Page 1

POLICY Child Safeguarding Harrow International School Bangkok fully recognises its responsibilities for child safeguarding. To this end, it is the aim of this policy to document how we: • protect all children and young people who attend Harrow Bangkok and use our services • provide all staff and visitors with the overarching principles that guide our approach to safeguarding


POLICY – Child Safeguarding CONTENTS 1.

INTRODUCTION ........................................................................................................................................... 3 1.1.

A note on nomenclature...................................................................................................................... 3

1.2.

Scope of this policy .............................................................................................................................. 3

1.3.

Purpose of this policy .......................................................................................................................... 3

1.4.

Legal framework .................................................................................................................................. 4

1.5.

Roles and responsibilities .................................................................................................................... 5

1.6.

Record keeping .................................................................................................................................... 5

1.7.

Our core beliefs ................................................................................................................................... 6

1.8.

How we keep young people safe......................................................................................................... 6

1.9.

Consistency of policies ........................................................................................................................ 7

1.10. 2.

Key contacts..................................................................................................................................... 7

RECOGNISING ABUSE – WHAT STAFF SHOULD LOOK OUT FOR.................................................................. 7 2.1.

Importance of vigilance ....................................................................................................................... 7

2.2.

Types of abuse and neglect ................................................................................................................. 8

3.

DEALING WITH DISCLOSURES/REPORTING PROCEDURES .......................................................................... 9

4.

PROFESSIONAL CONFIDENTIALITY............................................................................................................. 10

5.

MANAGING ALLEGATIONS AGAINST STAFF .............................................................................................. 10

6.

CONCERNS ABOUT A COLLEAGUE – WHAT TO DO ................................................................................... 11 6.1.

Reporting channels ............................................................................................................................ 11

6.2.

Types of allegations ........................................................................................................................... 11

7.

IMMUNITY & SPEAKING UP PROCEDURES ................................................................................................ 11

8.

SAFEGUARDING AND THE PHYSICAL ENVIRONMENT ............................................................................... 12

9.

SAFER RECRUITMENT ................................................................................................................................ 12 9.1.

Our aims ............................................................................................................................................ 12

9.2.

Achieving our aims ............................................................................................................................ 12

9.3.

Minimum safeguarding requirements expected of contractors ....................................................... 13

9.4.

Minimum safeguarding requirements expected of all adults living on campus ............................... 13

10. STAFF TRAINING ........................................................................................................................................ 13 Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 0 of 48


11. SELF-ASSESSMENT AND INTERNAL QUALITY CONTROL ............................................................................ 14 12. BUDGETING FOR SAFEGUARDING ............................................................................................................. 14 13. RISK ASSESSMENT...................................................................................................................................... 14 14. IMPLEMENTATION ACTIONS ..................................................................................................................... 14 APPENDIX 1: REPORTING FLOWCHART ............................................................................................................. 16 APPENDIX 2: DEALING WITH ALLEGATIONS - A READY-REFERENCE ................................................................. 17 APPENDIX 3: DEFINITIONS OF TERMS ............................................................................................................... 18 APPENDIX 4: INDICATORS OF ABUSE ................................................................................................................ 19 Things to watch out for ................................................................................................................................. 19 Other safeguarding risks ............................................................................................................................... 20 APPENDIX 5: ANNUAL CSP TRAINING SCHEDULE AND ALLOCATED TRAINERS ................................................. 21 APPENDIX 6: SAFEGUARDING COMMITTEE ...................................................................................................... 22 1.1.

Members ........................................................................................................................................... 22

1.2.

Terms of reference ............................................................................................................................ 22

APPENDIX 7: SAFEGUARDING REQUIREMENTS – THAI LAW............................................................................. 23 APPENDIX 8: CONTACT INFORMATION SAFEGUARDING SERVICES IN THAILAND ............................................ 24 APPENDIX 9: PARENT/VISITOR POSTER ............................................................................................................. 26 APPENDIX 10: KEY PERSONNEL ......................................................................................................................... 27 APPENDIX 11: REPORTING CHANNELS FOR ALLEGATIONS ABOUT STAFF ........................................................ 28 APPENDIX 12: LANGUAGE-NEUTRAL SAFEGUARDING POSTER ........................................................................ 29 English version .............................................................................................................................................. 29 Thai version ................................................................................................................................................... 30 APPENDIX 13: STAFF SAFEGUARDING CODE OF CONDUCT .............................................................................. 31 Introduction .................................................................................................................................................. 31 Underpinning principles ................................................................................................................................ 31 Code of Conduct............................................................................................................................................ 31 Further Guidance .......................................................................................................................................... 32 1. Physical contact/touch with students ................................................................................................... 32 2. Being alone with students ..................................................................................................................... 33 3. Further guidance regarding the supervision of bedrooms.................................................................... 33 4. Communication with students (email/online/letters) .......................................................................... 33 5. Behaviour outside school ...................................................................................................................... 34 6. Staff online behaviour ........................................................................................................................... 34 APPENDIX 14: CODE OF CONDUCT: SUPERVISION OF CHANGING ROOMS ...................................................... 35 APPENDIX 15: STAFF SOCIAL MEDIA USE .......................................................................................................... 37 A. PURPOSE AND PRINCIPLES........................................................................................................................ 37 B. SCOPE ........................................................................................................................................................ 37 C. SPECIFIC GUIDANCE .................................................................................................................................. 37 Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 1 of 48


D. PERSONAL USE OF SOCIAL MEDIA ............................................................................................................ 38 E. COMMUNICATION .................................................................................................................................... 39 F. PHOTOGRAPHS, VIDEOS ............................................................................................................................ 39 APPENDIX 16: SOCIAL MEDIA SITE/CHANNEL CREATION APPROVAL FORM .................................................... 42 APPENDIX 17: LOGGING CONCERNS FORM (English version) ........................................................................... 43 APPENDIX 18: ONLINE TUTORING FOR BOARDERS ........................................................................................... 45 APPENDIX 19: ACKNOWLEDGEMENT OF COMPREHENSION ............................................................................ 46 ANNUAL CHECK MATRIX.................................................................................................................................... 47

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 2 of 48


1. INTRODUCTION 1.1. A note on nomenclature In many schools ‘safeguarding’ and ‘child protection’ are terms that are used interchangeably; in still other schools, they are used side by side, as though they are inseparable. We regard this latter use a tautology and so have opted to use only the term ‘safeguarding’ for all matters relating to ensuring that the children in our school are safe and well cared for. We prefer the term ‘safeguarding’ over ‘child protection’ because there is less scope for anyone in our school, or outside it, to adopt the lazy assumption that ensuring the welfare of children simply means preventing them from coming into harm.

1.2. Scope of this policy Under the Children Acts (UK) of 1989 and 2004, a child is anyone who has not yet reached their 18th birthday. Safeguarding and promoting the welfare of children is defined in Working Together to Safeguard Children (2013) as: • • • •

protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children are growing up in circumstances consistent with the provision of safe and effective care; undertaking that role so as to enable those children to have optimum life chances and to enter adulthood successfully.

This policy applies, but is not limited to, all staff, students, guests and visitors or anyone working on behalf of Harrow International School Bangkok.1

1.3. Purpose of this policy Harrow International School Bangkok fully recognises its responsibilities for child safeguarding. To this end, it is the aim of this policy to document how we: • •

protect all children and young people who attend Harrow Bangkok and use our services provide all staff (as defined in Appendix 3) and visitors with the overarching principles that guide our approach to safeguarding Harrow Bangkok believes that children and young people should never experience abuse of any kind. We have a responsibility to promote the welfare of all children and young people and to keep them safe. We are committed to practice in a way that protects them and provides conditions for human flourishing.

