashion, taking into account an individual’s circumstances and prior behavioural history. As such, there is a range of assigned consequences which may include one or more of the following:


• • • • •

Formal written apology Removal from school activity, trip, or co-curricular privilege Detention (after school or during break times) Loss of senior sign-out privileges Financial restoration (in the event property damage has occurred)

• Behavioural Agreement (signed by student, parents/guardians, and school administration) • In-school suspensions/supervised work periods • Out-of-school suspension (ranging from 1 to 10 days) • Probation (where the re-enrolment of a student is withheld until such time as the College is confident that the student will be able to fully comply with the HSC Code of Conduct and be a responsible member of the school community) • Expulsion from the school and withdrawal of educational services by HSC The College reserves the right to withdraw educational services from a student when the continued attendance of that student would not be in the best interest of that student or the school. The College also reserves the right to withdraw educational services from a student when his/ her behaviour seriously jeopardizes the school’s ability to guarantee the dignity and safety of its students, interferes with the learning environment, represents a breach of the HSC Code of Conduct, or involves conduct which is damaging to the moral tone, values, and reputation of Hillfield Strathallan College. In these circumstances, the school will make reasonable efforts to assist the student in securing suitable alternative educational arrangements.

2. Educational Outcome The overall goal of HSC’s disciplinary approach is to correct behaviours and put specific supports in place so that students avoid repeating the same negative behaviours. When a student makes a poor choice, he/she needs to take ownership for his/her actions and learn from the situation. As such, HSC may include one or more of the following educational consequences as an outcome for a breach in the Code of Conduct: • Preset, regular meetings arranged between the student(s) and an HSC homeform teacher, tutorial leaders, Student Success counsellor, or administrator. These meetings are used as check-in opportunities and provide the student with a forum for discussing his/her progress and management of the post-incident situation. • Mandated student involvement in an appropriate social action project, research, or community awareness program which is directly related to the nature of the incident. This allows the student to become better informed about the issue and also promotes developing empathy. • Using the tenets of self-regulation, working with the student to determine what stressors and mitigating circumstances in their daily lives may have influenced and/or accelerated their negative behaviours. As insights surface, secondary actions and supports may be required to assist the student in better managing their triggers and stressors. 67

• Preset, regular meetings with the HSC counsellor. These sessions allow the student to receive more in-depth social-emotional coaching. • Meeting(s) with the College’s Police Liaison Officer. When incidents occur that are of a more serious nature, Police Services can be called upon to provide educational counselling for the student(s) involved. • Mandated external counselling for the student(s) by an appropriate outside professional or professional agency. This could include accessing services such as anger management training, psychotherapy/ psychiatric support, or addiction counselling.

3. Restorative Outcome Hillfield Strathallan College acknowledges the importance of applying a restorative framework to situations in which a community member has breached the HSC Code of Conduct. In the end, it is essential that the individual(s) who is responsible for the situation, along with the individual(s) affected by the situation, and the whole HSC community, find ways to heal and restore the positive culture and climate of the school. In situations which the College deems appropriate, a restorative approach may be utilized either during the investigative stage of a disciplinary situation or as an outcome of that situation after other consequences have been applied. This restorative approach may take a variety of forms but is based upon the following principles: • Victims, offender, and their support people (i.e. teachers, parents, administrators, and possibly outside professionals) need to be part of a mutual process in managing negative behaviour situations. • The offender is accountable when he/she assumes the responsibility for his/her actions. • The process focuses on the problem solving, liabilities/obligations, and the future—what can be done to move forward as a community. • The process is driven by dialogue and negotiation between all of the parties involved, with the goal of developing a more holistic understanding of how the negative actions and behaviours directly impacted each of the individuals involved in the situation.

