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Annual Report 2005—2006


ANNUAL REPORT TO 30 JUNE 2006 (In accordance with Section 428 of the Local Government Act, 1993)


Griffith City Council - Annual Report 2005/2006

COUNCIL’S VISION Council’s Mission Statement: The Griffith City Council has adopted a two point mission statement which it believes is the crux of Council’s role and purpose. The mission statement is:1.

To respond to the needs of the community and deliver in an economical manner those services which are the responsibility of Local Government.

2.

To provide Local Government administration that is dedicated, accountable and committed to the improvement of the quality of life and economic well-being of the citizens of the city of Griffith

Vision for Griffith City Council To be a respected organisation committed to responsible economic management and excellence in the provision of quality services and facilities through leadership, teamwork and consultation with our customers. Council’s Corporate Motto “Progress with Pride” The value of this motto is that it encourages us to deliberate on both the past and the future. •

It inspires us to reflect with respect, satisfaction and gratitude on what has been achieved in the relatively short history of our community

It provides a target to strive for, i.e the advancement of the Griffith area without the sacrificing of principle of the quality of life.

Council’s Corporate Objectives Taking into account its role and purpose as encapsulated in the Mission Statement, Council has adopted four Corporate Objectives. These objectives are:Finance & Management To employ sound financial and other management practices so as to optimise use of Council’s resources and ensure that the recipients of Council’s services receive value and contribute on an equitable basis.

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Griffith City Council - Annual Report 2005/2006

Council’s Corporate Objectives (continued) Staff Resources To employ adequate numbers of appropriately trained and motivated personnel to efficiently and effectively undertake the functions of Council.

Council Services To provide services in an effective and cost efficient manner that will satisfy the identified needs of the community.

Development & the Environment To practice systems of control and industrial promotion that recognises the need for a balance between sustainable economic development and environmental protection.

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Griffith City Council - Annual Report 2005/2006

TABLE OF CONTENTS Introduction....................................................................................................................... 6 Section 428(a) – Statement of Financial Information (attached) ...................................... 6 Section 428(2)(b) – Statement of Actual Performance ..................................................... 6 Section 428(2)(c) – Statement of the Environment Report............................................... 6 Section 428(2)(d) – Statement of the Condition of Public Works ..................................... 6 Section 2(e) – Summary of Amounts Incurred in Relation to Legal Proceedings............. 16 Section 2(f) – Statement of Expenditure on Mayoral and Councillor Fees and Councillor Expenses......................................................................................................... 17 Section 428(2)(g) – Statement of Number of Senior Staff ................................................ 25 Section 428(2)(h) – Statement of Contracts Awarded by Council in Excess of $100,000........................................................................................................................... 26 Section 428(2)(I) – Environmental Enhancement Statement ........................................... 26 Section 428(2)(i1) – Bush Fire Hazard Reduction Programs ........................................... 26 Section 428(2)(j) – Statement of Services to Assist People with Diverse Cultural Backgrounds..................................................................................................................... 28 Section 428(2)(k) – Section 67 – Private Works............................................................... 29 Section 428(2)(l) – Section 356 Contributions and Grants ............................................... 29 Section 428(2)(m) – Statement of Human Resources Activities....................................... 30 Section 428(2)(n) – Statement of Equal Employment Opportunity Management Plan Implementation......................................................................................................... 31 Section 428(2)(o) – Statement of all External Bodies that Exercise Functions Delegated by Council ....................................................................................................... 31 Section 428(2)(q) – Statement of Partnerships, Co-operatives and Joint Ventures ......... 31 Section 428(2)(r) – Additional Information........................................................................ 33

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Griffith City Council - Annual Report 2005/2006

Attachments Attachment I – 2005/2006 Financial Statements Attachment II - Management Plan Review – June 2006 Attachment III - State of the Environment Report 2006 Attachment IV - Special Purpose Financial Statements (NCP Reporting) Attachment V – Social and Community Plan 2004-2007

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Griffith City Council - Annual Report 2005/2006

INTRODUCTION

The Annual Report for the year 1 July 2005 to 30 June 2006 has been prepared to meet the requirements of Section 428 of the Local Government Act 1993. **********Due to the length of some reports, these have been included as Annexures. SECTION 428(2)(a) – STATEMENT OF FINANCIAL INFORMATION The key financial data is located as Annexure 1.

SECTION 428(2)(b) - STATEMENT OF ACTUAL PERFORMANCE Council has prepared an extensive comparison of actual performance of its principal activities with the projected performance. This report may be found at Annexure 2.

SECTION 428(2)(c) - STATEMENT OF THE ENVIRONMENT REPORT Council’s State of the Environment Report (SoE) may be found at Annexure 3. SECTION 428(2)(d) - STATEMENT OF THE CONDITION OF PUBLIC WORKS 1)

PUBLIC BUILDINGS

Name of Building

Estimate to bring to satisfactory standard

Council Chambers

2,500,000

Regional Theatre Regional Art Gallery

2005/2006 Program of Maintenance

Comments

52,000

Routine & planned maintenance

Deteriorating structural condition, poor work conditions.

100,000

12,565

Routine & reactive maintenance

Fair condition

100,000

3,000

Routine & reactive maintenance

Poor condition

Sports Stadium

30,000

9,000

Routine & planned maintenance

Fair condition

Library

Nil

2,200

Routine & planned maintenance

Good condition

100,000

1,000

Routine & planned maintenance

Good condition

2,000

Major upgrade of Centre airconditioning completed

Good condition

Aerodrome Terminal Visitors’ Centre

450,000

Annual Maintenance Required

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Griffith City Council - Annual Report 2005/2006

Name of Building

Pre-Schools Senior Citizens’ Building Saleyards Depot Buildings

State Bank House

Estimate to bring to satisfactory standard

Annual Maintenance Required

2005/2006 Program of Maintenance

Comments

Nil

Satisfactory condition

210,000

44,000

5,000

1,000

Routine & planned maintenance

Satisfactory condition

140,000

30,000

Routine & planned maintenance

Satisfactory condition

2,500,000

5,000

Routine & planned maintenance

Unsatisfactory condition – planned upgrade & amalgamation in coming years

40,000

3,500

Routine & planned maintenance

Satisfactory

Routine & planned maintenance

Unsatisfactory condition

Bushfire Office

450,000

Garbage Depot Amenities

Nil

500

Routine & planned maintenance

Satisfactory condition

Lake Wyangan Reserve

30,000

3,250

Routine & planned maintenance

Unsatisfactory condition

Pioneer Park Museum

50,000

Nil – M’tce Agreement

Routine & planned maintenance

Good condition

Parks & Ovals

100,000

10,000

Routine & planned maintenance

Good overall condition

Dwellings

150,000

7,000

Routine & planned maintenance

Fair condition

Nil

50,000

Routine & planned maintenance

Excellent Condition

Aquatic Leisure Centre

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Griffith City Council - Annual Report 2005/2006

FLEET MANAGEMENT The Fleet and Supply Services section of Council replaced the following plant and fleet assets during the last financial year. Fleet Services Plant • 7 x Utilities • 1 x Sit On Mower • 12 x Sedans • 2 x 16 Tonne Vibratory Roller • 1 x 5 tonne Tipping Truck • 1 x Water Truck • 1 x Patching Truck • 1 x 4 x4 Weedspray Unit • 1 x ATV Utility Vehicle • 1 x Skid Steer Loader Waste Fund Equipment • 1 x Garbage Collection Trailer • 2 x 4WD utilities Water Fund Plant • 1 x Station Wagon • 4 x Utilities • 2 x Small Trucks Sewer Plant • 3 x Utility • 1x Van • 1 x Large Pump • 1x Sit on Mower The Western Riverina Community Library Mobile Library Cab Chassis was replaced. Work Performed by Fleet Services Staff A total of 2683 work orders were completed by fleet services staff during the year. In addition to these, other work orders were completed by outside suppliers and water and sewer staff.

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Griffith City Council - Annual Report 2005/2006

Division Buildings Water Department Community Services Projects Rural Fire Services Fleet Services Griffith Sewerage Treatments Works Griffith Water Treatment Works Minor Plant Parks & Gardens Equipment Private Vehicles Saleyards SES Equipment Sewer Department Sewer Pump Stations Equipment Sold Waste Department Jobs Yenda Water Plant Works Department Jobs Yenda Sew Treat Plant Totals

Total No Work Orders 32 23 2 34 1761 78 76 88 31 90 3 9 5 95 32 5 13 28 10 2415

Total Time 201.8 190.3 9 171.8 5973.1 147.5 65.3 476.3 196.3 78.4 11.8 45.5 13.5 312 42 14.5 22 152 32 8155.1

Total No Work Orders 217 138 350 49 537 686 69 1 92 153 16 6 33 145 53 87 49 2 2683

Total Time 395.7 557.5 1634 140.2 1719.4 2435.3 576 2 259.8 176 3.4 24 106.5 205.7 1050.5 399.4 186.5 14.5 9886.4

Job types carried out by Fleet Services Job Type Services Basic Maintenance Breakdowns Accident Damage Preventative Maintenance Repairs/Running Upgrades/Improvements Insurance Renewals Registration Inspections Tyres, Tubes & Lines 2 Way Radios/Phones Vandalism Repairs Plant Commissioning Inspections Leave/Meetings Etc Requests for Repairs Safety Issues Test & Tag Total

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Griffith City Council - Annual Report 2005/2006

PUBLIC ROADS Griffith City Council is committed to provide, maintain and develop a physical infrastructure that can effectively and safely move people, goods and resources and respond to the demands of the changing urban and rural form. Council’s present network of roads is summarised below:

Roads

Sealed (km)

Unsealed (km)

Responsibility

15.6

0

RTA

84

0

RTA

Regional Roads

35.15

0

Council

Local Roads – Urban

142.18

11

Council

Local Roads – Rural

294.49

726.57

Council

Undeveloped Rural Roads

0

52

Council

Undeveloped Urban Roads

0

2

Council

571.42

791.57

State Main Roads – Urban State Main Roads - Rural

TOTAL

NEW ROADWORKS 1.

The following new roadworks were completed during the year involving reconstruction of the pavement and sealing. • • •

2.

The following roads were reconstructed: • • • • •

3.

Harward Road – 0.875km Scott Road – 1.0km Coombe Road – 0.77km

Murray Road - 0.63km Twigg Road – 0.70km Citrus Road – 0.48km Intersection of Blumer Avenue and Wakaden Street – 2000m2 Intersection of Willandra Avenue and Kookora Street – 1540m2

The following intersection treatments were performed: • • • •

Willandra Avenue/Merrigal Street/Ulong Street – construction of roundabout. Murrumbidgee Avenue/Merrigal Street – construction of roundabout. Boorga Road/Smeeth Road – reconstruction of intersection. Amoola Street/The Circle – traffic island.

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Griffith City Council - Annual Report 2005/2006

4.

The following new roads were created by subdivision development: • • • • •

Calabria Road – 488.1m Davidson Street – 276.8m Verri Street – 88.6m Summers Street – 186.8m Hillam Drive – 187.2m

MAINTENANCE WORKS 1.

