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St Mary Star of the Sea College P&F General Meeting Minutes 14 November 2012 (7:00pm) - Polding Learning Centre

Attendance:

Maggie Henderson (S) Rob Anderson (T) Cathy Briand-James, Megan Waud (P), Janelle Denelly (VP), Frank Pitt (Principal), Jennifer Portman, Adam Cruickshank, Ian Ford, Rose Tull

College tour Viewed renovation/building plans for 2013-2014, then took a college tour to view the areas being renovated. Enjoyed a Barista made coffee in the SGN hall. Opening Prayer – Thank you Frank Pitt. 1. Apologies Helen Bow, Catherine Sutton (VP) 2. Minutes of Previous General Meeting Actions carried over Refer to list attached. Accepted: Seconded:

Cathy Briand-James Rob Anderson

3. Correspondence (In) 

Request for sponsorship from Alexandra Parker – refer to 5. Financial report.

Thankyou from Georgia Ohdorf.

Request for funding for Kidzwish foundation expressed by Helen Bow – refer to 6. Treasurer’s report.

4. President’s Report President’s report attached. 

Action > Maggie to draft a proposal to the faculty for the proposed P&F meeting format for 2013.

Paul Dillon come back on a 3 year cycle, next year looking at cyber

How can we encourage parents to attend info nights and P&F meetings

SMS works well as a reminder, hyperlink to a grab, ie. Worried about your daughter drinking?

Parent mentor/contact for each year, student representative take issues to meeting

YouTube clips, other year gatherings in addition to the year 7 BBQ


St Mary Star of the Sea College P&F General Meeting Minutes 14 November 2012 (7:00pm) - Polding Learning Centre Accepted: Seconded:

Jennifer Portman Cathy Briand-James

5. Principal’s Report Principal’s report attached. Accepted: Seconded:

Cathy Briand- James Ian Ford

5. Financial Report Treasurer’s report attached. 

Request for sponsorship from Alexandra Parker – All schools Australia (SSA) Athletics Championship, propose $400 towards cost as per the guidelines. All in favour? Passed unanimously.

Request for funding from Helen Bow re: Kidzwish Foundation – $200. All in favour? Passed unanimously, as supported last year.

Wish list from faculty – received from Frank Pitt o

Will table for first meeting in 2014

o

Media scape room – frank tabled proposal to purchase collaborative media space by (steelcase), put to vote and passed unanimously. Approximate cost $25,490.00

ACTION > Plaques of recognition – need to list items, college to arrange. Accepted:

Cathy Briand-James

Seconded:

Adam Cruickshank

6. Pastoral Care Update Refer to email to Megan from Catherine. 7. P&F events Update 

Immersion covered in the president’s report

Grad lunch successfully provided. 2nd year in a row, thanks Joanne Hack for running the grad mass like clockwork. The lunch followed in same. Positive feedback about food and venue. Growing in popularity and attendance. Why siblings not invited. Logistics of booking a venue to accommodate number persons. Is about year 12 students. Some parents not clear on this requirement.

8. General Business


St Mary Star of the Sea College P&F General Meeting Minutes 14 November 2012 (7:00pm) - Polding Learning Centre 8.1

Godspell DVD – delayed due to the film maker obtaining another high profile job. Has had trouble with technology transfers and cameras. Hoping to get by the end of the year.

8.2

New College Sports Team Representative uniforms. Orders are in, not sure if they have arrived.

8.3

yr11 negativity on yr 10 girls re senior uniform.

Other Business None. Meeting closed: 9.45pm Next meeting: Term 1, 13 February 2013 at 7pm


St Mary Star of the Sea College P&F General Meeting Minutes 14 November 2012 (7:00pm) - Polding Learning Centre Agenda item T1M1/9.4

Action items carried over

Outcome/Updates

SES Cadet Program booked up for 2012.

Responsible

Due date

Frank Pitt

In progress

Frank to follow up for 2013. Agenda item T4/4.1

T4/5.1

Action items NEW!

Proposed P&F meeting format for 2013

Action

Responsible

P&F Draft a proposal to the faculty for Secretary the proposed P&F meeting format for 2013

Provide list to College Plaques of recognition – for items purchased by P&F Obtain plaques