1

See Appendix 3 for a definition of the phrase ‘all staff’ as it is used in this document. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 3 of 48


1.4. Legal framework The following documents have been referred to in devising this policy: 1. Keeping children safe in education (2016) 2. Working together to safeguard children (2015) 3. Children Act (1989) 4. Children Act (2004)

5. Data Protection Act (1998) 6. United Nations Convention on the Rights of the Child (1991)

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 4 of 48


1.5. Roles and responsibilities All staff are involved in safeguarding children at Harrow Bangkok, however there are some with very specific responsibilities. These are outlined below: •

Designated Safeguarding Lead (DSL) – is responsible for policy generation; systems and compliance related to safeguarding; oversight of staff safeguarding training; coordination of safeguarding audits; devising the safeguarding action plan; maintaining the momentum of the safeguarding action plan; conducting internal audits of safeguarding; leading the safeguarding committee; maintaining the confidentiality and integrity of safeguarding records; leading on difficult or stressful safeguarding cases; ensuring that safeguarding remains at the forefront of the school’s corporate consciousness; reviewing, and acting upon, serious case reviews; and any other duties which may periodically be necessary to maintain or improve the school’s safeguarding policy and procedures. Safeguarding Officer 2 – is responsible for day-to-day safeguarding issues in their designated area of the school. Duties in this regard include, but are not restricted to: acting as the first port of call (designated focal point) for disclosures; maintaining the integrity and confidentiality of safeguarding records; keeping the DSL informed of safeguarding issues as they arise; liaising with parents, caregivers and other agencies to ensure the safety of children; organising case conferences where these are required; devising and implementing welfare plans for students where these are required. Designated Governor – is responsible for overseeing policy and procedure; reporting back to the board on all issues to do with safeguarding; ensuring that safeguarding sits firmly within the board’s collective consciousness; sampling first-hand the procedures in place at the school as often as is practicable, but no less than annually. Safeguarding Committee – are responsible for developing an annual development plan and a report to the board; are responsible for reviewing policy and procedure; are responsible for agreeing a timetable of training for staff and other adults.

1.6. Record keeping Well-kept records are essential to good safeguarding practice. Harrow Bangkok is clear about the need to record any concern about a student or students within our school, the status of such records and confidentiality. Any member of the school community (including parents and carers) receiving a disclosure of abuse or noticing signs or indicators of abuse, must make an accurate record as soon as possible, and within 24 hours, noting what was said or seen, putting the event in context, and giving the full date, time and location. If in doubt, report. All records are signed and include the action to be taken. These notes are kept, in hard copy only, in a confidential file, which is separate to other files, and stored in a fire-proof safe, locked with a combination lock. In the same way notes are kept of any student who is being monitored for safeguarding reasons (this includes ongoing casework, case reviews and external supervision). Safes are currently kept: • •

2

under the auspices of the Director of Houses (for the Upper School) under the auspices of the Head of Lower School (for the EYC and the Pre Prep)

Often referred to as the CPO or child protection officer in British schools. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 5 of 48


Where children leave the school, we ensure their safeguarding file is transferred to their new school as soon as possible. This should be transferred separately from the main student file, ensuring secure transit and confirmation of receipt is obtained.

1.7. Our core beliefs We recognise, and believe to the core of our being, that: • • •

the welfare of children trumps all other considerations in school all children regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have a right to equal protection from all types of harm or abuse some children are additionally vulnerable because of the impact of previous experiences, because of special educational needs, or because they have a high level of dependency, communication difficulties or other issues working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare

1.8. How we keep young people safe At Harrow Bangkok we keep young people safe by: 1. employing rigorous recruitment procedures for all staff 3 to check their suitability to work with children 2. raising awareness of safeguarding issues and equipping children with the skills needed to keep them safe 3. training all staff in safeguarding awareness 4. ensuring that all staff have read and understand the Safeguarding Policy 5. ensuring that all staff are aware of the indicators of child abuse and how to respond to concerns or disclosures of abuse 6. establishing a safe environment in which children can learn and develop whilst valuing them, listening to and respecting them 7. adopting best practice as it relates to safeguarding through clearly defined procedures and a code of conduct for all staff, volunteers and visitors 8. developing and implementing effective social media and e-safety policies and related procedures 9. providing effective management for all staff and contractors through supervision, support and training 10. sharing information about safeguarding and best practice with students, parents, staff outside providers, interns, volunteers and visitors 11. sharing concerns with agencies who need to know and involving parents and students appropriately

3

For the avoidance of doubt, the term ‘all staff’ is defined in Appendix 3, on page 17. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 6 of 48


1.9. Consistency of policies This policy should be read alongside the following school policies: • Anti-bullying/Behaviour policies • Social media policy

• Health and safety policy • Intimate care policy Documents that in some schools would be separate, here are kept together for ease of administration. So, for example, as appendices to this policy you will find: • •

various codes of conduct guidance on speaking up 4

1.10.

Key contacts

All adults on our campus are involved in keeping children safe at Harrow Bangkok. Responsibility does not fall only on teachers, or only on a select group of managers. However, the following staff oversee safeguarding at Harrow Bangkok and operate as focal points for collating information about safeguarding: Person

Role in School

Safeguarding Role

Tim Jefferis

Second Master

Designated safeguarding lead (DSL)

Jo Khanteetao

Director of Human Resources

Oversight of Single Central Register (SCR)

Sapphira Beaudin

Lead School Counsellor

Oversight of training

Nick Prockter

Head of Lower School

Safeguarding officer for the Pre Prep

Alex Prout

Director of Houses

Safeguarding officer for the Upper School

Leanne Galloway

Head of EYC

Safeguarding officer for the EYC

Tim Mcdonald

Director of Boarding

Boarding-specific compliance

2. RECOGNISING ABUSE – WHAT STAFF SHOULD LOOK OUT FOR 2.1. Importance of vigilance All staff should be aware of the signs of abuse and neglect so that they are able to identify cases of children who may be in need of help or protection. All staff are advised to maintain an attitude of ‘it could happen here’ where safeguarding is concerned. When concerned about the welfare of a child, staff members should always act in the interests of the child.

4

In the UK what we refer to at Harrow Bangkok as our ‘speaking up’ policy would be called a ‘whistleblowing’ policy. We do not use this term because in Thailand the blowing of a whistle has other connotations leading to potential for misunderstanding. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 7 of 48


2.2. Types of abuse and neglect Abuse: a form of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. They may be abused by an adult or adults or another child or children. Physical abuse: a form of abuse which may involve: hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child. Emotional abuse: the persistent emotional maltreatment of a child such as to cause severe and adverse effects on the child’s emotional development: • • •

It may involve conveying to a child that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may include not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond a child’s developmental capability as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another (e.g. witnessing domestic violence). It may involve serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, although it may occur alone.

Sexual abuse: involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve: • •

Physical contact, including assault by penetration (for example rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children.

Neglect: the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. • •

Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to: provide adequate food, clothing and shelter (including exclusion from home or abandonment); protect a child from physical and emotional harm or danger; ensure adequate supervision (including the use of inadequate caregivers); or ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 8 of 48


this would include failure to provide proper adult guardianship such as leaving children unsupervised at home for an extended period of time.

Often abuse is seen exclusively as something that adults do to children but it is important to recognise that abuse can equally occur within the pupil body – between peers, or between pupils of different ages. Vigilance for this type of abuse is just as important as for adult-child abuse; the means by which it should be reported are just the same. See Appendix 4 for further information on the possible indicators of abuse.

3. DEALING WITH DISCLOSURES/REPORTING PROCEDURES 5 The role of all staff is not to investigate or verify the situation, but rather to report the concern or disclosure and set in motion the process of getting help for the child. Step 1 You have a concern about a child/young person’s well-being, based on: 1. something the child/young person/another child/parent has told you 2. something you have noticed about the child’s behaviour, health, or appearance 3. something another professional said or did Even if you think your concern is minor, the CPO may have more information that, together with what you know, represents a more serious worry about a child. It is never your decision alone how to respond to concerns – but it is always your responsibility to share concerns, no matter how small. Step 2 Decide whether you need to find out more by asking the child/young person, or their parent to clarify your concerns, being careful to use open questions: …beginning with words like: ‘how’, ‘why’, ‘where’, ‘when’, ‘who’? Step 3 Let the child/young person/parent know what you plan to do next if you have heard a disclosure of abuse or you are talking with them about your concerns. Do not promise to keep what s/he tells you secret. …for example, ‘I am worried about your bruise and I need to tell Mrs Smith so that she can help us think about how to keep you safe.’

