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Information Rights Management (IRM): Enhancing Security of SharePoint


The Problem:


A Typical File Downloading Scenario User

SharePoint


A Typical File Downloading Scenario Edite d Copied

Printed

Un-protected File Viewe d

Distributed

It can further be:

Edited, Copied, Printed, It can further be: Distributed, Viewed (by

others)

Edited, Copied, Printed, Distributed, Viewed (by others) !!


The Solution:


File Downloading Scenario with Seclore FileSecure User

SharePoint + Seclore FileSecure


File Downloading Scenario with Seclore FileSecure Edite d Copied

Printed

Protected File

Viewe d

Distributed

It can further be:

Edited, Printed, TheCopied, user has onlyDistributed, restricted Viewed usage(by rights

others)

edit + print only, etc)

(e.g. view only,


Some screen shots


Assigning Seclore Policies to SharePoint folder (i.e. creation of “Hot-Folder”)

1.


Policy Admin Computer

Policy definition could be centralized (done by central team) or decentralized (done by dept. level teams)


Internal Users

Users

Policy Admin Computer

External

Policy is defined as-


Policy Admin Computer

Policy is defined as


Policy Admin Computer WHEN date range, time span, …

Policy Admin Computer

Policy is defined asc. WHEN - date range, time span, …


Policy Admin Computer

Policy is defined asd. WHERE - Specific computers, specific networks, only from the office, ‌


2. Downloading document from “HotFolder”


User’s Computer

User logs into SharePoint and downloads a file


User’s Computer

The downloaded file is automatically protected with the policy of the “Hot Folder”. Notice the “red” lock


3. Opening the document


User’s Computer

When the user opens the file, he gets to see the rights that he has on the document


4. Performing un-authorized actions


User’s Computer

If he tries to print….


User’s Computer

He will be restricted from printing !!


User’s Computer

If the user tries to copy data‌


User’s Computer

He will be restricted from copying data!!


User’s Computer

Even print-screen is blocked !!


User’s Computer

The system also maintains a complete audit trail of all the


About Seclore


Corporate Background … “Seclore is a high growth software product company. Seclore’s technology helps mitigate the risks arising out of information breaches whilst enhancing collaboration” 6 years old, Headquartered in Mumbai, India Geographical and customer presence Middle East, India, ASEAN, Western Europe, North Africa Keywords Information Rights Management, Secure outsourcing Investors The largest private bank in India, one of the foremost R&D institute & professional financial investors Why are we different Minimally intrusive security technology, value based pricing, usage without training


About ‌ Seclore is a high growth information security product company focussed on providing Security without compromising collaboration Seclore’s flagship product Seclore FileSecure is used by More than 1.5 million users & some of the largest enterprises


For more informationhttp://www.seclore.com/microsoft_sharepoint.html Email: info@seclore.com

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