Bitumen Roads Maintenance Council conducts a large bitumen roads maintenance program each year in order to maintain its road system in a satisfactory condition. The following bitumen resealing maintenance works were completed. RTA Roads Regional Roads Reseals: Local Roads Reseals: Asphalt: Slurry Reseals:

114,053 19,866 239,467 0 0

m2 m2 m2 m2 m2

The following primer seal works were completed. Local Roads:

24,215

m2

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Griffith City Council - Annual Report 2005/2006

2.

Gravel Road Maintenance (Gravel Re-sheeting Program)

Gravel Resheeting Program 2005/2006 Road

Cashmere Road

Length Resheeted (Km)

Total Cost

2.4

$

33,742.96

Bringagee Road

10.0

$

173,961.00

Fowler Road

31.3

$

30,165.36

Rodgers Road

1.0

$

12,438.11

Zandona Road

0.7

$

11,752.93

Bowditch Road

1.8

$

30,882.81

Quarry Road

1.4

$

28,205.41

Pool Road

2.1

$

41,621.07

Newfarms Road

2.0

$

20,437.87

Martin Road

4.6

$

60,987.32

Mancini Road

3.1

$

52,953.44

Coghlan Road

0.5

$

7,553.91

Carver Road

1.4

$

15,855.42

McClure Road

1.3

$

22,178.34

McDonough Road

1.2

$

17,268.28

McManus Road

1.2

$

12,730.62

Downie Street

0.1

$

604.51

Rifle Range Road

2.0

$

19,911.44

Webb Road

0.1

$

290.97

McCormack Road

1.4

$

15,823.86

Farley Road

1.7

$

22,824.97

Hebden Street

0.4

$

5,829.63

Bromley Road

2.0

$

16,841.09

Wallace Lane

0.7

$

6,516.72

Gribble Road

1.2

$

15,083.09

River Road

2.6

$

43,061.60

48.2

$

719,522.73

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Griffith City Council - Annual Report 2005/2006

PARKS & LANDCARE The following improvement works were completed: Saleyards • Installed a new computer system to the Scale House in conjunction with National Livestock Identification System. • Converted 30 existing sheep yards at a cost of $32,000 - this work is ongoing. • Resealed sheep holding yards and upgraded sheep loading ramps – this work is ongoing. • Upgraded canteen facilities. • Carried out investigation to construct a new livestock truck wash. Cemetery (Yenda) • Fitted a new automatic water system. • Removed old beam and constructed new beam in Lawn area. • Secured funding to upgrade water supply. Cemetery (Griffith) • New cemetery site approved (Rifle Range Road). • Constructed 3 new beams in Lawn 3 and Lawn 5. • Constructed 34 new vaults. • Constructed 3 new Capellas various sizes. • Replaced water system in the Capella section. • Repairs carried out to the main amenities. Parks & Garden & Reserves • Planted approximately 350 trees in streets and parks throughout the Council area. • The redevelopment of the Memorial Park has commenced with the area around the cenotaph being repaved, new lights being installed and garden beds being constructed - this redevelopment is ongoing. • The large gum trees in Binya Street have been lopped as these trees were considered dangerous. • A new watering system has been installed on the western end of the Community Gardens and a new toilet block has been constructed. • A new water system has been installed on the western end of the Community Gardens. • The redevelopment of Dalton Park into a multi use sporting facilities is now in the process of being considered. Picnic Area Lake Wyangan • The animal enclosure on the northern end of the picnic area has been extended to allow the animals more room to move. • Council has commenced upgrading the BBQs in this area - this work is ongoing. • A large number of new trees have been planted throughout the area. • New paving around the Alpini Shelter has been completed.

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Griffith City Council - Annual Report 2005/2006

DRAINAGE Griffith City lies within the rich Murrumbidgee Irrigation Area and is supplied with its town and irrigation supplies by a large open channel from the Murrumbidgee River. Griffith has no natural drainage. All drainage is ultimately collected by large open channels, which discharge to the ‘Main Drain J’ system. Council pays a maintenance levy in excess of $40,000 per annum to Murrumbidgee Irrigation to discharge into their drainage system

Drainage Assets

Item Retarding Basins Flood Control Structures Lined / Earthen Channels Pipes / Culverts Chambers Concrete Channels

Number 21 9 18.3 km 86 km 3020 3.08 km

Current Replacement Cost $557,065 $431,570 $1,533,876 $27,651,586 $4,407,370 $670,282

Condition of Drainage Assets

Item

Retarding basins Flood Control Structures Artificial Waterways Pipes / Pits / Chambers

Estimate to bring to satisfactory standard Nil Nil $248,000 $100,000

2005/06 program of maintenance

0 0 0 $62,000

Comments

Good Condition Good Condition Good Condition Good / Average Condition

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Griffith City Council - Annual Report 2005/2006

WATER 1. Capital Works During the 2005/06 period, the following major works were implemented: • • • • •

Construction of the new 225mm trunk water main, approx. 1.4km long on the South side of Mackay Avenue, between Bridge Rd and Yoogali. Commencement of a new 225mm trunk main from Bilbul linking the Griffith and Yenda systems. Commenced the replacement of the existing SCADA/telemetry system with a state of the art system. This program will be completed over a 3 year period at a cost of approx. $300,000. Replaced the filtration membranes at the Yenda Microfiltration Plant at a cost of approx. $120,000. Completed or commenced the following studies:- Best Practice Plan for water supplies - review of operations of the Griffith & Yenda water supplies - demand/loss management study for Griffith

A part of Council’s water savings rebate plan for the purchase of water saving devices, Council rebated $24,453 to Griffith City Residents. 2. Water Production Water Production for the 2005/06 year compared to 2004/05 was:

Griffith Potable Griffith Raw Yenda Potable Yenda Raw

2004/05 (ML) 7,460 493 397 452

2005/06 (ML) 7,431 483 503 405

3. Water Quality Water quality tests are taken on a monthly basis for independent testing. Testing is conducted for contamination, chemical composition, chlorine residual and dissolved solids. Test results showed 100% compliance against all health monitoring standards.

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Griffith City Council - Annual Report 2005/2006

SEWERAGE 1. Capital Works During the 2005/06 period, the following major works were implemented: • • • • •

Replaced the main switchboard at the Yenda (Y3) main pump station. Replaced a failing section of sewer rising main (Y1) at Yenda. Purchased 20 low pressure sewer pumping units for use in new subdivisions. Carried out repairs to chemical dosing facilities at various locations. Replaced approx. 300m of gravity sewer mains within Griffith.

Carried out or commenced the following studies: -

Odour mitigation study Feasibility study on options for the future of the Griffith Sewerage Treatment Plant. Completed route survey for the proposed Lake Wyangan sewerage system. Best Practice Plan

2. Effluent Discharge Effluent from the Griffith and Yenda plants are discharged to the drainage system. In 2005/06, the Griffith plant discharged 1537ML compared to an inflow of 2,532ML 3. Trade Waste Council continues to make advances with reforms in the trade waste area. All the major discharges have committed to an Effluent Improvement Program to review their operations, make on-site (cleaner production) improvements and some planning to install pre-treatment systems. This process will end in December 2006 when new Trade Waste pricing will apply.

SECTION (2)(e) - SUMMARY OF AMOUNTS INCURRED IN RELATION TO LEGAL PROCEEDINGS It is Council’s practice to wherever possible negotiate with the parties to ensure that legal proceedings are not commenced by Council or instigated against Council unless there is absolutely no room for negotiation. Council’s total expenditure on legal expenses during 2005/06 was $82,000, ($11,000 on development matters and $71,000 on other matters) which was expended on items such as legal advice, legal opinions, lease, licence and agreement preparation and the payment of stamp duty.

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Griffith City Council - Annual Report 2005/2006

SECTION (2)(f) - STATEMENT OF EXPENDITURE ON MAYORAL AND COUNCILLOR FEES AND COUNCILLOR EXPENSES. Mayoral Allowance

$29,000

Councillor’s Fees

$154,000

Councillors’ Expenses

$46,000

Detailed below is Council’s policy on the payment of Councillor’s expenses which was adopted by Council at its meeting of 14 March 2006.

POLICY NO: POLICY SUBJECT:

190

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

FILE REFERENCE NO:

149/150

SECTION RESPONSIBILITY:

Governance

RELEVANT LEGISLATION: PREVIOUS POLICY NO: REVIEW DATE:

PART 1 – PRELIMINARY 1. Citation 2. Commencement 3. Objectives

3 3 3

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

PART 2 – CONFERENCE AND SEMINARS 1. 2. 3. 4. 5. 6.

Who May Attend Conferences and Seminars What Conferences and Seminars May be Attended Registration Expenses Incurred Payment in Advance Categories of Payment or Reimbursement (a) Professional Development (b) Travel (c) Accommodation (d) Out-of-Pocket Expenses (e) Spouse/Partner

PART 3 – FACILITIES FOR MAYOR AND COUNCILLORS 1. 2. 3. 4. 5. 6. 7. 8. 9.

Mayor Deputy Mayor and Councillors Insurance Mayoral Car Superannuation Meals Absence Council Mileage Claim Form Council Management Claim Forms

4 4 4 4 5 5 5 5 6 6 6

7 7 8 8 9 9 9 9 10 11

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

INTRODUCTION The policy is made under the Local Government Act 1993 and directly relates to Sections 242 through to 254 of the Act. The Act requires Council to adopt a policy concerning the payment of expenses and the provision of facilities to the Mayor and Councillors. Section 428(f) requires a Council to include in its Annual Report;(a) total amount of money expended during the year on Mayoral fees and Councillors fees (b) Council’s policy on the provision of facilities, for and the payment of expenses to Councillors (c) total amount of money expended during the year on providing those facilities and paying those expenses Section 12 (access to information), Local Government Act 1993, provides that the public are entitled to inspect the Council’s policy concerning the payment of expenses incurred by and for the provision of facilities to Councillors free of charge, and may obtain a copy, either free of charge or on payment of reasonable copying charges.

PART 1 – PRELIMINARY 1.

Citation:

This policy is in accordance with the requirements of the Local Government Act, 1993, and will be cited as the “Payment of Expenses and Provision of Facilities Policy”. 2.

Commencement: This policy was adopted by Council on

3.

Objectives:

(a) To ensure that Councillors are reimbursed for actual expenses incurred (or to be incurred) by them in relation to the discharge of the duties and functions of their civic office. (b) To establish and determine the extent of the provision of facilities for Councillors and the Mayor to assist them in discharging the duties and functions of their civic office.

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

PART 2 – CONFERENCE AND SEMINARS 1.

Who may attend Conference and Seminars

Councillors may be nominated to attend conferences, seminars and similar

functions by:-

(a) the Council, through resolution duly taken (b) the Mayor, acting within his/her delegated authorities and subject to due budget requirements being adhered to. In addition, the Mayor may nominate a substitute attendee in his or her stead for functions within the Council area or the general regional area on those occasions where the Mayor is unable to be in attendance. 2.

What Conferences and Seminars may be attended?