5

See flowchart in Appendix 1.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 9 of 48


Step 4 Use the Concerns logging form 6 (accessible in hard copies in all school reception offices; Pre Prep, EYC and Prep staff rooms; in the faculty offices of Senior School; in the House Master and House Mistress offices in each boarding house and on O365 in the Safeguarding Folder in School Documents) to make a written record as soon as possible after the event, noting: 1. 2. 3. 4.

Name of child Date, time and place Who else was present What was said/What happened/What you noticed … speech, behaviour, mood, drawings, games or appearance/injuries. If child or parent spoke, record their words rather than your interpretation 5. Analysis of what you observed and why it is a cause for concern

Step 5 Give the completed Concerns Logging Form to a CPO as soon as possible ensure it is handed in and not copied or stored electronically. If no CPOs are available, speak to the Head or Deputy Head of School. The CPO will decide on further appropriate action and will remain in close communication with other professionals around the child/young person and with the family if appropriate.

4. PROFESSIONAL CONFIDENTIALITY Confidentiality is an issue which needs to be discussed and fully understood by all those working with children, particularly in the context of safeguarding. The only purpose of confidentiality in this respect is to benefit the child. A member of staff must never guarantee confidentiality to a pupil nor should they agree with a pupil to keep a secret, as where there is a safeguarding concern this must be reported to the Designated Safeguarding Officer and may require further investigation by appropriate authorities. Staff will be informed of relevant information in respect of individual cases regarding safeguarding on a ‘needto-know basis’ only. Any information shared with a member of staff in this way must be held confidentially to themselves.

5. MANAGING ALLEGATIONS AGAINST STAFF Allegations of abuse can be made by children and young people and they can be made by other concerned adults. Any concern about the behaviour of a member of staff or volunteer, or allegation of abuse against a member of staff must immediately be reported to the relevant Head of School who will take the necessary action. Any allegation of abuse will be dealt with in a fair and consistent way that provides effective protection for the child and at the same time supports the person who is the subject of the allegation. The school will make every effort to maintain confidentiality and guard against unwanted publicity while an allegation is being investigated or considered. Malicious allegations against staff will be investigated and dealt with by the Head Master and, if appropriate, a committee of governors.

6

A Thai language version of this form is also available on-line and in hard copy format from the places outlined. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 10 of 48


6. CONCERNS ABOUT A COLLEAGUE – WHAT TO DO 6.1. Reporting channels If staff members have concerns about another staff member or volunteer this should be referred to a safeguarding officer or, in the case of more serious concerns to the DSL. Where there are concerns about a Head of School this should be referred to the Head Master. Where there are concerns about the Head Master, this should be referred to the Chair of Governors and the designated Governor for Safeguarding (currently a gentleman who goes by the full name of Kittipol Pramoj Na Ayudhya). Any concern or allegation against a Head of School or the Head Master will be reported without informing the individual concerned. No individual should feel that they cannot speak up and let their concerns be known about any matter relating to the safety of children in the school. Individuals who raise such concerns are assured that they need not fear any deleterious consequences as a result of having raised such concerns. It is their absolute right – indeed their duty – to speak up when they have concerns.

6.2. Types of allegations As specified in Keeping Children Safe in Education (2014) the following definitions should be used when determining the outcome of allegation investigations: a. Substantiated: there is sufficient identifiable evidence to prove the allegation; b. False: there is sufficient evidence to disprove the allegation; c. Malicious: there is clear evidence to prove there has been a deliberate act to deceive and the allegation is entirely false; d. Unfounded: there is no evidence or proper basis which supports the allegation being made. It might also indicate that the person making the allegation misinterpreted the incident or was mistaken about what they saw; alternatively, they may not have been aware of all the circumstances; e. Unsubstantiated: this is not the same as a false allegation. It means that there is insufficient evidence to prove or disprove the allegation. The term, therefore, does not imply guilt or innocence.

7. IMMUNITY & SPEAKING UP PROCEDURES Staff who are concerned about the conduct of a colleague may worry that they have misunderstood the situation and they will wonder whether a report could jeopardise their colleague’s career. All staff must remember that the welfare of a child is paramount. This procedure empowers staff to raise concerns or allegations in confidence and for a sensitive enquiry to take place. In a large school like Harrow Bangkok, there is always a risk that a breach in child safeguarding or inappropriate behaviour may occur. Such activities cannot be tolerated and their rapid identification and elimination is of benefit to the School, its staff and, above all, the students. The school recognises that its staff are often the first people to suspect or realise that something is wrong and is therefore fully committed to dealing responsibly and professionally with their genuine concerns about child safeguarding. The school also recognises that, for a number of reasons, staff often feel reluctant to raise such concerns. That is why the school will always support any and every member of staff who ‘speaks up’ about a concern they have. To make a disclosure in our school, you only need to act in good faith, e.g. with an honest belief about the concern you raise. Through its policies and practice, the school actively encourages you to raise concerns Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 11 of 48


internally making use of the accepted channels of reporting – either through the school’s Safeguarding Officers or directly to the Head Master. Your concern will be treated in the strictest confidence. The school will ensure that your concerns are investigated promptly and efficiently and, whenever possible, you will be advised of the outcome. The school will not hold responsible or at fault any school employee making a report of abuse that is later judged to be false, unless it can be demonstrated that the person wilfully and intentionally falsified a report. This could include reporting matters concerning members of staff.

8. SAFEGUARDING AND THE PHYSICAL ENVIRONMENT The school must be a safe place for all students. The way we achieve this is outlined in our Health and Safety Policy. This policy covers all aspects of school health & safety including fire safety and crisis management, medical concerns and resource use. Please also note the following key points, which relate specifically to the safety of children: Doors should have clear glass windows. Any film or blinds must still allow occupants to be visible from outside the room Staff bathrooms are available and are clearly identified as such. Staff must not use the same bathrooms as students. In cases where it is necessary to enter a student allocated bathroom, such as to attend to a behavioural or health and safety issue, leave the door open and announce your reason for entering the space as a warning to other students using the bathroom. Where possible in such situations avoid being alone. We understand that with very young children, staff will be assisting with children’s toileting and intimate care needs. In this case please refer to the Intimate Care Policy. If staff are in a one-to-one situation with students in a room, (e.g in boarding, on expeditions or trips etc.) they should ensure that the door remains open, or move to a more public space where this is possible and appropriate.

9. SAFER RECRUITMENT 9.1. Our aims The safer recruitment of all staff 7 at Harrow Bangkok is the first step to safeguarding and promoting the welfare of children in education. At Harrow Bangkok, we ensure the practice of safe recruitment in checking and recording the suitability of all staff. Our safer recruitment processes aim to: 1. Deter potential abusers by setting high standards of practice and recruitment. 2. Reject inappropriate candidates at the application and interview stages. 3. Prevent abuse to children by developing robust policies and agreeing on safe practice.

9.2. Achieving our aims We ensure that at least one member of staff on every recruitment panel has undertaken training in safer recruitment and that:

7

See the definition of ‘all staff’ as the term is used in this document in Appendix 3. The safer recruitment checklists are found here [only accessible to Harrow Bangkok Staff]. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 12 of 48


• up-to-date police records from a teacher’s country of origin and previous country of employment, have been received and checked by the school • after two years – usually at the time of contract renewal – we renew this police check • we have at least two references, one of which must be from a candidate's current, or most recent, employer • if a teacher has worked in two or more schools, within 5 years, telephone contact is made with those schools to ask why the teacher is leaving and if there were any concerns of a safety nature with children • all new staff read and sign the Child Safeguarding Policy and our Code of Conduct • we give staff our Safeguarding and Code of Conduct summary document to carry around with them (see Appendix 11)

9.3. Minimum safeguarding requirements expected of contractors We expect the following as a minimum in the case of all contractors: • Induction training provided which covers safeguarding • Director of Operations ensures that CSP information is shared with relevant managers through regular meetings • Contractors read, complete and sign the CSP Self Declaration Form (English and Thai versions are made available) • Police checks for any member of staff who will be employed on-site for longer than 6 days • Our Code of Conduct for contractors is shared and a record is kept of their having read and understood it • Toolbox Talks - daily reminders given on CSP awareness

9.4. Minimum safeguarding requirements expected of all adults living on campus • Safeguarding Policy and Code of Conduct made available to all at induction meeting (during new staff induction) • Expectation for all residential occupants to adhere to the Safeguarding Policy and the Code of Conduct • Resident adults read, complete and sign the CSP Self Declaration Form (English and Thai versions are made available)

10.STAFF TRAINING The HR Manager, supported by the Safeguarding Committee, keep detailed records of all staff safeguarding training 8 and issue reminders when training updates are required. It is good practice to include a safeguarding agenda item in all staff meetings. All paid and unpaid members of staff have regular, mandatory safeguarding training, including school governors, senior managers, outside providers, volunteers, interns, and contractors, or anyone working on behalf of Harrow Bangkok.

