PotterLeagueforAnimals PositionDescription

JOB PURPOSE.

The Finance Director is responsible for the financial affairs of the Potter League The Finance Director is responsible for information technology systems including all computers and office equipment. Coordinates at the strategic and tactical levels with all other functions in the Potter League.

Accountabilities

▪ Oversees all bookkeeping functions and is responsible for the Potter League’s accounting practices, the maintenance of its fiscal records, the preparation of financial reports, and financial analyses for the guidance of management and the Finance Committee

▪ Develops and coordinates fiscal planning process with the Chief Executive Officer, Chief Mission Officer, and Finance Committee. Oversees budget development. Prepares long-range budgets and fiscal reports and manages the annual audit.

▪ Works with the Chief Philanthropy Officer to analyze program budgets, create funding and grant proposals and track spending of funds from gifts and grants received.

▪

Supervises bookkeeper

▪ Serves as a member of the organization’s Senior Leadership Team.

▪ Administers employee payroll, personnel files, and benefits program. Acts in an impartial role to assist the Chief Mission Officer with counseling, terminations and exit interview process as needed.

▪ Serves as the point of contact for all of the Potter League’s insurance needs and leads annual insurance renewal process and analysis.

▪ Maintains IT functions, working with both appropriate staff and outsourced service providers.

▪ Responsible for the achievement of department goals and financial objectives.

▪ Demonstrates initiative and a flexible work schedule to meet the demands of executive management while working enthusiastically and cooperatively with all departments and key management staff to assure that the goals of each department are met.

▪ Adheres to all Code of Conduct standards.

▪ Other duties as requested.

Success Factors

PotterLeagueforAnimals PIN Clinic

PositionDescription

CLASSIFICATION Full Time, hourly, exempt REPORTS TO Chief Mission Officer

SUPERVISES

Job Purpose

Client Care Manager, Clinical Manager

DATE March 2023

The Practice Manager is responsible for the efficient and smooth daily operation of the Pets In Need clinic’s patient care, staff care, and administrative functions while ensuring quality pet care that is in accordance with the Potter League’s mission, vision, and value. The Practice Manager is charged with ensuring effective business operations that lead to the achievement of financial goals and good fiscal health.

Accountabilities

• Displays a positive attitude and acts as a motivating force for all staff members

• In conjunction with the Client Care Manager and Clinical Manager, hires , trains, supervises, evaluates, directs, and guides the performance of the Pets In Need clinic team

• Provides compassionate care to clients and patients

• Fulfills the functions of all clinic positions, where qualified to do so, as necessary to cover lunch breaks, illness, vacations, and times of reduced staffing levels.

• Demonstrate strong internal and external client service skills, navigating conversations with tact an d Diplomacy to cultivate bonds within a culture of respect.

• Know clinic procedures and follow guiding principles in making decisions and approaching challenges.

• Look for cues of client financial concerns and be well versed in available payment suppo rt options. Work to remove financial stigma by addressing the financial conversation openly and supportively.

• Works independently and with other team members/departments as necessary to resolve any issues that arise each day including, but not limited to, equipment breakdowns, HVAC and plumbing concerns, and utility issues such as the loss of internet and power

• Generates daily, weekly, monthly, and annual financial and data reports, as necessary, and analyzes the data to assess clinic performance and determine strategies for reaching goals

• Works with the Chief Mission Officer to establish and manage the annual PIN clinic budget

• Ensures the safe physical and emotional handling of all animals in the PIN clinic’s care

• Assists in maintaining healthy, safe, sanitary, pleasant, and clean facilities

• Perform all duties in accordance with Potter League policies and procedures Follows all safety guidelines to ensure a safe work environment in compliance with OSHA regulations

• Adheres to all Code of Conduct standards

• Other duties as requested

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