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SOCIAL

APRIL 2018 SPONSOR: Sanet Roux


CONTENTS

This magazine is designed & published in partnership by :

AUTUMN IS HERE!

Calendar & Levies

04

Events - AGM

05

Refuse & Recycling

07

Communication

08

Rules

09

The Portal

13

Security

16

ADVERTISING ENQUIRIES:

Domestics & Gardeners

17

Contact the Sales Team

Maintenance

18

FTTH Update

19

Social

20

A division of GLOVent Solutions www.glovent.co.za | chandi@glovent.co.za

A division of That Touch Consultants

Tel: 0861 017 424 E-mail: info@thattouch.co.za SANET ROUX 082 856 5917

PROUD SPONSOR OF GLEN ERASMIA ESTATE’S DIGITAL MAGAZINE

Next Newsletter: MAY 2018

Disclaimer: This eMagazine is produced especially for residents in Glen Erasmia Estate to provide updates and useful information. It is produced by GLOVent Media & That Touch Media, on behalf of the homeowners’ association (HOA) of Glen Erasmia Estate. Although every effort is taken to ensure accuracy of content, the HOA and/or the publisher, cannot be held liable for any inaccurate information, and may not agree with all opinions expressed in this publication.


PROUD SPONSOR OF GLEN ERASMIA ESTATE’S DIGITAL MAGAZINE

Our FTTH project is well underway. See elsewhere for the current status quo. With the Easter Festive season behind us, it means winter, and exams for all the learners, are around the corner.

SANET ROUX 082 856 5917

We remind you all of the upcoming Annual General Meeting (AGM), which will be held on the 23rd of May 2018 at the NG Church, Fiskaal Street, Glen Marais. Hope to see you all there!

Greta Bezuidenhout Estate manager 3


CALENDAR MONTHLY BOARD MEETING DATES: 23 APRIL 2018 WEEKLY SECURITY MEETINGS: Tuesdays - 17:00 - at Estate Office (Residents with security related issues or suggestions are welcome to attend the meeting.) WEEKLY MAINTENANCE: Tuesdays - 17:30 - at the Estate Office 4

Please diarise! AGM - 23 May 2018!

R1,300-00 per month. Account enquiries can be directed to martin@mcadmin.co.za or phone MC admin at 011- 394 9625.

LEVIES


EVENTS

AGM - Please diarise! 23 MAY 2018 – NG CHURCH, FISKAAL STREET, GLEN MARAIS It’s only through an involved community

as we have many excellent, qualified and

that we can strive to improve on current

able Residents within our Estate who

levels.

would be ably positioned to add value. We

Members, who are not able to attend the AGM, please give your proxy to someone who will be able to vote on your behalf.

encourage those interested to join our team. In terms of Portfolios, the following need to be filled:

Proxy forms are available at the Estate

FINANCE – Persons with financial

Office.

management background and or qualified

We also encourage people to avail themeselves for election as Board members,

CAs; this is a critical portfolio, will require a dedicated focus at month ends, and requires availability to release payments as required.

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AGM (Cont . . .)

INTERNAL AUDIT, RISK AND GOVERNANCE – Persons with

MAINTENANCE – Persons with a DIY penchant and or

a governance/audit background to deal with tasks as they

engineering background to assist Estate Management with

become assigned.

identifying maintenance requirements and the sourcing of

SECURITY – Requires no security background other than a commitment and drive to ensure the security and safety

COMMUNICATION – Persons with good communication skills,

of Residents and Estate property. Requires weekly meeting

who are willing to represent the Estate in all communication,

availability to discuss security-related matters.

both within and external to the Estate; this includes the

LEGAL - Requires a legal background, preferably a practicing

website, newsletter compilation, etc.

person, who will guide the Board /Estate in dealing all matters

AESTHETICS AND GARDENS – Persons with knowledge of

legal.

local building codes, the Estate building rules and people who

HR - Take ownership of all matters HR-related within the Estate, including appointments, salary issues, disciplinary issues etc.

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service providers to effect maintenance where required.

are willing to take ownership of the authorisation of submitted building plans, should kindly put their names forward. Further, individuals who are passionate about the ‘look’ of our Estate, from both garden layouts to building aesthetics are needed.

