15-17 JULY 2010 • SCOTTSDALE, ARIZONA
W H AT I S
WHO ATTENDS THE SUMMIT? 600+ delegates: • Ranking in the top 15% of students at their college or university • Over 87% hold leadership positions on their campus • Majority will pursue advanced or professional degrees (medicine, law, pharmacy, engineering, etc.)
Attendees by Major:
BIOLOGY/LIFE SCIENCES 8%
Communications, Physical Sciences, Liberal Arts, Fine Arts, English & Architecture
EDUCATION 7% BUSINESS 17% SOCIAL SCIENCES 8% ENGINEERING 8%
olden Key International Honour Society, founded in 1977, is the world’s largest collegiate honor society, recognizing and encouraging Academic Excellence, Leadership and Service among college and university students from all academic disciplines. Golden Key has nearly 2 million members worldwide and more than 375 chapters in Australia, Canada, India, Malaysia, New Zealand, South Africa, The Bahamas and the United States.
120-150 College and University Administrators & Faculty*: • Positions held include Vice President, Registrar, Dean, Department Head and Professor • Multiple departments and faculty represented • Excellent opportunity for developing on-campus relationships *Serving as advisors to Golden Key chapters
WHY SHOULD YOU BE THERE? Connect with top students and university representatives, showcase products and services and increase your brand awareness. • EXPOSE your organization to more than 600 of the world’s top students and representatives from the globe’s finest educational institutions. • NETWORK with students, college/university administrators and faculty from eight different countries. • TARGET top students from specific disciplines and turn highly educated Summit delegates into future employees and customers. • INCREASE the brand recognition of your products or services. • RECRUIT some of the world’s best and brightest for internships and career opportunities. • DISTRIBUTE information and materials to showcase your organization’s products and services. • DRIVE attendees to your website.
EXPO DATES & HOURS:
Exhibit space fees include two Summit exhibit passes and exhibit space to showcase your company’s products and services. A table and two chairs will be provided.
• Thursday, 15 July 2010* EXPO and reception.........8:30 – 10:30 pm
• $1500..............Non-Partner Organizations • $1000..............Golden Key Corporate/Nonprofit Partners • $500................Golden Key University Partners
• Friday, 16 July 2010* EXPO...................................9:00 – 11:00 am VIP Reception....................7:00 – 9:00 pm
Additional exhibitor information and optional amenities will be provided in the Exhibitor Kit.
*Times are subject to change.
Golden Key group rates starting at $99/night (plus taxes).
The International Summit Program is distributed to all delegates. This full color program includes meeting times, speaker bios, exhibitor descriptions and other essential information.
The Westin Kierland Resort & Spa 6902 East Greenway Parkway Scottsdale, Arizona 85254 CLICK HERE TO BOOK ONLINE TODAY!
Please submit your full color acknowledgement in PDF format to email@example.com by 3 June 2010. PRICING: • Full page: 7” x 8.5”..............$1,000 • 1/2 page: 7” x 4.25”............. $500 • 1/4 page: 3.5” x 4.25” ..........$250
OR CALL: 1-800-354-5892 (be sure to mention the Golden Key International Summit to get the special hotel rates) *Must reserve hotel room by 18 June 2010 to receive special rate.
Please visit www.goldenkey.org for more information.
30,000 ~ Gold
$ Collective Sponsorship amounts may qualify your company as a Gold, Silver or Bronze level Sponsor. All Gold, Silver and Bronze Sponsors receive the following in addition to the level specific items noted below: • • • • •
Priority placement of acknowledgement in program Premium EXPO exhibit space Logo/Description on Summit website Recognition featured in 2011 Summit Prospectus Opportunity to present a workshop (limited availability)
• Four Summit and EXPO Passes • Four Tickets to Saturday Evening Gala Dinner & Awards Ceremony
20,000 ~ Silver
• Three Summit and EXPO Passes • Three Tickets to Saturday Evening Gala Dinner & Awards Ceremony
10,000 ~ Bronze
$ SPONSORSHIP OPPORTUNITIES ON THE FOLLOWING PAGE.
• Two Summit and EXPO Passes • Two Tickets to Saturday Evening Gala Dinner & Awards Ceremony
SPONSORSHIP OPPORTUNITIES Review the various options below and select the items that maximize your exposure and showcases your brand. Opportunities are limited and available on a first-come, first-served basis.
Speaker Sponsorship • Please contact firstname.lastname@example.org for further details on sponsoring one of our Summit speakers. There are opportunities to sponsor Keynote and Plenary speakers.