P&F College to arrange

Status

Due date

Status


Attachments Presidents Report Welcome Frank, Staff and Parents. Thank you everyone for your attendance at our last P&F meeting for 2012. Our last meeting in September seems like a very long time ago, as the past couple of months have been extremely busy. I would like to thank Kerry Guillaume and the year 11 students who took time out from their exam preparations to address parents at our informal meeting in September about their experiences attending the cultural immersion in Sydney during the July school holidays. Wrap up of Yr 12 Graduation Lunch held at the end of 3rd term will be covered in Events update. Congratulations to the students who participated in the Italian tour over the Sept/Oct school holidays. 15 students from St. Mary’s and 5 from St. Joseph’s spent 2 weeks living with Italian families and attending school each day in a small town in Umbria. Then a week long, whirlwind tour of iconic cities in Italy. My husband Adam and I had the privilege of touring with these students, and their behaviour under sometimes trying circumstances was inspiring, and their mature attitude was beyond their years. Lastly I would like to commend the College for hosting Paul Dillon at a combined information night for 2013 HSC students. Even though this event was open to ALL parents of St. Mary’s, the attendance was poor, when you consider that of approximately 85 people, the majority were EXPECTED to attend in the interests of their daughters embarking on the HSC journey next year. Personally, I feel the poor attendance by parents at these invaluable presentations demonstrates a lack of respect for the college and it’s values, and an overwhelming disregard for the challenges our children face as they approach adulthood. Megan Waud P&F President


Principals Report On behalf of the St Mary’s College community I extend our sincere thanks to our P&F Association for the great contribution that they have made to college life throughout 2012. Highlights of the year include the Year 7 Welcome BBQ, the Graduation Lunch, the generous support of the college through the provision of resources for the various faculties including the provision of beautiful new furniture for the PLC and the purchase of new sports uniforms for our various sporting teams. I wish to most sincerely thank our P&F Executive and to offer a special thank you to Megan Waud, our P&F President, Robert Anderson, our Treasurer and Maggie Henderson our Secretary. The P&F has been a wonderful support to the college this year and I urge all parents to become involved in a body that has the best interests of your girls at heart. Building at St Mary’s A development application has been submitted for three new building projects at St Mary’s, with the first of these projects scheduled to start midway through 2013. The college is proposing to build a gymnasium to enhance the various PDHPE and sporting programs that are offered to the girls as part of their education at St Mary’s. The gymnasium is to be built at the rear of the college on the site of one of our current basketball courts. The architects brief has been to design a building that will enhance our facilities and ensure that there is no loss of space for sporting activities. The second project to be undertaken at the beginning of 2014 involves a major renovation of the SGN hall to improve our facilities for the various areas of the Creative and Practical Arts that are offered at the college and to enhance our reception facilities. We are hoping that improving our performance spaces will allow us to be even more ambitious with our programs. The third project is the renovation of the Paul VI wing, otherwise known as ‘D’ Block. The renovation of D Block will include the construction of a third floor, the renovation of existing classroom spaces with a focus on the creation of more contemporary learning spaces and the renovation of the toilet block. Plans were displayed at the meeting and parents were taken on a tour of the areas planned for renovation. The Australian Curriculum The Australian Curriculum, Assessment and Reporting Authority (ACARA) is the independent authority responsible for the development of a national curriculum, a national assessment program and a national data collection and reporting program that supports 21st century learning for all Australian students. The Australian Curriculum sets out what all young Australians are to be taught, and the expected standards of achievement as they progress through schooling. The Australian Curriculum is based on the assumptions that each student can learn and that the needs of every student are important. It enables high expectations to be set for each student as teachers account for the current levels of learning of individual students and the different rates at which students develop. Throughout 2013, the college will be planning of the introduction of the Australian Curriculum in 2014. The Board of Studies anticipates that NSW K–10 syllabuses in English, Mathematics, Science (incorporating K-6 Science and Technology) and History for the Australian curriculum will be ready for publication in September 2012. Support materials to accompany the syllabuses will be published from September to December 2012. The college will provide time and opportunity for teachers to familiarise themselves with syllabuses and support materials throughout 2013. Implementation of the new syllabuses will begin from 2014. IPads in 2013 After undertaking a research project and a trial of IPads in the college under the supervision of Dr Nicole Mockler for the University of Newcastle, the college has decided to introduce IPads into the


college for all Year 7 students commencing at the college in 2013. The findings of the research identified the benefits of the IPad and the many applications that were available that suited the Middle School curriculum. The college will continue to monitor the use of IPads in the college and will make further decisions based on evaluations at the end of 2013. The students moving into Year 10 at the beginning of the 2013 school year will be issued with new Dell laptops. St Mary’s College House System A major initiative of the St Mary’s Strategic Plan was a review of the current pastoral care programs. As part of this review, work has been undertake to investigate how best to provide appropriate structures to support the girls in a range of areas including their wellbeing, their sense of belonging, their engagement with teachers and the opportunities provided to nurture their spiritual life. The result has been the decision to move from Year groups to House groups as the principal structures in the college. A period of consultation, research and information sharing will continue throughout 2013 with the new structures to be launched toward the end of 2013 for full introduction in 2014. As you can appreciate there is much to consider with such an important decision and we will keep parents fully informed at every phase of this important change. HSC 2012 The year 12 girls have completed their HSC exams and are looking much more relaxed after a very hectic schedule for many of them. The HSC is a time of great stress and anxiety for students and their families. Our girls worked very hard throughout Years 11 & 12 and I commend them on their efforts. I also wish them well with their results and their chosen pathways post school. I will keep our college community informed of the achievements of our girls as the results are released. Thank you for an excellent year and I wish you a safe, happy and holy Christmas when it arrives. Yours sincerely Frank Pitt Principal