8

See Appendix 5 for Training Schedule Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 13 of 48


New staff have safeguarding training as part of the induction process and that this is kept up to date by refresher training at two-yearly intervals. In addition, the designated members of staff (Safeguarding Team) will undertake multi-agency training every two years to keep their knowledge and skills up to date. All members of staff read and agree to the Safeguarding Policy before coming on campus. Standards of behaviour expected of staff, are outlined in the Code of Conduct. It is expected that all staff read, sign and comply with this code. Every year, all staff are made aware of how to access the school’s most recent version of the safeguarding policy.

11.SELF-ASSESSMENT AND INTERNAL QUALITY CONTROL We have several mechanisms for ensuring that our safeguarding procedures and policies are effective and up to date. These include: 1. A biennial external audit is carried out, which forms part of our safeguarding improvement action plan 2. An internal audit occurs annually, masterminded by the Second Master.

12.BUDGETING FOR SAFEGUARDING In recognition of the central importance of safeguarding to the entire enterprise, safeguarding has its own budget line in the school accounts. From this budget comes: 1. Funds for the biennial audit 2. Funds for signage 3. Funds for storage and office sundries Training of staff connected to safeguarding is budgeted for under the main CPD budget.

13.RISK ASSESSMENT Risk assessment is undertaken to good effect in promoting safety. Such assessments cover all aspects of the school’s work, such as premises and equipment, on-site activities, off-site activities and the venues used, use of minibuses and other forms of transport. Our risk assessments include sections to address child safeguarding risks and a risk management plan. Our risk assessments consider all safeguarding matters when working with other partners and third party providers, for example on expeditions and trips. Where appropriate, short briefings/training input are given to staff of host organisations/locations on child safeguarding and how to report issues of concern. Risk assessments are signed off by managers/senior leaders, not only by the trip or expedition leader.

14.IMPLEMENTATION ACTIONS In order to implement and monitor this Child Safeguarding Policy, we will: 1. ensure we have a designated senior person for safeguarding who has received appropriate training and support for this role Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 14 of 48


2. ensure we have a nominated governor taking a lead role for safeguarding including championing safeguarding issues within the school and liaising with the Head Master, having an overview of the safeguarding and all related policies, auditing safeguarding measures annually alongside the Head Master following a calendared timeline 3. ensure every member of staff, volunteer, site user, employee and governor knows the name of the designated safeguarding officer responsible for safeguarding and their role through the training programme and the display of posters around the site 4. ensure all staff and volunteers understand their responsibilities in being alert to the signs of abuse and responsibility for recording any concerns and referring any concerns to the designated teacher responsible for safeguarding 5. ensure all visitors to our school are aware of our child safeguarding expectations and reporting procedures by having information on signed acknowledged visitor slips and CS reporting posters at key points around the school 6. ensure all staff receive safeguarding training as a minimum expectation of every two years, and that lead people (Designated Safeguarding Officers, Lead person and CP committee members and Nominated Safeguarding Governor) are trained every two years 7. develop effective links with relevant agencies and co-operate as required with their enquiries regarding safeguarding matters 8. ensure all child welfare and safeguarding records are kept securely, and in locked locations 9. ensure safer recruitment practices are always followed (Appendix 9) 10. ensure that any allegations against members of staff with a safeguarding aspect are dealt with following agreed procedures and all such concerns to be dealt with urgently (See page 8) 11. ensure that the school building and site are appropriately secure, with a clear record kept of any risk assessments carried out, by following school procedures on health and safety and risk assessments 12. ensure that other school policies which have a safeguarding element (eg health and safety; antibullying; e-safety; behaviour; HR recruitment; boarding sanctions) are all consistent with this policy and with each other and where appropriate make cross-reference to this policy 13. carry out an annual safeguarding and safeguarding audit, and track progress against a safeguarding action plan, reviewed mid-year. Governing Body will receive a safeguarding and safeguarding report at least once a year (based on the annual audit and review) 14. ensure all staff, governors and volunteers receive and sign for a copy of this policy 15. ensure that parents receive information from the school about the responsibility placed on the school and staff for safeguarding through calendared workshops 16. provide age-appropriate education and safeguarding training to students

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 15 of 48


APPENDIX 1: REPORTING FLOWCHART

Safeguarding Disclosures & Reporting Flowchart You have concerns about a child's welfare Be alert to signs of abuse and question unusual behaviours or marks/injuries.

A young person discloses abuse or neglect Listen and believe - Take the allegation seriously. Support them for being brave. Tell them what you will do next. Do not promise confidentiality.

Report Report by completing the Concerns Logging Form to make a written record Give the completed Concerns Logging Form to a Safeguarding Officer as soon as possible.

Who are the school Safeguarding Officers? Leanne Galloway Head of EYC

UPPER SCHOOL

LOWER SCHOOL Alex Prout Nick Prockter Head of Lower School

Director of Houses

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 16 of 48


APPENDIX 2: DEALING WITH ALLEGATIONS - A READY-REFERENCE

SAFEGUARDING Allegations against staff or volunteers

If you become aware that a member of staff or volunteer may have * Behaved in a way that has harmed or may have harmed a child

*Possibly committed a criminal offence against or related to a child * Behaved towards a child in a way that indicates they pose a risk of harm to a child

Or a young person discloses abuse or neglect by a member of staff/volunteer Listen and believe - take the allegation seriously. Support them for being brave. Tell them what you will do next. Do not promise confidentiality.

Report immediately to the Head of School Any concern or allegation against the Head of School should be reported to the Head Master. Any allegation against the Head Master should be reported to the governor with responsibility for safeguarding.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 17 of 48


APPENDIX 3: DEFINITIONS OF TERMS The term ‘all staff’ as used in this policy includes, but is not limited to: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Teachers Teaching Assistants Administrative staff Operations staff Maids Senior managers Governors All paid staff who are working for Harrow Bangkok Outside activity providers Coaches Volunteers Graduate interns Contractors (for example: PCS, COMIN, EPICURE) Consultants Visiting speakers Visiting professionals delivering training on-site

The term ‘residential occupants and staff’ as used in this policy includes, but is not limited to: 1. Spouses of Harrow staff residing in the townhouses or boarding residences on campus, who are not employed by the school 2. Long-term guests or visitors of staff residing in the townhouses or boarding residences on campus. For example staying for an extended period (more than 6 days) 3. Any individual, employed by a residential occupant, to work in the townhouses or boarding residences on campus on a regular basis. For example, nannies and maids.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 18 of 48


APPENDIX 4: INDICATORS OF ABUSE Things to watch out for POSSIBLE INDICATORS OF PHYSICAL ABUSE • • •

• • • • • • •

Unexplained bruises and welts on any part of the body Bruises of different ages (various colours) Injuries reflecting shape of article used (electric cord, belt, buckle, table tennis bat, hand) Injuries that regularly appear after absence or vacation Unexplained burns, especially to soles, palms, back, or buttocks Burns with a pattern from an electric burner, iron, or cigarette Rope burns on arms, legs, neck, or torso Injuries inconsistent with information offered by the child Immersion burns with a distinct boundary line Unexplained laceration, abrasions, or fractures