APPEAL PROCESS In the event that a student and/or parent/guardian is not satisfied with the process that was followed to investigate, document, or communicate a disciplinary situation, they have the ability to provide a written appeal to the Deputy Head of College detailing their concerns. The Deputy Head of College will then review all of the steps taken by the school in investigating the incident and ensure that the policies and processes outlined in the HSC Handbook, under the Code of Conduct section, have been properly followed. 68


SPECIFIC CODE OF CONDUCT INFRACTIONS A) ACADEMIC DISHONESTY/PLAGIARISM Academic honesty requires students to acknowledge the efforts, thoughts or ideas of others which have been used to complete a task. At all levels where research is required, appropriate acknowledgment and documentation methods are taught so that students can clearly distinguish their own work from that of others. Academic dishonesty/plagiarism is the failure to acknowledge this distinction by submitting any work representing that student’s effort and thought which was entirely or in part produced by some other person or means, including professional scholars, other students, parents, purchased services and electronic reproduction. The use of direct quotation or indirect paraphrase without appropriate citation and copyright infringement is also included in this definition. HSC subscribes to Turnitin software and requires Senior School students to submit their work to this site for some classes. Students are encouraged to use this tool as a proactive method of proofreading their work for plagiarism.

PENALTIES In the Middle School: • Students will be corrected by the subject teacher. • Parents will be informed of the infraction by phone or in writing. • The student may have the chance to redo the assignment for an identified percentage of the full credit. In the Senior School: • All acts of academic dishonesty will be reported to the VP of Academics by the subject teacher. • The VP of Academics will review the case, meet with the student/ students involved, and document the incident through a communication to the student’s/students’ parents/guardians. This communication will reside in the student’s discipline file until he or she graduates. • Assignments that involve academic dishonesty will receive an automatic mark of zero (0). The student will need to redo the assignment on his or her own merits and to the satisfaction of the teacher. At the Principal’s discretion, this redone work may receive a mark appropriate to the original value of the assignment. • Cheating in test and examination situations will not be tolerated and, following a review by the Principal, a grade of zero (0) may be assigned for that work. 70

• Parents are encouraged to work with their children for editing, clarification, organization and support. We urge parents not to do, or to arrange to have, the actual work done for their children.

APPEAL Every student suspected of academic dishonesty or plagiarism may appear before the individual teacher involved and, if necessary, an Academic Committee (composed of the individual teacher, a Principal and Subject Coordinator and the parents or guardians and/ or their deputy, if necessary) at which time the student will have the opportunity to defend himself/herself.

B) BULLYING Hillfield Strathallan College endeavours to foster a safe, respectful and nurturing environment for all of its students. Although social cruelty and teasing occur in all schools to some degree, the College regards defined bullying as a serious matter that cannot be tolerated. Bullying is not mutual conflict, social rejection, dislike or single episode acts of nastiness, meanness, or aggression. Typically, bullying is a form of repeated, persistent and negative behaviour directed toward an individual or individuals that is intended to cause fear and or distress and/or harm to another person’s body, feelings, self-esteem or reputation. Bullying often occurs in a context where there is a real or perceived power imbalance. Bullying may also involve the use of social media and/or other electronic communication sources to purposefully target an individual (cyber-bullying). Acts of hazing or student initiation are not tolerated at Hillfield Strathallan College. These forms of behaviour are both demoralizing and degrading to the individual or individuals being targeted and they do not reflect the respectful, safe, and inclusive school climate promoted by HSC. The College proactively educates the student body about the importance of conducting oneself in a respectful, caring, and accepting fashion so that all members of the HSC community feel welcome and included. When a student fails to act in this expected manner, and his/her behaviour falls outside of the HSC Code of Conduct, the College will take action.

Definition of Student Bullying “Student Bullying” involves the aggressive and typically repeated behaviour by a pupil where, (a) the behaviour is intended by the pupil to have the effect of, or the pupil ought to have known that the behaviour would be likely to have the effect of, 71

(i) causing harm, fear or distress to another individual, including physical, psychological, social or academic harm, harm to the individual’s reputation or harm to the individual’s property, or (ii) creating a negative environment at a school for another individual, and (b) the behaviour occurs in a context where there is a real or perceived power imbalance between the pupil and the individual based on factors such as size, strength, age, intelligence, peer group power, economic status, social status, religion, ethnic origin, sexual orientation, family circumstances, gender, gender identity, gender expression, race, disability or the receipt of special education.

