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Ateneo Gabay

MONTHLY STATUS REPORT October-November 2011 Second Semester, AY 2011-2012

A. CALENDAR OF IMPLEMENTED ACTIVITIES Date October 17-20, 2011 November 8-15, 2011 November 9-14, 2011 November 16, 2011 November 23, 2011 November 25, 2011 November 28, 2011

Name of Project/Activity Gabay Superplanning Renewals Week IVP Snap Elections First General Assembly Kapihan Session Erya Prepare Acad Session

B. EVALUATION OF PROJECT GOALS GABAY SUPERPLANNING Oct. 17-20, 2011 || Villa Rufina Private Resort Project Heads: EDGE Project Description The organization evaluates its efforts for the past semester and plans its upcoming activities for the next semester. Project Assessment Organization Goals Being Addressed 1. For all members handling projects to undergo a year-long leadership program that will equip them for project planning, implementation and evaluation. 2. To realign the perception, and eventually, understanding of the members of the organizations’ values and advocacies. Project Goals From the Core Team 1. The October Superplanning sets Attained. Presentations were dedicated to present the the ground for the next inner workings of the organization, such as evaluation semester. It’ll give the new of various projects and aspects of the organization members knowledge of and and EXECOM presentations. Such presentations were access to the inner workings of given on throughout the duration of planning. Gabay so that they’d be able to contribute to the organization during the remaining time of the academic year. 2. The Superplanning will be the Attained. Several sessions were allotted for the perfect avenue for the evaluation of the various efforts of the organization, organization to evaluate its such as Session 2: Evaluation of First Semester Projects efforts in the first semester, and Session 4: Evaluation and Assessment of especially those projects and Organization Performance. efforts undertaken in the hopes of realizing the thrust for this school year. 3. The members (especially the Attained. The third day was dedicated for committee new ones) will be given the planning, which involved the attendees (including

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chance to participate in executing the projects for the next semester. They will also be given the chance to bond and relax with their fellow Gabayanos to establish strong working and familial ties. Over-all Assessment:

Success Indicators 1. At least 10 people from each of the five committees of Ateneo Gabay will attend the Superplanning.

2. At least 10 new members will attend the Superplanning. All should be assigned leadership positions, either as Project Head or member of the project core group. 3. Come up with a thorough, documented evaluation for semester-long projects which include Academic Services, AS Scheme, Chill Program, and the Erya Program 4. The project should receive an average satisfaction grade of at least 8/10 from the members’ evaluation. Over-all Assessment:

Number of Attendees: Evaluation

new members). Moreover, as seen in the sudden surge of comments in the Overhead page of Ateneo Gabay after Planning, the members had a great time in the Planning.

As seen in the assessment of goals, Planning was an over-all success. It was able to achieve all its goals, by properly scheduling different sessions to address such goals and adjusting the program flow when the need arises. However, despite these, it was inevitable to have some sleepy/passive members, due to the nature of the presentations (which was at times heavy and new to them) and its logistical arrangement (venue, time). Nonetheless, as can be seen in the evaluation, despite this hindrance, the members were able to appreciate and grasp the intended end result of the aforementioned goals. From the Core Team Attained. All committees had at least 12 attendees:  Acad: 14  EdForm: 18  EdOp: 12  SA: 20  SF: 13 Attained. A total of 21 first-time members attended the Superplanning.

Attained. The Office of the Secretary-General was in charge of taking down the minutes of the evaluation sessions. As such, they were able to come up with a documented evaluation for the semester-long projects, accessible to EDGE. Attained. Based on the members’ evaluation, the project received an average grade of 9.51

As seen in the assessment of the success indicators, Planning was an over-all success. Moreover, despite various setbacks in terms of the logistical arrangements, the project was still well-received by the members, as seen in the relatively high average grade. Summary of Attendance and Evaluation Members 77

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Positive comments:

Points for Improvement:

Recommendations and Suggestions:

Over-all Rating: Venue: Promotions: Speaker/s: Food: Equipment: Schedule: Host/s: Attendance: Impact to You: Statements

