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Join us at the Hospital Bed Races!

Sunday, July 1, 2018

Muskoseepi Park


Welcome!

Dear Sponsor/Participant, On behalf of the Grande Prairie Regional Hospital Foundation, we would like to extend an invitation to you to join us as an official sponsor and/or participant of our very own Hospital Bed Races. This fun filled event will be held on July 1st in conjunction with the Canada Day celebrations at Muskoseepi Park. With the growing population of our community and the excitement of the new Grande Prairie Regional Hospital’s ongoing construction, we want to help prepare for healthcare needs today and in the future. In order to do this we need your help in raising funds to purchase new hospital beds. Each new hospital bed costs approximately $8,000.00 and participating in this bed race will be a fun way to make a difference. Join us as we race to the finish line to enhance patient care in our community! Since this event will be held in conjunction with the Canada Day Parade, there will be large crowds of spectators to cheer you on. The attached information further outlines sponsorship benefits and team participation for this event. For more information, please contact our office at (780) 538-7583 or visit our website at supportyourhospital.ca. Sincerely,

Dawn Miller Senior Development Officer Grande Prairie Regional Hospital Foundation

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Grande Prairie Regional Hospital Foundation Hospital Bed Races


Sponsorship Opportunities

Hospital Cup Sponsor........ $2500 • Official sponsor of the Hospital Cup • Logo on trophy – displayed pre and post race • Logo displayed on all beds and race banners • Logo on website, certificates, and print materials • Your company representative will present the trophy to the winning team

Start Line Sponsor............. $2500 • Logo will be displayed on beds and race banners • Logo on website, certificates, and print materials • Your company representative will officially start all heats

Finish Line Sponsor........... $2500 • Logo will be displayed on beds and race banners • Logo on website, certificates, and print materials • Your company representative will officially end all heats

Pit Crew Sponsor............... $1500 • Logo will be displayed on water bottle labels for participants • Logo will be displayed on a chocolate bar for participants • Company representatives act as the “pit crew” handing out refreshments • Logo on website and print materials 3

Grande Prairie Regional Hospital Foundation Hospital Bed Races


Sponsorship Form Please select your level(s) of sponsorship: Hospital Cup Sponsor......$2,500 Start Line Sponsor...........$2,500 Finish Line Sponsor.........$2,500 Pit Crew Sponsor.............$1,500

Sponsor/Company Name: _______________________________________________________________ Contact Person: _______________________________________________________________________ Address: _____________________________________________________________________________ City: _______________________________________ Postal Code: _____________________________ Phone: _____________________________________ Fax: ____________________________________ Email Address: ________________________________________________________________________ Signature: ____________________________________________________________________________ Please make sponsorship cheques payable to: Grande Prairie Regional Hospital Foundation For more information please call (780) 538-7583 Please send this form to: Fax: (780) 538-7597 Email: info@supportyourhospital.ca Please email your company logo for publication on print materials by June 1, 2018

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Grande Prairie Regional Hospital Foundation Hospital Bed Races


Team Pledge Option

Dear Participant, Thank you for considering your participation in the Hospital Bed Races supporting the Grande Prairie Regional Hospital Foundation. Your pledges will allow us to purchase beds for the QE II Hospital and the new Grande Prairie Regional Hospital thereby enhancing patient care in this community. We hope you have fun crossing the finish line!

Rules & Regulations: 1. You must be 18 years old to participate. 2. Hospital beds will be provided. Each team will have four members pushing the bed and a fifth member to ride on the bed. You can have extra team members acting as cheerleaders, pit crew etc. 3. Corporate uniforms and/or team colors, as well as safety head gear are highly recommended. 4. Teams are encouraged to dress up their bed, as well as provide signage for the foot board of the bed. Signage is recommended to fit within the footboard dimensions of 32� (W) x 12� (H). 5. Teams are asked to attach decorations using nothing that may be damaging to the bed or difficult to remove after the race. 6. Race route runs at Muskoseepi Park (exact location to follow), immediately following the Canada Day Parade. 7. Each team member will collect pledges in order to participate. A suggested team pledge amount of $2,500.00 would be appreciated, but raise as much as you can for extra prizes and recognition! 8. Completed Pledge Forms and monies will be collected on race day, Sunday, July 1st, 2018. 9. Cheques can be made payable to Grande Prairie Regional Hospital Foundation. Visa and MasterCard are accepted. 10. Contributions of $20.00 or more will receive a charitable tax receipt. The Grande Prairie Regional Hospital Foundation must receive pledge forms with complete addresses in order to issue tax receipts. 11. Deadline for participant registration and race heat times will be announced. 12. Each team will compete in at least one heat. The winners of each heat will compete in the finals. 13. Release and Waiver of Liability must be signed and submitted by race day Sunday, July 1st, 2018. Please visit supportyourhospital.ca for more information and extra forms.

