HCFMO Inspector Field Training Manual by HCFMO

HCFMO PREVENTION FIELD TRAINING MANUAL

Credit to those who created and organized the information contained in this work product by utilizing it to create similar work product for your organization would be appreciated by including the following dedication: The organization and arrangement of the referenced material in the Harris County Fire Marshal’s Office (HCFMO) Prevention Field Training Manual and Position Task Book is the work product of the Harris County Fire Marshal’s Office. The HCFMO Field Training Manual and Position Task Book were created and are continually updated by dedicated employees of HCFMO. The creation and organization of this material is to document an individual’s successful performance of the required tasks to become an agency-credentialed fire inspector, as well as, demonstrate successful performance of the minimum job performance requirements (JPRs) for fire inspectors as outlined in the National Fire Protection Agency (NFPA) 1031 Standard for Professional Qualifications for Fire Inspector and Plans Examiner 2014 Edition. Great care was taken to cite all work product of the NFPA. This work product is not intended to be used or reproduced in any commercial capacity for profit or personal gain.

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TABLE OF CONTENT Overview .......................................................................................................................................................... 3 Executive Summary .......................................................................................................................................... 4 Introduction ............................................................................................................................................. 4 Purpose .................................................................................................................................................... 4 Conclusion ............................................................................................................................................... 4 Harris County Fire Marshal’s Office .................................................................................................................. 5 Mission .................................................................................................................................................... 5 Inspections Organizational Chart ............................................................................................................. 5 Philosophy ............................................................................................................................................... 7 Operational Considerations ..................................................................................................................... 7 Fire Marshal Code .................................................................................................................................... 8 Role of the Inspector ........................................................................................................................................ 9 FTO Program Development ............................................................................................................................ 10 Program Structure and Format ....................................................................................................................... 11 FTM Training Modules .................................................................................................................................... 12 MODULE 1 – General Orientation ................................................................................................................... 14 MODULE 2 – Required Training ...................................................................................................................... 16 MODULE 3 – Inspection Program Orientation ................................................................................................ 18 MODULE 4 – Scene Performance .................................................................................................................... 20 MODULE 5 – Report Writing ........................................................................................................................... 23 MODULE 6 –Follow-Up ................................................................................................................................... 25 MODULE 7 –Foray Photograph Management ................................................................................................. 27 MODULE 8 –Body Camera Operation ............................................................................................................. 29 Task Book Instructions ................................................................................................................................... 32 Appendix A ..................................................................................................................................................... 36 Appendix B ..................................................................................................................................................... 45 Appendix C ..................................................................................................................................................... 55 Field Trainee Evaluation ................................................................................................................................. 56 Field Trainer Assessment ................................................................................................................................ 58 Field Training Program Evaluation .................................................................................................................. 60 Appendix D..................................................................................................................................................... 62

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OVERVIEW

HCFMO at a Glance Senior Leadership

Authorized under Chapter 352 of the Local Government Code, The Harris County Fire Marshal’s Office (HCFMO) is a specialized law enforcement agency that provides essential public safety services, primarily in the unincorporated areas of Harris County, TX. The HCFMO relies on a customer first operational philosophy to achieve agency goals and balance community risks regarding fire/life safety and emergency response within the 1,777 square miles of Harris County and 4.8 million population; while encouraging a strong and sustainable economy. The Fire Marshal is appointed by Commissioners Court to a term not to exceed two years. Except for administrative support staff, HCFMO employees are certified as “fire protection personnel” by the Texas Commission on Fire Protection (“TCFP”); and where required by law, as “peace officers” by the Texas Commission on Law Enforcement (“TCOLE”). Core Values

Laurie L. Christensen Fire Marshal CFPS, FM, FEMT Bob Royall

Assistant Chief, Emergency Operations

Rodney Reed

Assistant Chief Operation Support

Chad Shaw

Deputy Chief Prevention

Mitchell Weston

Deputy Chief Investigations

Established

1974

Major Missions

Fire/Arson Investigation Fire Inspections Code Enforcement Emergency Response Coordination of Fire Protection Services Training and Education Homeland Security Readiness

Total Employees ................................................... 100+

HCFMO’s greatest asset is the men and women who embrace and work by a set of enduring Core Values. These values give each HCFMO member strength and form the basis for every action; they bond each member into the team that will meet and withstand every challenge. Integrity is the quality that, without compromise, guides HCFMO personnel to act responsibly, to be dependable and responsible, to hold themselves and others accountable for their actions, and to respect others. Commitment is the total, 24-hour a day, dedication to community and the people we serve. It is the bond between all HCFMO members that drives us to complete any mission, to get the job done by sharing the load and looking out for each other. Excellence is the expected result for all HCFMO activities. It is the driver behind our determination to achieve the highest standards of personal responsibility for excellence in everything we do.

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EXECUTIVE SUMMARY Introduction As a Probationary Inspector you have demonstrated the unique skills to work in the field of fire inspections. Additionally, you have shown the traits that the Harris County Fire Marshal’s Office looks for in existing and future employees. This training manual has been prepared for the purpose of providing all HCFMO Inspectors involved in the Field Training Program with the basic information required to effectively execute their respective roles within the organization. The manual contains the HCFMO 1031 Task Book, training modules, training checklists, and other critical information which will document the completion of program requirements. It is incumbent upon all field training participants to become familiar with the contents and procedures set forth in this manual. It is the Probationary Inspector’s responsibility to maintain this manual in the best condition possible. The Field Training Program will build upon an existing foundation by providing the Probationary Inspector with structured, organized training skills and knowledge in an effort to successfully complete the responsibilities required of all HCFMO Inspection Employees. Field Training Program personnel will make every effort to replace learning by trial and error, with competent one-on-one instruction. The Probationary Inspector’s success will greatly depend on his/her ability to quickly retain and demonstration information and to exercise self-initiative in assuming responsibility while maintaining control of situations.

Purpose The HCFMO Inspector Field Training Manual has been developed to ensure that all Probationary Inspectors have the proper training to fulfill the assigned tasks while being mentored by a Field Training Officer or Supervisor for the shift in which he/she is assigned and allow a seamless integration into the Harris County Fire Marshal’s Office.

Conclusion After successful completion of the Field Training Program, Inspectors will participate in a ninety (90) day period of observation by their peers to demonstrate proficiency in their assigned tasks. Once the ninetyday probationary period is completed, the HCFMO Inspector will be placed on a dedicated shift or advised on areas of development opportunity in order to ensure compliance with HCFMO tasks, policies, and procedures. A copy of their fully completed and authorized Task Book and Training Module Checklists from the FTM will be placed in their permanent employee file.

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HARRIS COUNTY FIRE MARSHAL’S OFFICE Mission As provided by chapter 352 of the Texas Local Government Code, by other statutes, and at the direction of commissioners court: The Harris County Fire Marshal's Office (HCFMO) will safeguard the lives and property of citizens in unincorporated areas of Harris County through effective fire prevention, fire investigation, and emergency response.

Inspections Organizational Chart

Fire Marshal Laurie L. Christensen CFPS, FM, FEMT Fire Marshal Christensen is responsible for the overall operation of the Harris County Fire Marshal’s Office. She began her career in emergency services in 1991.

Deputy Chief Chad Shaw Chief Shaw is responsible for the overall operation of the Prevention Division, reporting directly to the Fire Marshal. He began his career in the fire service in 1994 and law enforcement in 2004. Chief Shaw is also responsible for the management of the Property and Evidence room for HFMO.

Captain Todd Mitchell Captain Mitchell is responsible for the day-to-day operations of the Prevention Division, directly reporting to Chief Shaw. He began his career in the fire service in 2007 and law enforcement in 2009.

Captain Micheal Howell Captain Howell is responsible for the day-to-day operations of the Prevention Division, directly reporting to Chief Shaw. He began his career in the fire service in 1994 while serving in the U.S. Air Force

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Lieutenant Brandon Blount Lieutenant Blount is responsible for direct supervision of the inspections staff, manages Large Projects Inspections, and reports directly to Captain Howell. He began his career in the fire service in 2001 and law enforcement in 1999.

Lieutenant Joseph Lamont Lieutenant Lamont is responsible for direct supervision of the inspections staff, manages the Specialty Enforcement Response Group, “SERG”, and reports directly to Captain Mitchell. He began his career in the fire service in 2008 and law enforcement in 2008.

Lieutenant Eric Cooley Lieutenant Cooley is responsible for direct supervision of the inspections staff, manages Operational Permit Inspections, and reports directly to Captain Mitchell. He began his career in the fire service 2014, and law enforcement is 2016. He spent 16 years prior in the private fire protection field.

