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Sponsorship Proposal

GROOVE HIP HOP COMPETITION

Groove Hip Hop Competition Co-ordinated by DH Inc on behalf of Hoopdreamz Enterprises PTY LTD. Marketing by Mezcla Creative

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GROOVE HIP HOP COMPETITION

Contents Overview ..........................................................................................................................................3 Groove Competition Agenda .......................................................................................................4 Introduction to Sponsorship Levels............................................................................................ 5 VENUE SPONSOR ....................................................................................................................6 PRIZE SPONSOR ......................................................................................................................8 FOOD AND BEVERAGE SPONSOR ....................................................................................10 TECHNICAL SUPPORT SPONSOR .......................................................................................1 Important Information ..................................................................................................................12 DELEGATES AND STAFF ......................................................................................................12 LEGALS ....................................................................................................................................12 Important Information ..................................................................................................................13 Contacts .........................................................................................................................................15 Application Form ...........................................................................................................................16

Groove Hip Hop Competition 2009

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GROOVE HIP HOP COMPETITION

Outline The Sydney Groove Hip Hop Dance Competition is an annual event aimed at uniting youth of diverse nationalities and geographical locations. Its aim is to help them develop in an area that they are passionate about and brings together performers from various high schools and communities. It is an opportunity for amateur and professional dancers, students and artists to showcase their talents, as well as providing them an outlet, in which to develop and express their energy, creativity, teamwork and showmanship on the dance floor. Groove is the ultimate event for a savvy and younger audience – funky, edgy and in-your face, working together to fuse the exciting world of dance and a street-smart urban culture.   The event showcases talent in dance styles associated with hip hop dance and also comprises key performers including an MC, DJ, and in the past has included a host of singers, rappers and beat boxers that build the atmosphere of the show. Groove is about recognizing free expression and individualism.  It is an initiative towards gaining recognition and assimilating urban music into mainstream youth culture in the world. This year the competition will ideally be held at CarriageWorks, Evenleigh, and is expected to draw in 30- 40 Dance Crews, and 300-500 audience members. COMMUNITY OUTREACH is the theme for this year’s competition, which will be used to increase awareness about the pace of development of certain Sydney communities and the importance of playing an active part. Amongst those to be invited to speak at the event are council representatives from Cabramatta, Campbeltown, and Redfern, each of which will be supporting their councils representative dance teams, who will have been trained by Groove coordinators to showcase at the event. Representatives from the Australian Governments Youth Development and Support Program will also be at the event. COMPETITION OBJECTIVES: •

Entertain the audience with something they’ve never seen before, through the inclusion of theatrics, themes, and highly sophisticated choreographic performances.

Delight dance teams with innovative customer service, through the inclusion of catering, photographers, and feedback portfolios.

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Encourage participation in community activities

Encourage hip hop dance as an outlet for expression

Acknowledge sponsors for their support with the competition.

Have fun!


GROOVE HIP HOP COMPETITION

Groove Competition Agenda

VENUE DETAILS Groove Competition 2010 will ideally take place at: Carriage Works 245 Wilson Street Eveleigh NSW 2015 Corner of Codrington Street E-mail: info@carriageworks.com.au Phone: 02 8571 9099 Date: Between 27/09/10 – 10/10/1

Competition ideally falls between September 27th and October 10th

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• • • • • • • • • •

Start time 6pm Doors Open / DJ Spins Opening act – Custom choreographed opening act featuring all performers Community outreach theme addressed by representatives Varsity Division Perform Community Showcases Open Division Perform Winners announced Guest speakers address “Community outreach” End time 10pm


GROOVE HIP HOP COMPETITION

Introduction to Sponsorship Levels Choose from the following options based on what best meets your company’s objectives. Our sponsorship packages ensure each sponsorship level will receive exposure and recognition in many different formats throughout the Groove Competition. The different sponsorship levels are:

Groove Sydney Heat 2009

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Venue Sponsor

1 opportunity available

Prize Sponsor

2 opportunities available

Food and Drink Sponsor

4 opportunities available

Technical Support Sponsor

1 opportunity available


GROOVE HIP HOP COMPETITION

Venue Sponsor 1 x Venue Sponsor AU $5,000 excluding GST Available to donate either: • Booking for venue, or • Monetary support to • contribute to specified venue Ideal venues for Sponsorship • Carriage works, Eveleigh • Sydney Town Hall, Sydney • Seymour Centre, Chippendale Benefits • Promotion material distribution o One (1) Promotional advertisement of your choice displayed on landing page of Groove website, in the months leading to the event, and one (1) month post the event o One (1) Promotional advertisement of your choice to be printed on the back of tickets distributed for the event. o One (1) set of promotional material to be left on seats for audience members, and handed to performing teams. • Brand association o Logo displayed on promotional material distributed. o Logo displayed on intermission slideshow o Logo displayed on each dance team profile video. (20 – 30 Shown) o Logo to be on event electronic mail, and web ticket registration page • 350 words in the Event Program and 350 words of congratulations in the Feedback Portfolios. • Special thanks and visual presentation of your participation, displayed on event trailer, and post event promo video. • Speaking time (Time limit of 2 min) before the announcement of prizes • Complimentary registration and attendance for six (6) delegates (Exclusive of flights and accommodation.)

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GROOVE HIP HOP COMPETITION

Venue Sponsor Requirements • Logo (for image to be placed on Groove Competition promotional material, event trailer, intermission slideshow, dance team profile video, Event electronic mail, web registration page, and post event recap video,) as Vectorised EPS or high resolution TIF, PNG or JPEG • One (1) set of promotional material to be distributed to performance teams and audience, and printed on ticket • One (1) Promotional advertisement for website landing page • One (1) Promotional advertisement to be printed on back of tickets • 350 words for the Event Program • 350 words of congratulations • Your company web address (as a link from your logo) • Completed registration forms for six (6) delegates • Footage of your organizations donation, filmed during the event • Speech • Sponsorship or direct hire of the venue, to be paid or completed Three (3) months prior to the commencement of the event

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GROOVE HIP HOP COMPETITION

Prize Sponsor 2 x Prize Sponsor Available to donate products and/or monetary support. Open Section Prize Sponsor (excluding GST): • • •

1st Prize Open Section 2nd Prize Open Section 3rd Prize Open Section Total

- - - -

$1500.00 $1000.00 $500.00 $2000.00

Varsity Section Prize Sponsor (excluding GST): • • •

1st Prize Varsity 2ndPrize Varsity 3rd Prize Varsity Total

- - - -

$1000.00 $500.00 $250.00 $1750.00

Benefits for donating monetary or product prizes for Open section and/or Varsity Section: Promotion material distribution o Two (2) Promotional advertisements of your choice to be displayed on the side panels of two o (2) pages, one (1) per page, on the Groove website, in the months leading to the event, and one (1) month post the event. o One (1) set of promotional material to be handed to performing teams. Brand association o Logo displayed on promotional material distributed. o Logo displayed on intermission slideshow. o Logo to be on event electronic mail, and web ticket registration page. o Logo to appear on Master of Ceremonies clothing costume apparel o 200 words in the Event Program and 200 words of congratulations in the Feedback Portfolios. o Special thanks and visual presentation of your participation, displayed on event trailer, and post event promo video. o Speaking time (Time limit of 1 min) and handing of prizes to winning teams. o Sponsorship package designed based on age-bracket to facilitate your marketing needs. o Your donation recognised on the “Groove Prizes” webpage. o Complimentary registration and attendance for four (4) delegates (Exclusive of flights and accommodation.)

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GROOVE HIP HOP COMPETITION

Prize Sponsor Additional unique benefits for donating monetary prizes for Open section. o Custom choreography designed by DH Inc. to appear in agreed company marketing campaign. o Use of the crew in photographic and video based promotional material. Additional unique benefits for donating monetary or product prizes for Varsity section. o Performance by winning crew to appear on an agreed company identified marketing campaign, post the event. o Use of the crew in photographic promotional material Requirements • Logo (for image to be placed on Groove Competition promotional material, event trailer intermission slideshow, electronic mail, web registration page, and post event recap video,) as Vectorised EPS, high resolution TIF, PNG or JPEG • Two (2) Promotional advertisements for website side panels • One (1) set of promotional material to be handed to performing teams. • 200 words in the Event Program • 200 words of congratulations • Image of donated prize for Groove Prizes page as Vector EPS, high resolution TIF, PNG or JPEG • Your company web address (as a link from your logo) • Completed registration forms for four (4) delegates • Footage of your organizations donation, filmed during the event • Speech • Sponsorship or donation of products, to be paid or donated prior to the commencement of the event • Identification of future events featuring winning crew.