Give me a call today to help you find the right home for you and your family

Sanet Roux 082 856 5917


Refuse Collection • Please take note that Refuse removal is on a Monday. • REFUSE TO BE PUT OUT ON THE MORNING OF COLLECTION AND NOT BEFORE.

Recycling We urge residents to only dispose of paper and glass at the paper and glass recycling bins at the Top Gate until notified otherwise.

MONDAYS – 9, 16, 23 and 30 April 2018 7


COMMUNICATION Residents are requested to please update their current details at the

TENANTS/ NEW RESIDENTS

Estate’s office to allow for proper

You’re not letting us know who is moving into

communication. This includes email

your house! It’s potentially dangerous from a

addresses and cell phone numbers.

security viewpoint and embarrassing when we have no clue that a new resident is moving in. Very simply, we need a visit to the office and a

If someone is not in your employment anymore, please also inform the Estate Office. 8

copy of the lease and for those of you who haven’t provided either/or, we’d love to see you.


RULES

AMENDMENT TO RULE 2.10 Existing Rule 2.10 Pets 2.10.3 Poultry, wild animals or livestock shall not be allowed within the boundaries of the Estate property. No slaughtering of poultry, wild animals or livestock shall be permitted within the boundaries of the Estate property, regardless of religious customs or traditions.

Revised Rule 2.10.3 Poultry, wild animals or livestock shall not be allowed to be kept as pets within the boundaries of the Estate property.

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Existing Rule 2.3

Environmental Management

2.3.15 Functions and parties in the Boulevard shall be booked at the office and a form completed, signed and a deposit paid prior to approval.

Revised Rule 2.3.15 In the Boulevard The function shall be booked by the resident at the Estate Office three working days in advance by completing/signing the form and payment of the deposit.

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2.3.15.1 Private Functions

New Rule

When any resident plans to hold a private function, the following must be considered; At place of residence:

Sound level and duration of high levels of sound, especially after 22:00, which could result in neigbour complaints. In this case the affected neighbours and/or Estate Office should be notified in advance. When the function requires special logistical arrangements as result of the number of visitors that will enter the Estate and type of function, assistance by the Estate Office should be requested. The Estate Manager may reserve the right to limit the amount of visitors due to parking/security reasons. No request will be unreasonably denied.

The rule changes will be presented at the next AGM for discussion/approval.

Autumn

shows us how beautiful it is to let things go Call us when you’re up for a new adventure

Sanet Roux - 082 856 5917


RULES

of the month TRAFFIC RULES 2.14.7 Parents are responsible for ensuring that their children play in the designated areas within the Boulevard and do not play in the streets.

USE OF THE BOULEVARD 2.4.8 Malicious or negligent damage to Estate / Private Property, including the deliberate breaking of glassware, shall not be acceptable and a fine of R5000 shall be imposed and the resident or parent shall be liable for any repairs to such property. 12


PROUD SPONSOR OF GLEN ERASMIA ESTATE’S DIGITAL MAGAZINE

SANET ROUX 082 856 5917

THE PORTAL Residents can download an App of the GLOVENT Portal on their Smart phones by following the next steps:

How to download the GLOPortal Mobile App: 1. In the search box, search for GLOPortal and select. 2. Press install. 3. After installing the App “GLOPortal Mobile App” a message will pop up asking if the app is allowed to send you notifications? 4. Select “Allow”, this is in order to receive notifications from your Mobile App. 5. Open the GLOPortal Mobile App and enter your mobile number. 6. Enter the OTP (One Time Pin) that was SMSed to your phone into the available box. 7. Select your Profile, as it is possible you may have other properties on other Estates running the same software. 13


If you do not receive any notifications from your Mobile App, please change the following settings:

How to change your Notifications Settings on an Andriod (Play

How to change your Notifications Settings on an iOS (Apple)

Store) device:

device:

1. In your device’s “Settings” navigate to “Applications”.

1. Navigate to the Settings Icon on your Home screen and select.

2. Locate the GLOPortal Mobile App and select it.

2. Scroll down and Select “Notifications”.

3. Locate “Notifications” and select it.

3. Locate the GLOPortal Mobile App.

4. Ensure all available options are selected.

4. Ensure all available options are on.

5. You will now receive notification from the GLOPortal Mobile App.

5. You will now receive notification from the GLOPortal Mobile App.

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www.hmline.co.za

CLICK HERE TO REQUEST A PRO TODAY


SECURITY PHONE NUMBERS FIRST CALL, ALL HOURS Reaction Officer: 083 778 9217 SECOND CALL DURING OFFICE HOURS Estate Manager: 083 700 8631 SECOND CALL AFTER HOURS – Morné: 060 742 2833

Reporting of Municipal Matters Consumers are urged to repair leaks on their properties and report those that require the municipality’s attention to the municipal services call centre on 086 054 3000.