Lieutenant Jeffrey Kronenberger Lieutenant Kronenberger is responsible for direct supervision of the inspections staff, manages County Building Inspections, and reports directly to Captain Howell. He began his career in the fire service 2003, and law enforcement is 2019.

Lieutenant Michael Lyons Lieutenant Lyons is responsible for direct supervision of the inspections staff, manages General Occupancy Inspections and Field Training Program, and reports directly to Captain Howell. He began his career in the fire service 1991, and law enforcement is 2019. Sergeant Toby Rhodes Sergeant Rhodes is responsible for direct supervision of the fire system specialist division staff, and reports directly to Captain Howell. He began his career in the fire service 2006 as a firefighter & paramedic.

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Philosophy The department’s operating philosophy is based on four embodiments of our core values. Everything we do, every day we do it, relies on every staff member’s firm belief and solemn pledge that: We will serve our Customers . . . HCFMO exists to serve our citizens, local first responders, other agencies, and each other. We will put our customers’ needs first, and we will treat each customer with courtesy and respect. We will preserve our Reputation . . . HCFMO is recognized for integrity, justice, professionalism, accountability, and innovation. We will maintain this reputation through adherence to our Core Values, through continuous quality improvement (CQI), and our ongoing commitment to excellence. We will take care of our People . . . HCFMO employees and non-paid volunteers are our greatest asset. We will provide a work environment that promotes safety, open communication, and recognizes the contributions of all team members. We will provide the necessary facilities, tools, and equipment to accomplish our assignments safely, completely, and in accordance with recognized standards of performance. We will secure our Future . . . HCFMO will provide value-added services for the citizens of Harris County and elsewhere as authorized by Commissioners Court. We will accomplish our mission with integrity, commitment, and excellence; will protect the taxpayer’s investment by properly using and caring for all equipment assigned for our use; will actively seek the best value when purchasing equipment or contract services, and will reduce waste whenever possible.

Operational Considerations

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Fire Marshal Code The Harris County Fire Marshal’s Office advocates commitment to a standard of professional behavior that exemplifies the highest ideals and principles of ethical conduct. The governing concepts embodied in this philosophy are characterized herein below, for the benefit and guidance of those so engaged, and for the enlightenment of the public so served. ▪

Place the public’s welfare above all other interests and recognize that the chief function of government is to serve the best interest of all the people.

▪

Demonstrate integrity, honesty, and fairness in all transactions and constantly strive for excellence in all matters of ethical conduct.

▪

Recognize the continuing need for developing improved safety.

▪

Maintain professional competence in all areas of employment responsibility and encourage the same for all associates at all levels.

▪

Accept no personal favors for public services rendered and conscientiously avoid all circumstances that could compromise professional integrity.

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ROLE OF THE INSPECTOR The fire inspector is a certified task-level position that performs fire and life safety inspections in accordance with national standards and the Texas Commission of Fire Protection. The position of inspector may include the role of peace officer if the individual holds a valid TCOLE license. The inspector reports directly to a Prevention Division Lieutenant but may report to any agency supervisor or directly to a member of the senior staff depending on the work assignment. Inspectors may work from either office location depending on where in the county the inspector is assigned. The Inspector is required to maintain all certifications as described in the requirements of the position. It is the intent of the Fire Marshal’s Office that all inspections will be conducted in a safe, impartial, thorough, and profession manner, in accordance with applicable nationally recognized guidelines. As an inspector, you should strive to provide the best possible customer service while following these guidelines. •

All HCFMO personnel are expected to maintain high standards of excellence and conduct themselves in a professional manner when representing the HCFMO in any county-related activity. Personnel shall not act or behave, privately or in an official capacity, in such a manner as to bring discredit upon themselves or the HCFMO. Personnel shall obey all federal, state, and local laws.

•

All HCFMO personnel who conduct inspections throughout unincorporated Harris County shall be guided by the NFPA 1031, “Standards for Professional Fire Inspector and Plans Examiner”, current adopted edition of the International Fire Code and Building Code, along with all applicable NFPA codes and standards, and the Texas Local Government Code 352, 233 and all other applicable laws.

•

All inspection reports shall be entered into the Agency’s records management software in an expeditious manner, for supervisory administrative and technical review.

•

Fire Marshal’s Orders, Fire Code Violation Letters, and/or issued citations shall be in compliance with current adopted codes, policies, and procedures and documented in the Agency’s records management software.

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FTO PROGRAM DEVELOPMENT The Harris County Fire Marshal’s Office Field Training Officer Program was originally instituted in the Fall of 2012, under the direction of the Fire Marshal, Mike Montgomery. The FTO was developed in concert with the HCFMO professional competence development for Prevention to provide a standard base of excellence for all future HCFMO Inspectors. The program will continue to develop with the ever-changing field of fire inspections. None of this would have been possible without the help and support of all HCFMO Employees. Their assistance with and acceptance of the program is greatly appreciated and will continue to drive the progressive nature of HCFMO to be the standard for best practices throughout the industry.

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PROGRAM STRUCTURE AND FORMAT The Field Training Program (FTP) consists of an initial series of classroom instruction, which will cover a variety of subjects to include: organizational orientation, introduction to employee handbook, introduction to policies and procedures, and other information pertinent to the Inspector. At the end of the classroom training portion, the Probationary Inspector will be given their Field Training Manual (FTM) along with the assignment of FTO or Supervisor. Inside the FTM will be seven modules, each module will have objectives and requirements for demonstration by the Probationary Inspector. Each time that the probationary inspector completes demonstration of a task outlined in the module, the probationary inspector will: •

Record the address number and date on the provided form o

•

This will be signed off by the assigned Supervisor or FTO which is responsible for the probationary inspector mentoring.

When a module is complete, the assigned Supervisor or FTO shall sign off that the module is complete.

All modules of the training program shall be completed and signed off on prior to the probationary inspector being released from the training program, and eligible for the below list privileges, • •

Released from probation Promotional opportunities

For assignments that are not performed on a daily basis, there will be mandatory classes, provided by this agency to assist in completion of the required training. These classes will take the place of some of the required documentation. Written performance during the class will be evaluated by the instructor for satisfactory completion of that portion of the module. Each probationary inspector involved in the field-training program is responsible for keeping up with his or her field-training manual. When a module or portion of a module is complete, it is the probationary inspector’s responsibility to get that signed by the assigned Supervisor or FTO. •

Losing or misplacing your field-training manual will result in beginning the program again.

Prior to completion of any training module the probationary inspector will be required to demonstrate satisfactory proficiency in either oral or written form. Prior to completion of the field training program, the probationary inspector may be required to demonstrate satisfactory proficiency in total job assignment, in oral or written form. This will include the requirement for completion of the HCFMO 1031 Task Book. At completion of the Field Training Program, the probationary inspector will be required to complete a Field Training Program Evaluation Form. This form will be reviewed by the Inspection’s Supervisor and the program will be adjusted if needed.

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FTM TRAINING MODULES The following is to be completed and signed upon the completion of the classroom instruction and the issuing of the FTM.

Orientation Understandings 1. The assigned supervisor and/or FTO are responsible for assuring proper training and compliance with the FTM. a. The Probationary Inspector will follow his/her directions/orders at all times during any incident. b. In the event the Probationary Inspector has any questions regarding the prescribe actions, he/she shall discuss them with the FTO or Supervisor when the incident has been brought to a conclusion. 2. If at any time you and the FTO have a disagreement and cannot resolve the issue, both shall report to the Inspections Lieutenant, Captain or Chief Officer. 3. In the event a Probationary Inspector fails to pass a scene performance evaluation, the Probationary Inspector will be required to complete remedial and observatory training before continuing the required training module, at the discretion of the FTO or supervisor. 4. Maintenance of the FTM is your responsibility. A lost or misplaced FTM will result in beginning a new FTM without restarting the 90 day period. 5. Failure to complete the Field Training Program within the 90 day period may result in disciplinary action, up to and including, termination. 6. It is the responsibility of the Probationary Inspector to know their satisfactory progression through the training. a. The FTO will keep weekly documentation of progress to include strengths and areas of improvement. Field Training Program Start Date: ________________________________ I have explained the above items to Probationary Inspector: _________________________________ _______________________________ Supervisor

_______________ Date

I have read and understood the requirements outlined in the Field Training Program. _______________________________ Probationary Inspector

_______________ Date

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FINALIZED CHECKLIST The following modules are to be signed-off by the attending FTO or assigned Captain after successful completion of the module, in its entirety.