Groove Sydney Heat 2009

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GROOVE HIP HOP COMPETITION

Food and Beverage Sponsor 4 x Food and Beverage Sponsor AU $1,500 excluding GST Available to donate products or monetary support for: • • •

Food Water Energy Drinks

Benefits •

• • •

Promotion material distribution o One (1) set of promotional material to be distributed from your allocated distribution points at the event. o One (1) Promotional advertisement to be displayed on the side panel of the Groove website, in the months leading to the event, and one (1) month post the event Brand association o Logo displayed on promotional material distributed o Logo displayed on intermission slideshow o Logo displayed to be on event electronic mail, and web ticket registration page 100 words in the Event Program and 100 words of congratulations in the Feedback Portfolios Special thanks and visual presentation of your participation, displayed on event trailer, and post event promo video. Complimentary registration and attendance for three (3) delegates (Exclusive of flights and accommodation.

Requirements • • • • • • • • •

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Logo (for image to be placed on Groove Competition promotional material, intermission slideshow, electronic mail, web registration page, and post event recap video,) as Vectorised EPS, high resolution TIF, PNG or JPEG One (1) Promotional advertisement for website side panel One (1) set of promotional material to be distributed from your allocated distribution points at the event 100 words for the Event Program 100 words of congratulations Your company web address (as a link from your logo) Completed registration forms for three (3) delegates Staff to oversee distribution of the food or beverage Sponsorship or donation of food or beverage, to be paid or donated prior to the commencement of the event


GROOVE HIP HOP COMPETITION

Technical Support Sponsor 1 x Technical Support Sponsor Avaliable to donate (for the duration of the event) • • •

Four (4) Laptops or equivalent equipment Video Camera and supporting equipment Monetary support of ($2,000 excluding GST) to rent stage equipment.

Benefits • Promotion material distribution o Two (2) Promotional advertisements of your choice to be displayed on the side panels of two (2) pages, one (1) per page on the Groove website, in the months leading to the event, and one (1) month post the event. o One (1) set of promotional material to be handed to performing teams. • Brand association o Logo displayed on promotional material distributed o Logo displayed on intermission slideshow o Logo to be on event electronic mail, and web ticket registration page Feedback portfolios with your brand, to be distributed to all competitors • 200 words in the Event Program and 200 words of congratulations in the Feedback Portfolios • Special thanks and visual presentation of your participation displayed on event trailer, and post event promo video. • Complimentary registration and attendance for four (4) delegates (Exclusive of flights and accommodation.) Requirements • Logo (for image to be placed on Groove Competition promotional material, event trailer intermission slideshow, electronic mail, web registration page, and post event recap video,) as Vectorised EPS, high resolution TIF, PNG or JPEG • Two (2) Promotional advertisements for website side panels • One (1) set of promotional material to be handed to performing teams. • 200 words in the Event Program • 200 words of congratulations • Your company web address (as a link from your logo) • Completed registration forms for four (4) delegates • Footage of your organizations donation, filmed during the event • Sponsorship or loan of products, to be paid or loaned prior to the commencement of the event

