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PROJEC T PLANN ING AND DEVELOP MENT P ROC ESS

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GSCWD-QP-ENG-002

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OBJECTIVE The objective of this procedure describes the process of Project Planning and Design Development, As built plan and Revision/Variation preparation of General Santos City Water District for proposed pipeline expansion and infrastructure programs.

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SCOPE This procedure defines the systems for planning, design development, As built plan and Revision Plan preparation of proposed projects for implementation.

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DEFINITION OF TERMS 3.1 Top Management composed of General Manager and Department Managers 3.2 Technical Documents are set of documents composed of plans, estimates, Bill of Materials, Hydraulic Analysis, Structural Analysis, S-Curve, Gantt Chart, Technical Specifications, Safety program and Program of Works. 3.3 GM stands for General Manager 3.4 DM stands for Department Manager 3.5 PDD stands for Planning and Design Division 3.6 MERCWD stands for Mainline, Expansion, Rehabilitation and Civil Works Division 3.7 S Curve a display of cumulative costs, labor hours or other quantities plotted against time. 3.8 Gantt Chart a chart displaying tasks or events against time. 3.9 Implementer responsible for project implementation MERCWD for by admin and Contractor/winning bidder for by contract project.

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REFERENCE DOCUMENTS 4.1 General Santos City Water District Water Distribution Map Index 4.2 Vicinity Map 4.3 Subdivision Plan 4.4 Topographic Map 4.5 Water Distribution Layout 4.6 Power Utility Layout 4.7 Sewerage/Drainage Maps 4.8 Philippine Building Code 4.9 Philippine Electrical Code 4.10 Philippine Mechanical Code 4.11 American Water Works Association 4.12 National Structural Code of the Philippines 4.13 Building Estimates by Fajardo 4.14 Contour Map 4.15 Fire Code of the Philippines 4.16 Plumbing Code of the Philippines 4.17 Safety Program 4.18 GSCWD Corporate Manual 4.19 MSDS 4.20 Available manufacturer’s literature.

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PROJEC T PLANN ING AND DEVELOP MENT P ROC ESS

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GSCWD-QP-ENG-002

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RESPONSIBILITY AND AUTHORITY 5.1 Draftsman shall conduct engineering survey and site inspection to the proposed project site 5.2 Senior Draftsman/Engineering Aide A shall prepare plans, 3D perspective, estimates, bill of materials, S-Curve, Gantt Chart and Program of Works 5.3 Principal Engineer C shall check the prepared technical documents for review and perform hydraulics analysis of the proposed pipeline. 5.4 Department Manager shall review, sign and recommend for the approval of the proposed pipeline expansion and infrastructure. 5.5 General Manager shall approve and sign proposed pipeline expansion and infrastructure projects.

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PROCEDURE DETAILS 6.1

Planning and Design Procedure

Process Flow

In-charge

Process Description

PDD/Engineer

Shall receive and evaluate required documents for the proposed project. Shall submit and coordinate to government and private agency with jurisdiction thereof.

Top management

Shall finalized proposed projects for whole year implementation.

Records

Start

Receiving and Evaluation

Project Planning

Design Development

Draftsman, Senior Draftsman, Engineering Aide A, Principal Engineer C,

Checklist

GSCWD Distribution Map Index, List of Pipeline Request

Shall perform survey, staking using Geographical Positioning System and site inspection. Survey Form Shall prepare technical documents.

A

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PROJEC T PLANN ING AND DEVELOP MENT P ROC ESS

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GSCWD-QP-ENG-002

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Finalization and approval

Submission

General Manager, Department Manager A, Principal Engineer C

Shall ensure all technical documents are duly reviewed, approved and signed for implementation.

Technical Document

PDD

Shall be forwarded to MERCWD for by admin implementation pipeline expansion and infrastructure project Shall be forwarded to Bids and Awards Committee for bidding process on by contract pipeline expansion and infrastructure projects.

Technical Document

End 6.2

As-Built Plan Preparation Procedure

Process Flow

In-charge

Process Description

Records

Shall receive project details like number of pipes and actual location, fittings and other appurtenances in the pipeline expansion project and submitted actual plan of the implementer Shall evaluate and inspect actual implemented project.

Details provided by the Implementer

Senior Draftsman, Draftsman, Engineering Aide A

Shall prepare as built plan based on the actual implemented project.

Approved Plan

Principal Engineer C, Department Manager A, General Manager

Shall approved prepared As Built Plan with attachments like bill of materials, hydrotest and disinfection result and project photos.

Start

Receiving and evaluation

As Built Preparation

Approval

Submission

PDD/Engineer

PDD

Submit approved as built plan to Commercial Department for information and update purposes.

As built plan, Bill of Material, Hydrotest and Disinfection Form Approved As Built Plan

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PROJEC T PLANN ING AND DEVELOP MENT P ROC ESS 6.3

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GSCWD-QP-ENG-002

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Project Revision/Variation Preparation Process

Process Flow

In-charge

Process Description

Records

Shall review and evaluate proposed revision and variation of proposed project.

Proposed Plan

Start

Review and evaluation

GM, DM, PDD/Engineer

Technical Document Preparation

Senior Draftsman, Draftsman, Engineering Aide A

Shall prepare plans, estimates, Bill of materials, S-Curve, Gantt Chart, Program of Works.

Finalization and Approval

Principal Engineer C, Department Manager A, General Manager

Shall ensure all technical documents are duly reviewed, approved and signed for implementation.

Technical Documents

PDD

Shall be forwarded to MERCWD for by admin implementation pipeline expansion and infrastructure project Shall be forwarded to Bids and Awards Committee for bidding process on by contract pipeline expansion and infrastructure projects.

Technical Documents

Submission

End

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PROJEC T PLANN ING AND DEVELOP MENT P ROC ESS 6.4

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GSCWD-QP-ENG-002

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Reports Reports

Frequency

Responsible

Accomplishment Report

Monthly

Principal Engineer C

Approved Plan

Every after Project completion

PDD

List of Approved Plans

Monthly

PDD

List of Pipeline Request

Monthly

PDD

List of As Built Plans

Monthly

PDD

Inspection Report

Every after-project completion

Project Implementer

7.0

PERFORMANCE INDICATORS 7.1 Principal Engineer shall ensure that the technical documents are complete, approved, duly signed and ready for implementation 7.2 Updated Plans, estimated and bill of Material 7.3 Implemented pipeline project shall be reflected and updated to the GSCWD Water Distribution Map Index. 7.4 Simulation for hydraulic analysis shall be conducted prior to pipeline implementation. 7.5 Actual survey shall be performed to ensure accuracy prior to the estimate preparation.

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ATTACHMENTS AND FORMS 8.1 Leak/Pressure Test Form 8.2 Disinfection Test Form 8.3 Checklist 8.4 Survey Form 8.5 Program of Works 8.6 Estimates 8.7 Plans and drawings 8.8 S Curve 8.9 Gantt Chart 8.10 Safety Programs 8.11 Bill of Materials 8.12 Technical Specifications

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This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Document Control Center (DCC) for your updated copy.


7 1 planning and design