MODULE

COMPLETED Inspector Initials

1. Program Orientation • • • •

•

______

Building Tours & Meet and Greet FTM Binder Issuance & Review NEO Presentation (Prevention Division) ID Badge Issuance (FMO/HC/HCTRA) Vehicle Liability Insurance (Verified)

2. Required Training

Supervisor Signature

___________________

Date

_______

□ □ □ □ □

______

___________________

_______

3. Insp. Program Orientation ______

___________________

_______

4. Performance

______

___________________

_______

5. Report Writing

______

___________________

_______

6. Follow Up

______

___________________

_______

7. Foray Photo Management ______

___________________

_______

8. Body Worn Camera

______

___________________

_______

9. HCFMO 1031 Task Books

______

___________________

_______

ADDITIONAL COMMENTS: _______________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________

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MODULE 1 – GENERAL ORIENTATION Location: Classroom & Logistics Supply Room Personnel Required: Supervisor or FTO / Probationary Inspector Supporting Documents: Inspection/Prevention Orientation / Inspector Equipment Issue During this Module, the Probationary Inspector shall learn the basic principles essential to beginning a career with the Harris County Fire Marshal’s Office. • Introduction to the HCFMO Organization o HCFMO: ▪ Mission ▪ Core Values ▪ Operational Philosophy o Overview of the HCFMO Office ▪ Prevention Branch ▪ Investigations Branch ▪ Emergency Operations Branch ▪ Operational Support Branch ▪ Support Services Branch o Introduction to Policies & Procedures ▪ HCFMO ▪ Harris County • Utilization of Web HC • Logistics o Issuing of Equipment and Vehicle • Critical Site Locations o Specific County Locations o Fuel Sites o Vehicle Maintenance Locations o Emergency Locations • Performance Expectations • Uniform and Appearance Standards • Set-Up of Technology Assets • Weapons Proficiency: o In accordance with the HCFMO firearms policy, each law enforcement officer shall qualify with the weapon that they carry on duty as well as any weapons that they carry off duty. The qualifications will take place with a HCFMO firearms training officer and in accordance with all guidelines outline in the firearms policy. ▪ This will be required prior to the probationary inspector being allowed to carry a firearm on or off duty.

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MODULE 1 GENERAL ORIENTATION

1. FTM/NEO Orientation:

_________________ (Supervisor Signature)

2. Equipment Issued:

_________________ (Logistics Signature)

3. Weapons Qual. Passed:

_________________ (Fire Arms Officer Signature)

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MODULE 2 – REQUIRED TRAINING Location: On-Scene, Classroom, and Online Resources Personnel Required: Supervisor or FTO / Probationary Inspector Supporting Documents: None Harris County Fire Marshal’s Office is dedicated to serve and protect the citizens of Harris County in the most effective means possible. Continued training is required by HCFMO as well as by all state licensing organizations which certifies the probationary inspector to do their job requirements. The following classes must be completed and certificates provided, during the Field Training Program. Additionally, this Module cannot be completed until the HCFMO 1031 Task Book is completed. •

Operational Classes o Inspection specific training ▪ Education on websites to look up contractor, day care, electrical, plumbing, and state licenses ▪ Utilization of the State Fire Marshal’s website o Harris County or HCFMO Classes ▪ TCIC/NCIC Training ▪ CJIS Security Awareness

•

Incident Management Training o All classes provided online at: http://www.fema.gov/emergecny/nims/NIMSTrainingCourses.shtm#item1 ▪ ▪ ▪ ▪

IS-00100: IS-00200: IS-00700: IS-00800:

Introduction to the Incident Command System ICS for Single Resources and Initial Action Incident National Incident Management System National Response Framework, An Introduction

•

Body Worn Camera o OSS online course – link will be provide once class is paid for by agency o In person class – Delivered at time of camera issue ▪ In depth course covering operation of camera and software

•

HCFMO 1031 Task Books o Demonstrated proficiency utilizing the HCFMO 1031 Task Books, supplemented by JPRs.

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MODULE 2 REQUIRED TRAINING

Training

Completion Certificate Date Received

Supervisor Signature

Date

TCIC/NCIC Training CJIS Security Awareness

IS-00100.A IS-00200.B IS-00700.A IS-00800.B

Body Worn Camera

HCFMO 1031 Task Books

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MODULE 3 – INSPECTION PROGRAM ORIENTATION Location: Training Room Personnel Required: Supervisor / Probationary Inspector Supporting Documents: Emergency Reporting, E-Permits & Zero Step This module of the FTP will introduce the Probationary Inspector to the HCFMO data collection program Emergency Reporting. Zero-Step is utilized as an archive system only, with pre-April 2015 inspection records. Emergency Reporting is utilized as the inspection platform and data management program. EPermits is the County Engineering Office platform for plan review submittals, permitting, and issuance of Certificate of Inspection (COI) This class will serve as the introduction to the programs to include accessing, using, troubleshooting, and daily application. Performance Required: •

Access Emergency Reporting, E-Permits, and Zero-Step

•

How to access inspections records in Emergency Reporting

•

How to access inspection archives in Zero-Step

•

How to clear inspections in E-Permits

•

How to create a new occupancy record

•

How to enter an inspection into Emergency Reporting

•

How to identify follow ups in the system

•

Modify an inspection entry

•

How to enter Pre-fire Plan data

•

How to enter fire protection system data

•

How to enter Actions (FMO, Certificate of I, Warning Letters)

•

How to enter Hazard Information

•

How to enter notes into the system

•

How to troubleshoot problems with the systems

To complete this module the Probationary Inspector must demonstrate competence in accessing, utilization, and troubleshooting of the One-Step Program.

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MODULE 3 Inspection Programs Orientation Training

Completion Date

Supervisor Signature

Date

Orientation to Programs Probationary Inspector has demonstrated knowledge in:

Access Emergency Reporting, E-Permits, and Zero-Step Access inspection records in Emergency Reporting Access inspection archives in Zero-Step Clear an Inspection in E-Permits Create an occupancy How to enter an inspection into Emergency Reporting Identify follow-ups in the system Modify an inspection report Enter Prefire Plan Data Enter fire protection system data Enter Hazard Information Uploading Files Enter Actions (FMO, COI, Warnings) Enter notes into the system Troubleshoot the systems

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MODULE 4 – SCENE PERFORMANCE This module of the FTP will allow the Probationary Inspector to take the lead role during an active inspection for a building. The inspection shall be conducted in the presence of an HCFMO Inspector, shall be properly documented, and be in compliance with the policies of the Harris County FMO and within the guidelines set forth in NFPA 1031. The probationary inspector shall prepare inspection reports, given HCFMO policy and procedures, and observations from an assigned field inspection, so that the report is clear and concise and reflects the findings of the inspection in accordance with the applicable codes and standards and the policies of the County. Performance Required: •

Document the request for inspection

•

Contact responsible party to schedule inspection

•

Document issues, if any with scheduling

•

Meet with responsible party on site

•

Size-up the scene

•

Determine safety hazards, what safety equipment is needed

•

Determine if building/structure/fire protection system is ready for inspection

•

Conduct proper inspection

•

Document the scene, as needed (photographs, Body Worn Camera footage, diagram, video, aerial photos, scene description, structure description)

•

Capture signature of responsible party

•

Complete inspection report in Emergency Reporting and email report to customers

•

Schedule follow-up inspection, if needed

•

Must respond to at least two (2) On-Call Inspector call outs, and complete issuance of an FMO

To complete this module the Probationary Inspector must demonstrate the ability to take lead on (5) five inspections; (1) one shall be at a storage facility and (1) one shall be at a mid/high rise facility. The remaining three (3) can be any other structure. The Probationary Inspector shall demonstrate the ability to issue (3) three Fire Marshal Orders in accordance with HCFMO policies and procedures. This can be accomplished on “On-Call” responses.

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MODULE 4 SCENE PERFORMANCE LEAD INSPECTOR PERFORMANCE #

Inspection Type

Date

Pass/Fail

FTO Signature

1 2 3 4 5

Fire Alarm Acceptance

Sprinkler System Acceptance

Kitchen Hood System Acceptance Fire Protection System Notification (FPSN)

8 9 (R) 10 (R)

INSPECTONS TYPE-SPECIFIC TRAINING (NON-LEAD) 1

Fuel System Acceptance (Gas Station)

Storage

Mid/High Rise

Pre-Cover

Underground

Residential Board & Care

Foster Homes

Shell Buildings

Spec Spaces

Operational Permits

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Fire Marshal's Order Issuance #

Fire Marshal Order Type

Safe & Secure

Fire Protection System

Fire Watch

General (Non FP System)

Date

Pass/Fail

FTO Signature

8 (R) 9 (R) ( R ) Remedial Inspection, if necessary

On-Call Reponses ** #

Facility Type

Date

FTO Signature

1 2 3

Trigger Cards

**Must write an FMO for Safe & Secure, Fire Protection System, Fire Watch, or Other FMO. List FMO's under Fire Marshal's Order Issuance, above.