The Conferences, seminars, workshops, courses and similar to which this policy applies shall generally be confined to: (a) NSW Shires Association Annual Conferences (a) Special “One-Off” Conferences called by the Local Government Association on important issues. (c) Local and Regional Conferences and Congresses off the various local, regional and state organizations to which this Council is a member of, or has observer status or an application with. (d) Suitable training courses and seminars considered appropriate by Council conducted by reputable and professional training organizations which further the training and development efforts of the Council with such attendance being within the budget framework. 3.

Registration

The Council will pay all normal registration costs which are charged by the organisers, including the costs of related officials luncheons, diners and tours which are relevant to the interests of the Council or assist Councillors to discharge the functions of their Civic Office.

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT: COUNCIL MATTERS Provision of Facilities 4.

Councillors

Payment

of

Expenses

and

Expenses Incurred

In accordance with Section 252 of the Local Government Act 1993 payment or reimbursement of expenses will only be for actual expenses incurred or to be incurred and shall be subject to the requirements that: (a) Travel expenses relate to travel that is on Council business, including: (i)

appointments involving Council business,

(ii)

to and from the periodical conferences and seminars of Local Government related organisations (generally as listed in Clause 4 of this policy) at which attendance has been approved;

(b) The travel is undertaken with all due expedition, and by the shortest practicable route; (c) Only reasonable amounts are claimed or accepted towards necessary out-of- pocket expenses; (d) Out-of-pocket expenses for which amount are claimed relate only to the actual verified costs of meals, travel, registration fees, accommodation, stationery and the like; (e) Any time occupied or travel incurred in other than Council business is not included in the calculation of expenses to be paid; and (f) The claim is made not later than three (3) months after the expenses were incurred, and upon voucher form for payment with appropriate tax invoices attached. 5.

Payment in Advance

The Council will normally pay registration fees, accommodation deposits and airline tickets direct in advance. Where this is not appropriate or possible, a cash allowance or cheque equivalent thereto will be paid to the attendee in advance. Any surplus cash advanced to a Councillor or mayor will be returned to the Council within 5 working days of the completion of the trip. (Cash Advance less actual invoices claimable). (b) An allowance for estimate out-of-pocket expenses may be paid to an attendee in advance, subject to a reconciliation statement, verification of expenses and the refund of any unexpended amount being submitted within a reasonable period after the close of conference, seminar or function. 6.

Categories of Payment or Reimbursement

Subject to nomination in accordance with the provisions of Clause 3, the categories of payment or reimbursement are as follows:

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

(a) Professional Development Each Councillor will be encouraged to undertake at least one Professional Development Course every two (2) years. A Personal Development Training Plan is to be prepared by the General Manager each year based on funds allowed within the annual estimates of Income and Expenditure. (b) Travel All reasonable travel costs will be met by the Council. Where appropriate, travel will be provided by air (economy class). Depending upon the circumstances, it may be more appropriate for travel to be undertaken by car. Travel by motor vehicle may be undertaken by Council vehicle (where available) or by private vehicle, subject to prior approval from the General Manager. Persons using private vehicles will be paid the kilometre allowance at the then current rate set by the appropriate Local Government (State) Award from time to time, but subject to any such payment not exceeding economy class air fares to and from the particular destination. Costs of vehicle hire and/or taxi fares, which are reasonably incurred while attending Council business will be reimbursed by the Council. (c) Accommodation Reasonable accommodation costs (including meals) including the night before and/or after the Council business where this in necessary, will be met by the Council. (d) Out-of-pocket Expenses Reasonable out-of-pocket expenses upon provision of receipts will be provided or reimbursed for costs associated with attending the conference, seminar, meeting or function including entertainment (e) Spouse/Partner

Where the attendee is accompanied by his or her spouse/partner, the attendee will be required to pay for any cost supplement involved in the accommodation (room only). All other costs for the spouse/partner (including travel and meals) are to be borne by the attendee. PART 3 – FACILITIES FOR MAYOR AND COUNCILLORS 1.

Mayor

The Mayor is entitled to receive the following benefits:

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

(a) Mayoral allowance paid monthly in arrears in addition to the normal Councillors as per legislation. (b) Transport being provided for use on appropriate occasions. (c) Secretarial services relating to the discharge of his/her Civic functions, including use of official stationery and postage of official correspondence. (d) Administration assistance associated with Civic functions, meetings and the like. (e) Supply of Name Badges, Business Cards, Diaries, Memo books and AttachÊ case. (f) Traveling expense reimbursement of attendance at Council meetings where travel in excess of ten (10) km (return) from Councillor’s residence is involved. (g) Council will supply the Mayor with a credit card, with a monthly limit to be determined, to be used in accordance with the provisions of this policy. (h) The Mayor must supply receipts and tax invoices for all expenditure incurred on their credit card. Where a receipt or tax invoice is not provided, the Mayor will repay that amount to Council. (i)

The Mayor will be supplied with a monthly statement of their credit card expense.

(j)

The Mayor will reimburse Council for expenditure incurred on their credit card of any amounts not covered by this Policy.

(k) Council shall provide a facsimile machine in the residence of the Mayor. 2.

Deputy Mayor and Councillors

The Councillors, including the Deputy Mayor are to receive the following benefits: (a) Payment of annual fees in accordance with Sections 248 and 249 of the Act, and paid monthly in arrears. Annual fees to be linked to the increase (if any) in the rate pegging limit announced by the Minister for Local Government in respect of General Fund revenue each financial year. (b) Use of Council Chambers, telephone and limited hospitality facilities. (c) Secretarial Services relating to the discharge of his/her Civic function, including use of official stationery. (d) Postage of official correspondence dealing with Council business. (e) Transport to official functions (if needed) when deputizing for the Mayor. POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

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Griffith City Council - Annual Report 2005/2006

(f) Access to photocopying facilities. (g) Supply of Name Badges, Business Cards, Diaries and Memo Books. (h) Traveling expense reimbursement for attendance at Council meetings where travel of in excess of ten (10) km (return) from Councillor’s residence is involved. (i)

Council shall provide a facsimile in the residence of the Deputy Mayor and Councillors as requested.

3.

Insurance

Council will provide, at its cost, adequate insurance to protect the interest and welfare of all Councillors in carrying out the duties of Civic Office. Council currently provides the following: (a) Councillors and Officer Liability: Provides indemnity to any person who was, is presently, or in the future becomes an elected Member of Council, or a Committee Member of a legally constituted committee under the Local Government Act 1993, in the event of personal litigation being instigated against them for any action arising whilst that person was exercising their duty. (b) Professional Indemnity: Provides indemnity to an individual against litigation resulting from the excise of their official professional duties. (c) Statutory Liability: Provides indemnity for fines and penalties arising out of the conduct of the business of Council. (d) Personal Accident: Provides for the payment of non-medical expenses and the loss of wages resulting from an accident whilst on official business for Council and a capital payment if the accident resulted in death. This cover extends to Councillors and their partners whilst on official business of Council. 4.

Mayoral Car

A vehicle equivalent to a Ford Fairlane or Holden Statesman will be made available to the Mayor, with all associated expenses to be met by Council. If the Mayoral vehicle is available but not taken, the Mayor shall be reimbursed as provided for by the Local Government (State) Award.

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Griffith City Council - Annual Report 2005/2006

POLICY SUBJECT:

COUNCIL MATTERS - Councillors Payment of Expenses and Provision of Facilities

Should the Mayor choose not to utilize the Mayoral vehicle, Council will make an annual payment of $5,000.00 payable monthly in arrears to the Mayor, to utilise his/her own private vehicle. 5.

Superannuation

A Councillor can elect to have “salary sacrifice� and have his or her allowance paid into an approved Superannuation Fund. 6.

Meals

Council will provide light refreshments following Ordinary Meetings of Council. Council will provide a meal at the Monthly Informal Council Meetings. 7.

Absence

Where a Councillor will be absent from the district for a period exceeding 6 (six) weeks, a prorata reduction in the payment of the approved Councillors fee will apply.

SECTION 428(2)(g) - STATEMENT OF NUMBER OF SENIOR STAFF During 2005/06 Council employed four (4) senior staff members on performance based contracts (in accordance with the Local Government Act, 1993) at a total remuneration cost of $607,279. General Manager

Salary Component Bonuses etc

Assistant General Manager,Corporate

Assistance General Manager, Technical

Water & Sewerage Director

$174,047

$122,809

$110,962

$80,337

-

3,054

-

$2,000

$11,660

$10,586

$10,090

$8,953

14,000

$29,304

Superannuation - Statutory - Salary Sacrifice

-

-

Non-cash Benefits

$6,914

$6,207

$6,935

$6,373

Fringe Benefits Tax

$1,331

$1,075

$433

$209

Total

$193,952

$143,731

$142,420

$127,176

GRAND TOTAL

$607,279

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Griffith City Council - Annual Report 2005/2006

SECTION 428(2)(h) - STATEMENT OF CONTRACTS AWARDED BY COUNCIL IN EXCESS OF $100,000 Detailed below are contracts awards by Council during 2005/06 other than employment contracts and contracts for less than $100,000. Included in the table below is the name of the contractor, the nature of the goods and services supplied by the contractor and the total amount payable to the contractor under the contract. Name of Contractor

Nature of Goods or Services

Contract Amount

Talmix Pty Ltd

Construction of the Bilbul to Yenda Water Supply Pipeline

$1,137,592.02

JGE Earthmoving

Citrus Road Open Drain

$541,410.20

Forlico Builders Pty Ltd

Construction of Coach Terminal at the Griffith Visitors Information Centre

$425,232.00

Talmix Pty Ltd

Construction of the Mackay Avenue (Main Canal to Yoogali) Water Main

$302,297.05

SECTION 482(2)(i) - ENVIRONMENTAL ENHANCEMENT STATEMENT This item has been addressed in conjunction with the State of the Environment Report (SoE) marked as Annexure 3.

SECTION 428(2)(i1) - BUSH FIRE HAZARD REDUCTION PROGRAMMES Management •

Pre Season Captain’s meetings were held on the 31st of August 2005. Post-season Captains’ and Group Captains’ meetings were also held on 17th May 2006.

The official opening of the Hanwood Rural Fire Brigade Station & SES Local Headquarters on Oakes Road in Griffith was held on the 25th of March 2006. Proceedings were officiated by RFS Commissioner Phil Koperberg, SES Brigadier Philip McNamara, MLC Tony Catanzariti and the Mayor of Griffith City Council.

Warrawidgee and Myall Park brigade are now owners of a new 2 bay station. The station was completed in April and will provide accommodation for their tankers and a place to hold brigade functions.

The NSW Rural Fire Service Region South Staff Conference was hosted by Griffith this year, at the Exservicemen’s Club from 6-8 June. This Conference saw up to 90 delegates of the RFS Region South and Headquarters staff converge upon Griffith for the annual staff conference.

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Griffith City Council - Annual Report 2005/2006

November 1st 2005 was the start of the Bush Fire Danger Period (BFDP) for 2005-06. The Bush Fire Danger Period extended until midnight on Monday, 17 April 2006. This decision was made due to heavy fuel loadings and weather conditions across the MIA Zone.

