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inspiring | flexible | purposeful

THE CONFERENCE CENTER GUILFORD TECHNICAL COMMUNITY COLLEGE


your dynamic event destination

welcome

inspiring The Conference Center at GTCC boasts a retreat-like setting with a modern design that provides a welcoming alternative to ordinary meeting spaces. This inviting atmosphere sets the stage for inspiration and the development of great ideas during your meeting, seminar, workshop or networking event. Stone and glass exteriors and interiors, featuring abundant natural lighting, provide a seamless progression from the beautifully landscaped campus into the lobby and conference center spaces. Conversation seating groups are placed throughout the lobby areas, allowing plenty of room for guests to relax or enjoy collaborating with co-workers or new acquaintances. High ceilings create an open and airy meeting environment that is both distinguished and spacious.

flexible Providing its guests with 16,800 square feet of meeting and pre-function space, the center can easily be configured in a variety of ways to accommodate your conference needs. Several retractable wall partitions ensure we have the flexibility needed to satisfy your event’s space and guest requirements, from large conferences to smaller intimate meetings. A grand tiered auditorium provides an impressive setting for presentations and general session meetings while our pre-function space, break-out rooms and classroom options make planning a breeze for your small group sessions, networking lunches or post meeting reception. Our preferred caterers offer tiered menus to fit budgets of all types and ensure your food and beverage needs are fully accommodated.

purposeful With corporate meetings at the heart of its mission, The Conference Center at GTCC is sure to provide a professional conference space with all of the modern amenities you would expect for your company’s meeting needs. The space was designed with the corporate meeting guest in mind, with ergonomic seating that ensures guest comfort for all day meetings. Ample parking and a front circular driveway for loading and unloading ensures easy access to the conference center. Our convenient location that is just minutes from the airport and major highways, make this a great destination for your next event. 7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


inclusive value Your per person package price takes the guesswork out of planning and encompasses all of the following: A knowledgeable event coordinator will work with you on all the details. We will ensure every element of your event is cared for, with professionalism and experience you can trust. Let us put your mind at ease. Catering to accommodate your meeting style and requirements. Several a la carte options are also available to you for enhanced service needs. General session conference space with designated guest dining area. Designated break-out rooms as requested and applicable. Inclusive rate with no additional fees or service charges (excluding a la carte enhancements). Arrangement of conference room furniture prior to your arrival, based upon predetermined configurations discussed during planning. Fully integrated audio/visual equipment for presentation and sound capability (laptops and some peripherals may also be provided to you with prior arrangements at no additional cost). Dedicated technical support for your event. Complimentary Wi-Fi for presenters and guests (TitanNet). Housekeeping services to include restrooms, refuse and cleanliness of public areas. Ample parking with an upper and lower lot available. Circular transportation drop-off ensures a safe, designated waiting area for guests being dropped off or picked up for your conference. LEED GOLD certified building provides for an environmentally friendly event when using our center. Water and energy conservation, building material efficiencies, daylight harvesting and a comprehensive recycling program, are just a few of the environmental benefits. 7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


day meeting packages cameron package Full Day Meeting Package with Event Coordinator to Assist in Planning Professionally Appointed & Configured Meeting Space, Separate Guest Dining Space as Applicable/Available Audio Visual Equipment and Technical Support with Wireless Internet All Day Beverage Refreshment, Continental Buffet Breakfast and Choice of Buffet Style Lunch Guest Table Linens as Applicable and Linens for Buffet Tables Staffing Support (Catering, Housekeeping, Security, Event Coordinator) and Parking

cameron A Add your choice of AM or PM Break Service cameron B Add your choice of AM and PM Break Service

titan package Partial or Full Day Meeting Package with Event Coordinator to Assist in Planning Professionally Appointed & Configured Meeting Space, Separate Guest Dining Space as Applicable/Available Audio Visual Equipment and Technical Support with Wireless Internet 4 Hour Catering Service to Include Your Choice of Hot Gourmet Buffet Breakfast or Buffet Style Lunch Event Duration Beverage Service Guest Table Linens as Applicable and Linens for Buffet Tables Staffing Support (Catering, Housekeping, Security, Event Coordinator) and Parking

titan selective package Partial or Full Day Meeting Package with Event Coordinator to Assist in Planning Professionally Appointed & Configured Meeting Space, Separate Guest Dining Space as Applicable/Available Audio Visual Equipment and Technical Support with Wireless Internet Drop Off Catering Service to Include Your Choice of Continental Buffet Breakfast or Buffet Boxed Lunch Overlay Linens for Buffet Tables Staffing Support (Housekeeping, Security, Event Coordinator) and Parking

community package

Partial or Full Day Meeting Package with Event Coordinator to Assist in Planning Professionally Appointed & Configured Meeting Space Audio Visual Equipment and Technical Support with Wireless Internet Staffing Support (Housekeeping, Security, Event Coordinator) and Parking Outside catering or otherwise purchased food and/or beverage is not permitted in the conference center. Please select an alternate package if you wish to provide food & beverage to your guests.