ROLES AND RESPONSIBILITIES Students, faculty and parents have a responsibility to ensure a safe, respectful and nurturing environment for all students.

STUDENTS Students are encouraged to identify the various forms of bullying and report such incidents to their teachers. Additionally, students are encouraged to demonstrate assertive and positive response skills related to bullying. Through awareness, collective support, and building a culture of non-tolerance for bullying, students have a significant ability to deter and discourage potential bullies from becoming active in their school. Through various student groups and College-supported programs, HSC students are provided with the opportunity to help foster a positive and supportive school climate and eliminate bullying behaviours.

PARENTS Parents must recognize and address the warning signs that could possibly indicate bullying. They are also responsible for reporting suspected incidents to the College in a timely manner. We remind parents to recognize that the College may need time to investigate the matter thoroughly. Working in partnership with the College will help to ensure a positive outcome.

TEACHERS AND ADMINISTRATORS HSC will continue to outline specific procedures and expectations for faculty with respect to the reporting of such incidents and the subsequent action plan. While always seeking a positive outcome, in the most serious instances, suspension and/or expulsion are possible consequences.


BULLYING POLICY PROCESS: INFORMAL ADVICE AND CONSULTATION Any member of the Hillfield Strathallan College community may seek assistance or advice from any teacher, Vice-Principal, Principal, Supervisor, Manager, the Director of College Initiatives, Human Resources or the Head of College. All information will remain confidential and no action will be taken unless the complainant is willing to be identified and have the complaint documented in writing, or unless otherwise required by law. In most cases, offending behaviour may cease if it is made clear to the harasser or bully that their actions are not welcome and that such conduct is forbidden by law and/or College policy.

C) VIOLENT BEHAVIOUR Extremely violent behaviour, which includes fighting, kicking, punching, slapping, cuffing and pushing—in short, inappropriate behaviour of a violent (and/or sexual) nature directed toward another student—is a rare occurrence at HSC. It is taken extremely seriously and is not tolerated anywhere on campus, whether onsite, its transportation services, or other locations. In the event of such behaviour, HSC’s administration will fully investigate the issue and, based on such an investigation, reserves the right to suspend, and/or withdraw its services and expel any student(s) who has initiated, and/or participated in such activity. As part of the investigative process into violent behaviours, the administration reserves the right to suspend any and all participants from HSC until its investigation is complete. Likewise, HSC reserves the right to involve its police liaison and counselling services.

D) SUBSTANCE ABUSE POLICY TOBACCO AND VAPORIZERS No one will smoke or use a vaporizer device anywhere on College property. At all times, students will adhere to the Smoke-Free Ontario Act and Electronic Cigarettes Act, which ban smoking and the use of vaporizers on College property anywhere, by anyone, at any time. College property extends to all school buses, sporting events, E-Week trips, field trips and any other school event.

ALCOHOL AND recreational Cannabis Alcohol and recreational cannabis are not illegal substances, but under provincial law, possession and use of either of these two products by individuals under the age of 19 is illegal. At HSC, students are forbidden to have alcohol and/or recreational cannabis on campus or to be under the influence of these substances at any time. The campus shall include any 73

location or vehicle where a regular College program is being carried out under the supervision of the College, be that an E-Week (long-term excursion), sports fixture, field trip, or any other College-related activity. During school days the campus is also considered to be any place off the campus for which the student has temporarily signed out, or left campus for any reason. Parents of students found in breach of the rules on alcohol and recreational cannabis will be immediately notified and requested to pick up their child. A full report of the incident or incidents will be made in writing by the relevant staff and student. Subject to investigation, consequences may include withdrawal of services, ranging from suspension to expulsion.