Matthew Ross was appointed as the Community Safety Officer, with the position of Fire Mitigation officer filled by Peter Weatherstone in August 2005.

Operations Incidents Recorded Griffith

Fire 115

MVA 13

Other 51

Total 179

Griffith district have a new Cat 1 tanker for Wyangan brigade,

MIA Zone Operations Co ordination Plan has been completed and will be sent to members of the Bush Fire Management Committee for endorsement.

The amenities renovations are underway for Beelbangera,

Outdoor staff from Griffith Council completed a Bushfire Awareness Course in early December.

Learning and Development •

A number of multi-agency exercises have been undertaken during the last four months. A combined exercise was held at the Elgas Distribution Centre in Griffith recently. Members from the NSW Rural Fire Service and the NSW Fire Brigades joined forces to participate in a joint pre-planning and exercise scenario, allowing each service the opportunity to work seamlessly together and appreciate each others capabilities.

Courses held throughout the year include: Group Leaders Rural Fire Instructors Bush Fire-fighter Village Fire-fighter Advanced Fire-fighter Crew Leader (Wildfire, Village & Safety) Prescribed Burning Supervisor and Senior First Aid.

Recognition of prior learning experience/years of service.

(RPL)

was

completed

for

those

members

with

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Griffith City Council - Annual Report 2005/2006

Community Education and Safety •

The fire trails on Scenic Hill, Griffith have been reviewed and a proposal written to classify the trails into appropriate categories (Primary, Secondary, Dormant). At this stage the proposal is with Griffith City Council and is proposed to be voted upon at the next BFMC meeting. Assistance has been given to Griffith City Council with their fire trail funding application, as they hope to be able to carry out some maintenance works.

Assistance has been given to ten brigades in the zone to apply for grants through the Rural Fire Service Association. The total value of goods applied for through the grants scheme was $52,300.

School Visits were conducted at Beelbangera Public School 14th and 15th June and Bilbul Public School on 23rd June

Our smoke alarm campaign is in full swing, with the changes to legislation as of the 1st May.

A total of 6 programs were conducted including; attendance at the Griffith Show, ‘Open Day’, a Public Meeting, and other general awareness programs.

Fire Mitigation

Griffith

Permits Issued

Hazard Complaints

DA Referrals

617

2

9

Hazard Reduction Applications 0

SECTION 428(2)(j) - STATEMENT OF SERVICES TO ASSIST PEOPLE WITH DIVERSE CULTURAL BACKGROUNDS Griffith is noted for its cultural diversity, with a higher than average number of people of European descent, primarily Italian. Other significant population groups include Fijians, Tongans, Samoans, Indians, Turks and. Pacific Islanders. Griffith has welcomed migrants and refugees. ABS statistics indicate there are 25 non-English speaking nationalities represented in the population. However anecdotal information from the Multicultural Resource Centre suggests that there are in excess of 70 first languages and 40 settled communities. There is also a relatively high proportion of Aboriginal and Torres Strait Islander people, 3.7% of the total population, compared to the state average of 1.9%. The more recent influx of refugees including those on temporary protection visas makes cultural awareness and sensitivity a high priority for the community. There is a range of services available to people from culturally diverse backgrounds in Griffith, including:

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Griffith City Council - Annual Report 2005/2006

• •

• • • • • • • •

Cultural activities such as the Lifecycle Mosaic Project The Library, in particular, is the key resource providing books in languages other than English, access to the Internet and other assistance. Of particular mention are the parallel text children’s picture books to assist migrants to retain knowledge of their home languages for their children. The collection includes books in Punjabi, Persian, Farsi, Italian, Hindi, and Turkish. Visits are also made to the library by English language classes from the local TAFE College. Provision of Settlement Services for recent arrivals Council is represented on the Community Relation Commission’s Regional Advisory Council Griffith City Council is a pilot LGA in the CRC Local Ethnic Affairs Priority Statement Griffith City Council is represented on the Social Issues reference group Grants schemes which are linked to the recommendations of Social, Community and Cultural Planning Cultural Planning (which won the 2006 Cultural Planning Award Creative Riverina Youth Team (CRYT) which works with young people from diverse backgrounds including Italian, South Pacific Islander, Indian (see highlights below) Hosts Harmony day celebrations

SECTION 428(2)(k) - SECTION 67 - PRIVATE WORKS Council at its meeting of 28 June 2005 determined specific fees and charges for private works to be undertaken in 2005/06. Work was then undertaken on behalf of private individuals in accordance with Council’s policy and there were no specific resolutions relating to any of the work performed. The works which all, in real terms, are of a minor or ordinary nature fall within the usual activities Council permits to be carried out under delegation to senior staff with the charges to be applied in accordance with the principles adopted by Council (i.e. full cost recovery and profit). In late 2002, Council on the recommendation of the ICAC adopted a Private Works Policy in respect of works undertaken for and on behalf of Council staff.

SECTION 428(2)(l) - SECTION 356 CONTRIBUTIONS AND GRANTS The total amount contributed by Council during 2005/06 for contributions or grants under Section 356 of the Local Government Act 1993 was $46,562. This includes a community grants program of $29,150, which was continued to assist self-help community organisations in a range of programs/projects.

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Griffith City Council - Annual Report 2005/2006

SECTION 428(2)(m) – STATEMENT OF HUMAN RESOURCE ACTIVITIES Business Improvement In 2005/06 Council focused on establishing a strong performance driven regime based on structured business improvement programs. The Business Improvement groups continued their work throughout the year and produced solid results in terms of generating improvements across the four key areas: Leadership, Performance, Salary / Remuneration / Structure and Systems and Processes. Manex sponsored three major projects dealing with Enterprise Bargaining, Budget Management and HR Management and Administration. Council programmed a number of courses and workshops for managers to further develop their skills in contemporary business practices and a significant improvement in the structure and quality of corporate planning and budgeting practices was evident during the year. Benchmarking was introduced across the organisation and 13 projects were commenced during the year. One major business review was undertaken during the year with a review of the Information Communications and Technology department. Human Resources Staff numbers increased marginally to around 350 during the year, reflecting continuing growth in the scope and quantity of services being provided by Council. Recruitment of professional staff proceeded well during the year but it continues to be a problem recruiting to trades positions. Council has continued its program of investing in the talents of the local community with a steady growth in traineeships. Forty nine staff participated in the following traineeships: • • • • •

Construction Planning Governance and Administration Rangers Water operations

This year Council also made available three professional traineeships: one in engineering and two in engineering design. Council invested in excess of $300,000 in the training and development of staff during the year and this included professional and technical skills and qualifications. Over 85% of all staff received formal training during the year. With the introduction of Work Choices legislation in March 2006, Council commenced operating under the federal legislation. Council is looking at opportunities to establish a Collective Agreement with staff during 2006/07 and thereby create employment conditions which best suit the needs of our local workforce. Council defended two unfair dismissal applications during the year. Both cases were yet to be finalised at the time of this report.

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Griffith City Council - Annual Report 2005/2006

Occupational Health and Safety. Council adopted a stronger stance with safety during the second half of 2005/06 following a review of all relevant policies and procedures. A major project was commenced late in the year which when completed in September 2006 will deliver a comprehensive set of policies and procedures supported by process mapping and decision making software. This will ensure Council is fully compliant with Australian standards. The number of incidents during the year continued to decline and Workers Compensation costs were well within estimates. Payroll This area continued to expand beyond its normal role with a regular program of worksite visits and involvement in changes to the pay system. Most notably payroll staff played a key role in effecting changes to Council’s performance bonus system. Other highlights during the year included the finalisation of Disability Allowance payments, a pay rise in November 2005 and adjustments for On-Call Allowance.

SECTION 428(2)(n) - STATEMENT OF EQUAL EMPLOYMENT OPPORTUNITY MANAGEMENT PLAN IMPLEMENTATION. During 2005/06 the effectiveness of the policies and practices of Council’s EEO Management Plan were reviewed and updated in line with other HR policies and practices to ensure their continued effectiveness.

SECTION 428(2)(o) - STATEMENT OF ALL EXTERNAL BODIES THAT EXERCISE FUNCTIONS DELEGATED BY COUNCIL There were no external bodies that exercised delegated functions on behalf of Council during the 2005/06 financial year.

SECTION 428(2)(q) - STATEMENT OF PARTNERSHIPS, CO-OPERATIVES AND JOINT VENTURES During 2005/06 Council was a member or a party to a number of co-operatives and partnerships for the benefit of the community. These included: (i)

Western Riverina Community Library (WRCL) – WRCL is a co-operative of six Councils being Griffith City, Carrathool, Hay, Narrandera, Murrumbidgee and Jerilderie Councils which provide a contemporary library service to those local government areas for particular people in remote locations.

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Griffith City Council - Annual Report 2005/2006

The Joint Library Managers are located in the Griffith Library from where the service is administered. Griffith City Council also manages the group finances and arranges the audit. The Executive Officer of the group is Griffith City Council’s Assistant General Manager Corporate. Griffith’s 2005/06 cash contribution WRCL was a figure of $156,787 a 9.2% increase over the previous year. Some of the assets of the WRCL are shared resources for example of book mobile between Griffith City Council and Murrumbidgee Shire Council and a further vehicle being shared between Carrathool and Jerilderie.

(ii)

Western Riverina Noxious Weeds Advisory Committee - The Council participates in a regional grouping of Councils that extend along the Murray as far as Wentworth and includes Councils such as Balranald, Hay, Temora, Bland Shire, Carrathool, Murrumbidgee, the Murray Noxious Weeds County Council, (Wakool & Murray), Conargo, Deniliquin, Winduran, Griffith, Leeton, Narrandera and Jerilderie. The purpose of the Regional Noxious Weeds Committee is to have a regional approach for the specific noxious weeds treatments for the purpose of distribution of State Government grant money from the Department of Agriculture is laudable however the inordinate amount of procedural administration appears to outweigh the financial benefit of the regional grants on a large number of noxious weeds grant application. The State Government has changed its grant allocations to only deal with any new infestations of new noxious weeds in the area. This is severely limiting Council’s ability to maintain treatment on traditional noxious weeds in its areas without State Government funding. Most of the lands involved where Council has responsibilities are in fact State Government or Crown Lands. Council provides assistance along with other Riverina Council’s to maintain the employment of the Riverina Regional Noxious Weeds Coordinator. Regional grants consist of $29,795 and a further grant of $61,680 was secured during 2005/06. The individual regional management plans that have been developed include St Johns Wort, Spiny Burr Grass, Silver Leaf Nightshade, Johnson’s Grass and Alligator Weed. Council in conjunction with Murrumbidgee Irrigation, Carrathool Shire and more recently Hay Shire have been involved with containing an infestation of Alligator weed within the waterways at Barren Box Swamp and Mirrool Creek Dam. Considerable amount of expenditure has been incurred in containing this threat to the waterways, which would have environmental ecological disaster proportions to rural productive lands and derogation of the water quality.