president’s a la carte enhancements Enhancements to Any Package Menu Upgrades Always Available China service for Any Meal Period Flowers or Special Centerpieces Specialty Linens Business Meeting Set (Notepad, Pen and Bottled water at each Seat)

7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


let’s convene Our flexible meeting space can easily accommodate a host of different meeting sizes from large events to intimate meetings. The below configuration guidelines will give you an idea of how the center can best accommodate your event. Your event coordinator will discuss the configuration needs of your event space with you in detail and work with our staff to ensure everything is ready for you upon arrival. Front Circular Entrace

187 186 185

Restrooms

Bookstore

Pre Function Rooms

D

Business Resource Room

Office Suites

C

BB&T Oak Ridge Rooms

Registration Desk

A

Restrooms

Catering Kitchen

Auditorium

B

Classroom Classroom

Classroom

130 131 132

Main Entrance

MEETING SPACE Auditorium BB&T A (Break Out Rm 105) BB&T B (Break Out Rm 129) BB&T C (Break Out Rm 183) BB&T D (Break Out Rm 103) BB&T A&B BB&T C&D BB&T Oak Ridge Rooms Pre Function 185 Pre Function 186 Pre Function 187 Pre Function Rooms Combined Open Pre-Function Space Classroom 130 Classroom 131 Classroom 130 & 131 Combined Classroom 132 Business Resource Room Total 1st Floor Conference Center Boardroom, 2nd Floor

Square Feet 6,222 859 1,015 1,014 859 1,874 1,873 3,747 696 786 696 2178 2,928 729 729 1458 816 1,667 16,838 1,124

Standing Reception

Banquet Rounds (72inch)

Theatre Style

Classroom

U-Shape

x 60 75 75 60 150 150 300 25 25 25 75 200 x x x x x

x 40 40 40 40 80 80 160 16 24 16 56 120 x x x x x

x 40 40 40 40 80 80 300 40 40 40 120 x 40 40 80 40 x

250 x x x x x x x x x x x x 32 32 70 38 20

x 20 20 20 20 40 40 40 10 10 10 x x 16 16 30 16 20

x

x

x

x

25

***Business Resource Conversation Room 107, 125 square feet, seats 4 ***Business Resource Conversation Room 108, 110 square feet, seats 4 ***Auditorium Stage, 535 square feet 7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


catering / alcohol

approved caterers The Conference Center at GTCC provides a full-service catering program to our guests as a part of the inclusive Day Meeting Package. Our approved caterers have been carefully chosen and will be sure to diligently attend to all of your food and beverage needs. Your event coordinator can assist you with menus that correspond to your selected package. Be sure to inform your coordinator in advance, of any special dietary requests you may have for any of your guests so that we can work with the caterer to plan accordingly. Our caterers work on a rotating basis and will be assigned to your event upon booking. Outside catering, nor food and/or beverage from any source other than our approved caterers, is not permitted in the conference center

alcohol Beer and wine service is available for your special corporate event. Any beer and/or wine must be provided by one of our approved, licensed caterers. A bartender/s is required for any event serving alcohol and will be provided by the caterer assigned to your event. The quantity of bartenders required will be determined by the caterer and appropriate charges will apply. All events serving beer and wine must be accompanied with food offerings. Unattended or cash bars will not be permitted. All guests will be required to present a valid photo ID to consume alcohol. Advanced notice of alcohol service must be given, at a minimum of 15 days prior to your event. The Conference Center reserves the right to require additional security at any event with alcohol service, which may incur additional fees to the Client. The caterer servicing the bar/s or conference center staff member, has the right to refuse alcohol to any guest who may appear intoxicated. 7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


technology get technical The Conference Center at GTCC is sure to accommodate your technology needs for a dynamic event. All packages include the following Audio/Visual features: VGA or HDMI presentation capabilities with drop-down screens and built-in projectors Integrated in-room sound and use of wireless or wired microphones; customized to the guest count, meeting space and event logistics Podium (or computer desk/lectern combo), adjustable lighting and wireless high speed internet Technical support on your event day and trouble-shooting as needed We also offer additional items on a reservation basis such as laptops, polycom audio conference technology, mobile plasma screens, power strips, slide presenters and laser pointers. Limited quantities of these resources are available, so please book in advance. A la carte items can be added to your package such as printer set-ups, copy jobs, flip chart sets and business meeting place settings.