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GROOVE HIP HOP COMPETITION

Important Information Delegates and Staff • Your sponsorship includes the following complimentary attendees – Venue (6), Prize (4), Food and Drink (3), Technical Support (4). You must register every attendee even if they are complimentary. • Travel, accommodation and expenses associated with the event are the responsibility of the Sponsor and will not be reimbursed by DH Inc. Legals • No warranty or representation are made by DH Inc. concerning the number of attendees at the Summit (“the Event”). • Dates, hours, venue and other organizational details for the Event may be modified by DH Inc. at its discretion. DH Inc. shall endeavor to give Sponsor prior written notification of any change. • Sponsorship grants DH Inc. the right to use Sponsor’s name and logo in connection with the Event promotion and production, including in all marketing materials. Sponsor warrants that it is entitled to grant such rights to DH Inc. • Sponsor understands that the Event may be audio- and/or video-recorded and reproduced in any format, including but not limited to digital. Sponsor hereby permits DH Inc. and its designees to record, transcribe, modify, reproduce, publicly perform, exhibit, distribute, redistribute, and transmit any such recording, in any form and for any purpose. Sponsor agrees to execute any additional release required by DH Inc. relating to such activity, or to give effect to this provision. Sponsor hereby releases DH Inc. and its designees from and waives all claims it or its employees, agents, heirs, or assigns may possess, now or in the future, relating to such activities. Sponsor specifically waives any statutory restriction on waivers of future claims or moral rights. • DH Inc. reserves the right to withdraw or withhold permission for the display of any item or material provided or requested by Sponsor deemed by DH Inc. to be objectionable or inappropriate for the Event. Groove Sydney Heat 2009

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GROOVE HIP HOP COMPETITION

Important Information •

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The members of the organizing committee, DH Inc. and the venue disclaim any liability for personal accident or loss or damage whatsoever suffered by any participant, accompanying person, invitee or any other person attending the Event, including without limitation any. All liability for damage to or loss of equipment or software or other goods of whatever form brought to the event. Sponsor must promote and conduct itself in a manner consistent with ethical business practices and ensure that it does not: (a) harm or diminish the name or reputation of DH Inc. in any way; or (b) bring DH Inc. into disrepute, contempt, scandal or ridicule. Sponsor must comply with all applicable laws, ordinances, and regulations relating to its Event participation, including but not limited to Event-related terms, conditions, and rules issued by DH Inc. Any delegate list supplied to Sponsor is for information only. No permissions on the use of the list are implied. Without limitation to the aforesaid, Sponsor is reminded to abide by the Spam Act, the Privacy Act(s) and business best practices for information management in handling any information received during the course of the sponsorship. All fees, due 7 days on receipt of invoice, are considered fully earned and non-refundable. If Sponsor withdraws from participation in the Event, all amounts paid shall be retained by DH Inc. as an agreed measure of compensation, and shall not be construed as a penalty or forfeiture. DH Inc. reserves the right to cancel Event entirely or in any part for any cause beyond its reasonable control, including but not limited to natural or public disaster, acts of God, venue repairs or construction, inadequate participation, market conditions, government regulation, or similar reasons. In such cases DH Inc will refund to sponsor any space fees already collected by DH Inc.; after that, Sponsor has no further recourse against DH Inc. A change to the name, venue or date of the Event is not a cancellation and no refunds will be made in these circumstances. Neither DH Inc. or the venue (the “Event Providers”) will be liable to Sponsor for any loss, damage or injury to the property or business of Sponsor, or to Sponsor’s visitors, agents, officers, employees or representatives, as a result of any cause, including but not limited to theft, fire, earthquake, water, non-availability of the venue or intermediate staging facilities, inadequate participation, accident, or demonstrations, unless such loss, damage or injury arose directly from willful misconduct of the Event Provider against whom liability is sought.