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Griffith City Council - Annual Report 2005/2006

SECTION 428(2)(r) - ADDITIONAL INFORMATION STATEMENT OF RATES WRITTEN OFF During 2005/06 the following rates were written off:

Pensioners (Section 583)

Rates $500,882

Charges $54,066

Total $554,948

SOCIAL AND COMMUNITY PLAN With the lodgement and implementation for Griffith City Council’s Social and Community Plan, Council has taken a strong role in advocating for the needs of our diverse community to other government sectors. Recognition of our strength in this area is the selection of Griffith City Council as a pilot centre for a project Ethnic Affairs Priority Statement. This project will develop a framework to assist local councils to implement the principles of multiculturalism locally. It also has seen Council work closely with lead agencies in the community towards developing long term and sustainable networks. Report on adopted Access & Equity Statement is below. PROGRAMS FOR THE NEEDS OF CHILDREN Council provides a number of programs through its community facilities, along with an impressive number of programs through its cultural facilities entities, along with a notable array of Council provided sporting facilities in the City.

Griffith City Library has had an excellent record of providing innovative children’s programs attracting many hundreds of children. Weekly story half-hours are held to encourage the under 5’s to experience the joy of books and reading, with library staff donning a magical, shimmering storycape to capture the children’s imagination. School holiday story times were also held for an older audience along with themes for Easter, Christmas, Australia Day and Children’s Book Week. The library maintains a dedicated parenting section offering the latest titles to assist parents, complemented by videos, DVDs and brochures. Mothers groups also regularly use the library as a safe and comfortable meeting place where they can enjoy companionship and share books with their children. The newly refurbished library features a brilliant children’s mural and bright scatter cushions to add to the atmosphere. A baby change facility is also available.

At the Griffith Regional Art Gallery children are encouraged to visit the gallery and to become involved, if fact our youngest helper is eight years old. “International Year of Rice” art competition had two special sections for school students to express their creative flair. “Art Express” showcased fantastic major works by Year 12 visual art students from all over NSW. School groups are encouraged to visit the gallery, and information is sourced for students for school projects and study. The free felting workshops during school holidays saw students learning the wonderful art of felting and producing wonderful pieces.

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Griffith City Council - Annual Report 2005/2006

Griffith Regional Theatre The Griffith Regional Theatre has a strong commitment for providing young people with access to the performing arts. This year the Theatre programmed performances by Monkey Baa Theatre for Young People, Spare Parts Puppet Theatre and the Sydney Opera House Baby Proms. All performances in the Theatre's season had significantly discounted tickets available for young people under the age of 20. The theatre runs an ongoing program of drama workshops for young people aged 5-21. Through working with the Creative Riverina Youth Team the theatre has provided local young people a performance space to showcase there talents through the staging of a Variety Night, Bands Night and a Youth Stage at La Festa, The Griffith Regional Theatre provided support for an exhibition in the theatre foyer. Artz Ability showcased paintings and other artworks from local young people living with disabilities.

Griffith Regional Aquatic Leisure Centre The Griffith Regional Aquatic Leisure Centre opened in February 2000. The complex is built on the former Olympic Pool site. This indoor multipurpose facility provides year round programs, and recreation services in a safe, maintained and friendly environment. The centre offers a comprehensive range of programs from Learn to Swim, Swim Coaching, Aquaerobics, Neurological Aqua-rehabilitation, Post Surgery Aqua-Physiotherapy, Bronze Medallion Courses, Les Mills Aerobic classes, Crèche for child minding, Tai Chi, Tae Kwon Do and Pilates. This year saw the successful application for “Grey Water Recycling” project grant from the Department of Environment and Heritage. A $50,000 grant will enable the facility to recycle 95% of the grey water from the backwashing process of pool water. Staff was involved in a fundraiser for the purchase of a pool inflatable. The item purchased is called “Ocean Challenge”; this inflatable pontoon provides fun activities for youth to enjoy whilst they are visiting the pool. 16 local business houses donated money for the purchase of Schwinn Spin Bikes for the gymnasium. This very successful program is an intense cardio workout simulating an outdoor bike ride, with the spin bikes having options to increase the intensity of the spin of the 18kg spinning wheel. NSW Health funded a beneficial program called “Encore”. Encore is an exercise program specifically for women who have experienced a mastectomy, lumpectomy or breast reconstruction surgery at any time in their lives. Encore encourages floor and pool exercises in an environment for individuals to network with other people in similar situations. A steering committee has been formed to assist in the future expansion of the gymnasium, crèche and pool hall, including the proposal for a new outdoor 50 metre pool and waterslide. The development is proposed in 4 stages with a quantity surveyor detailing and costing the concept plans. West End Stadium This year saw the inclusion of the Westend Stadium under the Leisure Services Manager, The stadium provides a range of indoor sports options including basketballlocal inter school, open state league and western NSW Junior league competitions, badminton, netball, volleyball, Walkball and indoor hockey. Coaching and basketball clinics are a regular feature most holiday periods at the stadium. The Leisure Services philosophy is: To provide every community member, regardless of age, ability or level of fitness, a facility and standard of service where the quality of life may be enriched.

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Griffith City Council - Annual Report 2005/2006

Creative Riverina Youth Team is a youth community development program. In 2005/06 CRYT focused on partnership development and becoming sustainable through entering into a funded partnership with The Foundation for Young Australians. This resulted in some amazing work on community mapping, research gathering and visioning. This is a capacity building partnership with one of Australians finest philanthropic organisations. Motto: Giving Youth A Voice Vision: Our vision is to empower young people and strengthen our community Guiding Values: • CRYT believes in social justice – a fair and just society with equitable access to resources and opportunity for all • CRYT works in partnership with young people and our community to act as a catalyst for change • CRYT acts with integrity in everything we do and are accountable for the actions we take • CRYT uses our voice to strengthen outcomes for young people • CRYT is passionate about our work and value innovation and creativity in the achievement of our vision. • CRYT values the safety and well-being of young people • CRYT values diversity and embraces challenges • CRYT operates in the spirit of inclusiveness, respect and tolerance • CRYT organise drug and alcohol free events and projects • CRYT enjoys working as a team and sharing our experiences and knowledge to gain better skills in order to strengthen our community

CRYT’s major event is the YAK stage which was hosted in front of a crowd of at least 10,000 as a part of the La Festa celebration. YAK is an active proponent of celebrating diversity and addresses access, safety and boredom

YAK: Youth Arts Kulture. This was a youth week initiative developed by local group Creative Riverina Youth Team (CRYT). Yak was a partnership. As part of the 2006 La Festa Easter street festival in Griffith an innovative project partnership was developed between La Festa Inc, Griffith Lead On and CRYT (Creative Riverina Youth Team). The idea was to draw on the strengths of each partner organisation in delivering a youth element to the annual La Festa program. In effect a youth stage dedicated to music, art and youth culture. YAK (Youth Arts Kulture) stage became far more then just an out door event hosting local and internationally acclaimed acts. As a youth and community capacity building project YAK stage has proved itself to be extremely successful.

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Griffith City Council - Annual Report 2005/2006

Both Lead On and CRYT are youth development organisations that believe that for a community to remain cohesive, and grow it must engage meaningfully with young people. Lead On and CRYT youth committees identified that not only did the event need to be big but the stage needed at least one big head line act to attract young people to the festival. Thanks to $10,000 contributed by CRYT not one but two nationally acclaimed acts were secured - Local Knowledge and Kid Courageous . In keeping with the multicultural focus of La Festa great care was taken to deliver an event that represented and catered to the diversity of Griffith’s cultural make up. Lead On and CRYT addressed this issue by asking young people from as many different backgrounds as possible what it was that they wanted to see on stage. What resulted was a mix of contemporary acts that included Koori rappers, South Pacific Islander MCs, African singers, Italian rock idols, Anglo country balladeers and more. While perhaps not defining cultural identity in a traditional sense this method proved to be most popular with young and high lighted Griffith’s true contemporary cultural diversity.

Community Cultural Development Outcomes The key CCD factors identified by the young people involved in YAK were; • • • • •

Local entertainment opportunities and exposure to high profile performers. Professional development opportunities for young performers and artist. Active inclusion in community decision making process. Youth representation in community events. i.e. La Festa. Diverse cultural representation in community activities.

YAK stage attempted to address these issues through the series of workshops, youth comity meetings, volunteer and performance opportunities that YAK project provided. WORK SHOPS •

“So you wanna be a rock star” a professionally facilitated one day workshop aimed at giving young performers and people interested in the music industry insight into the workings of the Australian music industry. The workshop was conducted by professional band manager and musician Rod Collins of the Cliffy Davis Good Time Band. Street Art: Two days of workshopping with talented young local artist Danielle Salvestro. The out come being a Street Art style public art work for display at YAK stage. The workshop not only concentrated on artistic skills but also on the social, legal and personal safety aspects of aerosol art. YAK rock n roll choir: a ten piece youth choir performing rock tunes on stage at YAK. The Choir came together over five weeks with valuable performance, singing and musical arrangement tutoring by professional musician Andy Heaney and a theatre director Scott Howie. YAK beaters: a percussion orchestra of sorts. The Beaters provided entertainment between acts at YAK stage. four weeks of rehearsal and workshopping ideas. The group had a floating membership of between three and twelve young people throughout the day.

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Griffith City Council - Annual Report 2005/2006

• •

Polish your ACT: Two days of performance critique and refinement for the young performers on YAK stage. The work shop allowed new performers to rehearse on a professional stage with performance and arrangement advice on hand from professional music and theatre industry players. Audio visual production and graphic design: A number of small work shops were undertaken to allow young people to learn how to use Audio visual production skills and graphic design to promote the event. As a part of these workshops two TV ads and a selection of press ads were made and successfully used. YAK zine: One day intensive workshop to create a self published magazine focusing on the aftermath of YAK stage. DVD documentation: a group of four young people were given basic training and creative support in the use of video cameras, editing equipment and audio tools to create the DVD that accompanies this document.

Less formal youth development was undertaken as part of on going youth comity meetings. These meeting gave young people a direct hand in the decision making process for YAK stage and also allowed for mentoring opportunities in areas like financial accountability and project management. OUTCOMES • • • •

• •

The knowledge that young people are capable of great things. Unreserved support and praise from broader community. Youth engagement with a diverse cross section of the community. Community organisations, business, local Council, PCYC, TAFE, media and peers. Youth involvement from sections of the community who are traditionally under represented in community events. YAK stage benefited greatly from the strong involvement of young KOORI people in particular members of the KOOL (Koori Options for Open Leaning) course at Griffith TAFE. Real youth involvement in the production of a first class festival event. Skills and confidence building both on a personal level and also in areas such as community involvement, project management, multi media techniques, performance skills, event coordination, decision making and more.

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Griffith City Council - Annual Report 2005/2006

REPORT ON ACCESS AND EQUITY STATEMENT Access and Equity Activity Statement The Social and Community Plan examines the needs of the local community, including groups that may be disadvantaged in some way, and formulates access and equity activities that Council and/or other agencies could implement to address identified needs. Access and equity activities are any activities that aim to promote social justice and enhance community well-being. They include: •

a Council's social/community welfare, health, cultural and recreation activities;

the access and equity aspects of other Council activities such as providing infrastructure, information, services, planning and regulation, and levying rates.