ILLEGAL DRUGS The use, possession and possible distribution of illegal drugs are criminal offences as defined under the Criminal Code of Canada. Hillfield Strathallan College recognizes illegal drugs as those defined under the Controlled Drugs and Substances Act. At HSC, students are forbidden to have such illegal drugs on campus, be involved in the distribution of illegal drugs during the school day, and/ or be under the influence of illegal drugs at any time while under the care of the school. The campus shall include any location or vehicle where a regular College program is being carried out under the supervision of the College, be that an E-Week (long-term excursion), sports fixture, field trip, or any other College-related activity. During school days the campus is also considered to be any place off the campus for which the student has temporarily signed out, or left campus for any reason. Parents of students found in breach of the rules on illegal drugs will be immediately notified and requested to pick up their child. A full report of the incident or incidents will be made in writing by the relevant staff and student(s). Subject to investigation, the likely consequence for a breach of the rules on illegal drugs will be a withdrawal of services and expulsion. Moreover, should the HSC administration believe—and hold evidence of the fact—that a student is actively involved in promoting, selling or transporting alcohol, marijuana, or illegal drugs of any kind, whether via an online format or in person, which the administration believes present a threat to the safety of HSC’s students, the community, and/or its reputation, the College, likewise, reserves the right to withdraw services from such student(s). Furthermore, the College reserves the right to inform its police liaison 74

services of such activities, whether they occur “on campus,” which includes its transportation services, as well as at gatherings of its students, which can take place off-site. The College administration also reserves the right at any time to search a student’s locker and/or his or her bags, should they have a reasonable doubt that an individual is storing or carrying an illegal substance.

E) THEFT In keeping with our ideals, Hillfield Strathallan College strives to be a community in which trust, respect, and honesty are the core tenets that guide the behaviours, actions, and decisions of every member of the HSC community. When we treat others and their personal property with respect, a positive school climate is created which helps to reduce the incidence of theft and/or damage to people’s belongings. While acts of theft are rare at HSC, the College does provide students with lockers to keep their valuables and other items safe during the school day. It is the student’s responsibility to have a lock for their locker and to keep that lock closed, ensuring that the combination to the lock is not shared with others. Students should not leave equipment (eg. musical instruments, backpacks, computers, etc.) on top of locker or unattended in the hallways. By following these guidelines, students can better assure the safety of their possessions. In the event that a student’s possessions do go missing, the student is expected to report the matter to a school administrator immediately. An investigation into the situation will then be initiated and, should the College determine that a theft occurred, the College will apply an appropriate consequence to the individual(s) responsible for the theft. Given that theft is a criminal offence, HSC regards all acts of theft as a major infraction of the HSC Code of Conduct and, as such, consequences for those involved can include the full range of disciplinary outcomes from a multi-day suspension through to expulsion and the withdrawal of educational services. The notification and involvement of Police Services when there is a theft on campus may also be required.


F) RESPECT AT THE COLLEGE HARASSMENT AND VIOLENCE Hillfield Strathallan College is committed to providing and maintaining an environment that is based on respect for the dignity and rights of everyone at the College. It is our goal to provide a healthy and safe environment that is free from any form of harassment or violence.

SCOPE This policy applies to all staff and students of the College and is applicable in any situation which occurs: • in the workplace/educational environment • during work- or School-related travel • at restaurants, hotels or meeting facilities that are being used for College purposes • in any College-owned or leased facilities • during telephone, e-mail or other communications • at any work-related/College-related social event, whether or not it is College sponsored This policy also applies to situations in which one is harassed or subjected to violence in the workplace/educational environment from individuals who are not employees of the College, such as customers, visitors, parents, contractors and suppliers, although available remedies may be constrained by the situation.