Masaya kahit heavy; Masarap, enough, satisfying ung food; maganda, comfortable ung venue (aircon rooms, mas ok ung cr); time was well managed and great program flow; engaging activities; productive; informative and a learning experience; For P450, it's more than worth it; bonding; it helped me get to know the org more and got me involved more; many attended; snappy presentations; marami ang actively na nagpaparticipate sa discussions; it was the best org activity I've ever experienced More attendees; schedule; RNR; bus; plenaries -> sometimes too dragging -> make it more interactive; mainit ang tubig; to follow the schedule / punctuality; venue; equipment; room assignments; plenary area was too hot; promotions; member participation; dirty CRs, sana pag lights out, lights out talaga Maintain the well-planned schedule; Shorten some lectures; bigger bus; sana kasing level ng venue this sembreak ung next; let's get to the beach; sana ang susunod na venue maganda ang bathroom facilities; good choice of venue, and good organization! Keep it up; more punctuality and promotions to attract gabayanos; assert more; try to make the plenaries more interesting to vaoid being boring; organization of activities (schedule, etc); habaan pa ang simming time sa malamig na pool; more GDs please 9.51 4.61 4.65 4.76 4.81 4.53 4.86 4.78 4.82 4.91

The activity was well-organized. The objectives of the activity were clearly delivered. The activity brought out the mission and the identity of the organization. The activity made me share in the advocacy of the organization.

FIRST GENERAL ASSEMBLY Nov. 16, 2011 || FAVR Project Heads: EDGE Project Description The organization presents its activities, goals, policies, changes, and other concerns to the members. Project Assessment

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Organization Goals Being Addressed 1. To realign the perception, and eventually, understanding of the members of the organizations’ values and advocacies. 2. To improve project handling by ensuring compliance with standard-operatingprocedures, guidelines and policies Project Goals From the Core Team 1. Orient members with the Attained. The Council was able to present all its upcoming activities of Gabay projects for the current semester during the GA. Aside from their projects, the Council also presented their target time and date for the said projects. 2. Orient members with the Attained. EDGE, specifically the EB, was able to changes in the SOP of the present the changes in the systems they would be different offices/committees using for the current semester. 3. Present and induct the new IVP Attained. Ate Kamille Tabalan was present to induct to the General Asssembly the newly-elected IVP, Khent Santos Over-all Assessment: Overall, the project was successful because it was able to present all matters relevant and related to the members. However, because of technical difficulties, the presentations were significantly delayed. Fortunately, the officers were able to cope up with the delay by speeding up their presentations. Success Indicators From the Core Team 1. All offices/committees would be Attained. All EDGE members were able to present able to present during their allotted time in the GA. 2. Attendance of at least 50% of Attained. A total of 138 Gabayanos, or 73.40% of renewed Gabayanos renewed Gabayanos attended the GA. 3. Evaluation of at least 8/10 Attained. The project received a rating of 9.18 out of based on the evaluation form 10 based from the evaluation of the attendees Over-all Assessment: Overall, the project was successful because it was able to present all that needs to be presented, a significant number of members were present to see the presentations, and the project was well-received. However, as mentioned earlier, technical problems (specifically the projector) became a hindrance to the accomplishment of the SIs. Nonetheless, what matters is that presentations were presented to majority of the members, and was relatively wellreceived. Summary of Attendance and Evaluation Members Number of Attendees: 138 Evaluation Positive comments: Fun event because of the very engaging hosts; Very informative especially to those who were not able to attend the planning; Fun GDs with special mention of "Da Who" as really entertaining; Good attendance Points for Improvement: Technical problems, specifically the problem with projector; Schedule was not followed and GA ended late; Usage of jokes/stuffs that non-planner couldn't relate to; Bigger venue to comfortably accommodate all the attendees; Crowd control Recommendations and Check all the equipment beforehand; Start on time;

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Suggestions:

Over-all Rating: Venue: Promotions: Speaker/s: Food: Equipment: Schedule: Host/s: Attendance: Impact to You: Statements

Be more prepared; Suggestion to present summary of projects/dates that must be remembered; More GDs especially bonding time with Angkan 9.18 4.78 4.43 N/A N/A 3.96 4.48 4.77 4.71 4.64

The activity was well-organized. The objectives of the activity were clearly delivered. The activity brought out the mission and the identity of the organization. The activity made me share in the advocacy of the organization.