In line with the principles of the Social and Community Planning process, the Council’s adopted vision is: To be an acknowledged major regional centre with an emphasis on best agricultural practices, providing: •

a viable local economy with sustainable development and growth;

a clean and ecologically sustainable built environment and natural environment;

a quality lifestyle for residents; and

a pride in our cultural diversity.

In 2004, Griffith City Council developed its third Social and Community Plan (2004-2007) and its Cultural Plan (2004-2007) to inform its access and equity activities. Copies of both documents are available to residents: • • •

through the 28 day Public display prior to final adoption of the plans at council offices and the library; by request from the Council offices and library.

The General Manager will report to the Council within two months after the end of each quarter, about the extent to which the performance targets set for access and equity activities have been achieved during that quarter.

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Griffith City Council - Annual Report 2005/2006

Annual Reporting Annual reports will also include a comparison of the actual and projected performance of Council's access and equity activities during the year including the reasons for any differences. Annual reports will include details of activities undertaken by Council during the year to promote services and programs that provide for the needs of: • Children; • Young People; • Women; • Older People; • People with Disabilities; • Aboriginal and Torres Strait Islander People; • People from Culturally and Linguistically Diverse Backgrounds; • Single Men; • The community as a whole. Annual reports will identify three key result areas for each activity aimed at assisting people from culturally and linguistically diverse backgrounds. The following access and equity recommendations have been derived from the Social and Community Plan (2004-2007) and are included in the Management Plan for implementation by Council in 2005/06. Recommendations are outlined for both key target groups and the community as a whole.

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Griffith City Council - Annual Report 2005/2006

Part A

Children

Planned Access and Equity To improve the planning and coordination of children’s services.

To improve access to child care.

Activity Objectives Establish a children's services committee.

Performance Targets

Status

Plan developed for childcare and preschools.

March 06: endorsement within Families First network. Griffith City Council now hosts all meetings and is a pivotal key stakeholder. Terms of reference are developed and projects are being strategically developed in a collaborative approach with local providers.

Consultation with children’s services in the planning of playgrounds, parent facilities and footpath and bike tracks.

Seek funding from the Commonwealth government to complete a childcare needs analysis.

Funding application submitted. Needs analysis completed.

With a review of activity objectives, engagement strategies and visible action will be a priority, with planning for funding and joint priorities established. Will link in with Federal Funded Local Answers project being developed and implemented by local service provider, Dorothy Waide Centre for early learning.

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Griffith City Council - Annual Report 2005/2006

Part B

Young People

Planned Access and Equity To improve recreational options available to young people.

To recognise the current work being undertaken by young people.

To consult with young people.

Activity Objectives

Performance Targets

Status

Establish a Community Youth Development Officer position.

Promotion of youth services and events.

Organisational structure amended to include CRYT Youth Development Officer.

Promotion of coordination and communication between services.

CRYT Youth Development Officer recruited. A calendar of events for CRYT is developed and implemented.

The Youth Advisory Board has undertaken a strategy review which has been endorsed by Council. This strategy will include an opportunity for input into development applications.

Encourage youth friendly initiatives in the Section 96 allocations and major development applications, in particular for public facilities and plazas.

Number of letters sent and meetings held which lobby and advocate for youth services.

Council endorse CRYT as a committee of Council and allocated funding on annual basis

Policy endorsing CRYT adopted. Budget created for CRYT.

Attained May 05

Establish a Youth Council.

Youth Council established.

Attained December 04

Number of youth friendly developments approved.

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Griffith City Council - Annual Report 2005/2006

Part B Planned Access and Equity To improve local training and employment options the young people.

To improve support services for young people.

Young People (continued) Activity Objectives

Performance Targets

Status

Promote and support employment assistance programs.

Employment assistance programs established.

Council has been a part of the Western Riverina Higher Education Reference Group, the committee which is overseeing the process of establishing a university in Griffith.

Lobby for a local university campus and a broader range of TAFE courses.

Number of letters sent and meetings held which lobby and advocate for improved further education options.

February 06: funding submissions sent (pending)

Lobby for establishment of a court support service and broader availability of legal aid.

Number of letters sent and meetings held which lobby for improved legal services for young people.

Meeting and Consultation Outcomes NSW Police Youth Justice Conferencing – Wagga Councillor at Southern Riverina Youth Support Services Aboriginal Legal Service Juvenile Justice Officer – Department of Juvenile Justice – Macquarie Legal Centre KOOL and SRYSS It is crucial that these consultations feed into the next Social and Community Plan and crime prevention with clear and achievable recommendation.

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Griffith City Council - Annual Report 2005/2006

Part C Planned Access and Equity To improve services for women.

Women Activity Objectives

Performance Targets

Status

Lobby and work in partnership with service providers to fill gaps in service provision.

Number of letters sent and meetings held which lobby and advocate for improved services for women.

Griffith City Council has included International Women’s Day on its calendar of annual events.

Lobby for establishment of a court support service and broader availability of information on legal matters.

Number of letters sent and meetings held which lobby and advocate for improved legal services.

The ongoing discussions on court support and legal aid will continue. However, a local religious organisation has started serving tea and coffee in the foyer of the Court House: a strategy which had clear importance. Much of this discussion links in with NSW Police, Domestic Violence Committee, Women’s Refuge.

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Griffith City Council - Annual Report 2005/2006

Part D Planned Access and Equity To improve access to facilities.

To improve local health services.

Older People Activity Objectives

Performance Targets

Status

Include specific priorities for footpaths, pedestrian crossings and ramps in its Management Plan.

Budget allocated and timeframe set to meet priorities.

There is a bike path and footpath strategy underway.

Lobby and advocate for improved local health services.

Number of letters sent and meetings held which lobby and advocate for improved health services.

Consultations HACC Worker Multicultural Disability Advocacy Association Aged Day Care Centre

Work in partnership with the local hospital to inform the community about plans for the hospital upgrade and to promote community involvement with the hospital. Lobby for increased respite care services.

Meetings held with hospital. Information made available to the community in a number of forms.

Council has a seat in the new structure of NSW Health within our region, and there is great community involvement at a non executive level.

Process for community involvement in hospital planning established.

Number of letters sent and meetings held which lobby for improved respite care.

There is a community response to the need for respite care with a project entitled “Bricks for Life� being developed under the auspices of Griffith Suicide Awareness. There is ongoing participation in forums relating to respite care, however general community disharmony with the NSW Health Department.

Part E

People with Disabilities

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Griffith City Council - Annual Report 2005/2006

Planned Access and Equity To improve access to facilities.

Activity Objectives Reconvene the Access Committee to monitor and review access across the LGA.

Work with the interagency group to promote strategic planning to promote the best interests of people with disabilities.

Part F

Performance Targets

Status

Access Committee Attained and ongoing. established and meeting regularly.

Council representation at interagency meetings.

Attained and ongoing.

Aboriginal and Torres Strait Islander People

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Griffith City Council - Annual Report 2005/2006

Planned Access and Equity To promote the inclusion of Aboriginal and Torres Strait Islander people into the general community.

Activity Objectives

Performance Targets

Status

Recognise prior ownership of Wiradjuri country as part of council's community events.

Wiradjuri elders present at official events to welcome people to Wiradjuri country.

Attained and ongoing.

Erect signs welcoming people to Wiradjuri country.

Signs erected.

Signs to be erected late 2006.

Fly the Aboriginal flag on days of particular significance to the Koori community.

Established calendar for flying of Aboriginal flag.

Attained and ongoing.

Encourage displays of Aboriginal art.

Number of displays of Aboriginal art in community.

Whilst there is no strategy, there are public displays of Aboriginal Art each year, with relationships developed with the local General Education Department of Griffith TAFE and the Aboriginal Arts and Cultural Program (now defunct).

Promote cultural awareness training for all service providers and in particular council employees, health service providers and childcare providers.

Cultural awareness training held.

First round of cultural awareness training delivered.

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Griffith City Council - Annual Report 2005/2006

Part F Planned Access and Equity To improve consultation with the Aboriginal community.

Aboriginal and Torres Strait Islander People (Continued) Activity Objectives

Performance Targets

Establish an Aboriginal Advisory Group to represent the views of key groups such as the Koori Youth Forum and Kool program and advocate for the needs of the Koori community in general.

Aboriginal advisory group established and meeting regularly.

Establish an Aboriginal Community Liaison Officer position to: • assist the Aboriginal Advisory Group in their work with the Council; • facilitate programmes and activities for Koori youth; • assist the Koori community to address the needs and issues identified in the Koori youth Forum held in September 2002.

Aboriginal Community Liaison Officer appointed.

Status

Attained and ongoing.

Plan established to meet needs.

Position created but not funded.

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Griffith City Council - Annual Report 2005/2006

Part G

People from Culturally Diverse Backgrounds

Planned Access and Equity

Activity Objectives

Performance Targets

To promote the inclusion of people from culturally diverse backgrounds into the general community.

Take a lead role in the promotion of multiculturalism

Number of joint projects with the Multicultural Resource Centre

Status

Establishment of migrant settlement services, to replace the old Multicultural Resource centre. Funded through DIMA, Council is employing two workers, and having the centre open five days a week. Council is trialling a program where it rents its house in Yambil St to newly arrived migrant families who are having trouble finding a place to live. It has three bedrooms and will only house one family at a time, until they can find another through the real estate agents and with the assistance of Settlement Services A list has been compiled of multicultural events and programs which promote harmony, celebrate diversity, and showcase culture, to gauge what events Council should endorse and support in the future. Surveying of local groups and individuals to come up with council run multicultural events

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Griffith City Council - Annual Report 2005/2006

Part G Planned Access and Equity To improve access to support services.

Part H Planned Access and Equity To improve facilities available for newly arrived men in town.

People from Culturally Diverse Backgrounds (Continued) Activity Objectives

Performance Targets

Status

Work with the local media to encourage more reporting on cultural groups.

Incidences of positive reporting in the local media.

Lobby for a local Department of Immigration and Multicultural and Indigenous Affairs (DIMIA) office.

Number of letters sent and meetings held which lobby for a local office of DIMIA.

Lobby the Department of Education to provide an intensive English Centre and other literacy training options.

Number of letters sent and meetings held which lobby for improved literacy training options.

Discussions with • NSW Commission Children & young • People and the Department of Education and Training ongoing. • There are 2 providers of AMEP, however for young people entering the school system it is vital to improve literacy and educational outcomes by ensuring appropriate levels of resources and qualified teachers are available, This is currently not the situation with anecdotal advise indicating that young refugee migrants are being placed in “lower classes” due to English skills and DET’s inability to resource these communities appropriately

Single Men Activity Objectives Make provision for shower facilities and an information and referral service for newcomers to town, in the new bus transit.

Performance Targets Completed building has shower facilities and information and referral service.

Status

Building of the bus interchange has commenced. However, the shower will not be included due to safety reasons, and a con-current review of section 94 planning, with a potential option being a multi-purposes community centre to include such facilities.

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Griffith City Council - Annual Report 2005/2006

Part I Planned Access and Equity To ensure the outcomes and output of the Social, Community & Cultural Plans are attained and reviewed in line with community expectation.