DEFINITIONS DISCRIMINATION Discrimination includes any distinction, exclusion or preference based on the protected grounds in the Ontario Human Rights Code, which nullifies or impairs equality of opportunity in employment, or equality in the terms and conditions of employment. The protected grounds of discrimination are: • • • • • 76

Race, colour, ancestry, citizenship, ethnic origin or place of origin Creed, religion Age Sexual orientation Gender identity

• Family, marital (including same-sex partnership) status • Disability or perceived disability • A record of offences for which a pardon has been granted under the Criminal Records Act (Canada) and has not been revoked, or an offence in respect of any provincial enactment

SEXUAL HARASSMENT Sexual harassment includes conduct or comments of a sexual nature that the recipient does not welcome or that offend him or her. It also includes negative or inappropriate conduct or comments that are not necessarily sexual in nature, but which are directed at an individual because of his or her gender. Both men and women can be victims of sexual harassment, and someone of the same or opposite sex can harass someone else. Some examples of sexual harassment are: • Sexual advances or demands that the recipient does not welcome or want • Threats, punishments or denial of a benefit for refusing sexual advance • Offering a benefit in exchange for a sexual favour • Leering (persistent sexual staring) • Displaying sexually offensive material such as posters, pictures, calendars, cartoons, screensavers, pornographic or erotic websites or other electronic material • Distributing sexually explicit e-mail messages or attachments such as pictures or video files • Sexually suggestive or obscene comments or gestures • Unwelcome remarks, jokes, innuendos, propositions or taunting about a person’s body, clothing or sex • Persistent, unwanted attention after a consensual relationship ends • Physical contact of a sexual nature, such as touching or caressing • Sexual assault

BULLYING Bullying is not mutual conflict, social rejection, dislike or single episode acts of nastiness or meanness. Typically, bullying is a form of repeated, persistent and aggressive behaviour directed toward an individual or individuals that is intended to cause fear and/or distress and/or harm to another person’s body, feelings, self-esteem or reputation. Bullying occurs in a context where there is a real or perceived power imbalance.


DISCRIMINATORY HARASSMENT Discriminatory harassment includes comments or conduct based on the protected grounds in the Ontario Human Rights Code, which the recipient does not welcome or that offends him or her. Some examples of discriminatory harassment include: • Offensive comments, jokes or behaviour that disparage or ridicule a person’s membership in one of the protected grounds, such as race, religion or sexual orientation • Imitating a person’s accent, speech or mannerisms • Persistent or inappropriate questions about whether a person is pregnant, has children or plans to have children • Inappropriate comments or jokes about an individual’s age, sexual orientation, personal appearance or weight Harassing comments or conduct can poison someone’s working/ educational environment, making it a hostile or uncomfortable place to work or study, even if the person is not being directly targeted. This is commonly referred to as a “poisoned environment” and is also a form of harassment. Some examples of actions that can create a poisoned work/educational environment include: • Displaying offensive or sexual materials such as posters, pictures, calendars, websites or screen savers • Distributing offensive e-mail messages, or attachments such as pictures or video files • Practical jokes that embarrass or insult someone; • Jokes or insults that are offensive, racist or discriminatory in nature

PARENTAL HARASSMENT Parental harassment is defined as the use by parents of confrontational tactics which attack a teacher or staff member, which have the consequences of reducing the teacher or staff member’s ability to conduct himself or herself effectively within the College, and which harm the teacher or staff member’s well-being or professional reputation. Some examples of parental harassment include: • • • • •

Unwanted comments Intimidating or aggressive behaviour Verbal or emotional abuse The application of force or physical assault “Bullying” which is an attempt to undermine an individual through cruel or humiliating behaviour • Badgering e-mails and phone calls 78

THE TEST OF HARASSMENT It does not matter whether you intended to offend someone. The test of harassment is whether you knew or should have known that the comments or conduct were unwelcome to the other person. For example, someone may make it clear through their conduct or body language that the behaviour is unwelcome, in which case you must immediately stop that behaviour.

PREVENTING HARASSMENT AND VIOLENCE It is our mutual responsibility to ensure that we create and maintain a harassment- and violence-free community. Hillfield Strathallan College will do its part by not tolerating or condoning discrimination, harassment or violence at the College. This includes making everyone in our community aware of what behaviour is and is not appropriate, assessing the risk of violence, investigating complaints and imposing suitable corrective measures.