Notes:_____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

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MODULE 5 – REPORT WRITING Location: On-Scene, Office, Classroom Personnel Required: Supervisor / Probationary Inspector Supporting Documents: NFPA 1031 & IFC 2006, IFC 2012, IFC 2015 or IFC 2018 An essential part of an inspection is the documentation of information collected and/or observed during the inspection. The Probationary Inspector will be required to enter in all applicable data into the Emergency Reporting system to ensure all information is captured and stored. • • • • •

Assignment (Date & Time you called to schedule inspection) Inspection Type (New Construction, Fire Protection System, 352 Inspection [Complaint, Day Care, Foster/Foster Group, State required inspection]) Comments (Notes of any issue that maybe of interest to you, your supervisor, their supervisor, the Fire Marshal, or anyone one else. Issues that cause you or the responsible party concerns) Photographs (description of photo location, if applicable) Summary / Conclusion (Summarize experience with responsible party and potential issues that might arise. Schedule re-inspection if needed)

The probationary inspector will be required to write comments dealing with (5) five original fire inspections. The signature of the supervisor approving the report and inspection notes in Emergency Reporting is needed to complete each part of the module.

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MODULE 5 REPORT WRITING *This Section To Be Completed By A Supervisor*

Inspection Address

Date

Pass/Fail

Supervisor Signature

_________________ ______

_______

___________________

_________________ ______

_______

___________________

_________________ ______

_______

___________________

_________________ ______

_______

___________________

_________________ ______

_______

___________________

_________________ ______

_______

___________________

(R)______________ ______

_______

___________________

(R)______________ ______

_______

___________________

(R) Remedial Case Lead Training

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MODULE 6 –FOLLOW-UP Location: On-Scene Personnel Required: Supervisor or FTO / Probationary Inspector Supporting Documents: None In this module the probationary inspector will be required to conduct follow ups with facilities, follow ups on complaints, and follow ups on Fire Marshal Orders. This is an important aspect of an inspector to ensure their ability to effectively communicate with owners or their representatives and ensure that identified issues are being remediated appropriately. • • • •

• • •

Concentration on the issues found during the original inspection o Focus on why you are conducting the follow up Interpersonal communications with potentially irritated responsible parties Identification of additional issues not identified during the initial inspection Ensuring that reasonable actions of compliance are being taken by the responsible party(s) ▪ Timeliness of remediation ▪ Quality of remediation ▪ Assurance of compliance to applicable codes Rescheduling upon an agreed upon time between HCFMO and the responsible party o Ensure that findings and results are entered into Emergency Reporting Signed documentation is emailed to the responsible party(s) Ensure that HCFMO mission statement, core capabilities, and operational capabilities are met in every interaction

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MODULE 6 FOLLOW-UP

INSPECTOR FOLLOW-UP #

Follow-Up Type

General

Complaint/FMO

Facility Type

Date

Pass/Fail

FTO Signature

6(R) 7(R) ( R ) Remedial Inspection, if necessary

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MODULE 7 –FORAY PHOTOGRAPH MANAGEMENT Location: Classroom, Office Personnel Required: Supervisor or FTO / Probationary Inspector Supporting Documents: Foray Training PDF In this module the probationary inspector will be required to upload photographs taken on-site of inspections and/or complaints. This is an important aspect of an inspector’s job; to ensure the ability to effectively document identified issues and current states of construction or completion through the use of digital photography. •

Reasons for documentationo Document deficiencies for customers to refer back to when making corrections o Document a business or occupancy’s current status at our last visit o Provide a visual of conditions that exist, or existed, for court proceedings

•

Provided Equipment to Inspectorso Compact digital camera w/flash o Charger for battery (or rechargeable batteries and charger) o SD Memory Card o Body Worn Camera Software Usage (Foray) o Logging into a the Foray kiosk o Accessing Foray software o Uploading process ▪ Addressing ▪ Inspection data ▪ Photo uploading o Verify upload was successful o Clearing SD card

•

Inspectors shall not alter or move photos from the SD card until AFTER successful upload into Foray Photo Management Software is complete. Moving or altering photos will erase critical meta-data.

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MODULE 7 FORAY PHOTOGRAPH MANAGEMENT

Training

Completion Date

FTO Signature

Foray Photo Orientation Probationary Inspector has demonstrated knowledge in: Logging into Foray Kiosk Accessing Foray Photo Upload Software Enters data in specified format Uploads photos successfully Verify upload Clear SD memory card

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MODULE 8 –BODY CAMERA OPERATION Location: Classroom, Office Personnel Required: Supervisor or FTO / Probationary Inspector Supporting Documents: Body Worn Camera Training PDF, Instruction Manual In this module the probationary inspector will be required to demonstrate proficiency with their issued Body Worn Camera. They must also properly categorize and upload video footage taken on-site of inspections and/or complaints. This is an important aspect of an inspector’s job; to ensure the ability to effectively record and document interactions with the public that have been captured during inspections events through the use of a body worn camera •

Reasons for documentationo Document interactions with customers and public to refer back as necessary o Document a business or occupancy’s current status at our last visit o Provide a visual of conditions that exist, or existed, for court proceedings

•

Provided Equipment to Inspectorso Panasonic Body Worn Camera o Laptop/Tablet Computer o Body Worn Camera Software Usage (Back-end Client/Arbitrator) o Logging into Arbitrator Software o Finding footage that requires classification o Properly classifying captured footage ▪ Address ▪ Name of business or location o Uploading Footage ▪ Placing camera on dock ▪ Verify upload has begun o Verify upload was successful

•

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MODULE 8 BODY CAMERA OPERATION

Training

Completion Date

FTO Signature

Panasonic Body Worn Camera Probationary Inspector has demonstrated knowledge in: Logging in/using Arbitrator Software Accessing captured footage Properly classify the type of footage Insert address and name of business Docking body camera

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HCFMO Position Task Book & Qualification Record Appendix A – Fire Inspector I Appendix B – Fire Inspector II

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TASK BOOK INSTRUCTIONS The following is a brief instruction guide on completing the task book, how to assemble, and the order to follow. Binder: Within this binder you have several tabbed dividers. These dividers separate your tasks from within the task books. As you will note in the task books, there is an “Eval. Record #” field. This record number will correspond to a tab number. Each time a task is completed, the supporting documentation (COI, Inspection Report, Occupant Load, Etc.) will be printed and put into the related tab. The Evaluator (FTO) will also complete an Evaluation Record (last page of each task book) and insert the completed evaluation into this tab for each task completed. Example: Task 4.2.1 below is your first completed task. You will mark “1” in the Eval. Record # box, as shown. You will then print out the inspection report you completed, and place it behind tab 1 along with the Evaluation Record associated with this tab.

4.2.1 Prepare inspection reports, given agency policy and procedures, and observations from an assigned field inspection, so that the report is clear and concise and reflects the findings of the inspection in accordance with the applicable codes and standards and the policies of the jurisdiction.

Task

Eval. Record #

FTO Signature Here

Evaluator

Tasks: Tasks from task books may be completed concurrently, and accounted for within the same tab. Also, task book II may be completed concurrently with task book I. The Probationary Inspector does not have to complete task book I prior to working task book II. Field Trainers will need to sign off on your tasks in the “Evaluator” box by the end of your assigned tour with them, though it is best to get signatures daily. The Field Trainers also must complete an Evaluation Record for each skill performed. It is the responsibility of the Probationary Inspector to tasks are complete, documentation is provided in the manner prescribed above, and that signatures are obtained. Once the task books are complete, all modules completed and signed off, and all required training is complete, a meeting with the Field Training Officer will be scheduled to assess the Probationary Inspector for release and schedule ride along/observations (if observations have not previously been done).