To promote coordination and cooperation in the community services sector.

Community Issues Activity Objectives

Performance Targets

Restructure the Council to create a Community & Cultural Services Department.

Restructure undertaken.

Appoint a Community Development Officer to facilitate coordination of services and service development.

Community Development Officer appointed.

Status

Attained

Community & Cultural Services Director appointed.

Attained

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Griffith City Council - Annual Report 2005/2006

Part I Planned Access and Equity To promote coordination and cooperation in the community services sector.

Community Issues (Continued) Activity Objectives

Performance Targets

Status

Assume a leadership role.

Number of strategies initiated by council.

Community Services Guides (for each of the Target Groups); annual directory.

Be fully informed about what services exist locally.

Community services directory developed.

Attained.

Be involved in interagency meetings.

Number of community interagency meetings attended.

Regular attendance and membership of Interagency. Also established a Children Services Steering Committee.

Promote the development of interagency referral systems to ensure that people in need can access the appropriate service as quickly as possible.

Interagency referral system developed.

Referral information on hand.

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Griffith City Council - Annual Report 2005/2006

Part I

Community Issues (Continued)

Planned Access and Equity To improve communication & information flow between Council & the community.

To improve social planning & development in the LGA.

Activity Objectives

Performance Targets

Status

Prepare a communication strategy in consultation with the community to communicate Council’s plans and activities.

Communication strategy developed.

Economic Development is benchmarking communication strategies and Griffith City Council strategy is in development.

Update the community information directory annually.

Community information directory updated.

Attained.

Prepare a community services directory and updated annually.

Community services directory developed.

Attained.

Develop a longterm plan for social infrastructure and welfare options necessary to support the development of Griffith, in line with The 30 Year Growth Strategy.

Long-term social infrastructure plan developed.

Planning for Section 94 underway which will lead to a long-term social infrastructure program.

Social & Community Plan reviewed annually.

Review Undertaken. Strategy developed. Strategy implemented

Annual reviews through Annual Report process quarterly reviews through Management Plan.

Assume a leadership role.

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Griffith City Council - Annual Report 2005/2006

Part I Planned Access and Equity To address a range of environmental issues.

Community Issues (Continued) Activity Objectives

Performance Targets

Status

Introduce a kerbside recycling program.

Kerbside recycling program introduced.

Ongoing strategies under development and implementation.

Work with state agencies and farmers to reduce the impact of stubble burning on residents.

Reduction of impact of stubble burning on local residents.

Ongoing strategies under development.

To improve facilities in the LGA.

Explore the feasibility of extending the Sports Stadium.

Feasibility study completed.

Basic introduction to study is underway, however Yenda has a Swimming Pool committee and is also addressing the issue of facilities in the LGA, as is the Section 94 review.

To improve availability of support services.

Work with Greater Murray Area Health Service to improve the availability of mental and other health services in Griffith.

Meetings held and lobbying activities undertaken.

Griffith City Council is a key stakeholder in the Transcultural Mental Health Service project. New religious based services offering counselling services by the end of 2006.

Work in partnership with the local hospital to inform the community about plans for the hospital upgrade and to promote community involvement with the hospital.

Meetings held with hospital.

Issues are still raised with DIMA as there is still quite a shortfall in appropriate services for a diverse community.

Information made available to the community in a number of forms.

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Griffith City Council - Annual Report 2005/2006

Part I

Community Issues (Continued)

Planned Access and Equity To improve the availability of emergency, shortterm and low-cost accommodation options.

To improve availability of consumer information.

Activity Objectives Work with other community service agencies to provide emergency and shortterm accommodation for at risk groups in the community.

Performance Targets Meetings held. Proposals developed.

Status Talking with members of the SRYSS board and Salvation Army created through a consultative mapping processing.

Work with the Department of Housing and the Department of Infrastructure Planning and Natural Resources to increase the supply of low-cost housing options in the LGA.

Number of meetings held and lobbying activities undertaken.

Meeting with Department of Housing through various strategies. Also, through Settlement Services, we invited accommodation service providers to attend to discuss the issue of stresses on housing. Department of Housing did not attend.

Ensure that information on tenant’s rights is freely available.

Information available in a number of locations, in different formats and in a variety of languages.

Southwest Housing continues to have information freely available.

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Griffith City Council - Annual Report 2005/2006

Part I Planned Access and Equity To improve public and community transport.

Community Issues (Continued) Activity Objectives

Performance Targets

Status

Work with the Department of Ageing and Disability to improve the availability of community transport.

Meetings held and lobbying activities undertaken.

Have joined the Murrumbidgee Transport Working Groups rather than DADHAC. Will look at applying for transport funding on a project by project basis.

Submissions completed.

Make provision for shower facilities, a cafe and an information and referral service for newcomers to town in the planning of the new bus transit.

To encourage more tourists to visit Griffith.

Give high priority to projects which have a benefit both for local residents and tourists, for example recreational developments at Lake Wyangan.

Completed building has shower facilities, cafe and information and referral service.

The new bus transit will not have a shower or café due to the resource pressure that this will put on the service. A multipurpose community facility will be explored as a part of a strategic review of the Section 94 monies.

Number of projects developed.

The cycle path from Griffith to Lake Wyangan is complete. This is a corner stone of this activity objective. Currently the Griffith City Council development team are conducting a feasibility study into developing parts of Griffith – Lake Wyangan is one of the top four priorities for development – other examples are Dalton Park and the canal. After this is conducted, discussions can take place about what kind of projects should Council invest in.

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Griffith City Council - Annual Report 2005/2006

PROGRAMS TO PROMOTE COUNCIL’S SERVICES During 2005/06 Council continued advertising in the “GO Magazine” to inform the community of services and activities occurring within the Council area. These advertising features were in addition to regular media releases, print media advertisements and television advertising, which Council undertakes. A number of the major media campaigns took place during 2005/06. These were; • • •

Information for non-residential customers who were going to be impacted by new sewerage and water charges. Local Government Week DrumMuster Collection Program

A new website was launched which has been well received by the general public. Both the Mayor and General Manager participate in interviews on radio, newspapers and television and actively encourage managers to promote their departmental activities. Local Government Week activities were the focus of a feature in the local newspaper, The Area News.

COMMUNITY CONSULTATION Council conducts a number of consultative committees for workshops and discussion upon issues that are site specific or identify community input from peak groups within the community. Some of these committees include: 1.

Library Advisory Group

2.

Regional Theatre Advisory Support Group

3.

Community Service User Group comprising Senior Citizens, Disabled Access Advocates, Multi-Cultural Council representatives, Aged Care and Youth Groups. (This committee is chaired by a Councillor). The issues examined by this group include matters identified in Council’s Social Plan.

4.

Sports User Group. This committee comprises of significant peak sporting user groups and operators of the sports facilities. It is chaired by a Councillor and has several other Councillor representatives on the committee.

5.

Cemetery Advisory Committee. This committee comprises representatives of the Funeral Industry, Ministers Fraternal and elected Councillors to discuss matters relating to the harmony and decorum of the Cemetery recognising the significant multi-cultural impact issues with Councils Cemetery operations.

6.

Art Gallery, a consultative group of culturally inspired persons gives advice to Council on matters relating to the quality and direction of Council’s Art Gallery.

7.

Dalton Park, a consultative committee is in existence representing pony clubs, jockey club, harness racing club, riding for the disabled and other lessees upon an equestrian centre operated by the Council.

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Griffith City Council - Annual Report 2005/2006

8.

Pioneer Park tourist and historic village complex. A management committee comprising of citizens of the community operates this complex, which caters for tourism, historic retention and for development of a new Italian Heritage Museum.

9.

Saleyards, a consultative committee is responsible for advice and forward planning of the Griffith Livestock Marketing Centre. This committee comprises representatives of primary producers, stock transporters, livestock marketing agents and elected Councillors.

10.

Senior Citizens’ Centre, a management advisory committee comprising of interested members of the community, service clubs and senior citizens constituted as an advisory committee on matters relating to a community inspired and constructed Senior Citizens Centre in Griffith.

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Griffith City Council - Annual Report 2005/2006

FREEDOM OF INFORMATION ACT, 1989 PRACTICE NOTE 7, page 23 - FOI STATISTICAL REPORT The Freedom of Information Act (NSW) provides for an applicant seeking access to Council’s records to make an application in writing. Upon payment of a fee Council will the make available such records in accordance with the Act. In the 2005/06 year there were six formal applications submitted to Council under the Freedom of Information Act (NSW) for access to information held on Council’s files. Six of those applications were approved and access granted within the twenty-one (21) day statutory period. The following represents the statistical summary of FOI requests during the year:

SECTION A - Numbers of new FOI requests Information relating to numbers of new FOI requests received, those processed and those incomplete from the previous period.

FOI requests

Personal

Other

Total

2005

2006

2005

2006

A1 New (including transferred A2 in) Brought forward

3

2

3

A3 Total to be processed

3

2

A4 Completed A5 Transferred out A6 Withdrawn

3 0 0

A7 Total processed A8 Unfinished forward)

(carried

4

2005 6

2006 6

3

4

6

6

2 0 0

3 0 0

4 0 0

3

2

3

4

6 0 0 6

6 0 0 6

0

0

0

0

0

0

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Griffith City Council - Annual Report 2005/2006

SECTION B - What happened to completed requests? (Completed requests are A4 above) Result of FOI request

Personal

Other

2005

2006

2005

2006

B1

Granted in full

1

0

3

2

B2 B3 B4

Granted in part Refused Deferred

2 0 0

0 2 0

0 0 0

1 1 0

B5

Completed*

3

2

3

4

SECTION C - Ministerial Certificates - number issued during the period

C1

2005

2006

0

0

Ministerial Certificates issued

SECTION D - Formal consultations - number of requests requiring consultations (issued) and total number of FORMAL consultation(s) for the period Issued

D1

Number of requests requiring formal consultation(s)

Total

2005

2006

2005

2006

0

0

0

0

SECTION E - Amendment of personal records - number of requests for amendment processed during the period. Result of Amendment Request

Total 2005

2006

E1 E2

Result of amendment - agreed Result of amendment - refused

0 0

0 0

E3

Total

0

0

SECTION F - Notation of personal records - number of requests for notation processed during the period

A3

Number of requests for notation

2005

2006

0

0

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Griffith City Council - Annual Report 2005/2006

SECTION G - FOI requests granted in part or refused - Basis of disallowing access - Number of time each reason cited in relation to completed requests, which were granted in part or refused. Basis of disallowing or restricting access

Personal

Other

2005

2006

2005

2006

G1 G2 G3 G4 G5 G6 G7 G8

Section 19 {applic incomplete, wrongly directed} Section 22 {deposit not paid} Section 25 (1)(a1) {diversion of resources} Section 25(1) {exempt} Section 25(1)(b), (c), (d) {otherwise available} Section 28(1)(b) {documents not held} Section 24(2) - deemed refused, over 21 days Section 31(4) {Released to Medical Practitioner}

0 0 0 2 0 0 0 0

0 0 0 2 0 0 0 0

0 0 0 0 0 0 0 0

0 0 0 2 0 0 0 0

G9

Totals

2

2

0

2

SECTION H - Costs and fees of requests processed during the period (ie. those included in lines A4, A5 and A6). Please DO NOT include costs and fees for unfinished requests (ie. those requests included in Line A8). Assessed Costs

H1 All completed requests

FOI Fees Received

2005

2006

2005

2006

$0

$10

$238

$180

SECTION I - Discounts allowed - numbers of FOI requests processed during the period where discounts were allowed. Type of Discount Allowed

Personal

Other

2005

2006

2005

2006

I1 I2 I3

Public interest Financial hardship - Pensioner/Child Financial hardship - Non profit organisation

0 0 0

0 0 0

0 0 0

0 0 0

I4

Totals

0

0

0

0

I5

Significant correction of personal records

0

0

0

0

*Note: except for item I5. Items I1, I2, I3 and I4 refer to requests processed as recorded in A7. For I5, however, show the actual number of requests for correction of records processed during the period.