KAPIHAN SESSION Nov. 23, 2011 || 4:30-6:00 p.m.|| SEC Lec B Project Heads: Marisse Galera, Eljohn Yee Project Description Taktakan is a way for the members to discuss current social issues in the form of a debate. There will be two sessions of debate per semester. Project Assessment Organization Goals Being Addressed 1. To synergize all formation efforts from the five committees of Ateneo Gabay to achieve optimal member formation 2. To realign the perception, and eventually, understanding of the members of the organizations’ values and advocacies Project Goals From the Core Team 1. To raise awareness in the Attained. The evaluations manifest it, and a socially Gabayanos as they discuss relevant current national issue was successfully timely issues. discussed. 2. To encourage Gabayanos to Attained. The evaluation manifest it and they were participate in the upcoming given the gist of debating. Taktakan. 3. To educate the Gabayanos, Attained. With the help of the facilitators from the especially the participants of Ateneo Debate Society, they were educated about the upcoming Taktakan, about which points to make. some of the technicalities of debate. Over-all Assessment: In general, the goals of the project were achieved. However, there had been some flaws with how the project was executed. Nonetheless, these technical and non-technical difficulties were unable to hamper the main goals of the event. Success Indicators From the Core Team

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1. The participation of at least 10 persons per angkan 2. An Evaluation of at least B from the attendees. 3. Evaluation of at least B from the core team Over-all Assessment:

Number of Attendees: Evaluation Positive comments:

Attained. There were at least 17 participants from each Angkan—a lot more than we expected. Attained. The average of the evaluation was 8.73. Attained. The average evalutation was 8.83.

The project, in general, was successful in terms of the success indicators because they were all attained. Some of the components, especially in the core evaluation, were rated lowly. Nonetheless, the event’s goals and success indicators were achieved, and that it was accomplished. Summary of Attendance and Evaluation Members 72 Attendance. Food. Informative para sa Taktakan. It had been fun listening to the debate. Maganda yung concept. Great speakers. Galing ng ADS. Ok yung debaters, marami silang alam. Informative. Promotes awareness.Well organized. Talk by the Faci. Okay ang naging talakayan. Masaya. Madami akong natutunan. Fun and worth it. Napapanahong usapin. Conducive venue. Interesting topic. Freshie attendance. It tackles the recent issues happening in our society. Basta nag-enjoy ang mga tao, enjoy din ako. Aircon. Training. May mock debate. Good turnout of people. Ang intense. May maayos na dry run para sa Taktakan. Schedule. Umaatikabo. Insightful. May kape talaga. Ipagpatuloy. Avenue for discussions on relevant issues. Eye-opener. Binibigyan na mahasa ang kakayahan ng mga Gabayano sa debate. Mas nagiging mulat ang mga Gabayano. Gujab. Attendance. Food. Informative para sa Taktakan. It had been fun listening to the debate. Maganda yung concept. Great speakers. Galing ng ADS. Ok yung debaters, marami silang alam. Informative. Promotes awareness.Well organized. Talk by the Faci. Okay ang naging talakayan. Masaya. Madami akong natutunan. Fun and worth it. Napapanahong usapin. Conducive venue. Interesting topic. Freshie attendance. It tackles the recent issues happening in our society. Basta nag-enjoy ang mga tao, enjoy din ako. Aircon. Training. May mock debate. Good turnout of people. Ang intense. May maayos na dry run para sa Taktakan. Schedule. Umaatikabo. Insightful. May kape talaga.

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Points for Improvement:

Recommendations and Suggestions:

Over-all Rating: Venue: Promotions: Speaker/s: Food: Equipment: Schedule: Host/s: Attendance: Impact to You: Statements

Ipagpatuloy. Avenue for discussions on relevant issues. Eye-opener. Binibigyan na mahasa ang kakayahan ng mga Gabayano sa debate. Mas nagiging mulat ang mga Gabayano. Gujab. Sana mas involved yung non-debaters. Late nagstart. Galingan ng host. Ayusin ang flow ng event. More promos. Konti ang audience. Nasa likod karamihan. Attendance. PIC overlaps role of hosts and speakers + audience overdid it ata. Equipment. Distribution of food is unequal. Venue does no allow food, yet food was provided. Medyo nagkakagulo. Style of discussing. Medyo hindi prepared ang hosts at speakers/PIC (such as ppt presentation). Schedule. Crowd control. Sana mas mabuo ang interes/involvement ng mga manonood upang hindi kami preoccupied sa iba pang mga bagay. Sound system. Sana may briefing pa sa mga nagmock debate. Organization. Program Flow. Sana mas mahaba yung time. Instructions not clear. Kapihan was not explained. Project goals not clear. Umaatikabo dapat. Unclear delegation of tasks. Too informal. Kulang sa rebuttal. Walang na-resolve in terms of argument clash. Bawal food sa Sec Lec B. Prepare for the program. As much as possible, no dead air. Good job. Get venue that can accommodate what project has. Keep it up. Mas magandang mosyon. Venue na legal kumain. Better and more persuasive promotions. Sana nect time yun magdedebate yung mga thunders na. Improve program flow. Explain Kapihan. Crowd control. Improve treatment of speakers. Sana hindi nalate. Bawal food sa Sec Lec. Sana ok yung pagintroduce sa ADS people. More people should participate. Medyo malabo yung hosts. Pakiayos next time. 8.73 4.72 4.20 4.46 4.36 4.23 4.40 4.05 4.03 4.16

The activity was well-organized. The objectives of the activity were clearly delivered. The activity brought out the mission and the identity of the organization. The activity made me share in the

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advocacy of the organization.