All Sponsorships Include the Following: • Recognition in pre-Summit electronic communications • Inclusion on sponsor media loop played throughout the Summit
• Logo on Summit sponsorship webpage • Recognition in Summit program
• Saturday Evening Gala Dinner and Awards Ceremony Name the culminating event after your company!
• Meal Card - Sponsor meal card for attendees.
• EXPO Sponsorship (includes premier booth space at the EXPO) - Name one of the major Summit events after your company.
• Summit Bags - Put your logo on the official Summit bag. • Saturday Evening Gala Dance - Sponsor this highly attended event. • Service Showcase - Host the Service Showcase, an event highlighting chapter service activities.
• Service Project Sponsor - Impact the local community with your sponsorship!
• Snack Break Card - Provide attendees with a card for a snack break during the Summit (2 available).
• Friday Service Lunch - Name this lunch after your organization. There will be a brief opportunity to address the entire delegation.
• Reusable Water Bottle - Help the Summit stay green by providing these eco-friendly bottles.
• Friday Business Meeting Breakfast - This sit-down breakfast will kick off the first full Summit day.
• VIP Advisor and Partner Reception - Bring recognition to your company by sponsoring the annual VIP and Advisor event. • Summit T-shirts - Put your logo on this stylish tee that is given to all attendees at Summit check-in.
• Pocket Agenda - Brand this frequently referenced resource that delegates use to track when and where to be next.
• Lanyards - Given to all attendees with their Summit name badge.
• Saturday Evening Gala DJ - Sponsor the DJ portion of the Gala Dance festivities. • Material Distribution - Your brochures will be included in the Summit registration packets.
2 0 1 0 E X H I B I T O R A P P L I CAT I O N STEP ONE: Contact Information: Please legibly complete all the information below. Company Name: Contact Name: Address: City, State, Zip: Phone: Email:
Authorized Signature and Date: By signing here, I agree that I have read and understand the terms and conditions on the following page. My company and its representatives agree to adhere to them. I will share this information with the company representative(s) who will be onsite.
STEP TWO: Sponsorship Opportunities
STEP FOUR: Description of Products and Services
Please list items and/or events you wish to sponsor:
A description of the products or services you will be exhibiting will be included in the Golden Key Program. Email your description (50 words or less) and company logo to Golden Key at email@example.com. Please include your contact information (i.e., address; phone; email; website), which will not count toward your 50 word limit.
Total Sponsorship Amount: $
STEP THREE: Exhibit Space Golden Key will make its best effort to accommodate your wishes.
STEP FIVE: Summit Program Acknowledgment q Full page (7” x 8.5”)....................................................$1,000 q 1/2 page (7” x 4.25”)...................................................$500 q 1/4 page (3.5” x 4.25”)................................................$250
q $1,500 (non-partner) q $1,000 (Golden Key partner) q $500 (university)
List any potential exhibitors you DO NOT wish to be near:
STEP SIX: Total Fees Sponsorship Opportunities (step 2) .............................$ Exhibit Space Selection (step 3) . ...................................$ Additional Representatives (step 3) . .............................$ Total Summit Program Fee (step 5) ..............................$ TOTAL PAYMENT ENCLOSED ..................................$
Please provide the names of exhibitors who will need badges. 1 Name: Email Address:
(Payment is due with the registration form)
2 Name: Email Address:
All funds MUST be submitted in US dollars. Check made payable to Golden Key International Honour Society. Charge payment to the following credit card:
Additional representatives @ $150 each 3 Name (Additional fee): Email Address:
q q q q
4 Name (Additional fee): Email Address: By signing up as an Exhibitor for the 2010 Golden Key International Summit, I agree to the Exhibitor Terms & Conditions.
3 JUNE 2010 Deadline to Submit Application, Materials and Payment
STEP SEVEN: Method of Payment
• • • •
Credit Card Number: Expiration Date: Name as it appears on Card: Signature:
MAIL: Mail completed registration form and appropriate fees to:
Golden Key International Honour Society c/o 2010 International Summit Sponsorships 1040 Crown Pointe Parkway, Suite 900 Atlanta, GA 30338
EXHIBITOR TERMS & CONDITIONS EXHIBITOR FULFILLMENT KIT - A complete Exhibitor Fulfillment Kit covering services and prices for shipping, warehousing, setting up, and dismantling and move-in and move-out dates will be sent to each exhibiting firm. Any additional rules and regulations will be furnished to each exhibiting firm before the event.