POSSIBLE INDICATORS OF SEXUAL ABUSE • • • • • • • • • • •

Sexual knowledge, behaviour, or use of language not appropriate to age level Unusual interpersonal relationship patterns Venereal disease in a child of any age Evidence of physical trauma or bleeding to the oral, genital, or anal areas Difficulty in walking or sitting Refusing to change into PE clothes, fear of bathrooms Child running away from home and not giving any specific complaint Not wanting to be alone with an individual Pregnancy, especially at a young age Extremely protective parenting Exposure to pornography

POSSIBLE INDICATORS OF EMOTIONAL ABUSE • •

• • •

Emotional abuse can cause a child to change the way that they behave. They might not care how they act or what happens to them, this is also known as negative impulse behaviour. Or they may try to make people dislike them, which is called self-isolating behaviour. A child who is being emotionally abused may develop risk-taking behaviours such as stealing, bullying and running away. Self-harming or eating disorders May lack social skills Appear distant from parents

POSSIBLE INDICATORS OF NEGLECT • • • • • •

Child is unwashed or hungry Parents are uninterested in child’s academic performance Parents do not respond to repeated communications from the school Child does not want to go home Both parents or legal guardian are absent Parents cannot be reached in the case of emergency

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 19 of 48


Other safeguarding risks In addition, concerns or incidents of the following should be reported as part of this Safeguarding Policy:

9

1.

Children missing from education: A child going missing from education is a potential indicator of abuse or neglect. Staff and community members (including parents and carers) should report any poor student attendance or absences which cause concern to the safeguarding officers or the DSL, particularly on repeat occasions, to help identify the risk of abuse and neglect, including sexual exploitation, and to help prevent the risks of the child going missing in future.

2.

Child sexual exploitation (CSE): this involves exploitative situations, contexts and relationships where young people receive something (for example food, accommodation, drugs, alcohol, gifts, money or simply affection) as a result of engaging in sexual activities. Sexual exploitation can take many forms ranging from the seemingly ‘consensual’ relationship to serious organised crime by gangs and groups. The perpetrator/s always holds some kind of power over the victim which increases as the exploitative relationship develops. Sexual exploitation involves varying degrees of coercion, intimidation or enticement, including unwanted pressure from peers to have sex, sexual bullying including cyberbullying and grooming. However, it also important to recognise that some young people who are being sexually exploited do not exhibit any external signs of this abuse.

3.

Female Genital Mutilation (FGM): this comprises all procedures involving partial or total removal of the external female genitalia or other injury to the female genital organs. Recent reports have shown the practice to be fairly widespread in parts of Thailand 9. The Harrow Bangkok community needs to be alert to the possibility of a girl being at risk of FGM or already having suffered FGM and seek appropriate help for those at risk.

4.

Radicalisation: this refers to the process by which a person comes to support terrorism and forms of extremism. There is no single way of identifying an individual who is likely to be susceptible to an extremist ideology. Specific background factors may contribute to vulnerability are often combined with specific influences such as family, friends or online, and with specific needs for which an extremist or terrorist group may appear to provide an answer. As with managing other safeguarding risks, staff should be alert to changes in a child’s behaviour which could indicate that they may be in need of help or protection.

5.

Forced marriage/abduction: In some cultures forced marriages are still regarded as acceptable. Any member of staff who considers a child at risk of this particular form of abuse, should report it immediately to a member of the safeguarding team.

See here, for example: https://goo.gl/vGNg1A Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 20 of 48


APPENDIX 5: ANNUAL CSP TRAINING SCHEDULE AND ALLOCATED TRAINERS Trainer

Director of HR

Counsellor

Assigned Staff Groups

Admin Staff Academic Staff & Expedition Leaders Outside Activity Providers (English)

Teaching Assistants and Child Care Assistants

Residential Nannies and Housekeepers

Nurses

Peripatetic Music Staff

Designated PCS Manager

PCS Cleaners & Gardeners & Harrow Maids

Epicure Staff

Estates Staff

LCC Activities Coordinator

All Trip and Expeditions Staff (Thai)

All Outside Activity Providers (Thai)

Coaches (Thai)

Designated Operations Staff Trainer

Montri Bus Staff

School Messengers and Drivers

-

Designated PCS Manager

PCS Guards

Comin Technicians

Harrow Handymen

Members of CP Committee

All Teachers

Parent Workshops

Residential Occupants

• •

CP Training is included as part of Induction for all staff Additionally, we offer training at points over the school year to ensure any new staff who missed induction or staff in need of a refresher course are trained.

Sessions are planned and shown on the Harrow Bangkok calendar accessible in Outlook.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 21 of 48


APPENDIX 6: SAFEGUARDING COMMITTEE 1.1. Members The school’s safeguarding committee members for the 2017-18 academic year are: 1. Tim Jefferis – Second Master 2. Jo Khanteetao – Director of Human Resources 3. Sapphira Beaudin – Lead School Counsellor 4. Nick Prockter – Head of Lower School 5. Alex Prout – Director of Houses 6. Tim Mcdonald – Director of Boarding

1.2. Terms of reference The committee is responsible for: • • • •

The development and regular review of the school’s policies and procedures with regard to Safeguarding The development and delivery of relevant and up-to-date safeguarding policy training for all staff The safe storage of all confidential safeguarding documents Ensuring easy access to the safeguarding policies, procedures and guidance for all staff

The committee meets, as a minimum, once every half-term.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 22 of 48


APPENDIX 7: SAFEGUARDING REQUIREMENTS – THAI LAW A Safeguarding Policy is important in schools for prevention, intervention and healing. This includes educating parents and teachers, providing information and resources. It is also our obligation, in loco parentis, to protect children as Article 19 of the Convention on the Rights of the Child states and current Thai laws states: Article 19: Protection from Abuse and Neglect: No one should hurt the child in any way. Even the parents have no right to hurt the child. Adults should make sure that the child is protected from abuse, violence and neglect. Article 34: Sexual Abuse: Every child has the right to be protected from sexual abuse. This means that nobody can do anything to the child’s body that s/he does not want them to do, such as touching, taking pictures and making the child say things that s/he does not want to say. Ref: Convention on the Rights of the Child Article 25: 5. Parents or guardians are forbidden to treat a child in ways or manners which constitute unlawful caring. Article 26: A person is forbidden to: 1. Commit or omit acts which result in torturing a child’s body or mind. Ref: Thai Child Protection Act 2003

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 23 of 48


APPENDIX 8: CONTACT INFORMATION SAFEGUARDING SERVICES IN THAILAND Please do not contact any of the above services without speaking to a safeguarding officer (CPO) first. The safeguarding officer may consult with the counsellor on an appropriate referral to an outside professional. This may include family, self-harm, addictions and clinical therapy. We endeavour to keep these links fresh by making personal contact with the agencies below on a biennial basis. This ensures that if the worst were ever to happen, we have the contacts necessary to make the most of the services available to us. Contact or Agency

Details

Last contact made

Childline Thailand

1. Sai Dek 2. Dr. Tarisa Wattanagase (Board Chair) 3. M.R. Khunying Supinda Chakraband 4. Ilya Smirnoff

The Safeguarding Committee invited these individuals to lunch on 27/3/2018 and made important connections. They were shown around the school and relationships were built.

ThaiHotline.org

The place to report online grooming in Thailand

Website checked by TJJ 25/2/2018

Thailand Internet Crimes Against Children (ticac@police.go.th)

A Facebook page linked to the Thai police for alerting the authorities about internet-based child abuse.

Page checked by TJJ 25/2/2018

Safeguardkids.org

A website detailing the Thai law in relation to child online pornography

Website checked by TJJ 25/2/2018 – no obvious personal contact

Friends International

A children’s charity operating in Bangkok – operates a helpline and social support for abused children

Website checked by TJJ 25/2/2018

The Centre for the Protection of Children’s Rights Foundation (CPCR)

Bangkok at (02-4121196 / 024120736)

Website checked by TJJ 14/3/2018

328/1 Phaya Thai Road Bangkok 10400, Thailand ECPAT International

The Prachabodi Centre

Tel: + 66 (0) 2 215 3388 ext. 190 Fax: + 66 (0) 2 215 8272 www.ecpat.net Dsdw@dsdw.go.th

Website checked by TJJ 14/3/2018

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 24 of 48


Don Muang Police Station

210 Dechatungka Rd, Sikan, Don Muang Bangkok 10210 Tel: 02-566-2916

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 25 of 48


APPENDIX 9: PARENT/VISITOR POSTER

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 26 of 48


APPENDIX 10: KEY PERSONNEL The Designated Safeguarding Lead (DSL) is: Tim Jefferis (Second Master). The Safeguarding Officers are: •

Alex Prout (Director of Houses);

Nick Prockter (Head of Lower School);

Leanne Galloway (Head of EYC).