Treasurer’s Report to 29 November 2012

1. Cheque Account (in Dollars) OPENING BALANCE: RECEIPTS:

58,377.55 31/3

Interest

35.81

30/6

Interest

33.49

30/9

Interest

36.97

28/5

SMSOTS Laptop Balance

3/9

Yr 12 Grad Lunch # 1

1,485.00

3/9

Yr 12 Grad Lunch # 2

7,305.00

5/9

Yr 12 Grad Lunch # 3

300.00

21/9

Yr 12 Grad Lunch # 4

190.00

21/9

Yr 12 Grad Lunch # 5

2,960.00

2/11

Yr 12 Grad Lunch # 6: SMSOTS table

18/5

P&F Levy #1

32,381.60

7/8

P&F Levy #2

32,184.40

1/11

P&F Levy #3

32,113.00

336.09

TOTAL INCOME:

450.00

+109,811.36

EXPENSES: Cheque No.

Date

661496

Description Not Drawn/Voided

Amount 0.00

661497

27/2

P&F Secretary’s Laptop

661498

28/3

Yr7 BBQ Soft drinks

661499

28/3

Yr 12 Graduation Lunch – Lagoon #1

1,000.00

661500

17/4

Student Grant – A.M. - Cheerleading

200.00

661501

20/4

Student Grant – C.K. – Cheerleading

200.00

661502

14/5

Yr7 BBQ Chipmasters

661503

7/5

Yr7 BBQ Packaging Direct

661504

8/5

Yr7 BBQ Figtree Bakehouse

661505

21/5

Yr7 BBQ Illawarra Meats

384.40

661506

14/5

Yr7 BBQ Betta Maid

150.70

661507

11/5

Yr7 BBQ Chico’s Figtree

188.30

661508

7/6

Yr7 BBQ Incidentals (onions, ice drinks)

145.59

661509

16/5

Payment #1 - 2012 Grant to St Mary’s

661510

16/5

Purchase - 3 Coolers

487.00

661511

16/5

Student Grant – R.G. – Parliament

150.00

661512

16/5

Student Grant – E.Y. – Football

200.00

2,000.00 277.59

30.00 119.04 81.30

36,774.10


661513

22/8

Payment #2, 2012 Grant to St Mary’s

661514

16/8

Student Grant – G.O. - Basketball

661515

24/9

Yr12 Grad Lunch – Lagoon #2

661516

24/9

Term 3 P&F Meeting Food/Drink

57.78

661517

14/11

Departing Gift – BBQ for G.Sozio

521.90

661518

14/11

St Mary College Spirit Awards

661519

14/11

Student Grant – A.P. - Basketball

400.00

661520

17/11

Term 4 P&F Meeting Food/Drink

66.08

661521

29/11

Student Grant – S.R. – Orchestral tour to Italy 2013

661522

29/11

St Mary College P.Dillon fee/science awards/Yr 12 Kitchen utensils

661523

25,476.00 400.00 12,288.00

1,596.50

800.00 2,500.00

Kidzwish Donation TOTAL EXPENSES:

BALANCE:

-86,494.28 +81,694.63

2. Term Deposit Account (in Dollars) OPENING BALANCE RECEIPTS:

77,085.66 24/3

Interest

1,057.02

24/6

Interest

1,083.29

24/9

Interest

1,038.40 TOTAL INCOME:

+3,178.71

WITHDRAWALS: Cheque No.

Date

Description

Amount

Nil

0.00 TOTAL EXPENSES:

BALANCE:

0.00 +80,264.37

TOTAL FUNDS AVAILABLE:

+161,959.00

3. Projections and Commitments (in Dollars) PROJECTED INCOME:

Interest: December 2012 (Both accounts)

1,000.00 TOTAL INCOME:

+1,000.00


ALLOCATED FUNDS:

St Mary’s College 2011 Grants remaining

11,750.90

St Mary’s College 2012 Grant – Godspell Staging

3,000.00

St Mary’s College 2012 Grant – Godspell DVD Production (approx)

3,500.00

St Mary’s College 2012 Grant – Sport Uniforms

14,000.00

St Mary’s College 2012 Grant – Science Fair

300.00

St Mary’s College 2012 Grant – Indonesian Studies Equipment

2,780.00

St Mary’s College 2012 Grant – Library Mediascape Lounge

25,490.00

Purchase Godspell DVDs for participants

825.00 Total Allocated Expenditure:

PROJECTED TOTAL FUNDS AVAILABLE:

-60,820.90

+102,138.10

013_T4PF%20GM%20minutes%202012  

http://www.stmarys.nsw.edu.au/attachments/013_T4PF%20GM%20minutes%202012.pdf

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