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VideoConferencing

Webcast

Desktop Computer with Keyboard and Mouse

Duel Plasma Monitors

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Whiteboard

Wireless Handheld Microphone

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Hard Wired Microphone

Wireless Lavaliere Microphone

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Poly Com Speakerphone Technology

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TableTop Microphones

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Podium Desk with Lecturn

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Podium

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Short Throw Projector on Whiteboard

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Integrated Sound

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Drop Down Screen

Auditorium BB&T A BB&T B BB&T C BB&T D Pre Function 185 Pre Function 186 Pre Function 187 Classroom 130 Classroom 131 Classroom 132 Boardroom, 2nd Floor

Adjustable Lighting

GUILFORD TECHNICAL COMMUNITY COLLEGE

Wireless Internet

THE CONFERENCE CENTER

Ceiling Mounted Projector

TECHNOLOGY SPECIFICATIONS

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Chart Key

Also Available by Request (select availability may apply)

* Rolling Whiteboard * Lap Top Computers

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Available In Room Available Upon Request, (Advanced Booking Required)

* Presentation Remote

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Laptop Computer with Mouse

* Mobile 50" Plasma Screens $ Flip Chart Stand with Pad & Markers $ Staging/Speaker Platforms

$

Advanced Booking Required, Additional Charge Applies

7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


booking/usage After the initial proposal and event date/s is agreed upon, a formal contract will be sent to the event contact, detailing the event arrangements and costs. To secure your event date, the following is needed within 5 business days of receipt of contract: A returned signed contract and a non-refundable 50% deposit of the total amount due (full deposit may be required for community package guests). A $250.00 security deposit. If no damage is assessed, the Damage/Security Deposit will be refunded within 10 days. A certificate of insurance with GTCC and GTCC Conference Center listed as additional insured for no less than $1,000,000 per event. An IRS statement letter of non-profit eligibility is also applicable for any groups receiving non-profit pricing. Your reservation will automatically be cancelled if the deposit and signed contract have not been received within 5 business days. Final guest count and payment in full will be due 15 days prior to your event date. Check payments should be made out to GIRC (GTCC Innovative Resources), with Conference Center as the check memo. Credit card payments are also accepted and can either be swiped at the facility for local guests or authorized via signed authorization form for out-of-town guests. If the number of attendees is higher than the contracted amount, the Client will be invoiced for the overage at the contracted per person rate. No refunds will be provided for decreased guest counts within 15 days of the event or for less guests on the event day. Each Client must designate one person as the contact person who will have final responsibility for all decisions. All set-up and audio visual requirements of the Client must be confirmed in writing by the Client to the Conference Center a minimum of 15 business days prior to the event. Outside food/beverages or catering are not permitted at the Conference Center. The Conference Center may eject or cause to be ejected from the facilities any person engaging in or conducting him/herself in a manner that is unlawful, disruptive, abusive or offensive to other individuals in or at the facilities or premises. The Conference Center shall be at all times under control of the facilities. The Director and other duly authorized representatives of the Conference Center may enter any rooms within the facility for any reasonable cause. The entrances and exits of the facility shall be locked and unlocked at such times as may be reasonably required by the Client for its use of the facilities and as stated in the contract. The Client is responsible for any damage to the facility caused by the Client, the Client’s guests, or any individual or entity connected with the Client’s event. Scotch, masking, duct tapes and glue are not allowed on any surface. All other non-permanent adhesives must be approved by the Conference Center in advance. Banners, signs, balloons, and other media placed in hallways, entrances, parking lots, campus entrances/exits must be pre-approved by the Conference Center and shall be freestanding and removed by the Client immediately following the event. Glitter, confetti, crinkle wrap, sand or any substance that causes litter or debris inside the facility or on the grounds is prohibited. The event, including removal of all personal items, equipment, exhibits, materials, displays, and other goods and effect belonging to the Client or caused by the Client to be brought into the facility, must be concluded by the end of the contracted event time. The Conference Center is not responsible for damaged, lost or stolen items. The Conference Center reserves the right, in its sole discretion, to cancel an event due to inclement weather or other emergency associated with closing of the College. 7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


location/parking find us The Conference Center at GTCC is conveniently located off of Interstate 40, on Highway NC-68 / Lynwood Smith Expressway and just 6.7 miles from Piedmont Triad International Airport.

Legend

NG

Emergency Telephone

I PARK

Emergency Evacuation Assembly Area

8

NG

Y6

C1

HW

I PARK

LEABOURNE ROAD

Cameron Campus

C1 - Conference Center 7908 Leabourne Rd Colfax, NC 27235

CEP

parking lots Parking is complimentary and is located adjacent to the building, in the rear main entrance. There is also an overflow lot available for additional parking needs with sidewalk access. Handicap spots as well as LEV (low emission vehicle) parking spaces are also available at the main entrance. For loading and unloading of materials and/or guests, a circular driveway is available at the front of the building.

7908 Leabourne Road, Colfax NC | 336.334.4822 extension 64003

| www.conferencecentergtcc.com | ccevents@gtcc.edu


THE CONFERENCE CENTER GUILFORD TECHNICAL COMMUNITY COLLEGE

7908 Leabourne Road Colfax, NC

GUILFORD TECHNICAL COMMUNITY COLLEGE

ccevents@gtcc.edu

|

www.conferencecentergtcc.com

The Conference Center at GTCC  

Want to learn more about the Conference Center at GTCC? This information contains details on the venue, how to book the space for corporate...

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