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Grande Prairie Regional Hospital Foundation Hospital Bed Races


Team Pledge Checklist

Ready... Pick your team of five participants Each participant to read the Rules & Regulations Register your team of five using the Team Registration Form Each participant to complete the Release & Waiver of Liability

Set... Each participant to gather pledges and complete the Team Pledge Form Plan your bed decorations/signage and team uniforms

Go... July 1st Arrive Muskoseepi Park Team check-in and hand-in all forms: Team Pledge Form and all monies Release & Waiver of Liability Bed decorating and Team photos Observe Opening Remarks Races begin Each team will compete in at least one heat. The winner of each heat will compete in the final race(s) to determine the winner of the Grande Prairie Hospital Cup! Awards Ceremony Closing Remarks

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Grande Prairie Regional Hospital Foundation Hospital Bed Races


Team Registration Form

Team Name:__________________________________________________________________________ Participant #1 (Team Leader): ____________________________________________________________ Participant #2: _________________________________________________________________________ Participant #3: _________________________________________________________________________ Participant #4: _________________________________________________________________________ Participant #5: _________________________________________________________________________ Company Name (if applicable): ___________________________________________________________ Address: _____________________________________________________________________________ City: _______________________________________ Postal Code: _____________________________ Phone: _____________________________________ Fax: ____________________________________ Email Address (Team Leader): ____________________________________________________________ Signature (Team Leader): ________________________________________________________________ Please send this form to: Fax: (780) 538-7597 Email: info@supportyourhospital.ca

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Grande Prairie Regional Hospital Foundation Hospital Bed Races


Team Pledge Form • • • •

Please make cheques payable to Grande Prairie Regional Hospital Foundation. Bring completed form and monies collected on race day Sunday, July 1st, 2018. Tax receipts will be issued for donations of $20.00 or more (mailing address must be provided). Print Team Pledge Form for each team member

Team Name: Team Member Name: Full Name

Address, City, Postal Code

Phone No.

For more information contact the Grande Prairie Regional Hospital Foundation at (780) 538-7583.

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Pledge Amount

Amount Collected

Charitable Registration # 119107175RR0001

Grande Prairie Regional Hospital Foundation Hospital Bed Races


Release & Waiver of Liability Grande Prairie Regional Hospital Foundation’s Hospital Bed Races I, ___________________________________________ (print name) understand and accept that there may be risk of injury associated with my participation in the Grande Prairie Regional Hospital Foundation’s Hospital Bed Races.

I agree that the Grande Prairie Regional Hospital Foundation is not responsible for any bodily injury, loss or damage to personal property, suffered by me, before, during or after participating in the Hospital Bed Races. I further release the Grande Prairie Regional Hospital Foundation and its’ agents, employees and directors from liability of any personal injury and/or loss or damage that I may suffer as a result of my participation in the Hospital Bed Races which is being held in Grande Prairie on Sunday, July 1st, 2018.

I warrant that I am physically fit and have no medical condition that would prevent my full participation in the Hospital Bed Races.

I agree to assume full responsibility for any risks, injuries or damages, known or unknown, which I might incur as a result of participation in the Grande Prairie Regional Hospital Foundation’s Hospital Bed Race event.

I agree to release the Grande Prairie Regional Hospital Foundation, and their agents and employees from all responsibility in connection with my use of ANY equipment for the Hospital Bed Races.

I have read the above Release and Waiver of Liability, and fully understand its’ contents. I have had the opportunity to ask questions and receive answers prior to signing this form. I voluntarily agree to the terms and conditions stated above. Participant’s Signature :_________________________________________ Date: ___________________

Print one copy of this form for each team member to date and sign.

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Grande Prairie Regional Hospital Foundation Hospital Bed Races

2018 hospital bed races  
2018 hospital bed races