The Designated Governor for Safeguarding is: Khun Kittipol Pramoj Na Ayudhya (Khun Tre).

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 27 of 48


APPENDIX 11: REPORTING CHANNELS FOR ALLEGATIONS ABOUT STAFF

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 28 of 48


APPENDIX 12: LANGUAGE-NEUTRAL SAFEGUARDING POSTER English version

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 29 of 48


Thai version

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 30 of 48


APPENDIX 13: STAFF SAFEGUARDING CODE OF CONDUCT Introduction Harrow International School Bangkok is committed to promoting the well-being of children, preventing abuse and creating a safe, positive environment for children wherein their rights are upheld and they are treated with dignity and respect. The vast majority of adults who work with children in school act professionally. They seek to provide a safe and supportive environment which secures the well-being and very best outcomes for children and young people in their care. This safeguarding code of conduct makes clear which behaviours constitute safe practice and which behaviours should be avoided. It cannot provide a complete checklist of what is, or is not appropriate behaviour for staff. It does highlight behaviour that is illegal, inappropriate or inadvisable. There will be occasions and circumstances in which staff have to make decisions or take action in the best interests of the child or young person which could contravene this guidance or where no guidance exists. Professional judgements must always be made with the best interests and welfare of the children in their charge in mind. Underpinning principles 

Staff are responsible for their own actions and behaviour and should avoid any conduct which would lead any reasonable person to question their motivation and intentions

Staff should work and be seen to work in an open and transparent way

Staff should discuss and/or take advice promptly from their line manager or another senior member of staff over any incident which may give rise to concern

Staff should apply the same professional standards regardless of gender or sexuality

All staff should know the name of their designated person for child protection, be familiar with local child protection arrangements and understand their responsibilities to safeguard and protect children

Staff should be aware that breaches of the law and other professional guidelines could result in criminal or disciplinary action being taken against them

Staff should take responsibility for reporting any behaviour by colleagues that raises concerns

Code of Conduct As a member of staff at Harrow International School Bangkok you should NOT: 1. Hit, physically assault or physically or psychologically abuse children. 2. Act in ways towards children that, also from a psychological point of view, may have a negative effect on their development, including their social and relational development. 3. Act in ways that set a negative example for any children present. 4. Engage in sexual activity or have sexual relations with anyone under 18 years of age, irrespective of the definition of the age of majority or the way in which consent is legally Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 31 of 48


recognised in different countries; believing that a child is older than s/he, in fact, is cannot be considered an acceptable defence. 5. Act in ways that may be abusive or puts a child at risk of exploitation, maltreatment or abuse. 6. Use language, make suggestions or offer advice that is inappropriate, offensive or abusive. 7. Behave in a manner that is inappropriate or sexually provocative. 8. Establish or engage in “continuous” contacts with school children using online personal communication (email, chats, social networks etc.), only professional online tools and environments the organisation knows about may be used as per the school’s Social Media Policy. 9. Give your personal details such as phone number or personal email address to students unless the need to do so is agreed with the Headmaster. 10. ‘Friend’, ‘follow’ or accept ‘friendships’ with students on any social networking sites other than study groups authorised by the Headmaster. 11. Wear clothing that could be viewed as offensive, revealing, sexually provocative. 12. Sleep in the same room or bed as a child. 13. Do things for children of a personal nature that they can do themselves. 14. Initiate physical contact e.g. hugs. Where contact is necessary, always seek the child’s permission and avoid/do not prolong contact initiated by a child. 15. Indulge in horseplay, tickling, massage or fun fights. 16. Give or receive money, goods or other benefits to/from a child without your senior manager being aware of this. 17. Drink alcohol during teaching hours or on trips/expeditions or come to school smelling of alcohol. 18. Offer transport to a child without express parental/management permission or unless it is the case of an emergency. 19. Condone or participate in behaviour by children that is illegal, abusive or endangers their safety. 20. Act in ways intended to shame, humiliate, belittle or degrade children, or otherwise perpetrate any form of emotional abuse. 21. Discriminate against, show differential treatment towards or favour particular children to the exclusion of others. 22. Use toilets identified for children’s use. Further Guidance 1. Physical contact/touch with students

a) Refer to swimsuit touch guidelines b) Avoid unnecessary touch c) Record incidents

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 32 of 48


There are occasions when it is appropriate and proper for staff to have physical contact with students but it is crucial that they only do so in ways appropriate to their professional role and age of the child and that incidents are recorded. There may be occasions when a distressed student needs comfort and reassurance. This may include age-appropriate physical contact. Staff should remain self-aware at all times in order that their contact is not threatening, intrusive or subject to misinterpretation. Staff may legitimately physically intervene to prevent a student from committing a criminal offence, injuring themselves or others or causing major damage to property. All children have a right to safety, privacy and dignity when contact of an intimate nature is required for example when assisting with toileting or removing wet/soiled clothing (see intimate care policy). Swimsuit touch guidance: A child should not be touched by others on parts of the body usually covered by their underwear. And they should not touch others in those areas. 2. Being alone with students

Staff working in one to one situations with children may be more vulnerable to allegations. Teachers and others should recognise this possibility and plan and conduct such meetings accordingly. Every attempt should be made to ensure the safety and security needs of both staff and students. For example, when administering first aid wherever possible staff should ensure that another adult is present or ensure an open door. Parents should always be informed when first aid has been administered. This means that adults should: 2.1 Avoid meetings with children in remote, secluded areas of school 2.2 Ensure there is visual access and/ or an open door in one to one situations 2.3 Inform other staff of the meeting beforehand assessing the need to have them present or close 2.4 Always report any situation where a child becomes distressed or angry to a senior colleague 2.5 Respect children’s entitlement to privacy when dressing or undressing whilst being mindful of the appropriate need of supervision – see Changing Room Guidance at the back of this document. 3. Further guidance regarding the supervision of bedrooms

During all residential trips and within the Boarding community, staff need to act in a manner that does not compromise the safety of children or themselves. This means adults should: 3.1 Make presence known before entering a bedroom, e.g. Knock on bedroom door, introduce themselves and wait for acknowledgment prior to opening the door; If no response then repeat the procedure; When acknowledgment from inside has been heard or there is no response; open the door gradually and announce their presence loudly 3.2 When addressing students in bedrooms, staff should conduct conversations from the entrance of the room. If there is a need to enter the room the bedroom door must remain open at all times 3.3 Staff should avoid being alone in a bedroom with a single student although there are contexts (e.g. boarding) where this is reasonable as long as the conversation is visible from outside the bedroom 3.4 It is advisable that staff are accompanied by colleagues during room checks where possible. 4. Communication with students (email/online/letters)

Adults should: Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 33 of 48


4.1 Avoid emails with students and where possible use other means of communication 4.2 Email communication can only take place with students in Year 6 upwards 4.3 Always use your school email address and be aware that all email with students can be viewed

by senior managers 4.4 CC other staff in emails of a sensitive nature 4.5 Use formal language in emails and only email regarding school related business 4.6 Avoid sharing mobile numbers with parents unless for professional reasons. 5. Behaviour outside school

An individual’s behaviour either in or out of the workplace should not compromise her/his position within the school. This means that adults should: 5.1 Not behave in a manner which would lead any reasonable person to question their suitability to work with children or act as a role model 5.2 Take responsibility for any communication (e.g. quiet conversations in cafes or pubs, photos, details of private life) in or out of school including the internet 5.3 Not swear or indulge in silly behaviour anywhere they might be observed by students or parents. 6. Staff online behaviour

Adults should: 6.1 Role model good online behaviour – privacy settings 6.2 Never befriend current students 6.3 Be aware of any references to work or the school name 6.4 Be aware of own image online – appropriate photos, retweets etc. 6.5 Be mindful of what you post on social media, particularly comments, conversations and photos 6.6 Never post photographs of students on any social networking website (please refer to Social Media Policy for more guidance).

