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BANDBAZI BESPOKE ARTIST SUPPORT Arts Administration | Strategic Planning and Consultancy | Project Monitoring and Evaluation

We Let Artists be Artists

ABOUT BandBazi is a performing arts company with over ten years’ experience touring small to medium scale theatre productions to the UK, Europe and India. We won an Edinburgh Fringe First for new writing for our production, ‘Breakfast at Audrey’s’ and have achieved recognition in the press for the high artistic quality of our work.

“BandBazi’s beautiful portrait of a mind increasingly lost to Alzheimer’s is right on the money” Kelly Apter, the Scotsman

Our track record Since 2003 BandBazi has been in regular receipt of project funding from Arts Council England and have delivered these projects on time and within budget, impressing venues, funders and stakeholders with our organisation’s delivery. We are now in a position to share this knowledge with Professional and Community Artists and Arts Organisations, supporting them to deliver high quality Art

“It is a fascinating collection of living histories, wonderful photographs and testimonies... For anyone interested in local history and minority group issues, it is certainly well worth a visit and provides a great insight into the wonderful multicultural makeup of this city.” Guide to Brighton on BandBazi’s exhibition ‘Like Sugar in Milk’

LET US HELP YOU We know how Artists feel I am an actress and trapeze artist and when I started practising in the late 90’s there were no companies around exploring how theatre and circus could be combined. I went to the Arts Council about a little one woman show that I wanted to develop, where I would use aerial silks as a metaphor in the storytelling. Their advice was to start up my own company. What a learning curve that was! BandBazi was formed, first as a company limited by guarantee in 2001, becoming a registered charity in 2003. I remember how hard it was for me as an artist to get my head around funding applications, employment law, accounts and marketing strategies. I just wanted to get on with creating productions and developing exciting projects. Since 2006, I am glad to say, I have been in the fortunate position to be able to employ an administrator who specialises in the Arts, leaving me free to focus on creating our award-winning productions. Philippa Vafadari, Artistic Director, BandBazi

Whether you are an individual artist, small or large performing arts company, community group running arts projects, or business investing in the Arts, BandBazi’s Bespoke Artist Support can help your creative endeavors. Our experienced and reliable pool of Arts Administrators will take on board everything from book keeping to email monitoring. We can support your grant applications to ensure that you factor our services into your budgeting. What you can expect from BandBazi Bespoke Artist Support    

Professional support with your artistic projects A bespoke approach to suit your needs Honest advice and feedback Support from an organisation that understands the arts sector

SERVICES: Arts Administration We can take care of the day-to-day running of your organisation or project. Services include:                

Email monitoring Taking phone messages Typing up meeting minutes Spreadsheet Design and Data Entry Preparing and sending quotes/invoices/letters* Chasing suppliers/orders/invoice payments Bookkeeping Mailshots; newsletters or e-flyers via email or post* General word processing Booking meeting space and organising refreshments or catering Arranging travel and accommodation Basic marketing support Social Media eg: Facebook and Twitter start up and advice Updating websites with new information/upcoming events Photocopying* Laminating*

*Materials charged separately

SERVICES: Strategic Planning and Consultancy We can support you to achieve your personal and organisational vision through: Fundraising research and strategy development - identifying the funders that match you and your work and developing a timeline and strategy for approaching them Advice on company formation - which is the best model for you? Marketing strategy - a practical, user-friendly model that suits your time and resources identifying both social media and marketing methods Project development - clarifying your project aims and objectives and how these are communicated to funders Budget strategy - advice on drawing up budgets in order to make best use of resources Business planning - support to create a simple, usable strategic business plan that can benefit your work and be submitted to funders to support grant applications

SERVICES: Project Monitoring and Evaluation We will help you tell your social impact journey. Our extensive experience of reporting back to a range of funders and stakeholders makes us well placed to support the monitoring and evaluation of your projects. Often a daunting prospect for Artists, we can demystify the process and take on board the labour intensive elements of this increasingly essential part of the funding world. Ideally, if we are engaged at grant application stage, we can develop creative ideas with you to monitor and evaluate your project to support you in the development of your working practice. Then, in consultation with you, we will discuss your project and develop creative ideas as to ways in which you can monitor the project’s progress and evaluate it so that really supports you in the development of your working practice. We compare baseline information with final data, looking at both Qualitative and Quantitative evidence in order to create you a bespoke in-house Evaluation Report that can be sent to funders and trustees or used to support future work. Our experience in this field comes from reporting to a wide range of funders on a varied portfolio of projects, both small and large, including the Heritage Lottery Fund; Arts Council England; Awards for All; The Big Lottery Fund; Children in Need; The Baring Foundation; Creative Scotland; The Arts Trust of Scotland; Glasgow City Council and Brighton & Hove City Council.


Arts organisations; theatre companies, dance companies, circus arts companies and similar Individual artists; visual artists, actors, photographers, performers Community groups Curators Venues Businesses expanding into arts-based projects


Cost effective solution - you only pay for productive hours Professional partner to help your business grow Office support without employee-related issues Additional help for routine and project work when you need it Ability to achieve better work / life balance Highly experienced team of staff No need to provide office space or equipment Tailor-made solution to individual business requirements High quality of work to agreed deadlines No office maintenance costs

HOW DOES IT WORK? Give us a call and arrange a meeting - either by Skype or in person. After an initial consultation meeting we will assess and negotiate with you how many hours/office days are required to support your project. Once an agreement has been put in place we will make arrangements to manage your email and telephone correspondence from our office (if required) and work can begin as soon as you like. We offer a flexible approach - we can meet you on a regular basis, even come to your place of work rather than operating from our own offices, or our relationship with you can be a ‘virtual’ one where we maintain contact through email, Skype and Document management sites such as Dropbox or Google Drive. Whatever suits your needs - our service is truly ‘bespoke’. Arts Administration costs* as outlined in Services: 10 hours per calendar month


20 hours per calendar month


30 hours per calendar month


40 hours per calendar month


Prices for Strategic Planning and Consultancy, and Project Monitoring and Evaluation as outlined on pages 4 and 5 will be presented after consultation. (* certain materials will be charged separately. For details see page 3).

OUR SOCIAL MISSION BandBazi is a registered charity and this is reflected in the ethos of Bespoke Artist Support - a social business run on a not-for-profit basis. Any surplus from its activities will be reinvested into supporting BandBazi’s grassroots charitable arts activity in the community where it gives a voice to those on the margins of society.

CONTACT US To book our services or to find out more why not give us a call and talk through your requirements with our friendly office staff: Tel: 01273 245584 / 07805 451530 Email:

BandBazi Bespoke Artist Support  

A unique service designed to let artists be artists; BandBazi can deliver administrative, project management and evaluation services for you...