Please ensure that these telephone numbers are stored on your phone for any security emergencies/incidents. Access into the Estate without following access procedures: R1, 000-00 per offence. 16


DOMESTICS & GARDENERS

If a domestic worker or a gardener already has an access card, you can extend it by just phoning the office instead of coming in personally. PLEASE NOTE: If a resident gives something to one of their employees, we would like you to write a short letter confirming that the item is a gift.

DRIVING DOMESTICS/GARDENERS INTO ESTATE WITHOUT CONFIRMATION Some of our residents still drive Domestics and/or

2.8.8 Announcement of casual workers - Casual

Gardeners into the Estate without confirmation at

workers shall be escorted by the owner and

the gates. This is prohibited.

recorded in and out at the gate each day through

Please remember the following: Security is an attitude, be aware that you need to enforce and apply security to make it work. Do not hesitate to contact Security Manager / Estate Manager, shall you observe a suspicious person or activity.

announcement and pin code. Owners shall be responsible to ensure their employees/workers comply with all security requirements as well as estate rules. The worker will receive a pin code upon announcement which allows one entry and one exit per 24 hours.

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Guard of the month MARCH 2018

MAINTENANCE / HEALTH & SAFETY We are very happy to report that our two maintenance workers, Owen and Sello, have both received their Level 2 First Aid training certificates. This training was quickly put to the test when one of our Resident’s domestic worker hurt herself on the 28th March 2018. Our Resident has highly commended Owen and

Sibusiso MALUKA

Sello for their services.

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FTTH Update

The teams are busy with the final distribution of fibre into the zones, which required the installation of three pedestals. They are planning to complete this process by Wednesday or Thursday after which they will proceed with the last drop to the home.

SPEEDING IN THE ESTATE

Safety is the primary concern of the Board, and the same should apply to every Resident/road user within the Estate. Whilst the Estate Management is unable to ‘police’ the road network, we will endeavour through the means noted above to manage the situation. The Ekurhuleni Metro Police, without any prior warning, is conducting spot checks at Estates at any given day or time.

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PETS The Estate has no proper facilities to keep stray pets for an unlimited time, and it is NOT the duty of Security to chase pets, find owners etc. as the primary responsibility of security is access control and the safe keeping of residents. 20

Social

A Holiday Programme was organised for Residents’ children on Friday, the 6th of April 2018 in the form of a Jumping Castle and a decorative Biscuit stall. It was very well attended, and the children thoroughly enjoyed it.


S

D L O

D L SO

S

D L O

S

D L O

You only list once!

S

D L O

S

D L O

Sanet Roux (CEA, NQD4, CDPE) Independent Contractor

Cell: 082 856 5917 Tel: 011 394 9058


THE BUSINESS THAT CONSIDERS ITSELF IMMUNE TO THE NECESSITY FOR ADVERTISING SOONER OR LATER FINDS ITSELF IMMUNE TO BUSINESS.

do it right early this year! Advertise your business in the NEXT ISSUE!

- Derby Brown

Contact us for a list of Estates and pricing 076 041 8933 | info@thattouch.co.za


THANK YOU

For keeping the trees growing strong, steady and enjoying them - we are proud of this as it makes Glen Erasmia Boulevard such a beautiful place to live in. For always putting garbage out on the collection days. For always keeping your pet/dog safely behind locked gates. For being sensitive about the continuous barking of dogs. For maintaining gardens making them aesthetically pleasing at all times. For keeping the Boulevard tidy and not throwing rubbish around. For driving slowly, taking the children and pedestrians in consideration. Thank you for treating the Guards with respect and motivating them to deliver better and friendly service to all. To all residents who pay their levies on time - thank you very much as this maintains the Estate. To be part of our big family is to take each other in consideration at all times. 23

201804 Glen Rrasmia Newsletter  
201804 Glen Rrasmia Newsletter