PRIVACY STATEMENT Hillfield Strathallan College is committed to protecting the privacy of our families, students, employees, alumni, donors, stakeholders and other individuals about or from whom we collect personal information. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us. It also requires that our students also respect and maintain the privacy and confidentiality of personal information that may come to the attention or knowledge of students, directly or indirectly. Hillfield Strathallan College embraces the principles of the Canadian Standards Association Model Code for the Protection of Personal Information to ensure that all personal information is properly collected, used only for the purpose for which it’s collected, and is disposed of in a safe and timely manner when no longer required. During the course of our various projects and activities, we frequently gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or dealing with this information is subject to consent. Our privacy practices are designed to achieve this. To respect this policy and to protect the privacy of our families, students, employees, alumni, donors, stakeholders and other individuals, it is expected that any student who is involved with the collection of personal information on behalf of the College, or to whom personal information 79

is disclosed, whether directly or indirectly, and even if such disclosures are made accidentally or inadvertently, will not disclose or communicate or use that personal information for any purpose that is not authorized by the College. In the event that a student becomes aware of the unauthorized disclosure or use of personal information collected or maintained by the College, it is expected that the student will advise the College. In keeping with our privacy policy, student disciplinary, academic and personal matters are kept in the utmost of confidence. These matters are disclosed only to (a) those parties who have the consent of the student to receive such information (where the student is of age),(b) parents (where the student is under age or where the parent is a contracting party to the enrolment contract at the College), (c) HSC personnel insofar as such matters are dealt with as part of their professional responsibilities and (d) those who are entitled or required to be advised by law (e.g. CAS, subpoena to witness, etc).

MyHSC ACCOUNT, VOICEMAIL AND E-MAIL All staff members can be contacted through either voicemail or e-mail. In addition, all students in Grade 3/M8 and above have an e-mail account. The e-mail addresses for all members of the school community are accessible through your MyHSC account. To access the Faculty and Staff Directory, simply log into your MyHSC account, click on the Resources Tab, and click on the Faculty and Staff Directory. MyHSC is our “one-stop-shop” learning management system and our primary means of communication for students and parents. MyHSC is used to distribute information such as student schedules, co-curricular information, school-specific bulletins, assignment and homework due dates, course curricula, information about field trips and other special announcements. The “News” and “Resources” tabs on the top task bar of your MyHSC account also direct users to key information about the many programs and departments at the College. Parents and students should be in the habit of checking their MyHSC account on a daily basis and should always use it as their primary source for accessing HSC information. Beyond the information contained in MyHSC, the College may also periodically use e-mail to communicate important information to parents. Please ensure that we have your current e-mail address on file. Parents who do not have access to e-mail will be able to obtain information from the Main Office at 905-389-1367.


CANADIAN ANTI-SPAM LEGISLATION The Canadian Anti-Spam Legislation (known widely as “CASL”) prohibits the sending of commercial electronic messages unless the sender has the implied or express consent of recipients and sets out certain information in the message, together with an unsubscribe function. CASL addresses the following: • • • • •

Installing unwanted computer programs (e.g. spyware and viruses) Altering transmission data Providing false or misleading information in a message Harvesting addresses Collecting personal information

Messages that contain commercial content may constitute Commercial Electronic Messages (CEMs) under the CASL. However, the legislation does not apply to messages solely related to HSC’s core activities, because these activities are not “commercial” in nature. CASL does not impact regular non-commercial electronic messages sent to families for informational purposes (e.g. notices regarding a student’s progress). These e-mails will continue to be sent without the need for prior consent from the recipient. It also does not apply to messages sent by the College for the primary purpose of raising funds. Messages from the College can come from several different sources: the Office of the Head of College, the four schools, the Parents’ Guild and Alumni Relations, to name just a few. Parents/guardians of current students are interpreted to have supplied HSC with implied consent to receive CEMs from the College. All messages sent by the College that are deemed to be CEMs by HSC Administration will comply with CASL’s consent and unsubscribe requirements. If you choose not to opt-in, or if you later unselect specific notifications from HSC, you may not receive important information from the College, including information on community events and news (e.g. Homecoming, concerts and plays, Carol Service, Summer Camps, etc.). Should you wish to opt back in at a later date, simply log back in to your MyHSC account and update your e-communication preferences. Questions about the CASL may be directed to Zahra Valani, Director of Advancement and Communications, ext. 162 or by e-mail at zahra.valani@hsc.on.ca.