GROOVE HIP HOP COMPETITION

Important Information •

Groove Sydney Heat 2009

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Sponsor agrees to indemnify, hold harmless and defend DH Inc. against any claim, loss, liability, or expense, including all legal costs, suffered or incurred by DH Inc. arising out of or related to any claim or demand brought against DH Inc. or its directors, officers, employees, or agents by a third party arising from or in connection with any of the Sponsor’s activities/materials or breach by Sponsor of the terms of the sponsorship. DH Inc. shall not be responsible for delay or failure to perform any of its obligations under the sponsorship (including without limitation the cancellation or postponement of the Event or any event) due to causes or circumstances beyond its control. To the extent permitted by law, the maximum cumulative and aggregate liability of DH Inc. and its affiliates and related companies, and their employees, officers, directors, representatives, and agents for any costs, losses or damages from claims arising under or related in any way to the sponsorship, whether in contract, tort (including negligence) or otherwise, is limited to Sponsor’s direct damages only and shall not exceed the fees paid by Sponsor. In no event shall DH Inc. be liable for any special, indirect, incidental, consequential, punitive, or exemplary damages, including without limitation loss of profits, revenues, contracts, customers, loss of use, loss of data, goodwill, business interruption, cost of replacement goods or services, or failure to realize expected cost savings, even if advised of the possibility of same or same were reasonably foreseeable. DH Inc. may terminate this Agreement at any time without liability upon: a. Breach by Sponsor of any of its obligations; or b. Cancellation or postponement by DH-Inc of the Event or event(s) that Sponsor is participating in. In the event of DH-Inc electing to do (b) above, DH Inc. shall refund to Sponsor any fee paid.


GROOVE HIP HOP COMPETITION

Important Information •

The relationship of DH Inc. and Sponsor is that of independent contractors, and nothing in the sponsorship shall be construed to create an agency, partnership, franchise, joint venture, sales representative, employment or any other type of legal association between DH Inc. and Sponsor. Sponsor shall not create or assume any obligation on behalf of DH Inc. for any purpose whatsoever. Sponsor shall in all its activities make clear it is acting as a principal on its own account and not as an employee, agent or representative of DH Inc. This Agreement shall be governed by the laws of New South Wales. All disputes arising hereunder which cannot be settled amicably by the parties shall be submitted to the courts of New South Wales.

Contacts MARKETING & SPONSORSHIP ENQUIRIES Debbie Hatumale | DH Inc Director Direct: +614 3122 6064 Email: Debbie@DH-Inc.com.au

EXPRESSION OF INTEREST

DUE: 31st August, 2010

If you are interested in sponsoring the Groove Hip Hop Competition 2010, please complete the application form indicating your preferred level of sponsorship. Once complete, please return to DH Inc via email. Once your application has been confirmed, a tax invoice will be forwarded to you as per the payment terms below. Once secured, Debbie Hatumale will be your point of contact for any event logistic related matters you wish to discuss. An invoice for 100% of the sponsorship will be issued upon receipt of application. Payment Terms •

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All fees, due 7 days on receipt of invoice, are considered fully earned and non-refundable. If Sponsor withdraws from participation in the Event, all amounts paid shall be retained by DH Inc. as an agreed measure of compensation, and shall not be construed as a penalty or forfeiture.


GROOVE HIP HOP COMPETITION

Application Form Please complete this form and send it via e-mail or fax to DH Inc. e | Debbie@DH-Inc.com w | www.DH-Inc.com.au f | (02) 9351 3918 Attn: Mervin Uy - Technical Support Officer By signing below, you warrant that: (a) you, or the entity that you are acting on behalf of, accept the payment terms and all other terms and conditions as outlined in this document (please tick); and (b) you are duly authorized to sign for and on behalf of, and bind, the entity listed below, if any. Executed as an agreement: SIGNATURE: Date: ________________________________________________ _____________________ Print Name: ___________________________________________________________________________ Position: ___________________________________________________________________________ Sponsor: ___________________________________________________________________________ ACN or ABN: ___________________________________________________________________________ Address: ___________________________________________________________________________ Contact Person & Position: ___________________________________________________________________________ Contact Numbers: (w) _______________ Mobile: _____________ Email: _______________________________________________ SPONSORSHIP CATEGORY: Venue Sponsor (Please tick one): ! Monetary support, AU $5,000 excluding GST ! Booking of Venue Prize Sponsor (Please tick one): ! Monetary support, AU $2,000 excluding GST ! Donation of products to the value of AU $2,0000 – To be confirmed with DH Inc. Director Prize Sponsor for (Please tick one): ! Monetary support, AU $2,000 excluding GST ! Donation of products to the value of AU $2,0000 – To be confirmed with DH Inc. Director Food and Drink (Please tick one): ! Monetary support, AU $1,500 excluding GST Technical Support (Please tick one): ! Monetary support, AU $2,000 excluding GST ! Donation of Product or Equipment Terms and conditions: ! I accept the payment terms (please tick)

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