SALE OR TRANSFER OF EXHIBITOR’S BUSINESS In the event of the sale or transfer of a substantial portion of the assets of an Exhibitor’s/Sponsor’s business, or of the controlling stock interest in Exhibitor’s/ Sponsor’s business, or in the event of a substantial change in the management of the Exhibitor, Golden Key may, at its option, terminate this Agreement.
ASSIGNMENT OF EXHIBIT SPACE - Priority is given to Sponsors. General Exhibitors are on a first-come, first-served basis. Exhibit space will be assigned by Golden Key. Management reserves the right to modify the floor plan to accommodate space sales or relocate Exhibitors to avoid conflict, as necessary, after consultation with the affected Exhibitors. In all instances, Golden Key reserves the right to determine final placement of the Exhibitor.
DISPLAYS AND DECORATIONS - Merchandise, signs, decorations or display fixtures shall not be pasted, taped, nailed or tacked to walls. No exhibit, merchandise, equipment, trunks, cases or packing materials shall be brought into or out of the Exhibit Space during exhibit hours. No signs, advertising devices or merchandise shall be displayed outside the Exhibit Space or project above or beyond the limits of the assigned Exhibit Space.
CANCELLATION OF TABLE - Upon providing written notice, an Exhibitor or Sponsor may cancel subject to the following conditions and restrictions: (A) If a written cancellation notification is received at Golden Key on or before 30 April 2010, 50% of the amount of payment received will be refunded (B) If a written cancellation notification is received after 30 April 2010, no refunds will be issued.
UNION LABOR - Exhibitor must comply with all union regulations applicable to set-up, display and dismantling of its exhibit, at the sole cost and expense of the Exhibitor.
GOLDEN KEY LOGO USAGE - Exhibitors and Sponsors are prohibited from using the Golden Key logo without prior written approval by Golden Key. LIABILITY AND INDEMNITY - The Exhibitor assumes all responsibility for any and all loss, theft, or damage to Exhibitor’s displays, equipment and other property while on the Westin Kierland Resort & Spa premises, and hereby waives any claim or demand it may have against Golden Key, Westin Kierland Resort & Spa, or its affiliates arising from such loss, theft, or damage. In addition, the Exhibitor agrees to defend (if requested), indemnify, and hold harmless Golden Key and Westin Kierland Resort & Spa, and their respective parent, subsidiary and other related or affiliated companies from and against any liabilities, obligations, claims, damages, suits, costs and expenses, including without limitation, attorney’s fees and costs, arising from or in connection with the Exhibitor’s occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the Exhibitor or its employees, subcontractors, or agents. EVENT HOURS AND DATES - Hours and dates for installing, showing, and dismantling exhibits shall be those specified by Golden Key. All exhibits must be open for business during exhibit hours, and no dismantling or packing may be started before the official close of the Event. Golden Key reserves the right to change show dates or location. Golden Key will provide Exhibitor with proper notification in writing of any change in dates or location. Exhibitor reserves the right to cancel, without penalty, upon a reassignment of dates or location, except as noted in this agreement, without cause. Such cancellation must be made in writing by Exhibitor within 10 business days of notification of reassignment of dates or location. SHARING AND SUBLETTING - An Exhibitor shall not assign or sublet to a third party the whole or any portion of the exhibit space covered by this agreement.
FIRE RULES - No smoking is allowed in any Golden Key conference and Exposition area. Exhibitor shall not pack merchandise in paper, straw, excelsior or any other readily inflammable material. All cartons stored in the Event Building shall be emptied of contents. Exhibitor shall use no flammable decorations or covering for display fixtures, and all fabrics or other materials used for decoration or covering shall be flameproof. All materials used in exhibit construction, decoration or as a temporary cover must be certified as flame retardant or a sample must be available for testing. OBSERVANCE OF LAWS - Exhibitor shall abide by and observe all laws, rules, regulations and ordinances of any applicable governmental authority and all rules of the Event Building. EXHIBITOR CONDUCT - All Golden Key events at which members are present are alcohol-free. Exhibitor is expected to honor this policy in all facets of the Event. EXHIBITOR’S REPRESENTATIVE - Each Exhibitor’s organization must name at least one person to be its official representative, with authorization to enter into such service contracts necessary for the installation and removal of exhibits and the provision of services for which the Exhibitor will be responsible. At least one person must be in the exhibit table during all hours the Exhibition is open. SOLICITATION - The aisles and all other spaces in the Exhibit Hall and in Westin Kierland Resort & Spa shall be under the control of Golden Key. All displays, interviews, conferences, distribution of literature, lectures or any other type of activity shall be conducted inside the exhibit table space. Standing in aisles or in front of exhibit tables of other Exhibitors for advertising purposes is strictly prohibited. Persons connected with non-exhibiting concerns are prohibited from any dealing, exhibiting or soliciting within the Exhibit Hall. No direct sales of products and/or services are permitted in the Exhibit Hall by exhibitors or sponsors.