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POSITION TASK BOOK QUALIFICATION RECORD FOR THE CERTIFICATION LEVEL OF

NFPA Fire Inspector: 1031-2014 HCFMO Position Task Books (PTBs) have been developed for designated agency positions and Job Performance Requirements (JPR). Each JPR lists the competencies, required knowledge, and required skills for successful performance in specific positions. Trainees must be observed completing all tasks and show knowledge and competency in their performance during the completion of this PTB. Prior to becoming agency-credentialed in this position, the candidate must successfully complete the following. Trainees are evaluated during this process by qualified evaluators, and the trainee’s performance is documented in the PTB for each task by the evaluator’s initials and date of completion. An Evaluation Record will be completed by all evaluators documenting the trainee’s progress after each evaluation opportunity. Each evaluation record will become part of the PTB and is required for recommendation for agency credentialing. Successful performance of all tasks, as observed and recorded by an evaluator, will result in a recommendation to the agency that the trainee be certified in that position. Evaluation and confirmation of the trainee’s performance while completing all tasks may occur on one or more training assignments and may involve more than one evaluator during any opportunity. INCIDENT/EVENT CODING Each task has a code associated with the type of training assignment where the task may be completed. The codes are: O = other, I = incident, and R = rare event. The codes are defined as: O Task can be completed in any situation (classroom, simulation, daily job, incident, planned event, etc.). I Task must be performed on an incident managed under the HCFMO Incident Command System (ICS). Examples include fire and life safety inspection; vehicle, structure, or outdoor fire; EOC deployment; hazardous material emergency, planned event; or similar occurrence. R Rare events such as accidents, injuries, vehicle or aircraft crashes occur infrequently and opportunities to evaluate performance in a real setting are limited. The evaluator should determine, through interview, if the trainee would be able to perform the task in a real situation. While tasks can be performed in any situation, they must be evaluated on the specific type of incident/event for which they are coded. Performance of any task on other than the designated assignment is not valid for qualification. Tasks within the PTB are numbered sequentially; however, the numbering does NOT indicate the order in which the tasks need to be performed or evaluated. The bullets under each numbered task are examples or indicators of items or actions related to the task. The purpose of the bullets is to assist the evaluator in evaluating the trainee; the bullets are not all-inclusive. Evaluate and initial ONLY the numbered tasks. DO NOT evaluate and initial each individual bullet.

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INSTRUCTIONS FOR THE POSITION TASK BOOK EVALUATION RECORD Evaluation Record # Each evaluator will need to complete an evaluation record. Each evaluation record should be numbered sequentially. Place this number at the top of the evaluation record page and also use it in the column labeled “Evaluation Record #” for each numbered task the trainee has satisfactorily performed. Trainee Information Print the trainee’s name, position on the incident/event, home unit/agency, and the home unit/agency address and phone number. Evaluator Information Print the Evaluator’s name, position on the incident/event, home unit/agency, and the home unit/agency address and phone number. Incident/Event Information Incident/Event Name: Print the incident/event name. Reference: Enter the incident code and/or fire code. Duration: Enter inclusive dates during which the trainee was evaluated. Incident Kind: Enter the kind of incident (wildfire, prescribed fire, search and rescue, flood, hurricane, etc.). Location: Enter the address, Key Map, city, and state. ICS Complexity Level: Circle the ICS organization level (Type 5, Type 4, Type 3, Type 2, Type 1, Area Command). Evaluator’s Recommendation For 1 – 4, initial only one line as appropriate; this will allow for comparison with your initials in the Qualifications Record. Record additional remarks/recommendations on an Individual Performance Evaluation, or by attaching an additional sheet to the evaluation record. Evaluator’s Signature Sign here to authenticate your recommendations. Date Document the date the Evaluation Record is being completed. Evaluator’s Relevant Qualification (or agency certification) List your qualification or certification relevant to the trainee position you supervised. Note: Evaluators must be either qualified in the position being evaluated or supervise the trainee; Final Evaluators must be qualified in the trainee position they are evaluating.

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Evaluation Record # ______ Trainee Information

Printed Name: ___________________________

Trainee Position: Probationary Fire Inspector

Agency Name, Address, Tel. No.: Harris County Fire Marshal’s Office 2318 Atascocita Rd, Humble TX. 77396 713-274-1700 Evaluator Information

Printed Name: ___________________________

Evaluator Position: ____________________

Agency Name, Address, Tel. No.: Harris County Fire Marshal’s Office 2318 Atascocita Rd, Humble TX. 77396 713-274-1700 Evaluation Information

Training Incident Location: _______________________________________________ Date: _____________

Incident Kind: Inspection, Investigation, On-Call Response, Other (specify): _______________________________

Evaluator’s Recommendation (Initial only one line as appropriate) ______ 1) The tasks initialed and dated by me on the Qualification Record have been performed under my supervision in a satisfactory manner. The trainee has successfully performed all tasks in the PTB for the position. ______ 2) The tasks initialed and dated by me on the Qualification Record have been performed under my supervision in a satisfactory manner. However, opportunities were not available for all tasks (or all uncompleted tasks) to be performed and evaluated on this assignment. An additional assignment is needed to complete the evaluation. ______ 3) The trainee did not complete certain tasks in the PTB in a satisfactory manner and additional training, guidance, or experience is recommended. ______ 4) The individual is severely deficient in the performance of tasks in the PTB for the position and additional training, guidance, or experience is recommended prior to another training assignment. Record additional remarks/recommendations on an Individual Performance Evaluation, or by attaching an additional sheet to the evaluation record.

_____________________________________________________________________________________________ Evaluator’s Signature Printed name Date

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APPENDIX A POSITION TASK BOOK

HCFMO 1031 Standard for Professional Qualifications for

Fire Inspector I Task Book Assigned To:

________________________________________________________________________________________________________________________________________________

Name

HCFMO Unit #

Harris County Fire Marshal’s Office ________________________________________________________________________________________________________________________________________________

Agency Name

Date Initiated Final Evaluator’s Verification To be completed ONLY when you are recommending the trainee for certification.

I verify that (trainee name) ________________________________________ has successfully performed as a trainee by demonstrating all tasks for the position listed above and should be considered for certification in this position. All tasks are documented with appropriate initials.

________________________________________________________________________________________________________________________________________________

Signature of Final Evaluator

Printed Name of Final Evaluator

Date Completed

Agency Certification To be completed ONLY when you are recommending the trainee for agency credentialing.

___________________________________________________________________________________________________________ Signature of Agency Official Printed Name of Agency Official Date Completed

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TASK

Code

EVAL.

EVALUATOR

RECORD

Initial & date when task is complete

# 4.1 General. 4.1.1 The Fire Inspector I shall meet the job performance requirements defined in Sections 4.2 through 4.4. In addition, the Fire Inspector I shall meet the requirements of Section 4.2 of NFPA 472.

O, I

4.2 Administration. This duty involves the preparation of correspondence and inspection reports, handling of complaints, and maintenance of records, as well as participation in legal proceedings and maintenance of an open dialogue with the plan examiner and emergency response personnel, according to the following job performance requirements. 4.2.1 Prepare inspection reports, given agency policy and procedures, and observations from an assigned field inspection, so that the report is clear and concise and reflects the findings of the inspection in accordance with the applicable codes and standards and the policies of the jurisdiction.

O, I

(A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction and policies of the jurisdiction. (B) Requisite Skills. The ability to conduct a field inspection, apply codes and standards, and communicate orally and in writing. 4.2.2 Recognize the need for a permit, given a situation or condition, so that requirements for permits are communicated in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Permit policies of the jurisdiction and the rationale for the permit. (B) Requisite Skills. The ability to communicate orally and in writing.

O, I

4.2.3 Recognize the need for plan review, given a situation or condition, so that requirements for plan reviews are communicated in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Plan review policies of the jurisdiction and the rationale for the plan review. (B) Requisite Skills. The ability to communicate orally and in writing.

O, I

4.2.4 Investigate common complaints, given a reported situation or condition, so that complaint information is recorded, the AHJ-approved process is initiated, and the complaint is resolved. (A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction and policies of the jurisdiction.

(B) Requisite Skills. The ability to apply codes and standards, communicate orally and in writing, recognize problems, and resolve complaints.

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TASK

Code

EVAL.

EVALUATOR

RECORD

Initial & date when task is complete

# 4.2.5 Identify the applicable code or standard, given a fire protection, fire prevention, or life safety issue, so that the applicable document, edition, and section are referenced. I (A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction. (B) Requisite Skills. The ability to apply codes and standards. 4.2.6 Participate in legal proceedings, given the findings of a field inspection or a complaint and consultation with legal counsel, so that all information is presented and the inspector’s demeanor is professional. (A) Requisite Knowledge. The legal requirements pertaining to evidence rules in the legal system and types of legal proceedings.

(B) Requisite Skills. The ability to maintain a professional courtroom demeanor, communicate, listen, and differentiate facts from opinions. 4.3 Field Inspections. This duty involves fire safety inspections of new and existing structures and properties for construction, occupancy, fire protection, and exposures, according to the following job performance requirements. 4.3.1 Identify the occupancy classification of a singleuse occupancy, given a description of the occupancy and its use, so that the classification is made according to the applicable codes and standards. (A) Requisite Knowledge. Occupancy classification types; applicable codes, regulations, and standards adopted by the jurisdiction; operational features; and fire hazards presented by various occupancies.