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Griffith City Council - Annual Report 2005/2006

SECTION J - Days to process - Number of completed requests (A4) by calendar days (elapsed time) taken to process. Elapsed Time

Personal

Other

2005

2006

2005

2006

J1 J2 J3

0 – 21 days 22 – 35 days Over 35 days

3 0 0

2 0 0

3 0 0

4 0 0

J4

Totals

3

2

3

4

SECTION K - Processing Time - Number of completed requests (A4) by hours taken to process Processing Hours

Personal

Other

2005

2006

2005

2006

K1 K2 K3 K4

0 - 10 hours 11 - 20 hours 21 - 40 hours Over 40 hours

2 1 0 0

1 1 0 0

3 0 0 0

3 1 0 0

K5

Totals

3

2

3

4

SECTION L - Reviews and Appeals - number finalised during the period 2005

2006

L1

Number of internal reviews finalised

0

0

L2

Number of Ombudsman reviews finalised

0

0

L3

Number of District Court appeals finalised

0

0

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Griffith City Council - Annual Report 2005/2006

Details of Internal Review Results - in relation to internal reviews finalised during the period. Bases of Internal Review GROUND ON INTERNAL REQUESTED

Personal

WHICH Varied* Varied* Upheld* Upheld* REVIEW 2005

2005

2005

2006

L4 L5 L6 L7 L8 L9

Access refused Deferred Exempt matter Unreasonable charges Charge unreasonable incurred Amendment refused

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

L10

Totals

0

0

0

0

Bases of Internal Review GROUND ON WHICH INTERNAL REVIEW REQUESTED

Other Varied* Varied* Upheld* Upheld*

2005

2006

2005

2006

L4 L5 L6 L7 L8 L9

Access refused Deferred Exempt matter Unreasonable charges Charge unreasonable incurred Amendment refused

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

L10

Totals

0

0

0

0

*Note: relates to whether or not the original agency decision was upheld or varied by the internal review.

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Griffith City Council - Annual Report 2005/2006

OVERSEAS VISITS FUNDED BY COUNCIL During 2005/06 there was one overseas trip to Harbin, China which was attended by a student delegation and three Council staff. The costs for the trip were met by the individual participants. Council contributed to the costs of the delegation’s visas and also supplied gifts for the hosts, with these costs not exceeding $1000.

NATIONAL COMPETITION POLICY / COMPLAINTS MANAGEMENT

Part A – NATIONAL COMPETITION POLICY Following on from the Competition Policy Reform Act in mid-1995, all State and territory governments have now introduced legislation and guidelines that complement and underpin the principles agreed to on a Commonwealth basis. The NSW Government has issued a policy statement on the application of National Competition Policy to local government and each local government authority is now responsible for the competition effects of its actions. The significance of the new legislation is that local government’s now have to ensure that their actions do not breach the Act and that its business activities engage in fair trade practices. That said, the principles of the Act are nothing new for all Councils, furthermore, the provisions of the Act and associated legislation are basically common sense and built around fair trade principles. The foundation stone ensconced in the legislation and principles concerns the issue of competitive neutrality. This principle is based on the concept of “a level playing field between persons competing in the market place, particularly between private and public sector competitors”. Essentially the principle is that government businesses, whether Commonwealth, State or Local, should operate without net competitive advantages over other businesses as a result of their public ownership. The philosophy underlying this is that a level playing field will enhance competition, which may ultimately lead to greater efficiency and lower costs to government and the community. The NSW Government has rejected making a prescriptive approach to competition policy, with Councils being issued guidelines on their requirements under National Competition Policy (NCP). The NSW Government also recognises that policies to enhance competition may also have social impacts and provides for exemptions should a cost benefit of analysis indicate the application of competition policy imposes net costs on the community. Under the principles of the national agreement, the NSW Government is required to: (a)

ensure independent pricing oversight of government businesses;

(b)

foster competitive neutrality;

(c)

form public monopolies to facilitate competition;

(d)

review and form legislation which unjustifiably restricts competition; and

(e)

apply competition policy principles to local Council business activities.

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Griffith City Council - Annual Report 2005/2006

Council Obligations (a)

Council is required to research and identify its business activities and determine how the objectives of competitive neutrality of Council’s businesses may be best achieved. Competitive neutrality only applies to the business activities of Councils and not to the nonbusiness or non-profit activities.

(b)

Develop a complaints handling policy for competitive neutrality. Council has the discretion to determine whether it will treat an activity as a business. It is not obliged to consider an activity a simply business because it satisfies one or more of the criteria listed below. Council, however, must be able to justify, any decision if requested by the community or if a complaint is made regarding unfair competition. Council must categorise its business activities into category one (annual sales turnover of $2M per annum and above) or category two (annual sales turnover of less than $2M per annum).

Type of Business Activity Category 1 – annual sales turnover $2M pa and above.

Category 2 - annual sales turnover less than $2M pa.

Establish a complaints handling system for competitive neutrality issues

Establish a complaints handling system for competitive neutrality issues

Separate internal reporting for business activity

Council may determine the extent of separation of the activity

Apply full cost attribution, including: ♦ tax equivalent payments ♦ debt guarantee fees ♦ return on capital

Adopt full cost attribution where practicable. Can use % ‘rule of thumb’ margin

Make subsidies to business activities an explicit transaction

Make subsidies to business activities an explicit transaction

Comply with the same regulation as the private sector

Comply with the same regulation as the private sector

The only category one businesses that Council has are our water and sewerage operations and these are prescribed by the NSW Government. In order to consider other business activities carried out by Council, the following criteria is to be considered: • • • • •

Is the activity to make a profit? Does Council bid for external contracts? Is the activity provided on a fee for service basis? What economic impact does the activity have? What is the nature of the activity and how important is it to customers?

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Griffith City Council - Annual Report 2005/2006

The requirements of Council concerning the treatment and accounting for category two businesses is more flexible in its application of various pricing policies together with adopting “rule of thumb” percentages, which approximate to the appropriate tax equivalents and returns required for businesses. The requirements to continue to report separately the managed business is in accordance with good business management practices. Special purpose financial reports prepared for Council’s category two businesses for the year ended 30 June 2006 may be found at Annexure 4. Council is able to categorise and de-categorise any components of its activities as category two businesses at any time. A crucial principle underpinning competitive neutrality is the need to have an effective costing system in place in order to be able to know the full cost of the services and activities it carries out. In order for this to occur, a significant amount of work is currently occurring to develop an overheads distribution policy for Council, which will enable us to more reliably attribute full costs of Council’s activities across all programs. This work blends well with the current work being carried out by the Better Service Delivery Committee (BSD) who will rely on such costs to prepare in-house tender bids on the activities of Council. Following the commencement of the new organisational structure in 1999, other activities carried out by Council will be assessed and considered for categorisation as a category two business, eg aquatic facilities, regional theatre, saleyards, aerodrome, together with any sub-components of an activity carried out, eg video hire, photocopying, financial activities and lawn mowing.

PART B – COMPLAINTS HANDLING POLICY Council must establish a complaints handling policy to deal with competitive neutrality issues. The policy statement indicates the benefits of competitive neutrality flow to the Council and the community. The adoption of this practice in local Councils will result in: • pricing policies which are fairer and more cost effective; • better allocation of resources; and • decisions being made with a clearer knowledge of the true costs. Broadly, local government is given the responsibility for resolving competitive neutrality complaints in the first instance with review by the state government where warranted. The complaints handling system will be reviewed annually for two years to determine its adequacy as to assess Council’s ability to deal effectively with complaints, together with providing a check for Council that it is complying with the spirit and requirements of the NCP statement.

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Griffith City Council - Annual Report 2005/2006

Complaints regarding competitive neutrality will be made either to Council directly or to the State government. The Department of Local Government has been nominated as the state agency responsible for handling these complaints. Once a complaint is referred to this Department, the government has agreed that all such complaints will be forwarded to Councils for resolution in the first instance. The Department of Local Government will pursue any complaints, which have been inadequately resolved by Council. With any further investigation or consideration of complaints required being handled under existing legislation (ie the Local Government Act, 1993). In short, where Councils compete in the market place they should do so on the basis that it does not utilise its position to gain an unfair advantage over the private sector. A complaint regarding competitive neutrality is: 9 A complaint that Council has not met its requirements under the policy statement or pricing and costing for Council businesses. This includes a concern that Council has not established an effective complaints handling mechanism. 9 A complaint that Council has not abided by the spirit of competitive neutrality in the conduct of business. A competitive neutrality complaint is not: 8 A complaint regarding the level of service provided by business activities, eg water quality or a garbage bin not being collected. 8 A complaint regarding the cost of a service unless it is that Council has not costed its services to take competitive neutrality into account. 8 A complaint regarding the trade practices laws in its application to Councils. Complaints which centre on the Trade Practices Act, 1974 and related issues can be dealt with by the Council but are not competitive neutrality complaints can also be referred to the Australian Competition and Consumer Commission. Any complaints that do not concern competitive neutrality should be dealt with through Council’s usual complaints system. A complaint management policy has been developed and adopted utilising practice notes developed by the Department of Local Government in conjunction with other regional Councils.

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Griffith City Council - Annual Report 2005/2006

PART C – NATIONAL COMPETITION POLICY COMPLAINTS No complaints were received during 2005-2006 in relation to the National Competition Policy.

PRIVACY & PERSONAL INFORMATION PROTECTION ACT 1998 The Privacy & Personal Information Protection Act 1998 commenced on 1 July 2000. Council adopted a Model Privacy Management Plan at it’s 20 June 2000 meeting. Council revised its Privacy Management Plan during 2002/03 and formally adopted the revised Management Plan at the Ordinary Council meeting on the 8 July 2003. The Council also has the Privacy Code of Practice for Local Government, which by virtue of Section 32 of the Privacy & Personal Information Protection Act must be complied with by the Council. Griffith City Council undertook no Internal Reviews under the Part 5 of the Privacy and Personal Information Protection Act 1998 during 2005/06. The Council continues to implement Council’s Privacy Management Plan and undertake further training with relevant staff on an ongoing basis. Training was provided to key personnel regarding the Privacy and Personal Information Act in May 2006.

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2005/06 Annual Report