ERYA PREPARE Nov. 25, 2011 || 4:30-7:00 p.m.|| CTC 102-104 Project Heads: Maria Carmita Urbano, Monique Mae Ann Paet Project Description Prepare is a seminar that will orient the members of what is expected of them in the Erya Program and why they should involve themselves in the program. Project Assessment Organization Goals Being Addressed 1. To make the members understand the value of continuing service not only to the organization but also to the community To give the members all the more reason to offer their commitment to the Erya program and to the kids’ education Project Goals From the Core Team 1. To orient the members Attained. The Tutoring Force’s speaker was more active, not to about the semester’s mention effective, than that of last semester’s. The Modules Erya insertions and to Team’s speaker delivered a lecture with content different from prepare and inform that of last sem’s. The Special Project’s Facilitator carried out them about their fun SLEs. specific tasks in the program. 2. To supplement and Attained. The video presented in the Tutoring Force made the improve the acquired tutors reminiscent of the past semester, urging them to do more skills from last for the kids. The Modules and Special Projects team were also semester’s Erya reminded of the essence of their tasks in the program. prepare 3. To promote the Erya Attained. Many tutors attended as of the first insertion. program and invite more members to be active in their roles in the program. 4. 50-60 will attend the Attained. Tutoring Force number of attendees reached 68 Tutoring Force 5. 10-15 will attend the Attained. Modules Team number of attendees reached 13. Modules Team 6. 15-25 will attend Attained. Special Projects number of attendees reached 32. Special Projects Over-all Assessment: Accomplished. The tutors learned so much from the speaker. The modules team were oriented very well about their task. The special projects team were able to know each other through the project and hopefully will prepare them for their upcoming task in the program. Success Indicators From the Core Team 1. Expected attendance Attained. The expected attendance for each team was met. was met. 2. The participants gave Attained. Different aspects essential for the success of the positive feedback. project was attained/effective for the attendees. 3. Program flow was Half-attained. Tutoring force was dismissed earlier than smoothly implemented expected due to some problems with the program flow. and the operation Modules team was fairly organized. Special Projects program schedule was almost was really organized and well-prepared.

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followed. Over-all Assessment:

Number of Attendees: Evaluation Positive comments:

Accomplished. Attendance and feedback was better than expected. Program went out fine due to the expertise of the hosts. Summary of Attendance and Evaluation Members Non-members 94 16

Points for Improvement:

Recommendations and Suggestions: Over-all Rating: Venue: Promotions: Speaker/s: Food: Equipment: Schedule: Host/s: Attendance: Impact to You: Statements The activity was wellorganized. The objectives of the activity were clearly delivered. The activity brought out the mission and the identity of the organization. The activity made me share in the advocacy of the organization.

Speakers, venue and program was good.

SP should have talked about the specific program. Schedule of the event and promotions could be better. Better promos, cool ng CODE 9.26 4.75 4.49 4.70 N/A 4.52 4.42 4.53 4.40 4.58

Good speaker, appropriate venue, organized program, masaya, classroom management skills were taught well Too long, transition of program, no food, technicality of talk, started late, schedule Food, no aircon, not on a Friday 9.07 4.83 4.10 4.93 N/A 4.53 4.37 4.53 4.70 4.13 9.07 9.20 9.47 9.10

ACAD SESSION Nov. 28, 2011 || 4:30-7:00 p.m. || SS 280 Project Heads: Regienald Rivero, Kimberly de Guzman, Rafael Chu Project Description Acad session aims to empower its participants in achieving better grades this semester in facilitating group discussions. Project Assessment Organization Goals Being Addressed 1. To establish credibility in providing services and carrying out external efforts to the