Student photographs and images policy HSC is a dynamic environment with a busy event calendar. Images of our daily activities and student participation are a large part of our community sharing, and celebration. Images may be shared in print publications, the College website, internal media screens, promotional videos and all types of social media (i.e. YouTube, Twitter and/or Facebook). If you have any questions or concerns, please contact the Director of Advancement and Communications at zahra.valani@hsc.on.ca

Social Media Policy Hillfield Strathallan College’s brand is recognizable in our community, and we strive to ensure that we are portraying our Mission, Vision, and Values in all that we do. In order to ensure the quality of HSC materials and to protect our brand, the College does not condone uploading of any online material, on any platform, that is not endorsed by our Advancement and Communications Office. HSC reserves the right to request that a student or community member remove any content that the College deems inappropriate. Social media may be used throughout the school day for educational purposes, but the College does not condone posting any material that is not directly linked to the curriculum or that is not intended for the betterment of the College. HSC has taken proactive steps to deal with social media by inviting Paul Davis, a social media expert, to present to our student and parent community on several occasions. The College has also revised its Acceptable User Agreement and updated policies regarding social media usage. As educators, we encourage all parents to sit with their children on a regular basis to review their use of social media. In the event that the College becomes aware of a breach of the online policy, HSC requires parents to work with their child to remove any content that is deemed inappropriate. All non-curricular online content featuring any HSC branding (e.g., HSC uniform, buses, hoodie, crest, etc.), including footage taken on our campus, must have approval from our Advancement and Communications Office prior to posting.


GOVERNANCE HSC is a not-for-profit organization with a governance model similar to other independent schools, in keeping with the guidelines and requirements set out by the Conference of Independent Schools of Ontario (CIS Ontario ) and the new national independent school organization Canadian Accredited Independent Schools (CAIS). At the Corporation’s Annual General Meeting in September, Corporation members, consisting of individuals who have contributed to the College in a substantial manner, appoint new Governors and Trustees and approve the Audited Financial Statements, along with any proposed bylaw changes. The Board of Governors appoints and monitors the performance of the Head of College, establishes College policies, and approves the annual fee increase, as well as other major initiatives such as the College’s strategic plan. The Board of Trustees is responsible for monitoring the investment of the HSC Endowment Fund.





1. Main Reception 2. Senior School 3. Virtue-Fitzgerald Center for the Arts 4a. Early-Ed: Montessori School 4b. Early-Ed: Junior School


i. Auxiliary Parking ii. North Parking iii. South Parking iv. Maintenance Parking v. Turf Parking (North) vi. Turf Parking (South)


A. Michael G. DeGroote Athletic Complex and Community Centre A1. King Gym A2. Siggi Gym A3. Spallacci Gym B. Page Gym C. DeGroote Gym D. Early Education Gym E. Bus Depot


E. Tennis Courts F. Athletic Field 1 G. Athletic Field 2 H. Athletic Field 3 I. Athletic Field 4 J. Athletic Field 5 K. Athletic Field 6 L. U10-1 M. U10-2 N. U10-3 O. Auxiliary Field 85

Hillfield Strathallan College 299 Fennell Avenue West Hamilton, ON L9C 1G3 905-389-1367 905-389-6366 www.hsc.on.ca

Respect. Integrity. Community. Individuality. Determination. Our core mission is to develop joyful and engaged students who live life with purpose. The best learning happens when students are happy to come to school, have opportunities to follow their passions, and participate in deep learning experiences that challenge them. Joyful, engaged students develop strong relationships with their peers and with the caring adults who spark and support their learning both inside the classroom and beyond. Their journey at HSC prepares students to live with purpose—to understand their world, inspire, lead, act, and make a difference in their own unique ways.

Profile for Hillfield Strathallan College

2019-20 HSC College Handbook  

2019-20 HSC College Handbook