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 34 of 48


APPENDIX 14: CODE OF CONDUCT: SUPERVISION OF CHANGING ROOMS Introduction These guidelines should be read in conjunction with the school’s Safeguarding Policy and Intimate Care Policy. Changing for PE can cause anxiety for some pupils, can influence their perception of the subject and determine whether it is an enjoyable and positive experience. The concern caused by changing can influence a pupil’s participation and lead to a variety of avoidance strategies. For staff there can be confusion and/or worry about supervision and how it accords with safer working practice. There can be a tension between the need to ensure that bullying or teasing does not occur and the risk of being accused of acting inappropriately or even being perceived as someone who might pose a sexual risk to children. General Guidance 1. Adults must always change or shower privately - never in the same space as children. 2. For students in Years 3 and above designated single sex changing rooms or areas must be used. 3. All adults should avoid just standing in the changing room watching pupils, or repeatedly going in and out without good reason. 4. When supervising students from outside the changing rooms, clear systems/rules must be established so students are clear about expectations of their conduct while they are unsupervised. 5. For after school activities parents/carers are not allowed in changing rooms and staff must be vigilant to this except in the case of students in Reception to Year 2 who are unable to dress themselves. These students are allocated to a designated ‘Parents and Children’ changing room. 6. In Year 3 to Year 11, supervising adults should remain in close proximity to the room so that students are aware. Students should know that the adults will enter the room if necessary (in response to a disturbance for example). 7. Where student privacy is not compromised, the door of changing rooms should be left slightly ajar. If there is a need for adults to enter the room it is recommended they should alert pupils to this by announcing it (e.g. a countdown) to give them the opportunity to cover up if they want to. 8. Pupils who express disquiet or concern about the behaviour of a member of staff should be listened to and appropriate enquiries conducted by the relevant Head of School. 9. Once students are in Year 6 members of staff should supervise or assist pupils of the same sex. In Year 5 down, this is preferable where it is possible. Guidance for those supervising students from toddler age to Year 2 1. Younger students will usually change together in a classroom or a unisex changing room. Where appropriate consideration may be given to utilising furniture or screens to provide discrete areas and/or ask girls and boys to be in different parts of the classroom. 2. In Early Years classes a sign should be put on the door to deter visitors from entering. 3. At least two members of staff should remain in the room while students are changing. 4. If pupils need assistance getting changed, refer to the Intimate Care Policy. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 35 of 48


5. Students of all ages should be encouraged to be as independent as possible and in most cases adults should prompt and give verbal help/encouragement before they offer assistance. 6. Assistance should take place openly, not out of sight of others. 7. Students in Reception to Y2 must have this same level of supervision during extra-curricular activities. 8. Young students walking from their classroom to the swimming pool area in their swimming kit should cover their bodies with a towel. 9. In special circumstances, should a parent request, teachers may find somewhere separate for a student to change such as a cloakroom area or toilets, alone or with a same sex class friend depending on the circumstance.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 36 of 48


APPENDIX 15: STAFF SOCIAL MEDIA USE A. PURPOSE AND PRINCIPLES 1. To provide guidelines for the use of social media by school employees. 2. It is crucial that pupils, parents and the general public have confidence in the school’s decisions and standards. The principles set out in this policy are designed to ensure that staff members use social media responsibly so that confidentiality of pupils and other staff and the reputation of the school are safeguarded. 3. The school recognizes – embraces even – the potential of social media and other Web 2.0 technologies to impact positively on education and the workplace. 4. Nonetheless, there are pitfalls. This policy aims to draw attention to these and to guide staff appropriately so that their use of social media is judicious and edifying. 5. Not least, staff members must be conscious of the need to keep their personal and professional lives separate at all times. The unique context within which we operate in Harrow Bangkok can blur some of these lines. Staff, spouses and dependents are expected to be appropriately mindful of this complexity. B. SCOPE 1. This policy applies to Harrow Bangkok teaching and other staff employed directly by the School, their spouses, partners and dependents, external contractors providing services on behalf of the school (such as school trip/expedition external providers, PCS, consultants, “chaperones”, etc.), teacher trainees and other trainees, volunteers and other individuals who work for or provide services on behalf of the school. These individuals are collectively referred to as ‘staff members’ in this policy. Essentially, if you are an adult on campus, whether employed or not by the School, this policy applies to you. 2. This policy covers personal use of social media as well as the use of social media for official school purposes, including sites hosted and maintained on behalf of the school. 3. Harrow Bangkok could be held vicariously responsible for acts of their employees in the course of their employment. For example, staff members who harass students, parents, co-workers online or who engage in cyber bullying or discrimination on the grounds of race, sex, disability, etc. or who defame a third party while at work may render Harrow Bangkok liable to the injured party. C. SPECIFIC GUIDANCE 1. As in all your interactions with others, whether on or offline, be professional, responsible and respectful. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 37 of 48


2. When using social media, be conscious at all times of the need to keep your personal and professional life separate. You should not put yourself in a position where there is a conflict between your work for the School and your personal interests. Err on the side of caution. 3. You must not engage in activities involving social media which might bring Harrow Bangkok into disrepute. 4. You must not represent your personal views as those of Harrow Bangkok on any social medium. 5. You must not discuss personal information about Harrow Bangkok pupils, staff and other professionals you interact with as part of your job on social media. 6. You must not use social media and the internet in any way to attack, insult, abuse or defame pupils, their family members, colleagues, other professionals, other organisations or Harrow Bangkok as an institution. 7. You must be accurate, fair and transparent when creating or altering online sources of information on behalf of Harrow Bangkok. 8. Staff members must not edit open access online encyclopedias such as Wikipedia in a personal capacity at work. This is because the source of the correction will be recorded as the employer’s IP address and the intervention will, therefore, appear as if it comes from the Harrow Bangkok itself. 9. Staff must not upload any content regarding Harrow Bangkok students and parents to their own personal social media accounts. D. PERSONAL USE OF SOCIAL MEDIA 1. Staff members must not identify themselves as employees of Harrow Bangkok or service providers for the school in their personal web space (use of professional web space such as LinkedIn is up to the user’s discretion, keeping in mind that anyone such as parents, students and colleagues can access your profile). This is to prevent information on these sites being linked with the School and to safeguard the privacy of staff members, particularly those involved in providing sensitive front line services. 2. Staff members must decline ‘friend requests’ from current pupils they receive in their personal social media accounts. 3. Staff members must not ‘check in’ or tag their photos/videos at Harrow Bangkok (this includes, but is not limited to, Facebook, Instagram, Twitter, Pinterest). 4. Harrow Bangkok only permits limited personal use of social media while at work. Staff members are expected to devote their contracted hours of work to their professional duties. Personal use of the internet or social media should not occur during contact time (for teachers and teacher assistants). Caution is advised when inviting work colleagues to be ‘friends’ on personal social networking sites. Consider carefully the amount of personal information you want to disclose to those you work with on a daily basis. Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 38 of 48


