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such treatment; provided, however, that such records can be personally reviewed by a physician or other appropriate professional of the student’s choice. 7. Records such as the alumni records gathered after a student leaves the College are not considered educational records, and therefore students do not have access to them. PROCEDURE FOR EXAMINING RECORDS A student wishing to inspect and review specified educational records pertaining to himself should submit the request in writing to the particular office in which the records are maintained. To the extent that the law permits, the request will be granted as soon as possible, no later than forty-five days after the written request is made. If desired, a student will be granted an opportunity to challenge the content of his records in an informal hearing between the student and the College personnel involved. If satisfactory adjustments cannot be agreed upon by the student and the author of the information challenged, the College official in charge of the particular office in which the records are kept will meet with the parties to attempt to resolve the matter by correcting, deleting, or allowing refutation of allegedly inaccurate, misleading, or otherwise inappropriate data in the content of the records. If the matter cannot be resolved informally, at the request of the student, a hearing will be conducted by a College official without a direct interest in the outcome of the hearing, normally the Dean of Students. A student has the right to file a written complaint directly with the following office: Family Policy Compliance Office U. S. Department of Education 600 Independence Avenue, SW Washington D. C. 20202-4605 If a student desires copies of educational records to which he has access as allowed by this policy, he shall be furnished copies at a rate covering the cost to the institution, $.10 per page copied, plus postage, if any. With the exceptions as noted, no one from outside the College has access to educational records.


RELEASE OF RECORDS The College will not release educational records (or personally identifiable information contained therein other than what is considered public information as defined in this policy statement) of a student without the written consent of the student to any individual, agency, or organization other than the following: • Other College officials, including teachers, who have legitimate education interests, e.g., the educational background of the student. • Officials of other schools in which the student seeks, or intends, to enroll. • Authorized representatives of the Comptroller General of the United States, the Secretary or assistant (D.O.E.) and administrative head of an education agency, state educational authorities, the Commissioner of Education, and the Director of the National Institute of Education. • College officials dealing with a student’s applications for, or receipt of, financial aid. • State and local officials or authorities to whom such information is specifically required to be reported or disclosed pursuant to State statute adopted prior to November 19, 1974. • Organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if such studies are conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations, and on the condition that such information will be destroyed when no longer needed for the purpose for which it is conducted. • Accrediting organizations in order to carry out their accrediting functions. • Parents of a dependent student of such parents as defined in section 152 of the Internal Revenue Code of 1954. • Subject to regulations of the Secretary in connection with an emergency, appropriate persons if the knowledge of such information is necessary to protect the health and safety of the student or other persons.

Profile for Hampden-Sydney College

Academic Catalogue 2019-20  

Academic Catalogue 2019-20