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Specialized Unit Guidelines

AIESEC in Malaysia


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The Specialized Unit Concept What ?

A Specialized Unit (SU) is an extended unit to a Local Committee (LC)/Member Committee (MC) that helps them function in a new educational institute or a new city.

An SU can run one or two exchange functions (OGCDP, OGIP, IGCDP, IGIP).

An SU is led by a separate team that reports to the umbrella LC or to the MC. An SU can become an LC by time (can be used as a simplified way to start LC expansions).

Why? Why?

 Optimizes expansion initiatives without complicating the processes to universities/cities without AIESEC  To achieve our National Goals AND be so much closer to the BHAG

How? How? How?

 By enabling other universities to run Specialized Units  Through University partnerships  Virtual platforms  Engagement activities

Channels University Administration

Who is targeted Principal, Dean, Lecturer

University Students

Student organizations/personal contacts Existing AIESEC members

Member from other universities EwA programmes attendees

Non AIESECer database

Activities towards them Partnerships & Proposals, Appointments Booth, Infosession

SU Team application SU Team application


Timeline Overview of Campaign:

Milestones and Responsibilities:

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Structure & Job Roles for every party

MC

MCE

LC

SU Coach, LCP, LCVP

SU

President and Vice Presidents

MC: Duration of commitment: 10th November 2012- 30th June 2013 Roles: I. Prepare and run campaign Internally and Externally to get youth interested in starting Specialized Units(DDL: 17th November 2012) II. Educate Specialized Units Coaches in SU Summit (DDL:15 th November 2012) III. EP Country- TN Country Partnership Servicing & Management (ongoing) IV. Track progress of SU Coach and SUs (ongoing)

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Structure & Job Roles for every party LC: Duration of commitment: 10th November 2012- 30th June 2013 Roles: I. Assist the SU Coach in the implementation of the SU development through manpower, financial and knowledge-based assistance.

Specialized Unit Coach: Duration of commitment: 10th November 2012- 30th June 2013 Roles: I. Get acquainted with entirety of Specialized Units (DDL:15 th November 2012) II. Interview SUP & SUVP Applicants (DDL:16th November 2012) III. Delegating and Coaching SUP & SUVP (ongoing) IV. Educating SUP & SUVP (ongoing) V. Reports to LCP about progress (ongoing) *Eligibility to be an SU Coach: a. Must have adequate, deep and thorough knowledge of AIESEC as an organization, AIESEC 2015 and its programmes, AIESEC Malaysia’s Direction for Term 2012/2013 and Team Coaching & Management skills/experience of a high performing team b. SU Coach Role duration is REQUIRED from: 16 th November 2012- 30th June 2013) c. Devote at least 10 hours a week to track and coach SU

Specialized Unit President: Duration of commitment: 17th November 2012- 30th June 2013 Roles: I. In charge of leading the SU team in AIESEC operations with SU Coach as initial guide (ongoing) II. Link the SU with AIESEC in Malaysia and the university administration (ongoing) III. Reports to the SU Coach and LCVP *Eligibility to be an SU President: a. Must be from a university with NO existing AIESEC Chapter b. SU President duration is REQUIRED from: 17th November 2012- 30th June 2013) c. Devote at least 10 hours a week to work with SU Coach

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Structure & Job Roles for every party Specialized Unit Vice President of Talent Management: Duration of commitment: 17th November 2012- 30th June 2013 Roles: I. Handles the human resources in the SU through talent tracking and retention (ongoing) II. Work with SU Coach on talent training, planning and learning for the team (ongoing) III. Reports to SU Coach and SUP *Eligibility to be an SU Vice President: a. Must be from a university with NO existing AIESEC Chapter b. SU Vice President duration is REQUIRED from: 17th November 2012- 30th June 2013) c. Devote at least 10 hours a week to work with SU Coach Specialized Unit Vice President of Outgoing Exchange: Duration of commitment: 17th November 2012- 30th June 2013 Roles: I. Handles promotion of Global Community Development Program campaign (ongoing) II. Works with SU Coach on the process to run recruitment and allow individuals to participate in the Global Community Development Program (ongoing) III. Reports to the SU Coach and SUP Timeline: Promotion & Recruitment EP Review Board 19th November -5th Signing EP Contract December 2012 Raising Matching

5th -31st December 2012

EP Induction/Outgoing Preparation Seminar

17th-31st December 2012

Realization

1st- 31st January 2013

Re-Integration

15th February 2013 onwards

*Eligibility to be an SU Vice President: a. Must be from a university with NO existing AIESEC Chapter b. SU Vice President duration is REQUIRED from: 17th November 2012- 30th June 2013) c. Devote at least 10 hours a week to work with SU Coach

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End Results Who can take part in setting up Specialized Units?  ALL 12 LCs below

Where are we expanding to?  Anywhere BUT the 12 LCs above Who are our current leads to set up Specialized Units in?  Universiti Tun Abdul Razak (UniRazak)  UCSI  Albukhary International University (AiU)  Universiti Pendidikan Sultan Idris (UPSI)  AIMST  UTAR Perak Our Specialized Units Goal =

15 Specialized Units!!! (That’s why we need YOU!)


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End Results

Goals for each Specialized Unit: st

30 oGCDP REalized by 1 January 2013 Overall goals: 450 oGCDP in 7 weeks!


End Results Fates: LC:  SU oGCDP numbers counts towards LC’s achievements and financial revenues and is applicable and counted for AMAN 2013 *based on the LC’s status applied for* and on the system SU: Membership: I. An SU shall be, remain and function as an extension as an additional focused entity in an existing LC. II. An SU can at any time apply to become an LC upon undergoing feasibility studies AND present its application to the National Plenary at any of the 2 National Legislative Meets, as stated for any entering entity in the AIESEC in Malaysia Compendium. III. Its members will receive a membership under participating LCs IV. Its members will abide to membership fees and criteria under participating LCs V. Its financial model (revenue, profit and expenses) shall be in agreement with participating LCs VI. An SU can be dismissed if: a. The said SU violates ANY of the articles in the AIESEC in Malaysia Compendium & International Compendium b. The said SU University Administration deems fit c. The Member Committee deems fit

Governance: I. An SUP & SUVP shall be on the Executive Board of participating LCs and will be given EB rights according to the LCs constitutions II. An SU shall report to the SU Coach and participating LC as in an LC having Executive Board Meets, planning activities, etc. The deadline to track and decide the success of Specialized Units is by International Presidents’ Meet 2013 in February 2013. The fate of Specialized Units to continue will rest in the ultimate power of the Member Committee following the report at International Presidents’ Meet 2013.

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Contact for more information

Lee Guo Zhang Member Committee President (60)16 255 4893 lee.guo_zhang@aiesec.net

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Tan Wei Jun Vice President of Outgoing Exchange (International Relations & Partnerships Responsible) (60)16 760 8970 wei_jun.tan@aiesec.net Geraldine O. Chang Vice President of Local Committee Development (Expansions & Administrations Responsible) (60)16 800 4695 geraldine.chang@aiesec.net Joshua Lim Vice President of Marketing & Communications (Campaign Marketing & Communications Responsible) (60)12 773 8433 joshua.lim@aiesec.net

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Specialized Unit Guidelines for interested LCs