(B) Requisite Skills. The ability to make observations and correct decisions.

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TASK

Code

EVAL.

EVALUATOR

RECORD

Initial & date when task is complete

# 4.3.2 Compute the allowable occupant load of a singleuse occupancy or portion thereof, given a detailed description of the occupancy, so that the calculated allowable occupant load is established in accordance with applicable codes and standards. (A) Requisite Knowledge. Occupancy classification; applicable codes, regulations, and standards adopted by the jurisdiction; operational features; fire hazards presented by various occupancies; and occupant load factors.

(B) Requisite Skills. The ability to calculate occupant loads, identify occupancy factors related to various occupancy classifications, use measuring tools, and make field sketches. 4.3.3 Inspect means of egress elements, given observations made during a field inspection of an existing building, so that means of egress elements are maintained in compliance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction related to means of egress elements, maintenance requirements of egress elements, types of construction, occupancy egress requirements, and the relationship of fixed fire protection systems to egress requirements and to approved means of egress elements, including, but not limited to, doors, hardware, and lights.

(B) Requisite Skills. The ability to observe and recognize problems, calculate, make basic decisions related to means of egress, use measuring tools, and make field sketches.

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

4.3.4 Verify the type of construction for an addition or remodeling project, given field observations or a description of the project and the materials being used, so that the construction type is identified and recorded in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction, types of construction, rated construction components, and accepted building construction methods and materials.

(B) Requisite Skills. The ability to read plans, make decisions, and apply codes and standards. 4.3.5 Determine the operational readiness of existing fixed fire suppression systems, given test documentation and field observations, so that the systems are in an operational state, maintenance is documented, and deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction.

(A) Requisite Knowledge. A basic understanding of the components and operation of fixed fire suppression systems and applicable codes and standards. (B) Requisite Skills. The ability to observe, make decisions, recognize problems, and read reports. 4.3.6 Determine the operational readiness of existing fire detection and alarm systems, given test documentation and field observations, so that the systems are in an operational state, maintenance is documented, and deficiencies are identified, documented, and reported in accordance with the policies of the jurisdiction.

(A) Requisite Knowledge. A basic understanding of the components and operation of fire detection and alarm systems and devices and applicable codes and standards. (B) Requisite Skills. The ability to observe, make decisions, recognize problems, and read reports.

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TASK

4.3.7 Determine the operational readiness of existing portable fire extinguishers, given field observations and test documentation, so that the equipment is in an operational state, maintenance is documented, and deficiencies are identified, documented, and reported in accordance with the policies of the jurisdiction.

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

(A) Requisite Knowledge. A basic understanding of portable fire extinguishers, including their components and placement, and applicable codes and standards. (B) Requisite Skills. The ability to observe, make decisions, recognize problems, and read reports. 4.3.8 Recognize hazardous conditions involving equipment, processes, and operations, given field observations, so that the equipment, processes, or operations are conducted and maintained in accordance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Practices and techniques of code compliance inspections, fire behavior, fire prevention practices, ignition sources, safe housekeeping practices, and classification of hazardous materials.

(B) Requisite Skills. The ability to observe, communicate, apply codes and standards, recognize problems, and make decisions. 4.3.9 Compare an approved plan to an existing fire protection system, given approved plans and field observations, so that any modifications to the system are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Fire protection symbols and terminology.

(B) Requisite Skills. The ability to read and comprehend plans for fire protection systems, observe, communicate, apply codes and standards, recognize problems, and make decisions.

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

4.3.10 Verify that emergency planning and preparedness measures are in place and have been practiced, given field observations, copies of emergency plans, and records of exercises, so that plans are prepared and exercises have been performed in accordance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Requirements relative to emergency evacuation drills that are required within the jurisdiction, ways to conduct and/or evaluate fire drills in various occupancies, and human behavior during fires and other emergencies.

(B) Requisite Skills. The ability to identify the emergency evacuation requirements contained in the applicable codes and standards and interpret plans and reports. 4.3.11 Inspect emergency access for an existing site, given field observations, so that the required access for emergency responders is maintained and deficiencies are identified, documented, and corrected in accordance with the applicable codes, standards, and policies of the jurisdiction. (A) Requisite Knowledge. Applicable codes and standards, the policies of the jurisdiction, and emergency access and accessibility requirements.

(B) Requisite Skills. The ability to identify the emergency access requirements contained in the applicable codes and standards, observe, make decisions, and use measuring tools. 4.3.12 Verify code compliance for incidental storage, handling, and use of flammable and combustible liquids and gases, given field observations and inspection guidelines from the AHJ, so that applicable codes and standards are addressed and deficiencies are identified, documented, in accordance with the applicable codes and standards and the policies of the jurisdiction.

(A) Requisite Knowledge. Classification, properties, labeling, storage, handling, and use of incidental amounts of flammable and combustible liquids and gases. (B) Requisite Skills. The ability to observe, communicate, apply codes and standards, recognize problems, and make decisions.

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TASK

4.3.13 Verify code compliance for incidental storage, handling, and use of hazardous materials, given field observations, so that applicable codes and standards for each hazardous material encountered are addressed and deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Classification, properties, labeling, transportation, storage, handling, and use of hazardous materials.

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

(B) Requisite Skills. The ability to observe, communicate, apply codes and standards, recognize problems, and make decisions. 4.3.14 Recognize a hazardous fire growth potential in a building or space, given field observations, so that the hazardous conditions are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Basic fire behavior; flame spread and smoke development ratings of contents, interior finishes, building construction elements, decorations, decorative materials, and furnishings; and safe housekeeping practices. (B) Requisite Skills. The ability to observe, communicate, apply codes and standards, recognize hazardous conditions, and make decisions.

4.3.15 Determine code compliance, given the codes, standards, and policies of the jurisdiction and a fire protection issue, so that the applicable codes, standards, and policies are identified and compliance is determined. (A) Requisite Knowledge. Basic fire behavior; flame spread and smoke development ratings of contents, interior finishes, building construction elements, life safety systems, decorations, decorative materials, and furnishings; and safe housekeeping practices.

(B) Requisite Skills. The ability to observe, communicate, apply codes and standards, recognize hazardous conditions, and make decisions.

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

4.3.16 Verify fire flows for a site, given fire flow test results and water supply data, so that required fire flows are in accordance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Types of water distribution systems and other water sources in the local community, water distribution system testing, characteristics of public and private water supply systems, and flow testing procedures.

(B) Requisite Skills. The ability to use Pitot tubes, gauges, and other data gathering devices as well as calculate and graph fire flow results.

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APPENDIX B POSITION TASK BOOK

HCFMO 1031 Standard for Professional Qualifications for

Fire Inspector II Task Book Assigned To:

________________________________________________________________________________________________________________________________________________

Name

HCFMO Unit #

Harris County Fire Marshal’s Office ________________________________________________________________________________________________________________________________________________

Agency Name

Date Initiated Final Evaluator’s Verification To be completed ONLY when you are recommending the trainee for certification.

________________________________________________________________________________________________________________________________________________

Signature of Final Evaluator

Printed Name of Final Evaluator

Date Completed

Agency Certification To be completed ONLY when you are recommending the trainee for agency credentialing.

I have verified that (trainee name) ________________________________________ has met all performance requirements for the position listed above and is eligible for credentialing by this agency in this position. All tasks are documented with appropriate initials. ___________________________________________________________________________________________________________ Signature of Agency Official Printed Name of Agency Official Date Completed

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

5.1 General. 5.1.1 The Fire Inspector I shall meet the job performance requirements defined in Chapter 4 and Sections 5.2 through 5.4.

O, I

5.2 Administration. This duty involves conducting research, interpreting codes, implementing policy, testifying at legal proceedings, and creating forms and job aids, according to the following job performance requirements. 5.2.1 Process a permit application, given a specific request, so that the application is evaluated and a permit is issued or denied in accordance with the applicable codes, standards, policies, and procedures of the jurisdiction. (A) Requisite Knowledge. Permit application process and applicable codes, standards, policies, and procedures of the jurisdiction.

O, I

(B) Requisite Skills. The application of the requisite knowledge. 5.2.2 Process a plan review application, given a specific request, so that the application is evaluated and processed in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Plan review application process, code requirements of the jurisdiction, and policies and procedures of the jurisdiction.