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scholars’ community 2. To improve project handling by ensuring compliance with standard-operatingprocedures, guidelines and policies Project Goals From the Core Team 1. To help scholars especially the Attained. They were able to acquire valuable tips from upperclassmen deal with the more experienced seniors and from other years academic difficulties they are experiencing 2. To impart tips/skills necessary for Attained. Attendees were able to get pointers and better academic performance tips, as seen from their comments and feedbacks 3. Provide a picture of what’s in it Attained. Facilitators were able to share insights and for the scholars, their future inputs regarding there matters difficulties or concerns in their academics Over-all Assessment: Though the project can’t really assess whether the pointers or tips will affect (in a good way) the participants’ academics be better, rest assured that the project was able to deliver its goals. The project has accomplished its target that is to be able to give the scholars pointers, share with them best practices and experiences. Success Indicators From the Core Team 1. Get an overall rating at least 9 Attained. The event accomplished its goals garnering 9.31 overall rating from the attendees; fruitful inputs from the facilitators 2. 20% non-gabayano attendees Not Attained. Poor promotional efforts; other events held at the same date and/or time 3. Attendance of at least 50 Attained. Many attended the event; 69 total Over-all Assessment: Some of the SI’s were not achieved due to promotional shortcomings. Overall, the Success indicators were achieved Summary of Attendance and Evaluation Members Number of Attendees: 67 Evaluation Positive comments: Interactive; very helpful to acad life; helped me to be closer to fellow gabayanos; I like the sharing of thoughts and experiences of each participant; upperclassmen giving tips and answering the concerns; break-out/FGD; the facilitator is very good; food; informative; the event is very relevant to scholars; it really bonded the scholars and fostered a sense of community; opportunity to reach out to scholars and in a way, forms the generative effort for upperclassmen Points for Improvement: It started late;b bigger venue (or break out rooms); log-problems at the start; groupings not that organized; gawing magkakalayo yung group discussions; yung gulay sa sandwich =(; mas coursefocused sana; kulang sa time; attendance of nongabayanos; program flow; noise control Recommendations and Invite professors; ang galing ng mga faci namin! :);

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Suggestions:

more time, more groups para sana mas focused/course-specific yung discussions; I wish to have acad session next and next sem; bigger room; clearer objectives in promos sent to non-Gabayanos; sana naginvite pa ng maraming upperclass na pwedeng magshare sa amin ng mga experiences and tips; more/longer time, more talks of what to expect in the higher subjects; find a way na yung mga discussions hindi ganun kaingay 9.31 4.41 4.47 4.75 4.65 4.56 4.40 4.52 4.44 4.68

Over-all Rating: Venue: Promotions: Speaker/s: Food: Equipment: Schedule: Host/s: Attendance: Impact to You: Statements

9.09

The activity was well-organized. The objectives of the activity were clearly delivered. The activity brought out the mission and the identity of the organization. The activity made me share in the advocacy of the organization.

C.

9.49 9.58 9.43

CALENDAR OF UPCOMING ACTIVITIES Date December 5, 2011 December 7, 2011 December 10, 2011 December 12, 2011 December 16, 2011

Name of Project/Activity Taktakan LMP Skills Training Seminar 2 Angkan Race Taktakan Christmas Party

D. FINANCIAL REPORT (as of 30 November 2011) Ateneo Gabay Statement of Receipts and Disbursements For the Months of October and November 2011 Cash Receipts Subsidies (MidYear Planning)

31,500.00

OFO Profits (Rummage Sale - Days 2 and 3 Total Cash Receipts

955.00 32,455.00

Cash Disbursements

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Acad (Acad Session, Book Lending, BoRA) EdForm (GaDyaryo, Kapihan Session) Miscellaneous (Planning Venue and Expenses) OEVP (Caroling Invites, Caroling Weekly Food, GaBand) OIVP (Supplies, Featured Gabayano) SF (Alok-a-Thought) Total Cash Disbursements

2,330.00 1,370.00 53,440.50 2,100.00 545.00 397.00 60,182.50

Adjustments Adjustments (Maintenance Payroll, Reimbursements, Bond Charge and Return)

(7,214.44)

Total Adjustments

(7,214.44)

Net Cash Receipts and Disbursements with Adjustments Opening Balance - October 1, 2011 Closing Balance - November 30, 2011

(34,941.94) 70,442.02 35,500.08

Prepared By: Alvin DS. Religioso Associate Secretary-General for Online Services Ateneo Gabay Noted By: Camille Chantal M. Mallillin Associate Secretary-General for Status Reports and Publications Ateneo Gabay

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Status Report #5: November 2011  

November 2011 Status Report

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