5. Staff members are strongly advised to ensure that they set the privacy levels of their personal sites as strictly as they can and opt out of public listings on social networking sites in order to protect their own privacy. For Facebook we have set up this document to help staff – though things change regularly, please check. E. COMMUNICATION 1. School email addresses and other official contact details must not be used for setting up personal social media accounts or to communicate through such media. The use of a School email addresses to create or join a School sanctioned social media site is, however, appropriate. Staff should refer to the Staff Code of Conduct. 2. On leaving the service of Harrow Bangkok, staff members must not contact Harrow Bangkok’s current pupils by means of personal social media sites. Similarly, staff members must not contact current pupils from their former schools by means of personal social media unless they are familyrelated/close friends with parents. You are advised to maintain professional conduct while communicating with former students for work or personal reasons 3. Staff members must not have any contact with pupils’ family members through personal social media if that contact is likely to constitute a conflict of interest or call into question objectivity. 4. Staff members must not have contact through any personal social medium with any current pupils, whether from Harrow Bangkok or any other school, unless it is for professional contact or the pupils are family members. 5. If staff members wish to communicate with pupils through social media sites or to enable pupils to keep in touch with one another, they may only do so with the approval of the School and through official school sites created according to the requirements in the Appendix. 6. Staff members using social networking tools to support professional practice must thoroughly research the privacy settings, follower options and linking opportunities of the proposed social medium and ensure the safety and reputation of the chool, and those associated with it, as outlined within this policy. F. PHOTOGRAPHS, VIDEOS Photographs, videos or any other types of image of pupils must not be uploaded onto personal social media unless family consent has been given. For example if your child is friends with a feepaying student whose parents have agreed to the upload of pictures of the children, then this is acceptable. If not, then it is not. 1. Staff may often find themselves organizing events at which parents wish to take photographs of children. We do not prevent parents from doing this – indeed we encourage it: childhood is fleeting and special. The principal exception to this liberal approach to photography is around the swimming pool and in any other areas of the school where children may be in partial states of dress (signs are often posted in such areas).1 Nonetheless, we advise staff to read out this statement, or something very similar, before a given event begins: Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 39 of 48


Please do to take photographs during today’s proceedings. However we ask that, as a matter of courtesy, you do not post photographs of other people’s children onto publicly accessible sites unless you have actively sought permission to do so. 2. We do not proscribe the taking of photographs and videos on a personal device (special moments that merit capturing often occur at unexpected moments), however we ask that staff delete such photos from their devices and any personal cloud storage within 72 hours of being connected to the School network. Currently the approved place for storing such media of this sort is here in the network: Harrow_Media\L: G. EXAMPLES OF DO’S AND DON’TS (for further clarification) DO: • • • •

Take a photo of your own child winning an award Take a photo of Harrow Lake with captions “It’s a beautiful day!” Use your Harrow email account to communicate with students at their Harrow email account Use your school-sanctioned social media account to post asynchronously about off-site trips and events

DON’T: • • •

Take a photo of your class in school or on a school trip and upload it on social media, whilst indicating the location of where the picture has been taken Take a photo of Harrow students and ‘check in’ or indicate that you are at Harrow Bangkok or elsewhere Use social media (such as Facebook, Instagram, Twitter, YouTube, etc) or chat (IMessage, WhatsApp, SnapChat, LINE, etc) to communicate with students for non-professional purposes or in ways which contravene safeguarding best practice.

H. CHILD PROTECTION AND SOCIAL MEDIA 1. Any images of students that are of sexual nature, whether distributed on social media or stored privately, are child abuse images (child pornography). Staff who are aware of any student possessing such images should confiscate the device that contains the images and immediately report this to the relevant CP officer. 2. Any member of staff found in possession of such images will immediately be referred to the Thai Police authorities where criminal proceedings will begin. 3. Please refer to our Safeguarding policy for further clarification.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 40 of 48


I. USING SOCIAL MEDIA ON BEHALF OF HARROW BANGKOK 1. Staff members can only use officially sanctioned school social media tools for communicating with pupils or to enable pupils to communicate with one another. Staff must follow the procedures outlined in the Appendix when setting up these accounts. 2. There must be a strong pedagogical or business reason for creating official school social network sites to communicate with pupils or others. Staff must not create sites for trivial reasons which could expose the School to unwelcome publicity, unsuitable material, or damage its reputation 3. Official school sites must be created according to the requirements specified in the Appendix of this document. Sites created must not breach the terms and conditions of social media service providers, particularly with regard to minimum age requirements. Staff members must not mention names or places when posting photographs. If posting a photograph of a student, they must not be posted at the time of the event nor specify location. 4. Staff members must at all times act in the best interests of children and young people when creating, participating in or contributing content to social media sites. We are responsible for the safeguarding and protection of children. J. BREACHES OF POLICY 1. Any breach of this policy may lead to disciplinary action being taken against the staff member/s involved, in line with Harrow Bangkok disciplinary policy and procedures. 2. A breach of this policy leading to breaches of confidentiality, or defamation or damage to the reputation of Harrow Bangkok or any illegal acts or acts that render Harrow Bangkok liable to third parties may result in disciplinary action. K. SOCIAL MEDIA SITE CREATION APPROVAL FORM Use of social media on behalf of Harrow Bangkok must be approved prior to setting up sites. It is vital that staff members wishing to use social networking tools to support their professional role properly research the security and privacy settings of the proposed medium in order to ensure the safety, security and reputation of Harrow Bangkok and its community. Please find the form attached to this policy.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 41 of 48


APPENDIX 16: SOCIAL MEDIA SITE/CHANNEL CREATION APPROVAL FORM Please complete this form and hand it to the Director of Development.

Team details

Applicant to complete

Check

Author of site Department Author’s line manager Purpose of social media What are the aims you propose to achieve by setting up this site/account? Website/account URL Proposed audience for the site

o o o o o o

Pupils? (include age range) Staff? Family members? External organizations? The public? Others?

Approval

Approval from the relevant people must be obtained before the site can be created. Relevant managers must read this form and complete the information below before final approval can be given.

Line manager

I approve the content of the proposed site: Signature: Date:

Director of Development

I approve the aims and content of the proposed site and the use of the School brand and logo. Signature: Date:

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 42 of 48


APPENDIX 17: LOGGING CONCERNS FORM (English version) Your Name (PRINT):

Your Role:

Time and Date of incident (if applicable):

Date you became aware of the incident/issue:

Describe the incident as factually as possible. Include who was involved, where it happened, exactly what happened etc. Remember to describe clearly any behaviour or physical signs you have observed. Name of student (first, last and nickname): Class and Year/House group:

What actions did you take?

Your Signature: Time and date of when the form was completed: This form should be handwritten. Do not create a digital record. Check your report before personally handing it over to the Child Protection Officer in your section of the school. Make sure this form is legible and uses plain English. Please remember this form might be read by someone not working at Harrow. This form could, for example, be used as evidence in legal proceedings. This form is confidential and only relevant staff will be consulted. FOR CPO USE

Received By

Date and Time:

Proposed Action By the designated person

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 43 of 48


The diagrams below only need to be annotated if applicable to the concern/s expressed overleaf. The purpose of this page is to accurately locate physical contact or a mark/bruise/wound on the body.

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 44 of 48


APPENDIX 18: ONLINE TUTORING FOR BOARDERS Sometimes boarders ask to be tutored online in the evenings. This presents a possible safeguarding risk, and so the following procedure should be followed:

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 45 of 48


APPENDIX 19: ACKNOWLEDGEMENT OF COMPREHENSION

Please detach this page (or photocopy it) and return it signed to the Human Resources Department. I have read, understand and agree to abide by the Harrow Bangkok Safeguarding Policy and associated appendices. I acknowledge that its scope covers both my private and professional life. I understand that if I do not follow the guidance laid out in the policy, and in its appendices, I will be subject to disciplinary action which may result in dismissal and/or my actions being reported to the police.

Full name (print) : __________________________________________________________________

Signed: _________________________

Date: _______________

Return this signed page to HR – please keep the rest of the document for your own information

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 46 of 48


ANNUAL CHECK MATRIX Policy:

Safeguarding policy

Original held here:

https://goo.gl/qBLUhm

Applies to: Author(s): Governor approval: Annual review:

All staff, visitors, volunteers, contractors, governors, guests, residents etc. Dr T. J. Jefferis Yes – board level approval I certify that I have reviewed this policy, and verify that, to the best of my knowledge, it reflects current legislation and is in accordance with the wishes of the governing body and Head Master. TJJ 20/11/2017

Reviewer to enter initials and appropriate date:

Anyone who enters our school, or has dealings with our staff or our pupils, is expected to comply with our safeguarding policy and with our code of conduct. Page 47 of 48

Harrow Bangkok Child Safeguarding Policy  
Harrow Bangkok Child Safeguarding Policy