O, I

(B) Requisite Skills. The ability to communicate orally and in writing on matters related to code requirements, policies, and procedures of the jurisdiction. 5.2.3 Investigate complex complaints, given a reported situation or condition, so that complaint information is recorded, the investigation process is initiated, and the complaint is resolved in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction and policies of the jurisdiction.

O, I

(B) Requisite Skills. The ability to interpret codes and standards, recognize problems, and refer complaints to other agencies when required.

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TASK

Code

EVAL.

EVALUATOR

RECORD

Initial & date when task is complete

# 5.2.4 Recommend modifications to the adopted codes and standards of the jurisdiction, given a fire safety issue, so that the proposed modifications address the problem, need, or deficiency. (A) Requisite Knowledge. State statutes or local ordinances establishing or empowering the agency to adopt, enforce, and revise codes and standards; the legal instruments establishing or adopting codes and standards; and the development and adoption process for fire and life safety legislation or regulations.

(B) Requisite Skills. The ability to recognize problems, collect and develop potential solutions, and identify cost/risk benefits. 5.2.5 Recommend policies and procedures for the delivery of inspection services, given management objectives, so that inspections are conducted in accordance with the policies of the jurisdiction and due process of the law is followed. (A) Requisite Knowledge. Policies and procedures of the jurisdiction related to code enforcement as well as sources of detailed and technical information relating to fire protection and life safety.

(B) Requisite Skills. The ability to identify approved construction methods and materials related to fire safety, read and interpret construction plans and specifications, educate, conduct research, make decisions, recognize problems, and resolve conflicts. 5.3 Field Inspections. This duty involves code enforcement inspections and analyses of new and existing structures and properties for construction, occupancy, fire protection, and exposures, according to the following job performance requirements. 5.3.1 Compute the maximum allowable occupant load of a multi-use building, given field observations or a description of its uses, so that the maximum allowable occupant load calculation is in accordance with applicable codes and standards. (A) Requisite Knowledge. How to calculate occupant loads for an occupancy and for building use; and code requirements, regulations, operational features, and fire hazards presented by various occupancies.

(B) Requisite Skills. The ability to calculate occupant loads, identify occupancy factors related to various occupancy classifications, use measuring tools, read plans, and use a calculator.

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TASK

Code

EVAL.

EVALUATOR

RECORD

Initial & date when task is complete

# 5.3.2 Identify the occupancy classifications of a mixeduse building, given a description of the uses, so that each area is classified in accordance with applicable codes and standards. (A) Requisite Knowledge. Occupancy classification, applicable codes and standards, operational features, and fire hazards presented by various occupancies.

(B) Requisite Skills. The ability to interpret code requirements and recognize building uses that fall into each occupancy classification. 5.3.3 Evaluate a building’s area, height, occupancy classification, and construction type, given an approved set of plans and construction features, so that it is verified that the building is in accordance with applicable codes and standards. (A) Requisite Knowledge. Building construction with emphasis on fire-rated construction, evaluation of methods of construction and assemblies for fire rating, analysis of test results, and manufacturer’s specifications. (B) Requisite Skills. The ability to identify characteristics of each type of building construction and occupancy classification. 5.3.4 Evaluate fire protection systems and equipment provided for life safety and property protection, given field observations of the facility and documentation, the hazards protected, and the system specifications, so that the fire protection systems provided are approved for the occupancy or hazard being protected. (A) Requisite Knowledge. Applicable codes and standards for fire protection systems, basic physical science as it relates to fire behavior and fire suppression, implications and hazards associated with system operation, installation techniques and acceptance inspection, testing and reports of maintenance of completed installations, and use and function of various systems.

(B) Requisite Skills. The ability to recognize problems, use codes and standards, and read reports, plans, and specifications.

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TASK

Code

5.3.5 Analyze the egress elements of a building or portion of a building, given observations made during a field inspection, so that means of egress elements are provided and located in accordance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the policies of the jurisdiction.

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

(A) Requisite Knowledge. Acceptable means of egress devices. (B) Requisite Skills. The ability to calculate egress requirements, read plans, and make decisions related to the adequacy of egress. 5.3.6 Evaluate hazardous conditions involving equipment, processes, and operations, given field observations and documentation, so that the equipment, processes, or operations are installed in accordance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the policies of the jurisdiction. (A) Requisite Knowledge. Applicable codes and standards, accepted fire protection practices, fire behavior, ignition sources, safe housekeeping practices, and additional reference materials related to protection of hazardous processes and code enforcement.

(B) Requisite Skills. The ability to observe, communicate, interpret codes, recognize problems, and make decisions. 5.3.7 Evaluate emergency planning and preparedness procedures, given existing or proposed plans and procedures and applicable codes and standards, so that compliance is determined. (A) Requisite Knowledge. Occupancy requirements for emergency evacuation plans, fire safety programs for crowd control, roles of agencies and individuals in implementation and development of emergency plans.

(B) Requisite Skills. The ability to compare submitted plans and procedures with applicable codes and standards adopted by the jurisdiction.

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

5.3.8 Verify code compliance for storage, handling, and use of flammable and combustible liquids and gases, given field observations and inspection guidelines from the authority having jurisdiction, so that deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Flammable and combustible liquids properties and hazards, material safety data sheet, safe handling practices, applicable codes and standards, fire protection systems and equipment approved for the material, fire behavior, safety procedures, and storage compatibility.

(B) Requisite Skills. The ability to identify typical fire hazards associated with processes or operations utilizing flammable and combustible liquids and to observe, communicate, interpret codes, recognize problems, and make decisions. 5.3.9 Evaluate code compliance for the storage, handling, and use of hazardous materials, given field observations, so that deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Hazardous materials properties and hazards, material safety data sheet, safe handling practices, applicable codes and standards, fire protection systems and equipment approved for the material, fire behavior, safety procedures, chemical reactions, and storage compatibility.

(B) Requisite Skills. The ability to identify fire hazards associated with processes or operations utilizing hazardous materials and to observe, communicate, interpret codes, recognize problems, and make decisions.

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

5.3.10 Determine fire growth potential in a building or space, given field observations or plans, so that the contents, interior finish, and construction elements are evaluated for compliance, and deficiencies are identified, documented, and corrected in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Basic fire behavior; flame spread and smoke development ratings of contents, interior finishes, building construction elements, decorations, decorative materials, and furnishings; and safe housekeeping practices.

(B) Requisite Skills. The ability to observe, communicate, interpret codes and standards, recognize hazardous conditions, and make decisions. 5.3.11 Verify compliance with construction documents, given a performance-based design, so that life safety systems and building services equipment are installed, inspected, and tested to perform as described in the engineering documents and the operations and maintenance manual that accompanies the design, so that deficiencies are identified, documented, and reported in accordance with the applicable codes and standards and the policies of the jurisdiction.

(A) Requisite Knowledge. Applicable codes and standards for installation and testing of fire protection systems, means of egress, and building services equipment. (B) Requisite Skills. The ability to witness and document tests of fire protection systems and building services equipment.

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TASK

Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

5.3.12 Verify code compliance of heating, ventilation, air conditioning, and other building service equipment and operations, given field observations, so that the systems and other equipment are maintained in accordance with applicable codes and standards and deficiencies are identified, documented, and reported in accordance with the policies of the jurisdiction. (A) Requisite Knowledge. Types, installation, maintenance, and use of building service equipment; operation of smoke and heat vents; installation of kitchen cooking equipment (including hoods and ducts), laundry chutes, elevators, and escalators; and applicable codes and standards adopted by the jurisdiction.

(B) Requisite Skills. The ability to observe, recognize problems, interpret codes and standards, and write reports. 5.4 Plans Review. This duty involves field verification of shop drawings, plans, and construction documents to ensure that they meet the intent of applicable codes and standards for fire and life safety, according to the following job performance requirements. 5.4.1 Classify the occupancy, given a set of plans, specifications, and a description of a building, so that the classification is made in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Occupancy classification, applicable codes and standards, regulations, operational features, and fire hazards presented by various occupancies. (B) Requisite Skills. The ability to read plans. 5.4.2 Compute the maximum allowable occupant load, given a floor plan of a building or portion of the building, so that the calculated occupant load is in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. How to calculate occupant loads for an occupancy and building use, code requirements, regulations, operational features such as fixed seating, and fire hazards presented by various occupancies.

(B) Requisite Skills. The ability to calculate accurate occupant loads, identify occupancy factors related to various occupancy classifications, use measuring tools, read plans, and use a calculator.