PHOTOGRAPHS - No photographs may be taken by non-Golden Key staff or delegates of exhibit spaces or merchandise without the prior consent of Golden Key and the Exhibitor involved. Golden Key reserves the right to take photographs and video and will use these for Golden Key purposes only. SOUND RESTRICTIONS - Exhibitors operating sound producing equipment must keep the sound at reasonable volume that of a normal speaking voice, in order to avoid disturbing other Exhibitors. Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a table. Public address systems, radio broadcasts and other devices used only to attract attention by sound are prohibited. Exposition Management reserves the right to regulate and/or restrict sound and electricity of any Exhibitor who violates this rule. MUSIC LICENSING - Exhibitor represents and warrants that it shall comply with all copyright restrictions applicable to Exhibitors. Exhibitor further represents and warrants that it shall obtain any additional license or grant of authority required of Exhibitors under the copyright laws and be prepared to present Exposition Management with a copy of such license or grant no less than 30 days prior to the start of the Exposition. AMERICANS WITH DISABILITIES ACT - Exhibitor warrants and represents that it is in full compliance with the Americans with Disabilities Act and all regulations hereunder and agrees that it shall be responsible for the readily achievable removal of barriers relating to its exhibit and the provision of auxiliary aids and services where necessary to ensure effective communication of Exhibitor’s/Sponsor’s product or services to disabled attendees at the Event. INABILITY TO HOLD SHOW - If, because of war, fire, strike, exhibit facility construction or renovation project, logistical problems, government regulation, public catastrophe, terrorist attack, act of God or the public enemy or other cause beyond the control of Golden Key, the Event or any part thereof is prevented from being held, is cancelled by Golden Key or the Event Building or Exhibit Space or any part thereof becomes unavailable, Golden Key shall have no liability to the Exhibitor, except that Golden Key, in its sole discretion, shall determine and refund to the Exhibitor its proportionate share of the balance of the aggregate exhibit fees received which remains after deducting expenses incurred by Golden Key and reasonable compensation to Golden Key, but in no case shall the amount of the refund to Exhibitor exceed the amount of the exhibit fee paid. GOVERNING LAW; AMMENDMENTS - This Agreement, having been executed in Atlanta, GA, shall be governed by and construed and enforced in accordance with the laws of the State of Georgia as if it is in an agreement made and to be performed entirely within such State. This Agreement may not be amended or modified except by a written communication by Golden Key.
2009 INTERNATIONAL CONFERENCE SPONSORS CORPORATE & NONPROFIT
UNIVERSITIES AND GRADUATE SCHOOLS
• • • • • • • • • • • •
• • • •
Boeing GEICO Gabriel Group Marsh Commencement Flowers Tawan Perry Unlimited The Princeton Review ShareComm, LLC Better World Books International Scholar Laureate Program Graduate Management Admission Council ProWorld
University of Richmond Texas Tech University, Rawls College of Business Australian National University International Exchange Programs, Jacksonville University • Thunderbird School of Global Management • Wake Forest University, Babcock School of Management • Moore School of Business, University of South Carolina
• Teach For America
“ The Golden Key International Conference is a great opportunity for GMAC to get in front of high achieving, highly motivated students. This event affords GMAC the opportunity to talk face to face with Golden Key members interested in potentially pursuing a graduate management education degree and in return they can take our message back to their own chapters on campus.”
“ The Golden Key EXPO is one of the best organized events that we have been to in the past! The talented students and dedicated advisors were highly engaged with recruiters and partners. This event is a valuable opportunity for companies affiliated with Golden Key.” Deedre Daniel Director, Partnership Marketing, GEICO
Sacha Thompson Manager, Pipeline Initiatives, Graduate Management Admission Council
Golden Key International Honour Society International Headquarters 1040 Crown Pointe Parkway, Suite 900 Atlanta, Georgia 30338 USA 1-800-377-2401 www.goldenkey.org