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TASK 5.4.3 Review the proposed installation of fire protection systems, given shop drawings and system specifications for a process or operation, so that the system is reviewed for code compliance and installed in accordance with the approved drawings, and deficiencies are identified, documented and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Proper selection, distribution, location, and testing of portable fire extinguishers; methods used to evaluate the operational readiness of water supply systems used for fire protection; evaluation and testing of automatic sprinkler, water spray, and standpipe systems and fire pumps; evaluation and testing of fixed fire suppression systems; and evaluation and testing of automatic fire detection and alarm systems and devices. (B) Requisite Skills. The ability to read basic floor plans or shop drawings and identify symbols used by the jurisdiction. 5.4.4 Review the installation of fire protection systems, given an installed systems, shop drawings, and system specifications for a process or operation, so that the system is reviewed for code compliance and installed in accordance with the approved drawings, and deficiencies are identified, documented and reported in accordance with the applicable codes and standards and the policies of the jurisdiction. (A) Requisite Knowledge. Proper selection, distribution, location, and testing of portable fire extinguishers; methods used to evaluate the operational readiness of water supply systems used for fire protection; evaluation and testing of automatic sprinkler, water spray, and standpipe systems and fire pumps; evaluation and testing of fixed fire suppression systems; and evaluation and testing of automatic fire detection and alarm systems and devices. (B) Requisite Skills. The ability to read basic floor plans or shop drawings.

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Code

EVAL. RECORD #

EVALUATOR Initial & date when task is complete

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TASK

Code

5.4.5 Verify that means of egress elements are provided, given a floor plan of a building or portion of a building, so that all elements are identified and checked against applicable codes and standards and deficiencies are discovered and communicated in accordance with the policies of the jurisdiction. (A) Requisite Knowledge. Applicable codes and standards adopted by the jurisdiction, the identification of standard symbols used in plans, and field verification practices. (B) Requisite Skills. The ability to read plans and research codes and standards.

5.4.6 Verify the construction type of a building or portion thereof, given a set of approved plans and specifications, so that the construction type complies with the approved plans and applicable codes and standards. (A) Requisite Knowledge. Building construction with emphasis on fire-rated construction, evaluation of methods of construction and assemblies for fire rating, analysis of test results, and manufacturer’s specifications. (B) Requisite Skills. The ability to identify characteristics of each type of building construction.

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APPENDIX C

FIELD TRAINING ASSESSMENTS

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FIELD TRAINEE EVALUATION The FTP Assessment is to be completed at the end of each work cycle by the FTO. This is to be completed and given (or emailed) directly to the FTO supervisor and will be placed in the back of the Probationary Inspector’s FTM binder upon completion of the Field Training Program. Probationary Inspector_________________________________________________________ FTO__________________________________________________

DATE_______________

RATING INSTRUCTIONS: Rate observed behavior on the scale below with 7 being best possible performance and 1 being could not perform at all. You must comment on the most and least acceptable performance of the day. Use category numbers to reference your narrative comments. Check the "N/A" box if a category is not observed. Check “NRT” if the probationary Inspector fails to respond to training. PERFORMANCE TASKS

N/A

NRT

1. Readiness to Respond to Calls - - - - - - - - - - - - -

1 2 3 4 5 6 7

____

2. Field Performance: Stress Conditions - - - - - - -

1 2 3 4 5 6 7

____

3. Self-Initiated Field Activity/Observation Skills -

1 2 3 4 5 6 7

____

4. Officer Safety - - - - - - - - - - - - - - - - - - - - - - - - -

1 2 3 4 5 6 7

____

5. Control of Conflict: Verbal Skills - - - - - - - - - - -

1 2 3 4 5 6 7

____

6. Control of Conflict: Physical Skills - - - - - - - - - -

1 2 3 4 5 6 7

____

7. Radio: Comprehension/Usage - - - - - - - - - - - -

1 2 3 4 5 6 7

____

8. Routine Forms: Accuracy/Completeness - - - -

1 2 3 4 5 6 7

____

9. Report Writing: Organization and Detail - - - -

1 2 3 4 5 6 7

____

10. Report Writing: Appropriate Time Used - - - -

1 2 3 4 5 6 7

____

13. Field Performance: Non-Stress - - - - - - - - - - -

1 2 3 4 5 6 7

____

14. Inspection Skills - - - - - - - - - - - - - - - - - - - - - -

1 2 3 4 5 6 7

____

15. Follow-Up Skills - - - - - - - - - - - - - - - - - - - - - -

1 2 3 4 5 6 7

____

16. Problem/Solving/Decision Making - - - - - - - -

1 2 3 4 5 6 7

____

17. Departmental Policy/Procedures- - - - - - - - - -

1 2 3 4 5 6 7

____

18. NFPA, Currently Used IFC, County Fire Code -

1 2 3 4 5 6 7

____

KNOWLEDGE

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PERFORMANCE TASKS

N/A

NRT

19. Acceptance of Feedback/Following Instructions 1 2 3 4 5 6 7

____

21. Attitude Toward Inspection Work - - - - - - - - - -

1 2 3 4 5 6 7

____

22. Relationship with Public in General - - - - - - - - -

1 2 3 4 5 6 7

____

23. Relationship with Ethnic Groups - - - - - - - - - - -

1 2 3 4 5 6 7

____

24. Relationship with Others - - - - - - - - - - - - - - - - - 1 2 3 4 5 6 7

____

ATTITUDE

APPEARANCE 25. General Appearance - - - - - - - - - - - - - - - - - - - -

1 2 3 4 5 6 7

NARRATIVE COMMENTS Most Acceptable Performance_____________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Improvement Needed____________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Additional Comments ____________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________

Trainee:

__________________________________ (Signature)

Supervisor:

__________________________________ (Signature)

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FIELD TRAINER ASSESSMENT Field Trainer Critique Training Dates: ___________________________

Date Submitted: _________________

Trainee: ________________________________

Trainer (FTO):____________________

This critique SHALL be completed by the trainee for each FTO assignment. All questions SHALL be answered objectively. All problems or concerns identified by the trainee must be accompanied by specific explanations in the space provided. Once completed, give directly to the FTO supervisor.

1. Did the FTO answer all your questions, and explain the answers effectively

YES

_________________________________________________________________________________ _________________________________________________________________________________ 2. Did the FTO afford you adequate opportunity to demonstrate inspection capabilities?

YES

__________________________________________________________________________________ __________________________________________________________________________________ 3. Did the FTO afford you adequate opportunity to demonstrate computer knowledge?

YES

__________________________________________________________________________________ __________________________________________________________________________________ 4. Do you feel that the FTO provided you with a positive training environment?

YES

__________________________________________________________________________________ __________________________________________________________________________________ 5. Do you feel that the FTO treated you with professionalism, courtesy, and respect?

YES

_________________________________________________________________________________ _________________________________________________________________________________ 6. Are you experiencing any problems in the field-training program, or with your FTO?

YES

_________________________________________________________________________________ _________________________________________________________________________________

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Additional Comments/Concerns: __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________

I certify that the answer given by me are true and correct to the best of my knowledge.

____________ Date

_______________________________ Trainee

I certify that I have reviewed this critique. ____________ Date

_______________________________ Field Training Supervisor

This form to be completed and signed, then forwarded to the Field Training Supervisor. Failure to complete this form may delay your field training program completion.

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FIELD TRAINING PROGRAM EVALUATION The FTO Evaluation form is to be completed by the Probationary Inspector upon completion of the FTO or upon release from HCFMO prior to completion of the FTO. Please feel free to include additional pages or support references as necessary. EVALUATION FORM

Probationary Inspector:_______________________________________ Date:___________________ Is there anything in the FTO Program that you were not taught that you feel you should have been? ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Do you have any suggestions for improvement in the FTO Program? ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ During the FTO Program do you feel that the FTO assigned to you did an adequate job in training you? If not explain. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Were you ever placed in an element with someone other than the FTO? If so, which shift, explain. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ How would you rate your FTO’s? 1 being poor and 5 excellent: 1

______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________

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Do you feel that after completing the FTO Program, you can competently perform the duties of a Harris County Fire Marshal Inspector? If “no” explain: ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ How do you feel about your chosen career as an Inspector with HCFMO? ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Additional Comments: ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________

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APPENDIX D RESOURCES: Polices and Procedures – Policies and procedures are generated to assist and protect the employee while acting in their official capacity as well as protect the agency in the instance that processes and actions come into question. It is imperative that each employee reads and understands all Agency policy and procedure document. All policies and procedures are maintained in the Whistle Blower Software which can be accessed on any computer and is web based. https://whistleblowerplus.com/User/Login.aspx Employee Contacts – Communication is key to completing the mission of the Fire Marshal’s Office. All employee contact information for the Agency is located on WebHC, https://hcfmo.webhc.hctx.net/private/SitePages/Home.aspx

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